Friday, December 14th, 2012

Training programs, courses, modules for e-learning

2 types of training programs:

-Training and certification of trainers, instructional designers and subject

matter experts within „Designing and Developing e-learning courses“

-Training and certification of training managers and facilitators within

„Managing and evaluating e-learning activities“

4 trainings = 4 months – 1 training/ per month / 7 days

1 – RU (64)

2 – EDUTER, BOKU (30+30)

3 – EDUTER, BOKU (10+10)

4 – SUA, UNITUS (10+10)

7 target groups

subject defined by:

• an environmental component affected (water, soil, biota, air)

• an industry sector with typical forms of impact (agriculture,

forestry, municipal and services, small energy and industry,

transport)

Each partner elaborates modules for specific environmental components

All modules similarly structured and consist of 9 (for air) to 15 (for water)

sub-modules pertaining to resources and distribution, chemical and physical

characteristics, environmental quality and services, modeling and

monitoring system, economic assessment of environmental damage

198 modules of 9 hours

each forms 49 training courses of 72 hours - compose the 7 modular

training programs in Environmental management, design and environmental

impact assessment

One general program „Fundamentals of environmental management,

design and environmental impact assessment“ – 1st level, 504 hours

5 advanced programs related to industry sectors „Environmental

management, design and impact assessment in agriculture“ (also forestry,

municipal facilities and services, small energy and industry and transport

respectively) – 2nd level, 504 hours

an advanced scientific programs („GIS-technologies, modeling and

forecasting in environmental management design and impact assessment“

with advanced training in mathematical and ecological modeling, GIS,

DSS, etc.)

All programs will be ECTS-based

Strategy for advanced training of the staff

An advanced scientific programs („GIS-technologies, modeling and

forecasting in environmental management design and impact

assessment“ with advanced training in mathematical and ecological

modeling, GIS, DSS, etc.)

Strategy for acquisition of equipment and software

RSAU-MTA, VSU, KUBSAU, TSU, FEFU Costs TOTAL excluding

VAT and

Taxes

Interactive board SMART BOARD 685ix-MPP 6 633

Laptop Lenovo Think Pad T520 (Core i7 2620M/Win 7 Prof) 1 431

Video-projector Epson EH-TW3800 1 810

4 Workstations Dell Precision T3500 MT W3550 + LCD 22'‚ 4 250

5 Microsoft Retail Life Cam Studio USB Full HD 1080p 425

5 Logitech G35 Surround Sound Headset

625

MS Office 2010 Pro Plus Academic, 5 Licenses 281

Office printer/scanner/copier Kyocera FS-C2026MFP 938

Domain name registration and web hosting 650

LMS + Open Meetings installation and configuration 4 032

Books, periodicals, e-libraries in environmental sciences 650

5 Licences of SCORM compliant e-learning authoring software 4 150

When the threshold of EUR 25 000 is exceeded, a tendering

procedure with min. 3 quotations is required. Beneficiaries may

not split the purchase into smaller contracts below the threshold.

Tendering procedure – done by RSAU-MTA

Supplier selection – SUA

Invoice payment - SUA

SUA – as a coordinating institution will contact the National Tempus

Office and Department of Taxes and Custom Duties and the

coordinator should receive a Certificate allowing the partner

country to be exempted from taxes. If this is not possible, the

proof that country can not be exempted from taxes will be

declared.

BOKU

to elaborate of Training concept

to provide recommendation to the partner HEIs on the topical

issues of environmental sciences relevant for the library update

with a special reference to water and soil resources

to provide short-term training and certification upon its

completion for key trainers, instructional designers and subject

matter experts, training managers and facilitators from the partner

HEIs

to contribute to the development of specification and

regulations, and e-learning courses in the relevant field of

expertise

UNITUS

to elaborate of Training concept

to provide recommendation to the partner HEIs on the topical issues

of environmental sciences relevant for the library update with a special

reference to air resources

to provide short-term training and certification, within cofinancing,

upon its completion for key trainers, instructional designers and subject

matter experts, training managers and facilitators from the HEIs

to contribute to the development of specification and regulations, and

e-learning courses in the relevant field of expertise

EDUTER

to elaborate of Training concept

to provide recommendation to the partner HEIs on the topical

issues of environmental sciences relevant for the library update with

a special reference to e-learning, information, communication

technologies in education

to provide short-term training and certification upon its completion

for key trainers, instructional designers and subject matter experts,

training managers and facilitators from the partner HEIs

to contribute to the development of specification and regulations,

and e-learning courses in the relevant field of expertise

to contribute in e-learning evaluation part

AQA

to elaborate of Training concept

to contribute to the development of specification and regulations, and

e-learning courses in the relevant field of expertise

to contribute in e-learning evaluation part

to assist in the organization and to carry out the external evaluation

and to produce the peer-review report

RSAU-MTA

Organization and implementation of the kick off meeting, taking part

in the elaboration of the TC, taking part in the elaboration of the LLL

needs assessment report, taking part in the setting-up a steering

committee

Coordination of the acquisition and installation of the equipment and

software at the partner HEIs, co-ordinate the development of the web-

site, summarize the requirements of partner HEIs to the configuration

of the LMS, assure the updating of the libraries at the partner HEIs

Ensure a thorough selection process for staff training

Participation in the development of specification and regulations,

design e-learning courses and develop its interactive content for the e-

learning modules with a special reference to soil as environmental

component and a number of sub-areas in agriculture, municipal

services and facilities and transport

Overall coordination of WP5 implementation, contribution to the installation of the e-courses into the LMS, contribution to the formation of the 7 target groups, pilot e-courses delivery Coordination of WP6 implementation, e-learning evaluation, feedback summarization, fine-tuning participation, contribution to the documentation of the lessons learned Organize the web-side and social networks presence and activities, participate in the printing and publishing of the courseware and teaching materials, contribute to the organization of the F.M + participation Contributes to the national accreditation of the 7 modular training programs and development of the Network agreement Contributes to the implementation, participates in the internal evaluation, contributes to the development of the self-evaluation reports, assist in the organization and carry out the external evaluation, participate in the interim meetings Overall coordination and management of planned project activities on the Russian side, timely preparatory and submission of project reports to the Russian Ministry of Education and Science, represent the RSAU-MTA in the Steering Committee, participate in the Steering committee meetings, present project milestones to relevant stakeholders

TSU, FEFU, KUBSAU, VSUTSU, FEFU, KUBSAU, VSU elaboration of the TC and LLL needs assessment report, taking part in the

setting-up a steering committee acquisition and installation of the equipment and software, contribution to

the configuration of the LMS, assure the updating of the library selection process for staff training installation of the e-courses into the LMS, contribution to the formation of

the 7 target groups, pilot e-courses delivery E-learning evaluation, feedback summarizing contribution, fine-tuning of the

learning resources participation, documentation of the lessons learned

contribution web site and social networks development, blogs update, printing and

publishing of the courseware and teaching materials national accreditation of the 7 modular training programs and development

of the Network agreement. participate in the internal evaluation, development of the self-evaluation

reports carry out the day-to-day management at the regional level, participate in

SC

TSUParticipation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to biotic environmental component and a number of sub-areas in small energy and industry, and forestry, consult Russian partner HEIs on the implementation of Tuning methodology

FEFUParticipation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to to water as environmental component and a number of sub-areas in small energy and industry and transport

KUBSAUParticipation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to biotic environmental component and a number of sub-areas in agriculture, municipal facilities and services, small energy and industry and transport and its infrastructure

VSUParticipation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to biotic environmental component and a number of sub-areas in subareas in agriculture small energy and industry

Conditions:

1) Applied maximum eligible daily rates for EU and RU staff

(Guidelines/Annex 3)

2) Used costs must correspond to the costs incurred by the

institutions and to the employing institution's usual policy on remuneration,

comprising actual salaries plus social security charges and other statutory

costs included in the remuneration

If higher salary rates are applied The beneficiary must provide:

explanation & supporting documents (i.e. salary slip)

Exception: Public Administration - ministries, other

regional and local administration – no staff costs allowed

Supporting documents: Collect the supporting documents as soon as activities have taken place Please note that the timely submission of the documents is a

contractual obligation

A dully filled out staff convention

for each person employed by the project

signed by the person concerned, signed and stamped by the person

responsible in the institution where this person is normally employed

For staff performing administrative and academic tasks a separate

convention must be signed for each type of activity.

The authorized time-sheets must indicate

the date of the service provided

the number of hours worked on these dates

the tasks performed (short description).

signed by the person concerned and countersigned by the person

responsible in the institution where this person is normally employed.

Payroll records

Originals retained with the project accountsAuthorized copies to be sent to the coordinator

only people under official contract in the beneficiary

institutions may benefit from the mobility grant

cheapest means of travel

all costs and means of travel from the point of departure to the point

of arrival (and return)

Local transport (including taxi fees) during the stay must be

covered with the daily allowances.

Taxi - only in the framework of the jurney from the city of departure

to the final destination (ex. Home > airport and airport > hotel and vice

versa). They should be reasonable and justified.

visa fees

Individual Mobility Reports

together with all copies of travel tickets, boarding passes, invoices,

receipts or a copy of the internal regulations on the reimbursement rate

per km, details per diems claimed – including the dates and purpose

Originals retained with the project accountsAuthorized copies to be sent to the coordinator

Transfers between headings

Up to 10%

- If transfers between headings of eligible direct costs does not exceed

10% of the amount of each heading it is necessarily to inform the

coordinator in writing without delay if this does not affect the

implementation of the action.

In the final financial assessment of your project, the maximum

(expenses incurred under the grant and cofinancing) that can be

authorized under each budget heading is 110% of the amount shown in

Annex II for the

budget heading in question.

Over 10%

-If estimated budget by transfers between headings of eligible direct

costs exceeds 10% of the amount of each heading it is necessarily to

inform the coordinator in writing 6 weeks before such a situation

appears and after the approval of the Agency, an amendment to this

Agreement will be done if this does not affect the implementation of the

action.

Proof of expenditure must be retained with the project

finances in all cases and be provided with the Final Report where

requested.

FAQ: Must funds related to co-financing pass through the project

bank account?

There is no obligation for funds related to co-financing to pass through the

project bank account. It is, however, highly recommended, for easier

identification of expenditure and transparency, to pay all expenditure on the

project through the project bank account.

Conditions: Minimum 10% Follow the estimated budget Declared under any budget heading except „Indirect costs“ Can not cover costs which are not eligible for TEMPUS funding Supporting documents needed

Originals retained with the project accountsAuthorized copies to be sent to the coordinator

considered only for specific, time-bound, project related

tasks which can not be performed by the Consortium members themselves

if the total value of the subcontract is higher than 10 000 prior approval

by EACEA is needed (even if the subcontract was already planned and

budgeted in the application)

proof of tendering procedure for purchases and services above EUR

25 000 with min. 3 quotations – the firms consulted have to be indicated in

the partner's Final statement

under „Other costs“ heading

Invoices, subcontracts and bank statements

Individual mobility reports - in the case of travel activities of

subcontracted service provider

Originals retained with the project accountsAuthorized copies to be sent to the coordinator

all equipment purchased using Tempus funds must bear a Tempus

sticker (these can be obtained from the National Tempus Offices).

any significant change in the quality or type of equipment purchased

should be notified and authorized by the agency

proof of competitive tendering procedure for purchases above

EUR 25 000 with min. 3 quotations – the firms consulted have to be

indicated in the partner's Final statement. Beneficiaries may not split the

purchase into smaller contracts below the threshold.

Originals retained with the project accountsAuthorized copies to be sent to the coordinator

FAQ: Can I purchase a notebook or a laptop with grant?

Yes, on condition that the notebook/laptop is registered in the inventory of

the beneficiary institution and that all safety measures are taken when

using it outside the university premises.

draft minutes of all the meetings to be saved and

distributed among all the partners (on a website)

any event or activity to be clearly specified that are funded by Tempus

program and must bear the following:

‘This project has been funded with support from the European

Commission. This publication reflects the views only of the author, and

the Commission cannot be held responsible for any use which may be

made of the information contained therein’.

all partners should contribute with information to the reporting -

- (publications on websites of the projects / of the beneficiaries)

invoices for all purchased Equipment and Printing and Publishing

all partners should give adequate visibility to their projects, notably that

they are implemented in the framework of Tempus

Originals retained with the project accountsAuthorized copies to be sent to the coordinator

neither

nor

Web-page with logohttp://eacea.ec.europa.eu/about/eacea_logos_en.php#tempus_logo

"Espace Virtuel d'Echange“

virtual platform for information sharing free, public, multilingual

electronic platform for the dissemination and exploitation of project

results opened by the European Commission

Objective:

to improve access to the results of Commission programmes

and initiatives in the area of, inter alia, education and training, and

to increase their visibility.

How does it work?

beneficiaries shall provide all the gained outputs and results to

the coordinator – who will upload the information (outputs,

pictures, links or presentations) into the system

http://www.ec.europa.eu/eve

30

Budget

heading

Supporting documents

To be submitted Authorized copies to be sent

1. Staff costs

Calculation of daily rates Formal justification for higher salary rates

Staff Conventions Timesheets Proof of payment (financial transaction, salary slip)

2. Travel costs & costs of stay

Not applicable Individual mobility reports

3. Equipment

Proof of tendering procedure

All invoices For over EUR 25 000 – min. 3 quotations

4. Printing & Publishing

Proof of tendering procedure

All invoices For over EUR 25 000 – min. 3 quotations

5. Other costs Proof of tendering procedure

All invoices, bank statements Sub-contracts, travel supporting docs For over EUR 25 000 – min. 3 quotations

6. Indirect Costs None Should be identifiable and justifiable

include the Tempus logo

don’t archive on the web-site

sentences, paragraphs and pages should be short (Who, what, when,

where, why?)

attractive to search-engines by updating your pages regularly

if you post, think before you post

be friendly and service-minded to fellow-users

be open and honest about who you are, but remember that your

actions reflect back on the project and the programme

inform and invite the local community about your project

be your own media: record U-tube videos of project activities that can

be placed on other web-sites

must ask prior authorization from EACEA before renting a premises for

a Tempus event.

attending research conferences is not eligible under Tempus.

social Media cannot replace a good web-site

cover costs incurred:

stationary, office supplies, general photocopying

postage and telecommunication

use of internet/communication software/etc.

approved if they:

do not exceed the absolute amount for Indirect costs in Annex 2 of

the Agreement (approved budget)

do not represent more than 7% of the eligible direct costs following

the financial statement

eligible for flat-rate funding of 7% of the total eligible direct costs

no supporting documentation is required

no co-financing is permitted under this heading

hospitality costs

costs related to the use of materials & equipment incurred by

institutions when hosting students/staff

registration fees for courses/conferences,

exchange losses,

return on capital

debt and debt service charges

provisions for losses or potential future liabilities

costs declared by a beneficiary and covered by another action or

work programme receiving a European Union grant

interest owed

doubtful debts

excessive or reckless expenditure

VAT, unless the beneficiary can show that he is unable to recover it

according to the applicable national legislation

1.1.

From the start of eligibility period until the date that the second pre-

financing is received – the rate of the month in which coordinator

received the first pre-financing

2.

From the date that second pre-financing is received until the end of the

eligibility period, the rate of the month in which we receive the second

pre-financing should be applied

Published on a website: http://ec.europa.eu/budget/inforeuro

FAQ: When must I declare

Bank interest must be declared in the Request for Payment for the

second pre-financing, if it amounts to a significant sum. All interest

received during the project must be declared in the final report and

shall be recovered by the Agency

Gained bank interests MUST be declared

not eligible, as well as taxes, duties and charges

all equipment purchased and the provision of services in the Partner

Countries can be exempt from taxes (including Value Added Tax) duties

and charges upon Common Framework Agreement.

2 Reports:

1. Intermediate Report:

When 70% of the 1st pre-financing has been disbursed and not

later than half way through the eligibility period:

•3 year projects (15/10/2012-14/10/2015) 15/04/2014

(in our case should be in a half of next year 2013)

2. Final Report:

2 months after the end of the eligibility period:

•3 year projects (15/10/2012-14/10/2015) 14/12/2015

Proposed deadline for partners: 30/11/2015

Deadlines for submitting the partners report are

contractual obligations

Structure

Declaration

Report on implementation of the project

Statistics and indicators

Table of Achieved/Planned Results

Summary report for publication

Forms, template and additional information:

http://eacea.ec.europa.eu/tempus/beneficiaries/

beneficiaries_tempus4_2012_en.php

Partner:

has to respect the reporting deadlines

submit their Partner Report and supporting documents on

validation of expenditure to the coordinator in due time as requested

by the coordinator, until 10 (ten) working days

the Partner Reports to be drawn up in Euro

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AUDIT

For grants of EUR 750 000 or more, an external audit report on the

action's financial statement and underlying accounts must be sent

with the Final report and the required supporting documents

to certify that the request has been produced correctly and

truthfully and is backed by proper supporting documents, in

accordance with the provisions of the grant agreement and the

Guidelines for the Use of the Grant.

The cost of the external audit report can be charged under

'other costs‚

Although it was not originally planed within the estimated

budget

40

EX-POST AUDITS

Randomly proposed by EACEA

Up to 5 years after the payment of the balance

Verification whether:

the declared expenses have been actually incurred;

the declared expenses are in accordance with the

contractual documentation;

bank interests were gained and declared

Please do not assume that since your

project has been selected, all activities listed in the

application are automatically eligible. Before starting your

activities, do check first against the Grant Agreement and

the conditions laid out in these guidelines

Always check with:

Guidelines for the Use of the Grant,

FAQ,

Financial Information Kid

Posted on a website:

http://eacea.ec.europa.eu/tempus/beneficiaries/beneficiaries_tempus4_2012_en.php

Steering CommitteeSteering CommitteeComposition: Contact person, defined in Application Form, of each partner shall be member of the Steering Committee (SC), with a proper mandate to negotiate on behalf of his/her institution. The participants may temporarily appoint a deputy to the SC.Meetings: the Chairman of each meeting shall be the SC member coming from the host participant. The Chairman and Project Coordinator will jointly prepare in advance the agenda of the meeting, which will be reviewed by the other members and released and circulated by the Chairman. Members and/or deputy members will attend the meeting. The Chairman will take minutes of the meeting and send the minutes for comments to the SC members within 15 working days; if no objections are raised within 10 working days, the minutes shall be considered as approved. Decision Making: at each SC meeting, no less than two-thirds of the members shall constitute a quorum. Decision-making will be by qualified majority (greater than 66%) among the present members (one vote per member). In case that the coordinator has profound objections concerning the compliance of a taken decision with the grant agreement or the legal basis of the TEMPUS programme, the decision shall be frozen until the coordinator, will have clarified the matter with the Executive Agency. In case that no compliance should be asserted the decision will be cancelled.

Doc. JUDr. Eleonora Marisova, PhDDoc. JUDr. Eleonora Marisova, PhD

eleonora.marisova@uniag.skeleonora.marisova@uniag.sk

CoordinatorCoordinator

Slovak University og Agriculture in Nitra, Slovakia Slovak University og Agriculture in Nitra, Slovakia

Coordinating InstitutionCoordinating Institution