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06 SEP 2013 From: Commander, Navy Reserve Forces Command, N14 Subj: INFORMATION BOOK FOR THE STRATEGIC SEALIFT OFFICER PROGRAM Ref: (a) OPNAVINST 1534.1 SERIES (b) RESPERSMAN 1534 SERIES 1. Purpose. To issue information and amplifying guidance under reference (a), for the training and administration of Navy Reserve officers in the Strategic Sealift Officer Program (SSOP); additionally, to issue revised guidance to Strategic Sealift Officers (SSO) and Strategic Sealift Readiness Group (SSRG) members with respect to compliance, obligation, opportunities and administration. 2. Cancellation. All prior FY guidance or SSO/MMR handbooks/guidebooks are superseded. 3. Background. The SSOP is different from other Navy Reserve programs. The program consists of only officers and allows these officers to actively participate through either the Individual Ready Reserve (IRR) or the Selected Reserve (SELRES). Program policy, organization, and responsibilities are provided in reference (a) and amplified in reference (b). 4. Distribution. This publication is available to all SSOs with distribution via email, GovDelivery and CD if requested. In addition, an updated version will be available on the SSOP Webpage, located on the Navy Reserve Homeport. 5. Changes. Specific recommendations for changes of additions to this publication should be submitted via email to the SSOP Office or to the SSOP Manager. //S// C. M. CASSANO

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FORWARD 1. A close and mutually supportive relationship between the Navy and the merchant marine has existed since the American Revolution. Evolving to incorporate subject matter expertise in global supply chain management and all facets of international commerce, members of the Strategic Sealift Officer Program support the Navy’s missions: (a) Be an instrument of foreign policy through forward presence (b) Deter aggression (c) Command the sea and littorals (d) Project decisive force inland (e) Provide direct support to land operations (f) Defend the homeland 2. The U.S. Navy evolved out of the American merchant marine. Practically every naval officer in the American Revolution was an experienced merchant mariner and the Navy’s first fighting ships were primarily merchant vessels with guns installed. Our first six frigates, authorized by Congress on 27 March 1794, were commanded by ex-merchant mariners. During the Navy’s early years, naval officers and midshipmen were encouraged to sail on merchant vessels to gain additional seagoing experience and to improve their nautical skills. Until World War II, officers and men trained in the merchant marine formed the most important manpower reserve for the Navy. 3. In World War I, the Navy’s Cruiser and Transport Service and the Naval Overseas Transportation Service were largely crewed by merchant marine officers recalled to active duty. Together, these two services transported almost two million men and sixty percent of the supplies sent to the allies forces. 4. With World War II threatening in Europe and Asia, Congress enacted the Merchant Marine Act of 1936. Its primary purpose was to establish a strong merchant marine capable of service as a naval and military auxiliary in time of war or national emergency. Qualified merchant marine officers joined the Naval Reserve as the likelihood of war increased. During the war, these officers served our country valiantly. Proportionally, their losses exceeded those of the U.S. Navy. 5. The modern U.S. Merchant Marine has supported Naval Operations in Korea, Vietnam, Desert Shield/Storm, OEF/OIF and myriad irregular contingencies around the globe. The Strategic Sealift Officer Program builds and strengthens the natural bond between the companion sea services, the U.S. Navy and the U.S. Merchant Marine. Officers in the Program serve as an essential link whenever and wherever the country is called to serve, protect and defend.

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Table of Contents CHAPTER 1: THE BASICS .............................................. 1-1

INTRODUCTION ..................................................... 1-1

FORMAT AND LAYOUT ................................................ 1-1

NAVY CORE VALUES ................................................. 1-2

ORGANIZATION ..................................................... 1-3

GUIDING INSTRUCTION ............................................. 1-15

NAVY TRADITION .................................................. 1-16

NAVY RESERVE BASICS: STATUS ..................................... 1-17

NAVY RESERVE BASICS: IMPORTANT WEBPAGES ......................... 1-24

OBLIGATION / RESPONSIBILITIES ................................... 1-25

CHAPTER 2: EXECUTION ............................................... 2-1

INTRODUCTION ..................................................... 2-1

PHA .............................................................. 2-1

PFA .............................................................. 2-3

IPA ORDERS ...................................................... 2-13

IRRM (MUSTER) ORDERS ............................................ 2-14

ADT ............................................................. 2-17

NROWS ........................................................... 2-19

TRAVEL CLAIMS ................................................... 2-28

NSIPS ........................................................... 2-43

RESIGNATION / RETIREMENT ........................................ 2-45

SECURITY CLEARANCE .............................................. 2-48

RECORDS MANAGEMENT .............................................. 2-50

POINTS .......................................................... 2-54

WAIVERS ......................................................... 2-61

CHAPTER 3: SSOP CAREER ............................................. 3-1

INTRODUCTION ..................................................... 3-1

PLANNING STAGE ................................................... 3-2

TAKING ACTION .................................................... 3-3

EDUCATION ........................................................ 3-4

JOINT PROFESSIONAL MILITARY EDUCATION ............................ 3-5

NETWORKING ....................................................... 3-9

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SSOP CAREER PROGRESSION ......................................... 3-10

MENTORSHIP ................................................. 3-31

CORE COMPETENCIES ............................................... 3-31

SELRES AFFILIATION .............................................. 3-35

AQD / NOBC ...................................................... 3-38

CHAPTER 4: OPERATIONAL DEFINITIONS ................................. 4-1

DEFINITIONS ...................................................... 4-1

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Chapter 1 : THE BASICS

1. INTRODUCTION. “Acta Non Verba, Deeds, Not Words.” The Strategic Sealift Officer Program (SSOP) is unlike any other program in the Navy Reserve, yet its principles and policies are rooted in nearly 100 years of instruction, tradition and experiences of the Navy Reserve. As Professional Mariners and enablers of a global network connecting nations, states and industry, Strategic Sealift Officers (SSO) provide operational excellence to its Department of the Defense (DOD), Department of the Navy (DON) and Department of Transportation (DOT) partners on a daily basis as both Civilian Subject Matter Experts (SME) and Officers in the U.S. Navy. Our core values of professionalism and service have been demonstrated, tested and refined by conflict, contingency and humanitarian assistance.

2. FORMAT AND LAYOUT. a. This guidebook has been written expressly for officers in the Strategic Sealift Readiness Group (SSRG), the component of the SSOP residing the Individual Ready Reserve (IRR); however, all SSOs, regardless of status should leverage the knowledge within and provide mentorship to those in the Program. Divided into chapters and appendices, the first discusses the basic knowledge needed to succeed as an SSO, the second provides information on execution of requirements and the third section discusses the future or career of members in the program. Interspersed with acronyms, terminology and phraseology unique to the DOD, DON, Reserve Forces and the SSOP, definitions and an acronym list is provided. As a guidebook, the information contained is designed to provide the reader with the knowledge necessary to successfully contribute to and succeed within the SSOP and the Navy Reserve. b. The significant amount of information in this document can seem overwhelming, creating a standoffish approach to maintaining and thriving in a Navy Reserve capacity. However, the fact that guidance is available, and presented in such a fashion, eases the requirements

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on the member to “figure it out” or “learn on the job” the way it had historically been for members of the SSOP. Not an end all be all, this document will cover a plethora of topics, present significant assistance and help walk members through many key processes; yet, self-study is still required and only those willing to review the instructions, roam through the copious guidance and references online and ask the poignant questions will succeed. c. As a living document, edits, questions, comments and concerns are appreciated. All editorial or contextual changes should be addressed to the SSO Program Office. d. Good luck and happy reading! 3. NAVY CORE VALUES. Throughout its history, the Navy has successfully met all its challenges. America's naval service began during the American Revolution, when on Oct. 13, 1775, the Continental Congress authorized a few small ships, creating the Continental Navy. Esek Hopkins was appointed Commander in Chief and 22 officers were commissioned, including John Paul Jones. From those early days of naval service, certain bedrock principles or core values have carried on to today. They consist of three basic principles.

a. Honor: "I will bear true faith and allegiance ..."

Accordingly, we will: Conduct ourselves in the highest ethical manner in all relationships with peers, superiors and subordinates; be honest and truthful in our dealings with each other, and with those outside the Navy; Be willing to make honest recommendations and accept those of junior personnel; encourage new ideas and deliver the bad news, even when it is unpopular; abide by an uncompromising code of integrity, taking responsibility for our actions and keeping our word; fulfill or exceed our legal and ethical responsibilities in our public and personal lives twenty-four hours a day. Illegal or improper behavior or even the appearance of such behavior will not be tolerated. We are accountable for our professional and personal behavior. We will be mindful of the privilege to serve our fellow Americans.

b. Courage: "I will support and defend ..." Accordingly, we

will: have courage to meet the demands of our profession and the mission when it is hazardous, demanding, or otherwise difficult; make decisions in the best interest of the navy and the nation, without regard to personal consequences; meet these challenges while adhering to a higher standard of personal conduct and decency; be loyal to our nation, ensuring the resources entrusted to us are used in an honest, careful, and efficient way. Courage is the value that gives us the moral and mental strength to do what is right, even in the face of personal or professional adversity.

c. Commitment: "I will obey the orders ..." Accordingly, we

will: demand respect up and down the chain of command; care for the safety, professional, personal and spiritual well-being of our people;

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show respect toward all people without regard to race, religion, or gender; treat each individual with human dignity; be committed to positive change and constant improvement; exhibit the highest degree of moral character, technical excellence, quality and competence in what we have been trained to do. The day-to-day duty of every Navy man and woman is to work together as a team to improve the quality of our work, our people and ourselves.

4. ORGANIZATION. The organization of the SSOP is prescribed by OPNAVINST 1534.1 series and is designed to provide efficient and effective administration for SSOs in the SSRG, SELRES, VTU and active duty assignments. A “matrix” organization, those tasked to administer the Program do not fall under a typical chain of command, rather, they are assembled offices/organization from multiple commands.

a. Executive Steering Committee (ESC)

Figure 1: SSOP Executive Steering Committee

(1) Program Sponsor: OPNAV N42

(a) The Deputy Chief of Naval Operations, Fleet Readiness and Logistics (OPNAV N4) staff shapes, anticipates, innovates, and leads Navy logistics to enable and sustain Fleet and Shore readiness, now and in the future. The staff issues policy, conducts program assessments, and serves as a Resource and Assessment Sponsor to plan, program, and resource the readiness requirements of the Navy Operating Forces and their Shore Installations.

•Community Manager

•Program Sponsor

•Program Manager

•Flag Sponsor

Commander, Military Sealift Command

Commander, Navy Reserve

Forces Command

BUPERS-318: Reserve Officer Community Management

Deputy Chief of Naval Operations (Fleet

Readiness & Logistics

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(b) OPNAV N4 enables responsive, adaptive, and effective logistics support to maximize and sustain readiness and enable the integration of Naval forces into the Joint force. OPNAV N4 is committed to creating and maximizing alignment between our Joint partners, the Secretariat, OPNAV staff, our Fleet Customers, the Warfare and Provider Enterprises, and our stakeholders. (c) OPNAV N42 is the OPNAV Division Director responsible for developing requirements and programming funds for Navy logistics ships, maritime prepositioning and strategic sealift ships. OPNAV N42 conducts strategic mobility and combat logistics analysis and assessments; coordinates operational logistics and sealift research and development; and recommends appropriate courses of action to the Deputy Chief of Naval Operations (Fleet Readiness and Logistics) and other organizations where applicable. OPNAV N42 provides direct staff support to the Assistant Secretary of the Navy (Research, Development, and Acquisition) on combat logistics and sealift, as required. (d) OPNAV N42 has a unique job within OPNAV. As a platform sponsor, N42 is responsible for planning and setting policy for our Navy's strategic sealift and combat logistics forces for the next 30 to 50 years. N42 provides Subject Matter Experts (SMEs) for all sealift and mobility issues within the Navy and numerous other stakeholders. (e) A major focus of OPNAV N42 is participating in a wide spectrum of studies and assessments that provide the Navy with requirements data for current and future acquisition programs based on wartime and peacetime needs balanced against equitable fiscal risks. N42 also manages a robust and ongoing R&D program, interfacing with the Office of Naval Research The U.S. Office of Naval Research (ONR), headquartered in Arlington, Virginia (Ballston), is the office within the U.S. Department of the Navy that coordinates, executes, and promotes the science and technology programs of the U.S., NAV-SEA, and commercial industry on a host of innovative ideas focused on strategic sealift equipment and logistics ship design improvements. OPNAV N42 is responsible for a $2.9 billion annual budget that provides the operating funds used to operate nearly 200 ships of MSC and the Ready Reserve Force. OPNAV N42 also supports major programs such as the Maritime Prepositioning Squadrons that are designed to provide U.S. Armed Forces with forward prepositioned equipment necessary to meet contingencies globally on short notice. (f) As the SSOP Program Sponsor, OPNAV N4/N42 is responsible for strategic policy, funding and oversight of the SSOP. To facilitate the requirements of Program Sponsor, a SSO CDR (O-5) recall position is assigned to OPNAV N42. The responsibilities for which the sponsor is accountable to the ESC are: 1. Provides leadership on culture and values 2. Owns the business case / values

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3. Aligns organizational strategy and direction 4. Governs risk 5. Works with other sponsors 6. Focuses on realization of benefits 7. Recommends opportunities to optimize cost/benefits 8. Ensures continuity of sponsorship 9. Provides assurance 10. Provides feedback and lessons learnt (g) The governance activities that take place between the sponsor and the program manager are: 1. Provides timely decisions 2. Clarifies decision making framework 3. Clarifies priorities and strategy 4. Communicates issues 5. Provides resources 6. Engenders trust 7. Manages relationships 8. Supports the program managers role 9. Promotes ethical working (h) In addition to these activities the following activities take place between the sponsor and other stakeholders: 1. Engages stakeholders 2. Governs stakeholder communications 3. Directs relationships 4. Directs governance of users 5. Arbitrates between stakeholders

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(2) Program Manager: Commander, Navy Reserve Forces Command (CNRFC) N14

(a) CNRFC mobilizes approximately 6,000 Navy Reserve Sailors a year to fill global augmentation requirements. Since 9/11/01, more than 50,000 Navy Reserve Sailors have mobilized in support of overseas contingency operations, most directly supporting operations in Iraq, Afghanistan and the Horn of Africa. During any given week 26 percent of the Reserve Force provides global operational support. An Echelon III command subordinate to Commander, Navy Reserve Force, CNRFC is responsible for the administration of all Navy Reservists via the Reserve Component Commands (RCC) and Navy Operational Support Centers (NOSC) throughout the US.

(b) CNRFC N1, the Manpower and Personnel Directorate, serves as the principal staff for all manpower, pay, and personnel matters for the Navy Reserve Force. N1 directs and implements approved Selected Reserve (SELRES) manpower plans and are the Full Time Support (FTS) Manpower Claimant. N1 provides oversight and assistance to RCCs and NOSCs to support the Navy Reserve Force.

(c) CNRFC N14 serves as the single point manager for SSRG officer training and administration. The SSO Program Office, (N14) is responsible for training and administration of over 2,250 SSOs. These responsibilities include, but are not limited to: directing and executing Active Duty Training (ADT), adjudicating ADT waivers, managing ADT and tuition budgets for the SSRG, coordinating accessions into the SELRES with Commander, Navy Recruiting Command (CNRC), directing and monitoring individual participation, direct coordination with Navy Personnel Command (NAVPERSCOM) on record maintenance and retirement points, coordination with Naval Service Training Command (NSTC) (at the maritime academies), managing the mentoring program, liaise with maritime industry, and serve as the Navy’s subject matter expert for merchant mariner licensure and civilian training requirements. The Program Manager is responsible for: 1. Ensure maximum efficiency in resource allocation 2. Monitor progress, resolve issues 3. Define the Program governance 4. Manage the Program budget 5. Ensure deliverables are to time, quality, and budget 7. Manage dependencies between projects 8. Manage Program risk 9. Constantly monitor/correct gaps in the Program

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10. Manage Program communication

(3) Flag Sponsor: MSC (a) Military Sealift Command (MSC) has responsibility for up to 120 active and reserve civilian-crewed ships that replenish U.S. Navy ships, provide service support, conduct special missions, strategically preposition combat cargo at sea around the world, and move military equipment and supplies to deployed U.S. forces. To accomplish its mission, MSC reports through three distinct and separate chains of command:

1. As a type commander, MSC reports to U.S. Fleet Forces Command (COMUSFLTFORCOM), providing Combat Logistics Force (CLF) and Service Support ships that enable the fleet to remain at sea, on station and combat ready. 2. As the Navy component commander to U.S. Transportation Command (USTRANSCOM), MSC provides strategic sealift and ocean transportation throughout the Department of Defense and, as authorized, for other agencies of the U.S. Government. 3. As one of only 11 head of contracting activities in the Department of the Navy, MSC is responsible to the Assistant Secretary of the Navy (Research, Development and Acquisition) for procurement policy and oversight matters as it relates to acquiring goods and services needed to meet mission requirements. (b) MSC exercises administrative command functions along traditional Navy type commander lines for its ships under direct government control. For ships under charter with commercial operating companies, the administrative commander functions are exercised through the commercial operating companies in accordance with provisions of the charter contracts. The objective is to maintain a force of strategic sealift ships to a uniform set of standards for fleet readiness. (c) In addition to the command’s active ships, MSC gains operational responsibility once the U.S. Department of Transportation’s Maritime Administration (MARAD) activates any of its approximately 50 ships that are maintained in Reduced Operating Status (ROS) in the Ready Reserve Force (RRF). MSC also charters commercial vessels as required to meet government needs, and during a national emergency, can employ dozens of additional commercial vessels enrolled in the Voluntary Intermodal Sealift Agreement (VISA). These multiple sources enable MSC to provide a comprehensive, global capability to meet national maritime needs worldwide. (d) As the SSOP Flag Sponsor, MSC in coordination with the Program Sponsor and Manager is responsible for approving/establishing the Community Values, end strength, billets, requirements and technical leadership for the community.

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(4) Community Manager: BUPERS-318

(a) Officer Community Managers work in support of CNO, BUPERS, and Navy Enterprises to provide and enable accession plans, promotion plans, retention plans, lateral transfer plans, force shaping plans, incentive plans, force modeling and forecasting, community health assessments, strategic-level options, and other analyses that are timely, data-driven, and accurate. (b) The BUPERS 3 Officer Community Manager Reserve Branch is responsible for the community management of 26 SELRES Communities and eight FTS communities. This responsibility extends to issues that are Reserve and FTS-wide, (not community specific) as well as being a source for general information about IRR, SELRES and FTS officer communities. (c) The Officer Community Manager develops policy guidance and strength plans for SELRES and FTS officer programs, develops the fiscal year Reserve Officer (to include FTS) Promotion Plans and the Reserve Officer Continuation and Retention Plan and sponsors the FTS Transfer/Redesignation, FTS CDR, and FTS CAPT Selective Retention Boards.

b. Key Organizations (Administrative)

(1) Commander, Navy Personnel Command, PERS-9 (a) Navy Personnel Command's Department for Reserve Personnel Management. PERS-9 covers the offices of: 1. Reserve Officer Administration 2. Reserve Enlisted Administration 3. Individual Ready Reserve (IRR) Administration 4. Reserve Retirements 5. Physical Risk Administration (b) PERS-9 is responsible for awarding SSO retirement points (provided to them by the SSO Program Office), gaining new ensigns, processing the transfer of members to and from active/inactive status and discharges/retirements from the Navy.

(2) Commander, Navy Recruit Command (CNRC) (a) The CNRC mission is to recruit the best men and women for America's Navy to accomplish today's missions and meet tomorrow's challenges.

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(b) CNRC is responsible for affiliating SSO IRR members into the SELRES, processing perspective SSO direct commission officer packages and assisting other service members seeking and inter-service transfer into the SSOP.

(3) Commander, Naval Service Training Command (NSTC) (a) The mission of the Naval Service Training Command is to transform volunteers into Naval Service Professionals. They instill and reinforce enduring core values, knowledge, and skills to prepare them for the fleet. Naval Service Training Command oversees Recruit Training Command, Officer Training Command, Naval Reserve Officers Training Corps and Navy Junior Reserve Officers Training Corps.

(b) NSTC is responsible for Midshipmen education at all seven maritime schools and administratively manages the SSO Midshipmen Program. Interfacing with MARAD and CNRFC N14, NSTC establishes the curriculum, administers MARAD Student Incentive Program (SIP) and commissions ensigns into the SSOP.

(4) Bureau of Navy Medicine (BUMED) (a) The Navy Bureau of Medicine and Surgery (BUMED) is the headquarters command for Navy Medicine. Under the leadership of the Navy Surgeon General, Navy Medicine provides high quality health care to beneficiaries in wartime and in peacetime. Highly trained Navy Medicine personnel deploy with Sailors and Marines worldwide - providing critical mission support aboard ship, in the air, under the sea and on the battlefield. At the same time, Navy Medicine's military and civilian health care professionals are providing care for uniformed services' family members and retirees at military treatment facilities around the globe. Today, BUMED is the site where the policies and direction for Navy Medicine are developed to ensure our Patient and Family Center Care vision carried out. (b) BUMED establishes monitors and administers the PHA program for the Navy Reserve. All SSOs are responsible for maintaining a current PHA.

(5) Commander, Navy Reserve Forces Command (CNRFC) (a) In addition to being the Program Manager for the SSOP, several codes within the organization support the Program. (b) CNRFC N12's primary goal is to match SELRES personnel to Inactive Duty Training (IDT) billets and assist commands with managing unit and billet structure within the guidelines of applicable instructions and directives while maximizing "FIT". N12 places SSO SELRES in billets, suppresses billets for new affiliations and manages the annual APPLY board for Sr. Officer Billet selection.

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(c) CNRFC N3’s mission is to provide support to the Combatant Commanders and Operating Forces of the U.S. Navy through Active Duty for Special Work (ADSW), ADT and Presidential Reserve Call-up (PRC) order writing as well as distribution of funding and exercise coordination. Additionally, they advise on status of Navy Reserve forces in operational plans (OPLANS) including mobilization ready-to-load dates, and oversee the planning, preparation, and mobilization of the Reserve Force in time of real world or mobilization exercise scenario. N3 approves SSO Travel and assigns SSOs to mobilization billets. Additionally, N3 provides supplemental ADT funds if needed to support SSO requirements.

(6) Bureau of Navy Personnel (BUPERS) (a) The BUPERS organization serves to provide administrative leadership, policy planning, and general oversight of the Active and Reserve Components. Several BUPERS sub-codes are involved in the administration of the reserves.

c. Key Organizations (Operational). The following three

organizations are the primary supported commands for SSOs on SSOP funded ADT and SELRES sponsored AT. During the course of a career in the SSRG, IRR members of the SSOP will support these commands 90% of the time. The histories are provided for scope and background.

(1) Military Sealift Command (Echelon IV, V)

(a) During World War II, four separate government agencies controlled sea transportation. In 1949, the Military Sea Transportation Service became the single managing agency for the Department of Defense's ocean transportation needs. The command assumed responsibility for providing sealift and ocean transportation for all military services as well as for other government agencies. (b) Only nine months after its creation, MSTS responded to the challenge of the Korean War. On July 6, 1950, only 11 days after the initial invasion of South Korea by communist North Korean troops, MSTS transported the 24th Infantry Division and its equipment from Japan to Pusan, South Korea, for duty. (c) During the Vietnam War, MSTS was renamed Military Sealift Command. Between 1965 and 1969, MSC transported nearly 54 million tons of combat equipment and supplies and nearly 8 million tons of fuel to Vietnam. MSC ships also transported troops to Vietnam. The Vietnam era marked the last use of MSC troop ships. Now, U.S. troops are primarily transported to theater by air. (c) Through the 1970s and 1980s, MSC provided the Department of Defense with ocean transportation in support of U.S. deterrent efforts during the Cold War years.

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(d) During the first Persian Gulf War's Operations Desert Shield and Desert Storm, MSC distinguished itself as the largest source of defense transportation of any nation involved. MSC ships delivered more than 12 million tons of wheeled and tracked vehicles, helicopters, ammunition, dry cargo, fuel and other supplies and equipment during the war. At the height of the war, MSC managed more than 230 government-owned and chartered ships. (e) Since Sept. 11, 2001, MSC ships have played a vital and continuing role in contingency operations around the world. As of January 2013, MSC ships delivered more than 25.7 billion gallons of fuel and moved 126.2 million square feet of combat equipment and supplies to U.S. and coalition forces engaged in operations supporting Iraq and Afghanistan. (f) MSC is represented by five geographic area commands (Atlantic, Pacific, Europe/Africa, Middle East and Far East), which exercise tactical control of all assigned USTRANSCOM forces and MSC forces not otherwise assigned to the numbered fleet commanders. The area command staffs are primarily responsible for the execution of strategic sealift missions. The MSC area commanders are U.S. Navy captains who serve as the primary points of contact for MSC customers and numbered fleet commanders in their respective areas. These area commanders also serve as the MSC commander’s direct link to MSC ships, providing maintenance oversight, logistics coordination and other needed services. (g) Most area commanders are dual-hatted; each one has a formal relationship with its geographically collocated numbered fleet commander. Under fleet command authority, the commander may exercise tactical control of MSC ships assigned to the fleet commander, usually as a task force commander (CTF). (h) Ship Support Units (SSUs): Responsible to the area commands for local coordination, SSUs provide engineering, contracting and IT support to government-owned ships. SSUs also provide IT support to other MSC ships for government-owned systems, and in-theater administrative support (comptroller, supply and information technology). (i) MSC Offices (MSCOs): Located in ports where MSC conducts regular, sustained operations, MSC offices provide direct support to MSC ships and act as liaisons with local commands. Responsibilities include coordination of logistics, husbanding services and port loading. Assistance to ships may also include coordinating voyage repairs, delivery of mail, bunkering, travel arrangements and administrative support. (j) MSC Liaison Officers: MSC headquarters has liaison officers at U.S. Fleet Forces Command, U.S. Transportation Command and the geographic combatant commands. These officers represent MSC in all mission areas and operations in which their host command has

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interest. They direct staff inquiries to appropriate points of contact, and act as subject matter experts for informal questions. They alert MSC staff to developing requirements, tasks and initiatives.

(2) Maritime Administration

(a) Established in 1950 under the auspices of President Harry S Truman’s Reorganization Plan No. 21, the Maritime Administration (MARAD) traces its origins to the Shipping Act of 1916, which established the U.S. Shipping Board, the first Federal agency tasked with promoting a U.S. merchant marine and regulating U.S. commercial shipping. Congress enacted the 1916 law in part because of the severe disruptions in shipping caused by World War I. Specifically, Congress established the Shipping Board “…for the purpose of encouraging, developing, and creating a naval auxiliary and naval reserve and a Merchant Marine, to meet the requirements of the commerce of the United States with its Territories and possessions and with foreign countries; to regulate carriers by water engaged in the foreign and interstate commerce of the United States ….” (b) The U.S. remained neutral for nearly three years after Austria-Hungary declared war on Serbia in 1914, plunging Europe into what came to be known as the “Great War.” The first loss of an American merchant ship in World War I occurred on January 28, 1915, when a German cruiser destroyed the William P. Frye, which was transporting wheat to Great Britain. Germany quickly apologized for the incident but Americans were outraged. Tensions grew when a German submarine sank the British ocean-liner Lusitania in May 1915, taking 1,195 of its 1,959 passengers and crew down with it, including 128 Americans. America’s oceans could no longer isolate the country from European hostilities as they had for more than a century. After more shipping losses, the Shipping Board’s focus of meeting peacetime shipping requirements was eventually overshadowed when the U.S. declared war on Germany on April 6, 1917. (c) Under the provisions of the Shipping Act, the Shipping Board created the Emergency Fleet Corporation (EFC). The EFC organized a massive ship and shipyard construction program and acquired, managed and operated ships on behalf of the Shipping Board. The war ended before the construction program reached full capacity; however, ships continued to be built until 1921 by which time nearly 2,300 had been completed. This vast program resulted in a postwar surplus of vessels, which spurred a lengthy depression in the industry. In response, Congress passed the Merchant Marine Act of 1920, which had varying degrees of success. In 1928 the EFC was renamed the Merchant Fleet Corporation and in 1930 both it and the Shipping Board were absorbed into the Department of Commerce as the United States Shipping Board Bureau. (d) Six years later Congress passed the Merchant Marine Act of 1936, creating the U.S. Maritime Commission, which assumed the

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duties, functions, and property of the Shipping Board Bureau. This seminal legislation governs many of the programs that support the American maritime industry to this day. President Franklin Delano Roosevelt appointed Joseph P. Kennedy, Sr. (father of President John F. Kennedy) as the Commission’s first chairman. Like its predecessors, the U.S. Maritime Commission was charged with advancing and maintaining a strong merchant marine to support U.S. commerce and defense. The Commission regulated ocean commerce, supervised freight and terminal facilities, and administered construction and operational subsidy funds for private commercial ships. The Act also authorized the Commission to design and construct 500 modern merchant ships over a 10-year period, beginning with the transatlantic liner America. This construction program was well underway when war broke out again and the Commission found its peacetime purpose transformed just as the Shipping Board’s had been in 1917. (e) In 1942 President Franklin Delano Roosevelt established the War Shipping Administration (WSA) in response to America’s entrance into World War II. Executive Order 9054 effectively separated the Maritime Commission into two parts; the Commission to design and construct ships and the WSA to acquire and operate them. Although administratively separated, the two agencies worked closely together; the Chairman of the Maritime Commission, Admiral Emory S. Land, also served as WSA’s administrator. Between 1941 and 1946, the Maritime Commission and WSA managed the greatest industrial shipbuilding and ship operations effort ever seen. Nearly 6,000 merchant vessels and naval auxiliaries were constructed, with the WSA routinely managing the simultaneous operations, repair and maintenance of thousands of ships. With the war’s end, the government dissolved the WSA and transferred its functions back to the Maritime Commission in 1946. Under the Merchant Ship Sales Act, several thousand ships were sold or disposed of, while retaining a nucleus of reserve shipping known as the National Defense Reserve Fleet. (f) In 1950, acting on President Truman’s recommendations in Reorganization Plan No. 21, Congress eliminated the U.S. Maritime Commission and divided its functions between the newly-established Maritime Administration and the Federal Maritime Board (FMB), both placed within the U.S. Department of Commerce. The Maritime Commission’s subsidy and ocean shipping regulatory functions were transferred to the FMB, while the Commission’s remaining promotional and government-owned shipping interests were vested in MARAD. In 1961, as part of Reorganization Plan No. 7, the FMB became an independent regulatory agency and was renamed the Federal Maritime Commission; a title it retains to this day. The subsidy functions returned to MARAD in the form of the Maritime Subsidy Board, which reported independently to the MARAD Administrator. The 1961 reforms are the basis of MARAD’s current organizational structure. (g) In 1981, MARAD was transferred to the Department of Transportation, completing the consolidation of all Federal transportation programs into one cabinet-level department. MARAD is

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still charged with promoting the development and maintenance of a strong merchant marine for the national defense and development of its foreign and domestic commerce. To that end, MARAD operates the United States Merchant Marine Academy at Kings Point, New York, and provides and maintains training ships and funding for the six state maritime academies that include: the State University of New York (SUNY) Maritime College, Massachusetts Maritime Academy; California Maritime Academy; Maine Maritime Academy; Texas Maritime Academy; and Great Lakes Maritime Academy. MARAD also continues to own and operate a fleet of government-owned cargo vessels to support national security requirements. These gray-hulled ships of the Ready Reserve Force are strategically positioned in ports around the nation and are readily identifiable by their distinctive red, white and blue stack bands. (h) The Ready Reserve Force (RRF) was initiated in 1976 as a subset of the Maritime Administration’s National Defense Reserve Fleet (NDRF) program to support the rapid worldwide deployment of U.S. military forces. As a key element of Department of Defense (DOD) strategic sealift, the RRF primarily supports transport of Army and Marine Corps unit equipment, combat support equipment, and initial resupply during the critical surge period before commercial ships can be marshaled. The RRF provides nearly one-half of the government-owned surge sealift capability. Management of the RRF program is defined by a Memorandum of Agreement (MOA) between DOD and Department of Transportation. Reliability is 100% on-time activation of mission-ready ships and 180 days of operation without a major casualty (i) The RRF is managed through three regional offices. Division of Atlantic Operations (DAO) is based on of Norfolk, VA; Division of Gulf Operations (DGO) is based out of New Orleans, LA and Division of Pacific Operations (DPO) is based out of San Francisco, CA.

(3) Naval Sea Systems Command (NAVSEA) (a) The Naval Sea Systems Command is comprised of command staff, headquarters directorates, affiliated Program Executive Offices (PEOs) and numerous field activities. Together, NAVSEA engineers, builds, buys and maintaisn ships, submarines and combat systems that meet the Fleet's current and future operational requirements. (b) NAVSEA is the largest of the Navy's five system commands. With a fiscal year budget of nearly $30 billion, NAVSEA accounts for one quarter of the Navy's entire budget. With a force of 60,000 civilian, military and contract support personnel, NAVSEA engineers, builds, buys and maintains the Navy's ships and submarines and their combat systems. (c) To accomplish this, NAVSEA manages 150 acquisition programs and manages foreign military sales cases that include billions of dollars in annual military sales to partner nations.

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(d) Today, the NAVSEA organization has 33 activities in 16 states. NAVSEA strives to be an efficient provider of defense resources for the nation, and it plays an important role in the Navy Enterprise. As a Provider Command, it has the responsibility of directing resource sponsors into the proper mix of manpower and resources to properly equip the fleet. NAVSEA has the further responsibility of establishing and enforcing technical authority in combat system design and operation. These technical standards use the organization's technical expertise to ensure systems are engineered effectively, and that they operate safely and reliably. (e) The Naval Sea Systems Command was established on 1 July 1974 with the merger of the Naval Ship Systems Command with the Naval Ordnance Systems Command. The Naval Ship Systems Command was established in 1966 replacing the Navy's Bureau of Ships (BUSHIPS). Established in 1940, BUSHIPS succeeded the Bureau of Construction and Repair, which had been responsible for ship design and construction, and the Bureau of Engineering, which had been responsible for propulsion systems. 5. GUIDING INSTRUCTIONS. The SSOP is governed and guided by dozens of instructions, notes, directives and articles; some specifically directed to the SSOP, others general Reserve and others all DON/DOD. The following list of instructions are provided for reference, with many provided in the appendix to this note. These are the PRIMARY instructions governing the Program.

a. OPNAVINST 1534.1 Series: STRATEGIC SEALIFT OFFICER PROGRAM

(1) Purpose. To issue policy and assign responsibilities for the organization, administration, and training of commissioned officers in the Strategic Sealift Officer Program (SSOP).

b. BUPERSINST 1001.39 Series: ADMINISTRATIVE PROCEDURES FOR NAVY

RESERVISTS

(1) Purpose. To provide personnel and administrative policies for the management of Navy Reservists.

c. RESPERSMAN 1534 Series: STRATEGIC SEALIFT OFFICER PROGRAM

(1) Purpose. To issue information and amplifying guidance

under OPNAVINST 1534.1D, for the training and administration of Navy Reserve officers in the Strategic Sealift Officer Program (SSOP).

d. BUPERSINST 1610.10 Series: NAVY PERFORMANCE EVALUATION SYSTEM

(1) Purpose. To publish revised guidance in performance

evaluation and to publish the revised Navy Performance Evaluation Manual (EVALMAN).

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e. OPNAVINST 6110.1 Series: PHYSICAL READINESS PROGRAM

(1) Purpose. To establish policy and requirements for Navy’s Physical Readiness Program to ensure both Active Component (AC)

and Reserve Component (RC) personnel maintain a level of physical fitness required to support overall mission readiness.

f. NAVPERS 15560 Series: NAVAL MILITARY PERSONNEL MANUAL

(1) Purpose. Issued under Navy Regulations, 1990, Article

0105, for direction and guidance, and contains policy, rules, and practices for administration of military personnel within Navy. 6. NAVY TRADITION. Many of the values and principles that guide today’s Sailors can be attributed to customs and traditions that began in the Navy long ago. From the playing of the Navy Hymn to the ranks and ratings identified on Navy uniforms, the practices, terminology and etiquette that have been handed down from one generation of service members to the next are as powerful as the ships they travel on. Knowing that you’re part of something bigger than yourself provides stability, camaraderie and increased self-awareness. Customs and traditions build a bridge between young and old; past and present. They reflect positively on the Sailor, the Navy and the United States, which is why they’re so valued in the military and, in particular, the Navy.

a. Uniforms: Polished and professional, those who wear the Navy

uniform stand tall and proud whether in their blues, khakis or service dress whites. There are uniforms that serve practical purposes. There are uniforms that help Sailors and Officers easily identify one another at a glance. And there are uniforms that are among the most recognizable and striking symbols of honor in the military today.

b. Rank/Ratings: One look at a service member’s cap, sleeve or

chest can tell you a great deal about the role that the individual performs in the Navy. Various badges and insignia are worn in

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different places on uniforms to identify Officer Ranks and Enlisted ratings. Even the basic Navy colors of blue and gold have meaning: blue represents the ocean and seas; gold is the color of integrity and valor.

c. Navy Hymn: Few songs have the legacy of the United States Navy

Hymn. The Rev. William Whiting originally wrote the Navy Hymn in 1860 after surviving a furious storm on the English coast. Inspired by the mighty force that nature can heap upon the sea, Rev. Whiting penned the ode, “Eternal Father, Strong to Save.” One year later, the hymn was set to music. The first verse would soon be sung at the conclusion of each Sunday’s Divine Services at the U.S. Naval Academy in Annapolis, a practice that began in 1879 and continues today. The words were changed several times over the years to reflect cultural shifts and changes in our society. It was the favorite hymn of President Franklin D. Roosevelt and was sung at his funeral. It also played as President John F. Kennedy’s body was carried up the steps of the capitol to lie in state. Both presidents served in the Navy. Today, “Eternal Father, Strong to Save” is used at funerals for those who served or were associated with the Navy.

d. Navy Terminology: There are many words and phrases in the

English language that can trace their roots to nautical and, in some cases, to actual naval origins. Beyond the general words and phrases that are part of nautical and naval culture, there are also many standard commands and orders that are routinely used in the Navy. By familiarizing yourself with some of the more common examples you will be in a better position to understand and contribute to the Navy ethos and mission. 7. NAVY RESERVE BASICS: STATUS. Each member of the Navy Reserve who is not on the Active Duty List (ADL) is placed in one of three categories: Ready Reserve (USNR-R); Standby Reserve, consisting of the Standby Reserve-Active (USNR-S1) and Standby Reserve-Inactive (USNR-S2); or Retired Reserve (USNR-Retired). Members in the USNR-R and USNR-S1 are considered to be in an active status; members in the USNR-S2 are in an inactive status; members in the USNR-Retired are in a retired status. Assignment to or transfer between any category is made only by NAVPERSCOM (PERS-911) for officers, and NAVPERSCOM (PERS-912) for USNR-Retired.

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Figure 2: Status Chart from: BUPERSINST 1001.39F

a. Status. Each member of the Navy Reserve is in an active,

inactive, or retired status as defined below.

(1) Active Status. Reserve members assigned to the USNR-R and USNR-S1 are in an active status. Officers in an active status are also listed on the Reserve Active Status List (RASL). Active status members are eligible to: (a) Train with or without pay, based on the members’ category; (b) Serve on Active Duty (AD), Active Duty Training (ADT), Inactive Duty, or perform Inactive Duty Training (IDT); (c) Earn retirement points; (d) Be considered for advancement or promotion, if eligible

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(2) Inactive Status. Reserve members assigned to the USNR-S2 are in an inactive status and are on the Reserve Inactive Status List (ISL). They are NOT eligible to

(a) Receive pay for training; (b) Earn retirement points; or (c) Be considered for advancement or promotion or be advanced or promoted. (3) Retired Status. Members in the Retired Reserve are in a retired status. Unless recalled to Active Duty, they may not receive retirement point credit. They may not be advanced or promoted.

b. Reserve Categories. (1) USNR-R. Members of the USNR-R are in an active status. The USNR-R is composed of the Selected Reserve (SELRES) and the Individual Ready Reserve (IRR). Members who drill for pay are in the SELRES. Members not assigned to a pay billet are in the IRR. Members in the IRR either participate in a Voluntary Training Unit (VTU) or are assigned to the Active Status Pool (ASP). All individuals obligated to serve in the Navy Reserve shall be assigned to the USNR-R upon original appointment or enlistment and will normally remain in the USNR-R for the remainder of their military service obligation (MSO). Officers remain Ready Reservists until transferred or discharged. Members of the Ready Reserve are eligible for involuntary recall to Active Duty in time of national emergency or when authorized by law. (2) USNR-S1. Navy Reservists are transferred to the USNR-S1 by NAVPERSCOM (PERS-911/913). They are in an active status and are eligible to participate in a Navy Reserve program without pay for retirement point credit only. They may not receive pay, allowances, or travel allowances for any drill participation, ADSW, or ADT. All officers continue to be eligible for promotion consideration. Members are subject to involuntary recall to Active Duty only in time of war or national emergency per 10 U.S.C., 12301. Reservists eligible for USNR-S1 are transferred to that category by NAVPERSCOM (PERS-911/913) for any of the following reasons: (a) Reservists who have temporary mobilization restrictions as identified through the mobilization screening process or for other reasons approved by NAVPERSCOM (PERS-911/913) and intend to return to the USNR-R. (b) Reservists who are declared to be key employees in either the Federal or non-Federal workforce per applicable Department of Defense (DOD) instructions or DOD policy guidance.

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(c) Reservists, other than those with designator 1945, preparing for religious ministry by attending recognized theological or divinity schools (or equivalent) or those preparing to meet religious faith group requirements. (d) Reservists, other than designated medical department officers (19X5 designator), who enroll in an accredited medical, osteopathic, or dental program. (e) Reservists whose retention in an active status for reasons other than those specified above is considered by the Secretary of the Navy (SECNAV) to be in the best interest of the Navy. (3) USNR-S2. Members transferred to the USNR-S2 by NAVPERSCOM (PERS-911D) are in an inactive status. They may not participate for retirement points or pay and may not be assigned to any Navy Reserve organization other than the Inactive Status Pool. They may not be considered for advancement or promotion. If they have been selected for advancement or promotion but not advanced or appointed to the higher rank or rating at the time of their transfer to the USNR-S2, that promotion or advancement will not take effect. They are subject to recall as authorized by law. Officers not eligible for transfer to the Retired Reserve may normally remain in the USNR-S2 for 1 year. After that time, officers will be screened and considered for discharge unless they: (a) Execute a Ready Reserve Transfer Request Service Agreement, if eligible; (b) Request transfer to the IRR, if eligible; (c) Are approved to remain on the ISL for an additional period of time; or (d) Are members receiving annual Voluntary Separation Incentive (VSI) payments. Reservists who have completed their MSO may be transferred to USNR-S2 by NAVPERSCOM (PERS-911D) for any of the following reasons: (a) Failure to become active in the Navy Reserve program after receiving notice of MSO completion (officers only). (b) Failure to satisfy minimum participation requirements Submission of a personal request that is approved by NAVPERSCOM (PERS-911D). (c) Selective early removal from the RASL under 10 U.S.C., 14704. Members eligible for retired pay under 10 U.S.C., chapter 1223, with a disability rating of less than 30 percent and assigned to the USNR-S2 instead of being separated for that disability.

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(d) Interim status while completing separation processing per SECNAVINST 1920.6C. (e) When otherwise authorized or directed by law, regulation, policy, or when judged to be in the best interests of the Navy. (4) USNR-Retired. Reservists in the USNR-R, USNR-S1, and USNR-S2 are transferred to the Retired Reserve upon request or as directed per OPNAVINST 1820.1. In order for them to become a member of the USNR-Retired, Reservists must: (a) Meet eligibility requirements; (b) Submit a request to transfer to the USNR-Retired to NAVPERSCOM (PERS-912) or be directed for transfer to the USNR-Retired by NAVPERSCOM (PERS-911D), and (c) Be transferred to the USNR-Retired by NAVPERSCOM (PERS-912) Members of the USNR-Retired are subject to recall to Active Duty in time of war, or national emergency declared by Congress, or when otherwise authorized by law. Retired Reservists may not receive retirement point credit for the performance of any duty (except while authorized to serve on Active Duty) after the effective date of their transfer to retired status. Voluntary participation in the Navy Reserve is authorized on a permissive basis

c. Minimum Participation Requirements to Remain in an Active Status in the Navy Reserve. The USNR-R and USNR-S1 are continually screened by NAVPERSCOM (PERS-911/913) to ensure that assigned members are participating at a level consistent with their active status. NAVPERSCOM (PERS-911/913) may transfer members who have completed their initial MSO and who are not earning sufficient retirement point credit to the USNR-S2. The member must take appropriate steps to meet minimum participation requirements or may again be screened from an active status. Successive requests for reinstatement will generally be disapproved. Minimum participation requirements are as follows: (1) Officers with fewer than 20 years of qualifying service, computed as of the date of the screening, must earn at least 27 points, including membership points, each anniversary year to remain in an active status. Failure to earn 50 points in an anniversary year will result in a non-qualifying year for retirement. (2) Officers with 20 years or more of qualifying service, computed as of the date of the screening, must earn at least 50 points, including membership points, each anniversary year per DOD Instruction 1200.15. Note that the standards required to remain in an active status are different from the minimum participation standards for drilling members.

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d. Officer Promotion and Attrition while in an Active Status.

(1) Promotion of Navy Reserve Officers. Promotions to all ranks above lieutenant result from recommendations made by selection boards. Prior to being considered for promotion by a selection board, officers must meet the following requirements: (a) Possess a date of rank and register number within or above the zone of consideration for their designator and rank. (b) Serve continuously on the RASL or ADL during the 1-year period ending on the date of the convening of the promotion board per 10 U.S.C., 14301. Accordingly, officers returning to an active status from a period of inactive or broken service (USNR-S2, USNR-Retired, or discharge) are eligible for consideration for promotion only after continuously serving in an active status for 1 full year. (2) Years of Commissioned Service. As defined in 10 U.S.C., 14706, a Navy Reserve officer's years of commissioned service include all service (other than constructive service and initial commissioned student service as a 19XX designated officer) as a commissioned officer of any uniformed service (other than service as a warrant officer). By law, years of commissioned service serve as an indicator for identifying officers in the rank of lieutenant commander or above who become subject to attrition under 10 U.S.C., 14506 or 14507. (3) Attrition from an Active Status Due to Failure of Selection/Years of Service. Criteria for attrition from an active status (USNR-R or USNR-S1) as specified in 10 U.S.C., 14503, 14504, 14505, 14506, 14507, and SECNAVINST 1920.6C are summarized in this section. The general policy is for NAVPERSCOM (PERS-911) to notify active status Navy Reserve officers who meet the following attrition criteria that they must retire, if eligible; be retained or continued, if eligible and elected by the member; or be discharged: (a) Lieutenants who twice fail to select to the next higher rank before a Navy Reserve selection board will be retired, if eligible, or be discharged at the later of completion of their MSO; or the 1st day of the 7th month after the month on which the report of the board which considered the officer for the second time is approved. (b) Lieutenant commanders who twice fail to select to the next higher rank before a Navy Reserve selection board will be retired, if eligible, or be discharged at the later of the 1st day of the month after the month on which the officer completes 20 years of commissioned service; or the 1st day of the 7th month after the month on which the report of the board which considered the officer for the second time is approved.

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(c) Commanders and captains not on a promotion list for the next higher rank will be subject to attrition on the 1st day of the month after the month in which they have completed 28 or 30 years, respectively, of commissioned service. Exceptions: (a) Officers continued or retained as approved by SECNAV's annual Navy Reserve Retention and Continuation Plan (NRRCP). (b) Officers, in the ranks of captain and below meeting the provisions addressed above who have between 18 and 20 years of qualifying service for retirement purposes at the time of required attrition, are offered a one-time exemption (for a specified time per 10 U.S.C., 1264G), allowing them the opportunity to attain 20 years of qualifying service. (c) Women officers and Navy Nurse Corps officers who were serving in the Navy Reserve on Active Duty or on the RASL on 30 September 1996 are subject to attrition from an active status under conditions of law in effect before 1 October 1996. Accordingly, they may be involuntarily removed from the RASL for reasons of failure for selection or years of service only by a special board convened by SECNAV. (4) Age Restrictions. As per 10 U.S.C., chapter 1407, officers who reach the age limits set out below are not eligible for retention in the SELRES, IRR, or Standby Reserve. When officers approach the age limits listed below, they will be notified by NAVPERSCOM (PERS-911) and advised of their options. Possible options include retirement, if eligible and requested; Honorable discharge, if appropriate; or retention, if authorized and requested. The following maximum age limits apply as provided in 10 U.S.C., 14509-14511 as modified by National Defense Authorization Act (NDAA) 2007: (a) O7 and below: 62 years (b) O8: 64 years (5) Selective Early Removal from the RASL. Law restricts the number and composition of Navy Reserve officers authorized to serve in an active status. When a category of officers is projected to reach the maximum number allowed by law or approved strength plans, NAVPERSCOM (PERS-9) convenes a board to remove certain officers in that category from the RASL under 10 U.S.C., 14704. Members being considered for removal are normally notified in advance so that they may communicate with the board. Those non-continued will be notified of their separation date.

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8. NAVY RESERVE BASICS: IMPORTANT WEBPAGES. For your convenience, here is a list of common websites that we tend to need access to. Please note most of these will require a CAC reader. a. BOL: https://www.bol.navy.mil b. CAC Issues: http://militarycac.com c. CEI: https://nsips.nmci.navy.mil d. DEERS: https://www.dmdc.osd.mil e. DFAS: http://www.dfas.mil f. DTS: http://www.defensetravel.osd.mil g. MyPay: https://mypay.dfas.mil h. Navy Education and Training Command: https://www.netc.navy.mil/ i. NFAAS: https://navyfamily.navy.mil j. NKO: https://wwwa.nko.navy.mil k. Navy Personnel Command: http://www.npc.navy.mil l. NMCI East WEBMAIL: https://webmail.east.nmci.navy.mil m. Navy Reserve Website: https://navyreserve.navy.mil/Pages/default.aspx n. NROWS: https://nrows.sscno.nmci.navy.mil/nrows/ o. NSIPS: https://nsips.nmci.navy.mil/ p. Recruiting and Referral information: http://www.navy.com/yvr q. U.S. Navy official website: http://www.navy.mil/

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9. OBLIGATION / RESPONSIBILITIES. SSOs are required to comply with all instructions governing the program. The following is a list of primary requirements all members must adhere to while in an active status. Failure to maintain compliance may result in separation and/or transfer to an inactive status.

Figure 3: Inactive Status Transfer Process

a. ADT. All SSRG members are required to complete 12 days of ADT

each fiscal year (FY). Procedures for requesting and processing ADT, or obtaining an ADT waiver, are available on the Navy Reserve Homeport https://www.navyreserve.navy.mil under CNRFC (N14) homepage. ADT will be scheduled by all SSRG officers each FY between 1 October and 31 March. ADTs may be performed throughout the fiscal year

b. Annual Reporting. All SSO officers will report their current

contact information and Civilian Employment Information (CEI) annually to CNRFC (N14), via Navy Standard Integrated Personnel System (NSIPS). The SSO Program Office may require additional forms of reporting as directed.

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c. Administrative Requirements. SSRG officers are required to answer all official correspondence, maintain their NSIPS electronic service record (ESR), and inform the SSO Program Office of all address, phone number, employment and e-mail changes.

d. Physical Examination Requirements. SSRG officers are required

to obtain Periodic Health Assessments (PHAs) every year and notify CNRFC (N14) whenever there is a change in physical condition that may interfere with fulfillment of their Reserve obligations. SSRG Officers are also required to comply with Navy body composition assessment (BCA) and fitness standards. The procedures for obtaining required PHAs are available on the Navy Reserve Homeport https://www.navyreserve.navy.mil under CNRFC (N14) homepage.

e. Physical Fitness Assessment Requirements. SSRG officers are

required to maintain physical fitness standards and complete semi-annual Physical Fitness Assessments (PFA).

f. Active USCG Merchant Mariner Credential (MMC). This can be as a

Deck or Engineering officer. The MMC must be endorsed for either Unlimited tonnage (deck) or Unlimited horsepower (engine), and be valid on all oceans. A STCW endorsement as OICNW or OICEW or higher is required. The SSRG is an unlimited tonnage, oceans program and all members must be licensed to sail unlimited tonnage/HP vessels on international water, into foreign ports.

(1) Members who through their own misconduct or dereliction, fail to maintain those professional licenses necessary to perform military duties as a SSO, are subject to administrative separation from the Navy Reserve, and/or transfer to inactive status pending resolution of their licensing requirements.

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Chapter 2 : EXECUTION 1. INTRODUCTION. The following section provides step by step guidance on the execution of SSOP requirements. Please refer to the SSOP Webpage and the RESPERSMAN Articles for clarification. 2. PHA. The annual face-to-face assessment of a service member’s health status provides an opportunity to review and validate individual medical readiness and correct any deficiencies.

Figure 4: PHA Process

a. Procedures. To facilitate a seamless and integrated process, it is strongly recommended that the PHA be performed at a NOSC or coordinated via the Program Office if being conducted at any other Military Treatment Facility. A member’s primary care manager should be made aware of the PHA process, especially for those members with health issues, and to follow up with any unresolved medical conditions. (1) RC service members will have the PHA performed based on annual requirements due date and the date of the PHA visit will be entered in the appropriate electronic database. When feasible, the PHA will be accomplished in a single visit (one-stop shopping), with the coordination of all health/medical components (such as dental examination, occupational health screening, vision readiness examination, specialty physical examination(s), and recommended

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clinical preventive services, (e.g., pap smear, mammography, etc.)) accomplished in one visit to ensure a comprehensive medical assessment, while minimizing time required. (2) PHA Components. The health assessment process requires a review of data from a variety of sources including the Health Assessment Review Tool (HART), health record, electronic medical databases, medical history, and member interview. The purpose of the health data review is to identify any unresolved health issues, incomplete health care, IMR deficiencies, completion of deployment health requirements, or health risk factors. The reviewing approved health care provider will make recommendations to resolve any issues and reinforce healthy lifestyle behaviors as part of the continuing plan of care. For purposes of the PHA, approved providers include: Independent Duty Corpsmen (IDC), physicians, nurse practitioners, and physician assistants. Members will also be provided the following services that include, but are not limited to: (a) Height, Weight, and Body Mass Index (BMI) Calculation. Height, weight, and BMI will be measured, not self-reported.

(b) Blood Pressure Measurement to screen for hypertension. (c) Visual Acuity will be assessed and documented during the annual PHA visit. Contact lenses will not be worn while testing visual acuity. (d) Immunization Status will be reviewed and updated to ensure all required immunizations are current for the next year (e) Overdue immunizations will be administered during the PHA. (f) Laboratory Studies will be reviewed to ensure all required laboratory studies are current. If laboratory studies are due or due within the ensuing 11 months, they will be drawn during the PHA visit. (g) Lipid screening (h) Readiness laboratory studies. The basic laboratory studies required for an individual to be deployable are blood type and Rh factor, G6PD status (normal/abnormal), deoxyribonucleic acid (DNA) specimen (verified receipt at Armed Forces Institute of Pathology repository), and a current Human Immunodeficiency Virus (HIV) antibody specimen. (i) Annual Dental Examination. (j) Dental Readiness. The service member’s dental classification will be recorded at the annual dental examination,

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which will be synchronized, when feasible, with and documented as part of the annual PHA.

(3) Dental Classification. A member who is Dental Class 1 or 2

is considered worldwide deployable. A member who is Dental Class 3 or 4 compromises unit combat effectiveness, is considered at increased risk to experience a dental emergency, and is normally not regarded to be worldwide deployable. It is expected that deploying service members will remain current in Dental Class 1 or 2 throughout the projected duration of their orders. (4) Contact the Program Office for any questions regarding the PHA, medical records and/or medical readiness. 3. PFA: BCA/PRT. The Navy assesses personal physical fitness via a semi-annual PFA. The PFA includes a medical screen, a body composition assessment (BCA) and physical readiness test (PRT). The medical screening includes the annual periodic health assessment (PHA), a semi-annual NAVPERS 6110/3 Physical Activity Risk Factor Questionnaire (PARFQ), and pre-physical activity questions. The BCA is based upon height and weight tables and circumference measurements, when required. The PRT is a series of physical events that assess cardio-respiratory fitness, muscular strength, and endurance. Physical fitness standards should be maintained constantly and consistently, not solely at the time of semi-annual testing. Meeting minimum PFA standards are a condition of continued naval service. Members with PFA failures will be subject to administrative actions. Members failing to meet BCA or PRT standards shall participate in an FEP. Members failing to meet PFA standards three times in the most recent 4-year period shall be processed for administrative separation (ADSEP) from the Navy.

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Figure 5: PFA Process

a. BCA Requirements (1) Per DODI 1308.3, there are only two approved methods to determine a member’s BCA: 1) maximum weight for height and 2) circumference measurements. No substitute methods (e.g., underwater weighing, skin fold calipers, body mass index, bio-impendence, etc.) of assessment are permitted. All BCA measurements are to be conducted in the blue and gold Navy Physical Training Uniform (PTU). The official BCA is final and will not be reversed by a subsequent BCA waiver. Members must address any potential medical issues prior to the official BCA. Standards are determined by established maximum weight for height standards. (2) Per OPNAVINST 6110.1J only certified Command Fitness Leaders (CFL) or trained Assistant CFLs (ACFL) are authorized to conduct official BCA measurements. BCA measurements conducted by Medical and/or Morale Welfare and Recreation personnel cannot be used for official reporting nor do they override measurements taken by the CFL or ACFL. If a member exceeds the weight for height screen, the circumference technique will be used. (3) Members are authorized to conduct the weight for height assessment in the uniform of the day, if a BCA circumference measurement will not be required. Shoes will not be worn. The member will stand on flat surface, at attention, with head held horizontal, looking directly forward, with the line of vision horizontal, and the chin parallel to the deck. The body should be straight, but not

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rigid; measurements will be rounded up to nearest inch. The results will be used to determine the member’s maximum allowable weight and if a BCA circumference measurement is required a slightly different procedure will be used. (4) The weight measurement will be taken with the member in Navy PTU or in the uniform of the day, on calibrated scales (balance beam or digital), shoes removed and socks worn. Measurement will be recorded to the nearest pound; if the weight fraction is less than ½ pound, round down to the nearest pound; if the weight fraction is ½ pound or greater, round up to the nearest pound. No deduction for clothing is permitted. If member’s weight is less than or equal to the maximum weight listed for their gender, they are considered to be within BCA standards and percentage body fat determination is not required. (5) If member’s weight is greater than the maximum weight listed for their gender, the BCA circumference measurement must be performed. When performing the circumference measurement the results from the height screening are to be used. If the member’s height is 67 ¼ inches, 68 inches will be used to obtain the height measurement but 67.5 inches will be used for the circumference measurement if required. Height measurements are rounded up to the nearest inch but the height for the BCA circumference measurement will only be rounded up to the nearest ½ inch. (6) Maximum Weight Determination: In the center column of the maximum Weight for Height Screening Tables, locate the member’s height (with fractions rounded up to the nearest whole inch). The maximum weight (in pounds) for men is located in the left column and the maximum weight (in pounds) for women is located in the right column. The official determination is made by entering measurement data into Physical Readiness Information Management System (PRIMS).

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Figure 6: BCA Table

b. Physical Readiness Test (PRT) Guidelines (1) Purpose of PRT The PRT provides Commanding Officers (COs) with a means of assessing the general fitness of members of their command and provides a means to comply with DODI 1308.3 to develop and administer a physical fitness test that evaluates aerobic capacity, or cardio-respiratory endurance, and muscular strength, and muscular endurance. (2) Components of PRT Cardio-respiratory fitness. Cardio-respiratory fitness, or aerobic capacity, is the ability of the heart and lungs to deliver oxygen to working muscles. It is associated with the ability to carry out strenuous work for long durations without undue fatigue. The 1.5 mile run/walk and 500-yard/450-meter swim tests are indicators of

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cardio-respiratory endurance. The 12 minute elliptical, stationary bike and treadmill tests are also indicators, but participation in these events are at the CO’s discretion. Muscular strength and endurance. Muscular strength and endurance is the ability to sustain muscle contractions over a period of time without undue fatigue. Curl-up and push-up events are indicators of muscular endurance. Although there is no single endurance test that measures the endurance of all muscles; the curl-up serves as a measure of abdominal muscle endurance while the push-up measures upper body muscular endurance. In addition, the curl-up, when performed properly, can help develop abdominal strength and endurance which are important factors in preventing low-back injuries. (3) Event Sequence PRT events shall be completed on the same day, at least 2 minutes, but no more than 15 minutes between each event and in the following sequence: Curl-ups; Push-ups; Cardio-respiratory fitness (run, swim, treadmill, elliptical or stationary bike). Due to the limited number of elliptical trainers and stationary bikes available, extra coordination may be required to ensure members do not exceed 15 minutes between the push-up and cardio-respiratory event. (4) PRT Scoring The following are the only PRT scoring categories: (a) OUTSTANDING. Performance above or equal to top 10 percentile. (b) EXCELLENT. Performance in top 25 percentile, but less than OUTSTANDING. (c) GOOD. Performance better than or equal to lowest 25 percentile, but less than EXCELLENT. (d) SATISFACTORY. Performance in bottom 25 percentile, but above lowest 10th percentile. (e) FAILURE Performance in lowest 10 percentile. (f) PARTIAL PASS. Scoring used by PRIMS to indicate that the member passed the PRT but was waived from one or more PRT event. (g) Body Composition Assessment (BCA) PASS. Scoring used by PRIMS to indicate that the member passed the BCA but was authorized a non-participation status for the PRT.

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(5) Overall Physical Fitness Assessment (PFA) Score Overall score is category-level performance corresponding to the average of points accumulated on PRT events. Members must pass all three PRT events to receive an overall score. Members must perform push-ups, curl-ups, and a cardio-respiratory event. c. PRT Event Procedures (1) Curl-Ups Curl-ups are performed with a partner holding the member’s feet. Any other means of securing the member’s feet is not authorized. Members are required to wear shoes. Curl-ups are to be performed on a flat, level surface. Blankets, mats, or other suitable padding may be used, however the member must be entirely on or off the padding, i.e., member’s upper body cannot be on the padding with feet off. Proper Procedures: (a) The member will begin by lying flat on back with knees bent, heels about 10 inches from buttocks. Arms shall be folded across and touching chest with palms of hands touching upper chest and shoulders (thumbs touching clavicle (collarbone). (b) Feet shall be flat on the deck and held by partner’s hands. If preferred the partner may use their knees (on the side of the feet only) in addition to their hands to secure member’s feet. Any other means of securing the member’s feet is not authorized. (c) CFL/ACFL will announce the start as well as 15 second intervals until the two minutes have elapsed. (d) Member curls upper body up, touching elbows to thighs (anywhere between the knees and hips) while keeping hands held firmly against the chest and shoulders (thumbs remaining in contact with clavicle (collarbone). (e) After touching elbows to thighs, member returns to starting position ensuring lower back and shoulder blades touch the deck. (f) Member may rest in either the up or down position. (g) Curl-ups are repeated as many times as possible in two minutes. CFL or ACFL shall monitor members for correct form and count only the number of correctly performed curl-ups. Curl-ups performed incorrectly shall not be counted. Results for an event that ended in less than two minutes shall be the number of curl-ups properly performed at time of termination. Curl-up event is ended when the member:

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1. Lowers legs. 2. Lifts feet off deck. 3. Lifts buttocks off deck. 4. Fails to keep arms folded across the chest and or lowers arms. (2) Push-Ups Push-ups are to be performed on a flat, level surface. Blankets, mats, or other suitable padding may be used. However, member must be entirely on the padding or off, i.e., member’s upper body cannot be on the padding with feet off. Members are required to wear shoes. Push-ups procedures: (a) Member will begin in leaning rest position on the deck so that body forms a straight line through the shoulders, back, buttocks, and legs. Weight is supported only with the toes and palm of the hands. Feet shall not be in contact with the bulkhead or other vertical support surface. (b) Arms are to be straight with palms flat on the deck, directly under the shoulders or slightly wider than shoulder width. (c) CFL/ACFL will announce the start as well as 15 second intervals until the 2 minutes have elapsed. (d) Member shall lower entire body until arms bend to at least 90 degrees while keeping shoulders, back, buttocks, and legs aligned and parallel to the deck. (e) Member pushes entire body upward and returns to starting position ensuring arms are fully extended, without locking elbows. (f) Member may rest only in up position maintaining a straight line with shoulders, back, buttocks, and legs. (g) Push-ups are repeated correctly as many times as possible in 2 minutes. CFL or ACFL must monitor members for correct form and count only the number of correctly performed push-ups. Push-ups performed incorrectly shall not be counted. Results for an event that ended in less than 2 minutes shall be number of push-ups properly performed at time of termination. Push-up event is ended when the member: 1. Touches deck with any part of body except hands and feet.

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2. Raises one hand or foot off the deck. 3. Fails to maintain proper body alignment (i.e., shoulders, back, buttocks, and legs in a straight line with head and heels). (3) 1.5-mile Run and/or Walk Event consists of running or walking 1.5 miles as quickly as possible. Any combination of running or walking is allowed to complete the event. Event Procedures: (a) Conducted on a flat and solid surface track or outdoor course. (b) Member will stand at start line. (c) Timer will signal start and call out time intervals until completion of test. (d) Time is recorded with stopwatch to nearest second. (e) 1.5 Mile Run and/or Walk Event is ended when:

1. The member completes the 1.5 mile. CFL will record the time. 2. Takes a short cut or does not complete the entire 1.5 mile course. If not complete (other than for injury), the cardio portion of the PRT will be scored a 59:59 in PRIMS and scored a “fail.” The member will not be eligible for a retake under the Bad Day policy. (4) Alternative Cardio Options The 1.5 mile run remains the Navy standard for evaluating cardio-respiratory endurance. However, members can participate in the 12-minute elliptical trainer or stationary bike test at the CO’s discretion. COs should consider equipment availability and the additional time required to administer the PRT using these options prior to authorizing their use. Members medically waived from the 1.5 mile run cannot be required to test via the elliptical and stationary bike. Only PFA approved elliptical trainers and stationary bikes are authorized for official PRT testing. Access the Physical Readiness Program website for detail listing of approved machines. (5) Grading the PRT

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PRT is passed when members achieve “Satisfactory” performance standard or better for: a. Curl-ups, push-ups, and one cardio-respiratory event (run and/or walk or swim); b. Any two PRT events when the third is medically waived; c. Regardless of the level of performance on other events, the PRT is failed when the member does not achieve “Satisfactory” performance standard or better for any PRT event, unless event is medically waived; d. If a member attempts and fails to complete a cardio-respiratory event, it is considered a PRT failure.

Figure 7: PRT Scores for Males

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Figure 8: PRT Scores for Females

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4. IPA ORDERS (IDT). a. Background. (1) IDT periods (drills) are conducted to provide operational support and to enhance the members' readiness for mobilization. IDT periods are performed without pay for members of the SSRG or VTU and with or without pay for members of the SELRES. (2) SSRG members utilize Individual Participation Authority (IPA) IDT periods to complete PHA and/or PFA requests, in addition to other administrative requirements to maintain mobilization readiness. Operational support to RC units on IDT is acceptable for members who are already in a mobilization ready status and encouraged for those seeking to learn more about the SELRES. (3) IDT orders are not populated via NROWS, instead they are routed to the Program Office via email (details below in Policy section). (4) IDT may be performed prior to or after ADT/AT/IRRM, but not concurrently. Orders requests for IDT should annotate if they are to take place prior to or after any other duty period. b. Policy (1) Officers must be in good standing and fully compliant to be eligible to voluntarily participate with Selected Reserve units. (2) Officers must have completed a Periodic Health Assessment (PHA) and a Physical Fitness Assessment (PFA) within the last year in order to be eligible to voluntarily participate with Selected Reserve units. (3) IDT drills will not be conducted in designated imminent danger areas. This applies to members living OCONUS. (4) IDT period duration: No more than two IDT periods may be performed in one day. The minimum duration of a single non-pay drill by a member in a non-pay status is three hours. If two non-pay IDT periods are performed in the same day, the minimum drill time is four hours each. The maximum duration of an IDT period is 24 hours. Time allotted for meals cannot be credited towards the required length of IDT periods, but the meal period must be included as part of the drill period. For example, the morning IDT period commences at 0730 and expires at 1230. The afternoon IDT period commences at 1230 and expires at 1630. A 1-hour meal period was included during the morning IDT period. Hence, two 4-hour IDT periods were performed. (5) IDT period credit: All members reporting for their IDT period at the scheduled time and place will be mustered for the purposes of drill accounting and establishing Uniform Code of Military

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Justice (UCMJ) authority. A member who is present for the prescribed IDT period will be authorized one retirement point credit for each satisfactory drill performed. If the Commanding Officer (CO) to whom the member reports for drill determines the member's performance during the IDT period is unsatisfactory, the member's IDT period may be declared unsatisfactory. (6) IDT scheduling: Officers will coordinate with the supporting Navy Reserve Activity (NRA) to establish in advance of the upcoming Fiscal Year (FY) drill schedule. If the unit has a drill weekend schedule, the officer and the NRA should make every effort to schedule drills for the individual during these weekends. Inactive Duty Participation Authorization (IPA) drills need to be scheduled and authorized in advance by the Strategic Sealift Officer Program Manager (SSOPM). Members are not authorized to perform IPA drills without an official muster form signed by the SSOPM. (7) IDT reschedule: Once drills are scheduled, they must be adjudicated or rescheduled. IDT periods may not be rescheduled after the fact. If a member cannot make a scheduled drill due to unforeseen circumstances, they are required to request that drill to be rescheduled in writing prior to the date of said drill period. Failure to do so will result in the drill being adjudicated as unexcused. (8) Unexcused drills: Drills that are determined to be unexcused by the SSO Program Office will be adjudicated as such. A trend of unexcused drills will be considered abuse of the IPA program and will lead to disapproval of future IPA requests. (9) Completed muster forms shall be forwarded to the SSOPM by close of business on the third day after the drills were performed. Failure to provide the SSOPM with a completed muster form will be considered as unexecuted and will be processed accordingly. 5. IRRM (MUSTER) ORDERS. a. Background. (1) Muster duty involves reporting to a military installation for up to two hours of service, during which time the member’s physical condition, dependency status, military qualifications, civilian occupational skills, availability for service, and other information are updated and other administrative requirements, such as the PHA and/or PFA, are completed. (2) Members of the traditional IRR do not participate in a physical muster, due to financial constraints and reporting requirements put forth by PERS-93, who is the administrative chain of command to the Navy IRR. Instead, they are directed to an annual screening questionnaire on NKO and required to maintain minimal standards per BUPERSINST 1001.39F. This is not an SSRG requirement.

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(3) Since the traditional IRR do not muster and are not required to maintain an active PHA and PFA, they are not eligible for ADT or additional orders as long as they are in a non-mobilization ready status. Our Program, by nature of the requirement for all members to participate on ADT each fiscal year, is required to maintain its mobilization readiness and subsequently, PERS-93 has provided, via Navy Total Force, funding to execute IRRM (muster) orders for SSRG members only. (4) As part of the 2011 reorganization of the SSOP, four MSC units were tasked to administer the muster program for the SSRG. These Strategic Sealift Units, and their three detachments each, are geographically disposed and each member of the SSRG is assigned to one. While not in the administrative or operational chain of command of the SSRG, SSU and SSDs are integral parts of the SSOP and each SSRG member should take advantage of their mentorship, guidance and support. Points of contact for the SSU and SSDs can be found on the SSO Webpage and the SSOP Plan of the Month (POM) b. Action. (1) Each member of the SSRG may muster for pay once per calendar year. A muster is announced by an SSU/SSD in advance of the muster via email and other social media, with SSRG members signing up for then subsequently requesting orders in NROWS (see NROWS instructions below). (2) All members, regardless of pay-grade, will be paid a stipend for their satisfactory participation in a muster. A muster is for pay, but NO RETIREMENT POINTS ARE AWARDED. BUPERSINST 1001.39F provides more guidance on the Muster for the IRR. (3) Orders should be routed and approved prior to attending a muster. CAC problems or other issues preventing NROWS access should be addressed to the Program Office with assistance.

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Figure 9: CAC "Issues" Processes

(4) During a muster, SSRG members are expected to complete a PHA (if not current) and attend GMT, basic SSRG presentation and, depending on levels of experience, mentor or be mentored by other SSOs. Each muster is a unique entity and additional presentations may take place from muster to muster. (5) In order to increase readiness of and to better inform the SSRG, members are instructed to attend a SSD led muster annually. Each SSD is required to hold musters throughout the year to meet their requirement. SSOs may attend muster with any SSD. Musters will be announced via GovDelivery, posted on the POM and via Facebook or direct email from the SSU. c. Muster Procedures (1) Minimum topics on the muster agenda will include: (a) PHA completion (b) BCA completion

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(c) CAC validation (d) Registration for CNRFC websites (if needed) (e) NSIPS - to include Civilian Employer Information (CEI) completion (f) Navy Reserve career opportunities for SSOs (g) ADT opportunities and career progression information (h) Update from OIC/AOIC on matters pertinent to SSO community ie: career path, administrative requirements, training requirements, retirement point capture process, etc (i) PRT opportunities (j) AC/RC recruiters will be contacted by the OIC/AOIC prior to each muster and given the opportunity to make a presentation 6. ADT. a. ADT Selection. Active Duty Training is intended to enhance or refresh existing skills that support military operations or future mobilizations. ADT is authorized for IRR members to allow full-time attendance at organized and specialized skill, professional development, refresher, and proficiency training. Emphasis is placed on those skills most likely to be needed during the first 30 days after mobilization. (1) ADT for SSRG members combined mobilization training with operational support to dozens of commands around the globe. Chapter three of this document discussed ADT options, respective to career paths and guidance, this section provides the “how to” and guidelines on orders submission. (2) All ADT is arranged between the member and the perspective gaining command. SSRG members are not pushed to commands; rather, a by-direction signal is leveraged for SSRG ADT participation. Without a willing AC gaining command, ADT would not occur for SSRG members. (3) Based on a member’s career goals, skill sets and personal preferences, a perspective ADT location should be contacted about availability. As a courtesy, a resume should accompany all ADT requests. In some cases, additional information is needed by a perspective gaining command to determine best fit, all SSRG members are directed to comply with those requests. If there is a question about documentation requests, please contact the Program Office. (4) ADT requests must be routed to the Program Office via NROWS (directions below) at least 30 days prior to the orders start date. If the orders start date is less than 30 days out, the member

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must contact the Program Office for permission. In most cases, short lead time requests will be disapproved. (5) To qualify for ADT, all SSRG members must have a valid PHA and PFA as well as meeting any/all administrative requirements from the Program Office delineated by instruction. Orders which are held up or disapproved will be done with corresponding communication to the member with an explanation. (6) All ADT requests should be routed to the Program Office prior to April 1. Orders routed after March 31 will not be approved until all orders route prior to April 1 are adjudicated. If funds are not available for ADT after March 31, those orders will be disapproved and no waiver will be provided. (7) ADT requests may be submitted when the funding is available. Funding is always restricted to a particular fiscal year, thus FY ’14 funds cannot pay for FY ’13 or FY ’15 orders but only FY ’14 orders. (8) SSOP ADT can only be accessed by members of the SSRG. SELRES or VTU SSOs must find/use alternative funding and are encouraged to contact their unit OSO or NOSC CO for assistance. (9) All travel will be coordinated by the SSOP Office, not the member. The member is responsible for making lodging reservations. Each member MUST read their orders to understand what entitlements they have and should contact the Program Office with questions.

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Figure 10: NROWS / DTS Orders Process

7. NROWS PROCEDURES. a. The procedures to follow have been tailored for use by SSRG members for ADT. NROWS is also used to generate IRRM orders for SSRG members and AT/IDTT for SELRES. To access NROWS from the Navy Reserve Website (NRWS) go to https://private.navyreserve.navy.mil/Pages/default.aspx and in the center of the page click on Applications and then select NROWS. Click OK to enter the US Government Information System (USG IS) for NROWS. Access to NROWS can be done directly by going to: https://nrows.sscno.nmci.navy.mil/nrows (1) CREATING AN APPLICATION To create a new application in NROWS, select “Sailor” from the pull down menu on the left side margin then “Create Application” underneath it. You are now at the overview page where all seven steps are listed. Click on Personnel and Contact Information or from the pull down menu at the top middle of the screen select 1. Personnel Info. (2) STEP 1 (Personnel and contact information)

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(a) Check if the address, phone number and email address is correct. If not, click NO and make the appropriate changes. NOTE: It is imperative that addresses and email are accurate because it is the address which will determine your starting point (closest airport) and mileage as well as which email is notified if complications occur in the order processing. The address CANNOT be changed to reflect anything OTHER THAN a member’s Home of Record (HOR). If travel will commence from a location other than your HOR, contact the Program Office for guidance. (a) Verify Permanent Mailing Address (PMA); if ok, click NO (b) How does the Sailor wish to receive the orders? WEB (c) Does Sailor wish to supply an alternate delivery address and phone number for paper airline tickets? Answer NO. This MUST be answered to go on. NOTE: The correct home, email address and a contact phone number must be filled out properly. Failure to do this will result in ADT application disapproval. To change email address, click on the Utilities menu at the top of the page. Go to My Account. In order to update your PMA you must update NSIPS. Updating your info in NROWS DOES NOT UPDATE YOUR MAILING ADDRESS. (d) When finished click save button and then next button on the bottom of the page. (3) STEP #2 (Duty period information) (a) Type of duty requested: Active Duty Training NOTE: All SSRG orders will be ADT, never AT. (b) Duty sub type: MOB Training NOTE: All SSOP funded orders will be MOB-Training. If a set of orders is funded by another organization that organization will provide to the member the proper order type and funding line. If you have a question about the order type or funding line you can contact the Program Office. (c) These orders are: Reporting (d) Billet control number (BCN): Enter Billet Control Number provided by Gaining Command. NOTE: Not all orders will have a BCN, however, if not provided, the gaining command will be queried to ensure proper billet and member selection. If a BCN is provided, a corresponding tracker is provided

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to the Program Office. If the member is slated into a billet with the BCN in the orders then no additional query is made. (e) Email Notification Address: Input your e-mail you wish to receive your itinerary and approval. After your email put “;” and add gaining command to keep them informed. (f) Operational Support Reporting: Left Click on Lookup and from the drop down menu on the right choose the following unless otherwise instructed by the gaining command: 1. Operations / Exercises / Events: OPERATIONAL TRAINING SUPPORT FOR GAINING COMMAND 2. Mission Priority: E3 – INDIVIDUAL TRAINING TO INCREASE UNIT READINESS 3. XCOM Pillar/Command Supported: EXCOM- CNRFC 4. Enterprise Supported: MANPOWER, PERSONNEL, EDUCATION, AND TRAINING 5. Purpose Category: OPERATIONAL SUPPORT 6. Requirement Status: NOT APPLICABLE NOTE: When all boxes have been selected press the select button. They will automatically fill in. This information is used for accounting and data analysis. Accurate selection will provide valuable information to the Program Office and the Navy for future fund allocation. (g) Is a Security Clearance required: VERY IMPORTANT if command requires you to have any kind of clearance select YES (h) Type of Clearance Required: Secret (i) Justification for clearance: The command requires a security clearance. NOTE: There are no SSRG requirements requiring a TS clearance, and the Program Office is not in a position to fund a TS clearance review. Please refer to the security clearance section of this guidebook for more information regarding clearance renewal. Ask the gaining command if there is any other specific language required in the justification. This language will prompt the Program Office NROWS Orders Reviewer to send the above information to PERS-534 for approval.

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When finished, click save button and then next button on the bottom of the page. (4) STEP #3 (Duty locations and travel): (a) Travel Start Date: This is the date you will commence travel to your ADT site. Use the calendar icon to fill in date. NOTE: The Joint Federal Travel Regulations (JFTR) authorizes 1 day of travel for members residing more than 50 miles from your ADT site, 0 days if you live less than 50 miles and 2 days if you are traveling OCONUS. The Program Office will adjust the travel dates if a request does not conform to the JFTR or is an additional travel day OCONUS is not required. (b) Initial Report Date and Time: This is the first date you will actually be reporting for duty at the AT site; 0730 a.m. is generally the appropriate time. Use the calendar icon to fill in date.

(c) End Date for this Location: This is the last day you will actually be performing duty (do not allow any time for travel). Use the calendar icon to fill in date. NOTE: No travel days are authorized at the conclusion of an ADT. The last day of orders is the day the member detaches from the gaining command a travels to their HOR. In some rare circumstances, an additional day is required due to the complex and/or length of travel. If you are in doubt, contact the Program Office. The Program Office will review and adjust all travel and orders based on availability as the DTS NDEA. (d) UIC: Choose “Look Up”, Type in the Navy UIC for the command you're going to or search for command by state. Once found click on the UIC and the address should automatically fill in. Ask the gaining command what the UIC is. NOTE: Non-DOD entities will not have a UIC. This is OK as long as you know the information required. MARAD does not have a UIC. (e) Unit Name: Type the short title unit name (if not already filled out) of the ADT site.

(f) Street Address: Enter the street address of the ADT site (if not already filled out).

(g) City: Enter the city of the ADT site (if not already filled out).

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(h) State: Enter the state the ADT site is located in (if not already filled out).

(i) Country: Select country of the ADT site (if not already filled out).

(j) Zip: Enter the zip code the ADT site is located in (if not already filled out). NOTE: The duty location is VERY important. Travel and entitlements are directed based on the location. Duty location must match Per Diem location (k) For Duty With: Specific assignment, class or duty within the requested ADT command

(l) Point of contact information: 1. Point of Contact: Enter POC Name 2. Phone: Enter POC Phone Number 3. Fax: Enter POC Fax Number 4. Email: Enter POC Email Address (m) ITEMPO INFORMATION 1. Is this the Sailor’s Permanent Training Site: Answer NO 2. Is this within 100 miles or 3 hours driving time of Sailor’s permanent civilian Residence? 3. This answer is depending on distance from Home Address to gaining command. 4. ITEMPO Category: Individual Training 5. ITEMPO Purpose: Unknown (n) For Duty Afloat: Answer this question YES only if your ADT is sea duty (i.e. Assigned to a Duty Oiler) and will be living aboard the ship. NOTE: If a member is billeted to a ship and will be staying aboard, per diem and entitlements will be adjusted accordingly. (o) Per Diem & Travel Information

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1. Is this within the corporate city limits of Sailor’s residence? Answer as they apply to gaining command (usually answer is NO) 2. Is this within commuting distance from Sailor’s residence? Answer as they apply to gaining command (usually answer is NO) 3. Does Sailor wish to commute vice billeting? Answer as they apply to gaining command (usually answer is NO) 4. Field Duty Dates: (question appears if answered NO to previous question) Answer as they apply to gaining command, Generally LEAVE BLANK 5. When finished, click save button and then next button on the bottom of the page. (p) Travel Options Mode of Transportation: Pick Appropriate Mode NOTE: If you live within 50 miles of the ADT site you will travel to and you’re your home each day. Per Diem, hotel and rental car reimbursement IS NOT AUTHORIZED. NOTE: If you choose Personal Car the section will automatically fill in. If you live between 50 and 399 miles of the ADT site, and will take your own car. Reimbursement for 1 day of travel to the ADT site IS AUTHORIZED. Reimbursement for rental car IS NOT AUTHORIZED if POV is authorized on your orders. REMEMBER that when using POV mode of transportation, the Navy WILL NOT reimburse you for damages or malfunctions to your own car. (q) If you choose Commercial Airline

1. Click calendar icon to input initial travel date. 2. Left click on Lookup. 3. Click on Select Airport drop down menus for departure and arrival airports. 4. Click Select. 5. When you select this mode, the screen will also prompt you for your requested flight times, departure and arrival airports and rental car selection.

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NOTE: Also, any flight (unless you are already on Navy duty) other than from your home of residence will be denied and is out of regulation from the JTFR. (r) Departure Airport Justification: Most advantageous to Government

(s) Arrival Airport Justification: Most advantageous to Government When finished, click save button and then next button on the bottom of the page. (t) Fill out Per Diem at this Location. Left click on Lookup select appropriate state and city for gaining command click on "Select." NOTE: Per Diem location must match duty location (u) Rental car information: Select if rental car is authorized

(v) Rental car class: COMPACT (always)

(w) Quarters and messing: Select Quarters Available /Gateway Inn and Suites

(x) Messing: Proportional Meal Rate/ Available and Directed as applicable

When finished, click save button and then next

button on the bottom of the page.

(y) Do you wish to add another location? Select NO. NOTE: In a rare instance, multiple locations might be required. If this is the case, the Gaining Command will work with the Program Office to properly annotate this in the orders. If you feel this is the case for your orders, contact the Program Office for more information. (z) Travel for last leg: Fill out Mode of Transportation (Personal Car or Commercial Airline) and departure date no earlier and no later than the day that you complete your ADT. To fill out the departure travel, follow travel options steps from above. When finished, click save button and then next button on the bottom of the page. (5) Step #4 (Tour and pay entitlements)

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(a) Choose the appropriate Government Travel Charge Card (GTCC) justification: Left click on Lookup, Select: IRR DOES NOT REQUIRE A GOVERNMENT CREDIT CARD PER CMC LTR 5000 RFL-F4 OF 29 MAR 01. (b) Confirm Member Page 2 has been verified by checking box Click YES if you have verified your Civilian Employer Info (CEI), dependency data, and personal contact info on NSIPS. If not, go to NSIPS and verify your information before routing your orders. NOTE: Even if “yes” is selected, pay and benefits will not be paid if it actually has NOT been verified in NSIPS. (c) IF ELIGIBLE would the member prefer to receive Lump Sum Leave for leave days accrued for the order? Click Yes/No as applies. NOTE: Leave will accrue if ADT orders exceed 29 days. Also, leave may be sold back to the Government; however, there is a career cap on the total days which might be sold (30). (d) Will there be any conference fees associated with this set of orders? Answer NO

(e) Enter passport number in applicable passport field. In most cases it will be in the Tourist Passport field. This information is required for all members traveling to anywhere OCONUS. NOTE: Regardless of SOFA agreements, the Program Office requires a valid passport to approve OCONUS travel orders. NOTE: The use of an Official Passport is not authorized for SSRG orders and the Program Office will not approve or authorize an Official Passport. (f) Answer the following nine yes/no questions as it applies, in most cases you will answer NO to all. However, Anti-Terrorism/Force Protection is an annual requirement and is available on NKO. This must be selected YES. (g) Select any entitlements that are authorized for the Reservist for this period of duty: Entitlements: Leave blank, if you are entitled to any, an ADT coordinator will note it. When finished, click save button and then next button on the bottom of the page. (6) Step #5 (Paragraphs) Enter nothing on this page. Click the next button on the bottom. (7) Step #6 (Funding Information) (a) Were manual orders generated? Answer Appropriately

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(b) If yes (rare): Enter the Travel Order Number (TON), if manual orders were generated

(c) Select Fiscal Year

(d) Will travel and/or per diem be paid with 'Other Appropriation'? Answer NO

(e) Command: MERCHANT MARINE (MOBTNG) ADT-MOB (CMM)

(f) Funding Source: 20##00072MCMM – MERCHANT MARINE (MOBTNG) ADT-M ADT-MOB | MERCHANT MARINE PROGRAM OFFICE, CRNFC N14 When finished, click save button and then next button on the bottom of the page. (8) Step # 7 (Justification) (a) NAME OF SUPPORTING COMMAND, NAME OF COURSE, AND NAME OF CLASS: Example: Supporting MSCPAC, BST course at MSC Training Center West and USNS BOB HOPE (T-AKR 300)

(b) Do you anticipate this order being a back to back order? Answer NO

(c) Is this a routine AT/ADT/IDTT set of NROWS orders? Answer appropriately

(d) For this request, travel authorizations within DTS will be filled out by: NDEA (e)!!!!!LAST AND MOST IMPORTANT STEP!!!!! Click "Save and Route" (f) On the next screen select "Route Application Forward" (9) GOOD TO KNOW INFO (a) CNRFC N14 will review your NROWS application. They will change order dates or locations if known; however, they will disapprove the request if an error cannot be adjusted or if there are other reasons (annotated on the disapproval) to do so. (b) Disapproved requests will be returned to your "In-Box" with a clear reason why they were not able to approve your request (i.e. Page 2 not verified, AT/FP not complete, PHA not complete, etc).

(c) Once the reason for disapproval has been eliminated, you may resubmit the request without having to go back and re-enter all the information in again.

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(d) Once you submit your order request, a "DRAFT" copy can be printed. This is NOT your approved order, but it is a good way to provide employers notice of your order time frame.

(e) Once the "Fund Approval" approves your application, the order will then become available to print as an "Original".

CHECK THE PROGRESS OF YOUR ORDERS FREQUENTLY once you submit your request. If you routed your application for ADT less than 30 days from the start date call the SSO Program office. Short fused request will typically not be approved. 8. TRAVEL CLAIMS: DTS. The Defense Travel System (DTS) uses vouchers from authorizations (vouchers) to record the actual expenses that a traveler incurred during a trip. In order for DTS to reconcile estimated expenses with actuals, a traveler submits a voucher. The voucher is prepopulated with data that was entered on the authorization; therefore, the traveler must have an approved authorization in DTS before creating a voucher. A traveler can add to and update this data. The following is a detailed explanation of how to complete a voucher on DTS and provide guidance for changing the voucher, if any part of the trip (e.g., dates, travel, or lodging) differs from the authorization. a. Log In to DTS. To create a voucher in DTS, access the DTS Home page by entering URL www.defensetravel.osd.mil and follow the below instructions to log in to DTS: (1) Select the green LOGIN TO DTS button located near the center of the DTS Home page. The DoD Privacy and Ethics Policy statement displays. (2) Select Accept. (Selecting Decline will return to the DTS Home page.) The Choose Signing Certificate screen opens if more than one certificate is available. (3) Complete the correct certificate and select OK. Note: Based on middleware and local network security policy, login and signing procedures may vary. b. Create a Voucher. Once logged in to DTS, the User Welcome screen opens. Follow the below steps to create a new voucher: (1) Mouse over Official Travel on the menu bar. (2) Select Vouchers from the drop-down list. The Vouchers screen opens. All existing vouchers display on this screen. The

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column headers may be selected to sort the authorizations by document name, departure date, status, or Travel Authorization Number (TA Number). The appropriate link may also be selected to view, edit, print, remove, or amend a voucher. Use the View Authorizations/Orders, View Local Vouchers, and View Group Authorizations buttons to open the list of documents of that type. The purpose of each link is explained below: 1. Edit. Select to edit information in an existing voucher. This link changes to view/edit after the voucher has been signed. After selecting view/edit, remove the checkmark from the VIEW-ONLY box to allow changes to be made. If the box is cleared, DTS will prompt the user for a digital signature. Once a voucher has been approved, the link displays as view and the amend link (see below) must be used to make changes to the voucher. 2. Print. Select to print an overview of the itinerary, including per diem rates and entitlements. The voucher displays on a new screen, from which it can be printed. 3. Remove. Select to delete a document that is in the status of CREATED. This link is no longer available after the voucher has been signed. Amend. Select to make changes to an APPROVED voucher. This link will only display after the AO has stamped the voucher APPROVED. DTS creates a new document that must be signed and routed through the entire routing list. (3) Select Create New Voucher from Authorization/Order. The Voucher from Authorization/Order screen opens. It lists the authorizations from which vouchers can be created. Select the column headers to sort the authorizations. (4) Select Create next to the authorization from which to create a voucher. The Trip Overview screen opens. The itinerary appears on the right side of the screen in the Trip Summary box. The itinerary displays the information that was entered in the authorization. (5) Return To List. A Return to List button displays in the top left corner of each screen. This closes the current document and returns to the traveler's document list. c. Update Itinerary. If the dates or location have changed during the travel, the itinerary can be updated when creating the voucher. The following sections describe how to change the dates and locations. (1) Change the Dates of a Trip. To change the date(s) of a trip, begin in the Trip Summary box on the right side of the Trip Overview screen. Follow the below steps to change the date(s) on an itinerary:

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(a) Select Edit for the Overall Starting Point or Overall Ending Point, depending on the date that changed. The Trip Overview box on the left side of the screen displays a Start Date field and an End Date field. Each field has a pop-up calendar from which to select the correct travel date. (b) Complete the Start Date field or the End Date field (as needed) with the correct date(s) or select the calendar icon to select the date(s). (c) Select Proceed to Per Diem Locations at the bottom of the screen. A pop-up message displays to remind the traveler that the per diem entitlements will be updated for the document. (d) Select OK. The Per Diem Locations screen opens. The itinerary displays in the Trip Summary box on the right side of the screen. (e) Select Edit for Location 1 in the Trip Summary box. The Edit a TDY/TAD Location screen opens. (f) Complete the Arriving On or Departing On field(s) in the Per Diem Locations box. The calendar icon may be selected to choose the date. (g) Select Save Changes. A pop-up message displays to remind the traveler that the per diem entitlements will be updated for the document. (h) Select OK. The Per Diem Locations screen refreshes with the new date(s). (i) Review the Trip Summary box to confirm that the change has been made to the trip date(s). In order to have a valid voucher in DTS, a per diem location must be selected. (2) Update a Location. To add or change a location, begin in the Per Diem Locations box on the left side of the Per Diem Locations screen; the below information explains how to update the location: (a) Click Here to Add a Destination in Between. Use to add a new location to which travel occurred before the traveler arrived at Location 1. (b) Remove. Use to remove the location from the itinerary. (c) Location, State/Country – Location, ZIP Code, and County Lookup. Use to add another TDY location to which the traveler will travel after traveling to Location 1.

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(3) Add a Location. Beginning in the Trip Summary on the left side of the screen, follow the below steps to add a location to an itinerary: (a) Select Edit in the Overall Ending Point box. The Trip Overview screen opens. (b) Select the calendar icon to change the End Date. (c) Select Proceed to Per Diem Locations. A pop-up message displays with a reminder that the per diem entitlements will be updated for the document. (d) Select OK. (e) Select Click Here to add a location at which the traveler arrived before the location in the authorization. Or, select one of the ‘search by’ buttons to add a new location as Location 2. (f) Enter the Arriving On date. (g) Select Save This Location. A pop-up message displays to remind the traveler that the per diem entitlements will be updated for the document. (h) Select OK. (4) Change or Remove a Location. If the TDY changes to a different location, the location that was populated into the voucher from the authorization must be removed and the actual TDY location must be added. Beginning on the left side of the Per Diem Locations screen, follow the below steps to change a location: (a) Select Remove next to the arrival date. A message displays, asking for confirmation to delete this location. (b) Select OK. A message displays stating that the per diem entitlements for this trip have been updated. (c) Select OK. The screen no longer displays the removed location. (d) Select one of the Search by: buttons to add a new location. (e) Select Save This Location. A pop-up message displays to remind the traveler that the per diem entitlements will be updated for the document. (f) Select OK.

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d. Travel. The Travel module of DTS is a tool that allows a traveler to update certain travel costs on a voucher. It is not used to make reservations; its purpose is to update some of the costs for reserved travel. The ticket type cannot be changed using this process. When Travel is selected from the navigation bar, the Air Travel screen opens by default. The right side of the screen is the Trip Summary. The Trip Summary displays the itinerary and the links used to edit the voucher on all the screens in the Travel feature. (1) Update Air Travel. Follow the below steps to update air travel: (a) Select Travel from the navigation bar. The Air Travel screen opens by default. The Trip Summary box is located on the right side of the screen. It displays the itinerary for the entire trip and the links that enable the traveler to edit the voucher. (b) Choose Edit next to the flight for which the information will be changed, or choose Remove to delete a flight. (c) Select Change Ticket Data. The Other Trans. screen opens. The left side of this screen displays editable fields in which to enter the correct flight information. (d) Update the fields with the correct information. (e) Select Save. (2) Update Lodging. If the lodging used on the trip differs from the lodging that was approved on the authorization, the traveler must adjust the voucher accordingly. Lodging updates will be entered on the Per Diem Entitlements screen. Changes can be made that apply to one day or to a range of days. Do not add hotel sales taxes or room taxes in the Lodging section for continental United States (CONUS) locations. These should be entered in the Expenses section. Follow the below steps to change the dates for lodging: (a) Select Travel from the navigation bar. (b) Select Lodging from the subnavigation bar. The Lodging screen opens. The Trip Summary box is located on the right side of the screen. The itinerary displays for the trip and links are available to allow the traveler to edit the voucher. (c) Choose Edit next to the lodging for which the dates will be changed, or choose Remove to delete the lodging. The Lodging screen refreshes. If Edit was selected, the left side of the screen displays editable fields where the lodging dates can be updated. (d) Complete the Check-In and Check-Out fields to reflect the correct dates and times.

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(e) Select Update Actual Lodging Cost if the lodging costs require updating. The Per Diem Entitlements screen opens. (f) Select Edit for the date on which changes are necessary, or select Remove to delete the lodging entry. The Per Diem Entitlements screen displays fields where the traveler may enter changes to dates, per diem rates, duty conditions, meals, and other per diem entitlements. (g) Update the fields as necessary. (h) Select Save These Entitlements, or select Cancel These Entitlement Changes and Return, if no changes are necessary. (3) Update Rental Car. If it is necessary to change information about a rental car that was included in the authorization, use the Rental Car screen. If a rental car was booked outside of DTS and was not included in the authorization, use the Non-Mileage Expenses screen to enter the rental car costs. Follow the below steps if rental car information needs to be updated: (a) Select Travel from the navigation bar. (b) Select Rental Car from the subnavigation bar. The Rental Car screen opens. (c) Select Edit next to the car rental that requires changes, or select Remove to delete the car rental entry. The Rental Car screen refreshes. If Edit was selected, the left side of the screen displays editable fields in which to enter the correct rental car information. (d) Update the fields as necessary. (e) Select Save Selected Car. (4) Update Rail Travel. The below steps serve as a guide to updating rail travel: (a) Select Travel from the navigation bar. (b) Select Rail from the subnavigation bar. The Rail Travel screen opens. (c) Select Edit next to the rail travel that requires changes, or select Remove to delete the rail travel. The Other Trans. screen opens. (d) Update the fields as necessary. (e) Select Save.

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(5) Add Other Ticketed Transportation. Ticketed transportation arrangements, including air and rail, that were booked outside of DTS will need to be added to the voucher. Follow the below steps if new ticketed information need to be entered: (a) Select Travel from the navigation bar. (b) Select Other Trans. from the subnavigation bar. The Other Trans. screen opens (Figure 4-13). (c) Select the Type drop-down list and select the type of travel. The Description field populates automatically. (d) Complete the Ticket No. field. (e) Complete the Ticket Value field. (f) Complete the Ticket Cost field, if different from ticket value. (g) Complete the Departure Date field. (h) Complete the Issue Date field, if known. (i) Select Save. (j) Confirm the information in the Ticketed Transportation Saved box. The information updates and displays in the Trip Summary box. It can be edited or removed. e. Expenses. The Expenses module allows travelers to record mileage and non-mileage expenses, as well as edit per diem entitlements. Expenses that are not on the drop-down list must be entered manually or may be selected from a list of transactions made on the Government Travel Charge Card (GTCC). Mileage expenses include mileage rates for various modes of transportation. DTS calculates the Per Diem Entitlements based on the allowed amounts for the TDY location. (1) Update Non-Mileage Expenses. Follow the below steps to add and edit non-mileage expenses: (a) Select Expenses from the navigation bar. The Non-Mileage Expenses screen opens by default. This screen will only display as shown if no expenses were added to the authorization. Remove may be selected to delete an expense if it was not incurred, or Edit may be selected to change the expense amount or the date when the expense was incurred.

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(b) Select the Expense Type drop-down list arrow and select the type, or complete the field with the type of expense. (c) Enter the Cost of the expense. (d) Enter the Date of the expense. Use the calendar icon if necessary. (e) (Optional) Select view expense details/ currency calculator to view expense options or to convert a foreign currency into a U.S. dollar amount. Complete the Foreign Currency field with the amount of the foreign money spent in its units. For example, if 15 foreign units were spent on a taxi, enter 15. Complete the Exchange Rate field with the official exchange rate for the date on which the currency was spent. The official exchange rate is the foreign units per U.S. dollar amount, e.g., 0.74794. Click anywhere on the screen. The screen refreshes. The amount displayed in the Exchange Rate field shows that 1 Euro is equal to 1.33689839572 U.S. dollars. DTS multiplies the amount of foreign money by the rate to populate the Expense Cost field (f) Select Save Expenses. (g) Repeat steps 1 through 6 for all non-mileage expenses. (2) Edit an Expense. Follow the below steps to edit an expense: (a) Select Edit to the right of the expense in the Expenses Summary. (b) Make the necessary changes on the left side of the screen. (c) Select Save Expense. (3) Remove an Expense. Follow the below steps to remove an expense from the voucher: (a) Select Remove to the right of the expense in the Expenses Summary. (b) Select OK when the confirmation box opens. (4) Update Mileage Expenses. Follow the below steps to add or edit mileage expenses: (a) Select Expenses from the navigation bar. The Non-Mileage Expenses screen opens by default. (b) Select Mileage from the subnavigation bar. The Mileage Expenses screen opens.

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(c) Select the Expense Type drop-down list arrow and select the expense type to add. Note: When Pvt Auto-TDY/TAD or Pvt Motorcycle-TDY/TAD is selected, the DTOD link displays. Miles cannot be entered and use of DTOD is mandatory. (d) Complete the Date field with the date of the expense. (e) Complete the Miles field when selection is other than Pvt Auto-TDY/TAD or Pvt Motorcycle-TDY/TAD. (f) Select Save Expenses. (g) Repeat Steps 1 through 6 until all mileage expenses are updated. (5) Edit a Mileage Expense. Follow the below steps to edit a mileage expense: (a) Select Edit to the right of the expense in the Expenses Summary. (b) Make the necessary changes on the left side of the screen. (c) Select Save Expense. (6) Remove a Mileage Expense. Follow the below steps to remove a mileage expense from a voucher: (a) Select Remove to the right of the expense in the Expenses Summary. (a) Select OK when the confirmation box opens. (7) Defense Table of Official Distances (DTOD). The DTOD should be used when driving to a TDY location, driving to a Permanent Change of Station (PCS), or during other travel outside the duty area. It is not used for local travel or miscellaneous travel (personal travel on duty). After selecting an expense type on the Mileage Expenses screen, follow the below steps to use the DTOD: (a) Select DoD Table of Distances. (b) Check the OCONUS box in the Traveling From section if the traveler drove from an OCONUS location. (c) Complete the City field in the Traveling From section. (d) Complete the State/Country field, or select Lookup State and Country Codes if the state and country are unknown.

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(e) 5.Select Search. The DTOD screen refreshes. It displays the list of locations. (f) Choose Select next to the desired location in the Search Results column. (g) Complete the County field (optional). (h) Check the Oconus box in the Traveling To section if traveling to an OCONUS location. (i) Complete the City field in the Traveling To section. (j) Complete the State/Country field, or select Lookup State and Country Codes if the state and country are unknown. (k) Select Search. The DTOD screen refreshes and a list of locations displays. (l) Complete the County field (optional). (m) Select Calculate Mileage. (n) Select Save Total and Continue, or select CANCEL to return to the Mileage Expenses screen without saving. (8) Per Diem Entitlements. The Per Diem Entitlements screen displays the amount to be reimbursed to the traveler for every date and location of travel. The information on the screen results from the TDY destination entered on the Itinerary screen and the lodging selected in the Travel module. Follow the below steps to view the per diem entitlements for the voucher: (a) Select Expenses from the navigation bar. (b) Select Per Diem Entitlements from the subnavigation bar. The Per Diem Entitlement screen opens. The information displayed on the screen is filled automatically from the information entered in the trip itinerary. Lodging costs and other information (e. g. duty conditions and meals) entered on the authorization can be changed using this screen. Changes can be made for a specific date or for a date range. (c) Select Edit next to the date and location to be changed. (d) Select Reset next to any date(s) and location(s) that need to be reset to the original value(s). Note: The Edit All button allows the traveler to edit all of the dates at once. The Reset All button allows the traveler to reset all of the dates at once. Warning: Only use the Edit All function when Meals Available (for a military location) and other edits have not already been made. This

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feature resets any Meals Available that have been selected to Full Meals and clears all previous edits. The Per Diem Entitlements Detail screen displays editable fields where the traveler may update costs as necessary (Figure 4-25). (e) Enter the date in Values Apply Through field if changes are for multiple consecutive days. (f) Enter lodging cost in the Lodging field, if different than the lodging rate from the authorization. (g) Select view expense details / currency calculator to change the payment method or calculate the currency exchange rate. (h) Check the Duty Conditions boxes for any duty conditions that apply. (i) Select the correct meal code and meal(s) for this date or date range, if applicable. (j) Select the radio button under Other Per Diem Entitlements that describes the per diem entitlements for this date or date range. 1. Use the default choice, No Other Per Diem Entitlements, when no other options apply. 2. Select Leave if taking leave. Military personnel use Annual leave. Civilian employees may choose either Annual or Other. Civilian employees may enter the number of hours they wish to use. 3. Select Sick Leave - No Per Diem if a civilian employee has been granted sick leave, but per diem has not been authorized. 4. Select Sick Leave - Per Diem if a civilian employee has been granted sick leave, and per diem has been authorized. 5. Select Duty Day if a military member and the AO did not approve excess travel time as official (when trip is extended beyond official travel date). 6. Leave should not be charged because the return travel occurred on a duty day. No per diem reimbursement is allowed and the day is not charged as Leave. 7. Select Non-Duty Day if a civilian employee and the AO did not approve the excess travel time as official.

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8. Leave should not be charged because the return travel occurred on a non-duty day. No per diem reimbursement is allowed, and the day is not charged as Leave. 9. Select Authorized Delay for a date if the AO approved additional travel time because of an unavoidable delay. 10. Full reimbursement is allowed for per diem entitlements. 11. Select Actual Lodging if the traveler is to be reimbursed for spending more than the per diem rate on lodging. Note: Additional lodging costs must be authorized by the AO. The Actual Costs Limited field displays the maximum actual lodging amount the AO may authorize. 12. Select OCONUS Incidental Amount if the incidental rate will be limited to the minimum allowable OCONUS rate. 13. Select In Place for either the first or last day of travel if there are two back-to-back TDYs without returning to the permanent duty station. This will increase the M&IE amount to 100 percent for the selected day. (k) Select Save These Entitlements, or select Cancel These Entitlement Changes and Return to return to the Per Diem Entitlements screen without making changes. f. Substantiating Records. Substantiating Records are proof of expenses incurred on official travel. Travelers are required to store digital images of receipts. Travelers can load images of receipts and other supporting documents into DTS by either faxing, or scanning and uploading these documents. g. Update an Accounting Code. If no payment has been made on an LOA, the LOA may be changed. An LOA should never be removed or changed if any payment has been made. For example, if a non-ATM advance, scheduled partial payment (SPP), or voucher settlement has been paid using an LOA, the LOA that was used should not be removed or changed. If a change must be made, it must be done manually outside of DTS. (1) Follow the below steps to update the LOA on a voucher: (a) Select Accounting from the navigation bar. The Accounting Codes screen opens. (b) Select the Accounting Label, Shared LOA, or Cross Org LOA drop-down list arrow and select the accounting label. (c) Select Additional Options, if necessary or select Review/Sign on the navigation bar.

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(2) Update Multiple Accounting Codes. When using more than one accounting code on a voucher, the traveler must identify how to allocate the expenses to each. Beginning on the Accounting Codes screen, follow the below steps to add multiple accounting codes to one voucher: (a) Select the Accounting Label drop-down list arrow and select all accounting labels that apply. A pop-up window displays the following message: Please remember to allocate expenses to the LOA that was just added. (b) Select OK. The Accounting Codes Screen refreshes. The How to Allocate drop-down list appears. (c) Select the How To Allocate drop-down list arrow and select an allocation method. (d) Select Allocate Expenses. (e) Select the Accounting Code to use for each allocation. (f) Select Save Allocations. The Expense Summary displays a breakdown of the expenses applying to each LOA. h. Additional Options. The Additional Options module allows the traveler to view and edit additional entries in the voucher. (1) Profile. The Profile screen allows the traveler to update personal profile data using the links displayed near the top of each of the Profile screens. Non-DTS Entry Agents (NDEAs) are able to update profile data for travelers in the groups to which they have group access. Note: Travelers may view and edit their personal profile from their DTS User Welcome screen by selecting Traveler Setup > Update Personal Profile. Changes made using the Traveler Setup feature will not update existing documents. Personal Profile information is divided into five screens for review and update. Use the links on each screen to open the next. Note: EFT data on the My Account Information screen is mandatory. (a) My Profile screen. Use this screen to review and update: Name, Mailing and Residence Addresses, Phone Numbers, Emergency Contact. Note: The Dependents and PCS Info buttons are currently not used. (b) My Preferences. Use this screen to review and update the below information: Air Travel Preferences, Lodging Preferences, Rental Car Preferences, Passport Information, Miscellaneous, Rewards Programs (frequent flyer, rental car, and hotel accounts) (c) My Additional Information screen. Use this screen to review and update the below information: Title/Rank, Service/Agency,

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Unit, Organization, Routing List, Duty Station Address, Self AO Approval, Advance Authorized, Mandatory use of GTCC (GOVCC), Contact the DTA to update these fields. Note: DTAs cannot update Self AO Approval, Advance Authorized, and Mandatory use of GTCC (GOVCC) in their own profiles. (d) My Account Information screen. Use this screen to review and update the below information: Default Accounting Code Label, Credit Card Account Data, EFT Account Data (mandatory) (e) My TSA Information. Use this screen to review and update the below information: Last Name, First Name, Middle Name/No Middle Name, DOB, Gender, Redress Number, Known Traveler Number, (f) Follow the below steps to update personal profile data: 1. Select Additional Options from the navigation bar. The Profile screen opens by default. 2. Select the correct link for the screen to be updated. 3. Enter or update data. 4. (Optional) Check the Save changes to permanent traveler information box to save these changes for use in all future documents. Leave the box unchecked to apply the changes to the current document only. 5. Select Update Personal Information. Note: Electronic Funds Transfer (EFT) data on the My Account Information screen is mandatory. If the radio button is Yes with no EFT account data, the document cannot be signed, and the traveler will be returned to this screen. The No radio button is only an option if the traveler does not have access to an account at a financial institution that can receive EFT transmissions. i. Review/Sign. The below subsections guide the user through the Review/Sign process. (1) Preview Trip. The Preview Trip screen provides a general overview of the trip. Follow the below steps to edit the data on this screen: (a) Select Review/Sign from the navigation bar. (b) Complete the Reference field if necessary. This field is for the entry of data that allows administrators to track spending by audit case number, Budget Category Codes, legal case number, war fighting missions, and similar. (c) Review all data.

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(d) Select Edit next to any items that need to be changed. (e) Make appropriate changes. (f) Select Save and Proceed to Other Auths at the bottom of the screen. (2) Other Authorizations. The DTS Other Authorizations screen is used to display and print remarks on travel documents. If the traveler selects an item that may need an explanation to be considered for approval (e.g., leave in conjunction with TDY, rental car other than compact, and meals provided); DTS will automatically flag it as an Other Authorization. (3) Pre-Audit Trip. The Pre-Audit Trip screen displays the items, if any, that DTS has flagged in the document. DTS requires that certain items be justified. Examples of these items include expenses that exceed DoD or service thresholds, or have had the method of reimbursement default value changed. A flagged item does not stop a traveler from requesting certain expenses, or obtaining lodging that is not within the per diem rate. Comments must be entered for items that have a Justification to Approving Official text box. Other flagged items are merely advisory and require no action. An example of an advisory notice is an alert that the information in the traveler’s profile differs from that which is entered on the document. DTS automatically preaudits a voucher when the traveler attempts to sign it, but the traveler can preaudit a document any time during its creation. Comments must be entered for each item requiring justification before the authorization will be routed for approval. Follow the below steps to preaudit a voucher: (a) Select Review/Sign from the navigation bar. The Preview Trip screen opens by default. (b) Select Pre-Audit from the subnavigation bar. Note: The <Help> link above each flagged item opens to a fuller explanation of the selected flag. Note: The Help for this screen link (on the left-hand side of the screen below the Pre-Audit Trip title) opens a table of preaudit codes used in the Reason Flagged column and a description of why this item was flagged. Follow the below steps to justify the flagged items: 1. Complete Justification to the Approving Official field(s) with an explanation for the request. 2. Select Save and Proceed To Digital Signature at the bottom of the screen. (4) Digital Signature. The final step in a creating a voucher is to digitally sign the document. This begins the routing process. Follow the below steps to digitally sign a voucher:

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(a) Select Review/Sign from the navigation bar. The Preview Trip screen opens by default. (b) Select Digital Signature from the subnavigation bar. The Digital Signature screen opens. A message displays to inform the traveler that the document must be stamped SIGNED to initiate the new routing list. (c) Select OK. (d) Select the Submit this document as drop-down list arrow and choose SIGNED. (e) Complete the additional remarks field (optional). Note: If at any point in the document history the voucher failed a DTS audit, the reason for failure may be viewed by selecting the View Reasons for Audit Failures link. (f) Select Submit Completed Document. The Stamp Process screen opens. It confirms that all expenses claimed are honest and accurate. (g) Select Save and Continue. The Choose Signing Certificate screen opens if more than one certificate is available. (h) Choose the correct certificate and select OK. The document is now signed. The Vouchers screen opens, displaying the list of existing vouchers. Note: When the traveler signs a voucher containing an FMS LOA, a message displays notifying the traveler of a possible delay in reimbursement due to the use of FMS LOAs. 9. NSIPS. a. DEPENDANCY DATA. A step by step guide to verify / update dependency data in NSIPS (1) Open internet explorer and proceed to the Navy Standard Integrated Personnel System (NSIPS) site at https://nsips.nmci.navy.mil/ on a Common Access Card enabled computer. (2) When asked to choose a digital certificate ensure that you DO NOT select the EMAIL certificate. Click on the “Logon” button. (3) At the NSIPS welcome screen select Member Self Service, “I have read and consent”, and click on the “Logon” button again. (4) Once at the NSIPS menu select Employee Self Service / Electronic Service Record / View / Dependency Data.

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(5) Read through the information CAREFULLY. Pay particularly close attention to the beneficiary’s and to the person identified to receive gratuity pay. (6) If you are a single member and the information is correct then please return to the top of the page in the summary section and select “Yes” to update the Last Verification Date information. No other action is required. (7) If you are a married member or you notice that the beneficiary information is incorrect in the NSIPS Electronic Service Record please follow these steps to print and verify your Record of Emergency Data: (a) Return to the bottom of the current page and select “Print Form.” (b) At the message prompt select OK. (c) From the Menu along the left side of the screen select NSIPS Report Manager. (d) And from the Report Manager screen select “View”. If the Status reads processing, please wait one minute and press “Refresh” or F5. Continue this process until the status changes to Posted and the “View” button appears. (e) From the file list select the “PDF” link to see the Record of Emergency Data. (f) From the file menu press print. (8) Again, please read through the information CAREFULLY. Pay particularly close attention to the beneficiary’s and to the person identified to receive gratuity pay. (9) Make any pen and ink changes necessary and provide a copy of the corrections to the Program Office with corroborating documentation. (10) Please contact the Program Office with any questions or concerns regarding updating or verifying your dependency data in NSIPS. b. CEI. A step by step guide to verify / update dependency data in NSIPS (1) Log on to https://nsips.nmci.navy.mil/nsipsclo/jsp/index.jsp using your CAC. (2) Click on "update personal information"

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(3) Click on "Civilian Employer Information" (4) Update information as needed. Be sure to check the "verified" box and select the date on which you're updating. (5) Click the "Save" button at the bottom of the page. (6) As with all NSIPS related questions, feel free to contact the Program Office for assistance and clarification. 10. RESIGNATION / RETIREMENT.

Figure 11: Resignation / Retirement Process

a. Resignation (1) A commission is indefinite, unless you resign your commission or are discharged by board action. When commissioned, you incur an eight-year Military Service Obligation (MSO). Normally, you may not be discharged until after you have met that obligation. You are not automatically discharged when your MSO expires. (2) You must have completed your eight-year Military Service Obligation (MSO) before you are eligible to request resignation. You may request resignation by using the format (Resignation Request) available on the SSO Webpage or the PERS-9 webpage and submitting your signed request to PERS-911D, via regular mail. The mailing address is on the form. b. Retirement (1) You may request retirement by submitting your request to PERS-912 per the format and timeframes listed in Fiqure 20-4 of BUPERSINST 1001.39F. For members who are assigned under orders in a

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SELRES or VTU unit, the request must be endorsed by the unit commanding officer and the local Navy Reserve Activity. (2) OPNAVINST 1820.1 addresses this issue for all grades and ranks. For voluntary retirement requests, the time-in-grade requirement for Captains (O6) and Commanders (O5) is three years. A waiver may be requested to reduce the requirement to two years. A waiver request should be included with your request for transfer to the Retired Reserve. The time-in-grade requirement for lieutenant commanders (O4) and below is six months. (3) For involuntary requests (i.e., due to attrition provisions of law, age restrictions or certain physical disabilities), the time-in-grade requirement for all ranks is six months. Time-in-grade is any time spent in the Ready or Standby Reserve (Active), where the member remains a mobilization liability. Periods of misconduct, moral or professional, may be deducted from time satisfactorily served as determined by CHNAVPERS. (4) Reserve officers earning non-regular (Reserve) retirements have no minimum commissioned service time requirement. They may retire in their current grade as long as they've met the minimum time-in-grade requirements. Title 10 US Code, Section 6323, which requires a minimum of 10 years of commissioned time, is only applicable to members earning active duty retirements. (5) You may find out the status of your retirement request by contacting PERS-912 at 1-866-827-5672. (6) Normally, members can expect to be retired per their request. Some obvious reasons to deny a retirement include: (a) The member does not meet all of the requirements to retire. (b) The member is under mobilization orders, and the retirement request will necessarily be delayed until the orders are fulfilled. (c) The member has not completed time-in-grade requirements, and the processing is held in abeyance until resolved with the member. (d) There are legal, medical, or other reasons, which may delay processing. (7) Navy Reserve personnel must have completed a minimum of 20 years of qualifying service (earning a minimum of 50 points per anniversary year). Note: If otherwise eligible, members may remain in an active status until age 62. However, to receive retired pay at age 60 (or any time before age 62), members must request transfer to Retired Reserve Status and request to receive retired pay.

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(8) There is no longer a legal requirement that the last 6 years of qualifying service be served in a reserve component. However, there is a grandfathering clause in the law that requires members who attained 20 years of qualifying service before 26 April 2005 to serve their last six qualifying years in a Reserve Component. (9) Members must not be eligible for and receiving any other retired or retainer pay. (10) Members must not be excluded from retired pay per one of the exclusionary provisions of 10 USC Chapter 1223. (11) Member must submit an application before they can receive retired pay. Members will be sent reminders and paperwork to complete 6 to 9 months prior to their 60th birthday. (12) Two retirement systems are available for reservists based on the service entry date: Final Pay: Entered service on or before September 7, 1980; High-3: Entered service on or after September 8, 1980 (13) Retirement Calculations, for both Final Pay and High-3, these steps calculate the retirement pay: (a) Convert the points earned to the equivalent years of service, including fractions. Reserve points are converted by dividing the accumulated points by 360. (b) Multiply the equivalent years of service (up to a maximum of 30 years of service) by 2.5%, the retirement multiplier, to determine the retirement percentage. (c) Using the pay table in effect on the date that the member or former member reaches age 60, determine the basic pay based on the member’s grade and length of service. (d) Final Pay – Basic pay is based on the year of service the member begins to receive retired pay (e) High-3 – Basic pay is based on the average of the highest 36 months of pay prior to receiving retired pay (typically the average basic pay in effect from the member 57th birthday until his 60 birthday). (f) Note: Longevity continues to increase from pay entry base date until date of retired pay (g) Multiply the basic pay by the multiplier to get the monthly retirement pay. After receiving retired pay, future retirement pay is increased yearly by the Cost of Living Adjustment (COLA) to offset inflation.

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(14) EXAMPLE: (a) A reservist retired under the Final Pay system at age 47. At age 60, the member is eligible for a base pay of $4500 (assumed pay rate at age 60): Total points earned: 4400 4400 points ÷ 360 = 12.22 equivalent years 12.22 years x 2.5% multiplier = 30.56 retirement percentage 30.56 x $4,500 = $1375 monthly retirement pay (pre-tax) 11. SECURITY CLEARANCE. a. Consistent with the Interest of National Security and readiness of Naval Service, SSRG members are required to attain and maintain personnel security clearance eligibility of Secret or higher based on sensitivity of assignment or designation.

Figure 12: Security Clearance Process

b. Once eligibility is established, periodic reinvestigations are required to ensure an individual remains compliant with personnel security standards. The date of execution for all reinvestigations is

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determined by the closed date of individual’s last investigation. There are two scopes for reinvestigations: (1) Single Scope Background Investigation-Periodic Reinvestigation (SSBI-PR) is executed every five years to update requirements for Top Secret/SCI clearance eligibility. (2) National Agency Check with Local Agency Check and Credit Checks (NACLC) is executed every ten years to update requirements for Secret clearance eligibility. c. Most active duty training (ADT) opportunities for SSRG members call for a valid security clearance. The Operational Support Officer or SSRG Coordinator at the gaining commands will specify to the member and the Strategic Sealift Officer Program Manager if a particular ADT has a clearance requirement. Note: If a member does not possess the required security clearance eligibility, or if the security clearance eligibility becomes out of scope prior to the end of assignment, the individual is ineligible for an ADT at any location requiring a clearance, no exceptions. The Joint Personnel Adjudication System (JPAS) must reflect a valid security clearance eligibility to receive approval of the SSOP Office prior to issuance a set of orders requiring a clearance. d. Unfortunately, the renewal process is a semi-reactive one. Members of the Individual Ready Reserve, of which the SSRG is a part, are not authorized clearance renewals unless they are on orders. This places an additional burden on the members of the Program Office when approving the orders, because the Program Office cannot approve orders without a valid clearance if one is required. e. Members who need to start the renewal process of their security clearance need to be on or have just completed an approved ADT. For members whose security clearance eligibility has expired, there are a number of ADT locations to choose from. For junior officers (O-1 to O-4), this includes ADT opportunities with Maritime Administration (MARAD) and Military Sealift Command on board ship or attendance at the regional Lieutenant Mid-Level Courses. For senior officers (O-5 and O-6), this includes attendance at the Ensign Post Commissioning Indoctrination as a mentor or limited opportunities with MARAD. f. Once the member has executed their ADT, they must contact the Program Office to initiate the clearance renewal with the SSRG Security Manager. Please note the SSOP Office will not initiate a clearance renewal without valid approved orders, no exceptions. e. A member may apply for an ADT in the Navy Reserve Order Writing System (NROWS) without a clearance if their civilian employer has initiated a clearance renewal; however, if the member’s clearance has not been fully adjudicated 45 days prior to the orders start date, those orders will be disapproved, this is to provide sufficient lead

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time for the gaining command to find an acceptable replacement. There are no exceptions to this policy. f. If any member is unsure of when their clearance will expire, they are directed to contact the SSOP Office. Clearance renewal process varies depending on the complexity of the investigation. Do not wait until your clearance has expired to initiate the renewal, begin the process the year prior to expiration. 12. RECORDS MANAGEMENT.

a. Records Management and Policy: The Records Management Policy Branch (located in building #769 at the Navy Personnel Command, Naval Support Activity Mid-South, Millington, Tennessee) is responsible for policy and maintenance of the Navy’s Official Military Personnel File (OMPF). b. The OMPF: The OMPF includes documents stored in the Electronic Military Personnel Record System (EMPRS), and the Field Service Record Jackets maintained at the unit. The OMPF consist of documents that reflect a member’s fitness for service, performance of duties, and entitlements, which satisfy both statutory and corporate requirements, and affect or influence a member’s career and benefits. The documents include information about the accession, training, education, performance, discipline, decoration and awards, assignments, duties, casualty status, and separation/retirement of the Navy member. Compensation, physical condition, medical treatment, personal documents, and non-service related documents might be maintained as part of the OMPF record if deemed necessary and appropriate by the Navy. c. All OMPFs created after 1995 are digital image records. When a new accession file is received, a digital image OMPF is created using the member’s SSN. Documents are scanned into the digital record system EMPRS. Individual documents received afterwards will be scanned to EMPRS using the SSN on the document. After the system runs its record input cycle, documents are indexed to the record that matches the SSN. The paper document is then destroyed. A document that has been digitized is considered an original official document. d. Types of Records: There are several types of personnel records. The following is a summary of the different records: (1) The Enlisted Field Service Record (FSR) – Paper Document (2) The Permanent Personnel Record (known as the Official Military Personnel File (OMPF)) Officer and Enlisted – Image Document (3)The Electronic Service Record (ESR) - Online image record

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(4) Professional Records Online (Officer Data Card - ODC; Performance Summary Record - PSR) Officer and Enlisted – Online Data e. One misconception is that when one record is updated the others are updated automatically. This is not true. The member needs to review each record type for accuracy. Report any discrepancies to the appropriate Record Maintenance Agency. f. An official document submitted to NAVPERSCOM for filing in the OMPF becomes the property of Department of Navy (DON). Except for administrative or clerical errors, documents filed in the OMPF may not be removed or changed except by authorization of Secretary of Navy. g. If you find an error in your OMPF, you may request a correction to your service record. You should submit your request to NAVPERSCOM in accordance with MILPERSMAN 1070-210, or in accordance with the regulation governing original document. In general, the following types of corrections may be made, where appropriate: (1) Remove a document that was erroneously filed in your record, i.e., another member’s document filed in your record, or a document was filed in your record contrary to policy or regulation. If this document is in your OMPF, you may request this type of correction directly from NAVPERSCOM (PERS-313). (2) Remove a document found in your record that is not legible, and replace it with a clean readable copy of the document (submit the new document under a cover letter, to NAVPERSCOM (PERS-313)). (3) Correct an error on a document, when the correction is mandated by regulation (e.g. the regulation requires a specific word or code, such as a reenlistment code, but the clerk entered an erroneous code). (4) Correct an error on a document if it is readily apparent on the face of the document that a clerical error was made (e.g., evident a service member reenlisted for 6 years, but dates provided indicate only a 5 year reenlistment; reenlisted on 24 DEC 04 for 6 years (24 DEC 10) but contract indicates enlistment expires 24 DEC 09). This is restricted to changes that “do not” create a retroactive pay entitlement. h. A document may be amended or supplemented by correspondence forwarded via official channels. i. If the change requested is a material change or if change requested is not covered by the above paragraphs, the matter must be referred to the Board for Correction of Naval Records (BCNR) in accordance with MILPERSMAN 1000-150.

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j. If the matter in question involves a matter of opinion, judgment or the exercise of discretion, such as a performance evaluation, refer it to BCNR. k. The guidelines for submitting both Officer and Enlisted OMPF documents are contained in BUPERSINST 1070.27, and the NAVY MILITARY PERSONNEL MANUAL (articles in the 1070 series). Some of the most common documents that need to be forwarded to another office are: (1) Official Transcripts (that indicate a degree or college credits was earned): Submit only Official Transcripts in envelopes sealed by the university (diploma/certificates will not be accepted) to: Navy Personnel Command PERS-45E 5720 Integrity Drive Millington, TN 38055-4500 (2) Evaluation Reports, Fitness Reports (this includes any documents that pertain to them such as correction letters, extension letters; and statements) Must be sent to: Navy Personnel Command PERS-32 5720 Integrity Drive Millington, TN 38055-4500 (3) U.S. Military Decorations (Personal Awards like NAM, NCM, MSM) Must be sent to the SSO Program Office. l. When submitting documents to other offices or agencies you must ensure the below criteria is met. The other offices/agencies will only process your document(s) to update your online record and will forward the document(s) to PERS-313 for filing to the OMPF record. Once the document(s) is received by PERS-313 and they do not meet the below criteria the document(s) will not be filed to record: (1) The document is the “Original Signed” service record copy of the document if required by the regulation directing the documents filing in the OMPF, i.e. Original Record of Emergency Data, Original NAVPERS 1070/604 or 1070/613 from the Field Service Record. Do not send an original, only send a copy of the original. (2) The document is of actual size, no reduction or enlargement (3) If the document is a copy, such as an Award Citation; ensure it is of good quality with black lettering and white background, no fuzziness or light print (Do Not submit colored prints, colored prints do not scan well to the OMPF)

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(4) The document does not contain Privacy Act information on another service member (5) The document does not duplicate information already in the OMPF record (example: Do not submit course completion certificates if already recorded onto the page 4’s (NAVPERS 1070/604). The same also applies, do not submit these certificates because they should be recorded onto the page 4’s. (6) The SSN is recorded on the document, if not, handwrite in the upper left corner (7) For additional guidance on submission requirements, see enclosure 1 to the BUPERINST 1070.27. m. Fax / Email Attachments: Faxed documents or email attachments will not be accepted for filing into the OMPF record. n. Full SSN: It is critical to ensure the SSN is on each document, if a document does not have an SSN or the SSN is incorrect, the document will be placed on hold until it can be researched causing further delay in getting in the record. An incorrect name (i.e. initials, nickname) or because there is more than one person with the name that is on the document will complicate the research. o. Every member should maintain a copy of any and all service record documents, this includes documents that are not filed into the OMPF record, in a safe location just as you would for all your important documents.

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13. POINTS. The following outlines specific retirement point values assessed for professional training attained in a civilian capacity for SSOs. In all cases, courses completed while on orders (ADT/Annual Training/IDT/IPA) are not permissible. The retirement point process map and documentation can be viewed on the Navy Reserve Homeport https://www.navyreserve.navy.mil under CNRFC (N14) homepage.

Figure 13: SSO Points Process

a. SSOP Specific Point (SSO only) (1) For non-Standards for the Training and Certification of Watchstanders (STCW) Professional Training, one point per day is awarded for each day of training. No more than five points total may be credited in any anniversary year. (2) For STCW Professional Training courses, one point per four hours is awarded. No more than 35 points total may be credited in any anniversary year. (3) For military courses, one point per four hours is awarded. No more than 35 points total may be credited in any anniversary year. Completion certificates for military courses must have a DoD NIN printed on them to be eligible for retirement points.

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(4) U.S. Coast Guard (USCG) Merchant Mariner Credentials (MMC) renewal, upgrade or initial issuance will be credited a maximum of 35 points per anniversary year. All MMC points’ requests must be accompanied by a valid STCW endorsement. (a) STCW Courses, upgrades, renewals or initial MMC completed prior to 10 July 1998 are not eligible for retirement points. (5) Credit for Extended Sea Service. SSOP Manager (SSOPM) may credit compliant SSRG officers with 35 retirement points for service over 180 cumulative days at sea in an anniversary year, per reference (a): (a) Above days at sea must be documented by USCG discharge papers or letter of sea service from Military Sealift Command (MSC). Time employed aboard Ready Reserve Force (RRF) ships, even in reduced operating status, count as sea days. Service must be on an unlimited tonnage vessel in ocean service while signed on in a licensed capacity. (b) Awarding of points for extended sea time will not be issued unless the officer is in compliance with all other SSOP requirements specified in this paragraph. The awarding of points for extended sea service commenced from 1 January 2006 and is not retroactive from this date. (6) Credit for Harbor Pilots. The SSOPM may credit harbor pilots with up to 20 retirement points per anniversary year for qualifying service of at least 100 days of 180 trips completed. Criteria are as follows: (a) The harbor pilot must be compliant with all other SSOP requirements. (b) The officer must be a current member of a recognized pilot organization and an active member of the SSRG harbor pilot group as determined by the SSOPM. (c) Pilotage for any of the time must be obtained onboard an unlimited tonnage vessel; and be determined by days onboard or trips completed while piloting a vessel, as documented by the member and verified by the SSOPM. (d) Standby time will not count. (e) Each request for pilotage retirement points must be accompanied by a letter from the pilot organization stating that the individual is a member in good standing and provide a copy of the state issued license or certification as applicable.

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(f) Final determination as to the amount of time to be recognized per each request for pilotage shall be made by the SSOPM and based upon the aforementioned criteria. b. General: Retirement points credited per 10 U.S.C., chapter 1223 are defined in the following paragraphs. A maximum of 130 inactive points per year can be credited to the anniversary year ending on or after that date. A maximum of 2 inactive retirement points may be awarded in 1 calendar day for any activity or combination of activities and no more than 1 point for any day in which the member is in an active service on Active Duty including AT, ADT, or ADSW. A person performing active service may not receive retirement points for other activities concurrently; however, no deductions in the retirement points credited for membership in a Reserve component are required for active service other than service as a member of a regular component (i.e., USN or USMC) during an anniversary year. A maximum of 365 points (366 points in a leap year) may be awarded in an anniversary year. (1) Active Service; one point for each day of active service. Active service is service on Active Duty including AT, ADT, IADT, and ADSW. (2) Inactive Duty Service. Inactive Duty service will be credited as follows: (a) One point for each attendance at a regularly scheduled or rescheduled IDT period (drill), ATP, AFTP, or Readiness Management Period (RMP). (b) A maximum of 2 retirement points may be credited for attendance at IDT periods in any 1 calendar day. (c) One point per 3 hours of authorized nonresident instruction (Navy correspondence courses) successfully completed. The number of retirement points authorized for Navy nonresident correspondence courses is listed for each course. Courses are also offered through Navy Knowledge Online ELearning at www.nko.navy.mil. (Note: NAVPERSCOM (PERS-9) may restrict or limit correspondence course credit to meet force shaping requirements. IRR members that have not completed annual screening requirements may be restricted from receiving retirement point credit for correspondence courses.) The nonresident instruction should be of such military value that the instruction received would enhance the Reservists' professional development and broaden either: 1. The Reservists' qualifications for duties to which the Reservists may be expected to be assigned upon mobilization. 2. The qualifications of those whose work the Reservists may supervise.

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(d) One retirement point per day for Ready Reservists (USNR-R) attending an authorized military department-sponsored seminar, symposium, or similar assembly (hereafter referred to as "meeting"), scheduled either separately or in connection with a professional meeting provided: 1. The meeting is designated by CNRFC (for SELRES, IMA, MMIRRG, and VTU personnel) or NAVPERSCOM (for ASP IRR personnel) as being of such value that the instruction received would enhance the Reservists' professional development and broaden either the Reservists' qualifications for duties to which the Reservists may be expected to be assigned upon mobilization. The qualifications of those whose work the Reservists may supervise.

2. The meeting is of at least 4 hours duration. 3. Reservists' attendance has been approved previously by either CNRFC (for SELRES, IMA, and VTU personnel) or NAVPERSCOM (for ASP IRR personnel). 4. Reservists either register with a designated monitor representing the Navy, or in the absence of such a monitor, are authorized to and do certify their own attendance. 5. Reservists' participation is without compensation other than the pay to which the Reservists may be entitled as members of the Navy Reserve. (e) IRR and active status USNR-S1 personnel authorized by CNRFC to participate in civil defense activities DOD Instruction 1215.06 will be credited with 1 retirement point per period of IDT of a duration determined by the Federal Emergency Management Agency but not fewer than 4 hours duration. A maximum of 2 retirement points for IDT may be credited per calendar day. (f) Reservists in an active status (USNR personnel on Active Duty, USNR-R, and USNR-S1 personnel) are credited with membership retirement points at the rate of 15 per anniversary year, or proportional part thereof, for membership in the Navy Reserve component per DOD Instruction 1215.07. (g) One point for each day of Inactive Duty associated with Funeral Honors Duty (FHD). FHD is authorized for IRR members. The FHD program is managed by the Regional Casualty Assistance Calls and Funeral Honors Support (CAC/FHS) Coordinator. IRR members may volunteer for assignment at a NOSC or Reserve facility near their residence. One retirement point is earned per day. c. Points FAQa (1) Where can I locate my Annual Retirement Point Record (ARPR)?

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(a) You may access your point record via Bupers Online at https://www.bol.navy.mil/ (2) What if I can’t locate my record? What should I do about it? (a) The ARPR/ASOSH Online service is available to all Selected Reservists (SELRES), members on the Temporary Disability Retired List (TDRL), and Individual Ready Reserve (IRR) members that are currently earning retirement points. Retired Reservists (without pay) who are eligible for retired pay at age 60 can also view retirement point records at this site. If you are currently on active duty, you may not have an online record. Once you are released from active duty and re-affiliate, your record will be online. If you are in one of these categories and can't find your record, call 866-827-5672 for guidance. (3) What do I do if I am missing AT/ADT on my Annual Retirement Point Record? (a) If AT/ADT points were earned within the last 12 months, seek advice from your unit/NOSC. Once submitted through NSIPS, it takes approximately 60 days for the points to reflect online. If 60 days have passed and the points are still not showing online, have your unit/NOSC contact the NSIPS Help Desk for assistance. (b) If the AT/ADT is older than 12 months, forward supporting documentation to the address listed below for accreditation. Your next ARPR will reflect the updated information. (c) Supporting documents consist of the orders to include the pay voucher (if warranted) or the endorsed copy of the orders that indicates the REPORTING and DETACHING dates, a fitrep that reports the dates performed. Once the documents are received, please allow 30 days for your point record to be updated. If after the 30 days and the points have not posted online, call 1-866-827-5672 and a customer service agent will check the status. (4) What do I do if I am missing Active Duty/ADSW on my Annual Retirement Point Record? (a) Effective 2006 active duty time electronically transmits to the participation record but it takes approximately 60 days from the release date for that time to post to the online point record. If the 60 days has passed and the active duty time has not posted online, send a copy of the DD214 to Navy Personnel Command, PERS 912 for manual crediting. The address is listed below. The DD214 is preferred because many times the orders do not include the reporting and detaching dates. If you do not have a copy of the DD214, forward a copy of the endorsed Active Duty/ADSW orders that

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include the reporting/detaching dates to the address listed below for accreditation. (5) What do I do if I am missing Correspondence Courses on my Annual Retirement Point Record? (a) If the correspondence course is graded locally, the local reserve activity has the capability to enter the completion of courses via NSIPS if the completion date is within 12 months. Once the points are submitted through NSIPS, it takes approximately 60 days for them to show online. (b) If CNET Pensacola graded the course, the points will be electronically transmitted to the point record. You will see the points online approximately 60 days from the date of completion. If after 60 days and the points have not posted online, send a copy of the NETC completion certificate to Pers-912 for manual crediting. Once sent, allow 60 days for the points to post online. (c) If the course was performed through Navy Knowledge Online E-Learning, there is no need to send the completion certificate to Pers-912 for manual crediting until 60 days after the completion date. NKO courses completed on or after 1 September 2009 electronically post to the point record, but it may take approximately 60 days from the date of completion for the points to show online. If after 60 days and the points have not posted, send the completion certificate to the address listed below for manual crediting. Do not scan the certificates for crediting. Faxing or mailing are the preferred methods. The information for mailing or faxing is listed below. If the course was completed prior to 1 September 2009, send to Pers-912 for manual crediting. (d) If the correspondence courses completed are older than 12 months, forward supporting documentation to the address listed below for accreditation. Once sent, allow 60 days for the points to post online. (6) What do I do if I am missing drill credit on my Annual Retirement Point Record? (a) If drill credit is incorrect, contact your NOSC or SSO Program Office (for SSRG IPA orders) for corrections. (7) What do I do if I am missing funeral honor duty credit on my Annual Retirement Point Record? (a) If the funeral honor duty point(s) are less than 12 months old, seek advice from your local NOSC. The funeral honor duty points are to be submitted through NSIPS for crediting. It will take approximately 60 days for the points to show online once submitted.

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(b) If the funeral honor duty point(s) are older than 12 months, documentation (funeral honor duty chit/muster report) must be submitted to Navy Personnel Command (Pers-912) for input. Supporting documentation can be submitted by fax, or mailed to the address listed below. (9) What is the address for retirement point related correspondence? Commander, Navy Personnel Command (Pers-912) 5720 Integrity Drive Millington TN 38055 Fax 901-874-7044 Or call Toll free 866-827-5672 Do not scan and email retirement point related correspondence. (10) Can I earn points for completing courses while on active duty/AT/ADT/ADSW etc? (a) No other participation can be earned while on active service. BUPERSINST 1001.39 and DODI 1215.7 are specific in stating such. So please keep in mind while performing active service, do not complete a correspondence course to earn additional points. No points will be credited for courses completed while on active service. (11) What is a qualifying/satisfactory year towards reserve retirement eligibility? (a) A qualifying/satisfactory year of service is defined as an anniversary year in which a member is credited with 50 or more retirement points. Retirement points can be earned by performing drills, courses, annual training/active duty training and active duty. (12) What is the total number of inactive points that can be earned? (a) The 2008 National Defense Authorization Act (NDAA) approved an increase from 90 to 130 as the number of inactive duty points that can be credited in any single anniversary year (sum of drills, courses and membership points). This change applies to anniversary years ending on or after 30 Oct 2007.

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14. WAIVERS. a. Background. (1) It is understandable conflicts will arise to prevent members in good standing from completing one or more of the requirements of the SSRG. Sailing schedules, medical conditions and geographic disposition may reasonably provide a basis for a waiver. The following delineates conditions which do warrant a waiver and how to apply for one. (2) While a waiver might be considered valid, all efforts should be made to adhere to each requirement annually. Gaps in the record could reflect unfavorably and a waiver is not the same thing as performing the task required. (3) All waivers are at the discretion of the SSOP Manager. b. Waiver Thresholds. (1) ADT, can be waived if a member meets the following conditions. Note: ADT cannot be waived in back to back years. The SSOPM may grant a waiver if it is in the best interest of the Navy to do so. (a) 240 or more sea-days within a fiscal year. The sea-days must meet the following conditions to be considered valid: 1. All time must be served in a licensed capacity. Service as an AB or QMED does not apply, nor does service in a capacity not on the permanent ship’s crew list, such as pilot or observer. 2. All time must be served on a vessel of unlimited horsepower and tonnage. Time served on a vessel of limited horsepower or tonnage cannot be combined to qualify. 3. Days served are counted as one day per day. “12” hour days do not count toward a day and a half. 4. Days in Reduced Operating Status (ROS) do count towards qualifying sea-days. 5. “Standby” or classroom/training days do NOT count towards a waiver. 6. All days must be documented and provided to the Program Office for approval. Sea-service letters CANNOT be self-endorsed, thus if a member is a Master, they must have a company officer sign for them. (b) Medical conditions preventing member participation

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1. Waiver request must be accompanied by documented evidence of a medical condition. 2. All medical waiver requests will be approved by CNRFC N9 (Force Medical), with member placed into a medical hold status as required. 3. All medical waiver requests will be screened for retention. Significant medical conditions will result in the member being placed in a not qualified status and required to show cause for continuance and removal of status. (c) Conditions which DO NOT qualify for a waiver 1. Living OCONUS 2. Attending graduate school or post graduate education 3. Civilian employment conflicts or conflicts of interest (2) PHA, can be waived if a member meets the following conditions. Note: PHA cannot be waived in back to back years. CNRFC N9 approved all PHA waivers. (a) Medical conditions preventing member participation 1. Waiver request must be accompanied by documented evidence of a medical condition. 2. All medical waiver requests will be approved by CNRFC N9 (Force Medical), with member placed into a medical hold status as required. 3. All medical waiver requests will be screened for retention. Significant medical conditions will result in the member being placed in a not qualified status and required to show cause for continuance and removal of status. (3) PFA, can be waived if a member meets the following conditions. Note: PFA cannot be waived three cycles in a row. All members who receive a waiver will be directed to perform the PFA while on ADT orders. If the PFA is not completed on orders a failure will be recorded. (a) 120 or more sea-days within a PFA cycle. The sea-days must meet the following conditions to be considered valid: 1. All time must be served in a licensed capacity. Service as an AB or QMED does not apply, nor does service in a

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capacity not on the permanent ship’s crew list, such as pilot or observer. 2. All time must be served on a vessel of unlimited horsepower and tonnage. Time served on a vessel of limited horsepower or tonnage cannot be combined to qualify. 3. Days served are counted as one day per day. “12” hour days do not count toward a day and a half. 4. Days in Reduced Operating Status (ROS) do count towards qualifying sea-days. 5. “Standby” or classroom/training days do NOT count towards a waiver. 6. All days must be documented and provided to the Program Office for approval. Sea-service letters CANNOT be self-endorsed, thus if a member is a Master, they must have a company officer sign for them. (b) Medical conditions preventing member participation 1. Waiver request must be accompanied by documented evidence of a medical condition. 2. All medical waiver requests will be approved by CNRFC N9 (Force Medical), with member placed into a medical hold status as required. 3. All medical waiver requests will be screened for retention. Significant medical conditions will result in the member being placed in a not qualified status and required to show cause for continuance and removal of status. (c) Conditions which may qualify for a waiver 1. Living OCONUS. Members who live OCONUS may apply for a waiver of the PFA. Waiver requests must proof overseas residence. A determination will be made if the PFA was impractical. (4) MMC. All SSOs shall maintain an active unlimited tonnage and horsepower deck and or engineering USCG MMC. In addition, applicable standards of training, certificate and watchkeeping (STCW) endorsement requirements must be completed by SSRG officers, as outlined and published via the SSOPM Homeport Website. For purposes of the SSOP, MMCs within the “1-year grace period” for renewal or those that are renewed as "Certificate of Continuity" are not considered valid or active. Officers with credentials that have expired or have renewed for "Certificate of Continuity" should:

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(a) Request a waiver from the SSOPM for a period of 1 year or for a period as determined necessary by the SSOPM to renew the USCG MMC. Waiver period shall start from the date of the SSOPM's written approval and end when the renewed credential is received in the SSOPM office or the end of the prescribed allotted time, whichever comes first. This waiver may be granted only once in an officer's career; or If eligible, (b) Transfer to other Navy officer communities, via a change of designator request; or (c) If not serving under initial obligation, resign or request to be discharged or transferred to the stand-by or retired reserve status as outlined in section 65 of title 10, United States Code. (d) The following information is provided with a MMC waiver request to the SSOP Office: 1. Years and months in SSOP: 2. Current civilian employer: 3. Current IRR/SELRES assignment: 4. Reason MMC is not current: 5. Last five years of Active Duty (AT/ADT/ADSW/ Mobilization): 6. Requested MMC waiver end date (cannot exceed 1 year): 7. Copy of Officer Summary Record (OSR)/Performance Service Record (PSR) in PDF: 8. Individual Medical Readiness (IMR) printout from Bupers Online (BOL)/Medical Readiness Reporting System (MRRS) 9. PRIMS printout 10. Official Officer photo in current rank 11. Course of action to obtain current MMC:

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Chapter 3 : SSOP CAREER 1. INTRODUCTION. a. Strategic Sealift Officers and members of the Strategic Sealift Readiness Group have the benefit from professional training and development programs in addition to on-going support to meet individual needs and aspirations. Dedicated Leadership Programs such as the Post Commissioning Indoctrination and local leadership roles are examples of opportunity; however, career progression isn't confined to specific initiatives; it's part of everyday life. b. Progression of a Navy Reserve career within the SSOP is unique because: (1) Global Reach. Operating in dozens of countries, the SSOP is able to provide a vast range of opportunities. An SSO could expect to work with colleagues from all around the world. SSOs will benefit from the chance to exchange expertise, be exposed to projects in every corner of the globe, and be part of a highly diverse international team that is making a real difference. (2) Supportive. All SSOs are encouraged to explore and fulfill potential. From on-the-job learning and training for recognized professional qualifications to personal development programs the SSOP helps each member reach personal and professional goals. (3) Challenging. There are many opportunities to stretch oneself and take on increasing responsibilities. The global military supply chain is diverse so you can expect constant challenges in your work. (4) Innovative. The work environment the SSOP supports is characterized by forward-thinking. The SSOP leadership team and supported commands are fervent about innovation and actively encourage new ideas to help direct change and deliver success. There are processes in place across the organization to fuel innovation. (5) Rewarding. SSOs feel motivated and secure in ongoing career progression because the Navy recognizes achievements. Everyone has different priorities; in recognition of that, the SSOP and the SSRG makes every effort to provide the kind of benefits that will complement member’s particular needs and lifestyle. c. Progression is based on merit and potential. With advice and guidance from peers, mentors and leaders, SSOs take control their own career development.

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(1) Planning. Careful planning ensures a strong foundation in professional skills, gaining experiences across different operating environments and processes, and developing capabilities in chosen areas of expertise. Performing well will lead to opportunities to take on new and more challenging roles. That, in turn, will enable a deepening and broadening of skills and experience. (2) Depth and Breadth. Depth of experience is about developing professional skills through performing and practicing a role. All SSOs are encouraged to build this depth of skill early in a career to provide a solid basis for further progression. Breadth of experience is about increasing knowledge and understanding of the enterprise as a whole, in order to assess complex issues from different angles. Successful SSOs endeavor to define a deep and broad career. 2. PLANNING STAGE. The planning stage is the first step in career progression. Achieving goals requires writing them down and prioritizing. Career Progression should be viewed in terms of a planning horizon: short-term (less than five years), mid-range (five to ten years), and long-range (more than ten years). a. Self-assessment is a systematic process that is essential for career decision-making and for ongoing professional development. Every leadership model highlights the vital importance of self-awareness. At various points in a career, conducting an inventory is necessary to identify performance and skills gaps that could potentially undermine professional development. Perhaps more importantly, this inventory should also include the identification of knowledge, talents, strengths and skills, which can be leveraged in the pursuit of established goals. For these reasons a thorough self-analysis is required to determine a course of action to enhance performance potential and subsequent opportunities. b. From a career development perspective, self-assessment is essentially aimed at identifying and inventorying the following career-related characteristics: (1) Skills /Knowledge/Abilities (2) Interests (3) Values (4) Personality traits c. While assessments can be very useful, the most valid data is derived by reflecting on past experiences and performance. This stems from the fact that the best predictor of future behavior is past behavior. Therefore, the next step in a self-assessment is to reflect on the past. This process includes three successive steps:

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(1) Listing and organizing past experiences (2) Identifying accomplishments within each experience (3) “De-constructing” accomplishments; de-construction of past performance should focus on interests, values, strengths and skills. d. By identifying positions and responsibilities whose demands and requirements map directly to core interests, SSOs increase the likelihood of satisfaction, retention and, more importantly, motivation to succeed. Similarly, the Program Leadership encourages each SSO to identify and inventory skills and strengths, particularly those that resulted in achievement. e. Long term planning is inherently difficult and fraught with errors and while clarity in out years may be imprecise all SSOs should take the information available and create an image of what a career should look like at points in the future. It is only with a vision of a preferred future that goals can be created and plans enabling efficient and effective allocation or time and energy can be formulated. Strategic planning is a living process that acknowledges a dynamic environment, where change over time is the only constant. A revisit of a plan periodically to reflect on how the vision and goals have changed and evolved over time is an essential element to success. f. While decision-making represents the key component of an ideal career description, it is necessary to formulate a strategy that specifies steps to successively move a career closer to long-range goals. Alternative steps may also be needed if conditions preclude an ability to directly achieve goals, or if personal or external weaknesses make a plan unrealistic in the short-term. For example, insufficient functional or industry experience may necessitate seeking an intermediate-level billet to obtain the experience, which later enables pursuit of larger goals. Additionally, analysis may indicate the need to follow an alternative step for other developmental experiences (training, skill development, etc.) that will be necessary for the pursuit of a superior goal. In this way, establishing realistic and well-informed short- and long-term goals will result in a career closer to the vision. 3. TAKING ACTION. Of course, it is not enough just to write down goals; action must be taken to move forward. Career progression planning will be propelled by effort. By bolstering a résumé, background stands out. A successful SSO précis shows a variety of skills and amplifies value to gaining commands who value diverse skill sets. Showing prospective commands a plan will help them understand personal and professional goals. It is vital to understand common career path progressions in the organization. a. From a career management perspective, implementation of a goal is all about marketing and sales. Remember that even the best plans are worthless unless they are well implemented. Gaining Commands have

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extremely high expectations of performance. There is no better indicator of professional attitude and behavior than how a billet/requirement search is managed. Since this is an individual effort, an assumption is that everything about a member’s search, from the résumé to attire, is a reflection of “best efforts.” If any element of presentation, behavior, or performance falls short of expectations, consideration as a viable candidate is compromised. In addition, performance, whether positive or negative, will also influence opinion of The SSO Program, the Program Office, your classmates and alumni. b. Upon reflection, if a candidate is promoting his or her well-developed written communication skills and there are typographical or grammatical errors in their résumé, cover letter or e-mail communications, what would be concluded? What if an organization was seeking an officer who would have extensive contact with senior leadership or joint/combined elements? What would they think if an otherwise skilled and knowledgeable candidate also had bad breath, body odor, a poor fitting uniform, poor posture or an unprofessional attitude? An SSO could have the best grades, experience, skills and résumé, and yet these intangibles would eliminate them from consideration. And they would never know because no one would ever tell them. c. The final component of successful implementation is developing, and using, methods to track the information gathered in career development activities, while also developing metrics intended to evaluate performance. Some examples include the development a system and process to track and monitor activities: (1) File system for all career management materials (2) Networking database and contact management process/system (3) Interview tracking and debriefing process d. Ultimately, career success is contingent upon developing a personal career strategy and taking immediate action on a promotional plan, while utilizing any and every resource at disposal. 4. EDUCATION. Education and certifications enable growth and opportunity. Commands are willing to invest in training, especially for an SSO seeking development and more challenging assignments. Graduate education and professional licenses illustrate ability, potential, open doors and differentiates. a. The correlation between a higher education and career advancement is no secret. A spectacular education is in everyone’s best interest, not to mention the increase in opportunity that usually comes with an increase in education. The inability to finish or continue education could be inhibitor to further success and progression in a career.

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b. Education is always something perspective gain commands, community managers and promotion boards want to see. The drive and initiative to expand knowledge is a good sign a member will be able to benefit themselves and the Program further c. Degrees in business, transportation, logistics and industrial engineering directly correlate to SSOP mission sets, so do professional certifications in lean/six sigma, professional engineer, advances USCG endorsement and Joint Professional Military Education (JPME) 5. JOINT PROFESSIONAL MILITARY EDUCATION. a. There are five nonresident schools accredited to grant JPME Phase I. These five schools are: (1) Naval War College – College of Distance Education (2) Air Command and Staff College – Distance Learning; (3) Marine Corps Command and Staff College – Distance Education Program; (4) Army Command and General Staff College – Intermediate Level Education Core Curriculum; (5) Army War College – Department of Distance Education. b. These schools offer options to attend classroom seminars, computer-based independent study, or a mix thereof. While many, if not most, Navy officers will be predisposed toward the Naval War College programs in order to attain maritime-focused Service PME, graduating from any of these schools grants JPME Phase I credit. Officers should assess curriculum, method of delivery, and scheduling flexibility when selecting a program to meet their individual needs. c. Naval War College – College of Distance Education (NWC-CDE) (1) The NWC-CDE offers three nonresident programs all of which are Phase I accredited: the Fleet Seminar, the Web-Enabled Correspondence Course, and the CD-ROM Correspondence Course. Regardless of method of instruction, NWC-CDE has a standardized, three-part, maritime-focused core curriculum: a. Strategy and Policy (S&P) b. National Security Decision Making (NSDM); c. Joint Maritime Operations (JMO). (2) This standardization enables a student to take a class in one program and later switch to another. For example, a Fleet Seminar

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student who moves to a location where that option is not offered may continue his JPME education via the Web-enabled correspondence course. All NWC-CDE programs require the student to complete a mix of written assignments and exams. (3)The Fleet Seminar follows an academic year (AY) schedule, with classes running from late August to early May, and meets weekly for three hours. The Fleet Seminar is offered at twenty locations around the country. The schedule for all seminar locations is identical, so a student may transfer during the semester, if needed, or attend a single session if TAD or traveling. (4) The NWC-CDE is unique among the intermediate level schools in providing the opportunity, via the Fleet Seminar, to earn a Master of Arts in National Security and Strategic Studies. The Fleet Seminar covers the curriculum in greater depth and detail than the other NWC-CDE programs. To maintain eligibility for the Master’s degree, a student must take the entire curriculum via the Fleet Seminar. (5) The Web-Enabled Correspondence Course offers the student greater flexibility than the Fleet Seminar. New classes begin quarterly, in October, January, April, and July. As it is Web based, the student is free to pursue his or her studies twenty-four hours a day. There are, however, periodic scheduled sessions that meet in a Web-based virtual classroom. Despite the absence of weekly classes, any student who enrolls should be prepared for about six hours of reading and study each week in addition to required deliverable papers. Under this program, S&P and NSDM are scheduled for 17 weeks; and JMO, for 34 weeks. (6) There have been some significant improvements to the CD-ROM Correspondence Course. The number of student quotas has tripled to 600 total, and this program is now available to officers of the Reserve Component, the restricted line, and staff corps (although Active Component officers and URL designators have priority). Additionally, the curriculum in Version 2.0 has integrated the three core subjects and administratively streamlined to permit completion in 12 months. Among these five nonresident schools, the greater depth provided by the seminar option is a characteristic unique to the Naval War College. The other schools that offer both independent study and seminar options use identical course material and the same schedule of deliverables, exams, projects, and papers. d. Air Command and Staff College (ACSC) (1) The ACSC syllabus can be taken via Self-Study or as a student-organized seminar and provides an aerospace-focused intermediate-level Service PME and JPME Phase I. Self-Study, like the NWC CD-ROM Course, is truly self-paced and allows students to start anytime during the year. Student-organized seminars, like the NWC-CDE’s Web-based and seminar group-study options, require some

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synchronization of schedules. The program is designed to be completed in about eleven months, although ACSC allows up to eighteen months. ACSC allows students to progress entirely at their individual pace. So a student who needs to spend additional weeks on a given block may do so without requesting an extension. The ACSC syllabus is divided into six courses. Students must pass a proctored exam (six in total) at the end of each course and also participate in four exercises. The exams are administered at one of over 700 ACSC-designated test control facilities worldwide. a. Leadership and Command b. National Security Studies c. Air and Space Expeditionary Force Operations d. Joint Force Employment e. Joint Campaign Planning f. Joint Air Operations (2) The Self-Study option, while tremendously flexible, is susceptible to the standard critique of correspondence courses: students learn in solitude from a “box of books.” To minimize this tendency, the ACSC Web site has bulletin boards for students to discuss aspects of the courses and request general information from the school’s faculty and administration. In addition, the ACSC faculty is always available via telephone or e-mail and is very responsive to student questions and concerns. Weekly assignments include prerecorded video lectures delivered by ACSC staff officers and guest speakers, further reducing the isolation of independent study. (3) The student-organized seminars contain anywhere from three to eighteen officers. The seminars, which must convene aboard a DoD facility, meet weekly for two hours with the responsibilities of seminar leader rotating among the students. An ACSC faculty member will visit each seminar group on at least one occasion throughout the length of the program to observe and contribute to the seminar. Otherwise, the seminar follows the same syllabus as the self-study program and uses the same hard copy and multimedia materials. e. U.S. Marine Corps Command and Staff College Distance Education Program (CSCDEP) (1) The CSCDEP can be taken as a weekly seminar, drill weekend (DWE) seminar, student organized study group, or as independent study. The curriculum is identical regardless of delivery. This commonality enables students to move from seminar to study group to independent study upon completion of any course.

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(2) The seminars and study groups overlay a structure upon the baseline curriculum to facilitate the student’s progress. Nevertheless, the CSCDEP seminar instructors are an additional resource, adding their own considerable insight and experience to the learning environment. For AY2014-15, the weekly seminar is offered at 66 locations; and the DWE seminar, at six. The DWE seminar is organized and funded for Marine Corps Reserve officers. Navy RC officers may participate in the DWE seminar only on a Space-A basis and should plan on drilling with their units as scheduled, in addition to the separate, unpaid DWE attending the CSCDEP seminar. (3) While the weekly seminars are scheduled to complete the CSCDEP in less than two years, students have a maximum of five years to complete the program, by far the most generous of the five nonresident schools. The curriculum, as with ACSC, is a mix of textbook study and prerecorded briefings, the latter delivered via audio CD. Students must pass a total of nine (9) proctored, multiple choice exams; and the seminars also require brief, analytical papers. (4) The CSCDEP curriculum is composed of eight (8) courses: a. Theory and Nature of War b. Strategy and Policy c. Operational Level of War d. Warfighting from the Sea: MAGTF Organization & Operations e. Marine Corps Planning Process f. Joint Operations g. Amphibious Operations h. Operations Other than War f. Army War College The Army War College is the only senior level school to offer a JPME Phase I accredited nonresident program. As such, it is open only to Navy officers in the ranks of Commander (O-5) and Captain (O-6). Students must also have a TS/SCI clearance or be currently eligible for such access. Like the NWC-CDE Fleet Seminar, this program provides the opportunity to complete an advanced degree, a Master of Strategic Studies (MSS). Unlike the other nonresident JPME Phase I schools which function with nearly open enrollment, admission to AWC is highly competitive. Navy RC officers must apply to an annual COMNAVRESFOR selection board to compete for one of only ten annual quotas. The scheduling of the board is announced by COMNAVRESFOR each December. The program takes two years to complete and incorporates an

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ungraded introductory course, ten Web-based courses, and two in-residence periods taught at Carlisle Barracks, PA. The resident courses are two weeks long, and COMNAVRESFOR will provide ADT funds for SELRES officers admitted into the program. Students should plan on performing AT according to the needs of their supported command in addition to the resident AWC courses. All courses, not just those in residence, must be completed per an AWC promulgated schedule taking 60-75 days each. The second year of study also requires robust, Web-based interaction among the students in completion of their studies. The AWC courses are as follows: (1) Introduction to Strategic Leader Education (ungraded); (2) Strategic Leadership; (3) International Relations and the Use of Power; (4) Strategy and the Use of Power; (5) War and Strategy; (6) DoD – Organization, Planning, and Strategy; (7) Strategic Leadership in a Global Environment (resident course); (8) Regional Strategic Appraisals; (9) Joint and Multinational Operations I: Theater Strategy; (10) Joint and Multinational Operations II: Operational Art and Campaign Planning; (11) Joint and Multinational Operations III: Phase IV Transition Ops & Homeland Defense; (12) Military in the 21st Century; (13) Strategic Leadership in Current and Future Warfare (resident course). 6. NETWORKING. Networking should be an ongoing activity. Networking enables members and commands by linking skill sets and opportunities. Emails introduction, phone calls, even to someone not directly known, are ways to promote opportunity. Being straightforward about career progression plans will help acquire the advice needed. Networking is a way to develop relationships that help gain insight into an industry, a command, or a career path. Given that 65 to 85 percent of opportunities are found through networking, it should be the focus of about 80 percent of the allotted search time.

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a. It is about being proactive; making contacts and building relationships with people to increase career/employment prospects through gathering of relevant information. Networking is essential to achieve a career in the SSOP and Navy Reserve. Interacting with other SSOs and officers in the Navy who are currently working or researching in areas of interest is the key to securing a billet or position in the ‘hidden job market’, discovering new opportunities, and forming collaborations for the future. Networking is often the only way to get the information and advice about specific areas of interest. This will then enable taking the right steps to achieve the best career. b. Many career opportunities are never advertised so to wait for advertisements will allow many good ones to slip by, missing many. To become aware of any openings each member needs to be known by potential commands and to officers who may know of any opportunities as they arise. c. How to network. Networking really involves talking, listening, being pro-active in following up, and keeping in contact. It may be difficult and, no doubt, it is done with varying degrees of success in daily life, for example, just staying in touch with friends is networking. To network for career development, begin with known contacts, informing them of goals or intentions; seek information about opportunities. These contacts may have useful information and opinions themselves. Many will be able to give the names of other people/organizations that can provide information/opportunity sought after, because they work in a field connected to your career/employment interests. d. Building up a network will help reduce the fears and complexity of networking and enable planning future opportunities. 7. SSOP CAREER PROGRESSION. Each SSO will undertake a unique experience within the SSOP and Navy Reserve. Offering a seemingly limitless array of choices, the question about what to do or how to manage a career becomes paramount. The following is provided as a template or model, but it is not the expectation. All SSOs in the SSRG are required to complete 12 days of ADT and maintain a current PHA and PFA, the rest is up to the member. Whether a SSO resigns after 8 years or continues until reaching a terminal date, SSOs are encouraged to forge a career through the leveraging of career progression tools and creativity. a. ENSIGN (ENS). The first rank and the initial steps in managing a SSO career, ENSs are not expected to provide significant operational support; however, they are expected to learn and complete the requirements to qualify as a SSO. An SSO ENS will promote to Lieutenant Junior Grade after two years of commissioned service. (1) Required Training (a) ADT

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1. Year One: PCI Course 2. Year Two: MARAD ROS shipboard support OR MSC FOS/ROS shipboard support. NOTE: All SSOs are required to complete two successive ADT periods after the PCI Course that support MSC and MARAD onboard a ROS or FOS (MSC) vessel. The order in which this is performed is up to the member, as is the location and vessel. It is recommended that these requirements be performed in different AORs on different classes of ship. (b) Coursework 1. Military Sealift Command 101 on NKO:CNRFC-MSC101-2 2. Navy Reserve Fundamentals on NKO:NAVRESFOR-NRF-3.0 3. Primary Professional Military Education (CWOs and O1 to O4) Blocks 1-7 on NKO: PPME-JO-B1.v2 - PPME-JO-B7.v2. NOTE: ALL SSOs commissioned on or after June 10, 2011 are REQUIRED to complete all three courses above within the first five years of a member’s commissioning date. These courses should be completed within the first two years. Motivated SSOs can complete these courses within the first year after the PCI Course. 4. Information Assurance / Cyber Awareness Training on NKO: This is an annual requirement needed for access to government systems. 5. Anti-Terrorism / Force Protection Training on NKO: This is an annual requirement for many CONUS and all OCONUS ADT orders. (2) Required Administrative Processes (a) PHA: The PHA is a “rolling” requirement, expiring 12 months after completion. All SSOs are required to maintain an active PHA. NOTE: PHA requirements are delineated in Chapter Two. Review this material for guidance on completion. (b) PFA: The PFA is a calendar year requirement, divided into two cycles. All SSOs are required to complete the PFA each cycle. A current PHA is a prerequisite for PFA completion. NOTE: PFA requirements are delineated in Chapter Two. Review this material for guidance on completion. (a) NSIPS Updates: NSIPS is updated by the membership on an annual basis, with a minimum time of 180 days prior to ADT orders, but no longer than 365 days in total. All SSOs are directed to update NSIPS dependency data and civilian employment information. NOTE: NSIPS requirements are delineated in Chapter Two. Review this material for guidance on completion.

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(3) Optional Participation (a) Extended ADT in support of the SSOP Office as SSOP Office Assistant. The staff assistant role is a great opportunity to become acquainted with the SSO Program and reserve administration. It is in a HQ setting working alongside the officers and civilians who manage and administer the US Navy Reserve Forces. A strong knowledge of Microsoft Office (including Access) is desired and excellent military bearing is required. Duties to include, but not limited to: administration of inactive retirement points for SSOs, database management, transfers, CAC assistance, mentorship of JOs, and duties as assigned. (b) Second ADT period within a Fiscal Year. All SSOs who maintain compliance and have received positive feedback from supported commands are authorized second ADT periods in the second half of the fiscal year if ADT funds are available and made so to members for second ADT by the SSO PM on or about the 1st of April. No Second ADTs will be approved for members prior to April 1st and no Second ADT will be approved if member have any outstanding administrative concerns. A Second ADT will follow the recommended career path above. (c) Muster. All SSOs in the SSRG are encouraged to participate in an IRR Muster once per calendar year. These musters are paid events, providing a stipend of ~$220 regardless of pay grade and held at NOSCs throughout the country. SSRG IRR Musters are run by SSU / SSDs and are applied for via NROWS (details in chapter 2). (d) Inactive Duty Training (IDT) non-paid. SSOs are encouraged to participate with SELRES units at their local NOSC on IDT orders. This participation will provide an excellent basis of fact on SELRES requirements, mission and opportunities. Members participating on IDT orders will earn a retirement point for each drill period. All IDT orders for SSRG members are approved by the SSOPM (details in chapter 2) (e) Correspondence Courses. All SSOs are encouraged, but not required, to earn a qualifying year towards retirement. Since ADT alone will not provide sufficient points, for most, correspondence Courses are recommended as a supplementary avenue for those points. Courses can be found on NKO and NETC webpages. Please refer to section on points for more information. b. LIUETENANT JUNIOR GRADE (LTJG): LTJGs are expected to begin to provide support, while also determining career specialties as an SSO. An ADT with MARAD and/or MSC is expected as well as Shipyard or USS support. These two years will set up the member for success as a Lieutenant. (1) Required Training

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(a) ADT 1. Year Three: MARAD ROS shipboard support OR MSC FOS/ROS shipboard support. NOTE: All SSOs are required to complete two successive ADT periods after the PCI Course that support MSC and MARAD onboard a ROS or FOS (MSC) vessel. The order in which this is performed is up to the member, as is the location and vessel. It is recommended that these requirements be performed in different AORs on different classes of ship. 2. Year Four: First Core Competency (CORE) ADT. The Core Competency program is discussed in more detail in this chapter and is the basis for SSRG career development and support, providing a clearer trajectory for members as well as the supported commands. All SSRG members, after completion of the first three prescribed ADTs will select a SSO CORE and coordinate with a supported command for the first of a three year support relationship. At the conclusion of three years an SSO may opt to shift duty locations and/or Core Competencies. First CORE ADTs are generally considered AOR indoctrination duty periods with successive ADTs building upon each other, culminating in leadership and/or senior staff level assignments. Refer to the CORE section for additional guidance. (b) Coursework 1. Military Sealift Command 101 on NKO:CNRFC-MSC101-2 2. Navy Reserve Fundamentals on NKO:NAVRESFOR-NRF-3.0 3. Primary Professional Military Education (CWOs and O1 to O4) Blocks 1-7 on NKO: PPME-JO-B1.v2 - PPME-JO-B7.v2. NOTE: ALL SSOs commissioned on or after June 10, 2011 are REQUIRED to complete all three courses above within the first five years of a member’s commissioning date. These courses should be completed within the first two years. Motivated SSOs can complete these courses within the first year after the PCI Course. Members commissioned prior to June 10, 2011 are only required to complete MSC 101. The two additional courses are highly recommended for all SSOs and are prerequisites for more advanced assignments or JPME. 4. Information Assurance / Cyber Awareness Training on NKO: This is an annual requirement needed for access to government systems. 5. Anti-Terrorism / Force Protection Training on NKO: This is an annual requirement for many CONUS and all OCONUS ADT orders. (2) Required Administrative Processes

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(a) PHA: The PHA is a “rolling” requirement, expiring 12 months after completion. All SSOs are required to maintain an active PHA. NOTE: PHA requirements are delineated in Chapter Two. Review this material for guidance on completion. (b) PFA: The PFA is a calendar year requirement, divided into two cycles. All SSOs are required to complete the PFA each cycle. A current PHA is a prerequisite for PFA completion. NOTE: PFA requirements are delineated in Chapter Two. Review this material for guidance on completion. (a) NSIPS Updates: NSIPS is updated by the membership on an annual basis, with a minimum time of 180 days prior to ADT orders, but no longer than 365 days in total. All SSOs are directed to update NSIPS dependency data and civilian employment information. NOTE: NSIPS requirements are delineated in Chapter Two. Review this material for guidance on completion. (3) Optional Participation (a) Extended ADT in support of the SSOP Office as SSOP Office Assistant. The staff assistant role is a great opportunity to become acquainted with the SSO Program and reserve administration. It is in a HQ setting working alongside the officers and civilians who manage and administer the US Navy Reserve Forces. A strong knowledge of Microsoft Office (including Access) is desired and excellent military bearing is required. Duties to include, but not limited to: administration of inactive retirement points for SSOs, database management, transfers, CAC assistance, mentorship of JOs, and duties as assigned. (b) Second ADT period within a Fiscal Year. All SSOs who maintain compliance and have received positive feedback from supported commands are authorized second ADT periods in the second half of the fiscal year if ADT funds are available and made so to members for second ADT by the SSO PM on or about the 1st of April. No Second ADTs will be approved for members prior to April 1st and no Second ADT will be approved if member have any outstanding administrative concerns. A Second ADT will follow the recommended career path above. (c) Muster. All SSOs in the SSRG are encouraged to participate in an IRR Muster once per calendar year. These musters are paid events, providing a stipend of ~$220 regardless of pay grade and held at NOSCs throughout the country. SSRG IRR Musters are run by SSU / SSDs and are applied for via NROWS (details in chapter 2). (d) Inactive Duty Training (IDT) non-paid. SSOs are encouraged to participate with SELRES units at their local NOSC on IDT orders. This participation will provide an excellent basis of fact on SELRES requirements, mission and opportunities. Members participating on IDT orders will earn a retirement point for each drill period. All

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IDT orders for SSRG members are approved by the SSOPM (details in chapter 2) (e) Correspondence Courses. All SSOs are encouraged, but not required, to earn a qualifying year towards retirement. Since ADT alone will not provide sufficient points, for most, correspondence Courses are recommended as a supplementary avenue for those points. Courses can be found on NKO and NETC webpages. Please refer to section on points for more information. c. LIEUTENANT (LT): SSOs are typically LTs for six years and the future of a reserve career is made here. As a LT SSOs should consider mobilization or long term ADSW, take the hard jobs OCONUS, and max out on points. A successful SSO LT also maintains their MMC and retains many skills that make them valuable to the fleet. A shore-side LT that has not upgraded their MMC should consider SELRES. LTs after year 8 who do not meet the Program’s Requirements will be separated. Historically only 50% of board eligible LTs will be promoted to LCDR, be better than average! “C” students are a coin flip for promotion. If a LT fails to select for Lieutenant Commander twice they will be separated from the Navy after 10 years of commissioned service. (1) Required Training (a) ADT 1. Year Five: Second Core Competency (CORE) ADT. The Core Competency program is discussed in more detail in this chapter and is the basis for SSRG career development and support, providing a clearer trajectory for members as well as the supported commands. All SSRG members, after completion of the first three prescribed ADTs will select a SSO CORE and coordinate with a supported command for the first of a three year support relationship. At the conclusion of three years an SSO may opt to shift duty locations and/or Core Competencies. Second CORE ADTs build upon the AOR indoctrination duty period, or first CORE ADT. This ADT should be in a staff or field role in support of ongoing operations or exercise. Successful adaptation to increased responsibility will lead to leadership and/or senior staff level assignments. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance. 2. Year Six: Third CORE ADTs are the culmination of the two prior ADTs and generally are the final ADTs in support of the support command prior to shifting to another. Depending on prior service and demonstration of ability, this ADT will be in a staff or field role in support of ongoing operations or exercise with an increase in responsibility. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance.

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3. Year Seven: Forth CORE ADT at a supported command or first CORE ADT at a new supported command. After three years in support of a specific supported command, within a CORE SSOs may elect to shift COREs and/or supported commands, based on a demand signal or opportunities. If a member elects to stay at the supported command for a fourth year, the ADT is generally longer and in a leadership or sr. project manager role, sometimes independent and/or in command of other personnel. Members who elect to or, due to a lack of demand and are not invited back, participate with a new supported command will revert to the “first” CORE ADT described above with the exception that LTs with seven years of experience should be able to contribute immediately. 4. Year eight: Fifth or Second Core Competency (CORE) ADT. Fifth ADTs are rare and will be limited to exceptional duty periods of significant responsibility, such as SSO Coordinator or MSC Representative Roles. Typically, SSOs have transitioned to a second supported command by year eight and are in the first or second SUPSPEC period. Second CORE ADTs build upon the AOR indoctrination duty period, or first CORE ADT. This ADT should be in a staff or field role in support of ongoing operations or exercise. Successful adaptation to increased responsibility will lead to leadership and/or senior staff level assignments. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance. At the conclusion of year eight, an SSO may elect to resign, terminating their naval service, at the conclusion of the Military Service Obligation (MSO). Those who elect to remain in the Navy Reserve will be screened for retention by the Program Office and may be Promotion board eligible in Year nine. 5. Year nine: SSOs will now be nearing completion of a second CORE tour with a Third CORE ADT, culminating support of the support command prior to shifting to another. Depending on prior service and demonstration of ability, this ADT will be in a staff or field role in support of ongoing operations or exercise with an increase in responsibility. An inability to assimilate or adjust will prevent a member from reaching leadership. LTs who are recommended for retention will be Promotion Board eligible in year eight or nine and those selected for Lieutenant Commander will progress to more challenging assignments. (b) Coursework 1. Military Sealift Command 101 on NKO:CNRFC-MSC101-2 2. Navy Reserve Fundamentals on NKO:NAVRESFOR-NRF-3.0 3. Primary Professional Military Education (CWOs and O1 to O4) Blocks 1-7 on NKO: PPME-JO-B1.v2 - PPME-JO-B7.v2. NOTE: ALL SSOs commissioned on or after June 10, 2011 are REQUIRED to complete all three courses above within the first five years of a member’s

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commissioning date. These courses should be completed within the first two years. Motivated SSOs can complete these courses within the first year after the PCI Course. Members commissioned prior to June 10, 2011 are only required to complete MSC 101. The two additional courses are highly recommended for all SSOs and are prerequisites for more advanced assignments or JPME. 4. Information Assurance / Cyber Awareness Training on NKO: This is an annual requirement needed for access to government systems. 5. Anti-Terrorism / Force Protection Training on NKO: This is an annual requirement for many CONUS and all OCONUS ADT orders. (2) Required Administrative Processes (a) PHA: The PHA is a “rolling” requirement, expiring 12 months after completion. All SSOs are required to maintain an active PHA. NOTE: PHA requirements are delineated in Chapter Two. Review this material for guidance on completion. (b) PFA: The PFA is a calendar year requirement, divided into two cycles. All SSOs are required to complete the PFA each cycle. A current PHA is a prerequisite for PFA completion. NOTE: PFA requirements are delineated in Chapter Two. Review this material for guidance on completion. (a) NSIPS Updates: NSIPS is updated by the membership on an annual basis, with a minimum time of 180 days prior to ADT orders, but no longer than 365 days in total. All SSOs are directed to update NSIPS dependency data and civilian employment information. NOTE: NSIPS requirements are delineated in Chapter Two. Review this material for guidance on completion. (3) Optional Participation (a) Extended Duty in support of the SSOP Initiatives or Supported Command requirements. LTs seeking career advancement should consider 6 month to 12 month Mobilization or Active Duty for Special Work roles or four month roles in support of MAC Area Commanders on SSOP funded ADT. Duty period exceeding 90 days is in an ‘observed’ status and those FITREPS will separate successful SSOs from those who only fulfill base requirements. ADSW and MOB assignments are not SSOP funded and listed via GovDelivery or SSOPM re-broadcast, with either CNRFC N35 (MOB) or supported command (ADSW) selecting those for participation. SSOs should seek a long term opportunity in each pay-grade. (b) Second ADT period within a Fiscal Year. All SSOs who maintain compliance and have received positive feedback from supported commands are authorized second ADT periods in the second half of the

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fiscal year if ADT funds are available and made so to members for second ADT by the SSO PM on or about the 1st of April. No Second ADTs will be approved for members prior to April 1st and no Second ADT will be approved if member have any outstanding administrative concerns. A Second ADT will follow the recommended career path above. (c) Non-Traditional ADT (as a second ADT). All SSOs who maintain compliance and have received positive feedback from supported commands are authorized second ADT periods in the second half of the fiscal year if ADT funds are available and made so to members for second ADT by the SSO PM on or about the 1st of April to support Non-Traditional opportunities. A Non-traditional SSO ADT is one that does not directly support strategic sealift or USTRANSCOM requirements; however, do allow SSOs the opportunity to diversify and learn how other USN or DOD enterprises operate. Non-traditional ADT is typically found through networking or GovDelivery ADT announcements and requires SSOPM approval. All SSRG members seeking Non-traditional ADT are required to submit an approval package to the SSOPM which includes: Last three FITREPS, PRIMS printout showing last three PFA periods, MRRS printout showing IMR status and cover letter explaining the duty period and why it should be approved along with a letter/email from the prospective gaining command offering the invitation. Non-traditional ADT requests should be made in excess of 45 days from desired start date and be limited to two weeks unless paid for by the gaining command. (d) Promotion Board Participation. SSOs as LTs may apply to be a recorder on a Promotion Board (refer to board participation on NPC or BOL). It is highly encouraged that SSOs seeking higher pay-grades apply for this experience. Hard work and long hours, a board recorder is responsible for the accuracy of 100+ records to be briefed. Participation on a board provides a unique perspective on records management. If selected, SSRG members may attend a Promotion Board in lieu of or in part with the recommended career path and not restricted to the requirements delineated for a Non-Traditional ADT since PERS-8 selects the members and pays for the ADT. (e) Muster. All SSOs in the SSRG are encouraged to participate in an IRR Muster once per calendar year. These musters are paid events, providing a stipend of ~$220 regardless of pay grade and held at NOSCs throughout the country. SSRG IRR Musters are run by SSU / SSDs and are applied for via NROWS (details in chapter 2). (f) Inactive Duty Training (IDT) non-paid. SSOs are encouraged to participate with SELRES units at their local NOSC on IDT orders. This participation will provide an excellent basis of fact on SELRES requirements, mission and opportunities. Members participating on IDT orders will earn a retirement point for each drill period. All IDT orders for SSRG members are approved by the SSOPM (details in chapter 2)

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(g) Correspondence Courses. All SSOs are encouraged, but not required, to earn a qualifying year towards retirement. Since ADT alone will not provide sufficient points, for most, correspondence Courses are recommended as a supplementary avenue for those points. Courses can be found on NKO and NETC webpages. Please refer to section on points for more information. d. LIEUTENANT COMMANDER (LCDR): A LCDR in the Program has made it over the first hurdle and has demonstrated ability. At least a “B” student who will do tough extended ADT and or multiple ADT in a year; LCDR SSOs have also began/completes post graduate studies and JPME. The SSOP Manager position is available to LCDRs who exemplify “A” student understanding and behavior. Only 30% of the LCDRs will be promoted, this means that only “A” students will make it. SSOs who fail to select for Commander twice will be discharged after 20 commissioned years of service. (1) Required Training (a) ADT 1. Year ten: Second Core Competency (CORE) ADT. The Core Competency program is discussed in more detail in this chapter and is the basis for SSRG career development and support, providing a clearer trajectory for members as well as the supported commands. All SSRG members, after completion of the first three prescribed ADTs will select a SSO CORE and coordinate with a supported command for the first of a three year support relationship. At the conclusion of three years an SSO may opt to shift duty locations and/or Core Competencies. Second CORE ADTs build upon the AOR indoctrination duty period, or first CORE ADT. This ADT should be in a staff or field role in support of ongoing operations or exercise. Successful adaptation to increased responsibility will lead to leadership and/or senior staff level assignments. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance. 2. Year eleven: Third CORE ADTs are the culmination of the two prior ADTs and generally are the final ADTs in support of the support command prior to shifting to another. Depending on prior service and demonstration of ability, this ADT will be in a staff or field role in support of ongoing operations or exercise with an increase in responsibility. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance. 3. Year twelve: Forth CORE ADT at a supported command or first CORE ADT at a new supported command. After three years in support of a specific supported command, within a CORE SSOs may elect to shift COREs and/or supported commands, based on a demand signal or opportunities. If a member elects to stay at the supported command

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for a fourth year, the ADT is generally longer and in a leadership or sr. project manager role, sometimes independent and/or in command of other personnel. Members who elect to or, due to a lack of demand and are not invited back, participate with a new supported command will revert to the “first” CORE ADT described above with the exception that LCDRs with twelve years of experience should be able to contribute immediately. 4. Year thirteen: Fifth or Second Core Competency (CORE) ADT. Fifth ADTs are rare and will be limited to exceptional duty periods of significant responsibility, such as SSO Coordinator or MSC Representative Roles. Typically, SSOs have transitioned to a third supported command by year thirteen and are in the first or second SUPSPEC period. Second CORE ADTs build upon the AOR indoctrination duty period, or first CORE ADT. This ADT should be in a staff or field role in support of ongoing operations or exercise. Successful adaptation to increased responsibility will lead to leadership and/or senior staff level assignments. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance. 5. Year fourteen: SSOs will now be nearing completion of a third CORE tour with a Third CORE ADT, culminating support of the support command prior to shifting to another. Depending on prior service and demonstration of ability, this ADT will be in a sr. staff or field leadership role in support of ongoing operations or exercise with an increase in responsibility. An inability to assimilate or adjust will prevent a member from reaching leadership. LCDRs who are recommended for retention will be Promotion Board eligible in year fourteen or fifteen and those selected for Commander will progress to more challenging assignments. 5. Year fifteen-twenty: SSOs LCDRs who fail to select to CDR will be retained until year twenty, at which time they will be discharged or retire if eligible. Members who fail to select are still directed to participate in the Program and required to fulfill their annual requirements. Members who fail to select and do not participate will be separated from the SSOP. (b) Coursework 1. Military Sealift Command 101 on NKO:CNRFC-MSC101-2 2. Navy Reserve Fundamentals on NKO:NAVRESFOR-NRF-3.0 3. Primary Professional Military Education (CWOs and O1 to O4) Blocks 1-7 on NKO: PPME-JO-B1.v2 - PPME-JO-B7.v2. NOTE: ALL SSOs commissioned on or after June 10, 2011 are REQUIRED to complete all three courses above within the first five years of a member’s commissioning date. These courses should be completed within the first two years. Motivated SSOs can complete these courses within the first year after the PCI Course. Members commissioned prior to June

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10, 2011 are only required to complete MSC 101. The two additional courses are highly recommended for all SSOs and are prerequisites for more advanced assignments or JPME. 4. Information Assurance / Cyber Awareness Training on NKO: This is an annual requirement needed for access to government systems. 5. Anti-Terrorism / Force Protection Training on NKO: This is an annual requirement for many CONUS and all OCONUS ADT orders. (2) Required Administrative Processes (a) PHA: The PHA is a “rolling” requirement, expiring 12 months after completion. All SSOs are required to maintain an active PHA. NOTE: PHA requirements are delineated in Chapter Two. Review this material for guidance on completion. (b) PFA: The PFA is a calendar year requirement, divided into two cycles. All SSOs are required to complete the PFA each cycle. A current PHA is a prerequisite for PFA completion. NOTE: PFA requirements are delineated in Chapter Two. Review this material for guidance on completion. (a) NSIPS Updates: NSIPS is updated by the membership on an annual basis, with a minimum time of 180 days prior to ADT orders, but no longer than 365 days in total. All SSOs are directed to update NSIPS dependency data and civilian employment information. NOTE: NSIPS requirements are delineated in Chapter Two. Review this material for guidance on completion. (3) Optional Participation (a) Extended Duty in support of the SSOP Initiatives or Supported Command requirements. LCDRs seeking career advancement should consider 6 month to 12 month Mobilization or Active Duty for Special Work roles or four month roles in support of MAC Area Commanders on SSOP funded ADT. Duty period exceeding 90 days is in an ‘observed’ status and those FITREPS will separate successful SSOs from those who only fulfill base requirements. ADSW and MOB assignments are not SSOP funded and listed via GovDelivery or SSOPM re-broadcast, with either CNRFC N35 (MOB) or supported command (ADSW) selecting those for participation. SSOs should seek a long term opportunity in each pay-grade. (b) Second ADT period within a Fiscal Year. All SSOs who maintain compliance and have received positive feedback from supported commands are authorized second ADT periods in the second half of the fiscal year if ADT funds are available and made so to members for second ADT by the SSO PM on or about the 1st of April. No Second ADTs will be approved for members prior to April 1st and no Second ADT will

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be approved if member have any outstanding administrative concerns. A Second ADT will follow the recommended career path above. (c) Non-Traditional ADT (as a second ADT). All SSOs who maintain compliance and have received positive feedback from supported commands are authorized second ADT periods in the second half of the fiscal year if ADT funds are available and made so to members for second ADT by the SSO PM on or about the 1st of April to support Non-Traditional opportunities. A Non-traditional SSO ADT is one that does not directly support strategic sealift or USTRANSCOM requirements; however, do allow SSOs the opportunity to diversify and learn how other USN or DOD enterprises operate. Non-traditional ADT is typically found through networking or GovDelivery ADT announcements and requires SSOPM approval. All SSRG members seeking Non-traditional ADT are required to submit an approval package to the SSOPM which includes: Last three FITREPS, PRIMS printout showing last three PFA periods, MRRS printout showing IMR status and cover letter explaining the duty period and why it should be approved along with a letter/email from the prospective gaining command offering the invitation. Non-traditional ADT requests should be made in excess of 45 days from desired start date and be limited to two weeks unless paid for by the gaining command. (d) Promotion Board Participation. SSOs as LCDRs may apply to be a recorder on a Promotion Board (refer to board participation on NPC or BOL). It is highly encouraged that SSOs seeking higher pay-grades apply for this experience. Hard work and long hours, a board recorder is responsible for the accuracy of 100+ records to be briefed. Participation on a board provides a unique perspective on records management. If selected, SSRG members may attend a Promotion Board in lieu of or in part with the recommended career path and not restricted to the requirements delineated for a Non-Traditional ADT since PERS-8 selects the members and pays for the ADT. (e) Muster. All SSOs in the SSRG are encouraged to participate in an IRR Muster once per calendar year. These musters are paid events, providing a stipend of ~$220 regardless of pay grade and held at NOSCs throughout the country. SSRG IRR Musters are run by SSU / SSDs and are applied for via NROWS (details in chapter 2). (f) Inactive Duty Training (IDT) non-paid. SSOs are encouraged to participate with SELRES units at their local NOSC on IDT orders. This participation will provide an excellent basis of fact on SELRES requirements, mission and opportunities. Members participating on IDT orders will earn a retirement point for each drill period. All IDT orders for SSRG members are approved by the SSOPM (details in chapter 2) (g) Correspondence Courses. All SSOs are encouraged, but not required, to earn a qualifying year towards retirement. Since ADT alone will not provide sufficient points, for most, correspondence

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Courses are recommended as a supplementary avenue for those points. Courses can be found on NKO and NETC webpages. Please refer to section on points for more information. e. COMMANDER (CDR): SSOs who have been elevated to CDR have demonstrated consistent superior performance in their roles and are leaders in the community. Historically half of those selected for CDR came from the SSRG and the other half from the SELRES. The trend in recent years is toward SELRES participation, which is increasing SELRES opportunity and selections to CDR. CDRs may be retained until 28 years if not selected for Captain; however, all SSOs post MSO must maintain compliance to be retaining in an active status. CDRs must show annual participation for retention. The Program Sponsor position (OPNAV N42E) is a 2-3 yr recall available and again, is for “A” students in the Program who have shown significant service. An O5 in the Program should have performed a mobilization or long term active duty assignment at least once and is expected to advance their professional portfolio. O5 officers are Sr. Officers and should be able to lead on ADT, step in with little lead time to fill in critical staff roles and have a thorough understanding of the Navy, Joint Operations and especially sealift. (1) Required Training (a) ADT 1. Year sixteen: Second Core Competency (CORE) ADT. The Core Competency program is discussed in more detail in this chapter and is the basis for SSRG career development and support, providing a clearer trajectory for members as well as the supported commands. All SSRG members, after completion of the first three prescribed ADTs will select a SSO CORE and coordinate with a supported command for the first of a three year support relationship. At the conclusion of three years an SSO may opt to shift duty locations and/or Core Competencies. Second CORE ADTs build upon the AOR indoctrination duty period, or first CORE ADT. This ADT should be in a staff or field role in support of ongoing operations or exercise. Successful adaptation to increased responsibility will lead to leadership and/or senior staff level assignments. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance. 2. Year seventeen: Third CORE ADTs are the culmination of the two prior ADTs and generally are the final ADTs in support of the support command prior to shifting to another. Depending on prior service and demonstration of ability, this ADT will be in a staff or field role in support of ongoing operations or exercise with an increase in responsibility. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance.

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3. Year eighteen: Forth CORE ADT at a supported command or first CORE ADT at a new supported command. After three years in support of a specific supported command, within a CORE SSOs may elect to shift COREs and/or supported commands, based on a demand signal or opportunities. If a member elects to stay at the supported command for a fourth year, the ADT is generally longer and in a leadership or sr. project manager role, sometimes independent and/or in command of other personnel. Members who elect to or, due to a lack of demand and are not invited back, participate with a new supported command will revert to the “first” CORE ADT described above with the exception that CDRs with eighteen years of experience should be able to contribute immediately in senior roles and levels of responsibility. 4. Year nineteen: Fifth or Second Core Competency (CORE) ADT. Fifth ADTs are rare and will be limited to exceptional duty periods of significant responsibility, such as SSO Coordinator or MSC OIC Roles. Typically, SSOs have transitioned to a forth supported command by year nineteen and are in the first or second SUPSPEC period. Second CORE ADTs build upon the AOR indoctrination duty period, or first CORE ADT. This ADT should be in a sr. staff or field leadership role in support of ongoing joint or combined operations / exercise. Successful adaptation to increased responsibility will lead to leadership and/or senior staff level assignments. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance. 5. Year twenty: SSOs will now be nearing completion of a fourth CORE tour with a Third CORE ADT, culminating support of the support command prior to shifting to another. Depending on prior service and demonstration of ability, this ADT will be in a sr. staff or field leadership role in support of ongoing operations or exercise with an increase in responsibility. An inability to assimilate or adjust will prevent a member from reaching leadership. CDRs who are recommended for retention will be Promotion Board eligible in year twenty or twenty one and those selected for Captain will progress to even more challenging assignments. 5. Year twenty one-twenty eight: SSOs CDRs who fail to select to CAPT will be retained until year twenty eight, at which time they will be discharged or retire if eligible. Members who fail to select are still directed to participate in the Program and required to fulfill their annual requirements. Members who fail to select and do not participate will be separated from the SSOP. (b) Coursework 1. Military Sealift Command 101 on NKO:CNRFC-MSC101-2 2. Navy Reserve Fundamentals on NKO:NAVRESFOR-NRF-3.0

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3. Primary Professional Military Education (CWOs and O1 to O4) Blocks 1-7 on NKO: PPME-JO-B1.v2 - PPME-JO-B7.v2. NOTE: ALL SSOs commissioned on or after June 10, 2011 are REQUIRED to complete all three courses above within the first five years of a member’s commissioning date. These courses should be completed within the first two years. Motivated SSOs can complete these courses within the first year after the PCI Course. Members commissioned prior to June 10, 2011 are only required to complete MSC 101. The two additional courses are highly recommended for all SSOs and are prerequisites for more advanced assignments or JPME. 4. Information Assurance / Cyber Awareness Training on NKO: This is an annual requirement needed for access to government systems. 5. Anti-Terrorism / Force Protection Training on NKO: This is an annual requirement for many CONUS and all OCONUS ADT orders. (2) Required Administrative Processes (a) PHA: The PHA is a “rolling” requirement, expiring 12 months after completion. All SSOs are required to maintain an active PHA. NOTE: PHA requirements are delineated in Chapter Two. Review this material for guidance on completion. (b) PFA: The PFA is a calendar year requirement, divided into two cycles. All SSOs are required to complete the PFA each cycle. A current PHA is a prerequisite for PFA completion. NOTE: PFA requirements are delineated in Chapter Two. Review this material for guidance on completion. (a) NSIPS Updates: NSIPS is updated by the membership on an annual basis, with a minimum time of 180 days prior to ADT orders, but no longer than 365 days in total. All SSOs are directed to update NSIPS dependency data and civilian employment information. NOTE: NSIPS requirements are delineated in Chapter Two. Review this material for guidance on completion. (3) Optional Participation (a) Extended Duty in support of the SSOP Initiatives or Supported Command requirements. LCDRs seeking career advancement should consider 6 month to 12 month Mobilization or Active Duty for Special Work roles or four month roles in support of MAC Area Commanders on SSOP funded ADT. Duty period exceeding 90 days is in an ‘observed’ status and those FITREPS will separate successful SSOs from those who only fulfill base requirements. ADSW and MOB assignments are not SSOP funded and listed via GovDelivery or SSOPM re-broadcast, with either CNRFC N35 (MOB) or supported command (ADSW) selecting those for participation. SSOs should seek a long term opportunity in each pay-grade.

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(b) Second ADT period within a Fiscal Year. All SSOs who maintain compliance and have received positive feedback from supported commands are authorized second ADT periods in the second half of the fiscal year if ADT funds are available and made so to members for second ADT by the SSO PM on or about the 1st of April. No Second ADTs will be approved for members prior to April 1st and no Second ADT will be approved if member have any outstanding administrative concerns. A Second ADT will follow the recommended career path above. (c) Non-Traditional ADT (as a second ADT). All SSOs who maintain compliance and have received positive feedback from supported commands are authorized second ADT periods in the second half of the fiscal year if ADT funds are available and made so to members for second ADT by the SSO PM on or about the 1st of April to support Non-Traditional opportunities. A Non-traditional SSO ADT is one that does not directly support strategic sealift or USTRANSCOM requirements; however, do allow SSOs the opportunity to diversify and learn how other USN or DOD enterprises operate. Non-traditional ADT is typically found through networking or GovDelivery ADT announcements and requires SSOPM approval. All SSRG members seeking Non-traditional ADT are required to submit an approval package to the SSOPM which includes: Last three FITREPS, PRIMS printout showing last three PFA periods, MRRS printout showing IMR status and cover letter explaining the duty period and why it should be approved along with a letter/email from the prospective gaining command offering the invitation. Non-traditional ADT requests should be made in excess of 45 days from desired start date and be limited to two weeks unless paid for by the gaining command. (d) Promotion Board Participation. SSOs as CDRs may apply to be a recorder or voting member (LCDR Board only) on a Promotion Board (refer to board participation on NPC or BOL). It is highly encouraged that SSOs seeking higher pay-grades apply for this experience. Hard work and long hours, a board recorder is responsible for the accuracy of 100+ records to be briefed. Board voting members will be responsible for the accurate and authoritative briefing of 25-50 records in a flag setting with leaders and flag officers of different communities. Board members need to have a detailed and current understanding of the SSOP to function properly and must have demonstrated leadership prior to assignment. Participation on a board provides a unique perspective on records management. If selected, SSRG members may attend a Promotion Board in lieu of or in part with the recommended career path and not restricted to the requirements delineated for a Non-Traditional ADT since PERS-8 selects the members and pays for the ADT. (e) Muster. All SSOs in the SSRG are encouraged to participate in an IRR Muster once per calendar year. These musters are paid events, providing a stipend of ~$220 regardless of pay grade and held at NOSCs throughout the country. SSRG IRR Musters are run by SSU / SSDs and are applied for via NROWS (details in chapter 2).

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(f) Inactive Duty Training (IDT) non-paid. SSOs are encouraged to participate with SELRES units at their local NOSC on IDT orders. This participation will provide an excellent basis of fact on SELRES requirements, mission and opportunities. Members participating on IDT orders will earn a retirement point for each drill period. All IDT orders for SSRG members are approved by the SSOPM (details in chapter 2) (g) Correspondence Courses. All SSOs are encouraged, but not required, to earn a qualifying year towards retirement. Since ADT alone will not provide sufficient points, for most, correspondence Courses are recommended as a supplementary avenue for those points. Courses can be found on NKO and NETC webpages. Please refer to section on points for more information. f. CAPTAIN (CAPT): A Captain in the SSRG has demonstrated exceptional sustained service over 20+ years and is an outlier to their respective year groups. All SSO CAPTs are leaders and most are either directors or higher in a civilian capacity or masters/chief engineers aboard ship. SSRG CAPTs are expected to lead, mentor, train and seek opportunities to develop future SSOP leaders with contributing at the highest level with SSOP supported commands. Those who have demonstrated significant leadership in contingency/operational/staff roles should consider the APPLY process and transition to SELRES or VTU. (1) Required Training (a) ADT 1. Year twenty two: Second Core Competency (CORE) ADT. The Core Competency program is discussed in more detail in this chapter and is the basis for SSRG career development and support, providing a clearer trajectory for members as well as the supported commands. All SSRG members, after completion of the first three prescribed ADTs will select a SSO CORE and coordinate with a supported command for the first of a three year support relationship. At the conclusion of three years an SSO may opt to shift duty locations and/or Core Competencies. Second CORE ADTs build upon the AOR indoctrination duty period, or first CORE ADT. This ADT should be in a staff or field role in support of ongoing operations or exercise. Successful adaptation to increased responsibility will lead to leadership and/or senior staff level assignments. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance. 2. Year twenty three: Third CORE ADTs are the culmination of the two prior ADTs and generally are the final ADTs in support of the support command prior to shifting to another. Depending on prior service and demonstration of ability, this ADT will

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be in a staff or field role in support of ongoing operations or exercise with an increase in responsibility. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance. 3. Year twenty four: Forth CORE ADT at a supported command or first CORE ADT at a new supported command. After three years in support of a specific supported command, within a CORE SSOs may elect to shift COREs and/or supported commands, based on a demand signal or opportunities. If a member elects to stay at the supported command for a fourth year, the ADT is generally longer and in a leadership or sr. project manager role, sometimes independent and/or in command of other personnel. Members who elect to or, due to a lack of demand and are not invited back, participate with a new supported command will revert to the “first” CORE ADT described above with the exception that CAPTs with twenty four years of experience should be able to contribute immediately in senior roles and levels of responsibility. 4. Year twenty five: Fifth or Second Core Competency (CORE) ADT. Fifth ADTs are rare and will be limited to exceptional duty periods of significant responsibility, such as SSO Coordinator or MSC OIC Roles. Typically, SSOs have transitioned to a sixth or seventh supported command by year twenty five and are in the first or second SUPSPEC period. Second CORE ADTs build upon the AOR indoctrination duty period, or first CORE ADT. This ADT should be in a sr. staff or field leadership role in support of ongoing joint or combined operations / exercise. Successful adaptation to increased responsibility will lead to leadership and/or senior staff level assignments. An inability to assimilate or adjust will prevent a member from reaching leadership. Refer to the CORE section for additional guidance. 5. Year twenty six: SSOs will now be nearing completion of a CORE tour with a Third CORE ADT, culminating support of the support command prior to shifting to another. Depending on prior service and demonstration of ability, this ADT will be in a sr. staff or field leadership role in support of ongoing operations or exercise with an increase in responsibility. An inability to assimilate or adjust will prevent a member from reaching leadership. 5. Year twenty seven-thirty: CAPTs will be retained until year thirty, at which time they will be discharged or retire if eligible. All CAPTs are still directed to participate in the Program and required to fulfill their annual requirements. Members who fail to participate will be separated from the SSOP. (b) Coursework 1. Military Sealift Command 101 on NKO:CNRFC-MSC101-2 2. Navy Reserve Fundamentals on NKO:NAVRESFOR-NRF-3.0

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3. Primary Professional Military Education (CWOs and O1 to O4) Blocks 1-7 on NKO: PPME-JO-B1.v2 - PPME-JO-B7.v2. NOTE: ALL SSOs commissioned on or after June 10, 2011 are REQUIRED to complete all three courses above within the first five years of a member’s commissioning date. These courses should be completed within the first two years. Motivated SSOs can complete these courses within the first year after the PCI Course. Members commissioned prior to June 10, 2011 are only required to complete MSC 101. The two additional courses are highly recommended for all SSOs and are prerequisites for more advanced assignments or JPME. 4. Information Assurance / Cyber Awareness Training on NKO: This is an annual requirement needed for access to government systems. 5. Anti-Terrorism / Force Protection Training on NKO: This is an annual requirement for many CONUS and all OCONUS ADT orders. (2) Required Administrative Processes (a) PHA: The PHA is a “rolling” requirement, expiring 12 months after completion. All SSOs are required to maintain an active PHA. NOTE: PHA requirements are delineated in Chapter Two. Review this material for guidance on completion. (b) PFA: The PFA is a calendar year requirement, divided into two cycles. All SSOs are required to complete the PFA each cycle. A current PHA is a prerequisite for PFA completion. NOTE: PFA requirements are delineated in Chapter Two. Review this material for guidance on completion. (a) NSIPS Updates: NSIPS is updated by the membership on an annual basis, with a minimum time of 180 days prior to ADT orders, but no longer than 365 days in total. All SSOs are directed to update NSIPS dependency data and civilian employment information. NOTE: NSIPS requirements are delineated in Chapter Two. Review this material for guidance on completion. (3) Optional Participation (a) Extended Duty in support of the SSOP Initiatives or Supported Command requirements. LCDRs seeking career advancement should consider 6 month to 12 month Mobilization or Active Duty for Special Work roles or four month roles in support of MAC Area Commanders on SSOP funded ADT. Duty period exceeding 90 days is in an ‘observed’ status and those FITREPS will separate successful SSOs from those who only fulfill base requirements. ADSW and MOB assignments are not SSOP funded and listed via GovDelivery or SSOPM re-broadcast, with either CNRFC N35 (MOB) or supported command (ADSW) selecting

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those for participation. SSOs should seek a long term opportunity in each pay-grade. (b) Second ADT period within a Fiscal Year. All SSOs who maintain compliance and have received positive feedback from supported commands are authorized second ADT periods in the second half of the fiscal year if ADT funds are available and made so to members for second ADT by the SSO PM on or about the 1st of April. No Second ADTs will be approved for members prior to April 1st and no Second ADT will be approved if member have any outstanding administrative concerns. A Second ADT will follow the recommended career path above. (c) Non-Traditional ADT (as a second ADT). All SSOs who maintain compliance and have received positive feedback from supported commands are authorized second ADT periods in the second half of the fiscal year if ADT funds are available and made so to members for second ADT by the SSO PM on or about the 1st of April to support Non-Traditional opportunities. A Non-traditional SSO ADT is one that does not directly support strategic sealift or USTRANSCOM requirements; however, do allow SSOs the opportunity to diversify and learn how other USN or DOD enterprises operate. Non-traditional ADT is typically found through networking or GovDelivery ADT announcements and requires SSOPM approval. All SSRG members seeking Non-traditional ADT are required to submit an approval package to the SSOPM which includes: Last three FITREPS, PRIMS printout showing last three PFA periods, MRRS printout showing IMR status and cover letter explaining the duty period and why it should be approved along with a letter/email from the prospective gaining command offering the invitation. Non-traditional ADT requests should be made in excess of 45 days from desired start date and be limited to two weeks unless paid for by the gaining command. (d) Promotion Board Participation. SSOs as CAPTs may apply to be a voting member on a Promotion Board (refer to board participation on NPC or BOL). Board voting members will be responsible for the accurate and authoritative briefing of 25-50 records in a flag setting with leaders and flag officers of different communities. Board members need to have a detailed and current understanding of the SSOP to function properly and must have demonstrated leadership prior to assignment. Participation on a board provides a unique perspective on records management. If selected, SSRG members may attend a Promotion Board in lieu of or in part with the recommended career path and not restricted to the requirements delineated for a Non-Traditional ADT since PERS-8 selects the members and pays for the ADT. (e) Muster. All SSOs in the SSRG are encouraged to participate in an IRR Muster once per calendar year. These musters are paid events, providing a stipend of ~$220 regardless of pay grade and held at NOSCs throughout the country. SSRG IRR Musters are run by SSU / SSDs and are applied for via NROWS (details in chapter 2).

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(f) Inactive Duty Training (IDT) non-paid. SSOs are encouraged to participate with SELRES units at their local NOSC on IDT orders. This participation will provide an excellent basis of fact on SELRES requirements, mission and opportunities. Members participating on IDT orders will earn a retirement point for each drill period. All IDT orders for SSRG members are approved by the SSOPM (details in chapter 2) (g) Correspondence Courses. All SSOs are encouraged, but not required, to earn a qualifying year towards retirement. Since ADT alone will not provide sufficient points, for most, correspondence Courses are recommended as a supplementary avenue for those points. Courses can be found on NKO and NETC webpages. Please refer to section on points for more information. 6. MENTORSHIP. a. The SSOP has Facebook page dedicated to the Program and open to members. All SSOs should join. The Facebook page is an excellent avenue for program guidance, basic Q&A as well as outreach. The Program Leadership is on the page. Most questions are answered by the Program membership and in short orders. Most questions receive multiple responses within an hour. The SSO PM and SSO PS also provide oversight and corrections if need be; however, this is a community site and designed to leverage the knowledge and experience of the membership. a. The SSOP has created a LinkedIn webpage to facilitate member networking between members and with perspective gaining commands. SSOP supported commands will post opportunities and search the database for those members with specific skillsets required. All SSOs and SSO supported commands are encouraged to join, contribute and collaborate. 7. CORE COMPETENCIES. a. Background. Navy manpower systems use Core Competency codes to identify Core Competency requirements and personnel that are specialists. (1) Core Competencies are employed to facilitate the assignment of specialists to Core Competency billets or requirement. Core Competencies are professional disciplines secondary to an officer’s primary specialty (Designator). (2) Officers gain designation by meeting Core Skill Requirements (CSRs). CSRs specify the functional areas covered by a Core Competency discipline. They are a set of quantifiable skills, traits and experiences that a subspecialist must possess to perform acceptably in a coded billet or requirement.

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(3) To better refine the career path and professional development of SSRG members, the SSOP will be divided into four Core Competencies (CORE): (a) Shipboard Operations: The Shipboard Operations CORE is the Primary CORE for the SSRG. Designed to provide skilled license mariners to MSC, MARAD and the Sealift interests of DOD, members in this CORE perform their annual ADT on board ships in the MSC/MARAD fleets and with MARAD and MSC regional offices. (b) Shipyard Operations: The Shipyard Operations CORE is one of two primary shore side COREs of the SSRG. It is designed to provide skilled engineers and deck officers with extensive shipyard, naval architecture or shipyard management experience to MSC and NAVSEA in execution of TYCOM functions. Members in this CORE perform their annual ADT at shipyards, aboard ship as port engineers and with engineering departments in the US and abroad. (c) Maritime Operations: The Maritime Operations CORE is one of two primary shore side COREs of the SSRG. Designed to provide skilled deck and engineering officers with extensive port operations, port engineering, maritime logistics and supply chain management experience to MSC, Fleet and Task Forces in execution of OPLAN and Operational functions. Members in this CORE perform their annual ADT in both staff and field roles supporting ongoing operations, asset based exercises and simulated exercises in the US and abroad. (d) Training: Reserved for Sr. SSOs wishing to provide mentorship, Training CORE members will participate annually at the ENS PCI Course in addition to mentorship opportunities at each of the Maritime School. (4) Each CORE will provide a member with career development opportunities a more structured ADT progression and direct operational support to one of the three core missions of the SSOP. The Training CORE is reserved for Sr. SSOs (O-5 and O-6) wishing to contribute to the future development of the SSOP. (5) All SSRG members will be required to select the CORE they wish to participate in. Those who do not will default to the Shipboard CORE. In addition to this program, the first three ADT periods for newly commissioned Ensigns are proscribed: (a) All ENS, regardless of source, are required to attend the SSOP ENS PCI Course in Norfolk, VA. This course prepares members for the years of service ahead through a series of classes, hands on training and mentorship. SSOs that re-designate into the SSO Community are encouraged to attend but may receive a deferment based on prior experience. Those members must receive permission from the SSO PM to skip the PCI Course.

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(b) All SSOs are required to serve an ADT with MARAD and MSC after completion of the PCI Course (order is not important). The MARAD ADT will be shipboard, in support of the MARAD RRF. The MSC ADT may be shipboard, in support of ROS and FOS vessels or in a shore-side capacity. These ADTs cannot be skipped or waived and are required for all members. (c) A member’s fourth ADT will be their first in a chosen CORE. At the conclusion of the third ADT, members are directed to choose a CORE and provide a memo to the Program Office to that effect. Upon selection, the fourth ADT should be arranged with a supported command (please review contacts and opportunities). Subsequent ADT will follow the career guidelines above. (6) CORE FAQs (a) I am already a SSRG member, how does this affect me? If you have completed three ADT periods you are directed to select a CORE of your choice. (b) What if I do not choose a CORE? All SSRG members who do not select a CORE will be placed in the “Shipboard CORE” (c) Can I do an ADT outside of my CORE? Yes, but only as a second ADT if authorized. (d) When can I change CORE? After three years. (e) Is there a “better” CORE? No, each has a tremendous amount of options and all contribute to a ‘career’ in the Program. (f) Do we have to change CORE? No, but it might be beneficial to experience other opportunities if you feel that you’ve exhausted your potential. (g) I am SELRES, do I need to choose a CORE? No, this is a SSRG program. Your training is directed by your Unit and Operational Chain of Command. (h) How will I know what CORE is eligible for ADTs? The ADT advertisement will list all applicable CORE and/or License AQDs required. In some cases an ADT opportunity will cross COREs. (i) Will an ADT application in NROWS be disapproved if I do not have the required CORE? Yes, unless it is a second ADT if authorized. (j) How do I choose a CORE? Any three are open to all members, regardless of license. It is recommended that each member review the Training options and find the best fit.

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(k) Will I earn an NOB? This is in development. The goal is to endorse recommendations for NOBCs at the conclusion of a three year period in a CORE (7) CORE Process (a) Step 1: Review material and choose a CORE (b) Step 2: Submit to the Program Office an email in memo format requesting a CORE (c) Step 3: Contact Gaining Command POCs for opportunities (d) Step 4: While on ADT, develop plan for follow up ADT with same gaining command if invited to return (e) Step 5: At conclusion of three years in CORE determine if a change is needed (not required) (f) Step 6: Notify Program Office of the requested change

Figure 14: CORE Selection Process

b. CORE Career Paths

•Required for all SSRG ENSs

•Contact the SSO PO for scheduling

ENSIGN Post Commissioning Indoctrination

•Required for all SSRG members as a second ADT

•Initial Familiarization to RRF/ROS Assets

MARAD or MSC Shipboard Support •MSC support is mandatory

for all SSRG members within the first three years of service

•Ashore or shipboard

MSC Support

•Forth ADT will be first CORE ADT

•Shipboard CORE is the default CORE

•ADT will be directed based on CORE training plan

FIRST CORE ADT

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(1) Specific Career Paths and career progression recommendations are available on the SSO Webpage. These recommendations are updated annually to attune for changes in Program requirements and support structure. All SSOs are encouraged to review each CORE path and location specific progression as a model to plan for future ADT. 8. SELRES AFFILIATION. a. SELRES Background. Consists of units and individuals in the Ready Reserve, designated by the CNO and approved by the Chairman, Joint Chiefs of Staff, as so essential to initial wartime missions they have priority over all other Reservists. All SELRES are in an active status. SELRES are required to participate in Inactive Duty Training (IDT) and Annual Training (AT). (1). SELRES Units. Units manned and equipped to serve and/or train either as Operational or Augmentation units. Operational units train and serve together. Augmentation units train together but, when mobilized, lose their unit identity and become part of the Active Component (AC) command or activity. Commissioned units are Operational units with their own organic or pre-staged equipment such as aircraft squadrons, ships, fleet hospitals, construction force, and cargo handling battalions. These commissioned units are tasked to deliver a complete, operational entity to the fleet. (2). Individual Mobilization Augmentees (IMAs). IMAs are individual members of the SELRES who are trained and pre-assigned to a Reserve Component (RC) billet, in an AC or non-DoD organization (such as the Federal Emergency Management Agency (FEMA)) which must also be filled on or shortly after mobilization. b. SELERS Affiliation. SELRES affiliation relates to a member of the Ready Reserve, with a remaining incurred obligation, accessing into a pay drill billet with an established drilling unit or Individual Mobilization Augmentee (IMA) billet of the Navy Reserve. Ideally, SELRES are assigned to programs and units of the Navy Reserve consistent with their background, experience, and training. Per DoDD 1200.7, it is DoD policy that members of the Ready Reserve meet the provisions of Title 10 USC 10149 and provide a Ready Reserve force composed of members who: (1). Meet military service wartime standards of mental, moral, professional, and physical fitness. (2). Possess the military qualifications required for their rank/rating/specialty. (3). Are available immediately for Active Duty (AD) during a mobilization or as otherwise required by law.

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c. Note: OPNAVINST 1001.21 stipulates that the mission of the Reserve Component is to “provide trained units and qualified persons available for active duty in the armed forces, in time of war or national emergency and at such times as the national security may require.” To that end, the Selected Reserve must “be prepared to respond to the entire spectrum of requirements, including war or national emergency, contingency operations, Military Operations Other Than War (MOOTW), Peacetime Contributory Support (PCS), humanitarian operations, full or partial mobilization (including pre and/or post mobilization) and at such other times as the national security may require.” d. All applicants for SELRES drill pay billet affiliation must be under a current contractual obligation, must continue to meet basic eligibility requirements, and must meet the specific requirements for the program under which they are affiliating. Personnel discharged from the SELRES of any Service with a characterization of “Not Recommended for Reenlistment” require COMNAVCRUITCOM (00) via NAVPERSCOM (PERS-913) approval prior to reaffiliation. Personnel transferred from the SELRES due to unsatisfactory participation and not recommended for reaffiliation require prior approval to reaffiliate from COMNAVCRUITCOM (N32) via NAVPERSCOM (PERS-913). f. Orders. Navy Reservists must be issued individual orders assigning them to perform InActive Duty Training (IDT). SSRG members seeking affiliation in the SELRES are directed to a Navy Officer Recruiter who will guide the member through the Process. Annual quota is established for each community and SSOs may or may not have sufficient quota to affiliate in a given year. Billets are assigned based on availability with preference given to local drillers in SSO billets and/or MSC Units.

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Figure 15: SSRG to SELRES Process

g. Current SELRES SSOs may return to the SSRG, provided they meet the following conditions: (1) Not on RMP or not tapped for mobilization (2) Valid MMC w/ STCW (3) Current PHA w/ Passing PFA h. SSO SELRES interested in returning to the SSRG need to communicate with their unit and the SSO PM. The SSO Program Office will initiate a ready reserve agreement and liaise with CNRFC N12 for orders to RUIC 2525M.

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Figure 16: SERLES to SSRG Process

9. AQD / NOBC.

a. In an attempt to streamline and enhance the AQD process, the Strategic Sealift Officer Program Office actively manages all License related AQDs for the community. The SSOP has received permission to bypass the board process below and submit updates to PERS-9 of license related AQDs only, all other AQDs or NOBCs still fall under the board process. This means that the member no longer needs to submit an AQD request to the Program Office. Monthly the Program Office will send updates to PERS, removing AQDs from members with expired licenses and adding or changing AQDs to reflect new or upgraded licenses. Quarterly the Program Officer receives from the USCG an updated list of licenses by member, and this, in combination with member self-reporting is utilized to ensure the proper AQDs are requested and inputted in the OSR. b. While this process should catch most, there are holes that need to be filled. All SSOs are encouraged to verify their OSR to see if the proper license AQD is listed. What is most important for all SSOs is that a license AQD is in the record, without one, the result is an assumption of no license. If an AQD level is wrong, or it is missing please notify the Program Office. c. As a reminder, the Program Office cannot endorse NOBCs or non-license AQDs. NOBCs are "NAVY" occupation codes and reflect NAVY work

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performed over a long period of time. Two week ADT does not qualify a member for an NOBC. Sustained support in a similar role, in conjunction with a civilian expertise may be sufficient. An endorsement letter must be written by a gaining command that observes the work performed (thus the reason the Program Office cannot endorse).

Figure 17: AQD / NOBC Process

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Chapter 4 : OPERATIONAL DEFINITIONS

1. DEFINITIONS. Only in the military can two individuals’ carryout a conversation and never actual say a single word. Strewn with acronyms and expressions what is needed to navigate this morass of confusion and conflicting terminology is a “Rosetta Stone” for SSRG members. This list of Operational Definitions is not exhaustive, but is inclusive to most Strategic Sealift Officer Requirements and Programs.

a. AC: Active Component; The Navy is divided into two components, the AC, Active Component and the RC, Reserve Component. Members of the AC are on Active Duty, not affiliated with the Reserve Component (i.e. not a RC member on Active Duty Orders or Full Time Support).

b. ADSEP: Administrative Separation; The purpose of ADSEP is to

promote the readiness of the Navy by providing an orderly means to: evaluate the suitability of persons to serve in the Armed Forces based on their ability to meet required performance, conduct, and disciplinary standards; maintain standards of performance, conduct, and discipline through characterization of service in a system that emphasizes the importance of honorable service; achieve authorized force levels and grade distributions; provide an orderly means of discharge for enlisted personnel. MOST COMMON ADSEPS: Unsatisfactory Participation; Misconduct-Pattern of Misconduct; Misconduct-Drug Abuse; Physical Fitness Assessment Failure. Refer to Military Personnel Manual (MPM) 1910-010 through 1910-900 and DODI 1332.14 for all other ADSEP’s and policy regarding.

c. ADSW: Active Duty for Special Work; The ADSW program supports

Navy mission requirements for which no permanent duty billet or position is programmed and where active duty personnel with the required skills are not reasonably available. A request for an ADSW requirement is submitted by a command that requires temporary reserve support to facilitate valid, unfunded, unplanned, emergent, non-recurring projects that assigned personnel cannot accomplish. ADSW is not intended to fill gapped billets. ADSW orders are issued for a duration of 30 days or more in length and do not exceed 365 days (including the period required for processing onto active duty and release from active duty). Orders do not cross fiscal year boundaries.

d. ADT: Active Duty Training ; Active Duty Training is intended to

enhance or refresh existing skills that support military operations or future mobilizations. ADT is authorized for Individual Ready Reserve (IRR) members to allow full-time attendance at organized and specialized skill, professional development, refresher, and proficiency training. Emphasis is placed on those skills most likely to be needed during the first 30 days after mobilization. NOTE: The primary purpose of ADT is to maintain mobilization readiness and sharpen military skills. As such, IRR members utilizing ADT are

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assumed to have mobilization interest and may be contacted with recall opportunities.

e. AOR: Area of Responsibility; Area Of Responsibility is a pre-

defined geographic region assigned to a Combatant commanders of the Unified Command Plan (UCP), that are used to define an area with specific geographic boundaries where they have the authority to plan and conduct operations; for which a force, or component commander bears a certain responsibility. The term may also be used in other countries worldwide but it originated within the United States armed forces. This system is designed to allow a single commander to exercise command and control of all military forces in the AOR, regardless of their branch of service.

f. AQD: Additional Qualification Designation; AQD’s are assigned

based upon qualified military experience and education. Officers may request an AQD by submitting a letter, with supporting documentation, as specified in BUPERSINST 1001.39F and NAVPERS 15839I, Volume I, to Navy Personnel Command. Upon approval, the AQD will be entered into the officer’s permanent record by PERS-911.

g. AT: Annual Training; Annual training refers to the yearly

training period conducted by all National Guard and Reserve components of the United States military pursuant to law and military service directives. Usually advertised as two weeks each year that personnel must attend, annual training periods have increased to as much as month-long events during contingencies. This training may be conducted at the home unit, a reserve unit's supported active duty command, a NTC (national training center), or any other appropriate location.

h. AY: Anniversary Year; The date used to determine the anniversary

year is established as the date the member entered into active service or into status in a Reserve component. The start date (month and day) for each successive anniversary year will not be adjusted unless the member has a break in service. A break in service occurs only when a member transfers to an inactive status, the Retired Reserve, or is discharged for a period greater than 24 hours. There will be no break in service if the member transfers directly to another regular or Reserve component. When a member with a break in service returns to an active Reserve status or to active service, the revised anniversary year start date shall be the date of return or re-entry.

i. BAH: Basic Allowance for Housing; The purpose of the Basic

Allowance for Housing program is to provide fair housing allowances to service members. The goal of the program is to help members cover the costs of housing in the private sector; therefore, rental-housing costs in the private sector are the basis for the allowance. Members receive a housing allowance when government quarters are not available. DOD determines an equitable housing allowance to enable members to afford suitable rental housing near their duty location.

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The allowance is set based on geographic duty location, pay grade, and dependent status.

j. BAS: Basic Allowance for Subsistence; BAS is meant to offset

costs for a member's meals. This allowance is based in the historic origins of the military in which the military provided room and board (or rations) as part of a member's pay. This allowance is not intended to offset the costs of meals for family members.

k. BCA: Body Composition Assessment; The Navy Physical Fitness

Assessment includes Body Composition Assessment (BCA) and Physical Readiness Test (PRT) is conducted twice each year for active duty and reservist sailors. It is also tested at boot camp for recruits upon arrival into the Navy. The Navy's BCA is based on the maximum weight for height screening and body fat percentage estimation. The Body Fat estimation is based on circumference measurements. The Navy, like the other services, uses weight charts (see below) for initial screening. Due to muscle mass and other factors, exceeding the weight indicated on the chart, doesn't necessarily mean you are considered overweight. It means that the Navy needs to perform a body-fat measurement to determine if you fall within the prescribed Navy Body Fat standards. The Navy's Body Fat Standards in the Navy are: Male - 17 to 39 year olds - 22 percent; Male - 40 + year olds - 23 percent; Female - 17 to 39 year olds = 33 percent; Female - 40 + year olds = 34 percent.

l. BCN: Billet Control Number; the BCN is a unique identifier for a

requirement and used for tracking purposes. Each AT, ADT, ADSW and MOB assignment will have a BCN.

m. Billet: An allotted sleeping space; an individual’s position in

the ship’s organization. Billet can mean a personnel position, assignment, or duty station which may be filled by one person, commonly used by the United States Navy, the United States Marine Corps, and the United States Coast Guard. It may also refer in all the armed forces to the individual bunk or bed.

n. BOL: Navy Bureau of Personnel website, or BUPERS Online o. BUPERS: Bureau of Navy Personnel; The United States Navy Bureau

of Naval Personnel (BUPERS) is similar to the human resources department of a corporation. The bureau provides administrative leadership, policy planning, and general oversight of the Command.

p. CAC: Common Access Card, military ID card q. CEI: Civilian Employment Information; The collection of civilian

employer information (CEI) facilitates open communications between the Department of Defense and the civilian employers of Guard and Reserve service members to inform service members and employers of their rights, benefits, and obligations. The immediate goal is to increase the effectiveness of the Department of Defense's employer outreach programs by identifying employers directly affected by DoD policies and mobilizations. The Department will then be better able to assess

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actual employer needs and identify possible incentives to encourage employer support for Reserve participation.

r. CFL: Command Fitness Leader; The CFL (appointed in writing) is

the primary advisor to the commanding officer on all Physical Readiness Program matters. The CFL administers the semi-annual Physical Fitness Assessment (PFA), manages command/unit Physical Training (PT) and the Fitness Enhancement Program (FEP).

s. CNO: Chief of Naval Operations; The Chief of Naval Operations

(CNO) is a statutory office (10 U.S.C. § 5033) held by a four-star admiral in the United States Navy, and is the most senior naval officer assigned to serve in the Department of the Navy. The office is a military adviser and deputy to the Secretary of the Navy. In a separate capacity as a member of the Joint Chiefs of Staff (10 U.S.C. § 151) the CNO is a military adviser to the National Security Council, the Homeland Security Council, the Secretary of Defense, and the President. The Chief of Naval Operations is the senior military officer of the Department of the Navy. Also known as OPNAV.

t. CNRFC: Commander, Navy Reserve Force Command; The sole Navy

Reserve staff of 428 military and civilian personnel responsible for readiness, oversight, manpower management, logistics, financial management, mobilization and training of 55,000 sailors in executing operational support and warfighting missions.

u. CO: Commanding Officer; The commanding officer (CO) is the

officer in command of a military unit. Typically, the commanding officer has ultimate authority over the unit, and is usually given wide latitude to run the unit as he sees fit, within the bounds of military law. In this respect, commanding officers have significant responsibilities (for example, the use of force, finances, equipment, the Geneva Conventions), duties (to higher authority, mission effectiveness, duty of care to personnel) and powers (for example, discipline and punishment of personnel within certain limits of military law).

v. CONUS: The continental United States. (48 states and the

District of Columbia.)

w. CPO: Chief Petty Officer; Chief Petty Officer is the seventh enlisted rank in the U.S. Navy and U.S. Coast Guard, just above Petty Officer First Class and below Senior Chief Petty Officer, and is a senior non-commissioned officer. The grade of Chief Petty Officer was established on April 1, 1893 for the Navy.[1] The United States Congress first authorized the Coast Guard to use the promotion to Chief Petty Officer on 18 May 1920. Unlike Petty Officer First Class and lower ranks, advancement to Chief Petty Officer not only carries requirements of time in service, superior evaluation scores, and specialty examinations, but also carries an added requirement of peer review. A Chief Petty Officer can only advance after review by a

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selection board of serving Master Chief Petty Officers, in effect "choosing their own" and conversely not choosing others.

x. DEERS: Defense Eligibility Enrollment Reporting System. The

DEERS database lists everyone entitled to active duty and retired pay and their dependents.

y. DFAS: Defense Finance Accounting Service; The Defense Finance

and Accounting Service (DFAS) is an agency of the United States Department of Defense under the direction of the Under Secretary of Defense (Comptroller). DFAS provides finance and accounting services for the civil and military members of the Department.

z. DTS: Defense Travel System; The Defense Travel System (DTS) is a

fully integrated, automated, end-to-end travel management system that enables DoD travelers to create authorizations (TDY travel orders), prepare reservations, receive approvals, generate travel vouchers, and receive a split reimbursement between their bank accounts and the Government Travel Charge Card (GTCC) vendor.

aa. DOD: Department of Defense; The Department of Defense (Defense

Department, USDOD, DOD, DoD or the Pentagon) is the Executive Department of the Government of the United States of America charged with coordinating and supervising all agencies and functions of the government concerned directly with national security and the United States Armed Forces.

ab. Echelon: Level within military working command structure. For

example, a NOSC is Echelon V, while a reserve unit is Echelon VI.

ac. ESGR: Employment Support for Guard and Reserve; ESGR, a Department of Defense office, was established in 1972 to promote cooperation and understanding between Reserve Component Service members and their civilian employers and to assist in the resolution of conflicts arising from an employee's military commitment. ESGR is supported by a network of more than 4,900 volunteers in 54 committees located across all 50 states, the District of Columbia, Guam-CNMI, Puerto Rico and the U.S. Virgin Islands. Volunteers, hailing from small business and industry, government, education and prior military service bring a vast wealth of experience to assist in serving employers, service members and their families. Together with Headquarters ESGR staff and a small cadre of support staff for each State Committee, volunteers work to promote and enhance employer support for military service in the Guard and Reserve.

ad. ESR: Electronic Service Record; The ESR provides individual

sailors, Personnel Support Detachments (PSD), Personnel Offices that are service record holders (PERSOFF), Navy Operational Support Centers (NOSC) and customer commands of PSD(s) with secure worldwide internet access to personnel, training and awards data. The ESR replaces the paper service record as the single field level data entry point for service record maintenance. It is imperative that the ESR contains

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accurate and up-to-date information since its contents are reflected in data and documents considered by selection boards and other decision makers which affect the member’s career.

ae. FITREP: Fitness Report; is an evaluation form used by the

United States Navy for officers and provides feedback on performance and work performed. A FITREP for a period of service greater than 89 days will be “observed” and individual traits will be graded and reviewed relative to the reporting senior’s average, with officers of the same designator and pay-grade ranked relative to each other. FITREPS for a duty period 89 days or less will be non-observed (NOB) and only contain information on the work performed during the duty period with no trait averages or relative ranking. The FITREP is archived in the member’s ESR and used by the promotion boards to determine eligibility and confidence for promotion.

af. FTS: Full Time Support; the Full Time Support (FTS) of the Navy

Reserve Officer program was created in order to have Reserve officers on active duty to perform duties in connection with organizing, administering, recruiting, instructing, managing, and training the Navy's Reserve Component (RC). As such, FTS officers are assigned into billets throughout the Navy (INCONUS and overseas) providing essential active duty support to the Navy Reserve in the areas of manpower management, personnel administration, mobilization training, logistics support, financial management, and facilities management. FTS officers enjoy all of the same pay and benefits as their Active Component (AC) counterparts, to include being eligible for an active duty retirement upon completion of 20 years of satisfactory active duty service. Depending on the community and eligibility rules, certain community-specific bonuses and continuation pays are also available for FTS officers. FTS officers are distinguished from their peers by the assignment of "7" as the last digit of their designator. There are no SSO FTS.

ag. FY: Fiscal Year; The U.S. federal government's fiscal year

begins on 1 October of the previous calendar year and ends on 30 September of the year with which it is numbered. For example, the United States government fiscal year for 2014 ("FY 2014" or "FY14") is as follows:

1st quarter: 1 October 2013 – 31 December 2013 2nd quarter: 1 January 2014 – 31 March 2014 3rd quarter: 1 April 2014 – 30 June 2014 4th quarter: 1 July 2014 – 30 September 2014

ah. GMT: General Military Training; Every uniformed service member,

whether Active Component (AC) or Reserve Component (RC), must complete ancillary or general military training (GMT) requirements prescribed by his or her service. Individual services direct some topics, and some are stipulated by the U.S. Department of Defense (DoD).

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ai. GTCC: Government Travel Charge Card; The Government Travel Charge Card Program (GTCC) provides travelers with a safe, effective, convenient, and commercially available method to pay for expenses associated with official travel. The GTCC includes Individually Billed Accounts (IBAs) and Centrally Billed Accounts (CBAs). The DoD policy is that the Government-sponsored, contractor-issued travel card should be used to pay for ALL official travel expenses while on TDY/TAD. Personal use of the travel card or using the travel card to pay for someone else's travel expenses is prohibited. The use of the travel card for non-official expenses may result in disciplinary actions. Members of the IRR and subsequently the SSRG are not required to have a GTCC.

aj. IA: Individual Augmentee; In contrast to a Sailor that deploys

with a ship, squadron or unit, a Sailor who leaves his/her assigned unit or command to deploy individually or with a small group is known as an IA. IAs receive individual deployment orders from NAVPERSCOM (PERS-4G). Approximately half of all deployed IAs are active duty and half are reservists.

ak. IAP: In Assignment Processing; With IAP the member does not

actually hold a billet. Personnel can be in IAP status for 90 days to allow time to search for a hard billet or cross assignment. This applies to SELRES only. SSRG members do not hold billets, nor do members of the VTU.

al. IDT: Inactive Duty Training; Authorized training performed by a

member of a Reserve Component not on active duty or Active Duty Training and consisting of regularly scheduled unit training assemblies, additional training assemblies, periods of appropriate duty or equivalent training, and any special additional duties authorized for Reserve Component personnel by the Secretary concerned, and performed by them in connection with the prescribed activities of the organization in which they are assigned with or without pay. Does not include work or study associated with correspondence courses. Also called IDT. By instruction one IDT period (or drill) is four hours in duration. Only SELRES may perform IDT for pay (drill pay). IRR members may perform IDT in a non-pay status. Each IDT period earns a member in an active status one retirement point. Refer to RESPERSMAN 1300 series for more information.

am. IMR: Individual Medical Readiness; IMR is an integral component

of force health protection and indicates a Sailor's or Marine's ability to deploy rapidly. IMR is also a direct reflection of a unit's capability to fulfill its mission. Tracking of IMR benefits the service member and unit by ensuring service members are protected against infectious and endemic diseases, can safely receive prophylaxis and treatments, have required medical equipment, and are in a state of dental readiness.

an. IRR: Individual Ready Reserve; The Individual Ready Reserve

(IRR) is a category of the Ready Reserve of the Reserve Component of

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the Armed Forces of the United States composed of former active duty or reserve military personnel and is authorized under 10 U.S.C. ch. 1005. For soldiers in the National Guard of the United States, its counterpart is the Inactive National Guard (ING). As of 22 June 2004, the IRR had approximately 112,000 members (does not include all service IRR populations) composed of enlisted personnel and officers, with more than 200 Military Occupational Specialties are represented, including combat arms, combat support, and combat service support. An individual assigned to the IRR typically receives no pay and is not obligated to drill, conduct annual training, or participate in any military activities (except for periodic Muster activities) until activated by Presidential Reserve Callup Authority or until electing to drill, train, or serve in a "Drill without Pay" or an "Active Duty" role. Unlike members of the Standby Reserve (active and inactive) and Retired Reserve, IRR personnel are members of the Ready Reserve and as such, they retain their status as uniformed military personnel, their military specialty (i.e., pilot, Surface Warfare Officer, infantryman, intelligence officer or enlisted intelligence specialist, etc.) and rank/pay grade. IRR personnel also receive benefits similar to other members of the Reserve Components of the Armed Forces to include: Entitlement to a Military ID Card, ID Cards for their dependents, PX/BX/NEX/MCX/CGX (Exchange) benefits, Commissary benefits, and MWR (Morale Welfare and Recreation) Benefits. An individual assigned to the IRR may receive pay and full benefits (including medical care and dental care for member and dependents) for voluntarily performing specific types of active duty. Because members of the IRR rarely serve on extended active duty and are not retired from military service most are not eligible for TRICARE. However, if honorably discharged, they do have the VA for medical benefits. By law, IRR members are required to retain possession of their service uniforms, retain their military identification card, and notify their service branch if they move and change their address.

ao. JAG: Judge Advocate General; Judge Advocate General's Corps,

also known as JAG or JAG Corps, refers to the legal branch or specialty of a military concerned with military justice and military law. Officers serving in a JAG Corps are typically called Judge Advocates. Judge Advocates serve primarily as legal advisors to the command to which they are assigned. In this function, they can also serve as the personal legal advisor to their commander. Their advice may cover a wide range of issues dealing with administrative law, government contracting, civilian and military personnel law, law of war and international relations, environmental law, etc. They also serve as prosecutors for the military when conducting courts-martial. In the United States military, they are charged with both the defense and prosecution of military law as provided in the Uniform Code of Military Justice. Highly experienced officers of the JAG Corps often serve as military judges in courts-martial and courts of inquiry.

ap. Leave: Paid vacation earned at the rate of 2 1/2 days per month

of Active Duty.

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aq. MARAD: Maritime Administration; The United States Maritime Administration (MARAD) is an agency of the United States Department of Transportation that maintains the National Defense Reserve Fleet (NDRF) as a ready source of ships for use during national emergencies, and assists the NDRF in fulfilling its role as the nation's fourth arm of defense, logistically supporting the military when needed

ar. MILPERSMAN: Military Personnel Manual; NAVPERS 15560D, Naval

Military Personnel Manual is issued under Navy Regulations, 1990, Article 0105, for direction and guidance, and contains policy, rules, and practices for administration of military personnel within Navy. Changes shall be effective upon the date specified on individual articles published on the BUPERS CD-ROM and posted on the BUPERS CD-ROM web site. The provisions in this manual which relate to entitlements have been transferred without change from NAVPERS 15560C, Naval Military Personnel Manual that it supersedes and, accordingly, the entitlement portion of these instructions were approved by Department of Defense Military Pay and Allowance Committee under procedures prescribed by Secretary of Defense following 37 U.S.C. 1001.

as. MMC: Merchant Mariner Credentials; Merchant Mariner Credential

or MMC is a credential issued by the United States Coast Guard in accordance with the STCW guidelines to United States seafarers to show evidence of a mariner's qualifications. It will become the standard documentation required for all crew members of U.S. ships with a Gross Register Tonnage of over 100 and for all vessels required to operate with a licensed Master, regardless of size. As previously issued but still valid credentials expire, the MMC will replace the Merchant Mariner's Document, merchant mariner license, Certificate of Registry, and STCW Certificate. The MMC contains professional qualification information previously listed on a merchant mariner license or Certificate of Registry as an officer endorsement, while information previously listed on a Merchant Mariner's Document would be included as a rating endorsement. STCW endorsements would still be listed as STCW endorsements.

at. MOB: Mobilization/mobilize; Mobilization is the act of

assembling Reserve forces for active duty in times of war or national emergency. Generally, the type and degree of emergency determine the level of mobilization. Regardless of level, recall procedures and phases of mobilization remain the same. Selective Mobilization responds to natural disasters or civilian disturbances that do not threaten national security. Examples of a domestic emergency that might require a selective mobilization would be a postal strike, an earthquake, or other natural disaster. Partial Mobilization occurs when the President mobilizes forces in response to external threats to national security for no longer than 24 months. Full Mobilization occurs when Congress mobilizes all Reserve units in response to a declaration of war or national emergency. Mobilization can last for the duration of the emergency plus six months to meet the requirements of a war or other national emergency involving an external threat to

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the national security. Total Mobilization occurs when the President and the Congress activate the entire Armed Forces, as well as all national resources to meet the requirements of war or other national emergencies involving an external threat to the national security. Members of Reserve units are given the maximum time possible between the date alerted and the date required to report for active duty. Some units may be alerted but will not actually begin active duty for several weeks. However, under mobilization conditions, an emergency situation may require extremely short active duty notice.

au. MRRS: Medical Readiness Reporting System; System on BOL which

allows members to view their IMR. av. MSC: Military Sealift Command; Military Sealift Command has the

responsibility for providing sealift and ocean transportation for all US military services as well as for other government agencies. It is a component of the United States Navy, reporting to Fleet Forces Command (USFFC). Military Sealift Command is also one of three component commands reporting to U.S. Transportation Command (USTRANSCOM). Military Sealift Command reports to the Commander, U.S. Transportation Command for defense transportation matters, to the Commander, U.S. Fleet Forces Command for Navy-unique matters and to the Assistant Secretary of the Navy for Research, Development and Acquisition for procurement policy and oversight matters.

aw. MTF: Military Treatment Facility; MTFs are usually located on

or near a military base and are facilities where TRICARE beneficiaries may receive care and PHAs can be performed.

ax. MWR: Morale, Welfare, and Recreation; Each branch of the United

States Armed Forces has a branch of MWR. MWR provides free and discounted recreation to military personnel and their families. Although the facilities provided vary from base to base, the types of services, facilities and programs provided can include fitness centers, pools, marinas, bowling centers, golf courses, restaurants, conference centers, catering, programs for single sailors with special events, access to internet, movies and video games. As of 2009, MWR is known as FMWR - Family and Morale, Welfare and Recreation. FMWR also offers accredited family child care and youth and school aged services at many installations.

ay. NFAAS: Navy Family Accountability and Assessment System; Navy

Family Accountability and Assessment System (NFAAS) standardizes a method for the Navy to account, assess, manage, and monitor the recovery process for personnel and their families affected and/or scattered by a wide-spread catastrophic event. NFAAS provides valuable information to all levels of the Navy chain of command, allowing commanders to make strategic decisions which facilitate a return to stability.

az. NKO: Navy Knowledge Online; Navy Knowledge Online (NKO) is a

portal used by active duty, reserve and retired enlisted and officers

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of the United States Navy. NKO provides information and resources such as career management, personal development, leadership, learning, references and more. Most GMT is provided via NKO.

ba. NOBC: Navy Officer Billet Classification (or Code); Navy Officer

Billet Classifications (NOBCs) identify officer billet requirements and officer occupational experience acquired through billet experience or through a combination of education and experience. An NOBC provides a general description of a group of positions sufficiently alike in respect to their duties and responsibilities to justify a common name and similar treatment in selection, compensation, and other human resource processes. It is not meant to cover every duty required of the job nor is every duty listed necessarily a requirement of the billet. Similarly, an NOBC in an officer's record does not necessarily indicate that the officer has experience in every duty listed in the definition. The NOBC identifies a group of officer billets which are similar but not necessarily identical in scope and nature of duties.

bb. NOSC: Navy Operational Support Center; Every state, along with

Guam and Puerto Rico, has at least one Navy Operational Support Center (NOSC) (formerly Naval Reserve Center), staffed by FTS personnel, where the SELRES Sailors come to do their weekend drills. The size of these centers varies greatly, depending on the number of assigned. They are intended mostly to handle administrative functions and classroom style training. However, some NOSCs have more extensive training facilities, including damage control trainers and small boat units. Some NOSCs are co-located on existing military facilities, but most are "outside-the-wire", standalone facilities that are often the only U.S. Navy representation in their communities or even the entire state.

bc. NROWS: Navy Reserve Order Writing System; NROWS is the single,

enterprise-wide application for putting a Reservist on annual training, active duty training and inactive duty training travel orders. All SSRG ADT and IRRM (Muster) requests are processed via NROWS.

bd. NSPIS: Navy Standard Integrated Personnel System; The Navy

Standard Integrated Personnel System (NSIPS) is the Navy’s single, field-entry, electronic pay and personnel system for all USN/USNR Sailors. This web-enabled, Enterprise Resource Planning (ERP) system offers Sailors 24-hour access to their Electronic Service Record (ESR), training data, and career counseling records. NSIPS is available world-wide, both ashore and afloat.

be. OCONUS: Outside the continental United States

bf. OPNAVINST: Office of Chief of Naval Operations Instruction;

OPNAVINST or OPNAV Instruction is a formally documented lawful order that is issued by the Chief of Naval Operations. These instructions are typically used to establish United States Navy policy, procedures,

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and requirements. The instructions are issued in the form of a memorandum on official Department of the Navy letterhead. Each instruction is referenced with an OPNAVINST directive number and a date. Typically, when a new instruction supersedes a previous instruction, a cancellation notice citing the prior OPNAVINST number is included.

bg. OSO: Operational Support Officer; OSOs liaise between Regional

Reserve Component Commanders, Navy Operational Support Centers (NOSCs), Reserve Units, individual Selected Reservists, and Active Commands. OSOs improve the effectiveness of the Navy's Total Force policy and enhance Active-Reserve Integration by facilitating access to Reserve assets and maximizing operational support. This includes the planning, budgeting, and execution of funds to meet Active Component requirements for Navy Reserve employment.

bh. Page 2: Record of dependency and emergency data; NAVPERS

1070/602 Dependency Application/Record of Emergency Data is used for both officer and enlisted members, and serves as an application for dependency allowances and an up-to-date record of emergency data. Members may access or print their NAVPERS 1070/602 via their Electronic Service Record (ESR) in NSIPS by clicking on dependency data. The official signature copy can also be obtained from the Official Military Personnel File (OMPF) via their BUPERS Online (BOL) access.

bi. PCS: Permanent Change of Station; In the United States armed

forces, a Permanent Change of Station (PCS) is the official relocation of an active duty military service member—along with any family members living with her or him—to a different duty location, such as a military base. A permanent change of station applies until muted by another PCS order, completion of active duty service, or some other such preemptive event.

bj. PFA: Physical Fitness Assessment, includes both BCA and PRT; A

Physical Readiness Test, also known as a Physical Fitness Assessment, or PFA, is conducted by the United States Navy to determine the physical fitness of their sailors. The PFA includes a 1.5-mile run (or alternate cardio options of a 12-minute stationary bike ride, 12-minute elliptical, or a 500 yd or 450 m swim), pushups, a sit and reach, and situps. PFA scores from lowest to highest are as follows: probationary, satisfactory, good, excellent, and outstanding. Scores for the run, the pushups, and the situps are determined by age, sex, and time. The sit and reach merely needs to be completed but is not an event which could fail a member. Other branches of the DoD have similar standards.

bk. PHA: Physical Health Assessment; The Periodic Health Assessment

(PHA) is a screening tool utilized by the United States Armed Forces to evaluate the individual medical readiness of Service members. The PHA is completed annually. Components of the PHA are: A self-reported health status; Measurement and documentation of vitals (height,

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weight, BP, vision, etc.; Review of current medical conditions with healthcare provider; Focused exam of identified conditions (as required); Cardiovascular Screening Program Services (as required); Recommendations for improvement of identified health conditions; Behavioral health screen.

bl. Plan of the Day: Schedule of day’s routine and events ordered

by Executive Officer or OIC. bm. PO: Petty Officer; The title of petty officer in the United

States Navy and United States Coast Guard has three separate "classes" (3rd class through 1st class) and three senior grades (chief petty officer, senior chief petty officer, master chief petty officer). Petty officer, first class is equivalent to staff sergeant in the United States Army and Marine Corps, and technical sergeant in the United States Air Force. Petty officer, second class is equivalent to sergeant in the United States Army and Marine Corps, and staff sergeant in the United States Air Force. Petty officer, third class is equivalent to corporal in the United States Army (or specialist), corporal in the United States Marine Corps, and senior airman in the United States Air Force.

bn. POC: Point of Contact; A point of contact (POC) or single point

of contact (SPOC) is a person or a department serving as the coordinator or focal point of information concerning an activity or program. All SSRG ADT is coordinated through a POC at a gaining command.

bo. POV: Privately Owned Vehicle; Travel by POV to training in a

paid status is limited to distances less than 400 miles and limited in reimbursement to lowest of either a per mile rate or the cost of a government airfare. While traveling in POV the driver assumes all risk/liability.

bp. PRD: Projected Rotation Date; A projected rotation date (PRD)

for a member's next tour is established when assignment orders are written. This PRD is based on a member's paygrade, or projected paygrade (in the case of selects) at the time orders are written, and the community in which member will serve at the new duty station.

bq. PRT: Physical Readiness Test; SEE PFA br. PSD: Personnel Support Detachment; The mission of a PSD is to

provide administrative, personnel, pay, and transportation support to both RC and AC Sailors and the local retiree population. Some common PSD services include: Common Access Card Appointments (CAC); DEERS/RAPIDS Support; Transportation Services; Payment of Travel Claims; Assistance in obtaining official passports; Family and Member Identification Cards

bs. Quarterdeck: Part of main deck reserved for honors and

ceremonies and the station of the OOD in port. The quarterdeck at a

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Navy shore side facility is the main point of entry and security checkpoint.

bt. Quarters: Living spaces assigned to personnel aboard ship;

government-owned housing assigned to personnel at shore stations. bu. Rank: Grade or official standing of commissioned and warrant

officers. bv. Rate: Grade or official standing of enlisted men; identifies

pay grade or level of advancement; within each rating, levels of aptitude, training, experience, knowledge, skill and responsibility are reflected.

bw. RC: Reserve Component; The reserve components of the United

States Armed Forces are military organizations whose members augment the active duty (or full-time) military when necessary. The reserve components are also referred to collectively as the Guard and Reserves. According to 10 U.S.C. § 10102, the purpose of each reserve component is to provide trained units and qualified persons available for active duty in the armed forces, in time of war or national emergency, and at such other times as the national security may require, to fill the needs of the armed forces whenever, during and after the period needed to procure and train additional units and qualified persons to achieve the planned mobilization, more units and persons are needed than are in the regular components.

bx. RCC: Reserve Component Command (an Echelon IV command); The

Mission of the RCCs is to carry out programs as directed by Commander, Naval Reserve Force, be ready to respond in the event of a mobilization to provide trained and capable Naval Reservists for integration into United States Navy active forces. All NOSCs are divided regionally into five RCCs.

by. Recall: Reserve officers have many pathways that they can use

to return to "extended" active duty status or periods. This can include Mobilization, ADSW and 2-3 year finite recall billets, such as the SSO Program Manager Role

bz. RMP: Reserve Mobilization Pool, also Readiness Management

Period, a type of additional drills. A list of SELRES members designated for MOB assignments for a given FY. IRR members are not on the RMP but are able to volunteer for MOB assignments on the CNRFC N35 webpage.

ca. RUIC: Reserve Unit Identification Code; An alphanumeric code

which uniquely identifies each United States Department of Defense entity. RUICs are Reserve UICs. The SSRG is RUIC 2525M.

cb. SECDEF: Secretary of Defense; Secretary of Defense is a

statutory office, and the general provision in 10 U.S.C. § 113 provides that the Secretary of Defense has "authority, direction and

4-15

control over the Department of Defense", and is further designated by the same statute as "the principal assistant to the President in all matters relating to the Department of Defense."[11] Ensuring civilian control of the military, an individual may not be appointed as Secretary of Defense within seven years after relief from active duty as a commissioned officer of a regular (i.e., non-reserve) component of an armed force. The Secretary of Defense is in the chain of command and exercises command and control, subject only to the orders of the President, over all Department of Defense forces (the Army, Navy, Air Force, and Marine Corps) for both operational and administrative purposes. Only the Secretary of Defense (or the President) can authorize the transfer of operational control of forces between the three Military Departments (the departments of the Army, Navy, and Air Force) and the nine Combatant Commands (Africa Command, Central Command, European Command, Northern Command, Pacific Command, Southern Command, Special Operations Command, Strategic Command, Transportation Command).

cc. SECNAV: Secretary of the Navy; The Secretary of the Navy (or

SECNAV) is a statutory office (10 U.S.C. § 5013) and the head (chief executive officer) of the Department of the Navy, a military department (component organization) within the Department of Defense of the United States of America. The Secretary of the Navy must by law be a civilian, at least 5 years removed from active military service, and is appointed by the President and requires confirmation by a majority vote of the Senate.

cd. SELRES: Selected Reserve; A term that describes both the

members of a U.S. military Ready Reserve unit that are enrolled in the Ready Reserve program and the reserve unit that they are attached to in a paid status. Selected Reserve members and units are considered to be in an active status. When the term is applied to describing personnel, it is contrasted to the Full-time Reserve Unit Support (also called Full Time Support or FTS) members of the same reserve unit who are Active Duty. It is also contrasted to members of the Individual Ready Reserve who are not in active status.

ce. SGLI: Servicemen’s Group Life Insurance; SGLI is a program of

low cost group life insurance for servicemembers on active duty, ready reservists, members of the National Guard, members of the Commissioned Corps of the National Oceanic and Atmospheric Administration and the Public Health Service, cadets and midshipmen of the four service academies, and members of the Reserve Officer Training Corps. IRR members are not eligible.

cf. SSO: Strategic Sealift Officer; RC Navy Officer with a

designator of 1665. All SSOs are required to maintain an active MMC. SSOs are guided by OPNAVINST 1534.1D and RESPERSMAN 1534 series.

cg. SSOP: Strategic Sealift Officer Program; All SSOs are members

of the SSOP, an administrative organization directing SSO training and administration. The Program Sponsor is OPNAV N42, the Program Manager

4-16

is CNRFC N14 and the Flag Sponsor is Commander, MSC. The Program’s Community Manager is BUPERS-318.

ch. SSRG: Strategic Sealift Readiness Group; An IRR unit comprised

of SSOs who meet the criteria for participation set in OPNAVINST 1534.1D.

ci. STCW: International Convention on Standards of Training,

Certification and Watchkeeping for Seafarers; sets qualification standards for masters, officers and watch personnel on seagoing merchant ships. STCW was adopted in 1978 by conference at the International Maritime Organization (IMO) in London, and entered into force in 1984. The Convention was significantly amended in 1995.

4-1

APPENDIX I: KEY FORMS

1. ACDUTRA PAY FORM

2. ADT WAIVER REQUEST

3. IPA (IDT) REQUEST

4. NAME CHANGE REQUEST

5. READY RESERVE AGREEMENT (SELRES OR VTU TO SSRG OR SSRG TO VTU)

6. PFA WAIVER REQUEST

7. RESIGNATION LETTER FORMAT

8. SECURITY CLEARANCE NON-DISCLOSURE AGREEMENT

9. TRAVEL HISTORY FORM

10. UNIFORM ALLOWANCE FORM

Additional forms and templates are available on the SSOP webpage. Please reference RESPERSMAN 1534 series for more information.

UPDATED 19JUL10 APPLYING FOR AT WAIVERS An Annual Training (AT) period is required each fiscal year. If you are unable to perform an AT within that time frame, you must request a waiver for that fiscal year. Failure to do this will result in report to NAVPERSCOM & MARAD for disciplinary review and initiation of tuition recovery. Annual Training waivers can be requested if you are unable to perform AT, using the below format. The Merchant Marine Program Manager and the Assistant Merchant Marine Program Manager will give final determination on all requests. Because each waiver is read and responded to based on it's own individual merits, the determination response time ranges from 1 - 2 months. It is of vital importance that you include a phone number or email address where you can be reached, as the reviewing officer will more than likely wish to hold a personal interview during consideration. Waiver requests must be received 90 days prior to the end of the fiscal year. Points that are considered when reviewing AT waivers are: - previous AT history - * hardship employment status (must be accompanied by letter from employer explaining why you could not be released for 2 weeks during the year) - sailing schedule (must be accompanied by sailing discharges) - illness or unexpected injury (must be accompanied by doctor evaluation) - pregnancy *NOTE* Employers are legally obligated to allow 2 weeks of training with the Guard/Reserve Reasons that will result in disapproval are: - insufficient/inadequate grounds for waiver request - lack of funding - second consecutive AT Waiver - currently in an unsatisfactory status (license is expired, no current annual report, etc) - graduate school - Shore Side employment conflict - Did not complete an ADT the previous year. Funding has always been available between 1 October and 31 March each year. You are required to apply for AT between that time

frame. You do not need to perform your AT during this period, but you must set up the AT during this period. In other words, your initial AT application must be in NROWS prior to 31 March for that current years’ AT. After 31 March each year, waivers WILL NOT be granted for lack of funds. Consecutive waivers are not allowed. There may be circumstances beyond your control, which would initially result in a waiver request, but we feel that proper planning as Navy leaders will prevent reoccurring waiver requests. Waivers may also be detrimental to your promotion path, so please use proper planning to prevent last minute problems. *NOTE* Shore Side employment conflict or graduate school waivers in most cases will not be approved. The MMIRRG Program is designed for sailing officers, extended sea service is usually the only employment conflict waiver approved. **NOTE** If you have completed 20 good years of 50 points or more you are obligated to earn 50 points per year to stay in the Navy Reserves. WAIVER REQUEST FORMAT TODAY’S DATE From: LT John R. Doe, USN, XXX-XX-XXXX/1665 To: Commander, Navy Reserve Forces Command (N14) Subj: ADT WAIVER REQUEST Encl: (1) Copies of Discharge Certificates (2) Copy of Current USCG License 1. I respectfully request consideration for a waiver of my Annual Training requirements for fiscal year 2006 based on extensive sailing. As indicated by enclosure (1), I have been at sea and unable to perform AT for at least 8 of the months of this fiscal year. Sincerely,

DUE TO THE GLOBAL WAR ON TERROR AND THE INCREASED MOBILIZATION RATE OF RESERVISTS, THE MMR PROGRAM WILL GENNERALLY ONLY APPROVE WAIVERS FOR EXTENDED SAILING CONFLICTS AND MEDICAL HARDSHIPS. NO APPLICATION FOR ORDERS HAS BEEN DENIED DUE TO LACK OF FUNDING SINCE FY99 AND IS NOT ANTICIPATED. OFFICERRS WHO PLAN AHEAD ARE ABLE TO PERFORM AN ADT ANNUALLY

PREVIOUS POLICY POSTED MARCH 2003, POLICY UPDATED 20JUL07 IS CONSISTANT WITH PAST POLICY, NO CHANGE IN POLICY

APPLYING FOR AT WAIVERS MARCH 2003 An Annual Training (AT) period is required each anniversary year. If you are unable to perform an AT within that time frame, you must request a waiver for that anniversary year. Failure to do this will result in report to NAVPERSCOM & MARAD for disciplinary review and initiation of tuition recovery. Annual Training waivers can be requested if you are unable to perform AT, using the below format. The Merchant Marine Program Manager and the Assistant Merchant Marine Program Manager will give final approval on all requests. Because each waiver is read and responded to based on it's own individual merits, the approval/disapproval response time ranges from 1 - 2 months. It is of vital importance that you include a phone number or email address where you can be reached, as the reviewing officer will more than likely wish to hold a personal interview during consideration. Waiver requests must be received 90 days prior to the end of your anniversary year. Points that are considered when reviewing AT waivers are: - previous AT history - * hardship employment status (must be accompanied by letter from employer explaining why you could not be released for 2 weeks during the year) - sailing schedule (must be accompanied by sailing discharges) - severe family hardship - illness or unexpected injury (must be accompanied by doctor evaluation) * Employers are legally obligated to allow 2 weeks of training with the Guard/Reserve Reasons that will result in disapproval are:

- insufficient/inadequate grounds for waiver request - lack of funding - second consecutive AT Waiver - currently in an unsatisfactory status (license is expired, no current annual report, etc) Funding has always been available between 1 October and 31 March each year. You are required to apply for AT between that time frame. You do not need to perform your AT during this period, but you must set up the AT during this period. In other words, your initial AT application must be in NROWS prior to 31 March for that current years’ AT. After 31 March each year, additional AT's will be granted, and waivers WILL NOT be granted for lack of funds. Consecutive waivers are not allowed. There may be circumstances beyond your control, which would initially result in a waiver request, but we feel that proper planning as Naval leaders will prevent reoccurring waiver requests. Waivers may also be detrimental to your promotion path, so please use proper planning to prevent last minute problems. *NOTE* If you have completed 20 good years of 50 points or more you are obligated to earn 50 points per year to stay in the Navy Reserves. WAIVER REQUEST FORMAT 13 March 2003 From: LT John R. Doe, USNR, 123-45-6789/1625 To: Commander, Naval Reserve Forces Command (N14) Subj: Waiver Request Encl: (1) Letter signed by company owner 1. I respectfully request consideration for a waiver of my Annual Training requirements for anniversary year 15 June 2002 - 14 June 2003, based on employment conflict. As indicated by enclosure (1), my employer has relocated my job site to Toliara, Madagascar. I have been actively working there from 14 August 2002 to present, visiting the U.S. for brief periods of time that did not exceed 1 week.

Sincerely, ---------------------------------------------------------------- 13 March 2002 From: LT John R. Doe, USNR, 123-45-6789/1625 To: Commander, Naval Reserve Forces Command (N14) Subj: Waiver Request Encl: (1) Copies of Discharge Certificates 1. I respectfully request consideration for a waiver of my Annual Training requirements for anniversary year 15 June 2001 - 14 June 2002, based on extensive sailing. As indicated by enclosure (1), I have been at sea and unable to perform AT for at least 7 of the months of my anniversary year. Sincerely,

IPA INPUT FEEDER 1. Name and rank: _____________________________________________________ 2. USCG License held and date issued: _________________________________ 3. Specific dates requested and the number of drill period’s (DP’s) for each day (must be a future date): Date: _________ _________ _________ _________

# DP’s: _________ _________ _________ _________ 4. E-mail address you want IPA orders sent to (PLEASE PRINT CLEARLY):

_____________________________________________________________________ 5. Specific description of Strategic Sealift training or contributory support to be completed (Ex. PHA, Dental, PFA, etc. No GMT/NKO!):

___________________________________________________________ ___________________________________________________________ 6. Signature of requesting member: ____________________________________ 7. Only for use if IPA is NOT to be used for a PHA or PFA! a. Unit Name: _____________________________________________________ b. Unit CO, XO or OIC name and title: _____________________________ c. Unit CO, XO or OIC phone number and e-mail address:

_____________________________________________________________________ d. Signature of Unit CO, XO or OIC: _______________________________ 8. Signature of SSO Program Manager: __________________________________

***IPA Feeder requests must be submitted no less than 7 calendar days prior to the desired IDT date!***

***IPAs conducted without an approved IDT muster form from the SSO Program

Office will not be processed!***

***A non-pay drill period requires a minimum of 3 hours of work!***

***IPA Muster sheets must be submitted by COB on the 4th day after completion, or they will be cancelled!***

SSO Program Office Use Only: Req Recv’d: __________ NSIPS Sched/Saved: __________ Sent to Mbr: __________ Comp Recv’d: __________ NSIPS Recorded: __________

Date From: YOUR NAME To: SPARWAR ITC NSIPS (CDM) Via: Commander, Navy Reserve Forces Command (N14) Subj: NAME CHANGE OF MEMBER Ref: (a) MILPERSMAN 1000-130 Encl: (1) Supporting documentation 1. In accordance with reference (a), I respectfully request a change to my official military record due to _____. I have included a copy of my _____ with this request as enclosure (1). My previous name was _____, it has now been changed to ______. 2. Social security number is: 3. Mailing address is: SIGN

TODAY’S DATE From: LT John R. Doe, USN, XXX-XX-XXXX/1665 To: Commander, Navy Reserve Forces Command (N14) Subj: PHYSICAL FITNESS ASSESSMENT WAIVER REQUEST Ref: (1) RESPERSMAN Article 1534-050 (2) OPNAVINST 6110.1J Encl: (1) Supporting documentation of sea service discharge (example reason) 1. Per references (1) and (2), enclosure (1) is submitted. Respectfully request consideration for a waiver of my Physical Fitness Assessment (PFA) requirements for cycle (1 or 2) YEAR based on: extensive sailing, residing overseas, or completion of previous PFA and sailing obligation. As indicated by enclosure (1), I have been (please specify reason for requesting a PFA waive). Sincerely,

RESIGNATION FORMAT (Date) From: Member’s Rank, First Name, Last Name, Status (USNR), XXX-XX-XXXX/ 1665 To: Commander, Navy Personnel Command (Pers-911D) Via: (1) Commander, Navy Reserve Forces Command (N14) Subj: REQUEST FOR RESIGNATION OF COMMISSION Ref: (a) BUPERSINST 1001.39E (b) SECNAVINST 1920.6C (c) MILPERSMAN 1920-200 1. Per references (a), (b), and (c), I voluntarily request resignation of my commission from the United States Navy Reserve with an effective date of _______________. 2. The following information is provided: a. Current Mailing Address: _____________________________________________ _____________________________________________ _____________________________________________ b. Telephone Numbers: ____________(H)___________________ (W) c. Email address: _____________________________________________

d. Reason for Resignation: _______________________________________________________________________ _______________________________________________________________________ 3. To my knowledge, I am not financially indebted to the United States government. 4. I have completed my 8 year service obligation _______________________________ (Member’s signature) Note: Send request to: Commander, Navy Reserve Forces Command Merchant Marine Program Office BLDG NH 32 1915 Forrestal Drive, Norfolk, VA 23551 Fax 757 445-7597 *preferred submission: electronically (scanned and e-mailed)*

CLASSIFIED INFORMATION NONDISCLOSURE AGREEMENTAN AGREEMENT BETWEEN AND THE UNITED STATES

(Name of Individual - Printed or typed)

1. Intending to be legally bound, I hereby accept the obligations contained in this Agreement in consideration of my beinggranted access to classified information. As used in this Agreement, classified information is marked or unmarked classifiedinformation, including oral communications, that is classified under the standards of Executive Order 12958, or under anyother Executive order or statute that prohibits the unauthorized disclosure of information in the interest of national security;and unclassified information that meets the standards for classification and is in the process of a classification determinationas provided in Sections 1.2, 1.3, and 1.4(e) of Executive Order 12958, or under any other Executive order or statute thatrequires protection for such information in the interest of national security. I understand and accept that by being grantedaccess to classified information, special confidence and trust shall be placed in me by the United States Government.

2. I hereby acknowledge that I have received a security indoctrination concerning the nature and protection of classifiedinformation, including the procedures to be followed in ascertaining whether other persons to whom I contemplate disclosingthis information have been approved for access to it, and that I understand these procedures.

3. I have been advised that the unauthorized disclosure, unauthorized retention, or negligent handling of classified informationby me could cause damage or irreparable injury to the United States or could be used to advantage by a foreign nation. Ihereby agree that I will never divulge classified information to anyone unless: (a) I have officially verified that the recipient hasbeen properly authorized by the United States Government to receive it; or (b) I have been given prior written notice ofauthorization from the United States Government Department or Agency (hereinafter Department or Agency) responsible forthe classification of the information or last granting me a security clearance that such disclosure is permitted. I understandthat if I am uncertain about the classification status of information, I am required to confirm from an authorized official thatthe information is unclassified before I may disclose it, except to a person as provided in (a) or (b), above. I further understandthat I am obligated to comply with laws and regulations that prohibit the unauthorized disclosure of classified information.

4. I have been advised that any breach of this Agreement may result in the termination of any security clearances I hold;removal from any position of special confidence and trust requiring such clearances; or the termination of my employment orother relationships with the Departments or Agencies that granted my security clearance or clearances. In addition, I havebeen advised that any unauthorized disclosure of classified information by me may constitute a violation, or violations, ofUnited States criminal laws, including the provisions of Sections 641, 793, 794, 798, *952 and 1924, Title 18, United StatesCode, * the provisions of Section 783(b), Title 50, United States Code, and the provisions of the Intelligence IdentitiesProtection Act of 1982. I recognize that nothing in this Agreement constitutes a waiver by the United States of the right toprosecute me for any statutory violation.

5. I hereby assign to the United States Government all royalties, remunerations, and emoluments that have resulted, willresult or may result from any disclosure, publication, or revelation of classified information not consistent with the terms ofthis Agreement.

6. I understand that the United States Government may seek any remedy available to it to enforce this Agreement including,but not limited to, application for a court order prohibiting disclosure of information in breach of this Agreement.

7. I understand that all classified information to which I have access or may obtain access by signing this Agreement is nowand will remain the property of, or under the control of the United States Government unless and until otherwise determinedby an authorized official or final ruling of a court of law. I agree that I shall return all classified materials which have, or maycome into my possession or for which I am responsible because of such access: (a) upon demand by an authorizedrepresentative of the United States Government; (b) upon the conclusion of my employment or other relationship with theDepartment or Agency that last granted me a security clearance or that provided me access to classified information; or (c)upon the conclusion of my employment or other relationship that requires access to classified information. If I do not returnsuch materials upon request, I understand that this may be a violation of Section 793 and/or 1924, Title 18, United StatesCode, a United States criminal law.

8. Unless and until I am released in writing by an authorized representative of the United States Government, I understandthat all conditions and obligations imposed upon me by this Agreement apply during the time I am granted access to classifiedinformation, and at all times thereafter.

9. Each provision of this Agreement is severable. If a court should find any provision of this Agreement to be unenforceable,all other provisions of this Agreement shall remain in full force and effect.

(Continue on reverse.)

NSN 7540-01-280-5499Previous edition not usable.

STANDARD FORM 312 (Rev. 1-00)Prescribed by NARA/ISOO32 CFR 2003, E.O. 12958

10. These restrictions are consistent with and do not supersede, conflict with or otherwise alter the employee obligations,rights or liabilities created by Executive Order 12958; Section 7211 of Title 5, United States Code (governing disclosures toCongress); Section 1034 of Title 10, United States Code, as amended by the Military Whistleblower Protection Act (governingdisclosure to Congress by members of the military): Section 2302(b)(8) of Title 5, United States Code, as amended by theWhistleblower Protection Act (governing disclosures of illegality, waste, fraud, abuse or public health or safety threats); theIntelligence Identities Protection Act of 1982 (50 U.S.C. 421 et seq.) (governing disclosures that expose confidentialGovernment agents), and the statutes which protect against disclosure that may compromise the national security, includingSections 641, 793, 794, 798, 952 and 1924 of Title 18, United States Code, and Section 4(b) of the Subversive ActivitiesAct of 1950 (50 U.S.C. Section 783(b)). The definitions, requirements, obligations, rights, sanctions and liabilities created bysaid Executive Order and listed statutes are incorporated into this Agreement and are controlling.

11. I have read this Agreement carefully and my questions, if any, have been answered. I acknowledge that the briefingofficer has made available to me the Executive Order and statutes referenced in this Agreement and its implementingregulation (32 CFR Section 2003.20) so that I may read them at this time, if I so choose.

SIGNATURE DATE SOCIAL SECURITY NUMBER (See Notice below)

ORGANIZATION (IF CONTRACTOR, LICENSEE, GRANTEE OR AGENT, PROVIDE: NAME, ADDRESS, AND, IF APPLICABLE, FEDERAL SUPPLY CODE NUMBER) (Type or print)

WITNESS

THE EXECUTION OF THIS AGREEMENT WAS WITNESSED BY THE UNDERSIGNED.

SIGNATURE DATE

NAME AND ADDRESS (Type or print)

ACCEPTANCE

THE UNDERSIGNED ACCEPTED THIS AGREEMENT ONBEHALF OF THE UNITED STATES GOVERNMENT.

SIGNATURE DATE

NAME AND ADDRESS (Type or print)

SECURITY DEBRIEFING ACKNOWLEDGEMENTI reaffirm that the provisions of the espionage laws, other federal criminal laws and executive orders applicable to the safeguarding of classifiedinformation have been made available to me; that I have returned all classified information in my custody; that I will not communicate ortransmit classified information to any unauthorized person or organization; that I will promptly report to the Federal Bureau of Investigation anyattempt by an unauthorized person to solicit classified information, and that I (have) (have not) (strike out inappropriate word or words) receiveda security debriefing.SIGNATURE OF EMPLOYEE DATE

NAME OF WITNESS (Type or print) SIGNATURE OF WITNESS

NOTICE: The Privacy Act, 5 U.S.C. 552a, requires that federal agencies inform individuals, at the time information is solicited from them,whether the disclosure is mandatory or voluntary, by what authority such information is solicited, and what uses will be made of theinformation. You are hereby advised that authority for soliciting your Social Security Account Number (SSN) is Executive Order 9397. YourSSN will be used to identify you precisely when it is necessary to 1) certify that you have access to the information indicated above or 2)determine that your access to the information indicated has terminated. Although disclosure of your SSN is not mandatory, your failure to doso may impede the processing of such certifications or determinations, or possibly result in the denial of your being granted access to classifiedinformation.

* NOT APPLICABLE TO NON-GOVERNMENT PERSONNEL SIGNING THIS AGREEMENT.STANDARD FORM 312 BACK (Rev. 1-00)

TRAVEL HISTORY FORM Privacy Act Statement:

Authority: USC 5701,37 USC 404-427, EO 9397,31 USC 3322,32 CFR 209 and/or 210. Principal Purpose(s): Used for reviewing, approving, accounting and disbursing for official travel. SSN is used to maintain a numerical identification system for individual claims. The information is confidential and is needed to prove entitlement to payments. The information will be used to process payment data from the Federal agency to the financial institution and/or its agent. Routine Use(s): To substantiate claims for reimbursement for official travel. Disclosure: Voluntary; however, failure to furnish information requested may result in total or partial denial of amount claimed and may delay or prevent the receipt of payments through the EFT/DDS programs. Name:

SSN: 111-22-3333

Pay grade (i.e., E5, O3, GS9)

Activity

Work Phone: (Com) (DSN)

Home Phone:

Home Address, City, State, ZIP 123 ANYWHERE LN MARIETTA, GA 30060

FOR EFT/DDS payments please provide the following information: Account Type Checking Savings

Account Number

Name of Financial Institution

Financial institution’s Routing Transit Number (RTN) Note: RTN is available on the bottom of your checks or from your financial institution.

Signature //S//

Date: 07 Mar 2012

PSAJAXFORM 7240/10 (03/01)

UNIFORM ALLOWANCE 1. Reserve officers are entitled to a one-time initial uniform allowance of $400.00, provided the following requirements have been met IAW DODFMR 7A Chapter 30 Para 3001:

a. Have a Direct Deposit account on file with the SSO Program office.

b. Have NEVER received any type of clothing allowance as an officer. (If you have ever received a clothing allowance as a member of the SELRES, you are NOT eligible for this allowance)

c. Have completed a minimum TOTAL of 14 days of Active Duty. (IPA drills DO NOT count towards fulfillment of this requirement)

d. You are physically qualified for active duty, Periodic

Health Assessment (PHA) within the past year. 2. Using the attached format, you will need to include a copy(s) of qualifying endorsed ADT orders that total 14 days or more. A copy of corresponding LES’s for each set of orders completed MUST BE INCLUDED with request. 3. The SSO Program Office will verify, then forward your request to DFAS for payment. You should receive payment via direct deposit approximately 30 days after the SSO Program Office receives your request. If your payment has not been made in the time frame specified above, contact the SSO Program office via email or phone for further assistance. SEE ATTACHED EXAMPLE FOR PROPER UNIFORM ALLOWANCE REQUEST FORMAT TO FORWARD WITH YOUR PACKAGE:

DATE From: LTJG John R. Doe, USNR, XXX-XX-XXXX/1665 To: Commander, Navy Reserve Forces Command (N14) Subj: REQUEST FOR UNIFORM ALLOWANCE Ref: (a) DODFMR, VOL 7A, Chapter 30 Encl: (1) Endorsed Active Duty Training orders (2) Leave and Earning Statement (LES) 1. Per reference (a), enclosures 1 and 2 are forwarded as supporting documentation of 14 or more days of active duty. I certify that I have not received this allowance during my career and that I am determined physically qualified for active duty. Request payment of Initial Officer Uniform Allowance. 2. I can be reached at (215) 000-0000, or by email at youknowme@navy.mil. Sincerely, John R. Doe

APPENDIX II: ADDITIONAL GUIDES

1. FY ’14 HANDBOOK SUPPLEMENTAL

2. FY ’14 TRAINING PLAN

1 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

FY ‘14 Handbook- Supplemental

LCDR Christopher M. Cassano Strategic Sealift Officer Program Manager Commander, Navy Reserve Forces Command N14

2 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

TABLE OF CONTENTS

Sections 1. Introduction and References 2. Compliance Review 3. Dos and Don’ts 4. Required On-Line Training 5. Points Request 6. NSIPS Update 7. NROWS Process / FAQs 8. DTS Processes / FAQs 9. PHA / FAQs 10. PFA / FAQs 11. Records Management / FAQs 12. FY ‘14 Board Schedule

3 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

INTRODUCTION AND REFERENCES

q The Strategic Sealift Officer Program Manager is responsible for the training and administration of the Strategic Sealift Readiness Group (SSRG). Each year, by instruction, the SSO PM is required to publish a SSRG Annual Training plan.

q The following training plan is a list guidelines and requirements to participate in the SSOP and Navy Reserve. The training plan is developed to enhance Navy Reserve careers, increase readiness and strengthen the mission capabilities of the SSRG.

q The training plan is developed and executed per the references below: § OPNAVINST 1534.1D: STRATEGIC SEALIFT OFFICER PROGRAM § BUPERSINST 1001.39F: ADMINISTRATIVE PROCEDURES FOR NAVY RESERVISTS § RESPERSMAN 1534 SERIES: STRATEGIC SEALIFT OFFICER PROGRAM ARTICLES § COMSCINST 1534.1: STRATEGIC SEALIFT OFFICER PROGRAM

4 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

SSRG COMPLIANCE REQUIREMENTS

q Maintain an active USCG unlimited tonnage license with STCW 95 certification § *** RENEWAL FOR CONTINUITY RESULTS IN NON-COMPLIANCE ***

q Perform 12 days of Active Duty for Training (ADT) annually § UNLESS WAIVED FOR SEA-TIME OR MEDICAL

q Update personal information in NSIPS Annually q Maintain Navy Physical Standards

§ Complete a Periodic Health Assessment (PHA) annually § Complete a Physical Fitness Assessments (PFA) semi-annually

q Check the web-site and your Navy email regularly q Self Register in DTS q Answer Official Navy Correspondence q Be able to maintain a secret clearance q Complete Navy Knowledge Online (NKO) required training including

ATFP Level 1, MSC 101, and Information Awareness (IA)

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Unclassified

Unclassified

Consequences of Non-Compliance

BLUF: Members within their 8 year MSO and transferred to an inactive status will fail to meet their MARAD service commitment and be subject to repayment of education.

USMMA Graduates: ~$250K SIP Recipients: ~$25K

DO YOU WANT TO PAY?

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Unclassified

Unclassified

Non-Compliance Determination

7 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified Security Clearance Renewal Process

Manpower: SSRG Security Clearance Process

CN

RFC

N14

PE

RS

SS

RG

Mem

ber

Security Clearance Expired

or required for ADT (initial)

Contact Program Office, request

security clearance renewal

Is member in good standing

Compliance issues resolved

List forwarded to PERS FORAC

List processed, individual EQUIP

email link established and sent to member

Online questionnaire

completed

Fingerprint cards completed and mailed to PERS

Initial or renewal

Investigation process

Interim clearance granted

Passed investigation

Clearance granted or denied

YES

NO

Renewal

Initial

NO

YES

Notified

Notified via tracker

Process initiated once the questionnaire is completed,

finger print cards are required to complete the

process

This is temporary until final investigation is

complete

A Non-Disclosure Agreement (NDA) must be signed and mailed (original, not a copy) to the Program Office to be forwarded to PERS 534 for inclusion in the member’s record.

This form can be filled out and mailed independent of the process mapped here but needs to be completed BEFORE EQUIP is completed.

Without a NDA the member cannot participate in a training location requiring a security clearance.

MEMBER MUST HAVE ORDERS TO INITIATE PROCESS

8 Navy Reserve Ready Now. Anytime, Anywhere.

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Unclassified

SSRG Dos: Plan Ahead

q 30 day lead-time for all orders q Communicate with gaining command q All orders should be in NROWS by March 31 q Complete / Schedule PHA before orders routing q Complete / Schedule PFA before orders routing q Front load points for a good year! q Sign up for a muster early in the FY q Self register in DTS q Check OMPF for errors, submit documentation q Begin MMC renewal a year before it expires

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Unclassified

Unclassified

SSRG Don’ts: ADT

ADT requests will not be approved for: q Members who are within six months of expiration of obligated service or

maximum age limitations. *BUPERSINST 1001.39F* q ADT that crosses two fiscal years. q ADT requests after March 31 if funding is not available q Second ADT requests prior to PM notification q Non-Traditional ADTs that do not support Strategic Sealift q Members without a current PHA or PFA q Members without a valid MMC or STCW q ADT requests that are not requested by a gaining command (not on a tracker) q Members without security clearances or a NDA on file if gaining command

requires it q ADT requests that are considered poor "career" choices q Members out of compliance in other areas q ADT resulting in conflicts of interest q Insufficient lead time to process

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Unclassified

SSRG Don’ts: Requirements

q Do Not § Let your MMC expire § Ignore PHA or PFA § Wait to schedule ADT § Assume ADT funding will be available after 3/31 § Hide medical conditions § Let your CAC expire § Fail to submit a travel claim § Fail to execute official orders

11 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

REQUIRED TRAINING

The following courses are required training for all officers in the SSRG.

***Upon completion of these courses, email a copy of the certificate to the SSOP Office. ***

q Military Sealift Command (MSC) 101 on NKO: CNRFC-MSC101-2

§ Capstone course for MSC fundamentals and a requirement for all SSOs q Navy Reserve Fundamentals Course on NKO: NAVRESFOR-NRF-3.0

§ Foundation course for Navy Reserve Administration. Information contained is vital for a successful Navy Reserve Career in either the SELRES or the IRR

q Primary Professional Military Education (CWOs and O1 to O4) Blocks 1-7 on NKO: PPME-JO-B1.v2, PPME-JO-B2.v2, PPME-JO-B3.v2, PPME-JO-B4.v2, PPME-JO-B5.v2, PPME-JO-B6.v2, PPME-JO-B7.v2 § A thorough course set providing significant information on inter and intra

service processes, assets and missions, essential information for any SSO interested in working in a Joint environment.

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Unclassified

Points Requests

13 Navy Reserve Ready Now. Anytime, Anywhere.

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Earning Points

q Active Points § ADT § AT (SELRES) § ADSW § Mobilization § Recall

365/6 Max per AY

q Inactive Points § IPA Orders § IDT Orders

(SELRES) § Courses § License / STCW § Professional

Training 130 Max per AY

14 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Points Request Process Map

Manpower: SSRG Points Request

CN

RFC

N14

PE

RS

9S

SR

G M

embe

r Points request initiated

Forward to program office a package with

cover letter and accompanied

documentation

Receive package and review for permissibility

member in good standing

Points earned on orders

Points awarded prior

Establish list and send to PERS for

records submission

Receive list and review

Member in active status at

time

Conflicting records

Enter into service record

Points reflect on ASOSH/ARPR

Denied, member notified

YES NO NO

YES NO

Denied, SSOP notifiedNO

YES

NO

YES

YES

Max points for category

reached

YES

NO

The SSO PO only forwards/endorses points requests for members of the SSRG (or if requestor was in the SSRG at the time) and only if the points requested are noted in the RESPERSMAN 1534 series articles (STCW, MMC, Professional Courses). All other points requests go directly to PERS 9 for handling.

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Unclassified

Page 2 Update Guidance Via ESR (Electronic Service

Record) Step by step instructions for accessing

your NSIPS ESR.

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Unclassified

Unclassified Log on to https://nsips.nmci.navy.mil/ with a CAC enabled computer.

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Unclassified

Click on Employee Self Service link in the Menu box.

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Unclassified

Click Electronic Service Record.

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Unclassified

Unclassified

Click View.

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Unclassified

Click Dependency Data.

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Verify

q Check Last Verification Date: to see if it has been updated within 180 days of your current orders.

q If not, verify all dependency data and click the Yes icon next to (Is dependency data correct?).

q No changes can be made Via ESR, you will need to contact the SSO Program Office to make any Page 2 entries.

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Unclassified

Unclassified

23 Navy Reserve Ready Now. Anytime, Anywhere.

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Unclassified

Changes in NSIPS

Changed by Member q Address q Email q Phone Number q Civilian Employment Changed by Program Office q Dependant Data q Marriage Status

Call Program Office if you have any questions

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Unclassified

NROWS Guidance

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Unclassified

NROWS Access and Application

The below listed procedures have been tailored for use by the Strategic Sealift Officer Reserve Group (SSRG) for Active Duty for Training (ADT)

q To access NROWS from the Navy Reserve Website (NRWS) go to

https://private.navyreserve.navy.mil/Pages/default.aspx and in the center of the page click on Applications and then select NROWS. Click OK to enter the US Government Information System (USG IS) for NROWS.

q Access to NROWS can be done directly by going to:

https://nrows.sscno.nmci.navy.mil/nrows CREATING AN APPLICATION q To create a new application in NROWS, select “Sailor” from the pull down menu on the left

side margin then “Create Application” underneath it. q You are now at the overview page where all seven steps are listed. Click on Personnel and

Contact Information or from the pull down menu at the top middle of the screen select 1. Personnel Info.

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Unclassified

Step 1: Personnel Information

q Check if the address, phone number and email address is correct. § If not, click NO and make the appropriate changes.

q Verify Permanent Mailing Address (PMA)

§ If ok, click NO

q How does the Sailor wish to receive the orders? WEB q Does Sailor wish to supply an alternate delivery address and phone number for paper airline

tickets? § Answer NO. This MUST be answered to go on.

ü The correct home, email address and a contact phone number should be filled out properly

and correctly (This is extremely important! Failure to do this will result in ADT application disapproval!) To change email address, click on the Utilities menu at the top of the page. Go to My Account. In order to update your PMA you must update NSIPS. Updating your info in NROWS DOES NOT UPDATE YOUR MAILING ADDRESS.

When finished click save button and then next button on the bottom of the page.

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Unclassified

Step #2 Duty Period Information

q Type of duty requested: Active Duty for Training q Duty sub type: MOB Training *** ALWAYS THIS IF ADT PAID FOR BY SSO PROGRAM OFFICE ***

q These orders are: Reporting q Billet control number (BCN): Enter Billet Control Number provided by Gaining Command. q Email Notification Address: Input your e-mail you wish to receive your itinerary and approval. After your email put “;” and add gaining

command to keep them informed.

q Operational Support Reporting: Left Click on Lookup. From the drop down menu on the right choose the following: ü * Operations / Exercises / Events: OPERATIONAL TRAINING SUPPORT FOR GAINING COMMAND ü * Mission Priority: E3 – INDIVIDUAL TRAINING TO INCREASE UNIT READINESS ü * XCOM Pillar/Command Supported: EXCOM- CNRFC ü * Enterprise Supported: MANPOWER, PERSONNEL, EDUCATION, AND TRAINING ü * Purpose Category: OPERATIONAL SUPPORT ü * Requirement Status: NOT APPLICABLE

q Is a Security Clearance required: ***VERY IMPORTANT if command requires you to have any kind of clearance select YES *** q Type of Clearance Required: Secret q Justification for clearance: The command requires a security clearance.

ü Ask the gaining command if there is any other specific language required in the justification. ü This language will prompt the Program Office NROWS Orders Reviewer to send the above information to PER-32 for

approval.

q When finished click save button and then next button on the bottom of the page.

28 Navy Reserve Ready Now. Anytime, Anywhere.

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Unclassified

Step #3 Duty Locations and Travel

q Travel Start Date: This is the date you will commence travel to your ADT site. You are allowed 1 day of travel if you live more than 50 miles from your ADT site, 0 days if you live less than 50 miles and 2 days if you are traveling OCONUS. Use the calendar icon to fill in date.

q Initial Report Date and Time: This is the first date you will actually be reporting for duty at the AT site; 0730 a.m. is generally the appropriate time. Use the calendar icon to fill in date.

q End Date for this Location: This is the last day you will actually be performing duty (do not allow any time for travel). Use the calendar icon to fill in date.

q UIC: Choose “Look Up”, Type in the Navy UIC for the command you're going to or search for command by state. Once

found click on the UIC and the address should automatically fill in. Ask the gaining command what the UIC is. q Unit Name: Type the short title unit name (if not already filled out) of the ADT site.

q Street Address: Enter the street address of the ADT site (if not already filled out).

q City: Enter the city of the ADT site (if not already filled out).

q State: Enter the state the ADT site is located in (if not already filled out).

q Country: Select country of the ADT site (if not already filled out).

q Zip: Enter the zip code the ADT site is located in (if not already filled out).

q For Duty With: Specific assignment, class or duty within the requested ADT command ü NOTE: Duty location must match Per Diem location

29 Navy Reserve Ready Now. Anytime, Anywhere.

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Unclassified

Step #3 Duty Locations and Travel CONT.

Point of contact information: q Point of Contact: Enter POC Name q Phone: Enter POC Phone Number q Fax: Enter POC Fax Number q Email: Enter POC Email Address ITEMPO INFORMATION q Is this the Sailor’s Permanent Training Site:

§ Answer NO q Is this within 100 miles or 3 hours driving time of Sailor’s permanent civilian Residence?

§ This answer is depending on distance from Home Address to gaining command. q ITEMPO Category: Individual Training q ITEMPO Purpose: Unknown q For Duty Afloat

ü Answer this question YES only if your ADT is sea duty (i.e. Assigned to a Duty Oiler) and will be living aboard the ship. ü Duty Afloat will change your Per Diem

30 Navy Reserve Ready Now. Anytime, Anywhere.

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Unclassified

Step #3 Duty Locations and Travel CONT.

Per Diem & Travel Information

q Is this within the corporate city limits of Sailor’s residence? § Answer as they apply to gaining command (usually answer is NO)

q Is this within commuting distance from Sailor’s residence? § Answer as they apply to gaining command (usually answer is NO)

q Does Sailor wish to commute vice billeting? § Answer as they apply to gaining command (usually answer is NO)

q Field Duty Dates: (question appears if answered NO to previous question) § Answer as they apply to gaining command, generally LEAVE BLANK

ü When finished click save button and then next button on the bottom of the page.

31 Navy Reserve Ready Now. Anytime, Anywhere.

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Unclassified

Step #3 Duty Locations and Travel CONT.

Travel Options q Mode of Transportation: Pick Appropriate Mode q If you live within 50 miles of the ADT site you will travel to and you’re your home each day. Per Diem, hotel and rental car

reimbursement IS NOT AUTHORIZED. If you choose Personal Car the section will automatically fill in.

ü If you live between 50 and 399 miles of the ADT site, and will take your own car. Reimbursement for 1 day of travel to the ADT site IS AUTHORIZED. Reimbursement for rental car IS NOT AUTHORIZED if POV is authorized on your orders.

ü REMEMBER that when using POV mode of transportation, the Navy WILL NOT reimburse you for damages or malfunctions

to your own car. If you choose Commercial Airline: q This is the only mode of travel that a rental car may be authorized for use. Click calendar icon to input initial travel date.

Left click on Lookup. Click on Select Airport drop down menus for departure and arrival airports. Click Select. When you select this mode, the screen will also prompt you for your requested flight times, departure and arrival airports and rental car selection.

q Also, any flight (unless you are already on Navy duty) other than from your home of residence will be denied and is out of

regulation from the JTFR. q Departure Airport Justification: Most advantageous to Government q Arrival Airport Justification: Most advantageous to Government ü When finished click save button and then next button on the bottom of the page.

32 Navy Reserve Ready Now. Anytime, Anywhere.

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Unclassified

Step #3 Duty Locations and Travel CONT.

Fill out Per Diem at this Location. q Left click on Lookup select appropriate state and city for gaining command click on "Select."

ü NOTE: Per Diem location must match duty location q Rental car information: Select if rental car is authorized q Rental car class: COMPACT (always) q Quarters and messing: Select Quarters Available /Gateway Inn and Suites q Messing: Proportional Meal Rate/ Available and Directed as applicable q Do you wish to add another location? Select NO. q Click the next button on the bottom of the page Travel for last leg:

q Fill out Mode of Transportation (Personal Car or Commercial Airline) and departure date no earlier and no

later than the day that you complete your ADT. To fill out the departure travel, follow travel options steps from above.

ü When finished click save button and then next button on the bottom of the page.

33 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Step #4 Tour and Pay Entitlements

Choose the appropriate Government Travel Charge Card (GTCC) justification: q Left click on Lookup q Select: IRR DOES NOT REQUIRE A GOVERNMENT CREDIT CARD PER CMC LTR 5000 RFL-F4 OF 29 MAR

01. Confirm Member Page 2 has been verified by checking box ü Select “Yes” if you have verified your Civilian Employer Info (CEI), dependency data, and personal contact info on

NSIPS ü If not, go to NSIPS and verify your information before routing your orders.

IF ELIGIBLE Would the member prefer to receive Lump Sum Leave for leave days accrued for the order? q Click Yes/No as applies. Will there be any conference fees associated with this set of orders? q Answer NO Enter passport number in applicable passport field. In most cases it will be in the Tourist Passport field. ü This information is required for all members traveling to MSCFE or anywhere OCONUS. Answer the following nine yes/no questions as it applies, in most cases you will answer NO to all. q Anti-Terrorism/Force Protection is an annual requirement and is available on NKO. This must be selected YES. Entitlements: Leave blank, if you are entitled to any, an ADT coordinator will note it. ü When finished click save button and then next button on the bottom of the page.

34 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Step #5 Paragraphs

ü Enter nothing on this page.

ü Click the next button on the bottom.

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Unclassified

Step #6 Funding Information

Were manual orders generated? q Answer NO Select Fiscal Year Will travel and/or per diem be paid with 'Other Appropriation'? q Answer NO Command: MERCHANT MARINE (MOBTNG) ADT-MOB (CMM) Funding Source: MERCHANT MARINE (MOBTNG) ADT-M ADT-MOB | MERCHANT MARINE

PROGRAM OFFICE, CRNFC N14 ü When finished click save button and then next button on the bottom of the page.

36 Navy Reserve Ready Now. Anytime, Anywhere.

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Unclassified

Step #7 Justification

NAME OF SUPPORTING COMMAND, NAME OF COURSE, AND NAME OF CLASS q Example: Supporting MSCPAC, BST course at MSC Training Center West and USNS BOB HOPE (T-AKR 300) Do you anticipate this order being a back to back order? q Answer NO, unless instructed to do otherwise Is this a routine AT/ADT/IDTT set of NROWS orders? q Answer YES For this request, travel authorizations within DTS will be filled out by:

ü NDEA, FY 13 DTS travel to be completed by Program Office, NOT Member ü See slide 85 for more details !!!!!LAST AND MOST IMPORTANT STEP!!!!! ü Click "Save and Route" ü On the next screen select "Route Application Forward" Congratulations you have now completed your application for SSO Active Duty for Training Orders!

37 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Frequent ADT Failures TRAVEL

No Credit Card q A credit card will be required to pay for

hotel and rental car. Changes to Itinerary q Changes to itinerary will void the whole

itinerary Taking different mode of transportation q Driving POV vice set itinerary will void

travel reimbursement Accepting Rental Car additional

charges q Upgrade, insurance, pre-pay gas, GPS

will not be reimbursed. GOV rate includes insurance

No Passport q All OCONUS travel should be done on

civilian Passport Staying in Civilian Hotel without a CNA q Member will only be reimbursed BOQ

rate, regardless of local Per Diem rates Not Submitting a Travel Claim q Un-liquidated orders will prevent future

ADT

On Orders DUI q A DUI will end a career Wrong Uniforms q Email or call ahead to determine

what uniforms will be needed Wrong Report Location q Be very sure of the address to

report, in some cases the reporting location is different that the work location

Improper Decorum q All SSOs are expected to act like a

Naval Officer without exception Work Hours q A Good Navy Day is from 0730-

1630 each day Expired CAC q A Valid ID is required to go on

orders

38 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

NROWS/DTS ADT Process Map

ADT: NROWS/DTS/ORDERS Process

DTS

: ND

EA

SS

RG

Mem

ber

CN

RFC

N14

NR

OW

SG

aini

ng

Com

man

d

Communicate ADT Interest

Internal process to

determine best fit and fill.

Provide BCN and NROWS orders inputs.

Enter orders in NROWS, DTS

Travel

Review NROWS

Orders request

Tracker provided to

CNRFC N14 of approved ADT

Hard HoldsADT Approved

Fund Approve Orders

Enter desired Itinerary in

DTS

Itinerary Approved

Print Orders and Itinerary

Execute Orders

Yes No

YES

NO

Complete Hard Hold

Requirements

Yes

Change Orders

NO

39 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

DTS Processes and FAQs

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Unclassified

What is NDEA?

Background q The NDEA acts as a travel

agent for NROWS/DTS orders

q Like SATO, the NDEA will book your travel

q Unlike SATO, travel claims will be processed in DTS

Advantages ü Do not have to book travel ü Short lead times for travel

claim reimbursement

Questions Can I book my travel in DTS? Ø No, the NDEA will Who is the NDEA? Ø The SSO PO is the NDEA Can I change my travel in DTS? Ø No What if I have a conflict? Ø Call the SSO PO Can I request airlines or seats? Ø No, seats may be requested after flight

is booked Do I need to self-register in DTS? Ø Yes Do I still use DTS? Ø Yes, for your travel claim

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Unclassified

Unclassified

SSRG Periodic Health Assessment (PHA)

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Unclassified

WHAT IS A PHA • A PHA is a Periodic Health Assessment • This is an annual face-to-face assessment of a service member’s

health status. • Reserve Component (RC) service member visits will be

coordinated by the Navy Operational Support Center (NOSC) Medical Department Representatives.

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Unclassified

Unclassified

PHA COMPONENTS

• The health assessment process requires a review of data from a variety of sources including the Health record, electronic medical databases, medical history, and member interview.

• This is to help identify any unresolved health issues,

incomplete health care, Individual Medical Readiness deficiencies, completion of deployment health requirements, or health risk factors.

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Unclassified

Unclassified

PHA COMPONENTS (CONT)

• Height • Weight • Blood Pressure • Visual acuity (wear glasses, not contacts) • Hearing • Immunization • Blood draw (Rh factor, sickle cell, G6pd, DNA, and

HIV) • Dental exam • Health risk assessment and counseling

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Unclassified

Unclassified

RC MEMBER IS RESPONSIBLE FOR THE FOLLOWING:

1. REPORT FOR PHA APPOINTMENT WHEN SCHEDULED, 2. COMPLETE HEALTH SELF-ASSESSMENT HONESTLY, 3. REPORT TO APPOINTMENT WITH ANY DEPLOYMENT-REQUIRED MEDICAL

EQUIPMENT (E.G. MEDICAL WARNING TAGS, 2 PAIR OF EYEGLASSES, GAS MASK GLASSES, BALLISTIC EYEWEAR),

4. PROVIDE CURRENT EYE PRESCRIPTION, 5. PROVIDE CURRENT PRESCRIPTIONS FOR MEDICATIONS, 6. PROVIDE MEDICAL DOCUMENTATION FOR ANY MEDICAL TREATMENT

PROVIDED BY CIVILIAN HEALTHCARE PROVIDER SINCE LAST PHA, INCLUDING ANY FOLLOW-UP CARE FOR CHRONIC MEDICAL CONDITIONS (I.E. HYPERTENSION, HIGH CHOLESTEROL, DIABETES, BACK PAIN, ETC.)

7. PROVIDE DD2813 IF USED TO MEET ANNUAL DENTAL EXAMINATION, 8. PROVIDE RESULTS OF TUBERCULIN SKIN TEST READING, 9. FOLLOW-UP WITH CIVILIAN HEALTHCARE PROVIDER FOR ANY NON-

SERVICE CONNECTED HEALTH ISSUES, CLINICAL PREVENTIVE SERVICES, AND PHA PROVIDER RECOMMENDATIONS.

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Unclassified

q Member contacts local NRA to schedule a PHA. q Member reports for PHA with any required documentation and medical

equipment. Completes Health Risk Assessment (HRA) and PARFQ. q Nurse Corps Officer reviews HREC and MRRS to determine deficiencies

and documents on “PHA SF 600”. q Nurse Corps Officer reviews HRA with member and provides health

promotion counseling. q Nurse Corps Officer reviews PARFQ. Refer member to credentialed

Provider if any “Yes” responses. Otherwise approve PFA participation by signing PARFQ and documenting on “PHA SF 600”.

q Nurse Corps Officer provides member with recommendations for age/gender specific clinical preventive services.

q HM completes vital signs, height/weight, visual acuity testing, records on “PHA SF 600” and in MRRS. MUST ENTER INFO IN MRRS!!!

q HM completes all IMR deficiencies. q Dental Officer provides dental exam and determines dental

classification.

DRILL WEEKEND PHA PROCESS FLOW

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Unclassified

PHA FLOW (CONT) q A nurse or credentialed provider (FNP, PA, MD/DO) will complete a face-to-face review

of medical status with member q Document on DD Form 2766 and SF600

§ Review DD Form 2766, (References: “DD Form 2766 PowerPoint” and “PHA Requirements Guideline”)

§ Review PARFQ (Nurses may clear if non-waiverable) q Ensure resolution of all health concerns and documentation of medical screening q Refer medical conditions for follow up q Verify completion of past medical referrals q The PHA is considered complete when all the above steps have been accomplished

and the MDR confirms completeness before member leaves appointment.

Please call the SSO Program Office if you have any questions.

48 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

SSRG PHA Process Map

Manpower: SSRG PHA Process

NO

SC

CN

RFC

N14

SS

RG

SS

O

Contact NOSC for PHA

availablity

Notify member of PHA dates/times,

appointment made

Contact program office,

request IPA orders for PHA

Review for compliance

Issue IPA orders

Endorse Orders/

Perform PHA

Upload IMR data into MRRS

Forward to N14 for points,

retain for records

Points SubmittedYes

See Below

If member is not in compliance, or has been inactive, IPA orders cannot be written. Member is encouraged to go ahead with the PHA and will be “made whole” once completed

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Unclassified

Unclassified

SSRG Physical Fitness Assessment (PFA)

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Unclassified

BCA Requirements

q Per DODI 1308.3, there are only two approved methods to determine a member’s BCA: 1) maximum weight for height and 2) circumference measurements. No substitute methods (e.g., underwater weighing, skin fold calipers, body mass index, bio-impendence, etc.) of assessment are permitted. All BCA measurements are to be conducted in the blue and gold Navy Physical Training Uniform (PTU).

q The official BCA is final and will not be reversed by a subsequent BCA waiver. Members must address any potential medical issues prior to the official BCA. Standards are determined by established maximum weight for height standards.

q Per OPNAVINST 6110.1J only certified Command Fitness Leaders (CFL) or trained Assistant CFLs (ACFL) are authorized to conduct official BCA measurements. BCA measurements conducted by Medical and/or Morale Welfare and Recreation personnel cannot be used for official reporting nor do they override measurements taken by the CFL or ACFL.

q The maximum allowed Navy fat limits are: Gender 17-39yrs 40-40+ Male 22% 23% Female 33% 34%

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Unclassified

Unclassified

BCA Height Measurement

q Members are authorized to conduct the weight for height assessment in the uniform of the day, if a BCA circumference measurement will not be required. Shoes will not be worn.

q The member will stand on flat surface, at attention, with head held horizontal, looking directly forward, with the line of vision horizontal, and the chin parallel to the deck. The body should be straight, but not rigid.

q Measurement will be rounded up to nearest inch. The results will be used to determine the member’s maximum allowable weight. If a BCA circumference measurement is required a slightly different procedure will be used.

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Unclassified

Unclassified

BCA Weight Measurement

q The weight measurement will be taken with the member in Navy PTU or in the uniform of the day, on calibrated scales (balance beam or digital), shoes removed and socks worn. Measurement will be recorded to the nearest pound. If the weight fraction is less than ½ pound, round down to the nearest pound. If the weight fraction is ½ pound or greater, round up to the nearest pound. No deduction for clothing is permitted.

q If member’s weight is less than or equal to the maximum weight listed for their gender, they are considered to be within BCA standards and percentage body fat determination is not required.

q If member’s weight is greater than the maximum weight listed for their gender, the BCA circumference measurement must be performed. When performing the circumference measurement the results from the height screening are to be used. If the member’s height is 67 ¼ inches, 68 inches will be used to obtain the height measurement but 67.5 inches will be used for the circumference measurement if required.

q Height measurements are rounded up to the nearest inch but the height for the BCA circumference measurement will only be rounded up to the nearest ½ inch.

53 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

BCA Tables

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Unclassified

PRT Components

q Cardio-respiratory fitness. Cardio-respiratory fitness, or aerobic capacity, is the

ability of the heart and lungs to deliver oxygen to working muscles. It is associated with the ability to carry out strenuous work for long durations without undue fatigue. The 1.5 mile run/walk and 500-yard/450-meter swim tests are indicators of cardio-respiratory endurance. The 12 minute elliptical, stationary bike and treadmill tests are also indicators, but participation in these events are at the CO’s discretion.

q Muscular strength and endurance. Muscular strength and endurance is the ability to sustain muscle contractions over a period of time without undue fatigue. Curl-up and push-up events are indicators of muscular endurance. Although there is no single endurance test that measures the endurance of all muscles; the curl-up serves as a measure of abdominal muscle endurance while the push-up measures upper body muscular endurance. In addition, the curl-up, when performed properly, can help develop abdominal strength and endurance which are important factors in preventing low-back injuries.

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Unclassified

Unclassified

PRT Sequencing

q PRT events shall be completed on the same day, at least 2 minutes, but no more than 15 minutes between each event and in the following sequence:

a. Curl-ups

b. Push-ups

c. Cardio-respiratory fitness (run, swim, treadmill, elliptical or stationary bike)

***NOTE: Not all methods will be made available***

q Due to the limited number of elliptical trainers and stationary bikes available, extra coordination may be required to ensure members do not exceed 15 minutes between the push-up and cardio-respiratory event.

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Unclassified

PRT Scoring

The following are the only PRT scoring categories:

A. OUTSTANDING. Performance above or equal to top 10 percentile.

B. EXCELLENT. Performance in top 25 percentile, but less than OUTSTANDING.

C. GOOD. Performance better than or equal to lowest 25 percentile, but less than EXCELLENT.

D. SATISFACTORY. Performance in bottom 25 percentile, but above lowest 10th percentile.

E. FAILURE Performance in lowest 10 percentile.

F. PARTIAL PASS. Scoring used by PRIMS to indicate that the member passed the PRT but was

waived from one or more PRT event.

G. Body Composition Assessment (BCA) PASS. Scoring used by PRIMS to indicate that the

member passed the BCA but was authorized a non-participation status for the PRT.

ü Overall score is category-level performance corresponding to the average of points accumulated on PRT events. Members must pass all three PRT events to receive an overall score. Members must perform push-ups, curl-ups, and a cardio-respiratory event.

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Unclassified

Unclassified

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Unclassified

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SSRG PFA Process

Manpower: SSRG PFA Process

NO

SC

(CFL

)C

NR

FC N

14S

SR

G S

SO

Contact NOSC for PFA

availability

Notify member of PFA dates/

times

Make appointment

with NOSC for PFA

Contact program office,

request IPA orders for PFA

Review for compliance

Issue IPA orders

Endorse Orders/

Perform BCA

Upload data into PRIMS

Forward to N14 for points,

retain for records

Points SubmittedYes

See Below

If member is not in compliance, or has been inactive, IPA orders cannot be written. Member is encouraged to go ahead with the PFA and will be “made whole” once completed. A PHA is required to perform the PFA.

Perform PRT

24 Break between BCA and PRT required

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Unclassified

Records Management

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Record Review-Where should I start?

Officers serious about maximizing their promotion selection potential will ensure that their record is complete when presented before the board. This is of such importance that all members are encouraged to review their record at regular intervals. By doing regular reviews, they will ensure their record is properly maintained. Failure to keep your record current may result in failure of selection for promotion.

q First ask – Am I eligible? § Check Zone NAVADMIN for eligibility

q Utilize BOL to review what will be reviewed by voting members q Print your OSR and PSR from BOL; this is what will be viewed in the tank q Request your record on CD from BOL

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Unclassified

What should I check?

q You should be concerned with continuity for your entire career. Note any FITREP discrepancies and be prepared to explain them in a letter to the board if eligible.

q Reference your OSR against your CD and verify all awards (NAM and higher) and write-ups have been received. If any are missing from your record, submit them to PERS and as part or a package to the board if the lead-time is short. Sometimes the award write-up is more valuable than the award itself.

q If you note any education or service school discrepancies, contact PERS-45E. Submit copies for inclusion in your record and submit in a LTB if necessary. If you note discrepancies with your License AQDs, contact the Program Office and be prepared to submit supporting documentation to them and to the board.

q Lastly, verify you have a full length color photograph on file. Ensure it is on the proper form and signed!

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What do I put in my letter?

q Explain gaps in service q Explain any questionable situation

§ Declining/stagnant FITREP, air gaps § Non-Navy reporting seniors, etc

q Any discrepancy you are unable to resolve with supporting documentation

q Letters of Recommendation § Higher the better § Active and/or reserve § In/out of community

q No LTB = negative to neutral message

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Unclassified

What should I avoid?

q Lengthy letters (350+ is the record) q Accusatory letters q “Excuses” for performance q Photocopying your entire service record q Glamour shots, including pet photos q Poor grammar, poor formatting

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Unclassified SELECTION BOARD SUBMISSIONS

q Unnecessary board submissions clog the system q Utilize Web Enabled Record Review (WERR) to review

your record 3 to 4 months prior to a board § If it’s in WERR, it’s in your official record

q If you are missing a document, call 1-866-U-ASK-NPC for the procedures to submit it for your record or go to www.npc.navy.mil for information.

q Recheck WERR 45 days prior to your board. If still missing, submit them directly to the Board.

q Submitting a package does NOT enhance chances of selection, unless it contains relevant items missing from your record.

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What else?

q Reference NPC website for formatting and address specifics

q LTB must arrive NLT 2359 night before q Check BOL to see if NPC received LTB q If unsure, email LTB to NPC Customer Service q Be patient…wait for results q Seek counseling if necessary

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Unclassified

FY ‘14 Board Schedule

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Key Dates

Promotion Board q O-6 Board: January 13, 2014 q O-5 Board: February 25, 2014 q O-4 Board: May 12, 2014

FTS Re-Designation Boards q Fall: November 5, 2013 q Spring: March 4, 2014

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FY ‘14 Training Plan

Core Competency

New for FY ’14!!!

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Introduction to Core Competency

q Navy manpower systems use core competencies to identify requirements and personnel that are specialists. Core Competencies are employed to facilitate the assignment of specialists to coded billets or requirement.

q Core Competencies are professional disciplines secondary to an officer’s primary specialty (Designator). Officers gain designation by meeting Core Skill Requirements (CSRs).

q CSRs specify the functional areas covered by a subspecialty discipline. They are a set of quantifiable skills, traits and experiences that a specialist must possess to perform acceptably in a coded billet or requirement.

Designator

Subspecialty

Requirements

Billets

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SSRG Application

To better refine the career path and professional development of SSRG members, the SSOP will be divided into four Core Competencies (CORE):

• Shipboard Operations • Shipyard Operations • Maritime Operations • Training

Each CORE will provide a member with career development opportunities a more structured ADT progression and direct operational support to one of the three core missions of the SSOP The Training CORE is reserved for Sr. SSOs (O-5 and O-6) wishing to contribute to the future development of the SSOP.

SSRG

Shipboard Operations

MARAD

MSC

Shipyard Operations

NAVSEA

MSC

Maritime Operations

MSC

TRANSCOM

Training

CNRFC

NRPDC

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Shipboard Operations CORE

The Shipboard Operations CORE is the Primary CORE for the SSRG. Designed to provide skilled license mariners to MSC, MARAD and the Sealift interests of DOD, members in this CORE perform their annual ADT on board ships in the MSC/MARAD fleets and with MARAD and MSC regional offices.

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Unclassified

Shipyard Operations CORE The Shipyard Operations CORE is one of two primary shore side COREs of the SSRG. Designed to provide skilled engineers and deck officers with extensive shipyard, naval architecture or shipyard management experience to MSC and NAVSEA in execution of TYCOM functions. Members in this CORE perform their annual ADT at shipyards, aboard ship as port engineers and with engineering departments in the US and abroad.

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Unclassified

Maritime Operations CORE The Maritime Operations CORE is one of two primary shore side COREs of the SSRG. Designed to provide skilled deck and engineering officers with extensive port operations, port engineering, maritime logistics and supply chain management experience to MSC, Fleet and Task Forces in execution of OPLAN and Operational functions. Members in this CORE perform their annual ADT in both staff and field roles supporting ongoing operations, asset based exercises and simulated exercises in the US and abroad.

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Selecting a CORE

CORE Selection

• First Three ADTs are prescribed to all SSRG members.

• Upon successful completion of the third ADT, SSRG members will select a CORE.

***Shipboard CORE is the default if no selection is made***

• SSRG members must serve three years in a CORE before changing if desired.

•Required for all SSRG ENSs

•Contact the SSO PO for scheduling

ENSIGN Post Commissioning Indoctrination

•Required for all SSRG members as a second ADT

• Initial Familiarization to RRF/ROS Assets

MARAD or MSC Shipboard Support •MSC support is mandatory

for all SSRG members within the first three years of service

•Ashore or shipboard

MSC Support

•Forth ADT will be first CORE ADT

•Shipboard CORE is the default CORE

•ADT will be directed based on CORE training plan

FIRST CORE ADT

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•Required for all SSRG ENSs

•Contact the SSO PO for scheduling

ENSIGN Post Commissioning Indoctrination

•Required for all SSRG members as a second ADT

• Initial Familiarization to RRF/ROS Assets

MARAD or MSC Shipboard Support •MSC support is mandatory

for all SSRG members within the first three years of service

•Ashore or shipboard

MSC Support

•Forth ADT will be first CORE ADT

•Shipboard CORE is the default CORE

•ADT will be directed based on CORE training plan

FIRST CORE ADT

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FAQs

q I am already a SSRG member, how does this affect me? § If you have completed three ADT periods you are directed to select a CORE of your choice.

q What if I do not choose a CORE? § All SSRG members who do not select a CORE will be placed in the “Shipboard CORE.”

q Can I do an ADT outside of my CORE? § Yes, but only as a second ADT if authorized.

q When can I change COREs? § After three years.

q Is there a “better” COREs? § No, each has a tremendous amount of options and all contribute to a ‘career’ in the Program.

q Do we have to change COREs? § No, but it might be beneficial to experience other opportunities if you feel that you’ve exhausted your potential.

q I am SELRES, do I need to choose a CORE? § No, this is a SSRG program. Your training is directed by your Unit and Operational Chain of Command.

q How will I know what CORE is eligible for ADTs? § The ADT advertisement will list all applicable CORE and/or License AQDs required. In some cases an ADT

opportunity will cross COREs. q Will an ADT application in NROWS be disapproved if I do not have the required CORE?

§ Yes, unless it is a second ADT if authorized. q How do I choose a CORE?

§ Any three are open to all members, regardless of license. It is recommended that each member review the Training options and find the best fit.

q Will I earn an NOBC? § This is in development. The goal is to endorse recommendations for NOBCs at the conclusion of a three year

period in a CORE.

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But…. How Again?

q Step 1: Review material and Choose a CORE q Step 2: Submit to the Program Office an email in

memo format requesting a CORE q Step 3: Contact Gaining Command POCs for

opportunities q Step 4: While on ADT, develop plan for follow up ADT

with same gaining command if invited to return q Step 5: At conclusion of three years in a CORE

determine if a change is needed (not required) q Step 6: Notify Program Office of the requested change

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CORE Request Format

To: Strategic Sealift Officer Program Office From: RANK First Last, USN Subj: CORE Selection Sir / Ma’am, Respectfully request application of CORE (insert selection). I do/do not have a current CORE with the SSRG. I understand that I am required to remain in my selected CORE for a period of three years. V/r FI, MI, Last Name RANK

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Career Development q The following are conceptual “flows” of a SSRG career:

Initial Command: Yrs 4-7 • Familiarization • Integration • Leadership

Second Command: Yrs 8-11 • Integration • Project

Management • Leadership

Third Command: Yrs 12-15 • Project

Management • Leadership • Long Term Support

Forth Command: Yrs 16-19 • Project Leadership • Team Leadership • Staff Augmentation

Fifth Command: Yrs 20-23 • Staff Leadership • Independent

Command • Unit Leadership

Sixth Command: Yrs 24-27 • Sr. Project

Management • Sr. Leadership • SME Requirements

MSC Far East •Familiarization •Singapore

•Exercise Support •Korea

•Operations Staff •Okinawa

• Independent •Sasebo – MTS

•Long Term Support •SSO A/OIC

MSC Central •White Shipping •Bahrain

•MTS Backfill •Bahrain

•MSCO Leadership •Kuwait

•CTF BWO •Bahrain

•Long Term Support •Bahrain - MTS

MSC Europe •Ship On Hire •Naples, Italy

•MTS / MSC REP •Rota, Spain

•Long Term Support •SSO OIC – Naples

•MTS / MSC REP •Souda Bay, Create

•Exercise Leadership •North Africa

USTRANSCOM •J3 Project Officer •Scott AFB

•J3 Watch Officer •Scott AFB

•N35 Project Officer •MSC HQ

•PO2 SME •MSC HQ

•OPNAV N4 •Pentagon

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Unclassified

CORE Training Plans

High Level Review w/ Points of Contact

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Shipboard CORE Training

q Shipboard support is to MARAD and MSC Assets. All Shipboard CORE members are directed to contact MARAD or MSC on a rotational basis. Platform and location diversity is aimed at for all Shipboard CORE members. Example: § MSC – LANT: Norfolk, VA § MARAD – DGO: Beaumont, TX § MSC – PAC: San Diego, CA § MARAD – DAO: Baltimore, MD § MSC – LANT: Violet, LA § MARAD – DPO: Portland, OR

q Back to Back MARAD is authorized for this CORE

only q Commanders and Captains directed to support MSC

or MARAD HQ or regional offices, shipboard optional q All ENS-LCDR ADT will be aboard ship q Positions will be commensurate with MMC

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Unclassified Shipboard CORE: Points of Contact

q MARAD § DAO – Norfolk, VA

Operational Support Officer: Mr. Steve Jackson Phone: (757) 322-5822 Email: steve.jackson@dot.gov RRF Ships Located: Philadelphia, PA; Baltimore, MD; Hampton Roads Area, VA; Charleston, SC

§ DGO – New Orleans, LA Operational Support Officer: Mr. Jon Crampton Phone: (409) 833-9696 (Ext. 28) Email: jon.crampton@dot.gov RRF Ships Located: Houston, TX; Beaumont, TX; Marrero, LA; New Orleans, LA

§ DPO – San Francisco, CA Operational Support Officer: Mr. Kurt Birkhahn Phone: (415-744-2589 Email: kw.birkhahn@dot.gov RRF Ships Located: Tacoma, WA; Alameda, CA; Long Beach, CA; San Diego, CA; Portland, OR NOTE: SAN FRANCISCO IS NOT AN APPROVED TRAINING LOCATION

q MSC § MSCLANT – Norfolk, VA

SSRG Coordinator: SSO OIC on ADT Orders Phone: (757) 443-0038 Email: msclant.mmirrgoic@navy.mil

§ MSCPAC – San Diego, CA

SSRG Coordinator: SSO OIC on ADT Orders Phone: (619) 524-9656 Email: slp.merchmarine.001.fct@navy.mil

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Unclassified

Shipyard CORE Training

q Shipyard CORE members support MSC and NAVSEA Type Commander (TYCOM) functions and roles in both staff and operational assignments.

q Initial ADT will be to SUPSHIP and MSC Ship Support Units. Follow on assignments will provide significant shipyard and marine engineering support in more complex or higher tempo roles

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Unclassified Shipyard CORE: Points of Contact

q MSC § HQ – Washington DC

POC: Ms. Dorothy Caldwell Phone: (202) 685-5148 Email: dorothy.caldwell@navy.mil

§ MSC-PAC (NASSCO, SWRMC)

SSRG Coordinator: SSO OIC on ADT Orders Phone: (619) 524-9656 Email: slp.merchmarine.001.fct@navy.mil

§ MSC-FE (SSU Singapore, Japan, Guam)

SSRG Coordinator: SSO on ADT/ADSW Orders Phone: (+65) 6750-2770/2772 Email: charles.a.brown1@fe.navy.mil

§ MSC Norfolk

SSRG Coordinator: SSO OIC on ADT Orders Phone: (757) 443-0038 Email: msclant.mmirrgoic@navy.mil

q SUPSHIP § SUPSHIP – Bath, ME

Operational Support Officer: Mr. Tobias Hoxie Phone: (207) 442-3039 Email: tobias.hoxie@supshipba.navy.mil

§ SUPSHIP – Newport News, VA Operational Support Officer: CDR Lee Pearce, USN Phone: (843)228-8558 Email: lee.pearce1@navy.mil

§ SUPSHIP – Gulf Coast Operational Support Officer: Mr. Floyd Tolbert Phone: (228) 769-4907 Email: floyd.tolbert@supshipgc.navy.mil

q Shipyards § Pearl Harbor, HI

Operational Support Officer: LCDR Reid Nagao, USN Phone: 808-473-8000 x4965 Email: Reid.Nagao@navy.mil

§ Puget Sound, WA Operational Support Officer: LCDR Khalid Kader, USN Phone: (360) 476-7964 Email: Khalid.Kader@navy.mil

§ Portsmouth, NH Operational Support Officer: LCDR Christopher Herrick, USN Phone: (207) 438-6844 Email: christopher.g.herri1@navy.mil

§ Norfolk, VA Operational Support Officer: LCDR Michael Messenger, USN Phone: (757) 272-5253 Email: michael.messenger@navy.mil

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Unclassified

Maritime Operations CORE

q Maritime Operations CORE members support MSC and Fleet Commanders in both staff and operational assignments.

q Initial ADT will be to MSC. Follow on assignments will provide significant port operations, port engineering, maritime logistics and supply chain management experience support in more complex or higher tempo roles

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Unclassified Maritime Operations CORE: Points of Contact

q MSC: CONUS § HQ – Washington DC

POC: Ms. Dorothy Caldwell Phone: (202) 685-5148 Email: dorothy.caldwell@navy.mil

§ MSC-PAC SSRG Coordinator: SSO OIC on ADT Orders Phone: (619) 524-9656 Email: slp.merchmarine.001.fct@navy.mil

§ MSC-LANT SSRG Coordinator: SSO OIC on ADT Orders Phone: (757) 443-0038 Email: msclant.mmirrgoic@navy.mil

q MSC: OCONUS § MSC-FE (CTF-73)

SSRG Coordinator: SSO on ADT/ADSW Orders Phone: (+65) 6750-2770/2772 Email: charles.a.brown1@fe.navy.mil

§ MSC-CENT (CTF-53) SSRG Coordinator: SSO OIC on ADT Orders Phone: (+973) 1785-4640 Email: linda.harman@me.navy.mil

§ MSC-EUR (CTF-63) SSRG Coordinator: SSO OIC on ADT Orders Phone: (+39) 081-568-4096 Email: ruth.avelis@eu.navy.mil

q USTRANSCOM § USTC – HQ

Operational Support Officer: LCDR John T. Westhoff Phone: (618) 220-4872 Email: john.westhoff@ustranscom.mil

§ MSC-DET TRANSCOM Operational Support Officer: Mr. Josh Hunt Phone: (618) 220-6207 Email: Joshua.Hunt@ustranscom.mil

§ SDDC – HQ POC: Mr. Brandon Snyder Phone: (618) 220-6503 Email: brandon.m.snyder.civ@mail.mil

§ AMC– HQ Operational Support Officer: LCDR John T. Westhoff Phone: (618) 220-4872 Email: john.westhoff@ustranscom.mil

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Unclassified

Unclassified

CORE Training Plans

MSC Regional Perspectives

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Unclassified

MSC Regions

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STRATEGIC SEALIFT OFFICER MSCLANT

FY14 Training Plan Core Competency

July 2013

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Unclassified

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ADT Opportunities thru MSCLANT

UNDERWAY TRAINING: Possibility of getting underway on a PM 1 or PM 4 vessel. Opportunity to gain underway training with a fully crewed GO/GO ship in support of mission. Contact MSCLANT SSO OIC for possible opportunities and scheduling. Provide resume and bio to OIC for placement. PIERSIDE TRAINING: USNS Comfort at Naval Station Norfolk. 2 deck and 2 engineers are allowed at once. Opportunity to gain experience to all areas of the ships operations. Opportunity to assist the ship’s crew in routine maintenance. Contact MSCLANT OIC for vessels and dates. Provide resume and bio to OIC for placement. MSCLANT OUTPORTS: Option to complete ADT at Port Canaveral, FL, Naval Weapons Station, Earle, NJ, and Blount Island, Jacksonville, FL. Opportunities to assist in port operations and port familiarization with each outport. Occasions arise when further support will be required in the Ammo/Ordnance field. Provide resume and bio to OIC for assignment. Port Canaveral, FL – John Gregov 321-853-6441; John.gregov@navy.mil Naval Weapons Station, Earle, NJ – LT Jeff Dennison 732-866-7223; Jeffery.dennison@navy.mil Blount Island, Jacksonville, FL – Dean Doolittle 904-451-3424; Dean.dolittle@bic.usmc.mil MSCLANT OFFICE: One non-OIC will be assigned to the MSCLANT office for additional operational support during hurricane season. Hurricane season is June 1 to November 30. This SSO will assist the Ops officer. Provide resume and bio to OIC for placement. MSCLANT SSO Asst. OIC: The AOIC position will provide continuity for the SSO MSCLANT. The AOIC will explore additional ADT opportunities for the SSO program. The AOIC will function as the SSO Subject Expert and assist the local SSO OIC or SSO Coordinator, as well as provide operational support. To be eligible for the above ADT, the applicants must have completed three ADTs, one with MSC. The SSO AOIC must have a SECRET clearance and must have completed Information Assurance (IA) Awareness Training and MSC 101 on NKO. This is an ADT-PCS year long position starting the beginning of every fiscal year. To be filled by an O-2 to O-4. Provide resume and bio to OIC for placement.

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Unclassified

ADT Opportunities thru MSCLANT

MSCLANT SSO OIC: The OIC position at MSCLANT must be filled year-round. The OIC is either an O-4 or O-5 and is responsible for all SSO activity in the command during their tenure. The SSO OIC must have a SECRET clearance and must have completed Information Assurance (IA) Awareness Training and MSC 101 on NKO. A previous ADT with MSC is required. Provide resume and bio to OIC for placement. MSCLANT MTS OFFICE: This opportunity is 13 September 2013 to 31 December 2013. Direct assistance will be given to the Marine Transportation Specialist of the PM2, PM3, and PM5 Ships. Will require a secret clearance at the O-3 or O-4 grade. Direct support to MSCLANT operations through the following activities: review/draft message traffic, update presentations, assist with cargo operations for tanker and dry cargo vessels. Travel TAD may be required. Deck side tanker shipboard experience is recommended. Provide resume and bio to OIC for placement. MSCLANT AFLOAT TRAINGING TEAM (ATT) EAST: POC: MSC MSFSC ATT Director – LCDR Shannon Winfield Shannon.winfield@navy.mil; 757-443-2753 The SSO will observe and assist with shipboard training aboard MSC NFAF ships to include: Firefighting, Damage Control, CBR-D, Shipboard Security, UNREPs, and Personnel Casualty Response. This ADT will require the MSC 101 course. No security clearance needed. Provide resume and bio to POC and OIC for placement. MSC WASHINGTON NAVY YARD POC: Dorothy Caldwell Dorothy.caldwell@navy.mil; (202) 685-5148 MSC HQ requires a resume to include Civilian and Navy skills. Resume will distributed throughout MSC HQ. This will allow your skills to be matched to the right work center. Certain assignment areas include: Engineering, Safety, MTS, Watch Standing. MSC HQ Safety Office is looking for SSOs that want to bring their practical experience to the office to assist in implementing safety procedures and guidelines for MSC mariners.

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Unclassified

ADT Opportunities thru MSCLANT

ANTI-TERRORISM FORCE PROTECTION (ATFP): POC: ATFP Director – Don Price Donald.r.price1@navy.mil; 757-443-0037 The SSO will provide AT/FP shipboard briefs for Masters and crew in support of current and future operations to include: Pre-deployment courtesy visits to ensure compliance and readiness for Fleet operations; detailed Anti-piracy briefs, including explanation of shipboard Pre-Planned Responses (PPR's); conduct Anti-piracy tabletop exercises, and individual area threat briefs for deploying personnel. Conduct semi-annual ATFP Spot Checks of MSCLANT interest vessels. Assist in the planning and coordination for NCIS STAAT ISA (Individual Ship Assessment) of all MSC vessels operating within LANT AOR at the request of COMSC N34. This additional duty requires continuous contact with ships Master, ATO, PM and NCIS to ensure all parties concerned are well aware of the ships schedule, future operational requirements, and capabilities to support the three day event. This is a triennial requirement for all MSC vessels. Prior Deck/Ship Security background is a plus. MSC 101 and ATFP course 101 is recommended. Possibility to support the annual Solid Curtain/Citadel Shield exercises. Provide resume and bio to POC and OIC for placement.

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Unclassified

Unclassified

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Billet Categories

Billet Categories

Billets Remarks Requirements/Vetting

Leadership Billets

• MSCLANT SSO OIC • Assistant SSO OIC • Assistant Ops

Management & mentoring roles Observed FITREPS (+90 Days) Continuous billets – AOIC Assistant Ops covers periods of leave Duty Officer Qualified during long term billet

Require significant experience, good references and more detailed selection process. Prior experience as LANT OIC & AOIC.

Operational Support

• Special Projects • MTS • Hurricane Season Support • ATFP • SUPSHIP • WNY

Application of civilian skill set to MSC requirements Short and long term ADT

Prior experience as exercise support. Resume vetting for relevant skill set as applicable to civilian career and USCG Licensing responsibilities.

Exercise Support

• MSCLANT Outports • Pierside Training • Underway • ATT • ATFP

Two week ADT Completed Indoctrination. Civilian experience vetted in resume upon requesting training.

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Unclassified

Unclassified

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CORE Opportunities

Billet CORE Location SSO Officer in Charge ALL Norfolk, VA

Asst. Officer in Charge / SDO ALL Norfolk, VA

Special Projects (CTF 80 & CTF 83) ALL

Port Canaveral, FL Earle, NJ

Blount Island, FL Marine Transportation Specialist (MTS) ALL Norfolk, VA

SUPSHIP Newport News, VA Shipyard Newport News, VA USNS Comfort and Shipboard Support Shipboard Norfolk, VA

Afloat Training Team Shipboard/ Maritime Ops Norfolk, VA

Anti-Terrorism Force Protection ALL Norfolk, VA

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Unclassified

Unclassified

28

Sample Career Progression Shipboard CORE

• Shipboard Support – 14 Day ADT •USNS Comfort (Pierside) •PM1 or PM4 Underway

• MSCLANT Outports – 14 – 21 Day ADT • Afloat Training Team – 14 Day ADT

AND BELOW

• SSO Officer in Charge – 14 Day ADT • Exercise Support – 14 Day ADT • MTS Support – 14 Day ADT

AND ABOVE

• Exercise Support – 14 Day ADT • SSO Officer in Charge – 14 Day ADT

AND ABOVE

29 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

29

Sample Career Progression Shipyard CORE

• SUPSHIP Newport News - 14 Day ADT • MSC Washington Navy Yard – 14 Day ADT • Special Project – 14 Day ADT

•MSCLANT, Norfolk, VA AND BELOW

• SSO Officer in Charge – 14 Day ADT • Special Project – 14 Day ADT • MSC Washington Navy Yard – 14 Day ADT • SUPSHIP Newport News - 14 Day ADT AND ABOVE

• SUPSHIP Newport News Senior Level – 14 Day ADT • SSO Officer in Charge – 14 Day ADT AND ABOVE

30 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

30

Sample Career Progression Maritime Ops CORE

• Afloat Training Team – 14 day ADT • Assistant Officer in Charge/SDO Qual.– 365 day • Exercise Support – 14 Day ADT • Hurricane Season Support – 14 Day ADT • MTS – 14 Day ADT

AND Below

• Special Project – 14 Day ADT • ATFT Support – 14 Day ADT • SSO Officer in Charge – 14 Day ADT • Afloat Training Team – 14 Day ADT

AND ABOVE

• Special Projects – 14 - 21 Day ADT AND ABOVE

31 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

STRATEGIC SEALIFT OFFICER MSCPAC

FY-14 Training Plan Core Competency

JULY 2013

32 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified Regional

SSO Requirements / Opportunities

SWRMC (Shipyard)

MSC Headquarters / Exercise Support (Maritime Ops)

GD NASSCO (Shipyard)

Duty Oiler (Shipboard)

Boarding Officer Training Everett, WA (Maritime Ops)

USNS Mercy (Shipboard)

ACB1 COLREGS Trainer (Maritime Ops)

NCAGS (Maritime Ops)

LCSRON (Shipyard/ Maritime Ops)

33 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Billet Categories

Billet Categories

Billets Remarks Requirements/Vetting

Program Support

• MSCPAC SSO Coordinator (OIC)

• Assistant Coordinator (AOIC)

-Management & mentoring roles Observed FITREPS (+90 Days) -Grooming for future CNRFC N14, OPNAV N42, MSC HQ roles -Continuous billets, 135+ day orders

-Require significant experience, good references and more detailed selection process -Prior experience with MSC -Staff Duty Officer collateral duties

Shipyard Support

• Special Projects • Port Engineers • SUPSHIP / Owners Rep

-Application of maritime civilian skill set to MSC requirements -Typically two week ADT, some extended support for ship launches

-Indoctrination into the SSO and SUPSHIP -Senior SSOs provide mentorship to juniors along with subject matter expertise as government representative.

Shipboard Support

• Underway Watch Officer • Exercise Planning Support • Exercise Observer (at sea)

-Application of merchant license skill sets to meet MSC sealift requirements -Typically two week ADT with few long term ADT (up to 29 days).

-Indoctrination into the SSO and operational Military Sealift Command supporting US and Foreign Navies during operations and exercises.

Maritime Operations

• Maritime Training • Naval Cooperation and

Guidance of Shipping • Boarding Officer Training

-Two week ADT opportunities to apply maritime industry knowledge to Maritime Operational support exercises

-Indoctrination into the SSO -Indoctrination into the NCAGS (If working with NCAGS) -If instructing, preferred SSO personnel with regular use of the subject in civilian work

34 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CORE Opportunities – Program Support

-SSO OIC / AOIC MSCPAC -Coordinates all incoming SSOs Active Duties for Training in MSCPAC area of responsibility (West Coast-CONUS). -Coordinates with each SUBSPEC’s POC for SSO personnel management and identify command’s requirements. -Corresponds with SSOs in the area about ADT opportunities -Assists with all Administrative matters for SSOs (Pay, FITREPs, awards, etc) -Guides the career paths for SSOs by mentoring and assigning increasing level of responsibility. -Liaison with SSO Program Office

Billet CORE Location Description SSO

Coordinator ALL San Diego, CA Manages all SSO matters

Asst Coordinator ALL San Diego, CA Assists managing all SSO

matters

35 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

35

CORE Opportunities – Shipboard Support

Billet CORE Location Description

Shipboard Pierside (USNS

Mercy) Shipboard San Diego,CA Maintaining ROS-5 status,

maintenance, navigation updates

Shipboard Underway (USNS Kaiser) Duty Oiler

Shipboard San Diego,CA Underway maintenance and navigational - watch officer

responsibilities

MSC Training Center West

Shipboard / Martime Ops San Diego,CA Basic Safety Training Class for 3 day

refresher and 5 day original

USNS Brittin/ Mendonca (T-

AKR) Shipboard Bremerton, WA Maintaining ROS-5 status,

maintenance, navigation updates

Exercise Support Shipboard / Martime Ops Various Loading/Discharging PM-3 Ships

(i.e. Operation Deep Freeze)

USNS Ericsson (T-AO)/ USNS

Carl Brashear (T-AKE)/ USNS

Bridge (T-AOE)

Shipboard Everett, WA Maintenance, navigation updates

36 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CORE Opportunities – Shipyard Support

Billet CORE Location Description Shipyard Support

(NASSCO) Shipyard San Diego,CA SUPSHIP assist as

customer representatives

LCSRON Shipyard / Maritime Ops San Diego, CA

Vessel quality assurance inspections and

administrative review

Port Engineer Support Shipyard San Diego, CA Supporting CASREPS, VR,

MTAs

SWRMC Support (USS

Ships)

Shipyard/ Maritime Ops San Diego, CA

Vessel quality assurance inspections and

administrative review

37 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CORE Opportunities – Maritime Operations

Billet CORE Location Description

SWRMC Support (USS Ships)

Shipyard/ Maritime Ops San Diego,CA Vessel quality assurance inspections

and administrative review

LCSRON Shipyard / Maritime Ops San Diego, CA Vessel quality assurance inspections

and administrative review

NCAGS C3F-MDA Support Maritime Ops San Diego,CA

Complete JQR for maritime intelligence support to COMTHIRDFLT. Work in

support of a drilling NCAGS unit.

MSC Training Center West

Shipboard / Maritime Ops San Diego, CA Basic Safety Training Class for 3 day

refresher and 5 day original

MSC Rep Seattle Boarding Officer Maritime Ops Everett, WA Acting as Ship Agent while in port

Exercise Support Shipboard / Martime Ops Various Loading/Discharging PM-3 Ships (i.e.

Operation Deep Freeze)

ACB1 - COLREGS Trainer Maritime Ops Coronado, CA

Training craft masters of ACB-1 International and Inland Navigation

Rules of the Road

38 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Sample Career Progression Shipboard CORE

• OIC SSO Coordinator (2 week ADT - 129 days ADT) • Planning exercises (AT/ADT) • Special projects (AT/ADT)

• USNS underway support (2 week AT – 90 day ADT) • Exercise Support for EPU SELRES units (2 week AT)

• Exercise Support for Operation Deep Freeze (2 week AT) • Department Head Leadership Training (2 week AT) • AOIC SSO Coordinator (129 to 365 days ADT)

• Duty Oiler support / watch standing (2 week AT) • USNS Mercy support pier side (2 week AT)

• Indoctrination into the SSO Program (2 week AT)

39 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Sample Career Progression Shipyard CORE

• OIC SSO Coordinator (2 week ADT to 129 days ADT) • Planning exercises (AT/ADT) • Special projects (AT/ADT)

• SUPSHIP support at GD NASSCO Shipyard (2 week AT) • Assistant Port Engineer (2 week AT)

• Department Head Leadership Training / BST Course (2 week AT) • SWRMC support for USS ship repairs (2 week AT) • AOIC SSO Coordinator (129 to 365 days ADT)

• SUPSHIP support at GD NASSCO Shipyard (2 week AT) • LCSRON support (2 week AT)

• Indoctrination into the SSO (2 week AT)

40 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified Sample Career Progression Maritime Ops CORE

• OIC SSO Coordinator (2 week ADT to 129 days ADT) • Planning exercises (AT/ADT) • Special projects (AT/ADT)

• NCAGS Operational Support • ACB1 COLREGS Trainer (2 week ADT) • Exercise Support for EPU SELRES units (2 week ADT)

• LCSRON Admin support/ BST Course (2 week ADT) • MSCREP Boarding Officer Training (2 week ADT – 29 day ADT) • AOIC SSO Coordinator (129 to 365 days ADT)

• NCAGS JQR training and Operational Support (2 week ADT) • Supporting SWRMC with administrative reviews

• Indoctrination into the SSO

41 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

STRATEGIC SEALIFT OFFICER EUCOM / AFRICOM / SOUTHWEST ASIA

FY14 Training Plan Core Competency

JULY 2013

42 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

EUCOM SSO Opportunity Locations

Ammo Missions Nordenham, DE /Eemshaven, NL

Tanker Off Hire Killinghome, UK

On/Off Hire Spec Proj Cypress

On/Off Hire Spec Proj Eng Crete

ALL Naples, Italy

MTW/Availability Engineering Gaeta, Italy

ALL Sicilly, Italy

ALL Rota, Spain

Misc. Lisbon, PT

Engineering

Exercise

MTS

Special Project

VARIOUS EXERCISES: AUSTERE CHALLENGE BALTOPS

VARIOUS INDUSTRY MILITARY EXPO/CONF

43 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

AFRICOM SSO Opportunity Locations

PM 5 On/Off Hire Durbin, South Africa

PM 3 On/Off Hire EXERCISE AFRICAN LION Agadir, Morrocco

EXERCISE OBANGAME EXPRESS West Africa

EXERCISE SAHARAN EXPRESS

EXERCISE CUTLASS EXPRESS Nairobi, Kenya/ East Africa

EXERCISE SAHARAN EXPRESS Engineering

Exercise

MTS

Special Project

44 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Billet Categories

Billet Categories

Billets Remarks Requirements/Vetting

Leadership Billets

• MSCEURAF SSO Coordinator

• Assistant Coordinator • Assistant Ops

Management & mentoring roles Observed FITREPS (+90 Days) Grooming for future CNRFC N14, OPNAV N42, MSC HQ roles Continuous billets, 135+ day orders ADSW funding limited; plan for N14 ADT

Require significant experience, good references and more detailed selection process Prior experience as PAC/LANT OIC

Operational Support

• Special Projects • Port Engineers • Marine Transportation

Specialists (MTS) • MSCEURAF Surface Duty

Officer (SDO)

Application of civilian skill set to MSC requirements Short and long term ADT

Completed Indoctrination and invited back to MSCEURAF Resume vetting for relevant skill set SDO requires completion of the JQR and successful board – will serve (1) week watch as primary Surface Duty Operations Officer

Exercise Support

• MTS or Watch Officer • Exercise Planning Support • Exercise Observer (at sea)

Two week ADT Completed Indoctrination and invited back to MSCEURAF or substantial civilian experience case by case reviewed by CNE-CNA-C6F and Coordinator

Indoctrination / Training

• Deck Officer • Engineering Officer

Standard two-week ADT: 1. We train them on MSCEURAF operations 2. They complete MTS mini-JQR 3. Mentoring on Navy Reserve career 4. Special Project / OJT

Completion of MSCEURAF Basic MTS JQR Qualification Prepares candidate to function autonomously as an MTS for forward based on/off-hire events Resume Review by senior MTS and Staff

45 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CORE Opportunities

Billet CORE Location SSO Coordinator ALL Naples, Italy

Surface Duty Officer (SDO –Requires Qual.) ALL Naples, Italy

Asst Coordinator ALL Naples, Italy Europe / Africa

Special Projects (6th Fleet, NCIS, N2, Various CTF Support) ALL Naples, Italy / Europe /

Africa

Marine Transportation Specialist (MTS) ALL Naples, Italy / Rota, Spain

Port Engineer (SSU) Shipyard Naples, Italy USS MT Whitney / USNS (SSU) Support Shipyard Gaeta, Italy

Exercise Support (NAVEUR/NAVAF) Shipboard/ Maritime Ops AFRICA/EUROPE

Indoctrination (Deck) ALL Naples, Italy Indoctrination (Eng) ALL Naples, Italy

46 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Sample Career Progression Shipboard CORE

• Indoctrination (MSCEURAF Naples, IT) – 14 Day ADT • Exercise Support (EUCOM/AFRICOM) – 14 Day ADT • Special Project – 14 Day ADT

•MSCEURAF •CNE-CNA-C6F

• Shipboard Support – 14 Day ADT •USS MT Whitney AND ABOVE

• SSO Coordinator • Exercise Support – 14 Day ADT

•NAVEUR Exercise Planning Conferences •NAVAF Exercise Planning Conference

• Asst. Coordinator (MSCEURAF Naples) – 14 - 90 Day ADT AND ABOVE

• Special Project Management Support • SIXTH FLEET Executive Leadership Support • Special Projects – 30 Day ADT AND ABOVE

47 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Sample Career Progression Shipyard CORE

• Indoctrination (MSCEURAF Naples, IT) – 14 Day ADT • Asst. Port Engineer (SSU) - 14 Day ADT

•SSU (MSCEURAF Naples IT) •USS MT Whitney (Gaeta, IT)

• Special Project – 14 Day ADT •MSCEURAF, Naples IT AND ABOVE

• SSO Coordinator – 365 Day PCS • Asst. Port Engineer – 14 Day ADT

•SSU Naples, IT • Asst. Coordinator (MSCEURAF ) – 14 – 90 ADT AND ABOVE

• Special Project Management Support • SSU Naples Leadership Support • Special Projects – 30 Day ADT AND ABOVE

48 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Sample Career Progression Maritime Ops CORE

• Indoctrination (MSCEURAF ) – 14 Day ADT • Marine Transportation Specialist – 14 Day ADT

•MSCEURAF • SDO Qualification – (2) 14 Day ADTs or 1 30 day ADT • Exercise Support – 14 Day ADT

• In lieu of SDO qualification which will take (2) duties AND ABOVE

• Special Project – 14 Day ADT •MSCEURAF, Naples IT •MSCEURAF, Rota, SP

• Surface Duty Officer – 14 Day ADT • Asst. Coordinator (MSCEURAF ) – 14 – 90 ADT AND ABOVE

• Special Project Management Support • SSU Naples Leadership Support • Special Projects – 30 Day ADT AND ABOVE

49 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified Example SSO Contributions by CORE

SHIPBOARD SUBSPEC qMaster Mariner conducted Exercise Cutlass Express Initial Planning Conference

Support § Requested to return as an observer aboard ship during the exercise

qMariner conducted Exercise Obangame Express Initial Planning Conference Support qMariner conducted Exercise Obangame Express Main Planning Conference and

Saharan Express Initial Planning Conference support SHIPYARD SUBSPEC

qEngineer developed provided JHSV briefs to CSO and staff for future operational support. qPort engineer supported Ship Support Unit / USS MT Whitney voyage repair

availability qNaval Engineer completed Surface Duty Operations JQR qual and served as

SDO MARITIME OPERATIONS SUBSPEC

qMarine logistics specialist conducted On-Hire Inspection in Souda Bay qLCAC project manager provided availability for Surface Operations

Replenishment support during Operation Odyssey Dawn ALL

qProvided surge support/managed MSCEURAF PM1, PM2, PM3, PM4, PM5 vessels

50 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

MSCFE FY’14 Training Plan Core Competency

JULY 2013

51 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Far East SSO Requirements

Continuous presence: q Singapore q Korea Long term projects: q Guam q Okinawa q Yokohama q Sasebo Projects & Exercises: q Thailand q Australia q Philippines

Singapore Coordinator

Assistant MTS

Port Engineer Special Projects Exercise Support

Indoctrination

Korea Assistant Ops

MTS Port Engineer

Special Projects Exercise Support

Yokohama MTS

Port Engineer Exercise Support

Sasebo MTS

Port Engineer

Okinawa MTS

Guam Port Engineer

Thailand Exercise Support

Philippines Exercise Support

Australia Exercise Support

52 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Billet Categories

Billet Categories

Billets Remarks Requirements/Vetting

Leadership Billets

• MSCFE SSO Coordinator

• Assistant Coordinator • Assistant Ops

Management & mentoring roles Observed FITREPS (+90 Days) Grooming for future CNRFC N14, OPNAV N42, MSC HQ roles Continuous billets, 135+ day orders ADSW funding limited; plan for N14 ADT

Require significant experience, good references and more detailed selection process Prior experience as PAC/LANT OIC

Operational Support

• Special Projects • Port Engineers • Marine Transportation

Specialists (MTS)

Application of civilian skill set to MSC requirements Short and long term ADT Embed with EPU/HQ units

Completed Indoctrination and invited back to MSCFE Resume vetting for relevant skill set

Exercise Support

• MTS • Watch Officer

Two week ADT Completed Indoctrination and invited back to MSCFE

Indoctrination • Deck Officer • Engineering Officer

Standard two-week ADT with four goals:

1. We train them on MSC operations 2. They train us on Maritime Industry 3. Mentoring on Navy Reserve career 4. Special Project

Completion of MSC 101 training required Vetting of resume

53 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CORE Opportunities MSCFE Singapore

Billet CORE Location SSO Coordinator ALL MSCFE Singapore Asst Coordinator ALL MSCFE Singapore Special Project ALL MSCFE Singapore

Marine Transportation Specialist (MTS) ALL MSCFE Singapore Port Engineer (SSU) Shipyard MSCFE Singapore Port Engineer (N43) Shipyard MSCFE Singapore

Exercise Support (SG/PI/TH/AU) Shipboard/ Maritime Ops MSCFE Singapore

Indoctrination (Deck) ALL MSCFE Singapore Indoctrination (Eng) ALL MSCFE Singapore

54 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CORE Opportunities MSCO & SSU

Billet CORE Location Assistant Ops ALL MSCO Korea Special Project ALL MSCO Korea Port Engineer Shipyard MSCO Korea

Exercise Support Shipboard/Maritime Ops MSCO Korea MTS ALL MSCO Okinawa

Exercise Support Shipboard/Maritime Ops MSCO Okinawa Port Engineer Shipyard SSU Guam

Port Engineer – Yokohama Shipyard SSU Japan Port Engineer – Sasebo Shipyard SSU Japan

MTS - Sasebo ALL SSU Japan Exercise Support - Yokohama Shipboard/Maritime Ops SSU Japan

55 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Sample Career Progression Shipboard CORE

• Indoctrination (MSCFE Singapore) – 15 Day ADT • Exercise Support (SG/PI/TH/AU) – 15 Day ADT • Special Project – 15 Day ADT

•MSCFE Singapore, MSCO Korea • Shipboard Support – 15 Day ADT

•SSU Singapore, SSU Japan, SSU Guam AND ABOVE

• Exercise Support – 15 Day ADT •MSCO Korea •MSCO Okinawa •SSU Japan - Yokohama

• Asst. Coordinator (MSCFE Singapore) – 135 Day ADSW • Asst. Ops (MSCO Korea) – 365 Day ADSW AND ABOVE

• MTS Sasebo – Ship in Port • Asst. Ops – Ship in Port • SSO Coordinator – 365 Day ADSW AND ABOVE

56 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Sample Career Progression Shipyard CORE

• Indoctrination (MSCFE Singapore) – 15 Day ADT • Asst. Port Engineer (SSU) - 15 Day ADT

•SSU (MSCFE Singapore), N43 (MSCFE Singapore) •MSCO Korea

• Special Project – 15 Day ADT •MSCFE Singapore, MSCO Korea AND ABOVE

• Asst. Port Engineer – 15 Day ADT •SSU Guam •SSU Japan – Yokohama •SSU Japan – Sasebo

• Asst. Coordinator (MSCFE Singapore) – 135 Day ADSW • Asst. Ops (MSCO Korea) – 365 Day ADSW AND ABOVE

• MTS Sasebo – Maintenance/Repair Operations • Asst. Ops – Maintenance/Repair Operations • SSO Coordinator – 365 Day ADSW AND ABOVE

57 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Sample Career Progression Maritime Ops CORE

• Indoctrination (MSCFE Singapore) – 15 Day ADT • Marine Transportation Specialist – 15 Day ADT

•MSCFE Singapore • Exercise Support (SG/PI/TH/AU) – 15 Day ADT • Exercise Support – 15 Day ADT

•MSCO Korea, MSCO Okinawa, SSU Japan - Yokohama AND ABOVE

• Special Project – 15 Day ADT •MSCFE Singapore, MSCO Korea

• Marine Transportation Specialist – 90 Day ADSW •SSU Japan – Sasebo, MSCO Okinawa

• Asst. Coordinator (MSCFE Singapore) – 135 Day ADSW • Asst. Ops (MSCO Korea) – 365 Day ADSW AND ABOVE

• MTS Sasebo – Cargo Operations • Asst. Ops – Cargo Operations • SSO Coordinator – 365 Day ADSW AND ABOVE

58 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified SSO Contributions by CORE

SHIPBOARD SUBSPEC qFerry Pilot & Engineer reviewed our NEO Ferry CONOPS qDeck Officer conducted PM1 COSAR (Ammunition Audit) qTanker Chief Mate reviewed our OPDS CONOPS qMaster Mariner conducted SBX-1 port feasibility survey qMaster Mariner created port assessment in support of OPLANS

SHIPYARD SUBSPEC qRisk engineer developed port risk assessment survey program qNavy Port Engineer lead Battle Damage Repair CONOPS development qNuclear Engineers provided Radiation Control expertise during Operation Tomodachi qPort Engineer support to Ship Support Unit Singapore & Guam for MSC ship repairs

PORT OPERATIONS SUBSPEC qMarine Surveyor conducted On-Hire Inspection of Diego Garcia Shuttle Ship qMarine Surveyor resolved bunker disputes and trained MSCFE personnel qMarine Surveyor conducted Pier Survey for Joint High Speed Vessel qAdmiralty & Labor Law experts conducted review of maritime legal incidents qCompliance Officer developed EPU Readiness Checklists qLawyer developed mobilization guidance in support of MSCFE legal tasks

ALL qFilled gapped billets at MSCFE for N3, PM1, PM3, PM5

59 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

MSCCENT Training Plan FY’ 14

JULY 2013

60 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Where We Are & What We Do!

61 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

MSCCENT SSO Requirements

q Continuous Presence: § BAHRAIN

q Projects & Exercises: § BAHRAIN § KUWAIT § UAE § OMAN

Kuwait

•Assistant Ops

•MTS

Bahrain

•SSO OIC/AOSO

•MTS

•Port Engineer

•Special Projects

•Exercise Support

Duqm

Engineer Support

62 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Billet Categories

Billets Remarks Requirements/Vetting

Leadership Billets

¡ MSCCENT SSO OIC ¡ MTS/Asst Ops ¡ *Port Liaison Element

(PLE) UAE

¡ 1 year PCS Orders ¡ Continuous billets, 135+ day orders ¡ Observed FITREPS (+90 Days) ¡ Management & Mentoring roles ¡ Training & Grooming for future MSCCENT roles

¡ Require significant experience, high-quality references and a more thorough selection process ¡ Meets required previous experience criteria ¡ *Official Passport with UAE Visa affixed

Operational Support

¡ Marine Transportation Specialists (MTS)

¡ Port Engineers ¡ Special Projects ¡ Surface Router ¡ *Port Liaison Element

(PLE) UAE

¡ Exposure to NAVCENT Battle Rhythm ¡ Application of civilian skill set to MSC requirements ¡ Short and long term ADT ¡ Integrate with EPU/HQ units

¡ Resumé scanning for relevant skill set ¡ *Official Passport with UAE Visa affixed

Exercise Support

¡ Navy Liaison Officer ¡ *Port Liaison Element

(PLE) UAE

¡ Two week to 17 day ADT ¡ Semi Annual

¡ Must meet SSO requirements to perform overseas ADT. ¡ *Official Passport with UAE Visa affixed

*Official Passport with UAE Visa requirement only applies to PLE UAE billet.

Billet Categories

63 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CORE Opportunities MSCCENT BAHRAIN

Billet CORE Location

SSO OIC/AOSO ALL MSCCENT BAHRAIN

Special Project ALL MSCCENT BAHRAIN

Marine Transportation Specialist (MTS) ALL MSCCENT BAHRAIN

Port Engineer (SSU) Shipyard MSCCENT BAHRAIN

Exercise Support Shipboard/ Maritime

Ops MSCCENT BAHRAIN

64 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CDR and Above

• MTS/ Assistant Ops – Ship in Port (15-29 Day ADT)

- Bahrain/ UAE PLE/ Kuwait/ Oman

• SSO/OIC – 365 Day ADSW

• MTS PLE UAE to 29 Days

Career Progression Shipboard CORE

LT and Above • Exercise Support – 17 Day ADT • Special Project – to 29 Day ADT

- BAHRAIN

LCDR and Above

• Exercise Support – 17 Day ADT • Special Project – to 29 Day ADT - BAHRAIN

• MTS PLE UAE to 29 Days

65 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CDR and Above

• Asst. Ops – Bahrain

• SSO/OIC – 365 Day ADSW

• PLE UAE – to 29 Days

Career Progression Shipyard CORE

LT and Above • Indoctrination (MSC SSU Bahrain) – 15 Day ADT • Asst. Port Engineer (SSU) – to 29 Day ADT

- MSC/ PLE UAE/ DUQM/ OMAN • Special Project – to 29 Day ADT

LCDR and Above

• Asst. Port Engineer – to 29 Day ADT

-MSC/ PLE UAE/ DUQM/ OMAN

• Asst. Ops (MTS) – 135 Day ADT or 365/180 Day ADSW PCS

66 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CDR and Above

• MTS/ Assistant Ops – Cargo Operations

• SSO/OIC – 365 Day ADSW

• PLE UAE to 29 Days

Career Progression Maritime Operations

LT and Above • Indoctrination (MSC Bahrain) – 15 Day ADT • Surface Router – MTS (29 Day or more ADT) • Exercise Support – 17 Day ADT

LCDR and Above • Special Project – 15-29 Day ADT

- MSC SSU Bahrain

• MTS – 90 Day ADSW or 365 Days

• Asst. Ops (MTS) – 135 Day ADT or 365/180 Day ADSW PCS

• PLE UAE – to 29 Days

67 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified SSO Contributions by CORE

q Shipboard CORE - Surface Routers - Pilots supported ship movements in and out of Kuwait Naval Base. q Shipyard CORE - Engineers supported PM1 VRA in Bahrain and the UAE. q Maritime Operation CORE

- Coordinating with Local NCGS LNO’s, supported two Lucky Mariner exercises. q All Personnel Supported: 15 – Engineers 3 – SSO OIC 6 - Pilots 10 – Lucky Mariner 16 - Surface Routers 3 - MTS

68 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CORE Training Plans

NAVSEA - SUPSHIP

69 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

NAVSEA Strategic Sealift Officer

FY14 CORE Training Plan

Operational Support Officers LCDR Brian Tague, PHNSY LCDR Phillip Smith, PSNS LCDR Christopher Herrick, PNSY LCDR Michael Messenger, NNSY

70 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

NAVSEA SHIPYARDS

q Norfolk Naval

Shipyard

q Pearl Harbor Naval Shipyard

q Portsmouth Naval Shipyard

q Puget Sound Naval Shipyard

Portsmouth, NH

Pearl Harbor, HI

Norfolk, VA

Puget Sound, WA

71 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

SHIPYARD CORE

SSO DESIGNATOR

1665

SHIPBOARD

SHIPYARD NAVSEA

Norfolk Naval Shipyard

Pearl Harbor Naval

Shipyard

Portsmouth Naval

Shipyard

Puget Sound Naval

Shipyard

MARITIME OPERATIONS

TRAINING

72 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified SHIPYARD CORE: Purpose and Scope

q Shore Side CORE of the SSRG q Meet the needs of the Shipyards

§ Right Skills, Right Place, Right Time q Naval Exercises

§ RIMPAC q Develop specialized skills

§ Shipyard Management • Logistics • Operations • Fleet Maintenance and Repair

– Surface Ships and Submarines § Drydock Operations § Naval Architecture § Port Engineering

q Support: § Project Officers § Shipyard Superintendents § Contractors § Ships Force § Shipyard Technical Support § Other Navy Communities

73 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

SHIPYARD CORE Progression

NAVSEA SHIPYARDS

DECK

QA/Audit Ship Safety/Fire Recovery SURFMEPP/SUBMEPP Shipbuilding Specialist

ENGINE

QA/Audit Ship Safety/Fire Recovery SURFMEPP/SUBMEPP Shipbuilding Specialist

1st Year:

3rd Year:

2nd Year: Prior NAVSEA Experience Project Manager/Officer Dry Dock Support

Prior NAVSEA Experience Project Manager/Officer Port Engineer Engineering Planning Dept

Environmental Business Office Contracting Port Operations

Temp Services Engineering Dry Dock Engineering Other Engineering Codes

74 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

SAMPLE CAREER PROGRESSION

LTJG • ‘Shipyard’ CORE

selected after 3 prerequisite ADTs

• Shipboard Familiarization and Safety

• Assist Operations

LT • Assist in Dry

Dockings • Assist Project

Officer/Port Engineer

LCDR • Dry Dock

Engineering • Business Office • Project

Management

CDR / CAPT • Independent

Command and leadership

• Specialty Codes

75 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Point Of Contact Information

Pearl Harbor Naval Shipyard Operational Support Officer: LCDR Brian Tague, USN Phone: (808) 473-8000 x4965 Email: PRLH_PHNSSurgeMain@navy.mil Portsmouth Naval Shipyard Operational Support Officer: LCDR Christopher Herrick, USN Phone: (207) 438-6844 Email: christopher.g.herri1@navy.mil

Puget Sound Naval Shipyard Operational Support Officer: LCDR Phillip Smith, USN Phone: (360) 476-7964 Email: phillip.e.smith@navy.mil Norfolk Naval Shipyard Operational Support Officer: LCDR Michael Messenger, USN Phone: (757) 272-5253 Email: michael.messenger@navy.mil

76 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

CORE Training Plans

Alternative Training Locations

77 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

SSO Support to USNA LANTPAT program

q LANTPAT is a program designed to develop student’s professional skills that are undertaking their second, third and fourth year of study at the United States Naval Academy (USNA). The exercise is conducted onboard the USNA’s fleet of Yard Patrol Craft (YPs).

q The mission of LANTPAT 2013 is to provide a safe seagoing environment to educate and train Midshipmen to lead and work in the maritime environment.

q LANTPAT 2013 is conducted over three blocks between late May and mid August. Each block will have seven craft operating as a single squadron.

q An Officer-in-Charge (OIC) and an Assistant Officer-in-Charge (AOIC) will be assigned to each craft. These personnel will be from the Academy staff or SSOs on ADT. Additionally, a Lieutenant Commander will be designated the Officer in Tactical Command (OTC) of the squadron.

q This is open to SHIPBOARD CORE members or actively sailing SSRG members with AQD TD2 or higher w/ ECDIS endorsement

78 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

SSO Support to USNA LANTPAT program

q SSO ADT OSO § PG: O4 § 90-120 days of support (ADT) § Coordinate ADT requests cradle to grave § Provide local Administrative Support § Assigned to USNA Staff as directed § Observed FITREP

q SSO Afloat § PG: <O4 § ADT to cover block plus week of training § Fill role as qualified § NOB FITREP

q CNRFC N14 § Provide ADT Funding § DTS Travel support § NROWS support § NOSC support

q USNA Dept of S&N § Set requirement § Train members on ADT § Provide direction to SSO ADT OIC § Provide critical feedback to CNRFC N14

CNRFC N14SSOPM

USNADEPT S&N

SSO LANTPATADT OSO

Block 1OIC

Squadron 1SSO Afloat (ADT)

Squadron 2SSO Afloat (ADT)

Squadron 3SSO Afloat (ADT)

Block 2OIC

Squadron 1SSO Afloat (ADT)

Squadron 2SSO Afloat (ADT)

Squadron 3SSO Afloat (ADT)

Block 3OIC

Squadron 1SSO Afloat (ADT)

Squadron 2SSO Afloat (ADT)

Squadron 3SSO Afloat (ADT)

USNALANTPAT

Coordinator

Perspective Support Organization

Exceptional Opportunity to Learn Navy Afloat Operations and Training

79 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

SSO Support to Maritime Academies

q SSO Liaison and Instructor: Primary responsibilities will be mentoring and advising aspiring SSO Midshipmen. The officer should be an enthusiastic leader with uniformed SSO experience and capable of discussing SSO program requirements, career potential, and opportunities. The officer will also serve as a primary staff member for the Navy O-6 command. Teaching and writing skills are necessary.

q DNS Staff Support: Provide support to DNS personnel during peak requirements periods.

q Commandant Staff Assistant: Fill staff Augmentee or Project role.

q Training Ship Requirements: Serve as watch officers or instructors, depending on particular background, license and experience. Typical ADT is long term, from April to August.

80 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

SSO Support to Maritime Academies: POCs U.S. Merchant Marine Academy Department of Naval Science POC: Ms. Shifa Santiago Email: santiagos@usmma.edu; Phone: (516) 726-5790 Commandants Staff POC: CAPT Bob DeStafney, USMS Deputy Commandant Email: DestafneyR@USMMA.EDU; Phone: (516) 726-5664

SUNY Maritime Department of Naval Science POC: LtCol Gregory Wynn, USMC Executive Officer Email: GWynn@sunymaritime.edu; Phone: (718) 409-7219 Commandants Staff / Training Ship POC: CAPT R. Smith Email: RSmith@sunymaritime.edu; Phone: (718) 409-7271

Massachusetts Maritime Academy Department of Naval Science POC: LT Maccon A. Buchanan Email: mbuchanan@maritime.edu; Phone: (508) 830-5025 Commandants Staff / Training Ship POC: CAPT T. Bushy Email: tbushy@maritime.edu ; Phone: (508) 830-5020

Maine Maritime Academy Department of Naval Science POC: Mr. Donald Probert Email: donald.probert@mma.edu; Phone: (207) 326-2352 Training Ship POC: CAPT L Wade Email: larry.wade@mma.edu; Phone: (207) 326-2425

California Maritime Academy Department of Naval Science POC: Ms. Antonia Vasquez Email: AVasquez@csum.edu; Phone: (707) 654-1266 Training Ship POC: Mr. Bill Davidson (Chief Engineer) Email: bdavidson@csum.edu; Phone: (707) 654-1304

Texas A&M University Galveston Department of Naval Science POC: LT Tim Curtis, USN (OIC) Email: curtist@tamug.edu; Phone: (740) 740-4594 / 4595 Training Ship POC: CAPT G. Roth Email: rotha@tamug.edu ; Phone: (740) 740-4594 / 4595

Great Lakes Maritime Academy Department of Naval Science POC: LT Carissa D. Moore, USN Email: cmoore@nmc.edu; Phone: (231) 995-1218 Training Ship POC: CAPT M Surgalski Email: msurgalski@nmc.edu;

81 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

SSO Support to Navy Commands

Surface Warfare Officer School Operational Support Officer: CAPT Bud Weeks, USN (ret) Phone: (401) 841-3365 Email: bud.weeks@navy.mil q SSOs assist the SWO School with navigation, ship maneuvering/handling and

practical seamanship. q Shipboard SUBSPEC Office of Naval Intelligence (ONI) Operational Support Officer: CDR Richard Gouger Phone: (301) 669-5963 Email: rgouger@nmic.navy.mil q ONI requires SSOs with specific merchant marine expertise to assist with

analysis. Experience to include, but not limited to: § Intermodal transportation limitations in foreign ports. § Power plant design/operation/maintenance experience, with a

preference for steam plant experience. § Shipyard / maritime propulsion plant design / operation /

manufacturing / maintenance experience. § Naval architecture experience for USNS type ships

design/construction/operation or Naval Shipyard experience. q All SUBSPECS

Office of Naval Research (ONR) Operational Support Officer: Mr. Tim Schnoor Phone: (703) 696-4530 Email: tim.schnoor@navy.mil q ONR requires SSOs with specific expertise to assist with analysis q All SUBSPECS

COMNAVSURFLANT Operational Support Officer: LSCS Robert Bagbey Email: robert.bagbey@navy.mil

q Licensed Deck/Engineering Officers to support COMNAVSURFLANT Deck and Amphibious Readiness (N46) through the performance of equipment inspections geared toward improving overall material readiness and personnel proficiency. Successful candidates will be integrated with the assessment teams and have opportunity to spend time aboard ships.

q USS Familiarization: Duty assigned to USS platform in the Norfolk area. Assignment based on license and experience. This opportunity is for O-1 and O-2 only.

q All SUBSPECS

82 Navy Reserve Ready Now. Anytime, Anywhere.

Unclassified

Unclassified

Additional Points of Contact / Non-Traditional ADT

Command Long Name Location Name Email PhoneCNMOC Commander, Naval Meteorology and Oceanography Command Stennis, MS LCDR R. Round robert.d.round@navy.mil (228) 688-4531NAVEUR NAVAL FORCES EUROPE (C6F) Naples, IT CDR M. Hofmann mark.hofmann@eu.navy.mil DSN: 314-626-4634CNFJ NAVAL FORCES JAPAN Yokosuka, JP Mr. J. Gallarte john.p.gallarte@fe.navy.mil (+81) 46-763-3665CNFK NAVAL FORCES KOREA Seoul, ROK LCDR B. Saras blas.saras@fe.navy.mil (+82) 2-7913-5795NAVSOUTH NAVAL FORCES SOUTH (C4F) Jacksonville, FL CDR K. Miller kimberly.miller1@navy.mil (904) 270-4723NECC OSO Navy Expeditionary Combat Command (NECC) Virginia Beach, VA CDR D. Maxey dale.maxey@navy.mil (757) 462-4316x283NECC 1NCD NECC: 1st Naval Construction Division Virginia Beach, VA LCDR D. Formica dominic.formica@navy.mil (757) 462-3626NECC MCAST NECC: Military Civil Affairs and Security Training Virginia Beach, VA LCDR J. Carswell julian.carswell@navy.mil (757) 492-1901NECC MESF NECC: Maritime Expeditionary Security Force San Diego, CA Mr. S. Michaels sean.michaels@navy.mil (619) 250-9637NECC MESF NECC: Maritime Expeditionary Security Force Virginia Beach, VA LT M. Hamilton mark.a.hamilton1@navy.mil (757) 396-0988NECC NELSG NECC: Navy Expeditionary Logistics Support Group Virginia Beach, VA LT M. Kurzinski mark.kurzinski@navy.mil (757) 256-1385USFF U.S. Fleet Forces Command Norfolk, VA LCDR C. Maloney carina.e.maloney@navy.mil (757) 836-6226C3F Commander Third Fleet San Diego, CA CDR J McIrvin jeffrey.mcirvin@navy.mil (619) 767-4519C7F Commander Seventh Fleet Yokosuka, JP CDR R. Thorton ronald.thorton@c7f.navy.mil (808) 653-2119x4094

NAVY OSO OSO

q The above POCs are for Navy Commands who benefit from SSO support. Any SSO interested in pursuing an ADT with one of the commands above needs to contact the SSO PM before inputting orders in NROWS. It is important to forward any questions they might have about the SSO Program to the SSOPM.

q SSRG members interested in a Non-traditional ADT are required to receive the go-ahead from the SSOPM prior to NROWS orders entry. Email a package to the SSOPM with: § A cover letter explaining the opportunity and why it benefits the gaining command § Last three FITREPS § A letter from the prospective gaining command acknowledging the request.

APPENDIX III: KEY INSTRUCTIONS

1. OPNAVINST 1534.1D

2. BUPERSINST 1001.39F

3. RESPERSMAN 1534 SERIES

DEPARTME NT OF THE N A VY

OFFICE OF T H E CH I E F OF N AVAL O PE RATIO N S 2000 NAVY PE N TAGON

WASHINGTON DC 20350·2000

OPNAV INSTRUCTION 1534.1D

From : Chief of Naval Operations

Subjo STRATEGIC SEALIFT OFFICER PROGRAM

OPNAVINST 1534.1D N4 10 Jun 2011

Ref: (a) 46 U. S.C. §51101 et seq., §51301 et seq., §51S01 et seq., §S1701 et seq .

Ib) CNSTCINST 1533.2 Ie) OPNAVINST 1000 . 26A Id ) COMNAVRESFORCOMINST 1534.1 Ie ) COMNAVRESFORINST 1001.5 I f ) BUPERSINST 1001.39F (9 ) SECNAVINST 1920 . 6C (h) Memorandum of Agreement between SECNAV (DON) and

MARAD of 23 JAN 2003 INOTAL) Ii) NAVPERS 15665I

1. Purpose . To issue policy and assign responsibilities for the organization, administ r ation, and training of commissioned o fficers in the Strategic Sealift Officer Program (SSOP).

2. Cancellation. OPNAVINST 1534.1C.

3. Mission . To maintain within the Reserve Component of the U.S. Navy a cadre of strat eg i c sealift offi cers (SSOs) composed of the following:

a. Selected Reserve (SELRES) . supports Military Sealift Command joint commands.

Component which primarily (MSC ) , but also other Navy and

b. Individual Ready Reserve (IRR) . Component comprised of actively sailing officers in the U.S. Merchant Marine who are qualified to operate merch a nt ships as naval auxiliaries a nd provide officer crewing f or ships in the Ready Reserve Force (RRF ) and MSC's Surge Sealift Fleet.

4. Background. The U.S. Merchant Marine is an essential component of national defense. It provides the primary sealift capability necessary t o meet defense requirements. Experience

OPNAVINST 1534.10 10 Jun 2011

gained during previous conflicts has emphasized the importance o f Navy coordination with all segments of the maritime industry. In order to facilitate these integrated operations, the Department of the Navy established, in support of reference (a ) , the Merchant Marine Reserve (MMR), U.S. Naval Reserve Program. This program is now the SSOP.

5. Policy. The SSOP supports national defense sealift requirement and capabilities, as executed by MSC. SSOP provides naval reserve officers which are licensed merchant marine officers with sealift, maritime operations, and logistics subject matter expertise .

6. Organization. The Deputy Chief of Naval Operations (Fleet Readiness and Logistics ) (CNO (N4» is the Strategic Sealift Officer Program sponsor (SSOPS ) , whose primary action officer is the Assistant for Merchant Marine and Maritime Affairs (OPNAV (N42E » . Commander, Military Sealift Command (COMSC ) is the flag sponsor, and primary supported command for MSC affiliated Reserve Component (SELRES ) , including the strategic sealift units (SSU). COMSC's primary action officer is MSC Strategic Sealift Officer Program Readiness Officer (MSC (NOOR » . Commander. Navy Reserve Forces Command (COMNAVRESFORCOM ) is the program manager, whose primary action officer is Strategic Sealift Officer Program Manager (SSOPM ) (COMNAVRESFORCOM (N14 » , for the IRR officers. The SSOP consists of Navy Reserve officers participating in one of the following five categories:

a. SSU. SSUs are reserve units comprised primarily of SSO SELRES. COMSC is the program manager and supported command for the SSUs. SSUs assist the SSOPM in the management and mobilization of the Strategic Sealift Readiness Group (SSRG ) , as well as other missions assigned by MSC. Composition, training and responsibilities of the SSUs will be issued by MSC.

b . SELRES Units other than SSUs. 550s should also participate in 5ELRES units, if billets are available, in the priority given in subparagraphs 3a and Sc ( l ) . COMSC identifies additional programs or units requiring strategic sealift expertise and coordinates with those program sponsors to designate additional billets to be filled by 550s.

2

OPNAVINST 1534.10 10 Jun 2011

c. SSRG. The SSRG is the IRR component, comprised of officers qualified to operate merchant ships as naval auxiliaries and provide other crewing for ships in the RRF and MSC's Surge Sealift Fleet. Central management for naval training is from the SSOP Office, led by SSOPM (COMNAVRESFORCOM (NI4» . Funding for orders will be made available to those officers whose United States Coast Guard (USCG) credentials and experience are commensurate with anticipated mobilization requirements, based on the composition of ships in the RRF and MSC's Surge Sealift Fleet, as determined by the SSOPS.

d. Actlve Duty Recalls. OPNAV (N42E), MSC (NO OR) , and the SSOPM {COMNAVRESFORCOM (NI4» are 3-year recall opportunities specifically for SSOs. These three positions provide the central management and leadership of the SSOP. In addition, there are two competitive recall opportunities supporting the Strategic Sealift Midshipman Program: Officer in Charge (OIC) Department of Naval Science (DNS) , United States Merchant Marine Academy (USMMA) i and OIC DNS, Massachusetts Maritime Academy.

e. Strategic 5ealift Midshipman Program. The Strategic Sealift Midshipman Program is an education and training program conducted by the DNS at the U.S. Merchant Marine Academy and state maritime academies. These programs are designed to qualify participants for commissioned service. Program administration, eligibility, participation requirements, and training are directed by the Navy Education Training Command's Naval Service Training Command (NSTC), under guidance issued in reference (b).

7. Designators and Additional Qualification Designation (AQD) Codes

a. 5S0s will be commissioned with a special duty restricted line designator of 1665/550.

b. Officers and billets with the 1625, 1675, or 1695 designators shall be redesignated 1665/SS0 by Navy Personnel Command (NAVPERSCOM).

c. AQD codes indicate USCG Merchant Mariner credential (MMC) officer endorsements within the SSO designator.

3

8. Maintaining Eligibility

OPNAVINST 1534.1D 10 Jun 2011

a . MMC Requirements for all 580s. Both SELRES and IRR 880s shall maintain an active unlimited tonnage and horsepower deck and or engineering USCG MMe. In addition, applicable standards of training, certificate and watchkeeping (STeW ) endorsement requirements must be completed by SSRG officers, as outlined and published via the SSOPM Homeport Web site . For purposes of the SSOP, MMCs within the I-year grace period for renewal or those that are renewed as "Certificate of Continuity" are not considered valid or active. Officers with credentials that have expired or have renewed for "Certificate of Continuity" should:

(1 ) Request a waiver from the SSOPM for a period of 1 year or for a period as determined necessary by the SSOPM to renew the USCG MMC. Waiver period shall start from the date of the SSOPM's written approval and end when the renewed credential is received in the SSOPM office or the end of the prescribed allotted time, whichever comes first. This waiver may be granted only once in an officer's career; or

(2 ) If eligible, transfer to other Navy officer communities, via a change of designator request; or

(3 ) If not serving under initial obligation outlined in references (a l and (c l , resign or request to be discharged or transferred to the stand-by or retired reserve status as outlined in section 65 of title 10, United States Code .

b. Waivers. Waivers will be submitted to the SSOPM for a recommendation of approval or disapproval. The SSOPM will then submit the recommendation to the reserve program coordinator (MSC (NOOR» at MSC for final disposition. Appeals of a determination of ineligibility will be adjudicated by the SSOPS (OPNAV (N42E ll upon submission of a written request submitted via MSC and the SSOPM.

(1 ) COMSC may recommend a waiver for SSOs in the SELRES for any interval, or for an indefinite period of time.

(2 ) The length of such a waiver will be approved by the SSOPS on a case by case basis.

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OPNAVINST 1534.ID 10 Jun 2011

c. SELRES. The following items apply to SSOs in the SELRES,

(1) Billets coded 1665/SS0 designator will be given priority fill. When assigning SSO to SELRES billets, priority shall be given first to MSC. Strategic sealift designated officers may apply for and drill in billets that are designated 1xxx or 1050 billets, once all 1665 billets have been filled.

(2) Applicable STCW endorsement training and certification for SSOs in the SELRES is waived unless the billet training plan calls for afloat service. SSOs who transfer from the SELRES to the SSRG must obtain current STCW endorsement as required by the SSOPM and the SSOPS.

(3) SSRG 8S0s must comply with references (d) and (el when applying for a SELRE8 billet through Navy recruiters.

d. SSRG. To be eligible to serve in the S8RG, 880s must possess a current USCG unlimited tonnage and horsepower deck and or engineering MMC with an applicable STCW endorsement, including any subsequent amendments, and be capable of standing watch onboard a vessel at sea. SSRG 8S0s must maintain eligibility for a security clearance and meet one of the following requirements:

(1) Be serving within the obligation period of commissioned service incurred under an SSO training and service agreement (TSA) , under the terms of the initial MSO outlined in reference (c), or other Navy obligations outlined in reference (a); or

(2) Earn a minimum of 120 days sea time in the previous 24 months towards credential renewal; or

(3) Be employed as an instructor at a maritime academy, or ~n a USCG approved school of navigation or mar~ne engineering; or

(4) Be employed with a u.s . Government agency concerned with civilian or military shipping; or

5

OPNAV!NST 1534.1D 10 Jun 2011

(S) Hold a second mate or second assistant engineer MMC or higher; or

(6) Be actively employed in a maritime-related occupation (e.g., terminal manager, vessel manager, petroleum surveyor, ship repair supervisor, etc.), and have a valid USCG MMe. Eligibility waivers will be reviewed biennially by the SSOPM.

9. Participation. Participation is essential for promotion and meeting Navy mission requirements. 850s not actively sailing on USCG credentials should seek either pay billets in the SELRES or voluntary training unit billets rather than remaining in the IRR component. Minimum participation requirements for retention in the SSOP are based on the status of the officer. Officers entering the SSOP upon graduation from the USMMA or who completed a student incentive payment (SIP) agreement while attending a state maritime academy, have two separate obligations under their SSOP TSA: one to the Department of Defense (000) and a separate obligation to the Department of Transportation's Maritime Administration (MARAn) Each Department has separate reporting requirements.

a. SSOP TSA. SSOs serving under a SSOP TSA assume an 8-year military service obligation (MSO) at commissioning . Those sections of the TSA which correspond to the requirements of the MARAD service obligation contract (SOC) are monitored by MARAD and officers must report compliance with those requirements directly to MARAD. This paragraph lists the DoD TSA requirements for satisfactory service as a SSO . Compliance with the MSO is monitored by the SSOPM. In fulfillment of the MSO, SSOs under a TSA must participate in the Navy Reserve by completing one of the following:

(l) Serve on full-time active duty for a period of 3 years with the remainder of obligated service in the Reserve Component; or

(2) Complete the participation requirements for either one or a combination of the two options specified below:

6

OPNAVINST 1534.1D 10 Jun 2011

(al Meet the participation requirements for the SSRG, as outlined in subparagraph 9c; or

(b) Participate as a SELRES in the Navy Reserve.

b. SELRES. 580s in the SELRES must maintain participation requirements as specified in reference (fl.

C. SSRG

(1) Required

(al Complete 2 weeks of active duty training (ADT) each fiscal year unless waived by the SSOPM for a valid reason as determined by the SSOPM.

(b) Submit a completed SSO Annual Report by 31 March of each calendar year to the SSOPM.

(el Check the sse Web-based homeport and verify e­mail address on file with SSOPM, at least every first day of each month or as sailing schedule permits.

(d) Answer all official Navy correspondence and keep the Navy informed of all address and contact changes.

(e) Complete a periodic health assessment annually.

(f) Notify the SSOPM whenever there is a change ~n physical condition that may interfere with performance of reserve obligations.

(2) Options for Voluntary Participation

(a) Complete correspondence courses approved by Naval Education and Training Command.

(b) Drill voluntarily with a Navy Reserve unit under non-pay inactive duty training (lDT) individual participation authorization (lPA) orders issued by the SSOPM. Assignment will be made with concurrence of the Navy Operational Support Center and the reserve unit commanding officer. Procedures are outlined in reference (d).

7

OPNAVINST 1534.ID 10 Jun 2011

(c) Perform professional training as authorized by the SSOPM under the provisions of reference (f).

(d) Perform pay and non-pay ADT under orders issued by the SSOPM. Assignment will be made with the concurrence of the Navy activity and the SSOPM.

(3) Credit for Extended Sea Service. SSOs who maintain afloat engineering and ship handling experience on commercial ships provide critical skills for the SSOP, especially those with advanced level USCG unlimited tonnage and horsepower deck and or engineering MMC. Since sailing SSOs have time and geographical constraints that may preclude them from performing the above program requirements, the SSOPM may credit compliant SSRG officers with retirement points as follows:

(a) 35 points for service over 180 cumulative days at sea in the previous anniversary year.

(b) Above days at sea must be documented by USCG discharge papers or letter of sea service from MSC. Time employed aboard RRF ships, even in reduced operating status, count as sea days. None of the above waives SSOs from performing the required 2 weeks of ADT or other requirements, unless granted a written waiver by the SSOPM.

(c) Awarding of points for extended sea time will not be issued unless the officer is in compliance with all other SSOP requirements specified in this paragraph. The awarding of points for extended sea service commenced from 1 January 2006 and is not retroactive from this date.

(4) Credit for Harbor Pilots. SSOs, who are employed as harbor pilots, obtain ship handling experience on commercial vessels providing the SSOP with officers possessing critical unlimited tonnage pilotage skills. Harbor pilots do not obtain discharges, but serve onboard ships during times of pilotage. The SSOPM may credit harbor pilots with up to 20 retirement points. Criteria are as follows:

(a) The harbor pilot must be compliant with all other SSOP requirements;

8

OPNAVINST 1534.1D 10 Jun 2011

(b l The officer must be a current member of a recognized pilot organization and an active member of the SSRG harbor pilot group as determined by the SSOPM;

(e ) Pilotage for any of the time must be obtained onboard an unlimited tonnage vessel; and be determined by days on board or trips completed while piloting a vessel, as documented by the member and verified by the SSOPMi

(d ) Standby time will not count;

(e ) 20 points per anniversary year may be issued for qualifying service of at least 100 days or 180 trips completed;

( t l Each request for pilotage retirement points must be accompanied by a letter from the pilot organization stating that the individual is a member in good standing and provide a copy of the state issued license or certification as applicable.

(g ) Final determination as to the amount of time to be recognized per each request for pilotage shall be made by the SSOPM and based upon the aforementioned criteria.

d. Component Alignment Guidance. Determination of the component in which a SSO participates is dependent upon the requirements of the Navy. There is no guarantee that shore-side SSOs will be gained or retained in the SSRG unless the SSOPM deems that it is in the best interest of the Navy.

(1 ) Actively Sailing 880s. 880s that are actively sailing on their credentials may serve in the SSRG. For purposes of this program, "actively sailing" is defined as at sea for 120 days or more in the previous 24 months. USCG vessel discharges or letters of sea service from MSC will be used to document days at sea.

(2 ) Shore Based 8S0s

(a ) Shore based 880s should partiCipate in the 8ELRE8 to meet the needs of the Navy. If an 8S0 in the SSRG is shore-side and outside of the TSA and MSO with no active duty

9

OPNAVINST 1534.1D 10 Jun 2011

experience and or advanced license, then the SSOPM can make a determination not to issue ADT orders or to transfer the SSO to standby reserve inactive (S-2).

(b) In order to meet the needs of the Navy, the SSOPM may request non-sailing SSRG officers contact a Navy recruiter for affiliation into the SELRES if the SSO has sailed less than 120 days in the last 24 months.

(cl If there are more SSOs than available billets, the most highly qualified officer{s) shall be selected. Billets should be filled in the priority outlined in sub-paragraph Bb(ll of this instruction.

10. Non-Participation

a. Strategic Sealift Midshipmen Program Participant. Any strategic sealift midshipman who breaches those sections of the SSO TSA which correspond to the MARAn SOC, will be reported V1a applicable midshipman or officer candidate disenrollment reports. The NSTC Ole of the maritime academy will forward the disenrollment report to MARAn with copy to Office of the Chief of Naval Operations (OPNAV) Strategic Mobility and Combat Logistics Division (N42), via the NSTC director of officer development.

b. SSO TSA. SSOs participating under a SSOP TSA, who do not satisfactorily fulfill their annual commissioned service obligation will be reported to MARAn. Additionally, the Navy may administratively separate the officer from the naval service pursuant to reference (g).

c. SSOs Ready Reserve Agreement. SSOs participating under voluntary service agreements who do not perform satisfactorily, or whose MMC expires, will be identified by SSOPM to NAVPERSCOM Reserve Officer Status Branch (PERS-911). NAVPERSCOM (PERS-911) can take action to retain, transfer to the Standby Reserve, retire, or discharge the officer.

11. Mobilization. The policy for mobilization of officers 1n the SSOP is:

10

a. will be

OPNAVINST 1534.lD 10 Jun 2011

SELRES. As with all SELRES officers, SSOs in the SELRES mobilized per current OPNAV mobilization policy.

b. SSRG

(1) SSRG officers employed in a position requiring a USCG MMC at sea aboard a U.S. flag vessel or a foreign flag vessel under "Effective u.s. Control," including those between assignments, will be mobilized only if there is an urgent and specific need for their services. Their intended role is to continue to serve aboard u . s. merchant ships. As a result of their formal u.s. Navy training, these officers will be qualified to carry out operations effectively in concert with u.s. Navy forces.

(2) SSRG officers not serving at sea on mobilization day may be mobilized to Navy commands, both afloat and ashore, as required to fulfill national emergency requirements. Crewing on RRF ships will be performed per reference (h).

12. Strategic Sealift Officer Warfare Insignia (SSOWI) and Qualification. The SSo warfare qualification recognizes the demonstrated professional expertise of a select group of personnel trained in strategic sealift operations. Only those officers who have completed the requirements outlined herein shall be eligible for designation as a SSO and wear the SSOWI. Qualification is mandatory for all 1665 officers. Eligibility to qualify is limited to commissioned officers in the special duty restricted line designator of 1665/SS0.

a. Qualification. To qualify for the SSOWI, candidates shall ,

(1) Obtain a commission as an officer ~n the United States Navy or Navy Reserve at a minimum rank of ensign through one of the following sources:

(a) Graduation from the USMMA at Kings Point, NY, or one of the state maritime academies in Maine, Massachusetts, New York, Texas, California, or at the Great Lakes Maritime Academy, and successfully complete the Naval Science curriculum administered per reference (b) while serving under a TSA.

11

OPNAVINST 1534.10 10 Jun 2011

(b) Direct appointment of officers, under standards established by the Commander, Navy Recruiting Command {COMNAVCRUITCOMj, who possess an active USCG unlimited officer credential at the minimum level of a chief mate or first assistant engineer with current STew endorsement and are employed in a position deemed mission useful by the SSOPM.

(c) Via a change of designator by Navy Reserve officers originally commissioned through other programs, or inter-service transfer of officers from other reserve components who possess at a minimum that of an active USCG second mate or second assistant engineer unlimited tonnage and horsepower officer credential with current STew endorsement, and are employed in a position deemed mission useful by the SSOPM.

(2) Obtain and maintain an unlimited tonnage and horsepower USCG MMC as prescribed in paragraph B of this instruction.

(3) Complete formal Navy training as required by COMSC and the SSOPS, as prescribed by the SSOPM. An example of this training is completing the Naval Science curriculum at the USMMA.

b. Authorization to Wear the SSOWI

(1) COMSC, through the SSOPM, will formally designate, in writing, qualified SSOs following the above criteria. Copies of the designation letter will be forwarded to NAVPERSCOM. Upon receipt of the designation letter, NAVPERSCOM will assign the appropriate AQD to those officers designated as SSOs.

(2) Once qualified, relevant comments should be included in an individual's fitness report.

(3) The SSOWI shall be worn per reference (i).

(4) Personnel qualified to wear the SSOWI who change designators may continue to wear the insignia per reference (i) Personnel in a 1665 designator, who qualified as an MMR prior to the date of this instruction will wear the SSOWI subject to paragraph 12c of this instruction.

12

DPNAVINST 1534.10 10 Jun 2011

(5) Strategic sealift midshipmen are not authorized to wear the SSOWI. The Merchant Marine Naval Reserve insignia will no longer be authorized for wear on the Navy uniform .

c. Revocation of Eligibility

(1) Personnel previously qualified as SSOs may be disqualified by the SSOPM if the member refuses to accept or perform professional duties and or fails to remain in compliance with requirements or fails to maintain professional qualifications as prescribed by the SSOPM as contained in this instruction. Formal notification of disqualification shall be recorded in the member's service record, including the removal of AQDs. Disqualified personnel will be detailed to follow-on assignments according to the needs of the Navy and or be subject to redesignation or involuntary separation.

(2) Once disqualified, personnel may seek approval to requalify from the SSOPM. Redesignation requires all eligibility requirements of this instruction to be met and successful completion of the qualification process in its entirety.

13. Responsibilities

a . eND (N4) shall,

(1) Serve as SSOPS;

(2) Provide policy and planning direction;

(3) Validate billet requirements;

(4) Support personnel and logistic requirements;

(5) Coordinate with Bureau of Navy Personnel (SUPERS), COMNAVRESFORCOM and MSC on the policy of retention of officers in the program; and

(6) Liaise with NSTC regarding issuance of SIP scholarships.

13

b. COMSC shall,

OPNAVINST 1534.1D 10 Jun 2011

(1) Serve as flag sponsor for the SSOP and serve as the supported command for the SSRG and MSC affiliated Reserve Component;

(2) Serve as the program manager for the SSU. In this capacity, MSC will be responsible for managing the funds received from COMNAVRESFORCOM to fund individual duty training travel and AnT for the SSU units;

(3) Assist the SSOPS and other commands as appropriate in support of the management and administration of the program;

(4) In conjunction with the SSOPS, identify SELRES billets for 550s;

(5) Set program training objectives and assess the progress of the program in meeting objectives;

(6) Provide annual guidance to COMNAVRESFORCOM on which MSC commands require SSO support to better fit manpower resources to requirements:

(7) Coordinate with BUPERS and COMNAVRESFORCOM on retention of officers affiliated in the program:

(8) Assist COMNAVRESFORCOM with ensuring good order and discipline of all officers in the SSOP:

(9) Ensure with SSOPM that the technical training requirements of the program are met:

(10) In consultation with MARAn and SSOPS, establish the technical training requirements for the SSUs; and

(11) Assist the SSOPM and coordinate with the SSOPS in updating the SSRG Training Plan.

c. NSTC shall:

(1) Maintain DNS at the USMMA and state maritime academies and at approved maritime schools:

14

OPNAVINST 1534.1D 10 Jun 2011

(2) Administer and align the Strategic Sealift Midshipman Program with the Naval Reserve Officers Training Corps (NROTC) program; e.g., completing annual reports, general military training via Navy Knowledge On-line and conducting leadership labs;

(3) Process applications and appointments for strategic sealift midshipmen and maintain administrative control of all midshipmen;

(4) Process commission applications for all graduating strategic sealift midshipmen and assist with obtaining secret clearances;

(5) Coordinate with Deputy Chief of Naval Operations (Manpower, Personnel. Training and Education) (CNO (NIl) and CND (N4) to ensure that the Active Duty Accession Plan adequately represents the appropriate number of accessions from the USMMA and six State academies participating in the Strategic Sealift Midshipman Program;

(6) Provide the SSOPS, the SSOPM and MSC (NO OR) with an "annual summary" due 1 July of each year which provides at least the following:

(a) Number of graduates with USCG MMC (deck or engine) i

(b) Number of midshipmen in pipeline by class year and intended USCG MMC with officer endorsement;

(c) Number of students at each academy including how many are in an MMC track, but not in training to join the SSOP;

(d) Recruiting and mentoring efforts. Number of days and other data on strategic sealift commissioned officers interaction with midshipmen and prospective strategic sealift midshipmen; and

(el Suggestions for training improvement.

(7) Enter all strategic sealift midshipmen into the Officer Program Management Information System (OPMIS);

15

OPNAVINST 1534.1D 10 Jun 2011

(8) Update the SSOPS, MSC and SSOPM whenever a change in staff occurs that may affect the administration and leadership of the strategic sealift midshipmen;

(9) Notify the SSOPS, MSC and SSOPM whenever there is a revision to the regulations for officer development for the NROTC that may affect the administration of the Strategic Sealift Midshipman Program, allowing for appropriate time to submit recommendations; and

(10) Execute guidance from SSOPS, which outlines strategic sealift midshipmen pipeline requirements. The DNS OICs and NROTC units' commanding officers shall take direction from NSTC on all matters pertaining to SIP scholarships.

d. Commander, Navy Reserve Forces Command shall:

(1) Serve as the SSOPM;

(2) Monitor SSO fulfillment of the commissioned service requirements of the SSO TSA and report any non-compliance to the SSOPSi

(3) Serve as the single point of contact for 8S0s In the SSRG;

(4) Assign training to S8RG officers as necessary to meet the objectives of the program;

(5) Monitor program training requirements including the processing of ADT applications, uniform allowance claims, ADT waivers and IDT IPA orders;

(6) Assign members of the SSOP to meet special requirements of the SSOP8, flag sponsor and supported command for the SSRG and MSC affiliated Reserve Component special project requirements;

(7) Monitor the performance of program members and report to NAVPERSCOM (PERS-911) those officers no longer eligible and or in compliance;

16

OPNAVINST IS34.ID 10 Jun 2011

(B) Report non-compliant members to the SSOPS those members who are non-compliant with program requirements;

(9) Ensure good order and discipline of all officers ln the SSOP. Any and all offenses shall be addressed through coordination with such command as is applicable for proper adjudication pursuant to and subject to the Uniform Code of Military Justice; and

(10) Assist COMNAVCRUITCOM and BUPERS Reserve Community Manager (BUPERS-31B) with meeting SELRES placement requirements outlined in the officer accession plan for each fiscal year . Further, ensure that priority is given to billets as outlined above in subparagraph 9d of this instruction.

e. COMNAVCRUITCOM shall:

(1) Screen and process direct commiSSlon applications for appointment to the SSOP;

(2) Process all accession requests of SSOs for affiliation into the SELRES based on recruiting goals and coordination with SSOPM for approval;

(3) Ensure that all direct commission or SELRES applicants meet the maritime requirements specified in paragraphs 9 and 12 of this instruction; and

(4) Ensure all accessions into the SSOP or SSo accessions into the SELRES are approved by the SSOPM.

f. NAVPERSCOM shall:

(I) Staff the DNS at the Federal and State maritime academies and other maritime schools;

(2) Separate or take other action on strategic sealift midshipmen who fail to fulfill the requirements of their Navy TSA (following recommendation by NSTC and approval by the SSOPS) as outlined in reference (al;

(3) Select those graduates of the maritime academies who desire to exercise the active duty option of the SSO TSA;

17

OPNAVINST 1534.1D 10 Jun 2011

(4) Monitor SSOs for reserve status, designator changes, and attrition under current laws and directives.

(5) Separate or take other action, as outlined in reference (al, on any SSOs who fail to meet the participation requirements outlined in paragraph 9 of this instruction pursuant to the recommendation of the SSOPM and approval by the SSOPS;

(6) Maintain service and medical records for SSRG officers and provide serV1ce to those officers;

(7) Assign AQDs to SSOs as endorsed by the SSOPM based on credential level as outlined in reference (f); and

(8) Maintain security clearance documentation for the SSRG as required by the SSOPS and SSOPM.

g. Bureau of Medicine and Surgery shall:

(1) Provide physical examinations for program applicants per surface unrestricted line officer requirements; and

(2) Review physical examinations of program applicants, reporting on the physical qualifications of each applicant.

h. MARAn shall:

(1) Monitor compliance with the MARAn SOC as required by reference (a);

(2) Execute action for breach of contract as outlined in reference (al.;

(3 ) Provide training recommendations for the SSUs in consultation with COMse and the SSOPM for surge requirements pertaining to the RRFi and

(4) Recruit students into the SIP based on the projected requirements for the SSOP as provided in writing by the SSOPS.

14. Action . Addressees will be guided by the policy outlined above in administering the SSOP.

18

OPNAVINST 1534.10 10 Ju n 2011

15. Records Management. Records created as a result of this instruction, regardless of media and format, shall be managed per Secretary of the Navy Manual 5210.1 of November 2007.

Distribution :

W. R. BURKE Vice Admiral, u . s. Navy Deputy Chief of Naval Operations (Fleet Readiness and Logistics)

Electronic only, via Department of the Navy Issuances Web site http://doni.daps.dla.mil/

19

BUPERSINST 1001.39F PERS-917 Sep 07

BUPERS INSTRUCTION 1001.39F

From: Chief of Naval Personnel

Subj: ADMINISTRATIVE PROCEDURES FOR NAVY RESERVISTS

Ref: (a) See appendix B to enclosure (1)

Encl: (1) Administrative Procedures for Navy Reservists

1. Purpose. To provide personnel and administrative policies for the management of Navy Reservists. This instruction is a complete revision and should be reviewed in its entirety.

2. Cancellation. BUPERSINST 1001.39E.

3. Scope. This instruction provides policy for administering Navy Reserve personnel not on full-time active duty orders. It does not address the manning or training requirements of the specific units that comprise the Navy Reserve.

4. Administration and Maintenance. Chief of Naval Personnel (CHNAVPERS) delegates to Commander, Navy Personnel Command (COMNAVPERSCOM), the responsibility for administration and maintenance of this instruction. Recommendations for changes, together with supporting data, are solicited and should be submitted to Navy Personnel Command (NAVPERSCOM) (PERS-9), 5720 Integrity Drive, Millington, TN 38055.

5. Forms. Required forms are listed in appendix C to enclosure (1).

6. Directives and Publications. Appendix B to enclosure (1) provides current suffixes for the directives and publications

BUPERSINST 1001.39F 17 Sep 07

2

cited in this instruction. Unlisted directives are cited with their current suffixes.

E. MASSO Rear Admiral, U.S. Navy Deputy Chief of Naval Personnel

Distribution:Electronic only, via BUPERS Web site http://buperscd.technology.navy.mil

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1)

ADMINISTRATIVE PROCEDURES FOR

NAVY RESERVISTS

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) i

TABLE OF CONTENTS

Subject Page

CHAPTER 1 NAVY RESERVE STATUS AND CATEGORIES............1-1

101 General.......................................1-1

102 Status........................................1-1

103 Reserve Categories............................1-2

104 Minimum Participation Requirements to Remain..1-6 in an Active Status in the Navy Reserve

105 Officer Promotion and Attrition While in an...1-7 Active Status

106 Bureau of Naval Personnel (BUPERS) Control....1-10 Group Category

107 Enlisted Participation in an Active Status....1-11 Age and Years of Service Restrictions

108 Sanctuary Provisions..........................1-13

Figure 1-1 Reserve Status................................1-15

Figure 1-2 Navy Reserve Status Chart.....................1-16

Figure 1-3 NAVPERS 1200/1, Ready Reserve Transfer........1-17 Request Service Agreement

Figure 1-4 Format for Requesting an Enlisted Age 60......1-18 Waiver

CHAPTER 2 PHYSICAL QUALIFICATIONS.......................2-1

201 Policy........................................2-1

202 Injury While in a Duty Status.................2-1

203 Injury While Not in a Duty Status.............2-1

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TABLE OF CONTENTS (CONT'D)

Subject Page

204 Temporary/Permanent Disability Retired List...2-5 (TDRL/PDRL)

205 Dental........................................2-5

Figure 2-1 NAVPERS 1070/613, Entry Required Due to.......2-7 Changes in Circumstances That Affect Reserve Participation

CHAPTER 3 INDIVIDUAL READY RESERVE......................3-1

301 Composition...................................3-1

302 Applicability and Scope.......................3-1

303 Responsibilities..............................3-2

304 Military Service Obligation (MSO).............3-2

305 Transfers to/from the IRR.....................3-2

306 IRR Member Obligations........................3-3

307 Annual Screening Program......................3-3

308 Reenlistment/Extension........................3-4

309 Reenlistment Incentive Program................3-4

310 Promotion and Advancement.....................3-5

311 Mobilization..................................3-6

312 Active Duty Training (ADT)....................3-6

313 Active Duty for Special Work (ADSW)...........3-7

314 Funeral Honors Duty (FHD).....................3-7

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TABLE OF CONTENTS (CONT'D)

Subject Page

315 Correspondence Courses........................3-7

316 Security Clearances...........................3-8

317 Benefits......................................3-8

Figure 3-1 NAVPERS 1070/613, Administrative Remarks......3-9

Figure 3-2 Sample ADT Mission Support Letter.............3-10

CHAPTER 4 ENLISTED PROGRAMS AND OBLIGATIONS.............4-1

401 General.......................................4-1

402 Enlistment Programs in the Navy Reserve for...4-1 Active Duty

403 Enlistment Programs in the Navy Reserve for...4-2 Inactive Duty

404 USN Members Separated from Active Duty .......4-4

405 Interservice Transfer.........................4-5

406 Personnel Who Have Completed Their MSO........4-5

CHAPTER 5 ENLISTED CLASSIFICATION/ASSIGNMENT/TRANSFER...5-1

501 Enlisted Classification Program...............5-1

502 Responsibilities..............................5-1

503 Enlisted Assignment/Transfer..................5-1

504 General Assignment Eligibility................5-1

505 Reasonable Commuting Distance.................5-2

506 Affiliation with the SELRES...................5-3

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) iv

TABLE OF CONTENTS (CONT'D)

Subject Page

507 Participation of Retired Personnel............5-4

508 General Transfers from the SELRES.............5-4

509 Conflict of Interest..........................5-5

Figure 5-1 Format for Permissive Orders..................5-7

CHAPTER 6 CHANGE OF RATING..............................6-1

601 General.......................................6-1

602 Assignment of Striker Designation.............6-1

603 Removal of Striker Designation................6-2

604 Change of Rating Eligibility..................6-3

605 Procedures for Requesting a Change of Rating..6-3

606 The Supporting NOSC CO's Endorsement Will.....6-5

607 Methods for Change of Rating..................6-6

608 Advanced Paygrade (APG), Recruiting...........6-8 Selective Conversion Reenlistment-Reserve (RESCORE-R), and Other Service Veterans (OSVETs)

609 Forced Conversions............................6-8

Figure 6-1 Format for Requesting a Change of Rating/.....6-9 Examination Participation Request

Figure 6-2 Format for Endorsing a Change of Rating/......6-10 Examination Participation Request

Figure 6-3 NAVPERS 1070/613, Entry Required When Rating..6-11 Is Not Supported in the Selected Reserves

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) v

TABLE OF CONTENTS (CONT'D)

Subject Page

CHAPTER 7 TRANSFERS TO OTHER COMPONENTS OR SERVICES.....7-1

701 General Policy................................7-1

702 Application Requirements......................7-1

703 Special Procedures for Enlisted Personnel.....7-1

704 Special Procedures for Officers...............7-2

705 Special Procedures for Enlisted Personnel.....7-2 in the IRR

706 Procedures for Processing Enlisted Requests...7-2

Figure 7-1 Procedures for Determining Eligibility and....7-4 Authority for Release to Another Component or Service for Enlisted Personnel

Figure 7-2 Format for Requesting a Conditional Release...7-6 for Personnel Serving in a Temporary Rating

Figure 7-3 Format for Requesting a Conditional Release...7-7 for Personnel Not Serving in a Temporary Rating

CHAPTER 8 ENLISTED ADMINISTRATIVE SEPARATIONS...........8-1

801 General Policy................................8-1

802 ADSEP Authority...............................8-1

803 Enlisted ADSEP Procedures.....................8-1

804 Additional Guidance...........................8-2

805 Transfer to USNR-S1/S2 Status in Lieu of......8-2 Separation

BUPERSINST 1001.39F 17 Sep 07

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TABLE OF CONTENTS (CONT'D)

Subject Page

806 Required NAVPERS 1070/613 Entry for a.........8-2 Discharge That Occurs at Other Than Normal Expiration of Enlistment

CHAPTER 9 NAVY OFFICER OCCUPATIONAL CLASSIFICATION......9-1 SYSTEM (NOOCS)

901 General.......................................9-1

902 Designator and Change of Designator...........9-1

903 Navy Officer Billet Classification (NOBC).....9-4

904 Additional Qualification Designation (AQD)....9-5 Codes

905 Subspecialty (SSP) Codes......................9-5

Figure 9-1 Format for Requesting a Change of Designator..9-6

Figure 9-2 Format for Requesting Assignment of an........9-8 NOBC or AQD

CHAPTER 10 OFFICER ASSIGNMENT............................10-1

1001 General.......................................10-1

1002 Assignment of Navy Reserve Officers...........10-3

1003 Navy Active Duty Delay for Specialists........10-4 (NADDS) Physician Program

1004 Health Care Students..........................10-5

1005 Financial Assistance Program (FAP)............10-5

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) vii

TABLE OF CONTENTS (CONT'D)

Subject Page

1006 Reservists in Religious Studies or Vocations..10-5

1007 Judge Advocate General Corps (JAGC) Student...10-6 Program

1008 Participation of USNR-Retired Personnel via...10-6 Permissive Orders

1009 Key Employees.................................10-6

1010 Conflict of Interest..........................10-7

1011 Performance Standards.........................10-7

1012 Officer Voluntary Resignations/Involuntary....10-7 Discharges

Figure 10-1 Resignation Format............................10-11

CHAPTER 11 PARTICIPATION REQUIREMENTS....................11-1

1101 General.......................................11-1

1102 Training and Retirement Categories (TRC)......11-1

1103 Criteria for Satisfactory Participation.......11-4

1104 Acknowledgment of Procedures..................11-5

1105 Authorized Absences (AAs).....................11-5

1106 Declaring an IDT Period or AT Period..........11-5 Unsatisfactory or Unexcused

1107 Actions to be Taken for Unsatisfactory........11-6 Participation

Figure 11-1 Probationary Period for Enlisted Personnel....11-7

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) viii

TABLE OF CONTENTS (CONT'D)

Subject Page

CHAPTER 12 INACTIVE DUTY TRAINING (IDT) AND..............12-1 INACTIVE DUTY (ID)

1201 Inactive Duty Training (IDT) Periods (Drills).12-1

1202 Incremental Accrual of IDT Periods............12-2

1203 IDT Period Duration...........................12-2

1204 IDT Period Credit.............................12-2

1205 IDT Period Limitations........................12-2

1206 End of Fiscal Year IDT Periods................12-3

1207 IDT Period Requirements.......................12-3

1208 Failure to Perform Required IDT Periods.......12-4

1209 Inactive Duty (ID)............................12-4

1210 Failure to Perform Required ID Periods........12-4

CHAPTER 13 ANNUAL TRAINING (AT), ACTIVE DUTY FOR.........13-1 TRAINING (ADT), AND ACTIVE DUTY OTHER THAN FOR TRAINING

1301 Annual Training (AT) and Active Duty..........13-1 Training (ADT)

1302 Officer Non-Prior Service Initial Active......13-1 Duty Training

1303 AT Requirements...............................13-1

1304 Exceptions....................................13-1

1305 AT Waivers....................................13-2

BUPERSINST 1001.39F 17 Sep 07

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TABLE OF CONTENTS (CONT'D)

Subject Page

1306 Active Duty Training (ADT)....................13-2

1307 Active Duty Other Than For Training (ADOT)....13-3

CHAPTER 14 PAY AND ALLOWANCES............................14-1

1401 General.......................................14-1

1402 Direct Deposit................................14-1

1403 IDT (Drill)...................................14-1

1404 AT/ADT with Pay...............................14-2

1405 AT/ADT Without Pay............................14-3

1406 AT/ADT Without Pay or Allowances..............14-3

1407 Inactive Duty (ID)............................14-3

1408 Pay Entitlements Requiring Reserve............14-3 Activity Management

CHAPTER 15 GROUP LIFE INSURANCE..........................15-1

1501 Servicemembers' Group Life Insurance (SGLI)...15-1

1502 Family SGLI (FSGLI)...........................15-5

1503 Veterans' Group Life Insurance (VGLI).........15-5

1504 Beneficiary Designations and Settlement.......15-7 Option Elections

Figure 15-1 NAVPERS 1070/613 Entry Required When.........15-9 FSGLI/SGLI Coverage Is Affected Due to Change in Status

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) x

TABLE OF CONTENTS (CONT'D)

Subject Page

CHAPTER 16 FAMILY MEMBER IDENTIFICATION CARDS AND........16-1 DEFENSE ENROLLMENT ELIGIBILITY REPORTING SYSTEM (DEERS) ENROLLMENT PROGRAM

1601 General.......................................16-1

1602 Guard and Reserve DEERS Enrollment Program....16-1

1603 DD 1173-1, Department of Defense Guard and....16-1 Reserve Family Member Identification Card

1604 Eligibility for DD 1173-1.....................16-2

1605 DD 1173-1 Issuance Procedures.................16-2

CHAPTER 17 MILITARY EXCHANGE; MORALE, WELFARE, AND.......17-1 RECREATION; AND TRANSIENT HOUSING FACILITIES PRIVILEGES

1701 General.......................................17-1

1702 Identification Requirements...................17-1

CHAPTER 18 GENERAL RESERVE ENTITLEMENTS..................18-1

1801 General.......................................18-1

1802 Access to Benefits............................18-1

1803 Reserve Entitlements..........................18-1

Figure 18-1 Reserve Entitlements During IDT/AT/ADT/ADSW/..18-2 Involuntary Recall

Figure 18-2 Retired Reserve Entitlements..................18-5

CHAPTER 19 AIR TRAVEL....................................19-1

1901 General.......................................19-1

BUPERSINST 1001.39F 17 Sep 07

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TABLE OF CONTENTS (CONT'D)

Subject Page

Figure 19-1 DD 1853, Verification of Reserve Status for...19-3 Travel Eligibility

CHAPTER 20 RETIREMENT....................................20-1

2001 Retired Reserve...............................20-1

2002 Reserve Retired List..........................20-1

2003 Reserve Service Requirements to Qualify for...20-2 Non-Regular Retirement

2004 Eligibility for Retirement Point Credit for...20-3 Non-Regular Service Retirement

2005 Criteria for Establishing the Service.........20-4 Requirement for a Satisfactory Year of Service for Non-Regular Service Retirement

2006 Retirement Point Credit by Activity...........20-5

2007 Recording and Maintaining Service Credit for..20-9 Non-Regular Service Retirement

2008 Notice of Eligibility (NOE) for Non-Regular...20-11 Service Retired Pay at or After Age 60

2009 Non-Regular Retirement Orders and.............20-12 Authorizations

2010 Effective Date of Retirement..................20-12

2011 Retired Grade Determination...................20-13 (OPNAVINST 1820.1)

2012 Retirement Due to Age and Transfer of Navy....20-15 Reserve Officers to Retired Reserve Status

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) xii

TABLE OF CONTENTS (CONT'D)

Subject Page

2013 Voluntary Retirement and Transfer to..........20-15 Retired Reserve Status for Members Not Eligible for Non-Regular Service Retired Pay at or After Age 60 (Honorary Retirees)

2014 Voluntary Retirement and Transfer to Retired..20-17 Reserve Status for Members Eligible for Non-Regular Service Retired Pay at or After Age 60

2015 Submission of Application for Retirement......20-17 and Transfer to Retired Reserve Status

2016 Eligibility for Retired Pay at Age 60.........20-18

2017 Obligations...................................20-20

2018 Privileges for Members of the Retired.........20-22 Reserve Without Pay but Eligible for Non-Regular Service Retired Pay at or After Age 60 (Gray Area Retirees)

2019 Privileges for Individuals Discharged from....20-23 the Navy Reserve Without Pay but Eligible for Non-Regular Retired Pay at or After Age 60 (Former Members)

2020 Health Care Benefits for Members of the Navy..20-23 Reserve and Former Members Receiving Retired Pay at or After Age 60

2021 Reserve Component Survivor Benefit Plan and...20-24 Survivor Benefit Plan (RC-SBP and SBP)

2022 Additional Information........................20-25

2023 Presentation of United States Flag............20-26

Figure 20-1 Crediting of Retirement Points................20-27

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) xiii

TABLE OF CONTENTS (CONT'D)

Subject Page

Figure 20-2 Procedures to Enroll Enlisted Members in the..20-33 Navy Enlisted/Officer Participation System (NEOPS)

Figure 20-3 NAVPERS 1810/1, Navy Reserve Retirement.......20-40 Point Capture Form

Figure 20-4 Format for Requesting Transfer to the.........20-41 Retired Reserve

Figure 20-5 Minimum Retirement Point Credit Chart.........20-43

Figure 20-6 Pro-Rating Navy Reserve Membership Points.....20-45

CHAPTER 21 NAVY RESERVE SCREENING........................21-1

2101 Screening Requirements........................21-1

2102 Navy Policy...................................21-1

2103 Annual Screening Procedures...................21-1

2104 Annual Screening Requirements.................21-3

2105 Screening Checklist for Mobilization,.........21-5 Presidential Selected Reserve Call-Up (PSRC), Active Duty for Special Work (ADSW), and Recall to Active Duty

Figure 21-1 NAVPERS 1001/3, Ready Reserve Screening.......21-6 Questionnaire

CHAPTER 22 MOBILIZATION..................................22-1

2201 General.......................................22-1

2202 Mobilization Assets and Precedence............22-1

2203 Screening.....................................22-3

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Enclosure (1) xiv

TABLE OF CONTENTS (CONT'D)

Subject Page

2204 Personal Readiness............................22-4

2205 Alert and Notification........................22-4

2206 Basic Training Requirements...................22-4

2207 Deferments, Delays, and Exemptions............22-4

2208 Unit Integrity................................22-4

2209 Stop-Loss.....................................22-5

2210 Mobilization Resource Guide...................22-5

Figure 22-1 Navy Reserve Mobilization Precedence..........22-6

Figure 22-2 Personal Documentation for Mobilization.......22-7 Readiness

CHAPTER 23 NAVY RESERVE REEMPLOYMENT RIGHTS..............23-1

2301 General.......................................23-1

2302 Applicability.................................23-1

2303 Eligibility Criteria..........................23-1

2304 Position of Employment........................23-2

2305 Notice to Employer............................23-2

2306 Limit on Duration of Service..................23-3

2307 Character of Service..........................23-4

2308 Timely Return to Work.........................23-4

2309 Entitlements upon Return......................23-5

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Enclosure (1) xv

TABLE OF CONTENTS (CONT'D)

Subject Page

2310 Prompt Reinstatement..........................23-6

2311 Accrued Seniority.............................23-6

2312 Status........................................23-7

2313 Reinstatement of Health Insurance Coverage....23-7

2314 Training and Other Accommodations.............23-8

2315 Special Protection Against Discharge..........23-8

2316 Entitlements During Service...................23-8

2317 Prohibition on Discrimination.................23-9

2318 Assistance and Enforcement....................23-10

2319 Practical Suggestion..........................23-10

2320 Provide Ample Notice..........................23-11

2321 Spread Around Extra Duty......................23-11

2322 Avoid Abuse of Employer Equipment, Supplies,..23-11 and Time

2323 Recognize Cooperative Employers...............23-11

Figure 23-1 Sample Training Notification to Employer......23-13

APPENDIX A ACRONYMS......................................A-1

APPENDIX B LIST OF DIRECTIVES AND PUBLICATIONS...........B-1

APPENDIX C FORMS AVAILABILITY............................C-1

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CHAPTER 1

NAVY RESERVE STATUS AND CATEGORIES

101. General. Each member of the Navy Reserve who is not on the Active Duty List (ADL) is placed in one of three categories:

1. Ready Reserve (USNR-R);

2. Standby Reserve, consisting of the Standby Reserve-Active (USNR-S1) and Standby Reserve-Inactive (USNR-S2); or

3. Retired Reserve (USNR-Retired).

Members in the USNR-R and USNR-S1 are considered to be in an active status; members in the USNR-S2 are in an inactive status; members in the USNR-Retired are in a retired status. Figures 1-1 and 1-2 are provided to clarify status and categories.Assignment to or transfer between any category is made only by NAVPERSCOM (PERS-911) for officers, NAVPERSCOM (PERS-912/913) for enlisted, and NAVPERSCOM (PERS-912) for USNR-Retired.

102. Status. Each member of the Navy Reserve is in an active, inactive, or retired status as defined below.

1. Active Status. Reserve members assigned to the USNR-R and USNR-S1 are in an active status. Officers in an active status are also listed on the Reserve Active Status List (RASL).Active status members are eligible to

a. train with or without pay, based on the members' category;

b. serve on Active Duty (AD), Active Duty for Training (ADT), Inactive Duty, or perform Inactive Duty Training (IDT);

c. earn retirement points;

d. be considered for advancement or promotion, if eligible (see figure 1-2).

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Limitations on a member's eligibility to remain in an active status are identified in sections 104 through 107 of this chapter.

2. Inactive Status. Reserve members assigned to the USNR-S2 are in an inactive status and are on the Reserve Inactive Status List (ISL). They are assigned for reasons outlined in section 103.3. They are not eligible to

a. receive pay for training;

b. earn retirement points; or

c. be considered for advancement or promotion or be advanced or promoted.

3. Retired Status. Members in the Retired Reserve are in a retired status. Unless recalled to Active Duty, they may not receive retirement point credit. They may not be advanced or promoted. See section 103 of this chapter; chapter 5, section 507; and chapter 10, section 1008 for further information.

103. Reserve Categories. Information pertaining to each of the categories follows:

1. USNR-R

a. Members of the USNR-R are in an active status.

b. The USNR-R is composed of the Selected Reserve (SELRES) and the Individual Ready Reserve (IRR). Members who drill for pay are in the SELRES. Members not assigned to a pay billet are in the IRR. Members in the IRR either participate in a Voluntary Training Unit (VTU) or are assigned to the Active Status Pool (ASP).

c. All individuals obligated to serve in the Navy Reserve shall be assigned to the USNR-R upon original appointment or enlistment and will normally remain in the USNR-R for the remainder of their military service obligation (MSO). Upon completion of MSO, enlisted members may voluntarily elect to remain in the USNR-R by signing a statement of enlistment, reenlistment, or extension document per chapter 4, section 406.Officers remain Ready Reservists until transferred or discharged

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per SECNAVINST 1920.6C. See section 1012 of this instruction for further guidance.

d. Limitations on eligibility for members to remain in the USNR-R are identified throughout this chapter.

e. Members of the Ready Reserve are eligible for involuntary recall to Active Duty in time of national emergency or when authorized by law.

2. USNR-S1. Navy Reservists are transferred to the USNR-S1 by NAVPERSCOM (PERS-911/913). They are in an active status and are eligible to participate in a Navy Reserve program without pay for retirement point credit only. They may not receive pay, allowances, or travel allowances for any drill participation, ADSW, or ADT. All officers continue to be eligible for promotion consideration. Enlisted members in this category are not eligible for advancement unless they are drilling in a VTU and are not subject to High Year Tenure (HYT). Members are subject to involuntary recall to Active Duty only in time of war or national emergency per 10 U.S.C., 12301 (see figure 22-1).Reservists eligible for USNR-S1 are transferred to that category by NAVPERSCOM (PERS-911/913) for any of the following reasons:

a. Reservists who have temporary mobilization restrictions as identified through the mobilization screening process (chapter 21) or for other reasons approved by NAVPERSCOM (PERS-911/913) and intend to return to the USNR-R.

b. Reservists who are declared to be key employees in either the Federal or non-Federal workforce per applicable Department of Defense (DOD) instructions or DOD policy guidance.

c. Reservists, other than those with designator 1945, preparing for religious ministry by attending recognized theological or divinity schools (or equivalent) or those preparing to meet religious faith group requirements.

d. Reservists, other than designated medical department officers (19X5 designator), who enroll in an accredited medical, osteopathic, or dental program (MILPERSMAN 1001-070).

e. Reservists whose retention in an active status for reasons other than those specified above is considered by the

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Secretary of the Navy (SECNAV) to be in the best interest of the Navy.

3. USNR-S2

a. Members transferred to the USNR-S2 by NAVPERSCOM (PERS-911/913) are in an inactive status. They may not participate for retirement points or pay and may not be assigned to any Navy Reserve organization other than the Inactive Status Pool. They may not be considered for advancement or promotion.If they have been selected for advancement or promotion but not advanced or appointed to the higher rank or rating at the time of their transfer to the USNR-S2, that promotion or advancement will not take effect. They are subject to recall as authorized by law. Enlisted members (USNR-S2) may be returned to USNR-R status if qualified and requested, or retired if eligible, or discharged at end of the contract. Officers not eligible for transfer to the Retired Reserve may normally remain in the USNR-S2 for 1 year. After that time, officers will be screened and considered for discharge unless they

(1) execute a Ready Reserve Transfer Request Service Agreement (figure 1-3), if eligible;

(2) request transfer to the IRR, if eligible;

(3) are approved to remain on the ISL for an additional period of time; or

(4) are members receiving annual Voluntary Separation Incentive (VSI) payments.

b. Reservists who have completed their MSO may be transferred to USNR-S2 by NAVPERSCOM (PERS-911/913) for any of the following reasons:

(1) Failure to become active in the Navy Reserve program after receiving notice of MSO completion (officers only).

(2) Failure to satisfy minimum participation requirements per section 104.

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(3) Submission of a personal request that is approved by NAVPERSCOM (PERS-911/913).

(4) Selective early removal from the RASL under10 U.S.C., 14704.

(5) Members eligible for retired pay under 10 U.S.C., chapter 1223, with a disability rating of less than 30 percent and assigned to the USNR-S2 instead of being separated for that disability.

(6) Interim status while completing separation processing per SECNAVINST 1920.6C.

(7) When otherwise authorized or directed by law, regulation, policy, or when judged to be in the best interests of the Navy.

4. USNR-Retired. Reservists in the USNR-R, USNR-S1, and USNR-S2 are transferred to the Retired Reserve upon request or as directed per OPNAVINST 1820.1. In order for them to become a member of the USNR-Retired, Reservists must

a. meet eligibility requirements per chapter 20, section 2008;

b. submit a request to transfer to the USNR-Retired to NAVPERSCOM (PERS-912) or be directed for transfer to the USNR-Retired by NAVPERSCOM (PERS-911/913), and

c. be transferred to the USNR-Retired by NAVPERSCOM (PERS-912).

Members of the USNR-Retired are subject to recall to Active Duty in time of war, or national emergency declared by Congress, or when otherwise authorized by law. Retired Reservists may not receive retirement point credit for the performance of any duty (except while authorized to serve on Active Duty) after the effective date of their transfer to retired status. Voluntary participation in the Navy Reserve is authorized on a permissive basis (see chapter 5, section 507 for enlisted; chapter 10, section 1008 for officers).

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5. Former Members. Members of the Navy Reserve who become eligible for non-regular retired pay at or after age 60 by meeting the service requirements per 10 U.S.C., 12731 and who are subsequently discharged are referred to as "Former Members."Having been discharged, these individuals are no longer members of the Navy Reserve and are, therefore, not found in one of the status categories discussed in sections 101 and 102; however, Former Members are still entitled to receive retired pay at age 60 and benefits provided for under 10 U.S.C., chapter 54.However, computation of retired pay at age 60 will necessarily be adjusted to account for their earlier separation from Military Service. (See chapter 20, section 2020 for specific entitlements.)

104. Minimum Participation Requirements to Remain in an Active Status in the Navy Reserve. The USNR-R and USNR-S1 are continually screened by NAVPERSCOM (PERS-911/913) to ensure that assigned members are participating at a level consistent with their active status. NAVPERSCOM (PERS-911/913) may transfer members who have completed their initial MSO and who are not earning sufficient retirement point credit to the USNR-S2.Officers so transferred may request reinstatement to the USNR-R by meeting the requirements specified in this instruction and completing a NAVPERS 1200/1, Ready Reserve Transfer Request Service Agreement (figure 1-3). Enlisted members may agree to remain in the USNR-R by signing the statement on the enlistment/ reenlistment contract or on the extension documents. The member must take appropriate steps to meet minimum participation requirements or may again be screened from an active status.Successive requests for reinstatement will generally be disapproved. Minimum participation requirements are as follows:

1. Officers with fewer than 20 years of qualifying service, computed as of the date of the screening, must earn at least 27 points, including membership points, each anniversary year to remain in an active status. (See chapters 20 and 21.) There are no minimum participation requirements for enlisted members with fewer than 20 years of qualifying service to remain in an active status. Failure to earn 50 points in an anniversary year will result in a non-qualifying year for retirement.

2. Officers and enlisted members with 20 years or more of qualifying service, computed as of the date of the screening, must earn at least 50 points, including membership points, each

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anniversary year per DOD Instruction 1200.15. Note that the standards required to remain in an active status are different from the minimum participation standards for drilling members (see chapter 11).

105. Officer Promotion and Attrition while in an Active Status

1. Promotion of Navy Reserve Officers. Promotions to chief warrant officer (CWO3, CWO4, or CWO5) and to all ranks above lieutenant result from recommendations made by selection boards.Prior to being considered for promotion by a selection board, officers must meet the following requirements:

a. Possess a date of rank and register number within or above the zone of consideration for their designator and rank.

b. Serve continuously on the RASL or ADL during the 1-year period ending on the date of the convening of the promotion board per 10 U.S.C., 14301. Accordingly, officers returning to an active status from a period of inactive or broken service (USNR-S2, USNR-Retired, or discharge) are eligible for consideration for promotion only after continuously serving in an active status for 1 full year.

2. Years of Commissioned Service. As defined in 10 U.S.C., 14706, a Navy Reserve officer's years of commissioned service include all service (other than constructive service and initial commissioned student service as a 19XX designated officer) as a commissioned officer of any uniformed service (other than service as a warrant officer). By law, years of commissioned service serve as an indicator for identifying officers in the rank of lieutenant commander or above who become subject to attrition under 10 U.S.C., 14506 or 14507.

3. Attrition from an Active Status Due to Failure of Selection/Years of Service. Criteria for attrition from an active status (USNR-R or USNR-S1) as specified in 10 U.S.C., 14503, 14504, 14505, 14506, 14507, and SECNAVINST 1920.6C are summarized in this section. The general policy is for NAVPERSCOM (PERS-911) to notify active status Navy Reserve officers who meet the following attrition criteria that they must retire, if eligible; be retained or continued, if eligible and elected by the member; or be discharged:

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a. Lieutenants (junior grade) who twice fail to select to the next higher rank will be retired, if eligible, or be discharged no later than the first day of the 7th month after the month which the report of the board which considered the officer for the second time is approved.

b. Lieutenants who twice fail to select to the next higher rank before a Navy Reserve selection board will be retired, if eligible, or be discharged at the later of

(1) completion of their MSO; or

(2) the 1st day of the 7th month after the month on which the report of the board which considered the officer for the second time is approved.

c. Lieutenant commanders who twice fail to select to the next higher rank before a Navy Reserve selection board will be retired, if eligible, or be discharged at the later of

(1) the 1st day of the month after the month on which the officer completes 20 years of commissioned service; or

(2) the 1st day of the 7th month after the month on which the report of the board which considered the officer for the second time is approved.

d. Commanders and captains not on a promotion list for the next higher rank will be subject to attrition on the 1st day of the month after the month in which they have completed 28 or 30 years, respectively, of commissioned service.

e. Exceptions

(1) Officers continued or retained as approved by SECNAV's annual Navy Reserve Retention and Continuation Plan (NRRCP).

(2) Officers, in the ranks of captain and below meeting the provisions addressed above who have between 18 and 20 years of qualifying service for retirement purposes at the time of required attrition, are offered a one-time exemption (for a specified time per 10 U.S.C., 1264G), allowing them the opportunity to attain 20 years of qualifying service.

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(3) Women officers and Navy Nurse Corps officers who were serving in the Navy Reserve on Active Duty or on the RASL on 30 September 1996 are subject to attrition from an active status under conditions of law in effect before 1 October 1996.Accordingly, they may be involuntarily removed from the RASL for reasons of failure for selection or years of service only by a special board convened by SECNAV.

(4) Per 10 U.S.C., 14703, officers in the ranks of captain and commander appointed in the Navy Medical Corps, Dental Corps, Nurse Corps, Chaplain Corps, or appointed in the Medical Service Corps and designated to perform as a veterinarian, optometrist, podiatrist, health officer, or biomedical sciences officer may be retained in an active status as specified in SECNAV NRRCP.

f. Permanent warrant officers who have

(1) twice failed for selection of promotion to the next higher permanent warrant officer rank are subject to the attrition provisions of SECNAVINST 1920.6C. Officers with 20 years or more of qualifying service will be notified by NAVPERSCOM (PERS-911) and retired. Officers with at least 18 years but fewer than 20 years of qualifying service may be extended for a limited period of additional time, allowing them the opportunity to attain 20 years of qualifying service.Officers with fewer than 18 years of qualifying service may be afforded an opportunity to reenlist in their former enlisted status or be discharged from the Navy Reserve.

(2) attained 30 or more years of qualifying service are subject to attrition from an active status in the Navy Reserve per SECNAVINST 1920.6C. Warrant officers approaching 30 years of qualifying service will be advised by letter from NAVPERSCOM (PERS-911) that they will be removed from an active status list unless selectively retained. If not offered retention, members will be retired.

4. Age Restrictions. As per 10 U.S.C., chapter 1407, officers who reach the age limits set out below are not eligible for retention in the SELRES, IRR, or Standby Reserve. When officers approach the age limits listed below, they will be notified by NAVPERSCOM (PERS-911) and advised of their options.Possible options include retirement, if eligible and requested;

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Honorable discharge, if appropriate; or retention, if authorized and requested (Note 1). The following maximum age limits apply as provided in 10 U.S.C., 14509-14511 as modified by National Defense Authorization Act (NDAA) 2007:

O7 and below - - - - - - - - 62 years O8 - - - - - - - - - - - - - -64 years

Note 1: Periodically, SECNAV will authorize the retention of certain categories of officers via the SECNAV NRRCP as authorized in 10 U.S.C., 14703. NAVPERSCOM (PERS-911) will notify these officers of their eligibility for retention. The affected officers may then request to be considered for retention. If selected for retention, NAVPERSCOM (PERS-911) will inform them of the specific period of authorized retention.In all cases, however, the maximum period of retention will not exceed the date when the officer reaches 67 years of age.

5. Selective Early Removal from the RASL. Law restricts the number and composition of Navy Reserve officers authorized to serve in an active status. When a category of officers is projected to reach the maximum number allowed by law or approved strength plans, NAVPERSCOM (PERS-9) convenes a board to remove certain officers in that category from the RASL under 10 U.S.C., 14704. Members being considered for removal are normally notified in advance so that they may communicate with the board.Those non-continued will be notified of their separation date.

106. Bureau of Naval Personnel (BUPERS) Control Group Category.There are certain Inactive Duty personnel that NAVPERSCOM (PERS-9) tracks for various reasons. These personnel are placed in BUPERS Control Group Categories, and NAVPERSCOM (PERS-9) retains control over their possible assignment, retention, and mobilization. The BUPERS Control Group Categories are updated by NAVPERSCOM in the Inactive Manpower and Personnel Management Information System (IMAPMIS) Data File.

1. Identification. There are currently three BUPERS Control Group Categories used by NAVPERSCOM (PERS-9). Placement in Control Group Category 1 indicates the member may not be in compliance with the Navy's Physical Readiness Program. BUPERS Control Group Categories 8 and 9 are internal codes used by NAVPERSCOM (PERS-8/9) for various reasons.

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2. Navy Reserve Participation and Mobilization Assignment.Personnel in BUPERS Control Categories 8 and 9 or MobilizationAvailability Status (MAS) code "BCG" will not be permitted to affiliate with or separate from any Reserve unit (pay or non-pay); perform AT, ADT, ADSW; or be called to Active Duty without prior verbal approval of NAVPERSCOM (PERS-911) for officers and (PERS-913) for enlisted personnel. Personnel in BUPERS Control Category 1 will be monitored by the order-issuing authority to assure compliance with the Navy Physical Readiness Program.

3. Discharges and Retirements. Discharge and retirement orders for individuals in BUPERS Control Categories 8 and 9 or MAS code "BCG" will not be accomplished until approval has been received from NAVPERSCOM (PERS-911) for officers and NAVPERSCOM (PERS-913) for enlisted personnel.

107. Enlisted Participation in an Active Status: Age and Years of Service Restrictions

1. Age Restrictions. Normally, enlisted members of the Navy Reserve are not eligible for retention in an active status (i.e., USNR-R, USNR-S1) after attaining 60 years of age.

a. Notification. Supporting Navy Operational Support Center (NOSC) COs will ensure that affected enlisted members are notified at least 12 months prior to their 60th birthday and required counseling is conducted. Enter the following as a service record entry on an NAVPERS 1070/613, Administrative Remarks:

(Date) I will reach my 60th birthday on ________. In order for me to continue in a pay status from that date forward, I must request and receive an approved age 60 waiver from NAVPERSCOM (PERS-913) before my 60th birthday. If my request to remain in a pay status is not approved, I may be transferred into a non-pay status where I may continue to accrue qualifying service through non-pay drills or the completion of correspondence courses until I become retirement eligible or age 63, whichever occurs first.Additionally, if it is subsequently determined that I will not be able to attain 20 qualifying years of service prior to reaching age 63, I will be transferred to the USNR-S2 where I will not be allowed to reenlist or extend upon

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expiration of my current enlistment, and I will not be recommended for reenlistment.

b. Waiver Policy

(1) If otherwise qualified, enlisted members may request a waiver to be retained in an active status after attaining age 60 under the following circumstances:

(a) Members assigned to a NOSC who originally enlisted prior to 15 April 1987 and are unable to complete 20 years of qualifying service prior to attaining age 60 but who can complete 20 years of qualifying service prior to age 63 may apply for an age waiver no later than 9 months prior to their 60th birthday. Authority to grant such waivers has been delegated to NAVPERSCOM (PERS-913).

(b) IRR members attached to the ASP who are unable to complete 20 years of qualifying service prior to attaining age 60 but who can complete 20 years of qualifying service prior to age 63 may apply for an age waiver. Authority to grant this waiver is delegated to NAVPERSCOM (PERS-913).

(2) If the age waiver is approved, members will be authorized to continue in an active status in either a pay or non-pay capacity until eligible for retired pay but in no instance past their 63rd birthday. Determination as to pay or non-pay is made by NAVPERSCOM (PERS-913) and is based upon numerous factors, among which are manning levels, special skills/qualifications, mobilization potential, Reserve unit manning, length of waiver, and physical readiness.

(3) Supporting NOSCs will remove from a pay status those Reservists who have reached age 60 and are not in receipt of an age waiver.

(4) Members who cannot reach retirement eligibility by their 63rd birthday will not be retained in the active Reserve and will be transferred to the USNR-S2 by NAVPERSCOM (PERS-913).Such members will not be reenlisted, extended upon expiration of current enlistment, or recommended for reenlistment.

(5) Members who receive a waiver to participate beyond age 60 and subsequently become unable to achieve

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retirement eligibility will be processed for discharge under the appropriate MILPERSMAN 1910 articles.

c. Waiver Submission Procedures

(1) Enlisted members desiring an age 60 waiver to serve in an active status shall submit a written request to NAVPERSCOM (PERS-913) via their Navy Reserve Unit CO and the supporting NOSC (figure 1-4).

(2) At a minimum, the Reserve Unit CO's endorsement should include a statement concerning the impact that the loss of the member would have on the unit along with any other pertinent information supporting the member's request.

2. HYT. Enlisted personnel desiring to serve in the SELRES past HYT gates must request a waiver per MILPERSMAN 1160-130.Current HYT limiting gates are as follows:

E9 30 years E5 22 years E8 26 years E4 14 years E7 24 years E3 12 years E6 24 years

108. Sanctuary Provisions

1. As a general rule, if members become subject to any of the foregoing attrition actions at a time when they have accumulated between 18 and 20 years of qualifying service, NAVPERSCOM (PERS-911/PERS-913) will notify the members and offer an extension in an active status allowing them the opportunity to complete 20 years of qualifying service. For officer personnel, 10 U.S.C., 12646 applies, which excludes sanctuary in cases of separation due to age, physical disability, or cause.For enlisted personnel, 10 U.S.C., 1176 applies, which excludes sanctuary in cases of separation due to physical disability or cause.

2. Per 10 U.S.C., 12686, members who have accumulated 18 or more years of active service who are serving on Active Duty (other than for training) may not be involuntarily released from Active Duty until eligible for an Active Duty retirement unless release is approved by SECNAV. Therefore, members serving on ADSW or Active Duty orders who have accumulated at least 18

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years of active service (all ADT, AT, ADSW, or other active service counts) are included in the sanctuary. ADT and AT orders for members with more than 18 years of active service do not trigger the sanctuary provision.

Note: Further information on Navy Reserve Status and Categories and Frequently Asked Questions about this subject can be found at www.npc.navy.mil/CareerInfo/ReservePersonnelManagement.

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Figure 1-1

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NAVY RESERVE STATUS CHART

STATUS ACTIVE INACTIVE RETIRED CATEGORY READY RESERVE STANDBY RESERVE RETIRED

RESERVE SUB-CATEGORY SELECTED

RESERVE IRR USNR-S1 USNR-S2 USNR-RETIRED

Perform IDT with pay Y N N N N Perform IDT without pay Y(1) Y Y N N Perform AT/ADT/IADT With pay

Y Y(1) N N N

Perform AT/ADT/IADT without pay

N Y Y N N

Earn retirement points Y Y Y N N(2) Earn membership points Y Y Y N N Eligible for officer promotion

Y Y Y(3) N N

Eligible for enlisted advancement

Y Y(4) Y(4) N N

Be voluntarily recalled to Active Duty/ADSW

Y Y N N Y(5)

Participate with permissive orders (no pay or points)

N N N N Y

Recall per 10 U.S.C., 12302 (Presidential authority)

Y Y N N N

Recall per 10 U.S.C., 12304 (Presidential authority)

Y N N N N

Recall per 10 U.S.C., 12301(a) (Congressional authority)

Y Y Y Y Y(6)

Notes: 1. If authorized, ADT only. 2. Unless recalled to Active Duty in a retired status. If recalled, points are added to the members' totals. 3. Except for Flag rank. 4. If drilling in a non-pay unit and not subject to HYT. 5. Recall is in a retired status (no further promotion). 6. Recall as authorized by SECNAV.

Figure 1-2

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Figure 1-3

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FORMAT FOR REQUESTING AN ENLISTED AGE 60 WAIVER FOR OFFICIAL USE ONLY – PRIVACY SENSITIVE

(date)

From: Service Member - Rating/Name/USNR-R/SSN To: Commander, Navy Personnel Command (PERS-913) Via: (1) Commanding Officer, (member's Reserve unit) (2) Commanding Officer, (member's supporting NOSC)

Subj: REQUEST FOR AGE 60 WAIVER

Ref: (a) NAVPERS 1070/613, Administrative Remarks of (date) (b) BUPERSINST 1001.39F

1. In response to reference (a) and per reference (b), I request an age waiver.

2. Justification for age 60 waiver:

____________________ (Member's signature)

Figure 1-4

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CHAPTER 2

PHYSICAL QUALIFICATIONS

201. Policy. Navy Reservists are required to meet physical qualifications for retention in the Navy Reserve. These standards are set forth in the Manual of the Medical Department (MANMED). Reservists must also comply with physical readiness standards provided in OPNAVINST 6110.1H, which are separate and distinct from physical qualifications. All Drilling Reservists are responsible for notifying their CO of any physical/dental problem that may delay or preclude their performance of regular drill, required AT, or mobilization. Failure to notify the CO may result in administrative action. Additionally, if unit or activity COs receive information from the annual screening (see chapter 21) or, for any other reason, believe a Reservist is not physically qualified for Active Duty or retention, they shall ensure the member is examined by a medical officer (MO) as soon as possible. Non-drilling IRR members will notify NAVPERSCOM (PERS-93) of any significant changes in medical status.

202. Injury While in a Duty Status. Navy Reservists injured or incurring a disease while in a duty status may be eligible for disability benefits per SECNAVINST 1770.3D. Duty status includes but is not limited to AT, ADT, ADSW, IADT, Inactive Duty Travel Training (IDTT), Inactive Duty Training (IDT), Inactive Duty (ID), or Presidential Selected Reserve Call-Up (PSRC). Case management authority is NAVPERSCOM (PERS-95).

203. Injury While Not in a Duty Status. Navy Reservists not in a duty status who are injured or develop a potential physically disqualifying condition are categorized as Temporarily Not Physically Qualified (TNPQ) or Physically Disqualified.

1. TNPQ. TNPQ status results from an injury/condition which is expected to be corrected or healed within 6 months.Navy Reservists will normally remain assigned to the unit while TNPQ (fewer than 180 days). Members may also be reassigned to a local Voluntary Training Unit (VTU) or Transient Personnel Unit (TPU) at the discretion of the NOSC CO. The local NOSC CO shall determine if members are authorized drill participation while in a TNPQ status. If allowed to drill (TNPQ drill status), members' participation is limited to performing IDT drills and completing correspondence courses. Members may not perform any

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other type of training or Active Duty orders including AT, ADT, ADSW, IDTT, or recall/mobilization. Members must be counseled that if they are transferred to the VTU, their participation is limited to completing correspondence courses for retirement point credit or drilling non-pay if authorized. Members must also be made aware of collection changes to Servicemembers' Group Life Insurance (SGLI) as outlined in chapter 15. It is especially important for members who are nearing but have not yet completed 20 years of qualifying service to recognize the importance of continuing to accrue retirement point credit.

a. The supporting NOSC must

(1) prepare a NAVPERS 1070/613 to document the member has been advised of participation options. Have the member sign it and give a copy of NAVPERS 1070/613 to the member. (See figure 2-1.)

(2) prepare a NAVPERS 1070/613 to document the member has been advised of changes to SGLI. Have the member sign it and give a copy of NAVPERS 1070/613 to the member. (See figure 15-1.)

Note: TNPQ policy is ultimately the responsibility of Commander, Navy Reserve Forces Command (COMNAVRESFORCOM), and its current TNPQ policy should be referenced for further guidance.

2. Physical Disqualification. If a potentially disqualifying physical condition is discovered, the supporting NOSC CO will place the member in a Medical Retention Review (MRR) status. In this status, the MO or Medical Department Representative (MDR) will recommend that either the member be allowed or denied the opportunity to remain in a drill status.The supporting NOSC CO will make the final determination of whether the member may or may not continue to drill with the unit while in an MRR status and awaiting final determination of physical qualification.

a. The CO's options include retaining members in their assigned units with or without drill authorization or reassigning the member to the local VTU or TPU in an authorized absence status per current COMNAVRESFORCOM policy guidance. If authorized to remain in a drill pay status, the member will be

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limited to IDT only. No other type of training or Active Duty orders will be authorized. Members may complete correspondence courses regardless of assignment status and should be encouraged to do so, if necessary, in order to continue earning years of qualifying service towards retirement. The MO, unit CO, and NOSC CO shall make appropriate recommendations to Bureau of Medicine and Surgery (BUMED (M32)) regarding the ability of the member to continue to perform duties.

b. Members must be counseled if they are transferred to the VTU, their participation is limited to completing correspondence courses for retirement point credit or drilling non-pay if authorized. Members must also be made aware of collection changes to SGLI as outlined in chapter 15. It is especially important for members who are nearing, but have not yet completed, 20 years of qualifying service to recognize the importance of continuing to accrue retirement point credit.

c. The supporting NOSC must do the following:

(1) Prepare a NAVPERS 1070/613 to document the member has been advised of participation options. Have the member sign it and give a copy of NAVPERS 1070/613 to the member. (See figure 2-1).

(2) Prepare a NAVPERS 1070/613 to document the member has been advised of changes to SGLI. Have the member sign it and give a copy of NAVPERS 1070/613 to the member (see figure 15-1).

(3) Submit a package of physical qualification to NAVPERSCOM (PERS-95) via BUMED (M32) for retention in the Navy Reserve to include current physical examinations, all medical surgical treatment records with an update within the last 6 months, and non-medical assessments.

d. BUMED (M32) will review available information and recommend disposition of the member to NAVPERSCOM (PERS-95).BUMED will recommend either physical qualification or Physical Risk Classification (A, B, 4, or 5), as appropriate.

e. NAVPERSCOM (PERS-95) will assign, per MILPERSMAN 6110-020, a Physical Risk Classification (A, B, 4, or 5).NAVPERSCOM (PERS-95) will notify members and the supporting NOSC

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of the assigned Physical Risk Classification to include limitations on participation, options available, and actions for the members to take to resolve their status.

f. If a member is determined to be physically disqualified (risk class 5), options are

(1) accept the findings and retire, if eligible, or be discharged.

(2) request a Physical Evaluation Board (PEB).

(a) The PEB request will be returned to NAVPERSCOM (PERS-95) with the information as outlined in the Physical Risk Classification letter.

(b) NAVPERSCOM (PERS-95) will then forward request to the PEB for further disposition.

(c) If the PEB determines the member is fit for retention, NAVPERSCOM (PERS-95) may assign another appropriate Physical Risk Classification and notify the member and command of that action.

Note: Members who fail to respond to the notification to elect one of the options will be retired or discharged as further directed by NAVPERSCOM (PERS-95).

g. SELRES members who accept physical risk classification 5 or are found not fit for retention by a PEB and who have at least 15 years of qualifying service may be eligible for early retirement (see chapter 20 for details).

3. Enlisted Contract Management During Medical Review.Enlisted members with fewer than 6 months remaining on their enlistment shall sign the following NAVPERS 1070/613 entry:

Date

"I do/do not consent to be retained in the Navy Reserve beyond the normal date of expiration of enlistment pending resolution of my fitness for retention."

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If these members consent to being held beyond the normal expiration of enlistment, the following NAVPERS 1070/613 entry shall be entered at their Expiration of Obligated Service (EOS) date:

Date

"Held beyond normal date of expiration of enlistment pending resolution of fitness for retention. AUTH: MILPERSMAN 1160-050 and BUPERSINST 1001.39F."

Members who do not consent to being retained beyond their normal EOS pending resolution of fitness for retention shall be discharged at EOS or retired, if eligible, as directed by NAVPERSCOM (PERS-95). The supporting NOSC may forward the NAVPERS 1070/613 entries by certified mail to members who are in an MRR status.

204. Temporary/Permanent Disability Retired List (TDRL/PDRL).SELRES members transferred to the TDRL/PDRL require special administrative processing. When the separating activity receives orders from NAVPERSCOM (PERS-82) transferring a member to the TDRL/PDRL, the separating activity shall take the following actions:

1. Have the member complete DD 2656, Data for Payment of Retired Personnel.

2. Provide Defense Finance and Accounting Service (DFAS) with a copy of the member's Annual Retirement Point Record, completed DD 2656, and the TDRL/PDRL orders to assist in establishing the member's pay account.

3. Change the member's status in the Defense Enrollment Eligibility Reporting System (DEERS) to the TDRL/PDRL to ensure eligibility for medical care.

4. Forward the record with TDRL/PDRL orders to NAVPERSCOM (PERS-912).

205. Dental. Dental class III personnel will be placed in a Temporarily Not Dentally Qualified (TNDQ) status for the management and tracking of dental treatment. TNDQ policy is

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ultimately governed as directed by COMNAVRESFORCOM (N01M) (see COMNAVRESFORINST 6600.5).

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NAVPERS 1070/613 ENTRY REQUIRED DUE TO CHANGES IN CIRCUMSTANCES THAT AFFECT RESERVE PARTICIPATION

Reservists who have changes in circumstances (e.g., administrative or medical) that may affect their Reserve participation will acknowledge their understanding of how to continue to accrue retirement points. These Reservists will initial the following entries:

Date 1. I have been assigned to (applicable unit) as a result of pending administrative or medical action that may result in my discharge from Navy Service.(Initial)

2. I have been counseled that I must attain 50 retirement points per anniversary year to ensure a qualifying year for retirement credit and I must maintain minimum participation in the Navy Reserve per BUPERSINST 1001.39F. I have been provided information on how to get and complete correspondence courses and how points are credited to my Navy Enlisted/Officer Participation System (NEOPS) record. I am also aware of my anniversary date of (anniversary date).(Initial)

3. I understand I must keep my supporting NOSC informed of any changes to my physical health that may affect Reserve participation. Further, I must provide the supporting NOSC with health or dental records upon request. (Initial)

4. I acknowledge that I have been provided a copy of this NAVPERS 1070/613, and I am aware of its contents. (Initial)

_____________________________ (Signature of Member) Witnessed: _____________________ (Signature)

Figure 2-1

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CHAPTER 3

INDIVIDUAL READY RESERVE

301. Composition. The Navy IRR is a force that consists of personnel who must fulfill their MSO under 10 U.S.C., 651, members fulfilling a service obligation incurred via contract, and those who have fulfilled their MSO but voluntarily remain in the IRR. The IRR is composed of the Active Status Pool (ASP) and the Volunteer Training Unit (VTU) (see figure 1-1).Reservists in this category are on the RASL and are subject to involuntary recall to Active Duty per 10 U.S.C., 12301(a) and 12302.

1. Active Status Pool (ASP). The ASP is a manpower pool consisting of individuals who have had training and have previously served in the active force or in the SELRES and are serving in a non-pay, non-drill status. Additionally, the ASP includes personnel participating in officer training programs, the Armed Forces Health Professions Scholarship and Financial Assistance Program (AFHPS/FAP), and the Merchant Marine Individual Ready Reserve Group (MMIRRG). NAVPERSCOM (PERS-93) is responsible for ASP management and screening.

a. Of note, the MMIRRG is composed of a corps of actively sailing officers who are trained to operate merchant ships as Navy Auxiliaries and of a shore-side cadre assigned to Navy activities that support strategic sealift readiness. It augments the basic sealift capability necessary to meet defense requirements.

b. COMNAVRESFORCOM (N14) is responsible for the management, training, and general good order and discipline of the MMIRRG under the guidance of OPNAVINST 1534.1B, COMNAVRESFORCOMINST 1534.1, and this instruction.

2. Volunteer Training Unit (VTU). The VTU consists of personnel, organized into units, who are eligible and willing to return to a pay status or personnel not eligible for further pay assignments but who voluntarily drill for retirement points.NOSCs under the cognizance of COMNAVRESFORCOM are responsible for the continual screening and management of their attached VTUs.

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302. Applicability and Scope. This chapter applies to all members of the IRR except where specifically stated otherwise.

303. Responsibilities. NAVPERSCOM (PERS-9) is tasked with the overall administration of the IRR. However, each IRR category or program is unique in its composition, purpose, and requirements which necessitate assignment of independent program managers with varying degrees of responsibility as outlined in this chapter.

304. Military Service Obligation (MSO)

1. Every person, enlisted and officer, upon initial entry into a military service, shall serve a minimum of 8 years per DOD Instruction 1304.25. Any portion of the MSO that is not served on Active Duty shall be performed in a Reserve component (i.e., IRR or SELRES) per OPNAVINST 1000.26A.

2. Officers in the IRR who have executed their oath of office have acquired a legal status that continues until discharged through a specific, legally authorized process regardless of MSO (see chapter 10, section 1012).

305. Transfers to/from the IRR

1. COMNAVRESFORINST 1001.5E provides guidance on SELRES transfers into the IRR.

2. All servicemembers separating from Active Duty or SELRES and subsequently transferred to the ASP shall be counseled on their continued military status and their obligations while in the ASP prior to their release. Counseling shall be documented in the members' permanent military service records as a NAVPERS 1070/613 entry (see figure 3-1). Additionally, those active component personnel transferring to the IRR shall pre-register via Navy Knowledge Online (NKO) IRR Community of Practice prior to release from Active Duty.

3. ASP members O4 and below, with the exception of officers who wish to rejoin via the Navy Reserve Command and Senior Officer Non-Command Billet Screening and Assignment Board (APPLY) process, who desire to transfer to a pay, drilling status must contact their local recruiter to affiliate with a SELRES unit. O5s and above must use the APPLY process. See current COMNAVRESFORCOM policy guidance for further information.

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4. IRR members may be authorized release from the Navy Reserve for recall or enlistment in another component or military service as outlined in chapter 7 for enlisted personnel and chapter 10 for officers.

306. IRR Member Obligations. IRR members have certain statutory obligations required by 10 U.S.C and DOD regulations as follows:

1. Keep pertinent program managers informed (via NKO, NRQQ, annual compliance report (MMIRRG), or by calling 1-877-807-8199) of

a. current mailing address, phone number, and e-mail address.

b. changes in marital or dependency status.

c. current civilian employer information required on an annual basis even if no change or unemployed.

d. changes in education, licenses, or skills.

e. changes in physical or medical condition which could affect readiness for recall to Active Duty.

f. any other changes in status that could affect readiness for recall to Active Duty.

2. Respond to all official correspondence.

3. Participate in the Annual Screening Program outlined in chapter 21, as directed.

4. Maintain Navy physical fitness and medical readiness standards and obtain physicals when required.

5. Maintain military uniforms in serviceable condition.

6. Satisfy minimum participation requirements as outlined in section 104.

307. Annual Screening Program. Every member of the IRR shall be screened at least annually to meet the provisions of

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10 U.S.C., 1019 and DOD Directive 1200.7. A Reservist's failure to perform screening or muster as ordered will be used as a basis for determining participation status in the Ready Reserve and may result in unfavorable administrative action (see chapter 21 for further guidance).

308. Reenlistment/Extension. IRR enlisted members in paygrades E3 and above may apply for reenlistment or extension at any time during the last 12 months prior to their Expiration of Obligated Service (EOS) date, provided all eligibility requirements are met (e.g., participation, Enlisted Career Management Objective (ECMO). See chapter 4 for further guidance.

309. Reenlistment Incentive Program. The IRR Reenlistment Incentive Program provides incentive bonuses to enlisted personnel in ratings where critical shortages exist and is governed by 37 U.S.C., 308(h), OPNAVINST 5300.10, and MILPERSMAN 1160-030.

1. Responsibilities. NAVPERSCOM (PERS-93) is responsible for the administration of the IRR Reenlistment Incentive Program to include

a. approving and processing of reenlistment contracts and required incentive program documentation.

b. monitoring and enforcing participation requirements for enrolled personnel.

c. terminating entitlements for unsatisfactory participants.

d. coordinating with Defense Finance and Accounting Service (DFAS) as required for initial and incremental bonus payments.

2. Eligibility. A bonus may be awarded to current or prior service members who are eligible for reenlistment and elect to reenlist in the IRR for a period of 3 or 6 years, and who

a. are, during the period of reenlistment, in paygrades E3 through E9 (E3 must be a designated striker).

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b. are reenlisting in a critical rating/Navy Enlisted Classification Code (NEC) as designated by COMNAVRESFORCOM and released annually via NAVADMIN.

c. have no more than 14 years total military service at the time of normal expiration of obligated service.

d. agree to participate in an annual 1-day muster and/or ADT.

3. Incentive Bonus. Per DOD Financial Management Regulation (DODFMR), reenlistment bonus pay may not exceed $3,000 for an individual reenlisting for a period of 6 years and $1,500 for an individual reenlisting for a period of 3 years payable as follows:

a. 6-year reenlistments - $500 payable at time of reenlistment with the remainder paid in equal annual increments.

b. 3-year reenlistments – 3 equal annual increments.

c. An additional amount of up to $1,500 may be paid for a subsequent reenlistment provided the Reservist continues to meet the eligibility criteria.

4. Termination of Entitlement. Reservists who do not satisfactorily complete the requirements of the IRR Incentive Program or are separated from the Ready Reserve, for any reason, are subject to recoupment of bonus payments for the number of months not served.

310. Promotion and Advancement

1. Enlisted. Enlisted personnel in the ASP are not eligible to take an advancement exam or advance to the next higher paygrade unless mobilized or otherwise recalled to Active Duty (see section 607.4). Enlisted personnel in the VTU are eligible to take an advancement exam and advance to the next higher paygrade provided they are satisfactory participants and have not reached HYT.

2. Officers. Eligible officers are automatically considered for promotion while in an IRR status.

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311. Mobilization. All ASP members are subject to voluntary or involuntary recall to Active Duty per 10 U.S.C., 12301(a) and 12302. NAVPERSCOM (PERS-93) is responsible for identifying and sourcing qualified IRR personnel to meet mobilization requirements. IRR requests for involuntary mobilization delay, deferment, and exemption shall be coordinated through the pertinent program manager for submittal to assigned Special Case Board (see chapter 22 for further guidance).

312. Active Duty for Training (ADT). ADT may be authorized for IRR members to allow full time attendance at organized and planned specialized skill, professional development, refresher, and proficiency training. ADT is intended to enhance or refresh existing military skills that may be required in support of future military operations or mobilization. A member of the IRR may generally perform up to 29 days of ADT with or without pay per year, or as otherwise approved.

1. Responsibilities. ADT requests are processed and approved by the pertinent program manager. It is incumbent upon the IRR member to find a command that is willing to sponsor and/or finance the member's ADT.

2. Eligibility. IRR members must meet the following minimum requirements:

a. Must be a satisfactory performer in the Ready Reserve.

b. Possess the security clearance required for the proposed duty assignment.

c. Negative HIV test results within 12 months preceding the start of ADT.

d. A Navy physical examination, DD 2808, Report of Medical Examination, within the last 5 years.

e. DD 2813, Dental Screening, within 12 months preceding the start of ADT.

f. ADT requests will not normally be approved for

(1) enlisted personnel E3 and below.

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(2) officers within 6 months of being subject to the attrition provisions of 10 U.S.C.

(3) reservists who are within 6 months of EOS or within 6 months of maximum age limitations set forth in sections 105 and 107.

3. Application Procedures. ADT requests may be initiated by an IRR member and should represent a bona fide training or operational support opportunity. ASP ADT requests shall specifically include a mission support letter (see figure 3-2) from the gaining command requesting ADT support and providing justification for ADT and any special reporting information or requirements.

4. Application Processing. The pertinent program manager will process request and generate ADT orders to obligate funds for transportation, pay, and expenses. Necessary U.S. Government Transportation Requests (GTRs) or other transportation arrangements will be made during this process. All required documents will be sent to the member within 10 days of the reporting date.

313. Active Duty for Special Work (ADSW). ADSW may be authorized for IRR members for projects or operations supporting active or Reserve programs when such duties are essential to the Navy. NAVPERSCOM (PERS-4G2) administers the ADSW program under the guidance of OPNAVINST 1001.20B.

314. Funeral Honors Duty (FHD). FHD is authorized for IRR members. The FHD program is managed by the Regional Casualty Assistance Calls and Funeral Honors Support (CAC/FHS) Coordinator. IRR members may volunteer for assignment at a NOSC or Reserve facility near their residence. One retirement point is earned per day.

315. Correspondence Courses. IRR members may complete authorized correspondence courses to earn retirement points.See section 2006 for more information on credit for course work.Unclassified correspondence courses may be obtained through the following sources:

1. Navy Knowledge Online: https://wwwa.nko.navy.mil.

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2. Naval Education and Training Professional Development Center, Pensacola, FL: Toll-free 1-877-264-8583 or https://www.cnet.navy.mil/development.html.

3. Naval Dental School, Bethesda, MD: Contact Education Coordinator at 1-301-319-832 (DSN 285) or http://www.bethesda.med.navy.mil (Dental Corps only).

4. Naval School of Health Sciences, Portsmouth, VA:http://mmpte.med.navy.mil (Medical Corps only).

5. Naval War College, Newport, RI: http://www.nwc.navy.mil(officers only).

Note: Retirement credit for courses taken from sources listed above in paragraphs 1, 3, 4, and 5 are not automatically credited. Completion certificates must be mailed to NAVPERSCOM (PERS-912) marked with the member's social security number to receive credit:

Commander, Navy Personnel Command(PERS-912)5720 Integrity Drive Millington, TN 38055

316. Security Clearances. NAVPERSCOM (PERS-334), Security Manager will process security clearance requests for the ASP unless otherwise provided for by Memorandum of Understanding or Agreement. Services shall only be rendered to those members identified for mobilization or recall to Active Duty (e.g., ADT, ADSW). Security clearances for VTU Reservists shall be processed by the supporting NOSCs.

317. Benefits. As members of the Ready Reserve, IRR members are eligible for benefits and entitlements as outlined in chapters 15-20 to include Reserve retirement unless specifically stated otherwise.

Note: Further information on the IRR and Frequently Asked Questions about this subject can be found at www.npc.navy.mil/CareerInfo/ReservePersonnelManagement.

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Figure 3-1

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SAMPLE ADT MISSION SUPPORT LETTER (on command letterhead) FOR OFFICIAL USE ONLY – PRIVACY SENSITIVE

(Date)

From: Commanding Officer, (Sponsoring Command) To: Commander, Navy Personnel Command (PERS-93)

Subj: ADT REQUEST ICO (RANK/NAME/DESIG/SSN)

Ref: (a) BUPERSINST 1001.39F

1. Per reference (a), this command requests Active Duty for Training orders for (member rank/name, mailing address, phone number, and e-mail).

2. The following information is provided in support of this request:

a. Period of requested ADT: (actual start/end dates)

b. ADT location:

c. Sponsoring Command Name/UIC:

d. Security Clearance required: (if applicable)

e. Sponsoring Command POC: (include phone/fax/e-mail)

3. (Specific training IRR member will gain to improve skills and mobilization readiness. This statement is vital and must clearly define, in detail, the amount and type of training the member will receive and/or how the ADT will support military operations.)

4. Member's requested Mode of Travel: (e.g., POV, GTR, local commute. For pay ADT orders, tickets and car rental reservations must be made through Navy Reserve Force Travel.Vehicle rentals shall be justified in this paragraph.)

Figure 3-2

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FOR OFFICIAL USE ONLY – PRIVACY SENSITIVE

Subj: ADT REQUEST ICO (RANK/NAME/DESIG/SSN)

5. Funding source: (If sponsoring command is funding this ADT, provide correct appropriation data and a funding POC (include phone/fax/e-mail).)

Signature of CO or By direction

Figure 3-2 (Cont'd)

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CHAPTER 10

OFFICER ASSIGNMENT

1001. General. Officers shall be assigned to Navy Reserve units using the following guidelines.

1. Eligibility. The order-issuing authority must verify an officer's eligibility for assignment prior to issuing IDT orders per the following guidelines (see chapter 1, section 103):

a. Members must be in the Ready Reserve for assignment to a unit with pay.

b. Members must be in the USNR-R or USNR-S1 for assignment to a unit in a non-pay status.

c. Members in USNR-S2 status are not eligible for unit assignment. They must request and be transferred back to an active status by NAVPERSCOM (PERS-911) in order to participate.

d. USNR-RET members may participate on a voluntary basis only per section 1008.

e. Verification of a member's status should be obtained from NAVPERSCOM (PERS-911) prior to forwarding accession request.

f. Officers who received "Category B" Reserve Transition Benefits (see chapter 23) are not eligible for reaccession unless approved by CHNAVPERS.

2. Affiliation Procedures. Depending on the type of affiliation, to place an officer in a drilling (pay) status, the following must be submitted to NAVPERSCOM (PERS-911):

a. Interservice Transfers into the Navy Reserve

(1) A NAVPERS 1200/1, Ready Reserve Transfer Request Service Agreement; and

(2) copy of the most recent NAVPERS 1000/4, Officer Appointment Acceptance and Oath of Office.

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b. Direct Commission Officers, Limited Duty Officers, and Warrant Officers

(1) A NAVPERS 1200/1, Ready Reserve Transfer Request Service Agreement;

(2) copy of the most recent NAVPERS 1000/4, Officer Appointment and Oath of Office;

(3) enlisted History of Assignments (Page 5s) for current enlistment; and

(4) most current enlistment or immediate reenlistment DD 4.

c. Officers recently released/separated from Active Duty

(1) A NAVPERS 1200/1, Ready Reserve Transfer Request Service Agreement;

(2) copy of the most recent Officer Appointment Acceptance and Oath of Office, NAVPERS 1000/4, if required upon separation from Active Duty;

(3) copy of most recent DD 214 (long form); and

(4) copy of separation orders.

d. Officers currently in the ASP

(1) A NAVPERS 1200/1, Ready Reserve Transfer Request Service Agreement; and

(2) recruiters should call NAVPERSCOM (PERS-911) to see if anything else is required.

e. Officers currently in USNR-S2 status

(1) A NAVPERS 1200/1, Ready Reserve Transfer Request Service Agreement; and

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(2) a letter from the member requesting reinstatement in the Ready Reserve

3. Affiliation Approval. NAVPERSCOM (PERS-911) will establish the Pay Entry Base Date (PEBD), verify the officer's status, and approve the NAVPERS 1200/1 if the individual is qualified. Notification of disapproval for affiliation and the reason for disapproval will be sent to the officer with a copy to the officer recruiter. Members being reinstated from USNR-S2 status will not be issued orders for unit assignment until the officer and the officer recruiter receive a reinstatement letter from NAVPERSCOM (PERS-911).

4. Ready Reserve Obligation. Once the NAVPERS 1200/1 is approved, the member is under an indefinite Ready Reserve Service Agreement and will remain a Ready Reservist until separated or transferred to another category by request, regulation, or failure to meet minimum participation requirements. After notice of alert or mobilization, requests for transfer from the USNR-R will be subject to applicable DOD guidance.

5. BUPERS Control Group (BCG). Per chapter 1, Reservists may be placed in a BCG by NAVPERSCOM. Members placed in Control Groups 8 or 9, indicated by MAS code "BCG," shall not be removed from their current assignment or issued any AT, ADT, IDTT, ADSW, retirement, or discharge orders without approval from NAVPERSCOM (PERS-911).

1002. Assignment of Navy Reserve Officers. Initial assignment to the SELRES, VTU, the MMIRRG, and any follow-on assignments are under the authority of COMNAVRESFORCOM. NAVPERSCOM (PERS-9) is responsible for management of all other members of the IRR.

1. IDT Orders. COMNAVRESFORCOM may delegate IDT order-issuing authority to Echelon 4 or 5 level Reserve activities.IDT orders for qualified personnel performing hazardous or special duty will state that performance of such duty involving their particular specialty is authorized per the appropriate MILPERSMAN 7220 articles and DODFMR.

2. Billet Assignment. An officer's training, experience, NOBC, designator, and grade will be used as the basis for billet assignment. The overall guiding objective will be assignment of

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the junior best qualified. COMNAVRESFORCOM will issue policy for billet and command assignments for SELRES, members of the VTU, and the MMIRRG.

3. Security Clearance. An officer may be assigned to a billet requiring a higher-level security clearance than presently possessed under the following conditions:

a. The officer must complete and submit an appropriate request together with all required documentation for the higher-level security clearance.

b. The request must be reviewed and approved by the supporting NOSC CO who may grant an interim clearance per SECNAV M-5510.30. Should the officer's security clearance eligibility or request be denied for any reason, the officer's assignment to the billet will be cancelled immediately, and a debriefing will be conducted per SECNAV M-5510.30.

4. IADT. IADT is designed to prepare new military members with the basic military skills required to perform their military duties. All non-prior service personnel will be provided basic military training within 1 year of accession as follows:

a. For IADT requirements, see chapter 13 of this instruction.

b. Non-prior service personnel shall be assigned a "TBX" MAS code until they have completed both their IADT and basic training as outlined above.

1003. Navy Active Duty Delay for Specialists (NADDS) Physician Program. NADDS physicians are not authorized SELRES assignments.They remain in an active status and may be assigned to the IRR either as a drilling VTU or non-drilling member. They are encouraged to participate (non-pay) and to perform AT so they will have more substantial FITREPs in their records when they are being considered for promotion. Otherwise, "Not Observed" FITREPs submitted by BUMED and Navy Reserve Qualification Questionnaires for Inactive Duty Personnel (NRQQs) will be the primary sources of information for promotion consideration. See SECNAVINST 1520.11A for more information.

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1004. Health Care Students

1. Reserve Officers with 19XX designators who are students, interns, residents, or fellows in the health care profession are not allowed to be SELRES but rather are assigned to the IRR.

2. Reservists with designators other than 19XX who are medical, dental, or nursing students may remain in the Ready Reserve; however, per DOD Directive 1200.7, upon mobilization, they either may be deferred or shall be mobilized as a student, intern, resident, or fellow status until qualified in the applicable medical specialty, as prescribed by SECNAV. Order-issuing authorities should be cognizant of members' student status and be aware of their restricted mobilization. SELRES assignments should be limited to medical units where their skills can be used upon mobilization.

1005. Financial Assistance Program (FAP). Officers enrolled in the FAP program receive a monthly stipend and are not allowed to participate in the Reserve in any capacity except for 14 days of AT per year. See DOD Directive 6000.12 for further information on FAP program restrictions.

1006. Reservists in Religious Studies or Vocations. Reservists who are pursuing religious studies or working in religious vocations must notify NAVPERSCOM (PERS-91) of their educational and vocational intent. They will be assigned as follows:

1. Navy Reservists attending recognized theological or divinity schools, or their equivalent, in preparation for religious ministry are ineligible for assignment to USNR-R and will be transferred to USNR-S1 unless they are accepted into the Chaplain Candidate Program per OPNAVINST 1120.9. By statute, they may not be required to serve on Active Duty or participate in IDT.

2. Chaplain Candidate Program Officers (CCPO), designator 1945, are assigned to the IRR. They are encouraged to perform non-pay drills and may perform ADT with or without pay as authorized by the Chaplain Candidate Program Manager. They must apply for and accept, if offered, a superseding appointment in the Chaplain Corps within 1 year of meeting Navy and faith group eligibility requirements and comply with other provisions of OPNAVINST 1120.9.

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3. Navy Reservists who are civilian clergy must apply for appointment in the CHC (4105) or request a waiver from NAVPERSCOM (PERS-911) to remain in the Ready Reserve with another designator as described in MILPERSMAN 1001-070.

1007. Judge Advocate General (JAG) Corps Student Program.Reserve officers in JAG Corps Student program, designator 1955, will serve without pay or allowances while a student except during periods of Active Duty. They must accept a superseding appointment in the JAG Corps (2500 or 2505) when they meet the requirements identified in OPNAVINST 1120.11.

1008. Participation of USNR-Retired Personnel via Permissive Orders. USNR-Retired personnel may participate on a voluntary, non-pay basis with Navy Reserve units that do not regularly embark for underway or flight operations. Basic guidance pertaining to retiree participation follows:

1. Order-issuing authority will determine that the members' services will contribute to the mission of the unit and Navy.

2. Order-issuing authority will prepare permissive letter-type orders (figure 5-1). NAVRES 1321/1, Officer Application/ Orders for Inactive Duty Training will not be issued. Orders will not exceed 1 year and may be cancelled at any time. They may not be assigned to a billet.

3. Members' security clearances must be appropriate for the assignment.

4. IDTT and ADT orders are not authorized.

5. Retired members will not be reported via NSIPS or any personnel or administrative reports.

6. FITREPs will not be submitted.

7. Retirement points cannot be earned.

8. Retired members who want to participate as Health Care Providers must be credentialed.

1009. Key Employees. Members identified as key employees, as defined in chapter 21, will be transferred from the Ready

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Enclosure (1) 10-7

Reserve per DOD Directive 1200.7 and current DOD policy.NAVPERSCOM (PERS-911) will notify and transfer members to USNR-S1 status, as applicable, after the members' employer or agency reports that the members are key employees and the request has been approved. Such transfers will not be made subsequent to notice of alert or mobilization unless authorized by DOD. Once transferred, members will be allowed to return to the Ready Reserve when they are no longer considered to be key employees.

1010. Conflict of Interest. Individuals may not be assigned to a Reserve billet in which there could be a financial or civilian employment conflict of interest situation as defined by DOD 5500.7-R. For example, civilian employees of the government may not be assigned to a mobilization billet in the office where they are employed as a civilian. NOSCs should forward any potential conflict of interest situations that they cannot resolve per DOD 5500.7-R to NAVPERSCOM (PERS-911).

1011. Performance Standards

1. All officers ordered to Navy Reserve units must meet prescribed military, professional, training, and participation standards. Failure to adhere to performance standards will constitute grounds for the order-issuing authority to remove officers from pay status and transfer them to the IRR.Additionally, if warranted by severe circumstances, separation for cause proceedings may be required. In such cases, contact NAVPERSCOM (PERS-834) for further guidance.

2. Any time officers are being terminated from unit assignment due to performance, the reason for removing officers from their unit should be indicated on the detaching orders.COs may also document performance on the detaching FITREP per MILPERSMAN 1611-010.

1012. Officer Voluntary Resignations/Involuntary Discharges

1. Policy and procedural guidance for processing resignations and discharges for Navy Reserve officers on Inactive Duty are governed by SECNAVINST 1920.6C and are directed by NAVPERSCOM (PERS-911).

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Enclosure (1) 10-8

2. Officers will normally be retained in a commissioned status in order to fulfill the statutory service obligation.Per 10 U.S.C., 651 and DOD Instruction 1304.25, each person who becomes a member of the Armed Forces on or after 1 June 1984 shall serve for a minimum of 8 years.

3. Once officers have executed their oath of office, they have acquired a legal status that continues until they are discharged through a specific legally authorized process.Generally, officers serve at the pleasure of the President, and no terminal dates are established for their commissions.

4. Unqualified Voluntary Resignations

a. A resignation is a request to be divested of an appointment as a Reserve Officer. Upon approval and completion of all administrative procedures, the officer is honorably discharged. This represents a complete severance from military service.

b. All voluntary Navy Reserve officer resignation requests should be submitted through the appropriate chain of command to NAVPERSCOM (PERS-911) at least 90 days prior to the requested resignation date. Resignations are not effective until accepted by SECNAV, CHNAVPERS, or COMNAVPERSCOM (as appropriate).

c. An officer may request voluntary resignation for any valid reason specified in SECNAVINST 1920.6C via the format in figure 10-1.

d. Requests for resignation will normally be denied if

(1) the officer has not completed the statutory service obligation of 8 years;

(2) the officer has not completed all obligated service prescribed by the officer program though which accessed;

(3) the officer has not completed the service obligation for advanced education or technical training requiring additional obligated service, including postgraduate education, service school or college, law school, medical residency, flight training and equivalent programs;

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Enclosure (1) 10-9

(4) COMNAVPERSCOM has determined that a significant personnel shortage in the officer’s competitive category, designator, occupational field, or military occupational specialty constitutes a compelling military necessity requiring the officer’s retention;

(5) the officer has been placed in a BUPERS Control Group for special tracking (e.g., medical or legal reasons) and has not been approved for resignation by COMNAVPERSCOM;

(6) stop-loss has been declared during a PSRC or mobilization; or

(7) the officer has been issued, or is serving on, mobilization orders.

5. Involuntary Discharges. Involuntary discharges for Navy Reserve officers on Inactive Duty are governed by 10, U.S.C. and SECNAVINST 1920.6C and are directed by NAVPERSCOM (PERS-911). Involuntary discharge of officers occurs as a result of the following:

a. Officer is required by law to be discharged as a result of age, years of service, promotion failures, or physical disqualification.

b. Officer has been in USNR-S2 status for more than 1 year and has not taken action to resolve status, per SECNAVINST 1920.6C.

c. Officer is approved for discharge as a result of approved Mobilization Disposition Board action per SECNAVINST 1920.6C.

d. Officer is a “probationary officer” and is separated per SECNAVINST 1920.6C.

e. Officer fails to maintain professional qualifications per 10 U.S.C., section 1901 as amplified by SECNAVINST 1920.6C.

f. Officer is to be discharged for any reason directed by SECNAV per SECNAVINST 1920.6C.

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Enclosure (1) 10-10

6. Interservice Transfers. Officers in the Navy Reserve who desire appointment in another service must submit a DD 368, Request for Conditional Release to NAVPERSCOM (PERS-911C) via the recruiting authority of the service concerned for approval.Unit and NOSC COs do not have approval authority to release officers to another branch of service.

Note: Further information on Officer Assignments and Frequently Asked Questions about this subject can be found at www.npc.navy.mil/CareerInfo/ReservePersonnelManagement.

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Enclosure (1) 10-11

RESIGNATION FORMATFOR OFFICIAL USE ONLY – PRIVACY SENSITIVE

(Date)

From: Rank, Full Name, SSN/Designator To: Commander, Navy Personnel Command (PERS-911D) Via: (1) Commanding Officer, Navy Reserve Unit (Note) (2) Commanding Officer, Navy Operational Support Center

Subj: REQUEST FOR RESIGNATION OF COMMISSION

Ref: (a) BUPERSINST 1001.39F (b) SECNAVINST 1920.6C (c) MILPERSMAN 1920-200

1. Per references (a), (b), and (c), I voluntarily request resignation of my commission from the United States Navy Reserve with an effective date of __________.

2. The following information is provided:

a. Current mailing address.

b. Daytime telephone numbers.

c. E-mail address.

d. Reason for resignation.

3. To my knowledge, I am not financially indebted to the United States Government.

(Member's signature)

Note: Members not assigned to a drilling Reserve unit will not have "via" addresses. Resignation requests should be sent directly to NAVPERSCOM (PERS-911D).

Figure 10-1

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11-1 Enclosure (1)

CHAPTER 11

PARTICIPATION REQUIREMENTS

1101. General. This chapter identifies Navy Reserve Training and Retirement Categories (TRC) and sets forth requirements for members participating in the Navy Reserve.

1102. TRC. Participation requirements for Navy Reserve members are determined by the TRC to which they are assigned. A description of these categories (administered by DOD Instruction 1215.06) are summarized below:

RESERVECOMPONENTCATEGORY

TRAINING/RETIREMENTCATEGORY

IDTPERIODSREQUIREDPER FY

AT REQUIRED PER FY REMARKS

READY RESERVE USNR-R(SelectedReserve)

A 48 14 days (Note 1)

Personnel assigned to SELRES units.

USNR-R(SelectedReserve)

B 0-48 14 days (Note 1)

IndividualMobilizationAugmentees (IMAs).

USNR-R(SelectedReserve)

F 0 N/A Personnel performing any period of IADT.

USNR-R(SelectedReserve)

P 0 N/A Personnel awaiting 1st period of IADT.

USNR-R(SelectedReserve)

Q 48 N/A Personnel awaiting 2nd period of IADT.

USNR-R(SelectedReserve) X 48

14 days (Notes 1and 2)

Non-prior service personnel who have not completed 12 weeks of basic training or equivalent training.

USNR-R(SelectedReserve)

U 0 N/A Personnel awaiting IADT, not authorized IDT orders.

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Enclosure (1) 11-2

RESERVECOMPONENTCATEGORY

TRAINING/RETIREMENTCATEGORY

IDTPERIODSREQUIREDPER FY

AT REQUIRED PER FY REMARKS

USNR-R(ReadyReserve)

E N/A 1(Note 3)

Individual members of the Ready Reserve not in the SELRES.

USNR-R(ReadyReserve)

H N/A 1(Note 3)

Untrained members of the IRR.

USNR-R(ReadyReserve)

J O As req'dOfficer training programparticipants.

USNR-R(ReadyReserve)

K 0 45 days AD Armed Forces Health Scholarship Program participants.

STANDBY RESERVE USNR-S1(StandbyReserve)

C 0 0 Key employees only(Note 4).

USNR-S1(StandbyReserve)

D (Note 4) 0

Other active status members (e.g., temporary hardship/ dependency problems, etc.)

USNR-S2(StandbyReserve)

L 0 0

Transferred to inactive status in lieu of separation with disability pay (may not earn retirement points).

USNR-S2(StandbyReserve)

N 0 0 Other Inactive Status List Members.

RETIRED RESERVE

USNR-RET 1 0 0

Members transferred to the Retired Reserve who are receiving retired pay.

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Enclosure (1) 11-3

RESERVECOMPONENTCATEGORY

TRAINING/RETIREMENTCATEGORY

IDTPERIODSREQUIREDPER FY

AT REQUIRED PER FY REMARKS

USNR-RET 2 0 0

Members of the Retired Reserve who are eligible for but not yet drawing retired pay.

USNR-RET 3 0 0 Reservists who are retired for a physical disability.

USNR-RET 4 0 0

Reservists who have completed more than 20 years of Active Duty.

USNR-RET 5 0 0

Reservists drawing retired pay or other special pay for unique reasons authorized by SECNAV.

Note 1. When individual AT is performed at activities which operate on a normal weekday schedule, completion of 12 days (first working day of first week through last working day of the last week) is considered sufficient to satisfy the annual requirement.

Note 2. Non-prior service personnel who have not satisfied the training requirements prescribed by 10 U.S.C., 671 may be recalled or mobilized; however, they may not be deployed outside the United States (e.g., Direct Commission officers who have no prior service).

Note 3. Members of the IRR are not required to perform AT; however; generally they may be authorized to perform up to 29 days ADT each year. Per 10 U.S.C., 12319(a), they must participate in 1 day of MD annually for screening, if ordered.Retirement points are not authorized for the IRR screening.

Note 4. Members in USNR-S1 status can earn retirement points.Members in appropriate training and retirement categories who

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Enclosure (1) 11-4

are participating in the VTU program must maintain IDT participation requirements outlined in chapter 12.

1103. Criteria for Satisfactory Participation. COs of each NOSC are responsible for monitoring the participation of their members. Criteria for satisfactory participation in the drilling Navy Reserve follows:

1. Members will be designated as unsatisfactory participants when 9 or more IDT periods in a running 12-month period are declared unsatisfactory or are unexcused absences.

2. Members must perform a minimum of 12 to 14 days AT each fiscal year when AT is required (see chapter 13 and COMNAVRESFORCOM's annual Fiscal Year Policy Execution Guidance notice). Note: Members are responsible for ensuring that they accrue at least 50 points each anniversary year to obtain a qualifying year toward retirement. A member's anniversary year most likely does not coincide with fiscal or calendar years.

3. Members must report as directed for physical and dental examinations and provide medical information as requested to determine physical qualifications for retention in the Navy Reserve.

4. Members must keep their NOSC CO informed of

a. current address and work and home telephone numbers.

b. changes in physical status.

c. dependency changes.

d. current employment status.

e. other factors that could affect mobilization potential.

5. Members must respond to all official correspondence.

6. Members must comply with involuntary recall to Active Duty.

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Enclosure (1) 11-5

1104. Acknowledgement of Procedures. All drilling Navy Reservists will acknowledge their understanding of the Navy's policy concerning IDT period attendance, notification of absences, and procedures to be taken in the event of missed IDT periods by signing a NAVRES 1570/2. COMNAVRESFORCOM may modify satisfactory participation requirements for VTU members while ensuring that the member obtains a 50-point qualifying year for retirement purposes per chapter 20 of this instruction.

1105. Authorized Absences (AAs). AAs are assigned when there is not a requirement to make up missed IDT periods and meaningful training is not available. Each assigned AA reduces by one the number of regular IDT periods that may be performed per fiscal year. Assigned AAs, however, do not change the requirement that an anniversary year have 50 points to be a qualifying year toward retirement. Unless the result of administrative error, IDT periods adjudicated as AAs cannot be changed to rescheduled (RS) or unexcused (U) periods. If a member requires an extended period of authorized absences, usually greater than 6 months, the member should, if eligible, request transfer to the IRR. COMNAVRESFORINST 1001.5E contains additional guidance on the assignment of AAs.

1106. Declaring an IDT Period or AT Period Unsatisfactory or Unexcused

1. Declaring an IDT period unsatisfactory does not affect the individual's pay for the IDT period. A member may be awarded forfeiture of pay only as a result of UCMJ action per the Table of Maximum Punishment as prescribed by the Manual for Courts-Martial.

2. A determination as to whether an individual's performance on AT has been satisfactory will be made by the CO of the command to which ordered.

3. An IDT or AT period may be declared unsatisfactory under either of the following circumstances:

a. Member fails to meet the minimum standards required to maintain the proficiency of the unit and the skill of the individual.

b. Disciplinary action has been taken under the UCMJ.

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Enclosure (1) 11-6

4. If the member fails to perform a scheduled IDT period and has not notified the unit CO or NOSC in advance in order to reschedule or receive AAs, the IDT period is declared unexcused, and the member forfeits the right to earn IDT credit and pay for the IDT period in question.

5. Should an IDT period be declared unsatisfactory, record the unsatisfactory IDT period on the NAVRES 1570/2.

6. Should an IDT period be declared unexcused, record the unexcused IDT period on the NAVRES 1570/2 and in NSIPS.

7. Should an AT period be declared unsatisfactory, the member's NOSC will submit a NAVPERS 1070/613 entry documenting the unsatisfactory AT period.

1107. Actions to Be Taken for Unsatisfactory Participation.When members fail to meet the satisfactory participation requirements, they will no longer be eligible for receipt of an Incentive Bonus, the Montgomery GI Bill-Selected Reserve (MGIB-SR) entitlement, or recommendation for advancement or promotion.Additionally, one of the following administrative actions will be taken:

1. Enlisted personnel, upon the recommendation of the unit CO, will be

a. placed on probation for 6 months (figure 11-1).

b. processed for administrative separation per chapter 8 of this instruction.

2. Officers may have their drill assignment cancelled and be transferred to the IRR. After notifying NAVPERSCOM (PERS-911), the supporting NOSC or REDCOM will prepare orders transferring the officer to NAVPERSCOM (PERS-912). Unsatisfactory participation will be identified as the reason for transfer on the detaching orders and may be reflected on FITREPs. Further unit assignment is not authorized without COMNAVRESFORCOM (N1) approval. Additionally, officers may be recommended for separation for cause per SECNAVINST 1920.6C (see chapter 10 of this instruction for further guidance).

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Enclosure (1) 11-7

PROBATIONARY PERIOD FOR ENLISTED PERSONNEL

1. Enlisted personnel may be placed on 6 months probation for unsatisfactory participation if the NOSC CO believes the circumstances that caused the Reservist to be an unsatisfactory participant have been resolved.

2. If during the 6-month probationary period the member accrues one unexcused absence or fails to meet any other participation requirement, the member's drill assignment may be cancelled.

3. Additional probationary periods will not be granted at the local level. Cases requiring additional probationary periods will be forwarded via the chain of command to COMNAVRESFORCOM (N12) for determination.

4. Members placed on probation will be counseled concerning the requirement for future participation and will sign the following NAVPERS 1070/613 statement:

(Date) I have been placed in a 6-month probationary period by reason of unsatisfactory participation. I understand that during this 6-month period, I will be immediately removed from a drill assignment should I accrue one unexcused absence or fail to satisfactorily participate in any manner. I also understand that if enrolled in an Enlisted Selected Reserve Drilling Incentive program, or the MGIB-SR, my unsatisfactory participation disqualifies me for future payments and may result in recoupment of payments I have received but have not earned. I also understand that I am not recommended for advancement during this probationary period. If I fail to complete Initial Active Duty Training (IADT) in the prescribed time, I may be processed for separation.

_____________________ ___________________________ (Signature of Member) (Signature of CO or By direction)

Figure 11-1

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Enclosure (1) 13-1

CHAPTER 13

ANNUAL TRAINING (AT), ACTIVE DUTY TRAINING (ADT), ANDACTIVE DUTY OTHER THAN FOR TRAINING

1301. AT and ADT are limited periods of Active Duty with an automatic reversion to ID when the specified period is completed.

1302. Officer Non-Prior Service Initial Active Duty Training is defined as a Direct Commission Officer course plus a sufficient number of calendar days of training to total a minimum of 84 calendar days. The 84 calendar days of training may be accomplished through AT, ADT, ADSW, IDT, or IDTT (2 drill periods equal 1 calendar day).

1303. AT Requirements. SELRES personnel must perform 12 to 14 days AT/ADT each fiscal year as scheduled by the unit CO and per COMNAVRESFORCOM's annual Fiscal Year Policy Execution Guidance notice. Waivers of the AT requirement (section 1305) may be authorized under the direction of COMNAVRESFORCOM. Failure to perform AT or obtain a waiver will result in unsatisfactory participation for the fiscal year (see chapter 11, section 1106). AT that overlaps 2 fiscal years may be considered as satisfying the requirement for either fiscal year; however, retirement point credit will be applied only to the anniversary year in which it was earned. Members of the IRR are not entitled to perform AT.

1304. Exceptions. Exceptions to the AT requirements specified in section 1303 are as follows:

1. Performance of fewer than 14 days AT in a fiscal year will satisfy the annual requirement under the following circumstances:

a. If individual AT is performed at an activity that operates on a normal weekday schedule, completion of 12 days (1st

working day of the 1st week through the last working day of the 2nd week) will satisfy the AT requirement.

b. If members, through no fault of their own, are released from AT prior to completing the minimum 12-14 day requirement, the AT requirement is satisfied. It is not

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Enclosure (1) 13-2

beneficial to the Navy or the members to require performance of 1 or 2 days of AT simply to satisfy the day-for-day requirement.

2. The following SELRES are exempt from the AT requirement:

a. If they have served on Active Duty for 1 year or longer and are within 120 days of completing their MSO as stipulated in 10 U.S.C., 10147(b). Unit COs must ensure obligated members are scheduled for AT far enough in advance to preclude a conflict with this provision.

b. If they are waived by COMNAVRESFORCOM.

c. As otherwise specified in COMNAVRESFOR instructions or guidance messages.

1305. AT Waivers. COMNAVRESFORCOM establishes policy for waiver approval. Basic guidance follows:

1. Approved waivers satisfy requirements for

a. satisfactory participation.

b. advancement eligibility.

2. A waiver does not change the requirement to earn a minimum of 50 retirement points per anniversary year to achieve a year of qualifying service creditable toward Reserve retirement (with pay) at age 60. AT retirement points are not credited when AT is waived.

3. Approved waivers will be retained by the parent NOSC and documented in NSIPS.

4. Due dates for submission of AT waivers are promulgated in COMNAVRESFORCOM's annual Fiscal Year Policy Execution Guidance notice.

1306. ADT. ADT is a period of Active Duty that is intended to support a specific training requirement and assist a command that has ADT funding available. Members may request ADT orders when they are requested by a command. The command requesting ADT orders for a member to support the command will provide the

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Enclosure (1) 13-3

funding for the orders. Periods of ADT satisfy the AT requirement.

1. ADT for Members of the IRR (Including VTU). Members of the IRR (including USNR-R VTU and MMIRRG members) may perform ADT with pay, funds permitting, or without pay if ADT is desired and authorized. USNR-S1 VTU members are limited to non-pay ADT orders only. Non-drilling IRR personnel submit ADT requests directly to NAVPERSCOM (PERS-93).

1307. Active Duty Other Than For Training (ADOT). ADOT is a category of active duty used by Reserve personnel to provide support for either Active or Reserve Component missions. It includes the categories of ADSW, Active Duty for Operational Support (ADOS), Active Reserve Duty and involuntary active duty pursuant to 10 U.S.C., 12301, 12302, and 12304.

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Enclosure (1) 14-1

CHAPTER 14

PAY AND ALLOWANCES

1401. General. Navy Reservists are entitled to pay and allowances for IDT, AT, ADT, and ID per DODFMR.

1402. Direct Deposit. The standard pay delivery method used by the Navy is the Direct Deposit System (DDS). All Navy Reserve personnel in a pay status are required to participate in DDS.

1403. IDT (Drill). DODFMR, chapter 58 contains detailed guidance on pay and allowances earned during IDT periods.

1. Basic Pay. One-thirtieth of a member's monthly basic pay prescribed for paygrade and years of service for each drill.

2. Incentive Pay. One-thirtieth of the monthly incentive pay in effect for each drill if the following are authorized:

a. Hazardous Duty Incentive Pay (HDIP) per MILPERSMAN 7220-080.

b. Aviation Career Incentive Pay (ACIP) per BUPERSINST 7220.29A.

c. Career Enlisted Flyer Incentive Pay (CEFIP) per BUPERSINST 1326.4D.

3. Special Pay. One-thirtieth of the monthly special pay for each drill if duty is performed under orders per DODFMR, chapter 58.

4. Limitations. Members cannot accrue pay for drills performed on a day in which they are also entitled to basic pay for Active Duty or ADT/AT.

5. Allotments. Members cannot establish allotments of IDT pay.

6. Designated Unit Pay. COMNAVRESFORCOM will identify designated units entitled to receive this compensation.

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Enclosure (1) 14-2

1404. AT/ADT with Pay

1. Basic Pay. For members ordered to AT/ADT for fewer than 30 days, one-thirtieth of a member's monthly basic pay prescribed for paygrade and years of service for each day actually served. For members ordered to AT/ADT for more than 30 days, see DODFMR, chapter 57.

2. Special and Incentive Pay. As determined by orders per DODFMR.

3. Allowances. Members are entitled to allowances as prescribed in the following:

a. Basic Allowance for Subsistence (BAS). DODFMR, chapters 25 and 57.

b. Basic Allowance for Housing (BAH). DODFMR, chapters 26 and 57.

c. Family Separation Allowance (FSA). DODFMR, chapters 27 and 57.

d. Station Allowances Outside the United States.DODFMR, chapter 28.

e. Clothing Monetary Allowance (CMA). DODFMR, chapters 29 and 57.

4. Travel Pay. Travel entitlements including per diem, transportation, and transportation in kind are determined by the Joint Federal Travel Regulations (JFTR), volume I.

5. Per Diem. Per diem allowance is a daily entitlement for lodging, meals, and related incidental expenses. Advance per diem may be paid to Reservists performing a minimum of 5 continuous days of AT, ADT, IDTT, or ID if they are not in receipt of a government travel charge card and if government quarters or messing facilities are not available at the site.When there are disbursing facilities at the AT or ADT site, the per diem advance will be made after the Reservist reports. If there is not a disbursing facility at the AT or ADT site, the disbursing officer servicing the activity where the Reservist

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 14-3

performs regular drills will issue the advance before the member reports for AT or ADT.

1405. AT/ADT Without Pay. Members ordered to AT/ADT without pay may be entitled to allowances in kind per DODFMR, chapter 57.

1406. AT/ADT Without Pay or Allowances. No payment is authorized.

1407. ID. Members performing ID (such as FHD or MD) are entitled ID allowances as determined by DODFMR and DOD Instruction 1215.06, Funeral Honors Detail Allowance. Per 10 U.S.C., 191 and DODFMR, chapter 58, a member of the Ready Reserve may be ordered to FHD, with the consent of the member, in preparation for or to perform funeral honors for those members entitled to funeral honors. COMNAVRESFORINST 1001.5E contains specific guidance on the eligibility for this allowance and the procedures required for payment.

1408. Pay Entitlements Requiring Reserve Activity Management

1. Dual Compensation. A Reservist may not receive pay or allowances for AT/ADT or IDT for the same period that the member is drawing a pension, retired or retainer pay, or disability from the U.S. Government by virtue of prior military service.Per MILPERSMAN 7220-380, the following guidelines must be complied with for members receiving government compensation:

a. Members must elect to waive either their AT, ADT, or IDT compensation or their government compensation.

b. NOSCs must discharge, for the convenience of the government, members with obligated service who are receiving disability pay and do not want to waive either compensation.

c. NOSCs must ensure members submit an affidavit or waiver using the format provided in Defense Joint Military Pay System (DJMS) Personnel Training Guide (PTG).

2. Special Pay – Flight (ACIP). Entitlement to ACIP is determined per DODFMR and BUPERSINST 7220.29A. Specific procedures and limitations applicable to ID officers are set forth below.

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Enclosure (1) 14-4

a. When aeronautically designated ID Navy Reserve officers are initially gained in Navy Reserve units, NAVPERSCOM (PERS-911) is responsible for ensuring that aviation commissioning date, aviation service entry date, months of flying, and gate status information are initially entered into IMAPMIS. That action will allow automatic payment of ACIP to eligible officers.

b. When aeronautically designated officers arrive at the 12-year and 18-year aviation career gates, NAVPERSCOM (PERS-911) examines their service record and notifies members by letter of their terminated or continued eligibility for ACIP.NAVPERSCOM (PERS-911) enters information into IMAPMIS which allows

(1) payment of ACIP.

(2) conditional payment of ACIP.

(3) termination of ACIP.

c. Flight surgeons and other medical department officers who hold aeronautical designations are not entitled to continuous ACIP. Such officers are entitled to monthly aviation incentive pay when assigned to operational flying billets and performing flying duties per OPNAVINST 3710.7T.

d. Reserve component officers or enlisted members who meet the requirements of BUPERSINST 7220.29A or BUPERSINST 1326.4D for an aviation service career are entitled to ACIP while performing pay drills and active service (e.g., while performing IDT, ADT, ADSW, and AT).

e. Local NOSCs are responsible for the following actions:

(1) Verifying ACIP per BUPERSINST 7220.29A, BUPERSINST 1326.4D, and OPNAVINST 3710.7T.

(2) Authorizing payment of ACIP through NSIPS on at least a monthly basis.

(3) Labeling AT orders "Flight Pay Authorized."

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Enclosure (1) 14-5

(4) Discontinuing payment of ACIP when officers

(a) fail to complete an annual flight physical within their birth month.

(b) are medically incapacitated and have been determined to be not physically qualified (NPQ). Disqualification for ACIP will occur 365 days after the date of the initial incapacitation or on the date that NAVPERSCOM (PERS-911) determines the incapacitation is permanent, whichever is earlier.

(c) meet other disqualifying criteria outlined in BUPERSINST 7220.29A.

3. Special Pay – Career Enlisted Flyer Incentive Pay (CEFIP). CEFIP is an incentive pay for career enlisted flyers.It is designed as a tool to retain enlisted Navy aircrewmen and keep them in aircrew/critical aviation-related assignments throughout their career. Entitlement to CEFIP is determined by 37 U.S.C., 301 and 302, and by BUPERSINST 1326.4D. Applicable requirements of the ACIP program as well as the below information apply.

a. Specific procedures for collection, maintenance, waivers, and termination of personnel eligible for CEFIP will be implemented by COMNAVRESFORCOM and COMNAVAIRFORES.

b. Career enlisted flyers are enlisted aircrew members in an enlisted aviation community rating (AD, AE, AF, AM, AME, AO, AT, AV, AW, or PR) who hold NEC 78XX or 82XX, or are in training for the award of NEC 78XX or 82XX and primarily assigned throughout their career into flying billets.

c. Career enlisted flyers are entitled to continuous CEFIP if they

(1) are not permanently medically disqualified for aviation service and complete an annual flight physical.

(2) have completed fewer than 25 years of aviation service.

(3) have not missed required years-months of flying screening gates as listed in BUPERSINST 1326.4D.

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Enclosure (1) 14-6

(4) CEFIP will be paid based on years of aviation service. Navy Reservists will receive one-thirtieth of the current monthly amount for years of aviation service for each drill performed.

4. Special Pay – Medical Officers on Active Duty for More than 30 Days Other than for Training. The below listed medical officers may be entitled to special pay per the listed chapter of DODFMR.

a. Medical officers per chapter 5.

b. Dental officers per chapter 6.

c. Pharmacy officers, optometrists, and veterinarians per chapter 7.

d. Nurse Corps officers per chapter 21.

e. Non-Physician Health Care Providers per chapter 5.

f. Psychologists per chapter 5.

5. Special Pay – Medical Officers on AT/ADT. The below listed medical officers may be entitled to special pay per the listed chapter of DODFMR.

a. Medical officers per chapter 5.

b. Dental officers per chapter 6.

6. Special Pay – Other. Certain other Reservists (such as divers, submariners, SEALs, etc.) are also entitled to special pay when they meet certain qualifications specified by law and regulations. Additional information can be found in COMNAVRESFORINST 1001.5E.

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 16-1

CHAPTER 16

FAMILY MEMBER IDENTIFICATION CARDS AND DEFENSE ENROLLMENT ELIGIBILITY REPORTING SYSTEM (DEERS) ENROLLMENT PROGRAM

1601. General. DOD Instruction 1000.13 provides eligibility criteria for uniformed services identification (ID) cards and instructions for preparation and issuance of cards via DEERS.This chapter contains information concerning DEERS enrollment for Reserve family members and family member ID cards.

1602. Guard and Reserve DEERS Enrollment Program. This program is used to enroll Ready Reservists and Standby Reservists, Retired Reservists under age 60 without pay but who are entitled to retired pay at age 60 (also referred to as Gray Area Retirees), and their family members in DEERS. Sponsors and their family members are maintained in a pre-eligible status for future entitlement to benefits. If the sponsor is called for more than 30 days of Active Duty or ADT, DEERS will verify that the family members are eligible for full benefits for a period of up to 180 days. After 180 days, the family members' relationship to the sponsor must be revalidated to retain eligibility. It is the responsibility of the military sponsor to ensure all eligible family members are enrolled in DEERS, that all information is accurate, and that any changes in relationship are promptly reported to the service record holder.Members and their families are enrolled when they apply for their ID cards. Standby Reservists do not currently participate in the Guard and Reserve DEERS Enrollment Program unless previously enrolled while in another status.

1603. DD 1173-1, Department of Defense Guard and Reserve Family Member Identification Card

1. DD 1173-1 is used to identify individuals as family members or as unmarried/unremarried surviving spouses of Ready Reservists, of Former Members who are not on Active Duty in excess of 30 days, of Standby Reservists, or of Retired Reservists (without pay and in receipt of a Notice of Eligibility (NOE)/Line of Duty (LOD)). If the sponsor is called to more than 30 days Active Duty, the form extends access to full benefits when accompanied by a copy of the sponsor's Active Duty orders and will activate the family members' pre-eligibility enrollment in DEERS.

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 16-2

2. Issuance of DD 1173-1 is mandatory for family members of Ready Reservists, Former Members, and Retired Reservists (without pay and in receipt of an NOE/LOD) as part of the Guard and Reserve DEERS Enrollment Program. Family members of Standby Reservists will be issued a DD 1173-1 at the sponsor's request.

1604. Eligibility for DD 1173-1. Family members eligible to be issued a DD 1173-1 include

1. spouse, child, stepchild, and ward of Ready Reservists, Standby Reservists, Former Members, and Retired Reservists (without pay and in receipt of an NOE/LOD). Children normally must be between the ages of 10 and 21. (See DOD Instruction 1000.13.)

2. unremarried surviving spouse, child, stepchild, and ward of Retired Reservists (without pay and in receipt of an NOE/LOD) whose sponsor dies prior to reaching age 60.

1605. DD 1173-1 Issuance Procedures. Drilling Reservists must go to the activity holding their service record to complete the DD 1172, Application for Uniformed Services Identification Card/DEERS Enrollment, to apply for their family members' DD 1173-1. Non-drilling members of the IRR, Standby Reserve, Retired Reserve, and Former Members (without pay and in receipt of an NOE/LOD) may apply in person or by mail to the nearest ID card-issuing facility. Family members may take verified applications to any ID card-issuing activity within 90 days of the date of verification to obtain the DD 1173-1. Specific information regarding application procedures and preparation of the ID card is contained in DOD Instruction 1000.13.

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 17-1

CHAPTER 17

MILITARY EXCHANGE; MORALE, WELFARE, AND RECREATION; AND TRANSIENT HOUSING FACILITIES PRIVILEGES

1701. General. Per DOD Instruction 1015.10, all Ready Reservists, Standby Reservists, Retired Reservists (excluding Retired Reserve not eligible for retired pay at age 60), Former Members, and their family members are authorized to use Navy Exchange and revenue generating MWR facilities and Temporary Lodging Facilities (TLF) on the same basis as members serving on Active Duty in the United States. Reserve component personnel who are in a non-duty status are authorized to occupy transient unaccompanied personnel housing (i.e., bachelor quarters) on a space available basis if TLF are not available. For Inactive Duty members who reside or participate outside the U.S., use of MWR facilities is governed by Status of Forces Agreements (SOFAs) between the United States and the host country which may or may not authorize these privileges.

1702. Identification Requirements

1. Members. Members must present their Common Access Card (CAC) or a DD 2 (RES), Armed Forces Identification Card (Inactive).

2. Family Members. Must present a valid DD 1173-1.

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 18-1

CHAPTER 18

GENERAL RESERVE ENTITLEMENTS

1801. General. Per 10 U.S.C., 1063, Ready Reservists and their family members as well as Retired Reservists/Former Members (entitled to or receiving retired pay) and their family members are entitled to use commissary stores on the same basis as Active Duty members and their family members. Standby Reservists (USNR-S1 and USNR-S2) and their family members are not entitled to commissary privileges. Retired Reservists who are not eligible for retired pay at or after age 60 are not entitled to commissary privileges.

1802. Access to Benefits. Members of the Navy Reserve and their family members will use their Armed Forces Identification Card for access to commissary facilities.

1803. Reserve Entitlements. Figures 18-1 and 18-2 provide a summary of additional reserve entitlements.

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 18-2

RESERVE ENTITLEMENTS DURING IDT/AT/ADT/ADSW/INVOLUNTARY RECALL

BENEFIT IDT AT ADT ADSW INVOL REF COMMENT

MEDICAL/DENTAL(MEMBER)

YES LIMITED

YES LIMITED

YES YES YES

MEDICAL(FAMILYMEMBERS)

NO NO YES >29 DAYS

YES >29 DAYS

YES

DENTAL(FAMILYMEMBERS)

YES YES YES YES YES* *MAY BE ELIGIBLE IF ORDERS FOR >2 YEARS

USERRA YES YES YES YES YES 38 U.S.C. 4301-4333

REEMPLOYMENTRIGHTS

SSCRA NO YES LIMITED

YES YES YES SOLDIERS ANDSAILORSCIVILRELIEFACT

COMMISSARY(ALL)

YES YES YES YES YES NDAA FY-04 SEC 651

INCLUDES IRR & MBRS OF RETIRED RESERVE(ELIGIBLE FOR RETIRED PAY)

ADVANCE PAY NO NO NO YES >139 DAYS

YES >139 DAYS

DODFMRCHAP 56

GI BILL (ACTIVE DUTY)

NO NO NO YES >2 YEARS (MAY PAY INTO VEAP >29 DAYS)

YES >2 YEARS (MAY PAY INTO VEAP >29 DAYS)

BUPERSINST1780.1

FIRST AD MUST BE AFTER 1985. CHECK TO MAKE SURE AN AUTOMOATICPAYROLLDEDUCTION IS NOT BEING TAKEN OUT

FOREIGNLANGUAGEPROFICIENCYBONUS (FLPB)

YES YES YES YES YES OPNAVINST 7220.7F

MEETSELIGIBILITYREQUIREMENTS PER REFERENCE

HEALTHPROFESSIONALPAY (MEDICAL, DENTAL, NURSE)

NO NO NO YES >29 DAYS

YES >29 DAYS

DODFMRCHAP 5,6, & 21

SPECIAL DUTY PAY – DIVING PAY

YES YES YES YES YES DODFMR CHAP 11

ASSIGNED BY ORDERS TO DIVING DUTY AND MEETS ELIGIBILITYREQUIREMENTS PER REFERENCE

Figure 18-1

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 18-3

RESERVE ENTITLEMENTS DURING IDT/AT/ADT/ADSW/INVOLUNTARY RECALL (CONT'D)

BENEFIT IDT AT ADT ADSW INVOL REF COMMENT

CAREER SEA PAY NO NO YES >29 DAYS

YES >29 DAYS

YES >29 DAYS

DODFMRCHAP 18

ALL MEMBERS IN PAYGRADES E4 AND ABOVE ARE ELIGIBLE

PROFICIENCYPAY/SPECIALDUTY ASSIGNMENT PAY (ENLISTED)

NO NO YES >179 DAYS

YES >179 DAYS

YES >179 DAYS

DODFMRCHAP 18

DESIGNATEDPROFICIENCIESONLY

HOSTILEFIRE/EMMINENTDANGER PAY

NO YES YES YES YES* DODFMR CHAP 56

SPECIFIEDLOCATIONS

FOREIGN DUTY PAY

NO YES YES YES YES DODFMR CHAP 17 & 57

ENLISTED ONLY; DESIGNATED AREAS

HAZARDOUS DUTY INCENTIVE PAY – FLYING

YES YES YES YES YES DODFMR CHAP 22 & 57 AND 10 U.S.C.

MUST BE ORDERED TO FLYING BILLET; MUST MEET ELIGIBILITY REQUIREMENTS

HAZARDOUS DUTY PAY – PARACHUTE,FLIGHT DECK, DEMOLITION,EXPERIMENTALSTRESS

NO NO YES YES YES DODFMR CHAP 24 & 57

MUST BE ORDERED TO BILLET; MUST MEET ELIGIBILITY REQUIREMENTS

BASE PAY YES YES YES YES YES DODFMR CHAP 2 & 57

BAS – OFFICER NO YES YES YES YES DODFMR CHAP 25 & 56

BAS – ENLISTED ONEMEALPER DAY PRO-VIDED

YES* YES* YES* YES* DODFMR CHAP 25 & 56

*RATIONS IN KIND NOT AVAILABLE; PERMISSION TO MESS SEP GRANTED;EMERGENCYCONDITION

BAQ NO YES YES YES* YES* DODFMR CHAP 26 & 56

*WHEN NOT IN GOV QUARTERS, MAY RECEIVE IF HOME OWNED OR RENTED AND HHG NOT STORED BY THE NAVY

Figure 18-1 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 18-4

RESERVE ENTITLEMENTS DURING IDT/AT/ADT/ADSW/INVOLUNTARY RECALL (CONT'D)

BENEFIT IDT AT ADT ADSW INVOL REF COMMENT

VHA NO NO YES >139 DAYS

YES>139 DAYS

YES JFTR CHAP 8

STARTS AND STOPS AT EACH SITE (NOSC, NMPS, ULTDUSTA)

HHG SHIPMENT & FAMILY MEMBER MOVE

NO NO NO NO* NO* JFTR CHAP 7

*MAY BE AUTHORIZED IN SPECIFICCIRCUMSTANCES

HHG STORAGE NO NO NO NO YES*

TRAVEL YES* YES YES YES YES JFTR CHAP 5 & 7

*WHEN ON TRAVEL AWAY FROM DRILL SITE

ID CARD GREEN GREEN GREEN >29 DAYS

GREEN>29 DAYS

GREEN>29 DAYS

BUPERSINST1750.10B

UNIFORMALLOWANCE(OFFICER)

NO NO YES >89 DAYS

YES>89 DAYS

YES>89 DAYS

DODFMRCHAP 30

ONCE EVERY 2 YEARS IF NOT ON ACTIVE DUTY FOR >89 DAYS WITHIN PREVIOUS 2 YEARS

UNIFORMALLOWANCE(ENLISTED)

UNIFORMISSUED

UNIFORMISSUED

YES>6

MONTHS*

YES>6 MONTHS*

YES>6 MONTHS*

DODFMRCHAP 29

*E6 AND BELOW IF NO ISSUE-IN-KIND/E7 AND ABOVEMAINTENANCE

LEAVE ACCRUAL NO ...NO YES >29 DAYS

YES>29 DAYS

YES>29 DAYS

DODFMRCHAP 56

AT RATE OF 2½ DAYS PER MONTH

EXCEED 60 DAY LEAVE SELL BACK

NO NO NO YES* YES DODFMR CHAP 35

*IF IN SUPPORT OF SECDEF APPROVEDCONTINGENCYOPERATIONS

Figure 18-1 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 18-5

RETIRED RESERVE ENTITLEMENTS

BENEFIT GRAY AREA(RETIRED, NOT YET RECEIVING RETIRED PAY)

RETIREE(AT LEAST AGE 60 AND RECEIVING RETIRED PAY)

COMMENT

ID CARD MEMBER: DD 2 (RES) MEMBER: DD2 (RET) OBTAIN THE DD 2 (RES) AND DD 1173-1 AT ANY RESERVE COMPONENT ID CARD-ISSUING FACILITY WITH A COPY OF 20 YEAR LETTER AND TRANSFER OR SEPARATION ORDERS. OBTAIN THE DD 2 (RET) AND DD 1173 AT ANY ID CARD-ISSUING FACILITY WITH A COPY OF RETIREMENT ORDERS

FACILITIES EXCHANGES

YES YES

COMMISSARY YES (UNLIMITED) YES (UNLIMITED) SHOPPETTES YES YES SERVICE STATION

YES YES GASOLINE COUPONS ARE NOT AVAILABLE OCONUS

PHYSICAL FITNESS CENTER

YES YES

LODGING YES YES MILITARY LODGING IS AVAILABLE ON A LIMITED BASIS. SPACE-A IS FIRST COME, FIRST SERVED. ARMED FORCES RECREATION CENTERS (AFRC) LODGING IS AVAILABLE TO ALL ID CARD HOLDERS. GUEST HOUSES ARE AVAILABLE ON A LIMITED BASIS

THEATER YES YES REC CENTER YES YES OFFICER/NCO /ENL CLUB

YES YES

LAUNDRY/DRY CLEANING

YES YES

BOWLING ALLEYS

YES YES

BEVERAGE STORES

YES YES

LIBRARIES YES YES MWR FACILITIES

YES YES

BARBER/ BEAUTY SHOP

YES YES

CHECK CASHING

YES YES

MEDICALFACILITIES

MEMBER: NO, EXCEPT ON ADT OR AD FAMILY MEMBERS: NO

MEMBER: YES FAMILY MEMBERS: YES

TRICARE MEMBER: NO FAMILY MEMBERS: NO

MEMBER: YES UNTIL AGE 65 FAMILY MEMBERS: YES UNTIL AGE 65

ELIGIBILITY FOR TRICARE FOR LIFE BEGINS AT AGE 65.

SPACE-A TRAVEL MEMBER: YES, CONUS ONLYFAMILY MEMBERS: NO

MEMBER: YES FAMILY MEMBERS:OCONUS ONLY

SATO TRAVEL YES YES LEGALASSISTANCE

YES YES

SURVIVORASSISTANCE

YES YES

Figure 18-2

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 18-6

RETIRED RESERVE ENTITLEMENTS (CONT'D)

BENEFIT GRAY AREA (RETIRED LIST, NOT YET RECEIVING RETIRED PAY)

RETIREE(AT LEAST AGE 60 AND RECEIVING RETIRED PAY)

COMMENT

CASUALTYASSISTANCE

YES YES

FAMILYSERVICES

YES YES

VA BENEFITS YES, IF VET YES SERVICE-MEMBERS' GROUP LIFE INS (SGLI)

NO NO THERE ARE EXCEPTIONS BASED ON RESERVE STATUS. VISIT THE VA WEBPAGE FOR DETAILS.

VETERANS'GROUP LIFE INS (VGLI)

YES, IF ELIGIBLE AND REQUESTED

YES, IF ELIGIBLE AND REQUESTED

THERE ARE EXCEPTIONS BASED ON RESERVE STATUS. VISIT THE VA WEBPAGE FOR DETAILS.

STATE BENEFITS SEE STATE REPRESENTATIVE

SEE STATE REPRESENTATIVE

LONG TERM CARE INSURANCE

YES, IF ELIGIBLE AND REQUESTED

YES, IF ELIGIBLE AND REQUESTED

VISIT WWW.LTCFEDS.COM FOR MORE INFORMATION,

Figure 18-2 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-1

CHAPTER 20

RETIREMENT

2001. Retired Reserve. The Navy's Retired Reserve consists of the following categories:

1. Reservists who are age 60 or older either eligible to draw retired pay or currently drawing retired pay for non-regular service under 10 U.S.C., chapter 1223.

2. Reservists who have not reached age 60, have received a NOE, and have not applied for retired pay benefits but have transferred to a Retired Reserve status after completing the required service for non-regular retired pay benefits under 10 U.S.C., chapter 1223. These members are often referred to as Gray Area Retirees.

3. Reservists who have retired under 10 U.S.C., 1201, 1202, 1204, or 1205 due to a physical disability.

4. Reservists who have retired after completion of 20 or more years of active military service or 15 - 20 years for Temporary Early Retirement Authority per 10 U.S.C., chapter 571.

5. Reservists who have been transferred to a Retired Reserve status in lieu of a discharge, transfer, or retention in the Standby Reserve (inactive status) (USNR-S2) and are not eligible for non-regular service retired pay benefits. These Reservists in the past have been referred to as Honorary Retirees (see OPNAVINST 1820.1 and section 2013 of this chapter).

2002. Reserve Retired List. Per 10 U.S.C. 12774, the Reserve Retired List of the Navy is comprised of only those eligible for retired pay and benefits and includes the following:

1. All Navy Reserve officers and enlisted personnel who receive retired pay on the basis of their Active Duty/Reserve service.

2. All Navy Reserve officers and enlisted personnel transferred to a Retired Reserve status who are entitled to retired pay for non-regular service but have not reached age 60.

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-2

3. Other retired Reservists who are drawing Reserve retired pay based on reasons other than age, service requirements, or physical disability (see MILPERSMAN 1800-040 for additional information concerning the Retired List).

2003. Reserve Service Requirements to Qualify for Non-Regular Retirement

1. Unless otherwise provided by law, a Reservist must have completed 20 years of qualifying service to be eligible for non-regular service retired pay at or after age 60. The last 6 years of such qualifying service must be in a Reserve component for members who have earned 20 or more years of qualifying service on or before 24 April 2005. There is no requirement that the last 6 years be continuous service. For members who complete 20 years of qualifying service on or after 25 April 2005, the last 6 years of qualifying service in a Reserve component is not a requirement to qualify for non-regular retired pay.

2. The 20-year requirement has been reduced to 15 years for certain SELRES determined to be NPQ/unfit. To be eligible for this early retirement the member must

a. meet all other requirements of law for retirement (see 10 U.S.C., chapter 1223).

b. be a member of a SELRES component.

c. be determined NPQ by NAVPERSCOM (PERS-95) as recommended by BUMED.

d. be approved by NAVPERSCOM (PERS-9).

3. For members who have completed 20 or more years of qualifying service before 25 April 2005 only, any period of service as a member of a regular component intervening between periods of Reserve service after the 14-year mark does not count towards the final 6-year Reserve component requirement. Service in a regular component during a partial year shall be treated in the same manner as 1 full year of service in this respect. For example

a. to qualify for a non-regular service retirement (20 years) members must have satisfactorily served a minimum of 6

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-3

years, commencing at the beginning of their 15th year through the date of retirement, in a Reserve component. The 6-year requirement does not have to be consecutive as indicated below:

6-year requirement commences | |1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 + 1 = 21 yrs | 1 2 3 4 5 6 |

Note: In the above example, the member was serving in a regular component during years 14 and 15. As a result, the member must complete an additional qualifying year of Reserve service to meet the last 6-year requirement.

b. The 6-year requirement does not have to be consecutive as indicated below; however, any regular component time after year 14 does not count towards the final 6-year Reserve component requirement:

6-year requirement commences |

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 = 23 yrs 1 2 3 4 5 6

Note: In the above example, the member was serving in a regular component during years 17, 18, and 19. As a result the member must complete an additional 3 qualifying years of Reserve service to meet the last 6-year requirement.

2004. Eligibility for Retirement Point Credit for Non-Regular Service Retirement

1. Members in the following categories are eligible for retirement point credit:

a. Members of a regular (i.e., USN, USMC, USCG, USA, USAF, or Public Health Service) or Reserve (i.e., USNR, USMCR, USCGR, USAR, USAFR, ANG, or Public Health Service) component on Active Duty.

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-4

b. Members of a Reserve component, not on extended Active Duty, in an active status (i.e., SELRES, IRR, or Standby Reserve Active Status List (USNR-S1)).

c. Members of a Reserve component in a retired status (other than members who have retired from active service, members transferred to the Fleet Reserve or Fleet Marine Corps Reserve, or members transferred to a Retired Reserve status who are not eligible for non-regular service retired pay benefits under 10 U.S.C., chapter 1223) who are ordered to perform Active Duty or other appropriate duty under official Active Duty, ADT, or IDT orders issued and authorized by appropriate authority (NAVPERSCOM or COMNAVRESFORCOM).

2. Members of a Reserve component in an inactive status who are carried on the ISL of the Reserve component (e.g., USNR-S2) may not be credited with service for retirement per 10 U.S.C., 12734(a).

2005. Criteria for Establishing the Service Requirement for a Satisfactory Year of Service for Non-Regular Service Retirement

1. The full year periods used for the crediting of qualifying years for non-regular retirement shall be based on "anniversary" years. These anniversary year periods are calculated from an anniversary date unique to each servicemember. Per DOD Instruction 1215.07, the date used to determine the anniversary year is established by the date the member entered into active service or into active status in a Reserve component, whichever is earlier. Members with previously established anniversary dates will retain that date as the beginning of their anniversary year. There are two exceptions as follows:

a. In the case of officers with Reserve service as a cadet or midshipman at a service academy or in the Reserve Officers Training Corps (ROTC) program, the date for the start of a member's initial anniversary year will be established as the date the member entered into active service or active status minus any service as a cadet or midshipman.

b. In the case of enlisted members of the Armed Forces (members who have service as cadets or midshipmen but who did not later receive or who do not hold a commission as officers),

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-5

service as cadets or midshipmen at a service academy shall be included and counted as Active Duty service.

2. Adjustment to Anniversary Years

a. The start date (month and day) for each successive anniversary year will not be adjusted unless a member has a break in service. A break in service occurs only when a member transfers to the ISL, the temporary disability retired list, the Retired Reserve, or is discharged for a period greater than 24 hours. There is no break in service if a member transfers directly to another regular or Reserve service.

b. Effective 1 October 1995, when a member with a break in service returns to an active Reserve status or to active service, the revised anniversary year start date shall be the date of return or reentry.

c. It is very important that individual Reservists be aware of their anniversary year because retirement points earned in 1 anniversary year are not transferable to any other anniversary year. Years of qualifying service are calculated as of the end of each anniversary year.

d. In an anniversary year in which fewer than 50 points are credited, the earned points are added to the cumulative retirement point total, but that anniversary year is not a qualifying year.

3. Credit for Partial Years of Service. A member who has a break in service that occurs during an anniversary year may be credited with a partial year of qualifying service for non-regular retirement. When, as a result of a break in service, a partial year occurs, the servicemember must meet the minimum retirement point requirements set forth in figures 20-5 and 20-6. A partial qualifying year is any period less than 12 full months in which the retirement points credited to a member, when computed proportionally to 12 months, are equal to or greater than 50 points.

2006. Retirement Point Credit by Activity. Retirement points credited per 10 U.S.C., chapter 1223 are defined in the following paragraphs. A maximum of 90 inactive points per year can be credited to the anniversary year ending on or after that

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-6

date. A maximum of 2 inactive retirement points may be awarded in 1 calendar day for any activity or combination of activities and no more than 1 point for any day in which the member is in an active service on Active Duty including AT, ADT, or ADSW. A person performing active service may not receive retirement points for other activities concurrently; however, no deductions in the retirement points credited for membership in a Reserve component are required for active service other than service as a member of a regular component (i.e., USN or USMC) during an anniversary year. A maximum of 365 points (366 points in a leap year) may be awarded in an anniversary year. A current list of authorized activities is listed in figure 20-1.

1. Active Service. One point for each day of active service. Active service is service on Active Duty including AT, ADT, IADT, and ADSW.

2. Inactive Duty Service. Inactive Duty service will be credited as follows:

a. One point for each attendance at a regularly scheduled or rescheduled IDT period (drill), ATP, AFTP, or Readiness Management Period (RMP). See chapter 12 for definitions of IDTs.

b. A maximum of 2 retirement points may be credited for attendance at IDT periods in any 1 calendar day.

c. One point per 3 hours of authorized nonresident instruction (Navy correspondence courses) successfully completed. The number of retirement points authorized for Navy nonresident correspondence courses is listed for each course.Courses are also offered through Navy Knowledge Online E-Learning at www.nko.navy.mil. (Note: NAVPERSCOM (PERS-9) may restrict or limit correspondence course credit to meet force shaping requirements. IRR members that have not completed annual screening requirements may be restricted from receiving retirement point credit for correspondence courses.) The nonresident instruction should be of such military value that the instruction received would enhance the Reservists' professional development and broaden either

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-7

(1) the Reservists' qualifications for duties to which the Reservists may be expected to be assigned upon mobilization.

(2) the qualifications of those whose work the Reservists may supervise.

d. One retirement point per day for Ready Reservists (USNR-R) attending an authorized military department-sponsored seminar, symposium, or similar assembly (hereafter referred to as "meeting"), scheduled either separately or in connection with a professional meeting provided

(1) the meeting is designated by COMNAVRESFORCOM (for SELRES, IMA, MMIRRG, and VTU personnel) or NAVPERSCOM (for ASP IRR personnel) as being of such value that the instruction received would enhance the Reservists' professional development and broaden either

(a) the Reservists' qualifications for duties to which the Reservists may be expected to be assigned upon mobilization.

(b) the qualifications of those whose work the Reservists may supervise.

(2) The meeting is of at least 4 hours duration.

(3) Reservists' attendance has been approved previously by either COMNAVRESFORCOM (for SELRES, IMA, and VTU personnel) or NAVPERSCOM (for ASP IRR personnel).

(4) Reservists either register with a designated monitor representing the Navy, or in the absence of such a monitor, are authorized to and do certify their own attendance.

(5) Reservists' participation is without compensation other than the pay to which the Reservists may be entitled as members of the Navy Reserve.

e. IRR and active status USNR-S1 personnel authorized by COMNAVRESFORCOM to participate in civil defense activities DOD Instruction 1215.06 will be credited with 1 retirement point per period of IDT of a duration determined by the Federal

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-8

Emergency Management Agency but not fewer than 4 hours duration.A maximum of 2 retirement points for IDT may be credited per calendar day.

f. Reservists in an active status (USNR personnel on Active Duty, USNR-R, and USNR-S1 personnel) are credited with membership retirement points at the rate of 15 per anniversary year, or proportional part thereof, for membership in the Navy Reserve component per DOD Instruction 1215.07.

g. One point for each day of Inactive Duty associated with FHD or MD in which a minimum of 2 hours of duty is performed.

3. ROTC Summer Training Credit. Per 10 U.S.C., section 971, graduates of the U.S. Naval Academy (or other service academies) are not eligible for summer training credit. Members that participate in ROTC Midshipman/Cadet summer training are eligible for retirement point credit (one point per day under orders). Because the actual number of days served on summer training can vary, it is necessary that training be properly documented as a prerequisite to awarding retirement point credit. Proper documentation consists of one or more of the following and should be submitted to NAVPERSCOM (PERS-911):

a. Standard ROTC Summer Cruise/Training Orders (prior to 1978 - NAVPERS 2500, after 1978 - NAVEDTRA 1320/1) issued for each period of a midshipman summer training and endorsed upon the member's arrival and departure.

b. Leave and Earning Statements (LES) or NAVCOMPT 2120, Pay Voucher.

c. Ship's Deck Logs or Ship's Diaries, which show the dates the member (by name) embarked and debarked.

d. A letter from the ROTC Unit CO certifying the actual dates of summer training.

e. A letter from DFAS Cleveland, OH, certifying the actual dates of summer training.

f. NAVPERS 1070/613 (Administrative Remarks) prepared by the ROTC unit, which states that the member is being

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-9

discharged to accept a commission. These standard Administrative Remarks usually list the summer training completed while enrolled at that particular ROTC unit.

2007. Recording and Maintaining Service Credit for Non-Regular Service Retirement. Retirement point credits for Navy Reservists are recorded and maintained in the Navy Enlisted/Officer Participation System (NEOPS), a subsystem of IMAPMIS.

1. For enlisted personnel, an initial individual record of retirement point credits is established in NEOPS by the service record holder utilizing the procedures in figure 20-2 when

a. an enlisted Reservist, not on extended Active Duty, affiliates with a Navy Reserve unit in either a pay or a non-pay status and the Reservist's initial IDT participation data is recorded in NSIPS. However, to establish a complete NEOPS record of retirement point credits and the member's anniversary year date, prior Active Duty and ID service data from another Reserve component, previous enlistment, or appointment information must be reported by mailing a completed NAVPERS 1810/1, Naval Reserve Retirement Point Capture, to NAVPERSCOM (PERS-912). See figure 20-3.

b. an enlisted Reservist is released from an extended Active Duty service and the appropriate documents and personnel data are received and validated. NAVPERSCOM (PERS-912) will determine the Reservist's anniversary year date and qualifying service and initiate a NEOPS record of retirement point credits.

2. Complete NEOPS records for officers are normally established without the necessity of a completed NAVPERS 1810/1 based on military service data provided by NAVPERSCOM (PERS-912) upon the officer's release from Active Duty or appointment as a Navy Reserve officer.

3. Quarterly, SPAWAR New Orleans prepares and distributes a report listing enlisted personnel by NOSC who require the submission of a completed NAVPERS 1810/1 to establish a complete NEOPS record of retirement point credits and an anniversary year date.

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4. Retirement point credits for active service and extended Active Duty (more than 179 days) are recorded in NEOPS electronically (or by NAVPERSCOM (PERS-912) if over 1 year old) upon receipt of documents certifying completion of Active Duty service (DD 214, Certificate of Release or Discharge from Active Duty), BUPERS ADSW/AD orders with pay vouchers (DFAS Leave and Earning Statement (LES)), or BUPERS/NAVRESFOR AT/ADT orders with pay vouchers (DFAS LES). The Reservist's service record holder or supporting NOSC is responsible for forwarding certified copies of Active Duty service documents to NAVPERSCOM (PERS-912) for recording in NEOPS. To ensure timely recording of retirement points and inclusion in member's current anniversary year, forward Active Duty service documents to NAVPERSCOM (PERS-912) within 45 days of completion of Active Duty service.

5. Retirement point credits for AT/ADT are recorded in NSIPS via the supporting NOSC or service record holder. For AT/ADT completed more than 12 months prior, AT/ADT orders with pay vouchers must be submitted to NAVPERSCOM (PERS-912) for recording in NEOPS. Retirement point credits for Inactive Duty service are recorded in NEOPS from the following sources:

a. IDT data received from DFAS-CL for pay drills.

b. NSIPS for non-pay drills or correspondence courses graded and recorded by the member's service record holder or NOSC.

c. NETPDTC for correspondence courses they grade and record on each individual Reservist.

6. Annual Retirement Point Record/Annual Statement of Service History (ARPR/ASOSH)

a. ARPR/ASOSH is available online at www.bol.navy.mil.Paper copies are provided only by request. The ARPR/ASOSH provides the following information:

(1) A detailed statement of Active and ID service dates and retirement point credits earned and recorded in NEOPS during the Reservist's previous anniversary year.

(2) A statement of active and inactive service retirement point credits earned and recorded in NEOPS for the

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previous anniversary years provided the service was qualified as satisfactory service towards eligibility for non-regular service retired pay at age 60.

b. COs or OICs of NOSCs and Personnel Support Detachments (PERSUPPDETs) shall provide assistance to Reservists in validating the retirement point credits recorded on their ARPR/ASOSH. Discrepancies older than 12 months are to be annotated by the member's service record holder or supporting NOSC on a copy of the Reservist's ARPR/ASOSH and forwarded to NAVPERSCOM (PERS-912) with a copy of supporting source documents (e.g., DD 214, Drill Muster Record, AT orders with pay voucher).

2008. NOE for Non-Regular Service Retired Pay at or afterAge 60

1. Per 10 U.S.C., 12731, NAVPERSCOM (PERS-912) will issue an NOE for non-regular service retired pay at or after age 60 to each Navy Reservist not on extended Active Duty who has met all of the following conditions to qualify for non-regular service retired pay at or after age 60:

a. A Reservist must have completed at least 20 years of qualifying service computed under 10 U.S.C., 12732, or completed at least 15 years of qualifying service and was approved for early medical retirement, or must have been previously eligible and approved for retired benefits.

b. If applicable, a Reservist must have served the last 6 years of such qualifying service as a member of a Reserve component. See section 2003.1.

c. A member in a Reserve component of any of the armed forces before 16 August 1945 must have performed Active Duty service (other than for training) during World War I or World War II or during a subsequent period of conflict as stated in 10 U.S.C., 12731.

2. The NOE for non-regular service retired pay at or after age 60 will automatically be issued by NAVPERSCOM (PERS-912) within 1 year after the member has met all the requirements for the non-regular service retired pay at or after age 60. Under normal conditions, NAVPERSCOM (PERS-912) issues the NOE for non-regular service retired pay at or after age 60, approximately 3

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months after the end of the anniversary year in which the member completes the conditions necessary to qualify for retired pay benefits.

3. Except as provided by 10 U.S.C., 12740 and 12731(a), after a member has been granted retired pay for non-regular service or received an NOE for non-regular service retired pay at or after age 60, issued by NAVPERSCOM (PERS-912), the member's eligibility may not be denied or revoked on the basis of any error, miscalculation, or misinformation unless it resulted from fraud or misrepresentation of the member.Corrections, however, can be made to accurately reflect points earned. When such a correction is required, the member is entitled to retired pay based on the corrected amount of creditable service.

4. Information concerning the Reserve Component Survivor Benefit Plan (RC-SBP), the elections available, the effects of such elections, and an enrollment application shall be included with the NOE for non-regular service retired pay at or after age 60 (see section 2021 for further information on the RC-SBP).

5. The NOE for non-regular service retired pay at or after age 60 will also include information concerning eligibility for full time SGLI coverage.

2009. Non-Regular Retirement Orders and Authorizations. Non-regular retirement orders and transfer authorizations to a Retired Reserve status for Reserve personnel are issued by NAVPERSCOM (PERS-912). Retirement orders are normally issued 1 to 3 months in advance of the scheduled retirement date.

2010. Effective Date of Retirement

1. The effective date of retirement will be specified in the retirement orders issued by CHNAVPERS or NAVPERSCOM.

2. The effective date of retirement for members of the Navy Reserve under age 60 who are eligible for non-regular service retired pay at or after age 60 and retired for other than physical reasons shall be the 1st day of the month.

3. The effective date of retirement for members of the Navy Reserve age 60 or over who are eligible for non-regular service

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retired pay at or after age 60 and retired for reasons other than physical disability shall normally be the date the member is entitled to retired pay.

4. The effective date of retirement for members of the Navy Reserve who are retired due to physical disability will be the date SECNAV approves such retirement or on any subsequent date specified by SECNAV.

5. The effective date of retirement for members of the Navy Reserve subject to mandatory removal from an active status who are not eligible for non-regular service retired pay at or after age 60 but are approved for transfer to Retired Reserve Status in lieu of discharge or transfer or retention in USNR-S2 status shall be the 1st day of the month.

2011. Retired Grade Determination (OPNAVINST 1820.1)

1. Reserve enlisted personnel and officers are normally transferred to Retired Reserve status in the grade in which serving at the time of transfer. Exceptions are as listed below in sections 2011.2, 2011.3, and 2011.4.

2. Enlisted Personnel

a. Enlisted personnel advanced to E7, E8, or E9 in the Navy Reserve who voluntarily request retirement must satisfactorily serve 24 months in the grade in which they wish to be retired or request retirement in their previously held grade. Per OPNAVINST 1820.1, time-in-rate requirements may be waived by COMNAVPERSCOM during times of force reductions. When waived, members may retire in the highest rate held and should check with their order-issuing authority for the current waiver policy at the time of their retirement. Enlisted members below the paygrade of E7 will be retired in the highest paygrade satisfactorily held.

b. Reserve enlisted members who, through no fault of their own, are unable to complete the service-in-grade requirements may request a waiver to retire at the higher paygrade from NAVPERSCOM (PERS-91).

c. Reserve enlisted members subject to involuntary transfer from an active status (USNR-R and USNR-S1), approved for transfer to a Retired Reserve status in lieu of discharge or

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transfer or retention in the Standby Reserve (inactive status) (USNR-S2), will be permitted to retire in the highest paygrade satisfactorily served.

3. Officers

a. Per 10 U.S.C., 1370(d) and 12771, officers selected for promotion who have accepted promotion to the next higher grade must meet the satisfactory service-in-grade requirements listed below or request retirement in their previously held grade. Note that officers who have completed at least 6 months of satisfactory service-in-grade and who are transferred from an active status solely due to the requirements of a nondiscretionary provision of law requiring such a transfer due to the officer's age, physical disability, or years of service may be transferred to the Retired Reserve at that grade.

Grade Service-in-grade requirements for Discretionary Retirement O1 through O4 6 months O5 through O8 3 years

Note: O5 and O6 service-in-grade requirements may be reduced from 3 years to 2 years as provided in 10 U.S.C., 1370(d) and OPNAVINST 1820.1. NAVPERSCOM (PERS-91) is approval authority for O5 and O6 service-in-grade waivers. For O7 and O8, retirements in current grade require Under Secretary of Defense for Personnel and Readiness approval.

b. Reserve warrant officers will be retired in the grade held on the day before the effective date of their retirement or in any higher warrant grade in which they served satisfactorily on Active Duty, as determined by SECNAV, for a period of more than 30 days.

4. The service-in-grade requirements listed above must be served in an active status (USNR-R or USNR-S1). Frocking does not constitute acceptance of advancement or promotion. Any misconduct, moral or professional dereliction, which results in a courts-martial or separation for cause shall also be taken into consideration in determining if the member's service-in-grade was satisfactory.

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5. Reserve members, upon assignment or transfer to Retired Reserve status, shall be transferred in their current grade (if held satisfactorily). Members who have satisfactorily held a higher rank or grade during their military career, regardless of branch of service, will be concurrently advanced to that higher rank or grade at the time they apply for and receive retired pay at or after age 60.

2012. Retirement Due to Age and Transfer of Navy Reserve Officers to Retired Reserve Status

1. Effective 17 October 2006, per 10 U.S.C., 14509 as modified by National Defense Authorization Act (NDAA) 2007, all Navy Reserve officers in an active status (USNR-R or USNR-S1) or on the ISL (USNR-S2) in a rank below rear admiral (lower half) who have not been recommended for promotion to the rank of rear admiral (lower half) will be transferred to the Retired Reserve or discharged when they reach 62 years of age unless retention has been specifically authorized by SECNAV per 10 U.S.C., 14703.Therefore, all officers approaching their 62nd birthday must actively pursue one of the following options:

a. Request transfer to the Retired Reserve effective no later than the 1st day of the month following their 62nd birthday.

b. Be granted an age extension per 10 U.S.C., 14703.The annual SECNAV Navy Reserve Retention and Continuation Plan, authorizes certain professional members extension past age 62.NAVPERSCOM (PERS-91) will notify eligible members in advance and provide appropriate requests to be completed and returned.

c. Request discharge. (This last option is required by law and must occur if the officer is not retirement eligible.)

2. Failure to request one of these options will result in the officer being retired, if eligible, or discharged.

2013. Voluntary Retirement and Transfer to Retired Reserve Status for Members Not Eligible for Non-Regular Service Retired Pay at or After Age 60 (Honorary Retirees)

1. Historically, Reservists who were not eligible for non-regular service retired pay at or after age 60 but who were subject to mandatory removal from Ready Reserve or Standby

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Reserve status could apply and be transferred to Retired Reserve status in lieu of discharge, provided the characterization of service would qualify the member for an Honorable discharge and the member met the requirements of either "a" or "b" listed below. These members, referred to as "Honorary Retirees," are not entitled to any military retired pay benefits, nor are they authorized to retain a U.S. Armed Forces identification card.They became Honorary Retirees

a. if they met at least one of the following requirements:

(1) Completed at least 10 years of active commissioned service.

(2) Attained the age of 37 on the date of retirement and have either

(a) completed at least 8 years of service with a minimum of 50 retirement point credits earned per year after 1 July 199.

(b) completed at least 8 years of service in a Reserve component, including at least 6 months of honorable service on Active Duty in time of war or national emergency.

(c) consistently supported the Armed Forces in an outstanding manner as determined by SECNAV.

b. or if they were found NPQ for Active Duty service, not as a result of their own misconduct.

2. Changes to DOD Instruction 1215.06 and DOD Instruction 1200.15 suspended the Honorary Retiree program after 18 September 1997. While members previously transferred to the Retired Reserve, but not eligible for retired pay, will not be discharged, additional transfers will be limited to those authorized by NAVPERSCOM to meet specific legal or special skill requirements within the parameters outlined in OPNAVINST 1820.1.

2014. Voluntary Retirement and Transfer to Retired Reserve Status for Members Eligible for Non-Regular Service Retired Pay at or After Age 60

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1. Reservists who are eligible for non-regular service retired pay at or after age 60 may be retired and transferred to Retired Reserve status upon application or as otherwise directed by NAVPERSCOM (PERS-911 or PERS-913) provided

a. the member was issued an NOE or has completed all the requirements necessary to qualify for an NOE for non-regular service retired pay at or after age 60 (see section 2007).

b. the member is not entitled under any other provision of law to retired pay from an armed force or retainer pay as a member of the Fleet Reserve or Fleet Marine Corps Reserve.

c. there is not a stop-loss or other service restriction policy in effect.

2. Reservists under age 60 who are eligible for non-regular service retired pay at or after age 60 and have been approved for retirement and transfer to Retired Reserve status are entitled to unlimited military exchange and commissary privileges (see chapter 18). Such Reservists, often referred to as Gray Area Retirees, must apply later, shortly before they reach age 60, for retired pay benefits for non-regular service.

3. Reservists who are age 60 or older and are eligible for non-regular service retired pay at or after age 60 will be notified by NAVPERSCOM (PERS-912) approximately 6 months in advance of age 60 and are advised to submit a DD 108, Application for Retired Pay Benefits.

2015. Submission of Application for Retirement and Transfer to Retired Reserve Status

1. Applications for voluntary retirement and transfer to Retired Reserve status should be sent in time to reach NAVPERSCOM (PERS-912) between 6 and 12 months in advance of the requested retirement or transfer date. Applications should be submitted in the format shown in figure 20-4 and can also be found on NAVPERSCOM's Web site at www.npc.navy.mil under "Reserve Personnel Management." Applications are also accepted via e-mail at the address indicated on the application form. Per 5 U.S.C., 8301, the requested day of retirement must be the first day of the month in which retirement is desired. Members assigned to a SELRES unit or VTU must forward their applications via their unit

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CO/OIC and the CO of their unit's supporting NOSC for endorsement and, where applicable, provide a copy to the appropriate PERSUPPDET.

2. Obligated service through the requested date of retirement or transfer to Retired Reserve status is mandatory for enlisted personnel.

3. The unit CO/OIC and CO of the unit's supporting NOSC shall verify that the members meet the eligibility requirements for retirement and transfer to a Retired Reserve status in their endorsement.

4. NAVPERSCOM may process enlisted IRR members who are eligible for retired pay at age 60 for retirement in lieu of Honorable discharge, without the member's request, at the expiration of the member's obligated service.

5. Procedures for transferring members to the Retired Reserve (without pay until age 60):

a. Order-issuing activities will cancel a member's existing orders to a drilling unit effective no later than the day immediately preceding the requested retirement day. Even if a member's retirement orders have not been received prior to the requested retirement date, they will cancel the unit orders as specified above and make the appropriate NSIPS entry to reflect the member's status change. (Members may not be retained in a drilling unit, pay or non-pay, or earn retirement points beyond the day immediately preceding the requested retirement date.)

b. Service record holders should retain the enlisted field service record until retirement orders are received.

c. NAVPERSCOM will send retirement orders directly to the member.

2016. Eligibility for Retired Pay at Age 60

1. Individuals are responsible for making application to receive retired pay. It is not an automatic process. However, applications are provided in advance of the 60th birthday.

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2. Eligibility. In order to receive Retired Pay for non-regular service, a Reservist must

a. be at least 60 years of age.

b. complete requirements for issuance of an NOE as outlined in section 2008.

c. submit an application package to NAVPERSCOM (PERS-912).

3. Application Procedures

a. NAVPERSCOM (PERS-912) sends a notification package to eligible personnel approximately 6 months prior to their 60th

birthday. If an individual does not receive the notification within 4 months prior to turning age 60, the member should either contact NAVPERSCOM at 1-877-807-8199 and request the notification package or go to www.npc.navy.mil/CareerInfo/ReservePersonnelManagement and find the forms for download.

b. The member must complete the application and send it to NAVPERSCOM (PERS-912) within 30 days of receipt to allow sufficient time for processing. Depending on the applicant's status, the application may need to be sent via other commands.

4. The effective date of retired pay is the date of initial eligibility (attainment of age 60 or completion of the specific service requirement, whichever occurs later) or a subsequent date elected by the applicant. Service performed by members eligible to receive retired pay cannot be credited after age 62 for officers and age 60 for enlisted unless the member has been granted an age waiver by NAVPERSCOM (PERS-911/913).

5. The formula for computing retired pay is derived from 10 U.S.C., chapters 1401 and 1407 and section 12731 and is as follows:

(P/360) X .025 X B = $ per month

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Enclosure (1) 20-20

In this formula

“P” represents the total number of points allowed to be credited for retirement purposes over a member’s entire military career. Please note that point capture files are electronically maintained by NAVPERSCOM (PERS-9) and can be adjusted at anytime (even after retirement) provided the member has proper verification.

360 days (not 365) is used as the divider, to compress total points earned into years and partial years for purposes of calculating pay.

“.025” represents the “2.5% pay per year” standard used for calculating retired pay. Although certain active duty retirements were indexed differently for members entering military service after 1997, non-regular retired pay at age 60 remained payable at the 2.5% per year rate.

“B” represents the base pay available at the time the member starts receiving retired pay at or after age 60. For those who entered military service after 7 September 1980, the base pay is calculated by adding the base pay available for the member (commensurate with their rank and longevity) for each of the 36 preceding months prior to drawing retired pay, and dividing that by 36 to get an average pay rate for the final 3 years. Note that for purposes of entering the pay tables, a member’s longevity starts with the pay entry base date (PEBD) and continues to accrue as long as the member holds Retired status until the member starts to draw retired pay. Because of this standard, most reserve members will max out on the longevity scales by the time they reach age 60. Also note that should a member request and receive a discharge, instead of transferring to Retired Reserve status, at an age of less than 60 years, longevity would no longer accrue and base pay would be calculated on pay scales available at the discharge date.

6. Per OPNAVINST 1820.1, members will normally be retired in the highest grade or rate in which the members served satisfactorily as determined by SECNAV (see section 2011).

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2017. Obligations

1. Recall. Per DOD Directive 1352.1, Retired Reservists are liable for involuntary recall to Active Duty in time of war or national emergency declared by Congress, or when otherwise authorized by law (see figure 22-1). Members may also be recalled to Active Duty in a retired status, subject to their consent, as authorized by SECNAV. Recall, in such cases, is normally authorized when skills cannot be found in the Active Duty or Reserve inventory.

2. Mailing Address. Retired Reservists must keep NAVPERSCOM (PERS-912) at 1-877-807-8199 advised of their current mailing address and of any temporary or permanent changes of residence. Those receiving pay must also update changes of address with DFAS Cleveland (www.dfas.mil).

3. Travel and Residence Overseas. Permission to leave the United States is not required. Retired Navy Reservists who plan to travel or reside in any country not within the jurisdiction of an area commander should, upon arrival in and departure from each country, except for brief tours, notify their presence to the nearest U.S. Naval Attaché, as a matter of courtesy, by personal visit or by letter. In the absence of a Naval Attaché in the country, notify the U.S. Military or Air Attaché or the civilian representative of the American Embassy or Consulate.

4. Employment Restrictions. Reservists not on Active Duty may accept employment in any civil branch of the public service of the U.S., or may be employed in civilian professions or occupations including the practice of such professions or occupations before or in connection with any department of the Federal Government of the United States; however, civil employment and compensation with any foreign government or any concern controlled in whole or in part by a group of governments including the United States is subject to the approval of SECNAV and the Secretary of State. Members and Former Members of the Navy Reserve in receipt of retired pay are exempt from the dual compensation aspect of the Dual Employment Act of 1964 (see NAVSO P-1778, Reference Guide to Post-Government Service Employment Activities of Department of the Navy Personnel).Social Security and Civil Service retired pay benefits may be received concurrently with retired pay. Neither pension nor disability compensation benefits from Department of Veterans

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Affairs (DVA) may be received concurrently with retired pay, except in cases of injuries due to hostile fire. Retired pay may be waived in part or in whole to receive pension or disability compensation from the DVA.

2018. Privileges for Members of the Retired Reserve Without Pay but Eligible for Non-Regular Service Retired Pay at or AfterAge 60 (Gray Area Retirees)

1. Identification Card. Retired Reservists (without pay) are entitled to a DD 2 (RES). A DD 2 (RES) may be obtained by submitting a DD 1172 together with a copy of retirement orders to any card-issuing activity.

2. Wearing of the Uniform. Per U.S. Navy Regulations, retired personnel not on Active Duty will be entitled to wear the prescribed uniform of the rank or rating in which retired when the wearing of the uniform is considered to be appropriate.In general, the uniform may be worn for ceremonies or at official functions when the dignity of the occasion and good taste indicates the propriety of the uniform. Specifically, the uniform may be worn at memorial services, military weddings, funerals, balls, patriotic parades on national holidays or other military parades or ceremonies when active or Reserve U.S. military units are taking part, and at meetings or functions of veterans' associations formed for military purposes. Retired personnel, not on Active Duty, residing or visiting in a foreign country may not wear the uniform except when attending by formal invitation, ceremonies, or social functions at which the uniform is required by invitation, regulations, or customs of the country. Authority to wear the uniform upon the above occasions includes periods while traveling to and from the ceremony, provided such travel in uniform can be completed on the day of the ceremony.

3. Use of Military Title. Retired personnel may use their military titles subject to certain restrictions and the exercise of good judgment. Considerable discretion should be shown by members in permitting the use of their name and military title to endorse any commercial enterprise which might in any way be perceived as indicating that the Navy Department approves of the enterprise and especially to avoid an endorsement or contract which would bring discredit upon the Navy. All Reserve members

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transferred to the Retired Reserve are eligible to use “United States Navy – Retired” in their title.

4. Correspondence Courses. Retired personnel are eligible to apply for Navy correspondence courses; however, retirement points will not be earned.

5. Additional Benefits

a. VSGLI (see chapter 15).

b. Use of Exchange and MWR facilities (see chapter 17).

c. Use of commissary (see chapter 18).

d. Space available transportation (see chapter 19).

e. Survivor benefits, if elected (see section 2021).

2019. Privileges for Individuals Discharged from the Navy Reserve Without Pay but Eligible for Non-Regular Retired Pay at or After Age 60 (Former Members). Individuals who have been discharged from the Navy Reserve but are eligible for non-regular retired pay at or after age 60 under 10 U.S.C., 12731 are referred to as Former Members. These individuals are eligible for commissary, exchange, and MWR benefits under 10 U.S.C., chapter 54. Specifically, Former Members and their family members are entitled to the DD 1173, Department of Defense Uniformed Services Identification and Privilege Card. This card grants unlimited exchange, MWR, and commissary privileges.

2020. Health Care Benefits for Members of the Navy Reserve and Former Members Receiving Retired Pay at or After Age 60. When in receipt of retired pay, retired Reservists and Former Members are eligible for the benefits listed in section 2018 or 2019, as well as the following health care benefits.

1. Retired members of the Navy Reserve and Former Members receiving retired pay from the Navy are eligible for TRICARE Prime, Standard, or Extra from ages 60 through 64 and TRICARE for Life (TFL) with Medicare Parts A and B coverage at age 65.

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a. Family members and survivors of retired members and Former Members are eligible for TRICARE Prime, Standard, or Extra. After enrollment in Medicare Part B, they may be eligible for TFL. Survivors include spouses, unremarried widows or widowers, unmarried children under age 21, those under 23 if enrolled full time in college, and those incapable of self-support because of a mental or physical incapacity which existed prior to their 21st birthday.

b. Parents and parents-in-law who are dependent on a retired or Former Member for more than one-half of their support and reside in the member's household, as well as surviving parents and parents-in-law who met such requirements at the time of the member's death, are eligible for care in military treatment facilities (MTF) and may enroll in TRICARE Plus based on space/resource availability. They are not eligible for TRICARE Prime, Standard, Extra, or TFL. See www.tricare.osd.mil/faqs/ for additional information.

2. Retired members and their family members, including those age 65 and over, are eligible for the Uniform Services Family Health Plan (USFHP), a TRICARE Prime option.

a. All health care must be through the USFHP network, not through MTFs, pharmacies, or other TRICARE-authorized providers.

b. USFHP care includes outpatient and inpatient care, pharmacy services, emergency and urgent care, therapy, home health care, mental health care, and medical equipment. See www.usfhp.com for more information.

2021. Reserve Component Survivor Benefit Plan and Survivor Benefit Plan (RC-SBP and SBP)

1. The RC-SBP was established by 10 U.S.C., chapter 73, to provide an annuity to eligible beneficiaries of Reservists who are qualified for retired pay at age 60. An RC-SBP information booklet containing an option election certificate is forwarded as part of the member's NOE package. Members will have 90 days from the date of receipt of the package to participate in RC-SBP by mailing the election certificate. It must be postmarked within the 90-day time frame in order to be considered a valid election. The exception to this rule is, if the member is not

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married at the time of receipt of the NOE package, then an election can be made within 1 year of acquiring a spouse/child.

2. RC-SBP coverage is automatic at the maximum level for members who are married and

a. do not make an RC-SBP election within the 90-day timeframe.

b. elect Option A without providing spousal concurrence.

c. elect coverage at a lesser amount without providing spousal concurrence.

3. The Retired Serviceman's Family Protection Plan (RSFPP) was superseded by the SBP. Any election made under RSFPP is void if the member qualified for retired pay on or after 21 September 1972.

4. Persons eligible to make an election under the SBP who desire other than the automatic coverage or who have eligible minor children should complete and mail a DD 2656 to NAVPERSCOM (PERS-912) prior to the date of initial eligibility for retired pay. This date is normally the member's 60th birthday; however, where eligibility for retired pay is attained after age 60, care should be taken to ensure the election is made in advance of the eligibility date.

5. Any requests for clarification or additional information about SBP or RC-SBP at age 60 may be referred to NAVPERSCOM (PERS-912). After the member starts receiving retired pay, all questions about RC-SBP and SBP should be directed to Defense Finance and Accounting Service (DFAS), 1240 East Ninth Street, Cleveland, OH 44199-2055, 1-800-321-1080.

2022. Additional Information

1. Upon retirement, the last digit of a Reserve officer's designator is changed to a 9.

2. Longevity for pay purposes continues to accrue while in a Retired Reserve status but stops when the member begins receiving retired pay, normally at age 60.

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3. Upon written request from the member and approval from the unit CO, a retirement ceremony may be provided upon transfer to the Retired Reserve. The ceremony should be designed to express the Navy's appreciation for the many years of faithful and honorable service members devoted to their country.Additional guidance may be obtained from MILPERSMAN 1800-010.

2023. Presentation of United States Flag. Upon transfer to the Retired Reserve, Reservists shall be presented a United States flag. A member is not eligible for a flag if the member has previously been presented a flag under any provision of law providing for the presentation of a United States flag, incident to release from active service for retirement. The supporting NOSC is responsible for procurement of the flag to SELRES and VTU members. NAVPERSCOM (PERS-912) is responsible for procurement and delivery to all other qualified members.

Note: Further information on Retirements and Frequently Asked Questions about this subject can be found at www.npc.navy.mil/CareerInfo/ReservePersonnelManagement.

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Enclosure (1) 20-27

CREDITING OF RETIREMENT POINTS

I II III

When the member is in an eligiblestatus and is

the member maybe credited with

1. is on Active Duty, IADT, AT, ADT, or ADSW

on such duty underorders

1 point for each day of AD, IADT, AT, ADT, or ADSW

2. attends scheduledunit training periods (drills) with pay (IDT)

a member of a SELRES unit under orders issued by competent authority

1 point for each drillperiod of a minimum 4 hours duration with a maximum of 2 points in any one calendar day

3. attends scheduled unit training period (drills) non-pay (IDT)

under orders (VTU) 1 point for each drillperiod of a minimum 3 hours duration except that two drills performed in the same day will be a minimum 4 hour duration each with a maximum of 2 points in any one calendar day

4. is satisfactorily completing authorized military correspondence courses

a member of the Ready or Standby Reserve-Active

points for the satisfactorycompletion of courses evaluated for retirement credit based upon the point evaluation listed

5. is authorized training in addition to the scheduled unit training periods (may not be substituted for scheduled drills in maintainingsatisfactoryperformance in the unit)

under orders (such training is performed in a non-pay status)

1 point for each drillperiod of a minimum 3 hours duration except that two drills performed in the same day will be of 4 hoursduration with a maximum of 2 points inany one calendar day

Figure 20-1

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-28

CREDITING OF RETIREMENT POINTS (CONT'D)

I II III

6. is authorized to attend professional or trade conventions, armed forces seminars, or professional meetings or training conferences; or performs duties in conjunction with Employer Support of the Guard and Reserve, (e.g., meeting with business executives to explain the significance of the Navy Reserve and National Guard, attendance at meetings, trade show exhibits); also known as Continuing Education (CE) and Continuing Medical Education (CME)

a member of the Ready or Standby Reserve- Active, and NAVRESFOR has authorized retire- ment point credit for attendance. The meet- ing is sponsored, super-vised, and conducted byone or more of the military departments and authorized by NAVRESFOR or NAVPERSCOMfor IRR as being of such military value that the instruction received would enhance the Reservists' professional qualifi- cations for duties to which they may be expected to be assignedupon mobilization, or the qualification of those whose work may besupervised. Reservistsregister with a designated monitor representing Navy Department or, in the absence of such monitor, are authorizedto, and do certify their own attendance. The Reservists' participation is without remuneration, other than the pay to which they may be entitled as a member ofa Navy Reserve program.

a maximum of 1 point per day of the meeting for a maximum of 20 points in any anniversary year

Figure 20-1 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-29

CREDITING OF RETIREMENT POINTS (CONT'D) I II III

7. performs liaison and recruiting duties for the U.S. Naval Academy

affiliated under orders as a member of Naval Academy Information Program (NAIP) (formerlycalled Blue & Gold Program)

1 point for each accumulated period of 3 hours spent in counselingprospective candidatesor liaison duties as prescribed, not to exceed 2 points in anyone calendar day basedon 8 hours performance of duty

8. performs staff and administrative duties

affiliated under orders to a unit of the Navy Reserve (pay for such training is not authorized)

1 point for a minimum of 3 hours of duty

9. performs civil defense duties

affiliated under orders with an authorized Civil Defense Program

1 point for aminimum of 3 hours of duty except that two drills performed in the same day will be of 4 hours minimum duration with a maximum of 2 points inany one calendar day

10. performs medical duties

assigned under orders and the duty is performed without remuneration (pay or professional fees) and outside the unit training periods for which point credit is already awarded

1 point for each accumulated 3 hour period of military medical duties or services not to exceed 2 points in one calendarday based on 8 hours performance of duty

Figure 20-1 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-30

CREDITING OF RETIREMENT POINTS (CONT'D) I II III

11. is a chaplain or chaplain candidate (chaplain candidates can only participate for point credit when their duty is supervised by a Navy chaplain)

assigned under orders to a unit of the Navy Reserve

1 point for each accumulated 3-hour period spent in military ceremony or worship service; spent in preparation for military worship service; or spent interviewing pro- spective applicants for the Chaplain program not to exceed 2 points per day based on 8 hours performance of duty. (Points other than credit for the drill period are not authorized for preparation performed during the scheduled drill periods.)

12. performs duties in connection with the Navy Marine Corps Military Affiliate Radio System (MARS) program

assigned under orders to participate in the MARS program

1 point for a minimum of 3 hours performance of duty with a maximum of 2 points in any one calendar day, based on a minimum of 8 hours performance of duty.

13. performs Funeral Honors Duty

under Inactive Duty (ID) orders

1 point for all FHD performed for at least 2 hours in 1 day unless the duty is performed while in a status for whichcredit is provided (e.g., IDT, AT)

Figure 20-1 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-31

CREDITING OF RETIREMENT POINTS (CONT'D) I II III

14. performs duties in support of the Sea Cadet program

assigned under orders issued by the order- issuing activity to duties in support of the Sea Cadet program

1 point for a minimumof 3 hours performance of duty with a maximum of 2 points in any day based on a minimum 8 hours performance of duties

15. performs duties as Campus Liaison Officer

assigned under orders issued by the order- issuing activity to duties as a Campus Liaison Officer

1 point for each accumulated 3 hour period of duty as prescribed by the appropriaterecruiting district commander with a maximum of 2 points in one calendar day based on a minimum of8 hours performance of duties

16. performs other training projects authorized by the appropriate program sponsor and approved by COMNAVRESFORCOM

a member of the USNR-R or the USNR-S1

1 point for each minimum 3 hours work on the project not to exceed 2 points in one calendar day based on a minimum 8 hours performance of duties. Points may not be awarded for any day for which points are earned for some other duty

Figure 20-1 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-32

CREDITING OF RETIREMENT POINTS (CONT'D) I II III

17. performs duties in the Merchant Marine

affiliated with the Merchant Marine

1 point for each 4 hours of professionaltraining, not to exceed 35 points peryear (e.g., STCW taken as a civilian;sea service to operate or renew license)1 point for each non-STCW professionaltraining, not toexceed 5 points per year.

18. performs other duties as specifically directed by COMNAVRESFORCOM

SELRES, VTU or MMIRRG member

number and duration as specified by COMNAVRESFORCOM. for pay drills: 1 point for each drillperiod of a minimum of 4 hours duration with a maximum 2 points in any one calendar day. for non-pay drills:1 point for each drill period of a minimum 3 hours duration except thattwo drills performedin the same day willbe a minimum 4 hour duration each with amaximum of 2 points in any one calendar day

19. is enrolled in an ROTC program and performs midshipmen/ cadet summer training

on official ROTC midshipmen/cadetsummer training orders

one point for each day under orders

Figure 20-1 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-33

PROCEDURES TO ENROLL ENLISTED MEMBERS IN THE NAVY ENLISTED/OFFICER PARTICIPATION SYSTEM (NEOPS)

The service record holder will prepare NAVPERS 1810/1 to enroll enlisted members in NEOPS. A copy of the NAVPERS 1810/1 can be downloaded by accessing the NAVPERSCOM Web site at www.npc.navy.mil.

1. Procedures to Prepare NAVPERS 1810/1 (must be typed or legibly printed; see figure 20-3).

a. Heading - It is essential that all information contained within the heading portion of the form be complete and accurate:

(1) RUIC - Reserve Unit Identification Code -5-digit code assigned to the particular Reserve unit.

(2) Reserve Unit Title - Use long title.

(3) UIC - Unit Identification code - 5-digit code assigned to the Navy Reserve activity (NOSC, NAS, NRF ship, etc.) where the individual Reserve unit is assigned.

(4) Record-Holding Activity Name - Use long title of service record-holding activity.

(5) Name (LAST) - Enter the first 15 letters of the Reservist's last name. Do not enter Jr., II, etc. Do not include spaces (e.g., VAN HORN should appear as VANHORN). If the member's last name is fewer than four letters, enter as many letters of the first name that it takes to make five positions in this block (e.g., TU WONG would appear as TU WO).

(6) Initial - Enter the first name initial only.

(7) SSN - Enter only 9 digits. Do not use spaces or hyphens. Verify SSN with individual's enlistment contract.

b. Period Covered (column 1)

Figure 20-2

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-34

PROCEDURES TO ENROLL ENLISTED MEMBERS IN THE NAVY ENLISTED/OFFICER PARTICIPATION SYSTEM (NEOPS) (CONT'D)

(1) Dates should be listed with the year, month, and day using the last 2 digits of the year, the 2-digit number for the month, and the 2-digit number for the day (YYMMDD).

(2) Start line one with the date of initial entry of the member into uniformed service. Review the enlistment contract and any available documentation of prior service for initial entry date. Continue each line by anniversary year.Note that information on prior service is to be recorded as follows:

(a) Regular Component - All periods of Active Duty service (USN, USMC, USAF, USA, USCG) are to be entered as a single line entry.

(b) Reserve Component - For all components of Reserve service (USNR, USMCR, USAFR, USAR, USCGR, National Guard (Active/Inactive)), enter individually on lines by the member's anniversary year.

(c) Unresolved Periods - If a line cannot be completed because information is not available, enter 999 in column (8).

(d) Broken Service Periods - If, during an interview, the Reservist claims no service in any branch for a particular time, broken service is confirmed. Enter the appropriate periods of time in the "From - To" column and 888 in column (8) of the applicable line.

(3) Last Line Entry - Enter the beginning date of the anniversary year in the "From" block and all other columns on this line are to be left blank. The points for this anniversary year will be calculated and credited through NSIPS.

c. Data columns (columns 2 through 8) - AT/ADT orders, NAVCOMPT 2120, Active Duty for Training Orders and Pay Voucher, NAVPERS 1070/604, Enlisted Qualification History,

Figure 20-2 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-35

PROCEDURES TO ENROLL ENLISTED MEMBERS IN THE NAVY ENLISTED/OFFICER PARTICIPATION SYSTEM (NEOPS) (CONT'D)

NAVPERS 1070/613, DD 214s, etc., as available, will be used to verify retirement points. Transfer the point credits in each category of service (drills, AT and ADT, Active Duty, correspondence courses, etc.) from any available documents (e.g., AT and ADT orders, NAVCOMPT 2120s, NAVPERS 1070/604s, NAVPERS 1070/613s, DD 214s, etc.) onto the NAVPERS 1810/1. The objective is to provide as complete and accurate a retirement point capture as possible.

(1) Total Drills (column 2) - This column indicates total drills performed within the specified anniversary year or period of service.

(2) AT and ADT (column 3) - This column reflects any AT and ADT completed during the period based upon AT and ADT orders (NAVCOMPT 2120). If AT and ADT documentation is not available, enter 00.

(3) Active Duty (column 4) - This column reflects Active Duty points. Credit for Active Duty time is day-for-day and must be computed accurately considering leap years and lost time. Day of enlistment and discharge are to be included in the Active Duty total. Any lost time should appear on the DD 214 and must be subtracted from the total period of Active Duty when computing retirement points.

(4) Correspondence Course (column 5) - This column reflects points for correspondence courses successfully completed during the period.

(5) Gratuitous Points (column 6) - This column reflects membership points earned during the period.

(6) Branch Code (column 7) - This column reflects branch of service. Enter the appropriate code for branch of the Armed Forces listed below:

Figure 20-2 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-36

PROCEDURES TO ENROLL ENLISTED MEMBERS IN THE NAVY ENLISTED/OFFICER PARTICIPATION SYSTEM (NEOPS) (CONT'D)

Branch of the Armed Forces Branch

None for broken service 0 U.S. Navy Reserve 6 U.S. Army A U.S. Army Reserve 1 U.S. Navy (regular only) N U.S. Marine Corps M U.S. Marine Corps Reserve 4 U.S. Air Force F U.S. Air Force Reserve 2 U.S. Coast Guard P U.S. Coast Guard Reserve 5 U.S. National Guard G U.S. Air National Guard 3 Period of time spent in Z more than one branch of service

(7) Column (8) - Total - In this column, add points indicated in the horizontal lines and enter the sum. Take care to ensure that no more than 90 points are credited for inactive participation (drills, correspondence courses, and membership points) for an anniversary year. Advise the member about the 90-point maximum for inactive participation during the reviewing and certifying interview.

2. Navy Reserve Enlisted Retirement Points Source Documents. Members must submit documentation to verify all military service with the NAVPERS 1810/1. The following participation and retirement credit documents contain information which contributes to the enlisted retirement point capture. Not all documents are in each Reservist's record, but any may be helpful in accumulating the data necessary to complete the NAVPERS 1810/1. In an effort to provide a comprehensive list of source documents for all members, including those with World War II service or earlier, this list contains several forms which have been superseded and are therefore not currently available (thus they are omitted from appendix C, Forms Availability). If documentation of service

Figure 20-2 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-37

PROCEDURES TO ENROLL ENLISTED MEMBERS IN THE NAVY ENLISTED/OFFICER PARTICIPATION SYSTEM (NEOPS) (CONT'D)

cannot be found in the service record, the members should provide documents from their personal records to substantiate service. A legible copy of all documents used to verify or support prior service information should be submitted to NAVPERSCOM (PERS-912).

a. Record of Navy Reserve Service

(1) NAVPERS 1070/611

(2) NAVPERS 1070/601-11 (Rev 10-58)

(3) NAVPERS 601 (1-54)

(4) BNP 952-7A

(5) NAVPERS 1070/605

(6) NAVCOMPT 2120

b. Administrative Remarks - if containing information related to participation

(1) NAVPERS 1070/613

(2) NAVPERS 601-13

c. Lost Time and Unauthorized Absence

(1) NAVPERS 1070/606

(2) NAVPERS 1070/607

d. Drill Attendance Records

(1) NAVRES 1570/21

(2) NAVPERS 601 (Rev 3-50)

Figure 20-2 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-38

PROCEDURES TO ENROLL ENLISTED MEMBERS IN THE NAVY ENLISTED/OFFICER PARTICIPATION SYSTEM (NEOPS) (CONT'D)

(3) NAVPERS 601-8A (New 6-4G)

e. First Statement of Service

(1) NAVPERS 1070/2

(2) NAVPERS 1070/3

(3) NAVPERS 1267

(4) NAVPERS 1822/1

f. Last Letter of Years of Qualifying Service

(1) NAVPERS 1070/30

(2) NAVPERS F-143

g. Record of Discharge

(1) NAVPERS 601-14

(2) NAVPERS 1070/614

h. DD 214

i. DD 215

j. NAVPERS 1070/601

(1) NAVRES 1570/21

(2) NAVPERS 601 (Rev 3-50)

k. NAVPERS 1070/622

l. NAVPERS 553, (Rev 8-45)

m. Correspondence course completion letters

Figure 20-2 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-39

PROCEDURES TO ENROLL ENLISTED MEMBERS IN THE NAVY ENLISTED/OFFICER PARTICIPATION SYSTEM (NEOPS) (CONT'D)

3. Additional Information to Prepare Form

a. For members with lost time or unauthorized absence, any NAVPERS 1070/606, NAVPERS 1070/607, and NAVPERS 1070/613 will be obtained and submitted with the NAVPERS 1810/1.

b. Members with prior Navy Reserve service who were previously in NEOPS who reenlist after broken service require only update documentation. Prepare a NAVPERS 1810/1 as prescribed in paragraph 1 and indicate "PRIOR NEOPS" on the form. Obtain a copy of the member's current enlistment contract, any pertinent military service update documentation, and most recent Annual Statement of Service History (ASOSH) or Historical Summary Sheet, if available, and submit with the NAVPERS 1810/1.

c. Ensure that all personnel involved in the transfer of retirement points review this chapter in order to understand retirement point procedures.

4. Reviewing and Certifying NAVPERS 1810/1

a. Members will review and sign the completed NAVPERS 1810/1. The signature indicates they have seen the information.If members do not agree with the awarded points, they should forward a statement with the completed form.

b. The CO of the submitting activity will certify and sign the document. "By direction" signatures are acceptable by individuals authorized to sign pay documents.

5. Distribution. Send part 1 of each NAVPERS 1810/1, along with supporting documentation, to NAVPERSCOM (PERS-912). Part 2 will be filed in the members' service record.

Figure 20-2 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-40

Figure 20-3

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-41

FORMAT FOR REQUESTING TRANSFER TO THE RETIRED RESERVE FOR OFFICIAL USE ONLY – PRIVACY SENSITIVE

(Date) From: Rating/Rank, Full Name, SSN/Designator To: Commander, Navy Personnel Command (PERS-912) Via: (1) Commanding Officer, Navy Reserve Unit (Note 1) (2) Commanding Officer, Navy Operational Support Center

Subj: REQUEST TO TRANSFER TO THE RETIRED RESERVE (Note 2)

Ref: (a) BUPERSINST 1001.39F

1. Per reference (a), I request transfer to the Retired Reserve.

2. The following information is provided:

a. Current mailing address, including zip code.

b. Current telephone numbers.

c. E-mail address.

d. Desired transfer date. (Note 3)

e. Date of birth.

f. Date of expiration of enlistment or valid extension (enlisted only).

g. Ceremony date requested. (Note 4)

h. Reason transfer is requested.

__________________ Member's signature

Figure 20-4

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-42

FORMAT FOR REQUESTING TRANSFER TO THE RETIRED RESERVE (CONT'D)

Note 1: Members not assigned to a drilling Reserve unit will not have "via" addresses. Their request should be submitted directly to NAVPERSCOM (PERS-912).

Note 2: Transfer to the Retired Reserve will be without pay if the member is under 60 years of age. Application forms to request retired pay upon reaching age 60 will be mailed to the member by NAVPERSCOM (PERS-912) approximately 6 months before reaching age 60.

Note 3: Per the Uniform Retirement Date Act, 5 U.S.C., 8301, the effective date of retirement must be the first day of a month desired by the member. Requests should be submitted not earlier than 12 months and not later than 6 months prior to the requested retirement date. Personnel will not be transferred to the Retired Reserve without written authorization from NAVPERSCOM (PERS-912). The effective date of transfer must be a date within the term of an enlistment contract or extension.Requests to cancel previously submitted applications for retirement without pay should be sent to NAVPERSCOM (PERS-912) and be endorsed by the same chain of command through which the original request was submitted.

Mail to: Commander, Navy Personnel Command (PERS-912) 5720 Integrity Drive Millington, TN 38055

Or e-mail to: PERS-49_retirements@navy.mil

Note 4: See section 2022 for more information.

Figure 20-4 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-43

MINIMUM RETIREMENT POINT CREDIT CHART Number of days in an active status Minimum points required

0 7 1 8 14 2 15 21 3 22 29 4 30 36 5 37 43 6 44 51 7 52 58 8 59 65 9 66 73 10 74 80 11 81 87 12 88 94 13 95 102 14 103 109 15 110 116 16 117 124 17 125 131 18 132 138 19 139 14G 20 147 153 21 154 160 22 161 168 23 169 175 24 176 182 25 183 189 26 190 197 27 198 204 28 205 211 29 212 219 30 220 226 31 227 233 32 234 240 33 241 28 34 29 255 35 256 262 36 263 270 37 271 277 38 278 284 39

Figure 20-5

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-44

MINIMUM RETIREMENT POINT CREDIT CHART (CONT'D)

Number of days in an active status Minimum points required 285 292 40 293 299 41 300 306 42 307 313 43 314 321 44 322 328 45 329 335 4G 336 343 47 344 350 8 351 357 9 358 365 (366) 50

Figure 20-5 (Cont'd)

BUPERSINST 1001.39F 17 Sep 07

Enclosure (1) 20-45

PRO-RATING NAVY RESERVE MEMBERSHIP POINTS

Number of days in the Active Reserve Membership Points to be Credited

From To Points

1 12 0

13 36 1

37 60 2

61 85 3

86 109 4

110 133 5

134 158 6

159 182 7

183 206 8

207 231 9

232 255 10

256 279 11

280 304 12

305 328 13

329 352 14

353 365 (366 leap year) 15

Figure 20-6

DEPARTMENT OF THE NAVYCOMMANDER NAVY RESERVE FORCE

1915 FORRESTAL DRIVE NORFOLK VIRGINIA 23551-4615

IN REPLY REFER TO:

5215 COMNAVRESFOR N1C2 5 Jun 12

Initial issue of our Navy Reserve Personnel Manual replaces the COMNAVRESFORINST 1001.5F and all changes via letter, memorandum, and N1 notifications. This manual is a completely revised replacement and can be used as our Reserve Force manpower ready reference manual.

RESPERS M-1001.5, Navy Reserve Personnel Manual (RESPERSMAN) is issued under Navy Regulations, 1990, Article 0105, for direction and guidance, and contains administrative procedures for Drilling Reservists and participating members of the Individual Ready Reserve within our Navy. Changes shall be effective upon the date specified on individual articles posted on Commander, Navy Reserve Force (COMNAVRESFOR) web site.

L. S. LITTLE Deputy

Distribution:Electronic copy via COMNAVRESFOR Web site https://www.navyreserve.navy.mil

Page 1 of 2

NAVY RESERVE PERSONNEL MANUAL TABLE OF CONTENTS

Primary Article Cognizance1000-1999 RESERVE MILITARY PERSONNEL

1000 RESERVE MILITARY PERSONNEL 1000-010 Selected Reserve Functional Area and Sex (RFAS) and

other Reserve Unit Assignment Document (RUAD) Codes

N12

1001-010 Satisfactory Participation in the Navy Reserve N111040-010 Reserve Unit Career Counselor (UCC) Program N15

1100 RESERVE PROGRAMS 1100-010 Reserve Incentive Programs N111100-020 Reserve Enlisted Incentives N111100-030 Reserve Officer Incentives (Non Healthcare

Professionals)N11

1100-040 Reserve Officer Incentives for Healthcare Professionals

N11

1200 RESERVE CLASSIFICATION PROGRAM 1221-010 Reserve Navy Enlisted Classification (NEC) Program N11

1300 RESERVE ASSIGNMENTS 1300-010 Selected Reserve Assignments N121300-020 Drilling Reservists Residing Overseas and

Performance of Inactive Duty Training (IDT) Overseas N12

1300-030 Voluntary Training Unit (VTU) N121300-040 Operational Support Unit (OSU) N121300-050 Administrative Processing Unit (APU) N121301-010 Officer Selected Reserve Assignments N1221306-010 Enlisted Selected Reserve Assignments N121

1500 INACTIVE DUTY TRAINING/ANNUAL TRAINING1534-010 Strategic Sealift Officer Program (SSOP) N141534-020 Strategic Sealift Readiness Group (SSRG) Required

ParticipationN14

1534-030 Strategic Sealift Readiness Group (SSRG) Voluntary Participation

N14

1534-040 Strategic Sealift Officer Program (SSOP) Selected Reserve (SELRES) and Voluntary Training Unit (VTU) Membership

N14

1534-050 Physical Readiness Standards Compliance Requirements for Members of the Strategic Sealift Readiness Group (SSRG)

N14

1570-010 Inactive Duty Training (IDT) Administration N111570-020 Other Inactive Duty Training and Inactive Duty N111570-030 Inactive Duty Training (IDT) Record and Report

MaintenanceN11

1571-010 Annual Training (AT) and Active Duty for Training (ADT)

N11

Page 2 of 2

NAVY RESERVE PERSONNEL MANUAL TABLE OF CONTENTS

Primary Article Cognizance

3000-3999 OPERATIONS AND READINESS 3060-010 Manpower Availability Status (MAS) Codes N353060-020 Individual Mobilization Status (IMS) Codes N35

6000-6999 SELECTED RESERVE MEDICAL AND DENTAL 6000-010 Selected Reserve Medical N9

7000-7999 FINANCIAL MANAGEMENT 7220-010 Reserve Pay N11

1534-010 5 Jun 12

Page 1 of 6

RESPERSMAN 1534-010

STRATEGIC SEALIFT OFFICER PROGRAM

ResponsibleOffice

COMNAVRESFORCOM(N14)

Phone: DSN COM FAX

262-2613 (800) 535-2580 (757) 444-7598

References (a) OPNAVINST 1534.1D (b) Merchant Marine Act, 1936, Title XIII (c) CNSTC 1533.2 ROD (d) BUPERSINST 1001.39F (e) BUPERSINST 1610.10C (f) OPNAVINST 6110.1J(g) Letter to NAVRESFOR from COMNAVRESFOR 081849Z AUG 11

1. Purpose. To issue information and amplifying guidance under reference (a), for the training and administration of Navy Reserve officers in the Strategic Sealift Officer Program (SSOP).

2. Background. The SSOP is significantly different from other Navy Reserve programs. The program consists of only officers, all of whom are required to maintain U.S. Coast Guard (USCG) Unlimited Tonnage and Horsepower Oceans Merchant Mariner Credentials (MMC) as a licensed Deck or Engineering Officer, and allows these officers to actively participate through either the Individual Ready Reserve (IRR) in the Strategic Sealift Readiness Group (SSRG) or the Selected Reserve. Program policy, organization, and responsibilities are provided in reference (a).

3. Mission. To manage, support, and train Strategic Sealift Officers (SSO) in the Navy Reserve pursuant to reference (b).

4. Organization. The SSOP is organized pursuant to reference (a).

5. Training and Administrative Procedures for the SSOP

a. In addition to the procedures in reference (a), the following training and administrative guidelines apply, based on the Reserve status of the program under which an individual is affiliated.

1534-010 5 Jun 12

Page 2 of 6

(1) Midshipman. The SSO, USNR midshipman program is directed by Navy Education and Training Command (NETC). Program administration, eligibility, participation requirements, and training are conducted per reference (c).

(2) IRR. Commander, Navy Reserve Forces Command (COMNAVRESFORCOM) (N14), administers the SSRG. Both the SSRG and the SSO Program Office (COMNAVRESFORCOM (N14)), are established to meet the unique training and administrative requirements of seagoing civilian employment. The SSO Program Office acts as a virtual Navy Operational Support Center (NAVOPSPTCEN), serving as the exclusive manager for all SSRG officer training, administration, and compliance requirements.

(3) Selected Reserve. SSO officers in a drilling status are administered per references (d). Specific training for personnel in Strategic Sealift Unit (SSU) is directed by the supported command.

b. The training and administrative procedures for individuals in the SSOP are adequately covered in the references and amplified by information on Navy Reserve Homeport, https://www.navyreserve.navy.mil under COMNAVRESFORCOM (N14) homepage.

6. Program Support

a. SSO Program Office. COMNAVRESFORCOM (N14) serves as the single point manager for SSRG officer training. The SSO Program Office, COMNAVRESFORCOM (N14) is responsible for training and administration of over 2,500 officers. These responsibilities include, but are not limited to: directing and executing Active Duty for Training (ADT), adjudicating ADT waivers, managing ADT and tuition budgets for the SSRG, coordinating accessions into the Selected Reserve with Commander, Navy Recruiting Command (COMNAVCRUITCOM), soliciting and recommending officers for selection via the APPLY board, directing and monitoring individual participation, direct coordination with Navy Personnel Command (NAVPERSCOM) on record maintenance and retirement points, coordination with Naval Service Training Command (NSTC) (at the maritime academies), managing the mentoring program, liaise with maritime industry, and serve as the Navy’s subject matter expert for merchant mariner licensure and civilian training requirements.

b. Administration of SSO personnel by COMNAVRESFORCOM (N14) is indirect. Communications are completed remotely using the

1534-010 5 Jun 12

Page 3 of 6

internet, phone, fax, e-mail and mail. This structure is tailored to accommodate the scheduling needs of sailing merchant mariners and the disparate geographic distribution of the membership. A yearly community meeting can be held for direct interaction. The SSO Program Manager (PM) maintains direct and frequent contact with supported command(s), Deputy Chief of Naval Operations (DCNO) (N42), Commander, Military Sealift Command (COMSC), and the National Shipping Authority/U.S. Maritime Administration (MARAD) on training and support requirements. The program office can be contacted as follows:

Commander Navy Reserve Forces Command (N14) 1915 Forrestal Dr Norfolk, VA 23551-4615

Phone: (800) 535-2580 DSN: 262-2444 Fax: (757) 444-7597 E-mail: MMR_Program_Office@navy.mil

Additional information and resources are also available on the Navy Reserve Homeport, https://www.navyreserve.navy.mil under COMNAVRESFORCOM (N14) homepage. Consulting the Homeport on a quarterly basis for program updates is advised.

c. Personnel Service and Health Records. Per reference (g), SSRG officers remain members of the IRR; however, their records are maintained by NAVOPSPTCEN with coordination from the SSO Program Office. Documents received by COMNAVRESFORCOM (N14), which should be a part of an officer's health record, may be delivered to the local NAVOPSPTCEN for insertion into the applicable record. SSRG may be authorized by COMNAVRESFORCOM (N14) in writing to hand carry their medical records.

7. Action. The following actions are assigned to specified commands/officers.

a. SSO Program Office COMNAVRESFORCOM (N14) shall

(1) Serve as the SSOPM; acting as CO for SSRG in UIC 2525M.

(2) Serve as the point of contact for SSO officers in the SSRG.

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(3) Assign training to SSRG officers, as necessary, to meet the objectives of the program.

(4) Assign SSRG officers to contributory support ADT as requested by active duty commands.

(5) Coordinate, endorse and process SSRG requests for:

(a) Pay/non-pay/additional ADT per current policy

(b) Individual Participation Authority (IPA) orders

(c) Retirement point credit under the Professional Training option

(d) Uniform allowance claims

(e) ADT waiver

(6) Obtain availability from active duty commands for SSRG officer training.

(7) Maintain an electronic tracking system, which will monitor individual officer performance; current SSO program status, and prepare required reports. Items monitored include U.S. Coast Guard MMC expiration, STCW 95 certificate qualification, rank, ADT performance, annual report submission, sailing status, etc.

(8) Provide documents to NAVPERSCOM (PERS-3) for inclusion in SSRG Officer Official Military Personnel File (OMPF) and service/health records.

(9) Nominate qualified SSRG officers for promotion selection board membership, Naval War College, National Defense University courses, and any other program requiring a command endorsement.

(10) Maintain the SSO Homeport which provides SSRG officers with information regarding their current program qualifications and requirements.

(11) Provide Selected Reserve affiliation or affiliation waiver recommendations for SSRG officers.

(12) Endorse all requests for SSO designation.

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(13) Monitor the SSO, USNR midshipman program graduates' fulfillment of the commissioned service requirements and TSA.Provide report noncompliance to the Program Sponsor.

(14) Monitor performance of program members. Report officers who fail to meet their military obligations to NAVPERSCOM (PERS-911). The SSOPM will be the final determination of an individual’s SSOP Compliance.

(15) Act as a liaison with Military Sealift Command (Flag Sponsor), Chief of Naval Operations (Program Sponsor), and MARAD/National Shipping Authority.

(16) Manage and administer Reserve Personnel Navy (RPN) and Operation and Maintenance, Navy Reserve (OMNR) budgets.

(17) Manage Selected Reserve affiliations and assignments by coordinating with COMNAVRESFORCOM (N1) and COMNAVCRUITCOM.

(18) Act as a liaison with NAVPERSCOM (PERS 931) on mobilization issues affecting the SSO.

(19) Act as a liaison with NETC/NSTC on midshipman commissioning and training issues.

(20) Administer the SSO Mentoring Program.

(21) Act as a liaison with Bureau of Naval Personnel (BUPERS) (BUPERS-318) concerning SSO community management issues.

b. COMNAVRESFORCOM (N3) and (N7) shall: Obtain availability and provide specific ADT reporting instructions for shipboard units or schools as requested by COMNAVRESFORCOM (N14). COMNAVRESFORCOM (N7) will provide additional support for schools and training.

c. NAVOPSPTCEN COs shall:

(1) Provide appropriate medical and dental support for all SSRG officers, either voluntary or required participation, to include: PHA, HIV testing, PFA and body fat measurements pursuant to reference (f). Forward associated documentation to the SSO Program Office as requested.

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(2) Forward training documentation for SSRG officers participating in IDT periods under IPA orders with local Navy Reserve units.

(3) Provide support to the SSO Program Office in cases of SSRG disciplinary actions, as requested.

(4) Provide support to the SSO Program Office in cases of SSRG medical issues, as requested.

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RESPERSMAN 1534-020

STRATEGIC SEALIFT READINESS GROUP REQUIRED PARTICIPATION

ResponsibleOffice

COMNAVRESFORCOM(N14)

Phone: DSN COM FAX

262-2613 (800) 535-2580 (757) 444-7598

References (a) OPNAVINST 1534.1D (b) BUPERSINST 1001.39F (c) BUPERSINST 1610.10C (d) OPNAVINST 6110.1J(e) COMSCINST 1534.1 (f) SECNAVINST 1920.6C

1. General. Issue information and amplifying guidance under reference (a), for the compliance requirements for members of the Strategic Sealift Readiness Group (SSRG). Updated information and links can be found on Navy Reserve Homeport https://navyreserve.navy.mil COMNAVRESFORCOM (N14) homepage.

2. Policy

a. Requirements

(1) Active Duty for Training (ADT). All SSRG members are required to complete 12 days of ADT each fiscal year (FY).Procedures for requesting and processing ADT, or obtaining an ADT waiver, are available on the Navy Reserve Homeport https://www.navyreserve.navy.mil under COMNAVRESFORCOM (N14) homepage. ADT will be scheduled by all SSRG officers each FY between 1 October and 31 March. Waivers are processed per references (a) and (e). ADTs may be performed throughout the fiscal year.

(2) Annual Reporting. All SSO officers will report their current contact information and Civilian Employment Information (CEI) annually to COMNAVRESFORCOM (N14), via Navy Standard Integrated Personnel System (NSIPS). The SSO Program Office may require additional forms of reporting as directed.

(3) Administrative Requirements. SSRG officers are required to answer all official correspondence, maintain their NSIPS electronic service record (ESR), and inform the SSO Program Office of all address, phone number, employment and e-mail changes.

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(4) Physical Examination Requirements. Per references (a), (b), and (e), SSRG officers are required to obtain Periodic Health Assessments (PHAs) every year and notify COMNAVRESFORCOM (N14) whenever there is a change in physical condition that may interfere with fulfillment of their Reserve obligations. SSRG Officers are also required to comply with Navy body composition assessment (BCA) and fitness standards. The procedures for obtaining required PHAs are available on the Navy Reserve Homeport https://www.navyreserve.navy.mil under COMNAVRESFORCOM (N14) homepage.

(5) Physical Fitness Assessment Requirements. Per references (a), (b), and (e), SSRG officers are required to maintain physical fitness standards and complete semi-annual Physical Fitness Assessments (PFA) beginning in FY 13. PFA requirements are discussed in RESPERSMAN 1534-050.

(6) Active USCG Merchant Mariner Credential (MMC). This can be as a Deck or Engineering officer. The MMC must be endorsed for either Unlimited tonnage (deck) or Unlimitedhorsepower (engine), and be valid on all oceans. A STCW endorsement as OICNW or OICEW or higher is required. The SSRG is an unlimited tonnage, oceans program and all members must be licensed to sail unlimited tonnage/HP vessels on international water, into foreign ports.

(a) Members who through their own misconduct or dereliction, fail to maintain those professional licenses necessary to perform military duties as a SSO, are subject to administrative separation from the Navy Reserve per reference (f), enclosure (3), paragraph 1(b)(10), and/or transfer to inactive status pending resolution of their licensing requirements.

(b) Per references (a) and (e) members may submit a waiver request to Commander Military Sealift Command via SSOPM.Waivers can only be granted once in a SSO’s career and do not provide sanctuary from annual training requirements.

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RESPERSMAN 1534-030

STRATEGIC SEALIFT READINESS GROUP VOLUNTARY PARTICIPATION

ResponsibleOffice

COMNAVRESFORCOM(N14)

Phone: DSN COM FAX

262-2613 (800) 535-2580 (757) 444-7598

References (a) OPNAVINST 1534.1D (b) BUPERSINST 1001.39F (c) BUPERSINST 1610.10C (d) OPNAVINST 6110.1J

1. General

a. The Strategic Sealift Readiness Group (SSRG) program’s mandatory participation requirements do not provide sufficient retirement points for an officer to achieve a qualifying year for retirement purposes. As a result, SSRG officers are provided additional training opportunities to acquire necessary points.

b. The Strategic Sealift Officer Program (SSOP) authorizes participation of Strategic Sealift Officers (SSOs) in the SSRG to perform voluntary non-pay Inactive Duty Training (IDT) with Selected Reserve units.

2. Voluntary Participation

a. Correspondence Courses. SSRG officers are encouraged to complete correspondence courses approved by Naval Education and Training Center (NETC) and Navy Knowledge Online (NKO).

b. Inactive Duty Training (IDT) Individual Participation Authority (IPA) Orders. SSRG officers desiring to acquire additional training and obtain retirement points for a qualifying year, and whose sailing, and or work schedules permit, may participate in non-pay IDT periods under IPA orders.In order to qualify for IPA orders an officer must be compliant with all other SSOP requirements. IPA orders are issued in a non-pay status, without reimbursement for travel; for duty performed with an approved Navy Reserve unit in the officer’s geographic location. COMNAVRESFORCOM (N14) authorizes and issues IPA orders for the officer to participate in scheduled IDT periods with a specific Navy Reserve unit. IPA orders are not authorized for service in imminent danger zones.

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c. Active Duty for Training (ADT). SSRG officers are eligible to perform ADT in addition to that required by reference (a). Additional ADT periods may be requested and performed in a pay or non-pay status. SSRG officers requesting to perform a second paid ADT in a fiscal year may request (but are not guaranteed) additional ADT after 31 March.

d. Retirement Points. The following outlines specific retirement point values assessed for professional training attained in a civilian capacity. In all cases, courses completed while on orders (ADT/Annual Training/IDT/IPA) are not permissible. Reference (b) provides more detail in the application and permissibility of retirement points. The retirement point process map and documentation can be viewed on the Navy Reserve Homeport https://www.navyreserve.navy.mil under COMNAVRESFORCOM (N14) homepage.

(1) For non-Standards for the Training and Certification of Watchstanders (STCW) Professional Training, one point per day is awarded for each day of training. No more than five points total may be credited in any anniversary year.

(2) For STCW Professional Training courses, one point per four hours is awarded. No more than 35 points total may be credited in any anniversary year.

(3) For military courses, one point per four hours is awarded. No more than 35 points total may be credited in any anniversary year. Completion certificates for military courses must have a DoD NIN printed on them to be eligible for retirement points.

(4) U.S. Coast Guard (USCG) Merchant Mariner Credentials (MMC) renewal, upgrade or initial issuance will be credited a maximum of 35 points per anniversary year. All MMC points’ requests must be accompanied by a valid STCW endorsement.

(a) STCW Courses, upgrades, renewals or initial MMC completed prior to 10 July 1998 are not eligible for retirement points.

(5) Credit for Extended Sea Service. SSOP Manager (SSOPM) may credit compliant SSRG officers with 35 retirement points for service over 180 cumulative days at sea in an anniversary year, per reference (a):

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(a) Above days at sea must be documented by USCG discharge papers or letter of sea service from Military Sealift Command (MSC). Time employed aboard Ready Reserve Force (RRF) ships, even in reduced operating status, count as sea days.Service must be on an unlimited tonnage vessel in ocean service while signed on in a licensed capacity.

(b) Awarding of points for extended sea time will not be issued unless the officer is in compliance with all other SSOP requirements specified in this paragraph. The awarding of points for extended sea service commenced from 1 January 2006 and is not retroactive from this date.

(6) Credit for Harbor Pilots. The SSOPM may credit harbor pilots with up to 20 retirement points per anniversary year for qualifying service of at least 100 days of 180 trips completed. Criteria are as follows:

(a) The harbor pilot must be compliant with all other SSOP requirements.

(b) The officer must be a current member of a recognized pilot organization and an active member of the SSRG harbor pilot group as determined by the SSOPM.

(c) Pilotage for any of the time must be obtained onboard an unlimited tonnage vessel; and be determined by days onboard or trips completed while piloting a vessel, as documented by the member and verified by the SSOPM.

(d) Standby time will not count.

(e) Each request for pilotage retirement points must be accompanied by a letter from the pilot organization stating that the individual is a member in good standing and provide a copy of the state issued license or certification as applicable.

(f) Final determination as to the amount of time to be recognized per each request for pilotage shall be made by the SSOPM and based upon the aforementioned criteria.

2. Inactive Duty Training (IDT)

a. Policy

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(1) Officers must be in good standing and fully compliant to be eligible to voluntarily participate with Selected Reserve units.

(2) Officers must have completed a Periodic Health Assessment (PHA) and a Physical Fitness Assessment (PFA) within the last year in order to be eligible to voluntarily participate with Selected Reserve units.

(3) IDT drills shall not be conducted in designated imminent danger areas per reference (b).

(4) IDT period duration: No more than two IDT periods may be performed in one day. The minimum duration of a single non-pay drill by a member in a non-pay status is three hours.If two non-pay IDT periods are performed in the same day, the minimum drill time is four hours each. The maximum duration of an IDT period is 24 hours. Time allotted for meals cannot be credited towards the required length of IDT periods, but the meal period must be included as part of the drill period. For example, the morning IDT period commences at 0730 and expires at 1230. The afternoon IDT period commences at 1230 and expires at 1630. A 1-hour meal period was included during the morning IDT period. Hence, two 4-hour IDT periods were performed.

(5) IDT period credit: All members reporting for their IDT period at the scheduled time and place will be mustered for the purposes of drill accounting and establishing Uniform Code of Military Justice (UCMJ) authority. A member who is present for the prescribed IDT period will be authorized one retirement point credit for each satisfactory drill performed. If the Commanding Officer (CO) to whom the member reports for drill determines the member's performance during the IDT period is unsatisfactory, the member's IDT period may be declared unsatisfactory.

(6) IDT scheduling: Officers will coordinate with the supporting Navy Reserve Activity (NRA) to establish in advance of the upcoming Fiscal Year (FY) drill schedule. If the unit has a drill weekend schedule, the officer and the NRA should make every effort to schedule drills for the individual during these weekends. Inactive Duty Participation Authorization (IPA) drills need to be scheduled and authorized in advance by the Strategic Sealift Officer Program Manager (SSOPM). Members are not authorized to perform IPA drills without an official muster form signed by the SSOPM.

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(7) IDT reschedule: Once drills are scheduled, they must be adjudicated or rescheduled. IDT periods may not be rescheduled after the fact. If a member cannot make a scheduled drill due to unforeseen circumstances, they are required to request that drill to be rescheduled in writing prior to the date of said drill period. Failure to do so will result in the drill being adjudicated as unexcused.

(8) Unexcused drills: Drills that are determined to be unexcused by the SSO Program Office will be adjudicated as such.A trend of unexcused drills will be considered abuse of the IPA program and could lead to disapproval of future IPA requests.

(9) Completed muster forms shall be forwarded to the SSOPM by close of business on the fourth day after the drills were performed. Failure to provide the SSOPM with a completed muster form will be considered as unexecuted and will be processed accordingly.

b. Responsibilities

(1) SSO Program Office shall:

(a) Act as the final approval authority for all IPA requests.

(b) Prepare and process official muster forms.

(c) Provide oversight and ensure compliance with RESPERSMAN 1534-010, RESPERSMAN 1534-020, RESPERSMAN 1534-040.

(2) NRA Commanding Officer (CO) shall:

(a) Forward requests that have approval recommendations to the SSO Program Office for final determination.

(b) Provide information on the tasks to be accomplished during approved IPAs using the IPA feeder request.

(c) Conduct PFAs per reference (a) for members who perform IPAs.

(d) Conduct PHAs for members who perform IPAs.

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(e) Forward properly completed official muster form for drills performed.

(3) Navy Reserve Unit COs shall:

(a) Certify SSRG officer attendance at IDT training periods under IPA orders and ensure Navy training provided is consistent with SSO mission. Forward completed IPA forms to COMNAVRESFORCOM (N14).

(b) Submit Fitness Reports (FITREPs) as the Regular Reporting Senior for SSRG Officers assigned to their unit performing IPA orders for more than 90 days; with a minimum of 80 percent drill attendance per reference (f).

(4) SSO members shall:

(a) Contact the NRA and obtain written endorsement from the CO, Executive Officer (XO) or Officer in Charge (OIC) to participate.

(b) Contact the NRA to coordinate the scheduling of a PHA prior to executing the requested IPA.

(c) Contact the NRA to coordinate the scheduling of a PFA per reference (a) prior to executing the requested IPA.

(d) Coordinate with gaining unit and SSO Program Office for any changes to approved IPA schedule.

3. SSRG Fitness Reports (FITREPs). SSRG officers do not have a regular reporting senior and do not receive a regular, annual FITREP. Regular FITREPs on SSRG officers will be submitted under the following conditions:

a. SSRG officers authorized by COMNAVRESFORCOM (N14) to participate with a Navy Reserve unit under IPA orders, and who participate consecutively with that unit for a period of 90 days or more; and participating in at least 80 percent of the drills will receive a regular FITREP. For these reports, the CO of the Navy Reserve unit with which the SSRG officer trained, will be the “Regular Reporting Senior.”

b. Reference (e) requires submission of regular FITREPS on all SSRG officers performing more than 90 consecutive days of Active Duty for Training (ADT).

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c. A "Not Observed" FITREP, with a brief description of duties and accomplishments for SSRG officers is required for ADT periods less than 90 days.

d. All SSRG FITREPs must have an entry in Block 20 of the FITREP. Most SSRG will have codes of B, F or N. The N code should be used sparingly and the member should notify the program office if that code is used on their FITREP.

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RESPERSMAN 1534-040

STRATEGIC SEALIFT OFFICER PROGRAM SELECTED RESERVE AND VOLUNTARY TRAINING UNIT MEMBERSHIP

ResponsibleOffice

COMNAVRESFORCOM(N14)

Phone: DSN COM FAX

262-2613 (800) 535-2580 (757) 444-7598

References (a) OPNAVINST 1534.1D (b) Merchant Marine Act, 1936, Title XIII (c) CNSTC 1533.2 ROD (d) BUPERSINST 1001.39F (e) BUPERSINST 1610.10C (f) OPNAVINST 6110.1J

1. Purpose. To issue information and amplifying guidance under reference (a), for the training and administration of Navy Reserve officers in the Strategic Sealift Officer Program (SSOP).

2. Selected Reserve (SELRES) and Voluntary Training Unit (VTU)Affiliation by a Strategic Sealift Readiness Group (SSRG)Officer

a. Eligibility. SSRG officers who can satisfy the SELRES participation requirements are eligible for affiliation provided they meet the following conditions:

(1) Designator is 1665.

(2) Participates satisfactorily in the SSOP.

(3) Possesses a valid and current U.S. Coast Guard Merchant Marine Credential (MMC) as noted in reference (a).

b. Affiliation Procedures. SSRG officers who meet the eligibility criteria for affiliation as a SELRES should contact a Navy Officer Recruiter to identify an available billet. SSOs are required to fill open SSO designated billets, or billets with a SSO Reserve Functional Area and Sex (RFAS) code first.Only after all open SSO billets are filled, will a SSO be allowed to fill other billets. Per reference (a), SSO SELRES are eligible to fill 1XXX and 1050 coded billets. The SSOP Manager is the point of contact for all SSO SELRES affiliation

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questions and approves affiliation packages from Commander Navy Recruit Command (COMNAVCRUITCOM).

c. Accession Procedures. Direct Commission Officers (DCO) can access provided that they have at minimum an unlimited tonnage chief mate or 1st Assistant Engineer MMC with commensurate Standards for the Training and Certification of Watchstanders (STCW) endorsement. They must also meet all other Reserve Component (RC) requirements, provided that COMNAVRESFORCOM (N14) authorizes accessions. All DCOs must commission into the SSRG and can be considered for SELRES affiliation after completing the initial SSO Post Commissioning Indoctrination (PCI) course. The SSOPM must endorse all DCO accessions into the SSRG.

3. SSO SELRES and VTU Procedures

a. Professional points requests for SSO SELRES are forwarded to the SSOP for handling. Refer to RESPERSMAN 1534-030 for more information.

b. All SSOs are required to maintain an active USCG Merchant Mariner Credential (MMC). This can be as a Deck or Engineering officer. The MMC must be endorsed for either Unlimited tonnage (deck) or Unlimited horsepower (engine), and be valid on “all oceans”. A STCW endorsement as Officer in Charge of a Navigational Watch (OICNW) or Officer in Charge of an Engineering Watch (OICEW) or higher is required. The SSRG is an unlimited tonnage, oceans program and all members must be licensed to sail unlimited tonnage/horsepower (HP) vessels on international water, into foreign ports.

(1) Members who through their own misconduct or dereliction, fail to maintain those professional licenses necessary to perform military duties as a SSO, are subject to administrative separation from the Naval service per reference (f), enclosure (3), paragraph 1(b)(10), and/or transfer to inactive status pending resolution of their licensing requirements.

(2) Per reference (a), members may submit a waiver request to Commander Military Sealift Command via SSOPM.Waivers can only be granted once in a SSO’s career and do not provide sanctuary from annual training requirements.

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c. SSO SELRES and VTU members are not authorized SSRG ADT funding.

d. SSO SELRES and VTU member may return to the SSRG contingent on the following requirement:

(1) Must possess a valid MMC and STCW.

(2) Cannot be on the Ready Mobilization Pool (RMP) list.

(3) Must meet all participation requirements outlined in reference (a).

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RESPERSMAN 1534-050

PHYSICAL READINESS STANDARDS COMPLIANCE REQUIREMENTS FOR MEMBERS OF THE STRATEGIC SEALIFT READINESS GROUP

ResponsibleOffice

COMNAVRESFORCOM(N14)

Phone: DSN COM FAX

(800) 535-2580 (757) 444-7597

References (a) OPNAVINST 6110.1J (b) OPNAVINST 1534.1D (c) BUPERSINST 1001.39F (d) COMSCINST 1534.1

1. General

a. All members of the Navy must meet minimum Physical Readiness Standards. Strategic Sealift Officers (SSO) in the Strategic Sealift Readiness Group (SSRG) perform increasingly important short notice operational Active Duty for Training (ADT), Active Duty for Special Work (ADSW), Mobilizations (MOB) and recall assignments both in the continental United States (CONUS) and outside the continental United States (OCONUS). To ensure the operational capabilities of the SSRG, members must maintain minimum prescribed levels of physical readiness necessary for world-wide deployment.

2. Policy. All SSRG personnel shall meet minimum physical readiness standards for continued Naval service. Eligibility for orders is contingent on satisfactory compliance.

a. SSRG officers must complete, during the calendar year, one annual Periodic Health Assessment (PHA).

b. Effective fiscal year 2013, SSRG officers must complete two Physical Fitness Assessments (PFA) per calendar year; the first one to be completed during Cycle 1 (JAN-JUN), and the second during Cycle 2 (JUL-DEC).

(1) The PFA is administered by a qualified Command Fitness Leader (CFL) of a NRA or Active Component (AC) command.All SSOs shall complete a NAVPERS 6110/3 via Physical Readiness Information Management System (PRIMS) https://www.bol.navy.milprior to participating in a PFA.

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(2) Body Composition Assessment (BCA) must be completed by a certified CFL and forwarded by the CFL to COMNAVRESFORCOM (N14). COMNAVRESFORCOM (N14) is the CFL for Reserve Unit Identification Code (RUIC) 2525M.

c. Waivers will be authorized for PHA/PFA requirements per reference (a).

d. A failure of either the BCA or PRT component of the PFA constitutes a PFA failure. In the event a medical waiver is granted for all or part of the PRT, SSOs must still pass the BCA component unless it is also medically waived.

e. SSRG Officers with a failing PFA in the most recent cycle; without a passing PFA in the last two cycles; or without any PFA information in PRIMS in the last two cycles will not be authorized access to SSRG ADT funding.

f. The SSOPM will grant waivers per reference (a). PHA or PFA waivers do not constitute a waiver of required participation delineated in RESPERSMAN 1534-020.

3. Responsibilities

a. SSO Program Office shall:

(1) Provide oversight and ensure compliance with applicable directives.

b. Navy Reserve Activity (NRA) shall:

(1) Conduct PFAs per reference (a).

(2) Conduct PHAs for members. The CFL is responsible for conducting a safe PRT and shall complete the PFA checklist in the Operating Guide. All events of the PRT shall be performed per the Operating Guide.

(3) Forward results of PFA to SSO Program Office.

c. SSO members shall:

(1) Contact the NRA to coordinate the scheduling of a PHA.

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(2) Contact the CFL to coordinate the scheduling of a PFA per reference (a).

(3) Coordinate with gaining unit and SSO Program Office for opportunities to perform PHA/PFA while on ADT.