Free Powerpoint Templates Page 1 Free Powerpoint Templates Keeper of the Flame Gathering An ACEware Presentation

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Keeper of the FlameGatheringAn ACEware Presentation


We’re going to cover:


Back it up!

How Often Should You Backup Your Data?

The question to ask yourself is:

How much data am I willing to recreateif my system crashes?


To Backup . . .Once everyone is out of the system:

Tools / Backup Data


BackupEnter a directory (Remember, no long file/folder names – 8 characters are the limit)

Enter a name for the backup file. (The default name is SM + 2 characters for the year, two for the month and two for the date)

Click Continueto run the backup

ALERT!!! ALERT!!!

We STRONGLY suggest you write your backups to your LOCAL drive and NOT on the network drive.


Backup Options Fast –

(shells to DOS window)

-Must use mapped drive-Folder & File Names must be <=8 Char

Slow – (vfpcompression.dll)

-Can use VNC references ( \\server\manager7)-Can have long folder & File Names

Chuck’s Choice – (Get WinZip)

-Can use VNC references ( \\server\manager7)-Can have long folder & File Names

To Switch from Slow to Fast,Rename vfpcompression.dll

To vfpcompressionX.dll OR

Get WINZIP


Why Pack & Reindex?

NOTE: IMO

This is an AS NEEDED

procedure


Once you know you’re the only user on the system . . .


Note that system is LOCKED for the duration of the Pack/Reindex

Check both Select/Deselect all& Pack

When ready,Click the Run button


Interrupting a Pack & Reindex will lock

your system!


CLEANING UP!


Address CleanupTools / Data Cleanup / Address Cleanup

NOTE: If you use ACEweb, you Should use this regularly…

(ACEweb does NOT have the ”prettyfying” That Student Manager data gets


Deactivating Courses

Why deactivate courses?Deactivating a class removes that class from the

list of classes your registration team sees. This prevents registrations in courses that are not current


Deactivating CoursesModule / Courses /

Mass Change/Update/Delete





After previewing the course

changes, click the OK button to make the

changes


Code Cleanup & Maintenance

As your organization grows and changes, so do

your coding needs.

Some codes are no longer needed, some can be

combine.

Student Manager provides tools for both.


To deactivate a codeModule / Codes

select the appropriate code type

Removing the check mark next to Active Code will remove the code from the screen drop down list but not from the system.

Data Cleanup (Codes)

Student Manager allows you to edit codes (even if they have been assigned to

records in the database) with the Code Area Cleanup tool.

This allows you to update and merge codes as your program needs change.

Data Cleanup – Merge CodesTools / Data Cleanup / Code Area

Select the first code.

Using the Shift key select the second code.

Clicking Replace combines the two codes, the second code over the first.

Replace


Catalog Code CleanupTools / Data Cleanup / Catalog Codes


Firm CleanupTools / Data Cleanup / Firms

Locate Firm

Edit Data


Course Names, Locations & Fee Cleanup

Tools / Data Cleanup / Firms


Tools / Reports /

Delete User Defined Report


The list of Additional Reports now opens. Scroll down the list & highlight the report you want to delete.

Click on the White box to the left of the Rptname

Press Ctrl+End to save your change & exit. The report is now marked for deletion and will be permanently removed during the next Pack.


Reports of Reports

Where Else? In the Deadbeat Area


UtilitiesyW


UtilityW

• Make certain that everyone (including you) is out of Student Manager

• Navigate to the Student Manager folder

• Double-click UtilityW.exe• Enter your user name &

password• Make the appropriate selections


UtilityW



UtilityW

A second option under UtilityW is for Orphaned Records


UtilityW – Orphan Records

Orphan records are records that have a broken link to their parent record

(e.g. a registration record which is no longer attached to a course)

Records can become orphaned if your system crashes in the middle of

a save


UtilityW – Orphan RecordsTo find orphan records, select the appropriate

option in the Report Orphan Records section (left side buttons). The system will check for orphans

then display a report for you to review.

To delete orphan records, select the

appropriate option in the Erase Orphan

Records section (right side buttons). The

system will check for orphans and erase

them.


UtilityW – Orphan Records

NOTE: you will NOT be

given the opportunity to

preview before the

orphan records are

erased. If you want to

see which records have

been identified as

orphans, select one of

the Report Orphan

Records buttons FIRST.


UtilityW

A third option under UtilityW is for Archiving


UtilityW – Archiving

AND

You should archive if . . .

1) You have over 50-75 K Names 2)You have Courses older than 4

years AND3) Your reports are taking longer

and longer to run..

AND


Update V

Click the 7.2 for addditional options



ClearBal


CARRYING THE FLAME FORWARD


Staff Changes?

Reset all Access Levels to “0”


Don’t forget our forum!

www.aceware.com/forum


Join us

May 2-4, 2012

16th Annual

ACEware Users Conference

at the Hilton Savannah DeSoto

Scholarships are availablewith your

paid support agreement


QUESTIONS?

Documents

Free Powerpoint Templates Page 1 Free Powerpoint Templates Keeper of the Flame Gathering An ACEware Presentation