1

CONTENTS

SL. NO.

CONTENT PAGE NO.

1 Online submission of Admission Data – Instruction to Principals

2 – 3

2 Application Package – Installation Procedure with Windows XP and Internet Explorer 6

4 – 5

3 Application Package – Installation Procedure with Windows 7 and Flock

6 – 7

4 Logging in procedure 8

5 General Instructions 9

6 College Details 10

7 Course Details 11

8 Student Details (General, Marks, Scholarship) 12 – 14

9 Printing Reports 15

10 AICTE – Fee Waiver Guidelines – 2012-13 adopted for 2013-14

16 – 18

11 AICTE – TFW (Format A, B and Income Certificate)

19 – 21

12 Details to be filled in by the Institution representative

22 – 23

13 List of Documents to be produced and arrangement of Documents and Certificates

24 – 26

14 Check List 27

2

ADMISSION TO FIRST YEAR B.E. / B.TECH. / B.ARCH. DEGREE COURSES

2013-2014

ONLINE SUBMISSION OF ADMISSION DATA

INSTRUCTION TO PRINCIPALS The Principals of all Engineering Colleges were informed

through DOTE circular No. 54200 / ECA1 / 2012, dated : 27.8.2013 that

for the year 2013-14 it is proposed to get admission data online for

First year B.E / B.Tech / B.Arch Degree courses. In this regard the

unique User-id and Password allotted to your institution has been

communicated in the same circular.

The admission data for the year 2013-14 can be fed online only.

The procedure for installation of Application Package designed for

the purpose is given in a detailed manner in the following pages. The

Application package can be accessed through Internet from 10.9.2013

till 30.9.2013 only.

The Principals are therefore requested to make arrangements for

installation of package, Feeding data and generating reports before

30.9.2013.

Guidelines regarding the following are enclosed.

1) Application Package – Installation Procedure 2) Application Package – Design Layout in PDF 3) Logging in procedure 4) Entering Data, Editing and Generating Reports 5) AICTE Fee Waiver Scheme guidelines 6) Verification Schedule 7) Certificates / Documents to be produced at the time of

verification and other particulars to be submitted

3

There are two ways to install the Application Package: 1) Using Windows XP Operating System and Internet

Explorer 2) Using Windows 7 Operating System and Flock Web

Browser (Links are provided for downloading Flock)

The simplest and easiest way of installation is

through the first option noted above i.e. Using Windows

XP and Internet Explorer. The Principals are advised to

adopt the proper procedure.

The list of students allotted under Government

quota who have opted for AICTE TFW can be

downloaded from the application package. The

selection of students under AICTE TFW should be done

as per guidelines issued during the year 2012-13.

(Circular enclosed)

The application package layout in PDF is attached to

your E-mail.

4

APPLICATION PACKAGE

INSTALLATION PROCEDURE

USING WINDOWS XP Operating System and Internet Explorer 6 (Web Browser)

The steps given below are to be followed in sequence to install the application package

developed for entering admission data for First year B.E / B.Tech. / B.Arch. Degree

programmes for the year 2013-14.

Basic System Requirements :

1) Windows XP Operating System 2) Internet Explorer 6 3) Adobe Reader

For successful installation Unclick “Block Pop-Up” in the Internet Explorer 6. Follow these steps:

1) Open Internet Explorer 6 2) Go to Tools Menu 3) Select “Internet Options” 4) Select “Privacy” 5) Unclick “Block Pop Ups”

Installation to be Done:

1) Installation of Oracle Jinitiator The steps to be followed for installation of the above mentioned program are detailed below:

Step Action Remarks 1) Open Internet Explorer 6 Browser 2) Copy the following link location sent to your e-mail

http://115.249.106.191:8889/forms/frmservlet?form= dote_2013&config=webutil

Place cursor on the link, right-click and choose “Copy Link location”

3) Paste the link in the Address Bar of the Web Browser (Internet Explorer 6) and click “Go’ button

Open the web page through Internet Explorer

The following Pop up Message will appear “This site might require the following Active X control : Oracle JInitiator from Oracle Corporation. Click here to Install

4) Click “Install Active X Control” Install Active X Control – Oracle J Initiator

The following message will be displayed “Do you want to install this software” – Oracle Jinitiator

5) Click “Install”

Oracle JInitiator Setup Wizard will be displayed

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6) Click “Next” Creating JAR files 7) Following Message will be displayed “Oracle Jinitiator installation is complete” 8) Press “OK’ Loading Java applet

Once the Installation detailed above for Oracle Jinitiator is complete, use the following steps

to access the application package to make data entries and taking reports.

1. Open Internet Explorer 6

2. Open the following link in the Web Browser

http://115.249.106.191:8889/forms/frmservlet?form=dote_2013&config=webutil

3. Login Page will be displayed.

6

APPLICATION PACKAGE

INSTALLATION PROCEDURE

USING WINDOWS 7 AND FLOCK (Web Browser)

The steps given below are to be followed in sequence to install the application package

developed for entering admission data for First year B.E / B.Tech. / B.Arch. Degree

programmes for the year 2013-14.

Basic System Requirements :

1) Windows 7 Operating System 2) Adobe Reader 3)

Installation to be Done :

1) Installation of Flock (Web Browser) 2) Installation of Oracle Jinitiator

The steps to be followed for installation of the above mentioned programs are detailed below:

1) Installation of Flock (Web Browser)

Step Action Remarks 1) Double Click the following link sent to your e-mail

http://115.249.106.191:8889/forms/java/flock-1.2.4.en-US.win32.exe

Downloading flock.exe

2) Click “Save” File Save the Flock.exe file in any destination folder (for example, Desktop) or any default folder shown.

3) Click “Yes” Allow the program to make changes in your computer

4) Open “Flock” saved in Destination Folder Displays flock 1.2 Setup Wizard 5) Click “Next” 6) Click “ I accept” and Press “Next” 7) Click “Next’ Destination Folder will be shown as

C:\Program Files\flock 9) Click “Install”

10) Click “Finish” 11) Select browser installed on your computer Import option 12) Select Home Page of your default browser Import Home Page 13) Click “Finish” Flock Web Browser will be installed.

You can go through Start up Menu and verify.

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2) Installation of Oracle Jinitiator Step Action Remarks

1) Go to ”Start Menu” on your computer and Click on “Flock” icon.

Open “Flock” Web Browser Program

2) Copy the following link location sent to your e-mail http://115.249.106.191:8889/forms/frmservlet?form= dote_2013&config=webutil

Place cursor on the link, right-click and choose “Copy Link location”

3) Paste the link in the Address Bar of the Web Browser and click “Go’ button

Open the web page through Flock

4) Click “Install Missing Plugins” Addl. Plugins will be installed 5) Click “Manual Install” Install jinit-applet 6) Click “Download Oracle JInitiator 1.3.1.22” The link will be displayed in the

Oracle Jinitiator Download Page 7) Click “Save” File To save jinit.exe. File will be

automatically downloaded to your Desktop or “Downloads” folder.

8) Close all Windows 9) Double Click on “jinit” on destination folder.

(Desktop or Downloads folder or any other destination folder.

To run Oracle Jinitiator Setup

10) Click “Next” Creating JAR files 11) Following Message will be displayed :

“Oracle Jinitiator installation is complete”

12) Press “OK’ Loading Java applet

Once the Installation detailed above for 1) Flock and 2) Oracle Jinitiator is complete, use the following steps to access the application package to make data entries and taking reports.

1. Open “Flock” browser from “Start Menu”. 2. Open link

http://115.249.106.191:8889/forms/frmservlet?form=dote_2013&config=webutil in the Flock Web Browser

3. Login Page will be displayed. For successful installation Unclick “Block Pop-Up” in the Flock Browser . Follow these steps :

1) Open Flock Browser 2) Go to Tools Menu 3) Select “Internet Options” 4) Select “Contents” (or “Privacy”) 5) Unclick “Block Pop Ups”

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Login Procedure: Open the Login Page of the Application. Follow these steps.

1) Open the appropriate Browser (Internet Explorer or Flock) 2) Open the link http://115.249.106.191:8889/forms/frmservlet?form=

dote_2013&config=webutil in the web browser 3) Oracle Forms will be initiated and Login Page will be displayed. Entry in Login Page: 1) Type TNEA College code and press TAB 2) College Name will be displayed. 3) Enter the User-id (TNEA College Code) allotted to your Institution 4) Enter the password allotted to your Institution (all lowercase letters) 5) Click “Login” 6) Common Window For data feeding will appear.

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GENERAL INSTRUCTIONS The online submission application package is designed to feed data in the following order:

i) College Details ii) Course Details iii) Student Details

The Common Window consists of the following Three buttons.

Data entries should be made under 1) College Details 2) Course Details 3) Student Details – General, Marks, Scholarship and Others

The detailed description of data to be entered under each of the above is given in separate pages below:

College Details Course Details Student Details

General Marks Scholarship and Others

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COLLEGE DETAILS

• Press College Details button in the Common Window

• TNEA Counselling code, Name and Address of the Institution will be displayed Entering College Details

• STD Code, Phone No.

• Fax Code, Fax No. • Website Address

• Mobile No.

• Principal Name

• Email ID • Minority Details

• University Region

• Tamil Nadu Legislative Assembly Constituency and Central Parliamentary Constituency

Press “SAVE” button, Confirmation will be obtained from the user and you will get message that the details are updated successfully.

Editing College Details

• Press College Details button in the Common Window

• College Details already entered will be displayed

• Make changes Press “SAVE” button, Confirmation will be obtained from the user and you will get message that the details are updated successfully.

Note: Press “BACK” button to go to the Main Window.

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COURSE DETAILS

• Press Course Details button in the Common Window

• The Courses in your institution will be displayed in the following manner Course Code

Course Name 2012-13 Intake

2013-14 Intake

Counselling Intake

NBA ACCR

CE CIVIL ENGINEERING CS COMPUTER SCIENCE AND ENGG. EC ELECTRONICS AND COMMUNICATION ENGG. EE ELECTRICAL AND ELEC. ENGG. Etc.

Entering Intake Details

• Double click on the Course Name in the above tabulation displayed

• The No. of seats included under Counselling will be displayed.

• Enter details of 2012-13 intake, 2013-14 intake and NBA ACCR. – Yes or No.

Press “SAVE” button, Confirmation will be obtained from the user and you will get message that the details are updated successfully. Editing Intake Details If you want to edit the Intake details already entered follow these steps.

• Double click on the Course Name in the above tabulation displayed

• 2012-13 Intake, 2013-14 Intake, Counselling Intake, NBA ACCR. Details will be displayed.

• Make necessary changes in the above details.

Press “SAVE” button, Confirmation will be obtained from the user and you will get message that the details are updated successfully. Adding a Course If you want to add a course name follow these steps.

• Select the Course to be included in the “Course Name” Drop down box above the Tabulation.

• The No. of seats included under Counselling will be displayed.

• Enter details of 2012-13 intake, 2013-14 intake and NBA ACCR. – Yes or No.

• Press “SAVE” button, Confirmation will be obtained from the user and you will get message that the details are updated successfully.

Deleting a Course

• Double click on the Course Name to be deleted in the tabulation displayed • Press “DELETE” button, Confirmation will be obtained from the user and you will get

message that the details are updated successfully. Note: Press “BACK” button to go to the Main Window.

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STUDENT DETAILS

Data Entry - Government quota

• There is no need to enter Data for Government quota students. The TNEA Data for GQ students will automatically be displayed. Corrections if any in the data displayed alone should be made through editing.

Data Entry – Management / Minority / GQ Lapsed / Minority Lapsed / NRI / Foreign National / Government of India quota

• All details in the form should be entered.

The students details are to be entered in the following Three Frames 3A – General 3B – Marks 3C – Scholarship and Others

• Each Frame can be accessed through separate buttons displayed in the student window.

• If you want to switch between these frames, Press the appropriate buttons. i.e. General / Marks / Scholarship and Others.

• You can also switch between frames through TAB • Pressing the “BACK” button will take you to the main window.

1) Entering a New record

A) Government quota - Follow these steps (No need for Data Entry, Only

Edit and Save)

• Go to the frame 3A – Press “General” button in the student window • Select the Course name

• Press “New Student” button

• Sl. No. of the student will be displayed in the tabulation shown on the side

• Enter TNEA Register No. in the left most text box • Press Tab

• The details of the GQ students of the respective TNEA Number will be displayed.

• Verify the details in Frames 3A, 3B and 3C (Switch from one frame to another through TAB buttons or pressing General / Marks / Scholarship buttons)

• Press “SAVE” • Confirmation will be asked. Press “Yes”

• If the record is successfully saved, the name of the students will be displayed in the tabulation list given on the side of Frame 3A – General.

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B) Management quota - Follow these steps

• Go to the frame 3A – General

• Select the Course name • Press “New Student” button

• Sl. No. of the student will be displayed in the tabulation shown on the side

• Enter Consortium Application No. in the left most text box

• Press Tab

• Enter all details in Frames 3A, 3B and 3C • Press “SAVE”

• Confirmation will be asked. Press “Yes”

• If the record is successfully saved, the name of the students will be displayed in the tabulation list given on the side of Frame 3A – General.

2) Editing a Record (Government / Management quota etc.)

• Go to the Frame 3A - General • Select the Course name

• The list of students already entered will be displayed in the tabulation list in Frame 3A – General.

• Click on the name of the student in the tabulation list for editing

• The details of the student will be displayed • Make necessary corrections in frame 3A, 3B and 3C

• Press “SAVE” button. Note: The mark in respect of GQ students – HSC (Vocational) Stream cannot be edited.

3) Deleting a Record (Government / Management quota etc.)

• Go to the Frame 3A - General

• Select the Course name

• The list of students already entered will be displayed in the tabulation list.

• Click on the name of the student in the tabulation list for deleting

• The details of the student will be displayed • Press “DELETE” button. Confirmation will be obtained before deleting.

4) Common Errors

• Trying to insert a new record / deleting a record / editing a record without

selecting Course name

• Trying to enter a new record without pressing “New Student” button

• Trying to insert a new record which is already entered through “New Student” Button (Data already entered can only be edited and not entered using “New Student” button

• Selecting quota wrongly i.e.

o Government quota selected, but TNEA number wrong o Management quota selected, but TNEA number entered

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General

B.E. /. B.Tech. / B.Arch. Option Button Select B.E. / B.Tech. or B.Arch. Date of Birth Calendar /

Manual entry Make entries from the calendar display or make manual entries in the following format DD-MMM-YYYY 12-JUN-1987

Gender Option Button Select “Male” or “Female” Religion Drop down box Select one of the religions displayed Quota Drop down box QUOTA REMARKS

GOVERNMENT MANAGEMENT MINORITY GQLAP included under Single Window but left

lapsed MINLAP Non-Minority students admitted against

lapsed seats under 50% Minority quota. NRI GOVT. OF INDIA FOREIGN NATIONAL

Community Drop down box Select one of the communities displayed. Citizenship Option button Select “Indian or Others”

If Others, mention Tamil Refugee – Yes or No Nativity Option button Select “Tamil Nadu or Others”

Marks

Qualifying Examination for B.Arch. only Select +2 or Diploma Board Drop down box Select appropriate State Board Qualifying Examination Stream

Drop down box Select the appropriate stream Academic Vocational CBSE ISC Other State Board

+2 Register No. Text box Enter +2 Register Number Month and Year of Passing

Drop down box Select the proper Month and Year of passing +2

Marks Four Text boxes Enter the marks obtained and the maximum marks for relevant subjects

Scholarship and Others

Special Reservation Category

Drop down box If allotted under special reservation category select the appropriate category. Other wise select “Not Applicable”

First Graduate Option button Select “Yes or No” Whether Brother or Sister is FG

Option button Select “Yes or No’

AICTE Fee Waiver Scheme Option button Select “Yes or No’ Adidravida Scholarship Option button Select “Yes or No’ Annual Income of Parents Drop down box Select appropriate Salary range

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PRINTING REPORTS IMPORTANT STEP BEFORE VIEWING PRINT OUT Block Pop-Ups should be disabled. (i.e Allow Pop ups). The procedure is outlined under the Installation Procedure.

SL. NO.

PRINT REPORTS

1 FORM – A – Quotawise Report

2 FORM – B – Student Details Report

3 FORM – C – Community Wise Report

4 Initial Payment Claim (Others)

5 Initial Payment Claim (SC / SCA / ST)

6 AICTE Fee Waiver – TNEA List

7 AICTE Fee Waiver – Selection List

8 FG – Communitywise (Others)

9 FG – Communitywise (SC/SCA)

10 FG – Communitywise (ST)

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DEPARTMENT OF TECHNICAL EDUCATION

From

To

The Commissioner of Technical Education Chennai 600 025

The Principals of all Self Financing Engineering Colleges and Government Aided (SS) Engineering Colleges

Letter No. 574 / ECA 1 / 2012, dated: 18.6.2012

Sir / Madam,

Sub : Technical Education - Engineering Colleges - Admission to First Year B.E / B.Tech Degree Courses - 2012-2013 – AICTE Tuition Fee waiver Implementation – Guidelines for the year 2012-13 issued – reg.

Ref : AICTE Approval Process Hand Book 2012-2012 – Pages 50, 51 ---------- x ---------

The guidelines issued by AICTE in its Approval Process Hand Book 2012-2013 under Chapter II – Item No. 11 for Mandatory provision of supernumerary seats for Tuition fee waiver – Pages 50, 51 are reiterated below for reference (selective portions only) 11.0 Tuition Fee Waiver Scheme (TFW)

11.1 a Scheme shall be applicable to all approved Technical Institutions offering Bachelor Programs of Three / Four Years duration

b Seats up to maximum of 5 percent of sanctioned intake per course shall be available for these admissions. These seats shall be supernumerary in nature.

c The Competent Authority for admissions shall be the same as for regular admissions.

d The scheme shall be mandatory for all institutions approved by the council 11.2 Eligibility

a Sons and daughters of parents whose annual income is less than Rs.4.50 lakhs from all sources shall only be eligible for seats under this scheme.

b The waiver is limited to the tuition fee as approved by the State Level Fee Committee for self-Financing institutions. All other fee except tuition fees will have to be paid by the beneficiary.

11.4 c In the event of non-availability of students in this category, the same shall not be given to any other category of applicants.

d State Admission authority shall invite applications under this category, make a separate merit list for this category and effect admissions on the basis of the merit list so generated.

e. The Institutions shall publish in their brochure and website the details of this scheme.

f. Competent Authority for admission shall submit a separate list of students admitted under this category to the institute to which they are admitted for compliance.

The Principals are requested to follow the eligibility as prescribed above while selecting candidates for granting AICTE TFW.

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The procedure to be adopted for implementing the AICTE Tuition fee waiver (AICTE TFW) for the year 2012-13 is given below:

Phase I : Sl. Description Authority Procedure 1) List of Candidates who

opted for AICTE TFW TNEA, Anna University

i. Candidates attending Counselling under Government quota through single window counseling will give their option for fee concession under AICTE TFW scheme at the time of Counselling.

ii. Accordingly the list of eligible candidates who opted for AICTE TFW in the institution in which they are allotted will be furnished branch wise / merit wise (cut-off mark) to the institution concerned by TNEA, Anna University,Chennai-25

Phase II : 2) Selection of candidates

under AICTE TFW Concerned Institution

i. Based on the list of students allotted to your institution who opted for AICTE TFW furnished by TNEA, Anna University , the Principal shall select candidates branch wise from the TNEA list up to a maximum of 5% of the sanctioned intake of the respective branch in the order of merit (descending order of rank).

ii. Candidates for whom First Graduate amount claimed cannot be selected.

iii. Candidates selected as per (i) above shall be given Tuition fee concession – i.e Rs.20,000/- per annum.

3) Admission against Supernumerary seats permitted under AICTE TFW scheme

Concerned Institution

i. Institution can admit students under management quota against supernumerary seats equal to number of tuition fee waivers granted in that branch (subject to maximum of 5% in the branch)

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General Instructions :

1. Candidates who wish to avail AICTE TFW should apply to Government quota. Therefore, only students admitted under Government quota are eligible to avail AICTE TFW.

2. Candidates should be selected only from the merit list furnished by TNEA, Anna

University.

3. Candidates for whom First Generation Graduate fee concession is awarded, cannot be selected under AICTE TFW.

4. In case sufficient number of candidates are not available in the TNEA list or sufficient

number of candidates who opted for TFW have not reported to your institution then the institution can seek option from other eligible students allotted under Government quota if available in that branch as per merit subject to the production of Income certificate in the format enclosed and select them for AICTE TFW, subject to a maximum of 5% sanctioned intake of the branch.

5. Under no circumstance, AICTE TFW concession be granted to student admitted under Management quota.

6. Supernumerary seats should be utilized in a branch equal to the number of Tuition fee waivers granted in that branch as per the above said guidelines

Sl. Sanctioned Intake in a

branch

No. of students in TNEA

list

No.of students allotted

under GQ and reported

to your Institution

No.of students

to be selected

in the order of

merit

No.of students granted

AICTE TFW

Maximum possible intake

including supernumerary

seats

1. 60 10 7 3 3 63 2. 60 5 2 2 2 62* 3. 60 2 2 2 2 62* 4. 60 2 0 0 0 60*

* In such cases, Rule under (4) above can be applied and suitable number of candidates can be selected subject to a maximum of 3 students in which case maximum possible intake can be 63. At the time of approval, Institutions should furnish the AICTE TFW list communicated by TNEA, Anna University. Selection of candidates under AICTE TFW will be verified with the list furnished by TNEA. The Principals are requested to strictly adhere to the above guidelines. Utilisation of supernumerary seats in deviation from the above guidelines will be treated as “excess admissions” and approval cannot be accorded for supernumerary seats and AICTE will be informed in this regard.

(Sd…) Commissioner of Technical Education

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AICTE FEE WAIVER SCHEME FOR THE YEAR

2013-2014

FORMAT – A

UNDER TAKING BY THE INSTITUTION Certified that :

a. The selection of candidates under the AICTE Tuition Fee Waiver categories have been made as per the provisions provided in the AICTE Fee Waiver Scheme and as per guidelines issued by the Directorate of Technical Education.

b. Courses are conducted as per norms, standards and guidelines of the AICTE. c. Tuition Fee will not be charged for candidates selected under Tuition Fee Waiver

Scheme for the entire duration of the B.E. / B.Tech. Degree Courses (from 2013-2014 till 2016-2017)

d. No donation of any kind will be collected from the beneficiary.

College Seal Signature of the Principal with Seal

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AICTE FEE WAIVER SCHEME FOR THE YEAR

2013-2014

FORMAT – B

UNDERTAKING BY THE CANDIDATE AND THE PARENT Name of the Candidate :

Branch :

Admitted under Quota :

Annual Parental Income :

I hereby declare that I have been provided Tuition Fee Waiver by the Institution under the AICTE Tuition Fee Waiver Scheme for the academic years 2013-2014 till 2016-2017. Signature of the Parent Signature of the Candidate

21

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DETAILS TO BE FILLED IN BY THE INSTITUTION REPRESENTATIVE

DATE: / 10 / 2013

1 College Code (TNEA Counselling Code)

2 Name of the Institution and Address

3 Whether AICTE approval copy and COA approval copy (if applicable) 2013-2014 is enclosed

YES / NO

4 Whether Anna University, Chennai 600025 Affiliation copy 2013 -2014 is enclosed

YES / NO

5

Latest Minority G.O. Copy (if applicable)

YES / NO

6 In which Consortium your Institution is a Member? 7 Whether the Total number of candidates admitted in

Branch wise is within the Eligible Intake

YES / NO 8 Total number of students admission approval

requested (see reverse side )

9 Name and Designation of the representative

Mobile No.

Institution Email ID for sending communication:

10 Signature

11. Demand Draft Particulars (Write the College Code and Name of Institution at the backside of

the DD)

Sl. No. Name of the Bank Amount (Rs.) DD No. & Date

1

2

23

Name of Branch No. of Students Admitted

TOTAL

24

ADMISSION TO FIRST YEAR B.E. / B.TECH. / B.ARCH. DEGREE COURSES - 2013-2014

LIST OF DOCUMENTS TO BE PRODUCED AND ARRANGEMENT OF DOCUMENTS AND

CERTIFICATES

IMPORTANT INSTRUCTIONS :

1) Students Certificates for Government quota and Other than Government quota (MGT, MIN, LAP, NRI, FOR) should be submitted separately.

2) The Students Certificates should be arranged in the order of Form B. Students Original Certificates – GOVERNMENT QUOTA (Arranged in the order of Form B and Branchwise as in Form A)

i) Government Quota (GQ) – TNEA 2013 Allotment Order ii) NATA Mark sheet (for B.Arch. Degree Course only) iii) Community Certificate (Permanent Card) iv) Transfer Certificate (TC) v) +2 Mark Sheet (including arrear mark sheet if any) vi) Diploma Mark sheet and Provisional Certificate (for B.Arch. Degree Course only) vii) First Graduation Tahsildar Certificate viii) First Graduation - Joint Declaration signed by Parent and Student ix) AICTE Fee Waiver – Tahsildar Income Certificate (for Selected students) x) PH (Physically Handicapped) - Medical Board Certificate xi) GOI (Government of India ) - Proceedings Copy (Government and Aided

Engineering Colleges only) Students Original Certificates – MANAGEMENT QUOTA (Arranged in the order of Form B and Branchwise as in Form A)

i) Consortium Rank Card or Consortium Allotment Order for 2013

a) If original is not submitted, Internet downloaded copy attested by Principal should be submitted)

ii) NATA mark sheet (for B.Arch. Degree Course only) iii) Community Certificate (Permanent Card) iv) Transfer Certificate (TC) v) +2 Mark Sheet (including arrear mark sheet if any) vi) Diploma Mark sheet and Provisional Certificate (for B.Arch. Degree Course only) vii) PEC (Provisional Eligibility Certificate) for NRI / Foreign Nationals viii) Equivalency Certificate (if required)

25

ARRANGEMENT OF DOCUMENTS

First Set Tagged in a separate wrapper 1) Check List (Format given separately) 2) Details to be filled in by the Institution representative (Format given separately) 3) Principal Covering Letter 4) AICTE Approval copy and COA Approval copy (if applicable) (2013-2014) – 1

copy 5) Anna University Affiliation (2013-2014) - 1 copy 6) Latest Minority G.O. if applicable - 1 copy 7) Chalan for Genuiness of +2 Mark Sheets (Tamil Nadu) and Proof of

Application for genuiness of Other State Mark sheets 8) Form A – Quotawise Report- 1 copy

9) Form B - Student Details Report - 1 copy 10) Form C - Communitywise Report - 1 copy Second Set Tagged in a separate wrapper

1) AICTE Approval copy and COA Approval copy (if applicable) (2013-2014) – 1 copy

2) Anna University Affiliation (2013-14) - 1 copy 3) Form A – Quotawise Report - 1 copy

4) Form C – Communitywise Report - 1 copy 5) CD-RW – 1 6) DD (Demand Draft) @ Rs.15 per admitted candidate - in favour of

“The Commissioner of Technical Education, Chennai – 600 025 “ Third Set Tagged in a separate wrapper (First Generation) 1) First Generation Graduates (FGG) – Claim list

i) FGG – General List ii) FGG – SC / SCA List each 1 copy iii) FGG – ST List

Fourth Set Tagged in a separate wrapper (Reimbursement Claim - Counterfoils) 1) Reimbursement Claim Statement

i) Reimbursement – General Candidates list each 2 copies ii) Reimbursement – SC / SCA / ST candidates list

GQ allotment order - Counter Foils – Original issued by TNEA - should be submitted separately in the order of Print outs for Reimbursement claims. (Reimbursement – General and Reimbursement – SCA / SC / ST)

26

Fifth Set Tagged in a separate wrapper (Spare copy) 1) Form B – 1 copy 2) AICTE – Fee Waiver TNEA option list (AFW) – 1 copy

AICTE – Fee Waiver Selected List (AFW) – 1 copy AICTE – Fee Waiver Selection – Supporting documents (Format A, B and Income Certificate)

Sixth Set Tagged in a separate wrapper (Xerox Copies of Documents to be produced)

1. Xerox Copy of +2 Mark sheet for Other State candidates arranged in the order of Form B.

2. Xerox Copy of PEC issued by Anna University – NRI, Foreign National quota etc.

3. Xerox Copy of Equivalency certificate , if any

27

CHECK LIST ADMISSION APROVAL TO FIRST YEAR B.E. / B. Tech. DEGREE COURSES – 2013-2014

College Code & Name: Date: / 10 / 2013

Sl. No. Name of Documents Remarks

1 Principal Covering Letter YES NO

2 AICTE Approval Copy and COA approval copy (if applicable) – 2013-2014 - 2 copies

YES NO

3 Anna University Affiliation Copy (2013-14) – 2 copies YES NO

4 Latest Minority G.O. – 1 copy YES NO

5 Chalan for Genuiness of Mark Sheets (HSC - Mark Sheet Verification - DPI - Challan Copy)

YES NO

6 Form – ‘A’ – Quotawise Report – 2 copies YES NO

7 Form – ‘B’ - Student Details Report - 2 copies YES NO

8 Form – ‘C’ - Communitywise Report – 2 copies YES NO

9 Form – ‘G’ - i) FGG – General List ii) FGG – SC / SCA List each 1 copy iii) FGG – ST List

YES NO

10 Reimbursement Claim Statement i) Reimbursement – General Candidates List ii) Reimbursement – SC / SCA / ST Candidates List

- each 2 copies GQ allotment order – Counter Foils – Original issued by TNEA – should be submitted separately in the order of Print outs for Reimbursement claims.

YES NO

11 AICTE – Fee Waiver TNEA option list (AFW) – 1 copy AICTE – Fee Waiver Selected List (AFW) – 1 copy

YES NO

12 Consortium Allotment order or Consortium Mark sheet YES NO

13 NATA Mark sheet (for B.Arch. Degree Course only)

14 Other State Students Mark sheet Xerox copy YES NO

15 NRI / PEC / Foreign Nationals Students (All Documents Xerox copy) YES NO

16 Xerox Copy of Equivalency certificate , if any YES NO

17 CD-RW (1 no.) YES NO 18 Demand Draft in favour of “The Commissioner of Technical Education,

Chennai 600 025” at Rs.15/- per student admitted. YES NO