r! 1. To bring a motion to life, you must first address the chair. Depending on the gender of the chair you will stand and address him/her by saying “Mr./Madam Chairman.” 2. Once recognized by the chair, you have the ability to state your motion. You start to state you motion by saying “I move that…” 3. If another member agrees that your motion should be presented to the assembly, they should second the motion. Keep in mind that when a member seconds a motion, they agree it should be put before the assembly. They are not obligated to be in favor of the motion. 4. After the motion is seconded, the chair states the motion before the assembly. The chair will most likely say, “It is moved and seconded that {repeats the motion}.” The chair then turns to the maker of the motion since he/she has the right to speak first in debate. If the maker does not claim the floor, the chair will ask the assembly “Are you ready for the question?” 5. Members are now free to debate the merits of the motion. During this time period, the members are allowed to move any secondary motions. That means the original motion may be altered. Keep in mind that you are confined to the merits of the debate unless already specified. 6. After the motion is finalized, the chair will put the question and members may vote on it. The most common method is a voice vote. The chair will say “ The question is on the adoption of the motion to {repeats the motion}. Those in favor of the motion say ‘aye’ {assembly responds}, those opposed say ‘no’.” 7. The chair decides upon his/her judgment which side prevailed. “The ayes, (or no’s) have it, and the motion carries or fails {repeating the motion}. 8. After the motion has been carried, the organization must take certain action to make sure that motion is fulfilled. These 8 steps are the most basic steps to passsing a motion. Parliamentary procedures is very organized and is designed to make organization meetings efficient. If you can learn these simple steps, you and your organization will find yourselves in a more productive meeting. FORM OF A MOTION BY BRANDON BYRD, SOUTHERN REGION PARLIAMENTARIAN

Form of a Motion

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1. To bring a motion to life, you must first address the chair. Depending on the gender of the chair you will stand and address him/her by saying “Mr./Madam Chairman.”

2. Once recognized by the chair, you have the ability to state your

motion. You start to state you motion by saying “I move that…” 3. If another member agrees that your motion should be presented to

the assembly, they should second the motion. Keep in mind that when a member seconds a motion, they agree it should be put before the assembly. They are not obligated to be in favor of the motion.

4. After the motion is seconded, the chair states the motion before

the assembly. The chair will most likely say, “It is moved and seconded that {repeats the motion}.” The chair then turns to the maker of the motion since he/she has the right to speak first in debate. If the maker does not claim the floor, the chair will ask the assembly “Are you ready for the question?”

5. Members are now free to debate the merits of the motion. During

this time period, the members are allowed to move any secondary motions. That means the original motion may be altered. Keep in mind that you are confined to the merits of the debate unless already specified.

6. After the motion is finalized, the chair will put the question and

members may vote on it. The most common method is a voice vote. The chair will say “ The question is on the adoption of the motion to {repeats the motion}. Those in favor of the motion say ‘aye’ {assembly responds}, those opposed say ‘no’.”

7. The chair decides upon his/her judgment which side prevailed.

“The ayes, (or no’s) have it, and the motion carries or fails {repeating the motion}.

8. After the motion has been carried, the organization must take

certain action to make sure that motion is fulfilled.

These 8 steps are the most basic steps to passsing a motion. Parliamentary procedures is very organized and is designed to make organization meetings efficient. If you can learn these simple steps, you and your organization will find yourselves in a more productive meeting.

FORM OF A MOTION BBY BRANDON BYRD, SOUTHERN REGION PARLIAMENTARIAN