From Library to Portal: a compliant E-Reserve initiative

By Paul Kloppenborg, Manager, Learning Resource Centre

and

Michael Sturmey, Manager, Multimedia Services

In the next 45 minutes

1. Where we were, what we were doing wrong and why worry about it.

2. What other places do and E-Reserve / Sirsi model

3. HE readings and expanding services and content

4. Joomla open source – integrating a portal solution to online learning

5. Questions

VET= 2083 providers

59 units of TAFE

Over 250 locations

In 2008, 1.3 million students

Cert. 1 to Advanced Diplomas and now HE

Practical

Less theoretical

Smaller class sizes

Competency based

Workplace assessment

Industry engagement

Bundling of quals.

Articulation pathways

William Angliss Institute

Bachelor of Culinary Arts

Bachelor of Tourism & Hospitality

2007 43

2008 141

2009 244

2010 + 350 ?

7

Week Global impacts Leisure andTourism

Prof. Practice

4 Essay (15%) Ref. Essay(30%)

Ref. Essay(30%)

11 Issues paper(15%)

Evaluation(30%

Invest. Study(30%)

14 Research Rpt(40%)

Plan/Present(30%)

Exam (30%)

16 Exam (30%) Reading Analysis(10%)

Participation(10%)

Stage 4- Bachelor of Culinary Arts/ H & T

•IP enablement for databases

•Remote access

•G://Drive where readings lived.

•Development of Student portal (Linux/Joomla)/ Intranet site (Windows/Sharepoint) / Internet site and Sirsi

•SaaS project in November 2008

Had a copyright officer at WAI up until about March 09

Audited in October 2010 by CAL ( Pay > $30,000 p.a.)

Victorian TAFE Association e.g. electronic use survey; electronic notice as last click; centralised service.

RMIT/Gordon TAFE visits: their practices and systems

Meetings of various stakeholders e.g. multimedia, bookshop, Turnitin,

EUS was scheduled for January 2010. Have responded to VTA.

Key focus areas CAL (10% / chapter) including Educational licence and

monitoring via MyWai, Library, Screenrights etc etc

Desktop publishing

Centralised co-ordination of copyright compliance

Intranet site with FAQs; permissions service; quick guides; pop up notices, e-reserve etc

EUS survey

Professional development & training

WAI owned copyright material repository

The emergence of E-Reserve

Hard copy reserve- high use separate physical collection (1970s)

Electronic reserve (1990s)

2001 Amendments to copyright legislation CAL and duplication across Institutes (only 1 person!)

2003- 25 Australian academic libraries trailing via ILMS Copyright record within library’s catalog record Basic MARC template e.g. 100 main; 245 title;

533 reproduction; 856 web address Scanning with Adobe and adding copyright notice Barcodes as file names (unique) URL of image file

Development of online teaching activities via linkages

Development of Online course linkages at William Angliss TAFEVC (Blackboard)- integrated readings?

Placement in course documents Copyright compliance Traditional reserve

Student Portal Authorized users Copyright Off campus Database persistent links – speed; cost; Scanning and image quality

Sirsi library system

Sirsi solution- DocutekE-Res

2006 CAUL survey

Who manages copyright?

Capabilities of e-reserve system, esp. CAL

Digital repository

Process to add documents

Adjustments

The central coordination of copyright compliance systems and processes i.e. there is a centralised repository for works communicated under the Part VB Statutory Licence Scheme.

A comprehensive and continuous education and training framework covering digital copyright issues will be deployed across the Institute.

Standards for the scanning and storage of the material will be developed.

Once trained, staff will be expected to gain appropriate advice on copyright issues before publishing material and providing appropriate notification of copyright material published.

System integration issues will be addressed with regard to other internal systems and operations eg: MyWai, Desktop publishing and the Library system, and external systems, for reporting and information sharing purposes.

Avoid duplication of other system developments.

Seamless access for the user to related systems.

Beyond e-Reserve: a repository based subject system

Managing course material via subject reading lists

Digitisation request form

Development of a digital object repository with linkages between LMS TAFEVC), repository and virtual classroom

Digital object repository

Resource list – electronic embedding into student/teaching activities

Learning content management systems

Copyright management modules