Finished Goods Purchase Order Entry

RLM System

Finished Goods Purchase Orders

• FGPOs are the orders Jordache places to the factories that produce the garments

• FGPOs to all Factories are entered by Jordache NY

• NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.

Glossary of Training Terms

• The following terms will be used throughout this training program:– Field: A box on the screen into which you enter

information– Value: The information (data) being entered in the

field. Example: Division number, FGPO number– Icon: An image you may click to perform a function

such as select, submit or exit– (Single-)Click: Also “Select.” Hitting the left mouse

button once. This will activate an icon or select a row in a list of values

– Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Using the RLM System

• These are the primary RLM icons you will use:– Search: Located next to entry fields. Clicking this

icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key)

– Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen

– OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen

– Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key)

– Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Enter your User ID and

Password here

Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive.

Sign On

Click the check (or hit the Enter key) to proceed

Welcome

Enter “01” in the Company

field

If you don’t enter a Company or enter the wrong number, you will receive this

error: Click OK

Select Application

Enter the application number for the menu

or click the correct button in the menu at

left

Enter the application number for the PO menu or click the

correct button in the menu at left

Click “Entry functions” to

enter a new PO

FGPO Menu

Click “Enter/Maintain Finished Goods

Purchase Orders”

FGPO Entry Menu

Enter the Division Number here

To Select a Division click this icon:

Double-Click the correct division, enter the number or click the line and click

Select Division

For a new PO enter the Factory number in the “Maker/Contractor”

field

Enter the “Plant/Warehouse”

number here

Create New FGPO

To Select a Factory click the icon

Double-click a Factory to select it, or single-click and hit the

button

Select Factory

Search Factory (Contractor/Vendor)

To search, start typing the factory

name and hit enter to search the list

You may also enter or click to search by Contractor Type…

Or by Country

To Select a Plant click this icon:

Double-click a Plant to select it, or single-

click and hit the button

Select Plant

Enter the User PO number (found in the

PO Book)

Select the type of PO: 1st Quality (default

selected), 2nd Quality, 1st Quality Leftovers

(Odds)

The PO Type is automatically filled in (and determines the type of Cost Sheet

used)

Enter FGPO Header: User PO #

Enter FGPO Header: User PO # (Div. 46)

Note: For Ditto FGPOs produced at JRA Yucatan you must change the PO Type to a JRA Yucatan-specific

one so the correct cost sheet will be used.

Double-click a JRA Yucatan PO Type to

select it, or single-click and hit the button

Click into this field and hit F21 (Shift-F9)

to bring up a list of Div. 46 PO types

The “Country of Origin” is automatically filled in (based on the Factory

location)

The “Maker #” is automatically filled in (based on the Factory

selected)

To change the Ship. Mode type in

or click the

Enter FGPO Header: Country, Ship. Mode

The Vendor # must be changed: Type in or press the F21 key (shift-F9) to

select

Edit Vendor Number

Double-click a Vendor to select it, or single-click and hit the button

Vendor Numbers

• 800052 (MG Macao): For Owned Factories: JAR Morocco, AJICO, JAR Kenya, JRA Yucatan and all Non-Owned Factories

• 800053 (MG Macao for Ditto): For JRA Yucatan when Division is 46

• 8000xx (MKLEN): For (JRA?) Madagascar • 800073 (MG Overseas Ltd.): No longer used,

may be on old FGPOs.

The Agent # is automatically filled in based on the Factory

To change the Agent click the

Double-click an Agent to select it, or single-click

and hit the button

Select Agent

Enter the Tagging information if

necessary. To view the available options, click

the icon

Enter the ETD here (MMDDYY)Enter the Total

Ordered (required)

Enter FGPO Header: Tag, Total, ETD

Enter Packing Instructions in the “Pk.

Instr.” field

If necessary, enter Special Instructions in the “Sp.

Instr.” fields (max. of 3).

Enter FGPO Header: Instructions

If necessary, click here to enter “PO Additional

Information”

PO Additional Information

PO Additional Information (cont.)

Enter “PO Additional Information” in these

fields

Click “Update” when finished

Click the check or hit Enter to continue

Enter FGPO Header: Finish

Enter FGPO Details: Season, Style

Enter the season and year in these two fields. Example: F 05 for Fall 2005. Select with the

Select the Style using

one of the icons

Select Style

Double-click a Style to select it, or single-click

and hit the button

Notice that there are

separate styles for Prepacks and for 00A

(Open Stock)

Enter FGPO Details: Ins/PP

The Style, FabWash and Color are put into the fields

Select the Ins/PP using the icon

Select Ins/PP

If you chose a Prepack style, select

the Prepack code. There may be more than one. Note the

number of units

If you chose an Open Stock style, select

the *N code.

Enter FGPO Details: Quantity

Enter the quantity

ordered for this style

If you chose a Prepack style, the quantity Ordered must be a

multiple of the number of units in the Prepack.

Enter FGPO Details: Prepack Style

Click the check mark (or hit

Enter) to continue

Enter FGPO Details: Open Stock Style

If you entered an 00A style, enter the

breakdown by size in these fields.

Note: The total of the breakdowns must equal the number Ordered for

this style – see slide 26

Review FGPO Details

Click here to “Add a New

Line” – add a style to the

FGPO

If finished, click the Balance

icon (or hit F9)

You may also click this button or hit the F9 key

to Balance

When finished, click here to Balance the PO

Balance

Out of Balance

Click “Continue” to return to the PO details

an edit the numbers. See slides xx-xx

If the total entered by style does not equal the total on the PO header (see slide 19), you will

see this screen

Balance (cont.)

Click “Continue” to finish balancing the

FGPO

What Happens Next

• The FGPO is added to the Owned Factory (or for non-Owned Factory FGPOs, to the Vendor: MG) for costing

• You will be able to make changes to the FGPO as long as costing has not been started

Edit FGPO

To edit an FGPO, enter the “Division #” and the

“User PO #” here. “(System) Purchase

order #” is not needed

Click the check or hit OK to

continue

Click here to change the Plant (Warehouse)

Double-click a Plant to select it, or single-click

and hit the button

Change Plant

Click here to Change Maker/Manufacturer

Edit FGPO Header

Note: To change the Maker once the cost has already been Approved you must first Reject the cost, enter a new FGPO, then cancel the

original FGPO.

Select New Factory

Current Factory is hereTo Select a new Factory click this

icon:

See slides 11-12 for instructions for selecting a new Factory

(Vendor/Contractor)

The new Factory appears here

Click “Change” (F13) to accept the new Factory

Accept New Factory

Edit Existing Style Line

Right-click on a line to show Options…

Or type in the LN# (line #) of the style and hit

Enter…

0001

Return to slide 29 for Prepacks, slide 30 for Open Stock

And left-click “Change Line”

Balance after Edit

You may also click this button on any of the

FGPO screens or hit the F9 key to Balance

When finished editing you must Balance the

PO

Balance after Edit: Mark as Changed

Make sure “Changes were

made” is checked

Check here to print the FGPO

You may change the Outq here

Click “Continue” to finish

balancing the FGPO

Balance after Edit: Reason Code

If “Changes were made” you must enter a Reason. Use the icon to select from a

list…

…Or enter a description of the

change here

Click “Update” to finish

FGPO not Balanced

If you have viewed or edited an FGPO without balancing it, you will see this warning when you

next sign on to the system

The system will bring you directly to the FGPO that needs balancing when

you click the check or hit Enter