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Inkosi Albert Luthuli InternationalConvention Centre, Durban, South Africa29 - 31 July 2018
SPONSORSHIP &EXHIBITION PROSPECTUS
True freedom is tolerant.
It gives people the right to live
and think in new ways.
JOHN TWELVE HAWKS, The Traveler
REACHING OUTFOR FINANCIAL SECURITY& FREEDOM
2018 IRFA CONFERENCE
The Institute of Retirement Funds Africa will once again be hosting the largest annual industry conference in Africa at the International Convention Centre Durban, from Sunday 29 – Tuesday, 31 July 2018.
Traditionally we attract over 1500 key delegates each year, drawn from across the industry spectrum from service providers, through retirement funds to organised labour and legislators. The IRFA annual conference is quite simply where the decision makers come to share knowledge and trends.
This year’s conference is all about outreach, stakeholder empowerment and financial security and freedom, building on from previous conference themes and aligning these with the theory of human motivation and aspirations developed by renowned psychologist, Abraham Maslow.
Our conference theme of “reaching out for financial security and freedom”, will pull a golden thread through our two previous themes commencing with “navigating the future through changing times” in 2016 and moving through “social development, partnering for change” in 2017. 2018 is the point at which outreach across the spectrum becomes both the aspiration and the anticipated achievement.
Hence the 2018 conference will embrace the policy of inclusiveness in reaching out to the people of Africa, its members, partners and collaborators, and to legislators, retirement fund members and all industry stakeholders through South Africa and north of our borders . Our esteemed speakers and valued delegates will reach out to one another in Durban, ensuring enhanced financial security for all who live on the African continent. The conference aims to re-inforce the appropriate financial acumen and behaviour in empowering retirement fund members and allowing for financial freedom of these members and society at large.
IRFA itself believes that our industry has a significant impact on socio-economic transformation and growth. We will continue to promote and use learnings and alliances to reach out to the retirement industry, government and the members of funds in collaborative partnerships to ensure financial acumen, appropriate behaviour and quality retirement lifestyles of and for members of funds and society at large
The management Board of the Institute of Retirement Funds Africa, the staff team, the vice-president welcome you to this auspicious event and in joining us in being part of the change we want to see and be.
Wayne Hiller van RensburgPresident
Institute ofRetirement Funds Africa
irfaForeword
Venue InfoDurban ICC is located in the centre of Durban, at 45 Bram Fischer Road, (old Ordnance Road), and is just a half-hour drivefrom the King Shaka International Airport. For more information such as directions, as well as parking and public transport facilities, to this contemporary world-class venue: http://icc.co.za/contact/map/
The Institute of Retirement Funds Africa will once again be hosting the largest annual pension conference in Africa. With over 1500 key delegates each year, drawn from across the
most important stakeholders, traditionally it is where the decision makers come to share knowledge and trends.
This year’s conference theme is pulling a golden thread progressively through our two previous themes commencing with “navigating the future through changing times” in 2016 and moving through “social development, partnering for change” in 2017 to the point where outreach across the spectrum becomes both the desired goal and the anticipated achievement.
The IRFA believes that our industry has a significant impact on socio-economic growth and we will continue to promote and use learnings and alliances to reach out to the retirement industry, government and the members of funds in collaborative partnerships to ensure financial acumen, appropriate behaviour and quality retirement lifestyles of and for members of funds and society at large.
Your support in the past has allowed us to do the work we are all passionate about and your current support will enable us to make the IRFA 2018 conference a true learning and networking forum for all concerned.
The 2018 IRFA exhibition will offer engagement through different and fun ways of reaching out, encouraging sharing, showcasing freedom and choice. Providing the opportunity for
collaboration, contribution and educating beyond traditional parameters and boarders.
About IRFA 2018 Conference
2018 IRFA Exhibition New FeatureThrough the mobile app the “exhibition lead management” portal allows exhibitors to instantly capture contact details and answers from delegates through customized questions during their visit at the stand. Export lists for further sales efforts and send alerts directly to your company for important and quick follow up response time.
“The Future starts today,not tomorrow”
Pope John Paul ll
Sponsorship Package Benefits Rate
Incl VAT @15%
Conference engagement benefits10 x Conference registrations full access passes6m x 3m – Freehold Exhibition spaceExhibition Lead Management AppCo-branding together with IRFA conference logo at entrance to the conference venueSpeaker slot in the programme Monday, 30 July 2018: 30 minutesGala Dinner engagement benefitsGala Dinner sponsor, logo on all printed gala dinner materials cobranded with the IRFA conference brandingSpeaker opportunity at the Gala dinner 10 minutesBranded Gala dinner gifts per delegate- to be supplied by sponsorTwo front tables seating 20 at the Gala Dinner Free standing banners to be displayed at the entrance to the Gala Dinner – to be supplied by sponsor.Marketing engagement benefitsExposure on the IRFA website as platinum sponsor Link directly to your website.
Platinum Sponsor R1,000,000.00
Conference engagement benefits
7 x Conference registrations full access passes
6m x 3m – Freehold Exhibition space
Exhibition Lead Management App
Speaker slot in the programme Monday, 30 July 2018: 30 minutes
Exhibition engagement benefits
Sponsor branding of the connect and engage meeting area
Seating area includes mixed seating in the area allocated.
Seating area includes charging stations and plug points for delegates
Gala Dinner engagement benefits
One front gala dinner table seating 10 at the Gala Dinner
Marketing benefits
Exposure on the IRFA website as Gold sponsor
Link directly to your website.
Gold Sponsor R 750 000.00
Conference engagement benefits
5 x Conference registrations full access passes
6m x 3m – Freehold Exhibition space
Exhibition Lead Management App
Speaker slot in the programme Monday, 30 July 2018: 30 minutes
Gala Dinner engagement benefits
One front gala dinner table seating 10 at the Gala Dinner
Marketing benefits
Exposure on the IRFA website as Silver sponsor
Link directly to your website.
Silver Sponsor R 500 000.00
1 FULL SPONSORSHIP PACKAGES
Sponsorship Package Benefits Rate
Incl VAT @15%
Sponsorship Package Benefits Rate
Incl VAT @15%
Conference engagement benefits3 x Conference registrations full access passes3m x 3m – Freehold Exhibition spaceExhibition Lead Management AppSpeaker slot in the programme Monday, 30 July 2018: 20 minutesGala Dinner engagement benefitsOne front gala dinner table seating 10 at the Gala Dinner Marketing benefitsExposure on the IRFA website as Bronze sponsor Link directly to your website.
Bronze Sponsor R 250 000.00
Conference engagement benefits2 x Conference registrations full access passesBranding of golf sponsorship area, 3 holes each including score card and “hole in one” bragging boardLogo Branding on the IRFA Mobile App, separate golf tab with how to play and “hole in one” names, updated throughout the conferenceExhibition Lead Management AppMasterclass participation: specified topic within panel participation on Day 2, first session.Limited furniture and tables- ADDITIONAL options availableMarketing benefitsVisual recognition on holding slides in the exhibition centre for the duration of the event with updates of those “who has got a hole in one”Exposure on the IRFA website as engagement sponsor 1 bag insert
Golf hole-in-one Competition *Limited to 2 Sponsors
R120 000,00per sponsor
Conference engagement benefits2 x Conference registrations full access passes6mx3m Branding of Competition leader score board Limited furniture and tablesExhibition Lead Management AppMasterclass participation: specified topic within panel participation on Day 2, first session.Limited furniture and tables- ADDITIONAL options availableEach sponsor to provide a prize for winner and runner up.Marketing benefitsVisual recognition on holding slides in the exhibition centre for the duration of the event with updates of the leader board and during prize givingExposure on the IRFA website as engagement sponsor 1 bag insert
Fuze ball Competition “IRFA 2018 Fuze ball championship”*Limited to 2 Sponsors
R80 000,00per sponsor
2 REACHING OUT AND ENGAGEMENT SPONSORSHIP PACKAGES
Sponsorship Package Benefits Rate
Incl VAT @15%
Marketing benefits
Logo on the convention bag in conjunction with IRFA branding and logo.
1 x Conference registrations full access passes
1 x Bag insert.
Exposure on the IRFA website as delegate bag and lanyard sponsor
Link directly to your website."
Delegate Bag and Lanyard
Sponsorship
R300 000,00
Conference Engagement benefits
Branding as sponsor of the community upliftment area
2 x Conference registrations full access passes
An opportunity to participate in the welcome at the Meet and Greet Cocktail
Free standing banners to be displayed within the venue during the Meet
and Greet Cocktail – to be supplied by sponsor
Stationary/Conference Gift and Bag insert
Community Upliftment
Sponsor
*Limited to 2 Sponsors
R100 000,00
Branded iPad/tablet screen cleaner insert as well as a A4/A5 item within the convention bag, upon approval of organizers.
Screen Cleaner Insert R50 000.00
Participation in a Master class. Specified topic within panel participation and limited corporate branding of the master class venue.
Master Class Participation R30 000,00
Braded USB insert including company presentation preloaded on the USBUSB R150 000,00
Branded stationary pack to be provided for min 800 delegatesStationary Bag Insert R35 000,00
An opportunity to insert an A4/A5 item within the convention bag, upon approval of the organizers.
Bag Insert Company Flyer R10 000,00
Conference Bag Insert Sponsorship Packages
Conference engagement benefits
Sponsor branding of the connect and engage meeting area
2 x Conference registrations full access passes
2 x Full Exhibitior passes
Exhibition Lead Management App
Seating area includes mixed seating in the area allocated.
Seating area includes charging stations and plug points for delegates
Marketing benefits
Exposure on the IRFA website as sponsor
Link directly to your website.
1 bag insert
Connect and Engage
*Limited to 2 Sponsors
R180 000,00
Exhibition Stands Benefits RateIncl VAT @15%
Exhibition benefits 2 x Conference registrations full access passes2 x Full Exhibitor passesExhibition Lead Management AppLogo on the Exhibitors App Exhibition stand includes:System walling upright – 3 sided backlitBranded & Custom built Lockable CabinetFurniture: 2 custom chairs and coffee tableAudio visual: 42” Plasmas Screen with USB inputFlooring: carpetedElectrical Hire: Standard plug point & 15amp single phase DB boardMarketing benefitsExposure on the IRFA website of exhibitor’s logo on exhibitor’s tab50-word company profile & logo on the IRFA conference website.
3m x 3m – 9m Full Branded R85 000,00
Exhibition benefits2 X Conference registrations full access passes2 x Full Exhibitor passesExhibition Lead Management AppLogo on the Exhibitors App Exhibition stand includes:System walling upright – 2 sided backlitBranded & Custom built Lockable CabinetFurniture: 2 custom chairs and coffee tableAudio visual: 42” Plasmas Screen with USB inputFlooring: carpetedElectrical Hire: Standard plug point & 15amp single phase DB boardMarketing benefitsExposure on the IRFA website of exhibitor logo on exhibitor’s tab 50-word company profile & logo in Electronic Conference Programme
3m x 3m – 6m Corner Stand Branded
R75 000,00
Exhibition benefits 3 x Conference registrations full access passes3 x Full Exhibitor passesExhibition Lead Management AppFloor space of a minimum of 6mx3mExposure on the IRFA websiteMarketing benefitsExposure on the IRFA website of exhibitor’s logo on exhibitor’s tab50-word company profile & logo on the IRFA conference website.
6m x 3m – Freehold Exhibition space for custom built stands
R165 000,00
“For money to remain a
valuable resource, you must master
it, see its usefulness, and use
it effectively.”
Pamela Carmichael, Financial Empowerment
3 EXHIBITION PACKAGES
Exhibition Stands Benefits RateIncl VAT @15%
Exhibition benefits2 X Conference registration full access passes 2 X Full Exhibitor passesFloor space of a minimum of 3m x 3mExhibition Lead Management AppExposure on the IRFA website.Marketing benefitsExposure on the IRFA website of exhibitor’s logo on exhibitor’s tab50-word company profile & logo on the IRFA conference website.1 x bag Insert.
3m x 3m – Freehold Exhibition space for custom built stand
R50 000,00
Exhibition benefits2 X Full Exhibitor passesExhibition Lead Management AppIncluded with each stand:Company and Logo branded Stand FaciaSystem walling upright – 3 sided backlitFurniture: 2 custom chairs, coffee table and lockable cabinet.Audio visual: 32” Plasmas Screen with USB input on stand.Flooring: carpetedElectrical Hire: Standard plug pointMarketing benefitsExposure on the IRFA website of exhibitor’s logo on exhibitor’s tab1 x bag insert"
Business Pavilion2m x 2m
R30 000,00
Floor Plan
ENTRANCE 5 ENTRANCE 5 ENTRANCE 6
ENTRANCE 6
ENTRANCE 6
ENTRANCE 6
ENTRANCE 6
ENTRANCE 6ENTRANCE 5ENTRANCE 4ENTRANCE 4
FD
FD
4A
4B
HALL 4D
HALL 4C
HALL 5AHALL 6A
HALL 6BHALL 5CHALL 5B
HALL 5D
LOADING BAYS
FE
FE
FE FE
FE
FE
FIR
E E
XIT
HA
LL 3
B +
3C
FIR
E E
XIT
FE FE
MAIN ENTRANCE / EXIT
BUFFET AREA
FE
FE
FE
BUSINESS PAVILLION
BP
1
BP
4
BP
5B
P6
BP
10
BP
7
TEA/ COFFEE
HA
LL 3
B +
3C
IFRASTAND
ORGANISER'S OFFICE
BAR
2 3
6 7 8
1110 20
14 1517
21 22
2924
31
23 25 27
33
26 2830
32 34
BUFFET AREA
FUZE BALL SPONSORSHIP
ENGAGEMENT AREA
COMMUNITY UPLIFTMENTPAVILLION
TEA/ COFFEE
exhib.stand
exhib.stand
BUFFET AREA
BUFFET AREA
BUFFET AREA
CONNECT&ENGAGEMEETING AREA 1&2
CONNECT&ENGAGEMEETING AREA 3/4
GOLF SPONSORSHIPENGAGEMENT AREA
IFRA BRAINGAME
IFRA BRAINGAME
3X6 PLATINUMSPONSOR
3X6 GOLDSPONSOR
BUFFET AREA
STAGE/EXT. ENGAGEMENT
AREAS 1-4
1 4
5 6
11
3X6 SILVERSPONSOR
3X3SPONSORS
5
21
18 19
TEA/ COFFEE
BAR
BUFFET AREA
BUFFET AREA
TEA/ COFFEE 9 16 20
Floor Layout-Rev FScale 1:400GRID 1 BLOCK = 1MX1M
Institute ofRetirement Funds Africa
irfa
Upon approval of the application, written confirmation of sponsorship level, benefits, space assignment, invoice for payment and all necessary information will be provided by the convention secretariat, The Conference Company. Should you require additional exhibition space other than what was allocated, please advise the convention secretariat in writing immediately. Any further monies owed are due on presentation of the invoice.
Confirmation
Sponsorship and Exhibition Stand Confirmation – We cannot confirm assignment and confirmation until we have received full payment. Upon acceptance and approval of an application for sponsorship, the assignment of the exhibition space and confirmation of sponsorship details, will be confirmed in writing by the convention secretariat. • Cancellation – Should you wish to cancel your sponsorship; notification will only be accepted in writing. ** 60 – 90 prior to the set up day of the convention: 50% refund ** 59 days or less to the event: No refund – 100% non-refundable
Booking Policies
Acceptable forms of payment• Credit Cards –Visa or MasterCard • Electronic Funds Transfer (EFT)
Please use the reference number as stated on the invoice when making payment.Please send proof of payment to:IRFA 2018 C/O The Conference Company Email: [email protected]
The organizers reserve the right to cancel, change or move your stand, as well as alter the floor plan where necessary
Contact detailsLouise RobinsonExhibition & Sponsorship AdministratorTel: +27 31 3039852Email: [email protected]
Payment Terms And Conditions
Booking Procedure
Without financial literacy
divorce rates soar, families rupture, and women stay
with abusive men for financial security. A lack of jobs
contributes to riots and illegal activity. Name any
situation and it goes back to money. We need to
focus on poverty eradication
John Hope Bryant
All Sponsorship packages booked must be paid for and proof of payment provided in 30 days from booking date. Sponsorships not paid after 30 days could be released and given away to other interested sponsors.NB: Booking form must be sent together with signed terms and conditions page.
Institute ofRetirement Funds Africa
irfa
COMPANY & INVOICING DETAILS
COMPANY NAME
VAT NUMBER
ADDRESS
CODE
TELEPHONE
FAX
PERSON RESPONSIBLE FOR BOOKING & PAYMENT
NAME & SURNAME
CAPACITY
CELL NO.
EMAIL ADDRESS
SPONSORSHIP PACKAGE
SPONSORSHIPBOOKING
FORM
“No one knows for certain how much impact
they have on the lives of other people.
Oftentimes, we have no clue.
Yet we push it just the same.”
Jay Asher
Exhibition Stand includes Complimentary Exhibitor Registrations. Additional Exhibitor Passes are R6,500 each. (The cost is calculated based on the accumulated costs for the venue hire, catering and staff costs.) All Sponsorship packages booked must be paid for and proof of payment provided in 30 days from booking date. Sponsorships not paid after 30 days could be released and given away to other interested sponsors.NB: Booking form must be sent together with signed terms and conditions page.
Institute ofRetirement Funds Africa
irfa
TELEPHONE FAX
PERSON RESPONSIBLE FOR BOOKING & PAYMENT
NAME & SURNAME
CAPACITY
CELL NO.
EMAIL ADDRESS
EXHIBITION STAND NUMBER
1st Choice :
2nd Choice :
EXHIBITION PACKAGE
- 3m x 3m
- BUSINESS PAVILION 2m x 2m
- 6m x 3m FREE STANDING SPACE
- EXTRA FULL CONFERENCE REGISTRATION
- EXTRA EXHIBITION ONLY PASS
COMPANY & INVOICING DETAILS
COMPANY NAME
VAT NUMBER
ADDRESS
CODE
EXHIBITIONBOOKING
FORM
The EXHIBITOR agrees to be bound by these Terms of Acceptance with respect to support for IRFA 2018 and further agrees that it shall be bound by the rates, submission deadlines, cancellation deadlines, and cancellation conditions outlined below.1. All participation is subject to the approval of IRFA who also reserves the right to decline or cancel exhibitors due to non-performance. 2. No responsibility will be accepted by IRFA for loss arising from non-adherence to deadlines of whatsoever nature which, once provided to the sponsor or expo partner, immediately come into effect and form part of this contract. 3. IRFA will use its best endeavors to deliver on its obligations to the sponsor / exhibition partners correctly but will not be liable for any loss of profits or damages suffered by the participant as a result of the participant’s failure to do so and any failure in this regard will not entitle the advertiser to withhold payment of the account rendered in any respect. 4. IRFA shall be exempt from any liability arising from force majeure or where performance of its obligations is prevented by circumstances outside its control. 5. Verbal cancellation will not be valid; only a written cancellation via an email or faxed letter, with an acknowledged response from IRFA, will be accepted by IRFA and will serve as notice. Any cancellations made after June 2018 will be required to pay 50% of the full invoiced price. 6. Should IRFA agree in its sole discretion to assist, or complete, requirements of the participant, then all IRFA production costs will be for the account of the participant at standard industry rates. 7. All amounts payable are due simultaneously by the date mentioned on this document as “payment date”, save where IRFA has approved, in writing, an extension of the payment deadline in which event, IRFA reserves the right to suspend services if payment is not received on the due date. 8. Nothing herein contained shall be interpreted as obliging IRFA to afford the participant any indulgence to effect payment after due date. 9. In the event of IRFA instructing its attorneys to collect any amounts, all legal fees and collection charges, determined as the maximum permitted fees and charges in terms of the NCA and its regulations, a commission of 20% (twenty percent) of the amount outstanding, and legal fees as between attorney and participant shall be borne by the participant.10. The advertiser agrees that these Terms of Acceptance constitute a valid contract with IRFA and certifies that all information given herein by him/her/it to the representative of IRFA is true and correct. 11. This agreement is governed by South African Law and is subject to the jurisdiction of the South African courts. IRFA is allowed to institute legal proceedings for the recovery of any amount owing hereunder in the Magistrate’s Court of any district which by virtue of Section 28 of the Magistrate’s Court Act has jurisdiction over the advertiser, but this does not preclude IRFA at its own discretion from instituting legal proceedings in the Supreme Court of South Africa which has jurisdiction over the participant. 12. All terms and conditions relating to the services are set out herein. All other terms and conditions are excluded unless agreed to in writing by IRFA, and no other conditions, warranties or representations, whether oral or written, express or implied by statute or otherwise, shall apply hereto. 13. No concession, latitude or indulgence allowed by IRFA to the participant shall be construed as a waiver or abandonment of any of IRFA rights hereunder. 14. In the event that any of the terms of these Terms of Acceptance are found to be invalid, unlawful or unenforceable, such terms will be severable from the remaining terms, which will continue to be valid and enforceable.
NAME & SURNAME:CAPACITY:COMPANY:DATE:
Booking Terms & Conditions
The convention organisers have taken all reasonable care in making arrangements for the convention in the event of unforeseen disruptions, neither the convention organisers nor IRFA can be held responsible for any losses incurred by delegates. The programme is correct at the time of printing, but organisers reserve the right to alter the programme if and when deemed necessary. The convention organisers act as agents only in securing hotels, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident delay or irregularity of any kind whatsoever during arrangements organised through contractors or by the employees of such contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public. Delegates should make their own arrangements with respect to personal insurance. The convention organisers reserve the right to make changes as and, when deemed necessary, without prior notice to the parties concerned. All disputes are subject to resolution under South African Law.
Liability
To discuss any of the above sponsorship and exhibition packages or should you wish to enquire about stand availability, please contact:Louise RobinsonExhibition & Sponsorship AdministratorTel: +27 31 3039852Email: [email protected]
Contact Details
Acceptance of the above Terms & Conditions
