Ford County, Kansas AGENDA - Amazon S3 · 1/11/2016 · Ford County, Kansas AGENDA January 11, 2016 ... William R. Hammond . Attachments: Notice of Hearing on Amending the FY2015-2016

USD 443 Board of Education Ford County, Kansas

AGENDAAGENDAAGENDA January 11, 2016

Linn Elementary School

Dodge City Public Schools - Unified School District 443

• Increased Student Achievement

• Comprehensive Educational Program

• Supplemental Programs and Services ACADEMIC EXCELLENCE

• Safe and Orderly School Climate

• Alternative Education Programs & Services

• Facilities Planning and Development LEARNING ENVIRONMENT

• Staff Recruitment and Retention

• Professional Growth Opportunities

• Competitive Compensation and Benefits STAFF DEVELOPMENT

• Parent Involvement

• Effective Communication

• Business and Community Partnerships COMMUNITY INVOLVEMENT

• Fiscal Responsibility and Accountability

• Resource Allocation and Management

• Advocacy for Public Education ACCOUNTABILITY

1.2.3.

(AI) 4.(AI) 5.(IO) 6.

(IO) 7.

(AI) 8.

(IO) 9.

(AI) 10.A. B.C.D.E.

11.A.

(IO)(IO)

B.(IO)

C. (AI)(IO)

1. Approval of the Amended Budget for 2015-2016 (p. 22)2. Update of 2016 Capital Outlay Projects - Chris Meyer (p. 23)

Curriculum and Instruction - Judy Beedles-Miller, Glenn Fortmayer, and Ray Wipf1. Tournament of Champions Presentation - DCHS TOC Committee (p. 20)

Public Information Office - Yvonda Offerle1. Board of Education Appreciation Month

2. Update on PreK-8 Inservice Day - Turning Good Todays into Terrific Tomorrows! (p. 21)

Business Services - Bill Hammond

STUCO REPORTS:

Approval of Purchase of Equipment for State Testing (p. 15)

BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 443Ford County, Dodge City, Kansas

BOARD OF EDUCATIONAGENDA

1000 North Second Avenue

7:00 PM Regular Meeting Austen Board of Education Auditorium

Monday, January 11, 2016

CALL TO ORDER

APPROVAL OF BILLS: Tammie West reviewed the bills this month. (pp. 30-37) SPECIAL PRESENTATIONS: Justin Coffey - 2016 Kansas Teacher of the Year

ROLL CALLPLEDGE OF ALLEGIANCE

NEW BUSINESS

ADOPTION OF AGENDA, including Supplemental Personnel Report

April Baugh - 2017 Kansas Teacher of the Year Nominee

CONSENT AGENDA

Ivan Chavez, DCHS Student Council PresidentJashon Taylor, DCMS Student Council PresidentAmy Soberanes, CMS Student Council President

RECOGNITION OF VISITORS: Persons may present ideas or concerns regarding USD 443 schools. Noaction will be taken by the Board at this meeting. Personalities and behavior of employees are not to bepresented during this period but are to be reported to the employee's immediate supervisor. Thepresident shall determine the amount of time to be spent for citizen participation.

Approval of Personnel, including the Supplemental Personnel Report (pp. 5-6)Approval of Minutes for December 15, 2015 Board of Education Meeting (pp. 7-11)

Approval of the Use of School Buses by the City of Dodge City (pp. 16-19)

Kelly Knedler - 2017 Kansas Teacher of the Year Nominee

Approval of the Disposal of District-Owned Property and Equipment (pp. 12-14)

Public Hearing on the Amendment of the 2015-2016 Budget for USD 443 (pp. 3-4)

Laura Woolfolk - Kansas Master Teacher Nominee

AI - Action Item DI - Discussion Item IO - Information Only

REVISED

1

(IO)

D.(AI)(AI)

(IO) E.1. Park and Recreation Advisory Board - Barbara Lundin Alternates: Jay Gifford and Tamie Preston

(IO) 12.

(IO/DI) 13.

(AI) 14.

(AI) 15.

(AI) 16.

Board of Education Vacancy (p.29)

Executive Session as Authorized by Kansas Law 75-4319 for discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed.

- Monday, January 25, 2016 - Board of Education meeting at 12:00 Noon at Wilroads Gardens

- Monday, February 22, 2016 - Board of Education meeting at 12:00 Noon at DCMS

1. Presentation on Dyslexia - February 8, 20162. Review and Approval of Re-bids of Broker Services for Property, Casualty, Liability Insurance, possibly to include Workers Compensation

3. Update on Property, Casualty, Liability and Workers Compensation Broker Services (p. 24-26)

ADJOURN

ANNOUNCEMENTS

3. Special Education - Barbara Lundin & Alternate: Jeff Hiers2. Bright Beginnings/Head Start Policy Council - Traci Rankin

ITEMS FOR FUTURE BOARD MEETINGS AND/OR ADDITIONAL INFORMATION

4. Legislative - Jeff Hiers5. Capital Outlay - Tammie West and Brian Winter

Dates:

- Monday, February 8, 2016 - Board of Education meeting, Austen Board Room at 7:00 PM

6. Calendar Committee - Traci Rankin7. Review district bills prior to February Board meeting: Jeff Hiers

Board of Education Member District Responsibilities

1. Approval for the Change of Board of Education Meeting Times (p. 27)2. Approval of Board of Education Members to Serve on Screening and Interview Team for Central Office Administrative Positions (p. 28)

Superintendent - Alan Cunningham

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Board of Education Dodge City Public Schools

Date: January 10, 2016 Subject: Public Hearing to Amend the 2015-2016

Budget

Initiated By: William R. Hammond Attachments: Notice of Hearing on Amending the FY2015-2016 Budget as published in the Dodge City Daily Globe on December 18, 2015. Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: Budget amendments, as authorized by K.S.A. 79-2929a, are permitted to increase the original budget for “…previously unbudgeted increase in revenue other than ad valorem property taxes.” Such a budget amendment cannot lead to an increase in local taxes.

CURRENT CONSIDERATIONS: The 2015-2016 Unified School District 443 Bond and Interest Fund payment and revenue were published using estimated numbers pending the sale of the bonds from the June 25, 2015 bond election. The bond sale is complete as of November 5, 2015. As required by statute, the amended budget was published in the Dodge City Daily Globe on Friday, December 18, 2015. The statute also requires a public hearing on the amended budget. FINANCIAL CONSIDERATIONS: The amended budget will allow the school district to expend $110,461 in the current year from the Bond and Interest Fund that otherwise would have to have been budgeted in 2016-2017. These funds result from the savings realized by USD from the capitalized interest and the lower interest rates on the bonds recently sold for district facilities projects. STAFF RECOMMENDATION: The Board of Education is respectfully requested to open the meeting for public comments regarding the amendment of the FY 2015-2016 budget for Unified School District 443. Action on the amended budget will occur later in the board meeting. RECOMMENDED ACTION: Approval Information Discussion

3

Proposed Amendment2015-16 Budget

Actual Amount Expenditures ExpendituresTax of Tax to and and

Fund Rate be Levied Transfers TransfersBond and Interest #1 8.8120 1,929,629 5,163,900 5,274,361

Clerk

Adopted Budget2015-16

Detailed budget information is available at 1000 N 2nd and will be available at this hearing.

NOTICE OF HEARING ONAMENDING THE 2015-16 BUDGET

SUMMARY OF AMENDMENTS

The governing body of Unified School District 443 will meet on the 11th day ofJanuary, 2016 at 7:00 PM, at 1000 N 2nd for the purpose of

hearing and answering objections of taxpayers relating to the proposed amended use of funds.

4

A. Approval of Personnel Personnel Report 01-06-2016

SeparationsStatus Last Name First Name Location Title Assignment End Date

Classified Zelaya Brenda DCMS Extra Duty 4/16/2015Classified Jones Morris Maintenance Groundskeeper 1/8/2016Classified Ramirez Diana Transportation Dispatcher 1/15/2016

Status Last Name First Name Location Title Assignment Start DateClassified Wainscott Jonas Maintenance Maintenance IV 12/9/2015Classified Negrete Ashley Northwest Elementary Paraprofessional 12/7/2015Certified Alfrey Amy Linn Elementary 5th Grade Teacher 1/4/2016Certified Dutton Adrienne Linn Elementary 4th Grade Teacher 1/4/2016

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Administrator Steiner Shawn Assistant Principal Activities Director DCHS 7/1/2016Classified Llamas Rosa Linda Custodian Paraprofessional Bright Beginnings 1/4/2016Classified Aviles Michael Substitute Custodian Night Custodian Bright Beginnings 1/4/2016Classified Trenzado Cecilia Night Custodian Head Custodian Wilroads Gardens 1/4/2016

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

Emergency Sub Thomas Ty Dodge City High School Long Term Substitute 11/30/2015 6/30/2016Emergency Sub Heimerman Sydney Dodge City High School Long Term Substitute 12/11/2015 6/30/2016

Extra DutyStatus Last Name First Name Location Assignment Start End

Certified Courkamp Brylee Dodge City High School Lunch Duty 1/4/2016 5/20/2016Certified Sheck Jason Dodge City High School Lunch Duty 1/4/2016 5/20/2016Classified Chilton Chris Dodge City Middle School Head 8th Basketball Coach 12/28/2015 3/5/2016Classified Bradshaw Joshua Dodge City Middle School Asst. 8th Boys Basketball Coach 12/28/2015 3/5/2016Classified Steib Brian Dodge City Middle School Scholars Bowl Sponsor 1/4/2016 3/8/2016

Appointments

5

A. Approval of Personnel Personnel Report 01-06-2016

Status Last Name First Name Location Assignment Employment Retirement Certified Temaat Joyce Comanche Middle School Teacher 5/20/2016Certified Duree Linda Dodge City Middle School Teacher 5/20/2016

*USD Board of Education Policy GACCA: Nepotism

Retirements

6

Unified School District 443

Dodge City, Kansas

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Minutes Board of Education December 15, 2015 – 6:00 PM Unified School District 443 Austen Board of Education Auditorium Dodge City Public Schools 1000 North Second Avenue Ford County, Kansas Dodge City, Kansas

Agenda

Item No. Item Person(s) Motion or Activity

Action Taken

1. Call to Order President Lisa Killion

2. Pledge of Allegiance President Lisa Killion

3. Roll Call

President Lisa Killion

Members present: Lisa Killion, Barbara Lundin, Tammie West, Traci Rankin, Brian Winter, and Ryan Ausmus Members absent: Jeff Hiers

4. Adoption of the Agenda Moved – Tammie West Seconded – Barbara Lundin

Adopt the agenda, with the Supplemental Personnel Report, as presented.

Motion Passed 6-0

5. Approval of Bills Moved – Barbara Lundin Seconded – Tammie West

The bills were reviewed by Barbara Lundin. The Board of Education approved the bills, as presented.

Motion Passed 6-0

6. Special Presentations President Lisa Killion Justin Coffey has been named the 2016 Kansas Teacher of the Year. Justin will be recognized at the Board of Education meeting in January.

None

7. STUCO Reports Jashon Taylor – DCMS Amy Soberanes – CMS

Dodge City Middle School and Comanche Middle School student council presidents presented activities of their respective student councils and student bodies. Chloe Ruckner and Jasmin Alvarado also shared information from Comanche Middle School

None

8. Recognition of Visitors President Lisa Killion Ashley Wheaton and Lee Gleason from KSFA Insurance None

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Dodge City, Kansas


requested clarification regarding the process and criteria used that resulted in the staff recommendation for a Broker for the school district’s Property, Casualty, & Liability Insurance.

9. Consent Agenda A. Approval of Personnel Report B. Approval of Minutes for November

23, 2015 Board of Education meeting C. Approval of Discover MyPlate/Serving

Up MyPlate Grant Award – Sunnyside Elementary

Moved – Brian Winter Seconded – Barbara Lundin

The Board of Education approved the Consent Agenda, including the Supplemental Personnel Report.

Motion Passed 6-0

10. New Business A. Sally Cauble – KSDE Vision for Kansas

Public Education The Board of Education received the information

presented by KSBOE member Mrs. Sally Cauble regarding the Kansas State Department of Education’s vision for Kansas public education.

None – Information Item Only

Jeff Hiers joined the meeting at 6:37 PM

B. Review and Approval of Facilities Plans

Superintendent of Schools, Alan Cunningham Moved – Jeff Hiers Seconded – Tammie West

The Board of Education review ed and approved the facilities concept plans for building improvements throughout the school district, as presented by representatives from GLMV Architects and the DLR Group.

Motion Passed 7-0

Jeff Hiers left the meeting at 7:27 PM

C. Curriculum and Instruction Judy Beedles Miller, Dr. Glenn Fortmayer, and Ray Wipf 1. Approval of KSU/USDA Food

Safety Program Assistant Superintendent for Secondary Education, Dr. Glenn Fortmayer Moved – Ryan Ausmus Seconded – Traci Rankin

The Board of Education approved the partnership with Kansas State University and the United States Department of Agriculture allowing Dodge City High School’s participation in the STEC Grant and Food Nutrition Sciences Institute.

Motion Passed 6-0

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Dodge City, Kansas


2. Approval of Elimination of Technology Course Graduation Requirement

Assistant Superintendent for Secondary Education, Glenn Fortmayer Moved – Tammie West Seconded – Ryan Ausmus

The Board of Education approved the elimination of the technology course as a graduation requirement at DCHS commencing in January 2016, as recommended by the district leadership team.

Motion Passed 6-0

3. Approval of Change in Graduation Requirements for the Dodge City Adult Education Center

Assistant Superintendent for Secondary Education, Glenn Fortmayer Moved – Ryan Ausmus Seconded – Traci Rankin

The Board of Education approved the Kansas minimum graduation requirement of 21 credits for the Dodge City Adult Education Center’s adult diploma program, commencing in January 2016.

Motion Passed 6-0

4. Approval of a Transition to College Algebra Course at DCHS

Assistant Superintendent for Secondary Education, Glenn Fortmayer Moved – Ryan Ausmus Seconded – Brian Winter

The Board of Education approved the application for, and the implementation of, the KSDE Pilot Transition to College Algebra math course at Dodge City High School, and authorized the awarding of a Mathematics credit for successful completion. The implementation of this course is contingent upon KSDE’s selection of Dodge City High School as a pilot school.

Motion Passed 6-0

D. Business and Operations Executive Director of Business and Operations, William Hammond 1. Approval of Property, Casualty, &

Liability Insurance Broker Moved – Brian Winter Seconded – Tammie West

The Board of Education requested the Business Office to re-bid broker services for the school district’s Property, Casualty & Liability Insurance to include Workmans Compensation Insurance.

Motion Passed 6-0

E. Board of Education Member District Responsibilities

1. Park and Recreation Advisory Board – Barbara Lundin (Alternates: Jay Gifford and Tamie Preston)

2. Bright Beginnings /Head Start Policy Council – Traci Rankin 3. Special Education – Barbara Lundin, and (Alternate: Jeff Hiers) 4. Legislative – Jeff Hiers 5. Capital Outlay –Tammie West and Brian Winter 6. Calendar Committee – Traci Rankin 7. Review district bills prior to January 11 Board Meeting: TammieWest


9


Dodge City, Kansas


11.

Announcements President Lisa Killion

• Friday, December 18, 2015 - End-of-quarter teacher workday, no classes

• Monday, December 21, 2015 through Friday, January 1, 2016 - Winter Break, classes

resume on Monday, January 4, 2016. • Monday, Jan. 11, 2016 - Board of Education

meeting at 7:00 PM in the Austen Board Room • Monday, Jan. 25, 2016 - Board of Education

Luncheon meeting, Wilroads Elem. at 12:00 PM


12.

Items for Future Board Meetings • Brian would like to have information on Workman’s Compensation Insurance for the past two years.

• Traci would like to have information on how the district deals with dyslexia

13.

Executive Session

Moved – Tammie West Seconded – Barbara Lundin

Following a break, the Board of Education moved into Executive Session at 8:15 PM for 10 minutes to have preliminary discussions about the acquisition of real property, in order to protect the public interest in obtaining the property at a fair price. In addition to the Board of Education members, the Executive Session included Alan Cunningham, Superintendent of Schools and William Hammond, Executive Director of Business and Operations

Motion Passed 6-0

Reconvene Open Session The Board returned to open session at 8:22 PM.

14. Approval of Acquisition of Real Estate Moved – Ryan Ausmus Seconded – Traci Rankin

The Board of Education approved Resolution 20151215 authorizing the purchase of the property at 1011 Avenue A for the amount of $100,000.00.

Motion Passed 5-1

15.

Adjourn Meeting Moved – Tammie West Seconded – Traci Rankin

Adjourned the Board meeting at 8:25 PM. Motion Passed 6-0

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Dodge City, Kansas


These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, January 11, 2016. ___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

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12/18/2015


Date: January 11, 2016 Subject: Disposal of District Owned Property and Equipment

Initiated By: William R. Hammond Attachments: Board Policy, Community Housing Association of Dodge City letter dated December 16, 2015 Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: The Board of Education purchased the properties at 1002 Central, 1004 Central and 1011 Avenue A, located immediately south of Central Elementary School, for future use by the school district. The houses on the properties will be demolished. CURRENT CONSIDERATIONS: The Community Housing Association of Dodge City has requested any salvageable items from within the houses at 1002 Central, 1004 Central and 1011 Avenue A. The Board of Education has the authority to dispose of these items in this manner.

FINANCIAL CONSIDERATIONS: There are no financial considerations with this request. STAFF RECOMMENDATION: The Board of Education is respectfully requested to donate any requested salvageable items from the houses at 1002 Central, 1004 Central and 1011 Avenue A to the Community Housing Association of Dodge City. RECOMMENDED ACTION: Approval Information Discussion

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Date: January 11, 2016 Subject: Equipment for State Testing

Initiated By: Ray Wipf, Executive Director of Information Management

Attachments: None

Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: The new KAP (Kansas Assessment Program) is in its third year. The assessments are delivered through a system called KITE (Kansas Interactive Testing Engine). To make the testing experience as comfortable as possible for students a keyboard and a headset is recommended for the coming assessments. CURRENT CONSIDERATIONS: A total of 600 wired Logitech keyboards and a total of 600 HamiltonBuhl headsets with microphones will be purchased for use with the current student iPads for this testing. Each campus will receive an allotment of headsets and keyboards for the state and ESL state testing. FINANCIAL CONSIDERATIONS: The cost associated with this purchase will be covered by the current year’s District Testing Supply account. STAFF RECOMMENDATION: The Board of Education is respectfully requested to accept the purchase of 600 iPad keyboards ($33.00 each) and 600 headsets ($19.00 each) in the amount of $31,200.00 from the current Testing Supply account. RECOMMENDED ACTION:

Approval Information Discussion

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Date: January 11, 2016

Subject: Use of School Buses by the City of Dodge City

Initiated By: William Hammond, Executive Director of Business and Operations

Attachments: Board Policy EDDA: Special Use of School Buses Email from Paul Lewis Proposed Shuttle Schedule

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: USD 443 has received a request from Paul Lewis, Director of Parks and Recreation for the City of Dodge City, to use school district bus transportation to facilitate the 2016 KRPA Conference in Dodge City. CURRENT CONSIDERATIONS: Board of Education policy EDDA: Special Use of School Vehicles provides that, with the approval of the Board of Education, school district vehicles may be used on a temporary basis by “…governing bodies of townships, city or county who transport individuals, groups, or organizations…”. Diana Loera, Transportation Supervisor for USD 443 has indicated that school district vehicles are available on the dates and times requested, and that school district drivers would be available to provide the required transport. FINANCIAL CONSIDERATIONS: The expenses for the mileage and drivers will be reimbursed to the school district. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the use of school district vehicles by the City of Dodge City to provide shuttle services for the upcoming 12016 KPA Conference in Dodge City. RECOMMENDED ACTION:


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Board Policies

Series E - Business Management

Special Use of School BusesPolicy # EDDA

The board may allow for special uses of district buses using guidelines established in this policy. Transportation fees may be charged to offset totally or in part the cost of approved special trips. Revenues received by the board under the provisions of this policy shall not be considered a reduction of operating expenses of the school district. Groups allowed use of buses under this policy are responsible for the care and cleaning of the buses, and for the supervision of passengers. The types of groups allowed, and the restrictions placed on the activities these groups may sponsor while using district transportation, shall be approved by the board and filed with the clerk. Groups allowed use of district buses may not travel outside Kansas.

Special uses will not be approved without insurance coverage.

The board may allow the following special uses for district owned buses:Parents and/or other adults when traveling to or from schoolrelated functions or activities;Students traveling to or from functions or activities sponsored by organizations, the membership of which is principally composed of children of school age;Persons engaged in field trips related to an adult education program maintained by the district;Governing bodies of townships, city or county who transport individuals, groups or organizations;Nonpublic school students when traveling to or from interschool or intraschool functions or activities;Community college students enrolled in the community college to or from attendance at class at the community college or to and from functions or activities of the community college.A fouryear college or university, area vocational school, or area vocationaltechnical school for transportation of students to or from attendance at class at the fouryear college or university, area vocational school or area vocationaltechnical school, or for transportation of students, alumni and other members of the public to or from functions or activities of these organizations;Public recreation commissions, if travel is to or from an activity related to the operation of the commission;Another school district if there is a cooperative and sharedcost arrangement with that district.Emergency Use: The superintendent is authorized to provide for emergency use of buses/vehicles to assist other school districts or to provide assistance in time of a community emergency.

Page 1 of 2Policy Series Print Page

1/6/2016http://www.usd443.org/policies.cfm?printme=588&printpage=1

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From: WILLIAM HAMMONDTo: ALAN CUNNINGHAMSubject: FW: transportationDate: Wednesday, January 06, 2016 4:40:17 PMAttachments: Transportation Schedule.pdf

From: DIANA LOERA Sent: Wednesday, January 06, 2016 10:57 AMTo: WILLIAM HAMMONDSubject: FW: transportation

From: Paul Lewis [mailto:[email protected]] Sent: Wednesday, January 06, 2016 10:37 AMTo: DIANA LOERASubject: transportation Hi Diana, Here’s the transportation schedule for our conference the City is helping sponsor. The shuttle service will be provided by CVB and the City using trolley’s and transportation vans. We’re needing help for the socials and tour and want to use school busses. We will gladly pay themileage and driver rates. The two social events have large registration numbers. There’s about 180 registered for the Mondaysocial at the Expo Center and over 200 registered for the Boot Hill Social. I was thinking bussescould make multiple trips but maybe it would be better to have more busses on hand. That’scertainly open for discussion. The tour during the day on Wednesday will be smaller with only 50people attending that event. All transportation would start from United Wireless Arena, deliver to the event, and return to UWAat the end of the activity. With the exception of the tour, drivers could leave after making thedelivery and return for pickups unless your policies say differently. Let me know if you have any questions or need more information. Let me know when we can gettogether, I can be available most any time. Thanks.

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mailto:/O=USD443/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=HAMMOND_WILLIAMmailto:[email protected]:[email protected]

2016 KRPA Conference

2/1/16 – 2/4/16

Proposed Shuttle Schedule

Monday (2/1/16) 11:30 am – 1:30 pm 4:30 pm - 6:30 pm

Tuesday (2/2/1 7 am – 9 am 11:30 am – 1:30 pm 4 pm – 6 pm

Tues. night (Trade Show) 8 pm – 9 pm

Tues. night (Dueling Piano’s 11 pm – 12 am

Wednesday 7 am – 9 am 11:30 am – 1:30 pm 4 pm – 6 pm

Wed. night (Central Station) 9 pm – 12 am

Thursday 7 am – 9 am 11:30 am – 1:30 pm

• Shuttle routes to run between United Wireless Arena and conference hotels (North Edge

Best Western and Marriott).

• Wednesday night shuttle would add Central Station to route along with UWA and

conference hotels.

• Conference will contract with bus service for Monday night event at Expo Center and

Wednesday park tour and Wednesday night event at Boot Hill Museum

Socials/Tour Bus Service

# Busses Pickup Return

Monday Social (Expo Center) 2 6:15 pm & 7:15pm TBD

Wednesday (Park Tour) 1 2 pm 5pm

Wednesday (Boot Hill) 2 6 pm & 7 pm 9 pm

Parks and

Recreation PO Box 880 � Dodge City KS 67801 � Phone: 620/225-8160 � Fax: 620/225-8144

2016 KRPA Conference

2/1/16 – 2/4/16

Proposed Shuttle Schedule

Monday (2/1/16) 11:30 am – 1:30 pm 4:30 pm - 6:30 pm

Tuesday (2/2/1 7 am – 9 am 11:30 am – 1:30 pm 4 pm – 6 pm

Tues. night (Trade Show) 8 pm – 9 pm

Tues. night (Dueling Piano’s 11 pm – 12 am

Wednesday 7 am – 9 am 11:30 am – 1:30 pm 4 pm – 6 pm

Wed. night (Central Station) 9 pm – 12 am

Thursday 7 am – 9 am 11:30 am – 1:30 pm

• Shuttle routes to run between United Wireless Arena and conference hotels (North Edge

Best Western and Marriott).

• Wednesday night shuttle would add Central Station to route along with UWA and

conference hotels.

• Conference will contract with bus service for Monday night event at Expo Center and

Wednesday park tour and Wednesday night event at Boot Hill Museum

Socials/Tour Bus Service

# Busses Pickup Return

Monday Social (Expo Center) 2 6:15 pm & 7:15pm TBD

Wednesday (Park Tour) 1 2 pm 5pm

Wednesday (Boot Hill) 2 6 pm & 7 pm 9 pm

Parks and

Recreation PO Box 880 � Dodge City KS 67801 � Phone: 620/225-8160 � Fax: 620/225-8144

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Subject: Tournament of Champions

Initiated By: Dr. Glenn Fortmayer, Assistant Superintendent for Secondary Education

Presenters: Seniors Sydney Kalscheur and Sharon Gleason, TOC Committee Women Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: Dodge City High School will host the 73rd Annual Tournament of Champions (TOC) sponsored by Western Plains Medical Complex on January 21, 22 & 23 at the United Wireless Arena. The Tournament of Champions is the longest running boys’ basketball tournament west of the Mississippi. This year’s tournament features the #1 Teams in both 5A (Wichita Heights) and 6A (Wichita East); along with several other state-caliber programs. CURRENT CONSIDERATIONS: Along with a competitive field of basketball teams, numerous groups will perform between games and at the half times. Those participating in this year’s T.O.C. are: Dodge City High School Drill Team, Dodge City Middle School Drill Team, Comanche Middle School Drill Team, Dodge City High School Cheerleaders, Dodge City High School Pep Band and The Pride of Southwest Kansas. Thursday evening will be the traditional Parade of Teams, and all the cheerleaders participating in the tournament will perform a combined routine between games on Friday night. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive information about the 73rd Annual Tournament of Champions sponsored by Western Plains Medical Complex that will be held on January 21, 22 & 23 at the United Wireless Arena. RECOMMENDED ACTION:


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Subject: PreK-8 Inservice Day - Turning Good Todays into Terrific Tomorrows!

Initiated By: Judy Beedles Miller, Glenn Fortmayer

Attachments:

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The Kansas State Board of Education (KSDE) adopted the Learning Forward Standards for Professional Learning at the April 2012 meeting. The standards for Professional Learning include; learning communities, resources, learning designs, outcomes, leadership, data and implementation. The standards outline the characteristics of professional learning that leads to effective teaching practices, supportive leadership and improved student results. USD 443 believes Staff Development should provide learning opportunities for staff by reviewing data, preparing educators to apply researched based strategies and building the knowledge/skills of educators. CURRENT CONSIDERATIONS: “Turning Good Todays into Terrific Tomorrows,” is the theme for the PreK-8 certified staff inservice day on January 18, held at Dodge City Middle School. The day involves a smorgasbord of sessions from which the staff may select. Staff members will receive an email with the Smore link below explaining the registration steps, including a description of each session. Click on the link below to view the sessions.

https://www.smore.com/dewge FINANCIAL CONSIDERATIONS: The cost of the inservice is budgeted in the Inservice Budget, Fund 15, and will not exceed $17,500. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the information regarding the “Turning Good Todays into Terrific Tomorrows!” PreK-8 Inservice Day scheduled for Monday, January 18, 2016. RECOMMENDED ACTION:


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https://www.smore.com/dewge

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Date: January 11, 2016 Subject: Amend the 2015-2016 Budget

Initiated By: William R. Hammond Attachments: None


BACKGROUND INFORMATION: Budget amendments as authorized by K.S.A. 79-2929a are permitted to increase the original budget for “…previously unbudgeted increase in revenue other than ad valorem property taxes.” It should be noted that a budget amendment cannot lead to an increase in local taxes. The 2015-2016 Unified School District 443 Bond and Interest Fund revenue and expenditures were published using estimated numbers pending the sale of the Bond from the June 25, 2015 Bond Election. The Bond sale is complete as of November 5, 2015. To avoid a statutory violation, the Board of Education needs to amend the FY 2015-2016 budget. Kansas Statue requires publication of proposed budget changes ten (10) days prior to holding a hearing on the budget amendment. CURRENT CONSIDERATIONS: The required legal notice was published in the Dodge City Daily Globe on December 18, 2015, and the required public hearing has been held. The Board of Education can now approve the amended budget for FY 2015-2016. FINANCIAL CONSIDERATIONS: Approval of the amended budget will allow the school district to expend $110,461 in the current year from the Bond and Interest Fund that otherwise would have to have been budgeted in 2016-2017. These funds result from the savings realized by USD from the capitalized interest and the lower interest rates on the bonds recently sold for district facilities projects. STAFF RECOMMENDATION: The Board of Education is respectfully requested to adopt amended budget for FY2015-2016 as published, and authorize the Clerk of the Board to file the amended budget with the County Clerk and Kansas State Department of Education. RECOMMENDED ACTION: Approval Information Discussion

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O:\AAClerk of the Board\BOE Agendas\2015-16\20160111 Agenda\20160111 Capital Outlay Project Update.docx 1/6/2016


Date: January 11, 2016 Subject: Capital Outlay Projects Update

Initiated By: William R. Hammond and Chris Meyer

Attachments: None


BACKGROUND INFORMATION: The Board of Education approved Capital Outlay projects at the November 23, 2015 meeting for the FY 2016-2017. CURRENT CONSIDERATIONS: This report is being provided to inform the Board of Education on the current status of the Capital Outlay projects, and proposed projects.

FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the report regarding the 2016 Capital Outlay projects. RECOMMENDED ACTION: Approval Information Discussion

23


Date: January 11, 2016 Subject: Update on Property, Casualty, Liability and Workers Compensation Broker Services

Initiated By: William Hammond Attachments: History of Commissions and Premium questions about joint bid process.


BACKGROUND INFORMATION: On June 8, 2015, the Board of Education directed administration to request an insurance broker for property, casualty and liability insurance coverage. On September 14, 2015, the Board approved the solicitation of a “Request for Proposals (RFP)” for an insurance broker. Requests were sent to twenty (20) insurance agents/brokers. Proposals were received from Fee Insurance Group, KFSA, and USI Midwest LLC. The proposals were analyzed by the Business Office, and interviews were held on November 10th, and 11th with the three firms. Fee Insurance Group was represented by Mary Trent, Jordan A. Fee, Allen Fee, and Margie Howard. KFSA was represented by Ashley Wheaton, Jennifer Droste, and Lee Gleason. USI Midwest LLC was represented by Ryan Henry, John London, Lori Minor, and David Hageman. Fees submitted with Proposals:

• Fee Insurance Group Inc $40,000 • KFSA $47,000 • USI Midwest, LLC $20,000

The Board of Education at the December 15th meeting requested the Business Office to re-bid broker services for the school district’s property, casualty, and liability insurance to include workman’s compensation insurance. CURRENT CONSIDERATIONS: Administration has completed a review of insurance commissions and premiums for the last five years. The school districts workman’s compensation premium is currently less than half what it was when KFSA had the workman’s compensation insurance and the general property, casualty and liability insurance through EMC. During the current year, KFSA commission is double the highest bid, based on a fee basis, and four times more than the low bid. Administration seeks board guidance on joint bid on the accompanying specific questions. FINANCIAL CONSIDERATIONS: There are no financial considerations until the board approves a contract. STAFF RECOMMENDATION: The Board of Education is respectfully requested to give additional direction on bidding the property, casualty and liability package, with workman’s compensation insurance. RECOMMENDED ACTION:


24

1. Was the board’s intent to send bids to all 20 companies or to the three companies that responded to the original proposal?

2. Since the school district has a board approved contract for workman’s compensation insurance with United Heartland represented by Fee Insurance through June 30, 2016, administration assumes the intent of the board to bid Workman’s Compensation July 1, 2016 through June 30, 2017. The difficulty is the school district will not receive the MOD factor until late February or early March upon which an accurate quote for workman’s compensation can be made. EMC policies expire March 12, 2016

3. Is it the intent of the board to base the purchase of the workman’s compensation insurance on the quoted commission versus the total cost on the policy? All agents and brokers do not have access to all markets. Workman’s Compensation is handled by Mono-line Carriers, i.e. companies that specialize in and only write workman’s compensation insurance. United Heartland is such a company. Basing workman’s compensation insurance purchase only on commission fees could lead to lower commissions but higher premiums and higher overall cost.

4. Is it the intent of the board to exclude Kansas Association of School Boards from bidding their workman’s compensation program since they do not use a local agent for their pool?

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1/6/2016 5:06 PM C:\Users\longton_deborah\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\A7U4J8N2\Book2 Insurance (2)

2011 2012 2013 2014 2015 2016 2016 2016 FIG Inc. KFSA USI Midwest

CommissionEMC

Line Backer 790.80$ 573.10$ 599.30$ 599.30$ 904.80$ Crime 569.30$ 569.30$ 636.80$ 636.80$ 573.80$

Equipment 410.80$ 417.20$ 380.20$ 391.5 339.60$ General Liability 1,620.20$ 1,027.40$ 1,343.00$ 1,398.00$ 1,428.20$

Property 44,746.60$ 51,473.40$ 65,305.40$ 60,680.40$ 69,476.20$ Auto 7,647.60$ 8,764.20$ 10,673.40$ 11,426.55$ 11,426.55$ Total 55,785.30$ 62,824.60$ 78,938.10$ 75,132.55$ 84,149.15$ 40,000.00$ 47,000.00$ 20,000.00$

Work CompWorkman's Comp - EMC 22,551.54$ 26,697.30$ 35,101.74$ 32,686.32$

Workman's Comp - United 16,262.10$ Total $ 22,551.54 $ 26,697.30 $ 35,101.74 $ 32,686.32 $ 16,262.10

OtherFlood-Wilroads 857.76$ 915.36$ 1,023.04$ 1,278.16$ 1,398.56$

Flood-Sunnyside 409.28$ 431.60$ 469.12$ 469.44$ 542.00$ Liability-Civic Center 544.80$ 544.80$ 544.80$ Accident-Headstart 259.92$ 259.92$ 259.92$ 259.92$ 259.92$

Accident -SOS 46.50$ 46.50$ 46.50$ 51.00$ 51.00$ Accident-SAFE 55.49$ 55.49$ 55.37$

Underground Storage 42.00$ 42.00$ 42.00$ 42.00$ 42.00$ Total 1,670.95$ 1,750.87$ 2,440.75$ 2,645.32$ 2,838.28$

All Commission $ 80,007.79 $ 91,272.77 $ 116,480.59 $ 110,464.19 $ 103,249.53

Safety Consultant-AG AG

$ 9,400.00 $ 12,960.00 $ 12,960.00 $ 4,320.00

PremiumEMC

Line Backer 7,908.00$ 5,731.00$ 5,993.00$ 5,993.00$ 9,048.00$ Crime 5,693.00$ 5,693.00$ 6,368.00$ 6,368.00$ 5,738.00$

Equipment 4,108.00$ 4,172.00$ 3,802.00$ 3,915.00$ 3,396.00$ General Liability 16,202.00$ 10,274.00$ 13,430.00$ 13,980.00$ 14,282.00$

Property 223,733.00$ 257,367.00$ 326,527.00$ 303,402.00$ 347,381.00$ Auto 50,984.00$ 58,428.00$ 71,156.00$ 76,177.00$ 76,177.00$ Total 308,628.00$ 341,665.00$ 427,276.00$ 409,835.00$ 456,022.00$

Work CompWorkman's Comp - EMC 375,859.00$ 444,955.00$ 585,029.00$ 544,772.00$

Workman's Comp - United 325,242.00$ Total $ 375,859.00 $ 444,955.00 $ 585,029.00 $ 544,772.00 $ 325,242.00

OtherFlood-Wilroads 10,722.00$ 11,442.00$ 12,788.00$ 15,977.00$ 17,482.00$

Flood-Sunnyside 5,116.00$ 5,395.00$ 5,864.00$ 5,868.00$ 6,775.00$ Liability-Civic Center 5,448.00$ 5,448.00$ 5,448.00$ Accident-Headstart 1,732.80$ 1,732.80$ 1,732.80$ 1,732.80$ 1,732.80$

Accident -SOS 310.00$ 310.00$ 310.00$ 340.00$ 340.00$ Accident-SAFE 369.93$ 369.93$ 369.13$

Underground Storage 420.00$ 420.00$ 420.00$ 420.00$ 420.00$ Total 18,670.73$ 19,669.73$ 26,931.93$ 29,785.80$ 32,197.80$

All Premiums $ 703,157.73 $ 806,289.73 $ 1,039,236.93 $ 984,392.80 $ 813,461.80 Compiled 1/1/16

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O:\AAClerk of the Board\BOE Agendas\2015-16\20160111 Agenda\Working Docs\20160111 BOE Meeting Time.docx 1/4/2016



Subject: Board of Education Meeting Times

Initiated By: Alan R. Cunningham, Superintendent

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: During the organizational meeting of the Board of Education in July, the schedule of Board meetings was approved for the 2015-2016 school year. This schedule included the dates, times and locations for regularly-scheduled Board meetings.

CURRENT CONSIDERATIONS: Board members have expressed an interest in changing the starting time for the regular monthly Board of Education meetings from the current 7:00 PM to 6:00 PM. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with the time of the regularly-scheduled Board of Education meetings. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the time change for the remaining regularly-scheduled evening meetings from 7:00 PM to 6:00 PM. RECOMMENDED ACTION:


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O:\AAClerk of the Board\BOE Agendas\2015-16\20160111 Agenda\Working Docs\20160111 BOE Interview Team Mbrs.docx 1/4/2016



Subject: Board of Education Members on the Screening and Interview Team for Central Office Administrative Positions


Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: There are currently two positions open for district-wide or central office administrative positions. These openings are for the Assistant Superintendent for Elementary Education and the Executive Director of Human Resources. Applications received by January 15, 2016 will be given the first consideration for these positions. CURRENT CONSIDERATIONS: Up to three members of the Board of Education may serve on the screening and interview team to fill the Assistant Superintendent and Human Resources administrative positions. FINANCIAL CONSIDERATIONS: There are no financial considerations regarding the appointment of up to three Board of Education members to serve on this interview team. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve up to three (3) members to serve on the screening and interview team for the Assistant Superintendent for Elementary Education and the Executive Director of Human Resources district-wide administrative positions. RECOMMENDED ACTION:


28

O:\AAClerk of the Board\BOE Agendas\2015-16\20160111 Agenda\20160111 Accept BOE Mbr resignation.docx 1/13/2016



Subject: Board of Education Vacancy


Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Member Brian Winter (2017) has submitted his resignation from the USD 443 Board of Education. CURRENT CONSIDERATIONS: In order to begin the process of filling the vacancy on the Board of Education, Kansas statute requires that the remaining Board members act to accept the resignation, and direct administration to publish the required legal notice of the vacancy. With only a few statutory requirements to consider, the process for filling such a vacancy is up to the Board. The processes used to fill previous vacancies will be reviewed with the Board. FINANCIAL CONSIDERATIONS: Any costs related to the publication and filling of the vacancy on the USD 443 Board of Education will be paid from the Board Expense budget, Fund 06.2300.310.00.000. Publication expense is not anticipated to exceed fifty dollars ($50.00). STAFF RECOMMENDATION: The Board of Education is respectfully requested to accept the resignation of member Brian Winter and direct administration to publish the required Public Notice of the vacancy. RECOMMENDED ACTION:


29

KANSAS OPEN MEETINGS LAW

(Sample Motions for Executive Session)

Madam President, I move that we go into executive session (fill in subject) in

order to (fill in justification), and that we return to open session in this room at (fill in

the time).

SUBJECT

To discuss personnel matters of non-elected personnel To discuss matters affecting a student(s) To discuss confidential financial data or trade secrets of a business For consultation with our attorney on a matter protected by the attorney-client privilege To discuss negotiations To have preliminary discussions about the acquisition of real property Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school

JUSTIFICATION

Protect the privacy interests of the individual(s) to be discussed Protect the privacy interests of the business to be discussed Protect the interests of the business to be discussed Protect the privilege and the board’s position in (litigation, potential litigation, administrative proceedings, etc.) Protect the public interest in negotiating a fair and equitable contract Protect the public interest in obtaining the property at a fair price To ensure the security of the school, its buildings, and/or its information system is not jeopardized

Our Mission…To prepare our students to be capable, contributing participants in a changing world.

20160111 Agenda20131209

20160111 Hearing on Amending the Budget20160111 Personnel ReportSheet1

20151215 BOE Minutes20160111 Disposal of District Property and Equipment20160111 State Testing Equipment20160111 TOC Presentation20160111 PreK-8 Inservice Day20160110 Amend the 2015-2016 Budget20160111 Capital Outlay Project Update20160111 BOE Meeting Time20160111 BOE Interview Team Mbrs20160111 Bills to ApproveADPC1F0.tmp20131209

ADP7663.tmp20131209

20160111 Agenda.pdf20131209

ADP4E14.tmp20131209

20160111 Agenda - REVISED.pdf20131209

Documents

Ford County, Kansas AGENDA - Amazon S3 · 1/11/2016 · Ford County, Kansas AGENDA January 11, 2016 ... William R. Hammond . Attachments: Notice of Hearing on Amending the FY2015-2016