FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA 201… · 2a) Consent Calendar. Motion by S. Bjork/J. Kosin to approve consent calendar, item 2a approve agenda, as presented; motion

Finance & Personnel Committee > 12/20/16s Page 1

APPROVED MINUTES OF THE *Special* FINANCE & PERSONNEL COMMITTEE MEETING HELD

December 20, 2016 – 6:30 p.m.

STATE OF WISCONSIN COUNTY OF PIERCE

} County Board Room 414 W. Main St., ELLSWORTH, WI 2016 – 15

1) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County

Courthouse, Ellsworth, WI. First Vice Chairman Jon Aubart called the meeting to order at 6:31 p.m.

1a) Those Present. A quorum was established acknowledging 7 members present.

Members present:

Jon Aubart District #3

Scott Bjork District #7

Ken Snow District #9

Dan Reis District #13

Bill Schroeder District #14

Jerry Kosin District #15

Jeff Holst District #16 (arrived 6:34)

Absent/Excused:

Also present: Robert Mercord-Dist. 1, Dean Bergseng-Dist. 8, JoAnn Miller-Admin Coordinator, Brad

Lawrence-Corp. Counsel, & Jamie Feuerhelm-County Clerk.

1b) Public Comment. None.

2a) Consent Calendar. Motion by S. Bjork/J. Kosin to approve consent calendar, item 2a approve agenda, as presented; motion

carried/passed unanimously.

3) CLOSED SESSION Motion by J. Kosin/B. Schroeder to convene into closed session at 6:32 p.m. pursuant to Wis. Stat. §§ 19.86,

111.70(1)(a) and 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public

properties, the investing of public funds, or conducting other specified public business, whenever competitive

or bargaining reasons require a closed session: Collective Bargaining & Ratification with L.A.W. – Sheriff’s

Department. Motion carried/passed unanimously by roll call vote.

4) OPEN SESSION Motion by S. Bjork/J. Kosin to return to open session at 6:36 p.m.; motion carried/passed unanimously by roll

call vote. No action taken.

5) Discuss/take action on Resolution No. 16-XX Ratify Labor Association of WI, Inc. (LAW) Sheriff’s Department – Jail/Jail Dispatch Subunit Collective Bargaining Agreement Committee reviewed agreement proposing a 1.25% increase for 2017 & 2018 for the Jail/Jail Dispatch

Subunit. Motion by J. Holst/D. Reis to ratify & approve the Collective Bargaining Agreement between

Pierce County & the Labor Association of Wisconsin, Inc. (LAW) Sheriff’s Dept. – Jail/Jail Dispatch Subunit

for the period of January 1, 2017 through December 31, 2018; motion carried/passed unanimously.

Finance & Personnel Committee > 12/20/16s Page 2 of 2

6) Discuss/take action on Resolution No. 16-XX Ratify Labor Association of WI, Inc. (LAW) Sheriff’s Department –Patrol, Investigators Subunit Collective Bargaining Agreement Committee reviewed agreement proposing a 1.5% increase for 2017 & 2018 for Investigators/Patrol Subunit.

Motion by J. Holst/D. Reis to ratify & approve the Collective Bargaining Agreement between Pierce County

& the Labor Association of Wisconsin, Inc. (LAW) Sheriff’s Dept. – Investigators/Patrol Subunit for the

period of January 1, 2017 through December 31, 2018; motion carried/passed unanimously.

7) Future agenda items - Health Insurance review with Anthem BC/BS

- Access security reader for Highway Dept.

- Transfer of funds regarding storm damage at Nugget Lake Park

8) Next Meeting Date Next meeting date set for Jan. 3

rd, 2017 at 4 p.m. in County Board Room.

9) Adjournment Meeting adjourned at 6:39 p.m. by motion of B. Schroeder/K. Snow; motion carried/passed unanimously.

Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk

Fnpra 12-20-16s

PIERCE COUNTY

*Special * FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA

Tuesday, December 20, 2016 – 6:30 p.m.

Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI

# Action Presenter

1.

Call to order

1a) Establish quorum

1b) Committee will receive public comment not related to agenda items.

Chair

2. Consent calendar – Discuss and take action on:

2a) Establish and approve agenda Members

3.

Committee will convene into closed session pursuant to Wis. Stat. §§ 19.86,

111.70(1)(a) and 19.85(1)(e) for the purpose of deliberating or negotiating the

purchasing of public properties, the investing of public funds, or conducting

other specified public business, whenever competitive or

bargaining reasons require a closed session: Collective Bargaining &

Ratification with L.A.W. – Sheriff’s Department

CLOSED

SESSION

4. Board will return to open session and take action on closed session item, if

required

OPEN

SESSION

5.

Discuss/take action on Resolution No. 16-XX Ratify Labor Association of WI,

Inc. (LAW) Sheriff’s Department – Jail/Jail Dispatch Subunit Collective

Bargaining Agreement

B. Lawrence

6.

Discuss/take action on Resolution No. 16-XX Ratify Labor Association of WI,

Inc. (LAW) Sheriff’s Department –Patrol, Investigators Subunit Collective

Bargaining Agreement

B. Lawrence

7. Future agenda items Members

8. Next meeting date (First Monday: Jan. 2nd

–Holiday; next Monday is the 9th

) Members

9. Adjourn Members Questions regarding this agenda may be directed to Jamie Feuerhelm at 715-273- 6744. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the

meeting. For additional information or to make a request, contact the Administrative Coordinator at 715-273-3531, Ext. 6429.

A quorum of County Board supervisors may be present jrf (12/09/16)

Finance & Personnel Committee > 12/05/16 Page 1

APPROVED MINUTES OF THE FINANCE & PERSONNEL COMMITTEE MEETING HELD

December 5, 2016 – 4:00 p.m.




Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m.

1a) Those Present. A quorum was established acknowledging 5 members present and 2 excused.

Members present:





Jeff Holst District #16

Absent/Excused:



Also present: Neil Gulbranson-District #11, Dale Auckland-District #12, Jo Ann Miller-Administrative

Coordinator, Bradley D. Lawrence-Corporation Counsel, Allison Preble-HR Manager, Sue Galoff-Public

Health Director, Gary Brown-Emergency Management Director, Jamie Feuerhelm-County Clerk (4:08),

Michelle Schulte-Paralegal


2a-e) Consent Calendar. Motion by S. Bjork/J. Kosin to approve agenda, minutes of 11/7/16 and Treasurer’s report as presented;

motion carried/passed unanimously.

3) Discuss/take action on Ordinance No. 16-XX Amend Pierce County Code Chapter 184-Retail Food Establishments and Public Accommodations PH Director S. Galoff explained that Chapter 184 of the Pierce County Code is being updated to reflect

statutory and administrative rule references resulting from the merger of the Department of Health Services

Food Safety and Recreational Licensing program with the Department of Agriculture, Trade and Consumer

Protection Food Safety Program and eliminate the definition of ‘food establishment’. Motion by J. Aubart/S.

Bjork to approve the ordinance amending Pierce County Code Chapter 184-Retail Food Establishments and

Public Accommodations and recommend adoption by the County Board; motion carried/passed unanimously.

4) Discuss/take action on purchase and installation of elevator traveling cable for Courthouse and Office Building EM Director G. Brown informed the committee about the need for the cables and how the additional expense

will be covered. Motion by J. Aubart/S. Bjork to approve the immediate purchase and installation of traveling

cables from KONE, Inc. in the amount of $6,300.00 for the elevators in the Pierce County Courthouse and

Finance & Personnel Committee > 12/05/16 Page 2 of 2

Pierce County Office Building, and that the purchase and installation of one security window in connection

with the Highway Department Administration Building and Solid Waste/Recycling Facility projects in the

amount of $650.00 be postponed until January 2017 and paid from 2017 Security Funds; motion


5) Discuss/take action on bid to purchase tax deed property: TDF426 121-01144-0900; Village of Ellsworth Co. Clerk J. Feuerhelm gave a brief description of the property in the Village of Ellsworth up for bid and

answered questions from the committee regarding the condition of the property. On November 22, 2016, a

bid was received from Darrin Foss/Brem LLC in the amount of $18,000.00. The County did not receive any

higher bids by November 30, 2016. Motion by B. Schroeder/J. Kosin to approve the bid to purchase Tax

Deed property in the Village of Ellsworth; TDF426, parcel #121-01144-0900 received from Darrin Foss/Brem

LLC in the amount of $18,000.00 and provide the bidder with a Quit Claim Deed to the same; motion


6) Discuss/take action on bid to purchase tax deed property: TDF428 151-01017-0900; Village of Maiden Rock Co. Clerk J. Feuerhelm gave a brief description of the property in the Village of Maiden Rock up for bid and

answered questions from the committee regarding the condition of the property. On November 22, 2016, a

bid was received from James Moe in the amount of $13,000.00. The County did not receive any higher bids

by November 30, 2016. Motion by J. Aubart/B. Schroeder to approve the bid to purchase Tax Deed property

in the Village of Maiden Rock; TDF428, parcel #151-01017-0900 received from James Moe in the amount of

$13,000.00 and provide the bidder with a Quit Claim Deed to the same; motion carried/passed unanimously. 7) Future Agenda Items

Transfer of funds to cover deficit in the Parks Department Budget due to cost of clean-up from last

summer.

Possible Special Finance and Personnel Committee Meeting on December 20, 2016 immediately prior

to the County Board Meeting to ratify two collective bargaining contracts if approved by the union.

8) Next Meeting Date The next meeting dates are as follows:

Tuesday, December 20, 2016 at 6:30 p.m. (immediately prior to the County Board Meeting), if

necessary

Tuesday, January 3, 2017 at 4:00 p.m.

9) Adjournment Meeting adjourned at 4:13 p.m. by motion of J. Aubart/S. Bjork. Motion carried/passed unanimously.

Respectfully submitted by: Michelle Schulte

Fnpra 11-07-16

PIERCE COUNTY

FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA

Monday, December 5, 2016 – 4:00 p.m.


# Action Presenter

1.

Call to order



Chair

2.

Consent calendar – Discuss and take action on:

2a) Establish and approve agenda

2b) Approve minutes of Nov. 7, 2016

2c) Treasurer’s report on previous months finance activities and fund balances

Members

3. Discuss/take action on Ordinance No. 16-XX Amend Pierce County Code

Chapter 184-Retail Food Establishments and Public Accommodations S. Galoff

4. Discuss/take action on purchase and installation of elevator traveling cable for

Courthouse and Pierce County Office Building G. Brown

5. Discuss/take action on bid to purchase tax deed property; TDF426 121-01144-

0900; Village of Ellsworth J. Feuerhelm

6. Discuss/take action on bid to purchase tax deed property; TDF428 151-01017-

0900; Village of Maiden Rock J. Feuerhelm


8. Next meeting date (First Monday: Jan. 2nd

–Holiday; next Monday is the 9th

) Members






Monday, November 7, 2016 – 4:00 p.m.





1a) Those Present. A quorum was established acknowledging all 5 members present and 2 absent/excused.

Members present:






Absent/Excused: Ken Snow-District #9, Bill Schroeder-District #14

Also present: Dean Bergseng-Dist. #8, Neil Gulbranson-Dist. #11, Dale Auckland-Dist. #12, Mel

Pittman-Dist. #17, Jo Ann Miller-Administrative Coordinator, Bradley D. Lawrence-Corporation Counsel,

Jason Matthys-Chief Deputy, Allison Preble-HR Manager, Phil Meixner-Jail Sgt., Sue Galoff-PH

Director, Gary Brown-Emergency Management Director, Kevin Lemke-Motorola Solutions, David Till-

Veterans Service Officer, & Jamie Feuerhelm-County Clerk.

1b) Public Comment. None

2a-c) Consent Calendar. Motion by J. Kosin/J. Aubart to approve consent calendar items 2a-2c as presented, to include: approve

agenda, minutes of Sept. 28, Oct. 3, & Oct. 25, 2016, & Treasurer’s report; motion carried/passed

unanimously.

3) Discuss/Take action to approve out of State travel request for Veterans’ Service Officer – National Assoc. of County Veteran Service Officer training to include May, 2016 & on an annual basis going forward VS Officer D. Till explained that he must attend annual training to meet requirements for being VS Officer.

Motion by J. Aubart/D. Reis to approve travel request for VS Officer to national Assoc. of County Veran

Service Officer training annually, to include May of 2016; motion carried/passed unanimously.

4) Discuss/Take action to approve/accept donation to Sheriff’s Office from Purina in support of K-9 program Chief Deputy J. Matthys informed Committee that the Dept. was contacted by Ralston Purina about making a

donation to the K-9 program. Since then a dog was purchased & trained, also that an officer was currently

being trained to handle the dog. The cost for purchase & training was estimated to be approx. $10,000.

Motion by D. Reis/J. Kosin to accept donation from Nestle Purina for the Sheriff’s Dept. K-9 program &

forward to County Board recommending approval; motion carried/passed unanimously.

5) Discuss/Take action to accept a Proposal from Motorola as it relates to New jail facility


radio communications equipment, 911, General VHF Radio Enhancements to current system and Dispatch Radio Consoles & to identify funding source for radio/dispatch equipment & space Chief J. Matthys explained that current equipment would need to be replaced by 2019 because of the

difficulty in getting it repaired & serviced due to its age. He went into further detail about the various

equipment currently being used & what would replace it. He added that Motorola has offered a proposal that

would allow the County to realize a significant savings on the new equipment. Motorola representative K.

Lemke responded to questions on equipment & contract.

AC J. Miller explained that there were basically three options for funding items mentioned. One would be to

budget for the amount in regular operating budget. Another would be to bond for the project & the other to

use unassigned funds. She added that $1.3 million was returned to the General Fund from the 2015 Budget.

Motion by J. Aubart/S. Bjork to approve purchase of communications, radio enhancement, & dispatch

equipment; the proposal from Motorola & enter into contract before end of 2016; & to use 2015 unassigned

General Fund balance to fund aforementioned equipment & project. Lastly, to forward resolution to County

Board recommending approval; motion carried/passed unanimously.

6) Discuss/Take action to extend lease to Dennis Olson of County-owned property in the Village of Ellsworth Corp. Counsel B. Lawrence explained that Mr. Olson has rented this particular piece of property from the

County for a number of years & desires to do so in 2017. He added that the rental rate for the past year was

$70/acre. Motion by J. Kosin/D. Reis to approve the extension of 1997 lease of approx. 10.3 aces of County

owned property to Dennis Olson for one year, form Dec. 17, 2016 through Dec. 16, 2017, at a rate of

$70/acres; motion carried/passed unanimously.

7) Discuss/Take action on Ad Hoc Courthouse Security Workgroup Recommendations: security improvements to Pierce County Highway Department Administration Building and Solid Waste/Recycling Facility G. Brown brought forth recommendations from the Ad Hoc Courthouse Security Workgroup recommending

interior walls, security card access system and security windows for the Pierce County Highway Department

Administration Building and the Pierce County Solid Waste/Recycling Facility. He added that the concerns

brought up at a previous meeting were addressed & discussed with the Highway & Solid Waste Committees.

Motion by D. Reis/J. Kosin to approve purchase & installation of items & equipment needed for interior

security at the Highway Administration Building & authorize transfer from fund 101-001-000-59270 to 701-

001-000-59213 in amount of $12,144. Also approve the same for Solid Waste/Recycling Facility & authorize

transfer from fund 101-001-000-59213 to 101-001-000-49210 in the amount of $11,707. Motion


8) Discuss/Take action on Resolution No. 16-XX to pay Claims for Listing Dogs County Clerk J. Feuerhelm explained that the next two items were annual claims brought before the County

for payment. This particular resolution would pay for the listing of dogs performed throughout the County at

a rate of .50/dog. Motion by D. Reis/J. Kosin to approve resolution to pay claims for listing dogs & forward

to County Board recommending approval; motion carried/passed unanimously.

9) Discuss/Take action on Resolution No. 16-XX to pay Claims for Care of Soldier’s Graves Motion by S. Bjork/J. Aubart to approve resolution to pay claims for care of soldiers’ graves & forward to

County Board recommending approval; motion carried/passed unanimously.

10) Discuss/Take action on Resolution No. 16-XX to secure State funding to support


Communicable Disease Control for Population Health PH Director S. Galoff explained that the proposed resolution was to show support for additional funding for

the County to address communicable disease control for the population. Motion by J. Aubart/D. Reis to

approve resolution to secure State funding to support communicable disease control for population heath &

forward to County Board recommending approval; motion carried/passed unanimously.

11) Closed Session Motion by J. Aubart/D. Reis to convene into closed session at 4:37 p.m. pursuant to §19.85(1)(c) WI Stats for

the purpose of considering employment, promotion, compensation or performance evaluation data of any

public employee over which the governmental body has jurisdiction or exercises responsibility:

Administrative Coordinator annual evaluation. Motion carried/passed unanimously by roll call vote.

- Motion by D. Reis/J. Kosin to return to open session at 6:02 p.m.; motion carried/passed unanimously by

roll call vote

12) Open Session Motion by D. Reis/S. Bjork to indicate a favorable performance evaluation for the Administrative Coordinator

& approve an increase in salary of $4700 for an annual salary of $127,200 for the Administrative Coordinator;


13) Future Agenda Items None presented.

14) Next Meeting Date Next meeting set for December 5, 2016 at 4:00 p.m. in the County Board Room.

15) Adjournment Meeting adjourned at 6:05 p.m. by motion of J. Kosin/S. Bjork. Motion carried/passed unanimously.

Respectfully submitted by: Jamie R. Feuerhelm; County Clerk

Fnpra 11-07-16

PIERCE COUNTY


Monday, November 7, 2016 – 4:00 p.m.


# Action Presenter

1.

Call to order



Chair

2.



2b) Approve minutes of Sept. 28th

, Oct. 3rd

, & Oct. 25th

, 2016

2c) Treasurer’s report on previous months finance activities and fund balances

Members

3.

Discuss/Take action to approve out of State travel request for Veterans’ Service

Officer – National Assoc. of County Veteran Service Officer training to include

May, 2016 & on an annual basis going forward

D. Till

4. Discuss/Take action to approve/accept donation to Sheriff’s Office from Purina

in support of K-9 program Sheriff’s Dept.

5.

Discuss/Take action to accept a Proposal from Motorola as it relates to New jail

facility radio communications equipment, 911, General VHF Radio

Enhancements to current system and Dispatch Radio Consoles & to identify

funding source for radio/dispatch equipment & space

Sheriff’s Dept.

6. Discuss/Take action to extend lease to Dennis Olson of County-owned property

in the Village of Ellsworth B. Lawrence

7.

Discuss/Take action on Ad Hoc Courthouse Security Workgroup/Standing

Committee recommendations:

7a) Purchase and installation of interior walls and security card access system

for the Pierce County Highway Department Administration Building

7b) Purchase and installation of interior walls and security card access system

for the Pierce County Solid Waste and Recycling Facility

G. Brown

8. Discuss/Take action on Resolution No. 16-XX to pay Claims for Listing

Dogs J. Feuerhelm

9. Discuss/Take action on Resolution No. 16-XX to pay Claims for Care of

Soldier’s Graves J. Feuerhelm

10. Discuss/Take action on Resolution No. 16-XX to secure State funding to

support Communicable Disease Control for Population Health S. Galoff

11.

Committee will convene into closed session pursuant to §19.85(1)(c) WI Stats

for the purpose of considering employment, promotion, compensation or

performance evaluation data of any public employee over which the

governmental body has jurisdiction or exercises responsibility: Administrative

Coordinator annual evaluation

CLOSED

SESSION

12. Committee will return to open session and take action on closed session item, if

required OPEN SESSION


14. Next meeting date Members




Finance & Personnel Committee > 10/25/16s Page 1

APPROVED MINUTES OF THE

*Special* FINANCE & PERSONNEL COMMITTEE MEETING HELD October 25, 2016 – 6:45 p.m.



1) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 6:45 p.m. 1a) Those Present. A quorum was established acknowledging 7 members present. Members present: Jon Aubart District #3 Scott Bjork District #7 Ken Snow District #9 Dan Reis District #13

Bill Schroeder District #14 Jerry Kosin District #15 Jeff Holst District #16

Absent/Excused: Also present: Robert Mercord-Dist. 1, LeRoy Peterson-Dist. 2, Mike Kahlow-Dist. 6, Dean Bergseng-Dist. 8, Neil Gulbranson-Dist. 11, Dale Auckland-Dist. 12, Mel Pittman-Dist. 17, JoAnn Miller-Admin Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Tami Billeter-HS Operations Manager, Chris Tuenge-HS Economic Support Supervisor, & Ron Schmidt-Human Services Director.

1b) Public Comment. None. 2a) Consent Calendar. Motion by B. Schroeder/S. Bjork to approve consent calendar, item 2a approve agenda, as presented; motion carried/passed unanimously. 3) Discuss/Take action to approve new Human Services Economic Support Specialist position in the 2017 budget Documentation provided by HS Director R. Schmidt. Supervisor J. Kosin asked if the position would be eliminated if no longer funded as it is currently. Chairman J. Holst confirmed that to be accurate. AC J. Miller added that the position is fully funded by the State & does not impact the tax levy. Motion by D. Reis/J. Aubart to approve an additional 1.0 FTE Economic Support Specialist position & forward to County Board for amendment to the 2017 budget; motion carried/passed unanimously. 4) Discuss/Take action to approve updated Human Services Staffing Plan to include the new Economic Support Specialist position Documentation provided by HS Director R. Schmidt to include staffing plan. Motion by J. Aubart/D. Reis to approve Human Services Dept. staffing plan including an additional 1.0 FTE Economic Support Specialist position; motion carried/passed unanimously. 5) Discuss/Take action to approve new Economic Support Specialist position be included in

Finance & Personnel Committee > 10/25/16s Page 2 of 2

the resolution to authorize new positions for 2017 budget Motion by J. Aubart/D. Reis approve new Economic Support Specialist position be included in the resolution to authorize new positions for 2017 budget; motion carried/passed unanimously. 6) Discuss/Take action to recommend to County Board to approve 2017 Tax Levy & Budget resolution to include new Economic Support Specialist position Substitute resolution for Resolution 16-18 provided to include new Economic Support Specialist position for 2017. Motion by D. Reis/S. Bjork to recommend to County Board to approve 2017 Tax Levy & Budget resolution to include new Economic Support Specialist position; motion carried/passed unanimously. 7) Next Meeting Date Next meeting date previously set for Nov. 7th, 2016 at 4 p.m. in County Board Room. 8) Adjournment Meeting adjourned at 6:48 p.m. by motion of B. Schroeder/S. Bjork; motion carried/passed unanimously.


Fnpra 10-25-16

PIERCE COUNTY

SPECIAL FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA

Tuesday, October 25, 2016 – 6:45 p.m.


# Action Presenter

1.

Call to order



Chair

2. Consent calendar – Discuss and take action on:

2a) Establish and approve agenda Members

3. Discuss/Take action to approve new Human Services Economic Support

Specialist position in the 2017 budget Members

4. Discuss/Take action to approve updated Human Services Staffing Plan to

include the new Economic Support Specialist position Members

5. Discuss/Take action to approve new Economic Support Specialist position be

included in the resolution to authorize new positions for 2017 budget Members

6. Discuss/Take action to recommend to County Board to approve 2017 Tax Levy

& Budget resolution to include new Economic Support Specialist position

7. Next meeting date (Previously set for Monday, Nov. 7th

) Members






FINANCE & PERSONNEL COMMITTEE MEETING HELD Monday, October 3, 2016 – 4:00 p.m.



1) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m. 1a) Those Present. A quorum was established acknowledging all 6 members present and one absent/excused. Members present: Jon Aubart District #3 Scott Bjork District #7 Dan Reis District #13 Bill Schroeder District #14

Jerry Kosin District #15 Jeff Holst District #16

Absent/Excused: Ken Snow District #9

Also present: Ruth Wood-Dist. #4, Dale Auckland-Dist. #12, Mindy Dale-Weld Riley, S.C., Jo Ann Miller-Administrative Coordinator, Bradley D. Lawrence-Corporation Counsel, Allison Preble-HR Manager, Phyllis Beastrom-Treasurer, Ron Schmidt-Human Services Director, Nancy Hove-Sheriff, Jason Matthys-Chief Deputy, Steve Albarado-Lt./Jail Administrator, Andy Pichotta-Land Management Director, Gary Brown-Emergency Management Director, J. Forss-Maintenance Supervisor, Frank Ginther-4H Youth Development Agent, and Michelle Schulte-Paralegal.

1b) Public Comment. None 2a-b) Consent Calendar. Motion by J. Kosin/S. Bjork to approve agenda and Treasurer’s report. P. Beastrom reported that Pierce County’s delinquent taxes are at record low. Motion carried/passed unanimously. 3) Discuss/Take action to authorize use of UW-Extension funds for 4H Youth Development Agent to attend National Association of Extension 4H Agents Conference in New Orleans, LA F. Ginther informed the committee that money was budgeted in the UW-Extension budget to pay for attendance at this conference. He estimated total travel expenses to be approximately $900. Motion by B. Schroeder/S. Bjork to approve the use of up to $950 of UW-Extension funds for the 4H Youth Development Agent to attend the National Association of Extension 4H Agents Conference in New Orleans, LA. Motion carried/passed unanimously. 4) Discuss/Take action on resolution to order issuance of tax deed on the following parcels: File #430 (022-01031-0800) Town of River Falls, File #431 (106-01019-1000 &106-01031-0200) Village of Bay City, and File #432 (276-01302-0405) City of River Falls P. Beastrom gave a brief explanation for the purpose of the resolution and an overview of the property involved. Motion by J. Aubart/J. Kosin to approve the resolution to Order Issuance of Deed to Pierce County for Property Subject to Tax Certificate in the Town of River Falls, Village of Bay City and City of River Falls


and forward to County Board for approval and authorization of sale of said property. Motion carried/passed unanimously. 5) Discuss/Take action on Ad Hoc Courthouse Security Workgroup Recommendations: security improvements to Pierce County Highway Department Administration Building and Solid Waste/Recycling Facility G. Brown brought forth recommendations from the Ad Hoc Courthouse Security Workgroup recommending interior walls, security card access system and security windows for the Pierce County Highway Department Administration Building and the Pierce County Solid Waste/Recycling Facility. The committee questioned the necessity for this level of security at these buildings. G. Brown stated it is consistent with what has been installed in other offices in the Courthouse, Office Building and Seyforth. B. Schroeder asked if the Highway and/or Solid Waste Committees had any input on these projects. G. Brown stated that the Department Heads were consulted but did not believe it was brought before the respective committees. Motion by B. Schroeder/S. Bjork to defer action on both projects for consideration by the respective standing committees. Motion carried/passed unanimously. G. Brown asked for further direction from the committee. B. Schroeder indicated he would like to see a schematic design brought before the Highway and Solid Waste Committees. 6) Closed Session Chair J. Holst read the statutes to provide for a closed session pursuant to Wis. Stat. §§ 19.85(1)(e) and 19.85(1)(g) for the purpose of considering reclassification of Jailer/Dispatcher employees as general municipal employees beginning January 1, 2017. Motion by J. Aubart/J. Kosin to convene into closed session at 4:17 p.m. Roll call vote unanimously approved. Also present during closed session: D. Auckland, R. Wood, Attorneys M. Dale and B. Lawrence and J. Miller. 7) Open Session Motion by S. Bjork/J. Kosin to return to open session at 5:08 p.m. Roll call vote unanimously approved. Motion by S. Bjork/J. Kosin that Pierce County maintain the status quo for current jailers and keep current jailers classified as protective status and not reclassify them as general municipal employees under the Wisconsin Retirement System at the present time, however, any jailers hired after today will be classified as general municipal employees. Motion carried/passed with 5 in favor (S. Bjork, D. Reis, B. Schroeder, J. Kosin, J. Holst) and 1 opposed (J. Aubart). 8) Discuss/Take action to establish 2017 salaries and benefits for designated employees B. Lawrence distributed a revised resolution based upon the action taken on Agenda Item #6 and explained the purpose of the resolution. He indicated that the percentage number was directed by the Chair. J. Miller informed the committee that the anticipated increase was incorporated into the 2017 budget. Motion by B. Schroeder/D. Reis to approve the resolution establishing 2017 salaries and benefits for designated employees and forward to County Board for approval. Motion carried/passed unanimously. 9) Informational presentation of Human Services Department 2016 YTD and 2017 Proposed Budget R. Schmidt reviewed the report provided to the committee and addressed the issues currently faced by the Human Services Department. He cited significant problems with turnover and the ability to recruit qualified, experienced social workers to fill open positions. He anticipates this problem continuing into the next year. The committee discussed possible reasons for the vacancies and asked questions about the report. J. Miller provided a spreadsheet disputing some of the figures set forth in the report. R. Schmidt disagreed with the calculations provided in the spreadsheet. The committee directed J. Miller, R. Schmidt, Julie Brickner and


Tami Billeter to meet and attempt to clear up any misunderstanding of these figures. 10) Discuss/Take action to amend Pierce County Personnel Policy to modify temporary worker pay for social workers in the Child Protective Services (CPS) Unit R. Schmidt explained that he received approval from Administration to hire a temporary social worker however, pursuant to the Personnel Policy, that person can only start at Step 1 of the pay scale. The entry level wage for this position is too low and he asked the committee for the flexibility to start the temporary social worker at a higher step. J. Miller felt a resolution to change the Personnel Policy was premature, and, if necessary, approval to hire a temporary employee at an increased step could be brought before the Finance and Personnel Committee on a case by case basis. No action taken. 11) Discuss/Take action to approve and forward resolution in support of Increased Funding in the Children and Family Aids Allocation Due to increased referrals and cases to Child Protective Services across the state, R. Schmidt stated that counties are requesting the state budget include an increase in appropriation to the Children, Youth and Families community aids funding. Motion by D. Reis/J. Aubart to approve the resolution in support Increased Funding in the Children and Family Aids Allocation. Motion carried/passed unanimously. 12) Discuss/Take action on bids to purchase tax deed property: TDF 428 151-01017-0900; Village of Maiden Rock A. Pichotta gave a brief description of the property in the Village of Maiden Rock up for bid. He stated that the property was initially advertised but no bids were received. ‘For Sale’ signs were subsequently posted on one of the buildings, which yielded six interested calls. The appraised value is $15,000 however the higher of the two bids received was $1,004. It is believed that previous efforts to sell the property were unsuccessful due to the condition of the structure of the property. The committee debated the cost of advertising versus the amount to be gained by offering the property for sale again and ultimately believed it was worth more than the bids received. Motion by J. Aubart/S. Bjork to reject the bids and offer the property for sale again. Motion carried/passed unanimously. 13) Future Agenda Items None presented. 14) Next Meeting Date Next meeting set for November 7, 2016 at 4:00 p.m. in the County Board Room. 15) Adjournment Meeting adjourned at 5:55 p.m. by motion of J. Aubart/D. Reis. Motion carried/passed unanimously.

Respectfully submitted by: Michelle Schulte

Fnpra-10-03-16

*AMENDED*

PIERCE COUNTY


Monday, October 3, 2016 – 4:00 p.m.


# Action Presenter

1.

Call to order


1b) Committee will receive public comment not related to agenda items

Chair

2.



2b) Treasurer’s report on previous months finance activities and fund balances

Members

3.

Discuss/Take action to authorize use of UW-Extension funds to attend National

Assoc. of Extension 4-H Agents Conference by 4-H Youth Development Agent;

New Orleans, LA

F. Ginther

4.

Discuss/Take action on resolution to order issuance of tax deed on following

parcels:

File #430 (022-01031-0800) – Town of River Falls

File #431 (106-01019-1000 & 106-01031-0200) – Village of Bay City

File #432 (276-01302-0405) – City of River Falls

J. Feuerhelm

P. Beastrom

5.

Discuss/Take action on Ad Hoc Courthouse Security Workgroup

recommendations:

5a) Purchase and installation of interior walls and security card access system

for the Pierce County Highway Department Administration Building.

5b) Purchase and installation of interior walls and security card access system

for the Pierce County Solid Waste and Recycling Facility.

G. Brown

6.

Board will convene into closed session pursuant to Sec. 19.85(1)(e)Wis. Stats.

for the purpose of deliberating or negotiating the purchasing of public

properties, the investing of public funds, or conducting other specified public

business, whenever competitive or bargaining reasons require a closed session,

and pursuant to Sec. 19.85(1)(g) Wis. Stats. for the purpose of conferring with

legal counsel for the governmental body who is rendering oral or written advice

concerning strategy to be adopted by the body with respect to litigation in

which it is or is likely to become involved: Consider reclassification of Jailer /

Dispatcher employees as general municipal employees beginning January1,

2017**

Members

7. Board will return to open session and take action on closed session items, if

required** Members

8. Discuss/Take action to establish 2017 salaries and benefits for designated

employees* Members

9. Informational Presentation of Human Services Department 2016 YTD and 2017

Proposed Budget Report* R. Schmidt

10.

Discuss/Take action to amend Pierce County Personnel Policy to modify

temporary worker pay for social workers in the Child Protective Services (CPS)

Unit*

R. Schmidt

11. Discuss/Take action to approve and forward resolution in support of Increased

Funding in the Children and Family Aids Allocation* R. Schmidt

Fnpra-10-03-16

12. Discuss/Take action on bids to purchase tax deed property: TDF428 151-01017-

0900; Village of Maiden Rock*

J. Feuerhelm

A. Pichotta


14. Next meeting date (First Monday: Nov. 7th

) Members

15. Adjourn Members

Questions regarding this agenda may be made to Jamie Feuerhelm at 715-273-6744.

Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities

requiring special accommodations for attendance at the meeting. For additional information or to make

a request, contact the Administrative Coordinator at 715-273-3531, Ext. 6429.

A quorum of County Board supervisors may be present. jrf (09/23/16)

*Amended 9/29/16; 2:18 p.m.

**Amended 9/30/16; 10:04 a.m.



*Special* FINANCE & PERSONNEL COMMITTEE MEETING HELD September 28, 2016 – 3:00 p.m.



1) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 3:00 p.m. 1a) Those Present. A quorum was established acknowledging 7 members present. Members present: Jon Aubart District #3 Scott Bjork District #7 Ken Snow District #9 Dan Reis District #13


Absent/Excused: Also present: LeRoy Peterson-Dist. 2, Ruth Wood-Dist. 4, Neil Gulbranson-Dist. 11, Dale Auckland-Dist.12, JoAnn Miller-Admin Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Julie Brickner-Finance Director, Andy Pichotta-Land Management Director, Chad Johnson-Hwy Commissioner, Sue Gerdes-Hwy Dept, Janet Huppert-IS Director, John Worsing-Medical Examiner, Nancy Hove-Sheriff, Jason Matthys-Chief Deputy Sheriff, Steve Albarado-Lt. Jail Administrator, Ann Webb-Fair Coordinator, Sue Galoff-Public Health Director, Becky Johnson-PH Business Director, Katie Bartko-PH Manager, Rod Webb-Land Conservation Director, Tiffany Meyer-Ellsworth Library, Jerry Forss-Maintenance supervisor, Ron Schmidt-Human Services Director, Lori Zierl-UW Extension, Brock Geyen–Clifton/Larson/Allen, Sean Scallon-Press/Prescott Journal, & Naomi Lugo-Press/PC Herald

1b) Public Comment. None. 2a-b) Consent Calendar. Motion by K. Snow/J. Kosin to approve consent calendar items 2a-2b as presented, to include: approve agenda, minutes of Sept. 6, 2016, motion carried/passed with 6 in favor; 1 abstained (D. Reis). 3) Present & review 2017 department & agency budgets with independent auditor Brock from Clifton/Larson/Allen auditors presented overview of overall 2017 proposed budget. As currently presented to budget would be $416,964 over allowable limit. Committee discussed work needed to reduce budget to appropriate limits. No action taken. 4) Discuss/Take action on new position requests for 2017 Committee reviewed resolution proposing ten new positions or increased hours. The following was discussed in the affirmative or the negative: Clerk of Court positions increase from 35 hrs./wk. to 40 hrs./wk. for 5 employees approved to remain in resolution at a cost of $29,492. Human Services Social Worker-Foster Care, denied & rescinded from resolution. HS Court Services Worker 25% County Allocation approved at a cost of $20,271. Human Services Social Worker CCS Children denied & rescinded. Human Services Social


Worker CCS Adults denied & rescinded. Information Services Network Administrator denied & rescinded. Maintenance Dept. Janitor denied & rescinded. Medical Examiner increase of hours approved from 24 to 27 hrs/wk, for an additional cost of $8171. Public Health Jail Nurse increase from 23 hrs/wk to 40 hrs/wk approved at a cost of $24,343 for 2017; beyond that cost is $29,920. Sheriff’s Dept. Deputy denied & rescinded. Motion by J. Aubart/J. Kosin to approve additional hours for Clerk of Court positions to 40 hrs/wk, 25% of Humans Services Court Services Worker, additional hours for Medical Examiner from 24 to 27 hrs/wk for an additional cost of $8171, & Public Health Jail Nurse increase hours to 40 hrs/wk for 2017, the remaining requests denied; motion carried/passed unanimously. 5) Discuss/Take action on resolution granting increased funding to Pierce County libraries in 2017 Committee reviewed proposed resolution. Motion by K. Snow/D. Reis to approve resolution as presented & forward to County Board for approval; motion carried/passed with 6 in favor & 1 opposed (S. Bjork). 6) Discuss/Take action on 2017 budget recommendations to the County Board Committee had lengthy discussion on 2017 proposed budget to include areas to cut or reduce in order to lower the budget by the $416,964 mentioned by auditor. In addition to reducing or cutting requested positions as identified under item #4 in the amount of $265,366 the Committee also marked deductions in the following areas: Maintenance Dept.-reduced by Janitorial Supplies, $10,000 also floor sweeper $47,000; UW Extension-Ag Agent reduction $7200; Information Services-copier for UW Extension reduction of $4178; Public Health-phone system for RF Reproductive Health reduction of $10,000; Sheriff’s Dept.-boarding prisoners outside the County reduction of $92,000; Administrations-legal expenses reduction of $10,000; reduction of $3472 applied from Contingency Fund balance from 2013 Fleet Vehicles; Security Budget reduction of $25,150. The following increases were also identified to balance the budget: Increase of $100,000 for Human Services Mental Health placements; increase in projected sales tax revenue of $33,635; increase in projected shared revenue of $8963. Motion by K. Snow/S. Bjork to approve all deductions noted above as well as increases for Mental Health placements & revenues as noted above for 2017 budget break down as follows: County Operating Levy $15,527,022; Debt Service $1,429,453; County Library $439,994; County Aid Bridges $200,000 for a total of $17,596,469; motion carried/passed unanimously. 7) Future Agenda Items

• Regularly scheduled meeting on Oct. 3rd. 8) Next Meeting Date Next meeting date previously set for Oct. 3rd, 2016 at 4 p.m. in County Board Room. 9) Adjournment Meeting adjourned at 4:26 p.m. by motion of B. Schroeder/S. Bjork; motion carried/passed unanimously.


Fnpra 09-06-16

PIERCE COUNTY SPECIAL FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA

Wednesday, September 28, 2016 – 3:00 p.m. Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI

# Action Presenter

1. Call to order 1a) Establish quorum 1b) Committee will receive public comment not related to agenda items.

Chair

2. Consent calendar – Discuss and take action on: 2a) Establish and approve agenda 2b) Approve minutes of September 6, 2016

Members

3. Present & review 2017 department & agency budgets with independent auditor JoAnn

Miller/Julie Brickner

4. Discuss/Take action on new position requests for 2017 Members

5. Discuss/Take action on resolution granting increased funding to Pierce County libraries in 2017 Members

6. Discuss/Take action on 2017 budget recommendations to the County Board Members 7. Future agenda items Members 8. Next meeting date (Previously set for Monday, Oct. 3rd) Members 9. Adjourn Members

Questions regarding this agenda may be directed to Jamie Feuerhelm at 715-273- 6744. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at 715-273-3531, Ext. 6429. A quorum of County Board supervisors may be present jrf (09/15/16)



September 6, 2016 – 4:00 p.m.




Courthouse, Ellsworth, WI. County Board Chairman Jeff Holst called the meeting to order at 4:00 p.m.

1a) Those Present. A quorum was established acknowledging 6 members present, 1 excused.

Members present:







Absent/Excused: Dan Reis; District #13

Also present: Ruth Wood-Dist. 4, Dale Auckland-Dist.12, JoAnn Miller-Admin Coordinator, Brad

Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Allison Preble-HR Manager, Andy Pichotta-

Land Management Director, Chad Johnson-Hwy Commissioner, Gary Brown-Emergency Management

Director, Janet Huppert-IS Director, Naomi Lugo-Press/PC Herald, Jacque Pooler-Plum City Library,

Tiffany Meyer-Ellsworth Library, Rebecca Schmitt-Spring Valley Library, John Thompson-IFLS, Rich

O’Connell-Spring Valley Village Board, & Curtis Wandmacher-Ellsworth Village Board.


2a-d) Consent Calendar. Motion by J. Kosin/S. Bjork to approve consent calendar items 2a-2d as presented, to include: approve

agenda, minutes of Aug. 1, 2016, Treasurer’s report, & travel request for Corp. Counsel; motion


3) Discuss/Take action to request insurance coverage under Legal Loss Prevention Services Endorsement for bargaining negotiations & to authorize retaining counsel Corp. Counsel B. Lawrence explained that there were contracts upcoming & this would be needed to go

through those negotiations. Motion by K. Snow/J. Kosin to authorize & approve a written request to the

County’s insurance company for Legal Loss Prevention Services Endorsement Coverage for negotiations

with the Sheriff’s Dept. bargaining unit & to authorize retaining counsel through WCMIC to represent the

County in negotiations; motion carried/passed unanimously.

4) Discuss/Take action to approve resolution to amend the Personnel Policy to Implement a Protective Footwear Program for Eligible Highway Department Employees Hwy Commissioner C. Johnson gave brief explanation for request & how it would be a partial reimbursement

program. Motion by B. Schroeder/K. Snow to delete proposed language in Article IX, paragraph O., 4, c. of

Personnel Policy and approve the resolution to amend the Personnel Policy to implement a Protective

Footwear Program for eligible Highway Dept. employees; motion carried/passed unanimously.


5) Discuss/Take action to approve Just Fix It resolution Hwy Commissioner C. Johnson gave brief explanation that this was an advisory resolution to bring awareness

& support to sustainable funding for highways & infrastructure. Motion by S. Bjork/B. Schroeder to approve

the resolution as presented; motion carried/passed unanimously.

6) Discuss/Take action on Ad Hoc Courthouse Security Workgroup recommendations: Purchase and installation of security cameras for the Courthouse elevator and Pierce County Office Building elevator Emergency Management Director G. Brown reviewed request with Committee. Cost to purchase & install

camera in Courthouse elevator would be $4456; cost for PCOB elevator $3085. Motion by K. Snow/S. Bjork

to approve the purchase & installation of an elevator camera for the Pierce County Courthouse & Office

Building from Stanley Convergent Security Solutions in the amount of $7541; motion carried/passed

unanimously.

7) Discuss/Take action on 2017 Security Budget EMD G. Brown reviewed budget with Committee & possible projects for 2017. Clerk J. Feuerhelm

suggested if County’s overall budget needed to be reduced that this would be one to look at first. Motion by

J. Aubart/J. Kosin to approve funding the 2017 Security Budget in the amount of $50,300 & forward to

County Board recommending approval; motion carried/passed unanimously.

8) Discuss/Take action to approve resolution on Authorization to Retain Consultant to Provide Feedback Regarding County Courthouse & Annex Space Needs & Courthouse Security Issues Supervisor S. Bjork explained that the Building Committee is researching what may be done with the

Courthouse Annex once vacated by the Sheriff’s Dept. & Jail. Hiring a consultant to further define possible

ideas & gathering cost estimates would be one of the first steps. Cost for consultant not to exceed $25,000.

Motion by K. Snow/S. Bjork to approve resolution on Authorization to Retain Consultant to provide feedback

regarding County Courthouse & annex space needs & Courthouse Security issues & recommend approval of

the same to the County Board on a first reading; motion carried/passed unanimously.

9) Discuss/Take action regarding reclassification for Information Services Programmer/Analyst position IS Director J. Huppert gave explanation for request to reclassify based on substantial change on job duties.

Motion by B. Schroeder/J. Aubart to approve reclassification of the Information Services

programmer/Analyst position from Grade J to Grade K & to implement the new pay grade beginning with the

September 11, 2016 payroll; motion carried unanimously.

10) Discuss/Take action on increase to Act 150 library reimbursement Village of Spring Valley board member R. O’Connell addressed the Committee with regard to increasing Act

150 library funding. A number of letters of support were provided to Committee members from people of the

rural communities to include town chairman and board members. Mr. O’Connell indicated that if the County

didn’t increase funding to 100% that they consider some sort of funding increase. Motion by K. Snow to

fund Pierce County libraries based on Act 150 & WI STATS 43.12 at 85%. Motion failed for lack of second.

Motion by J. Aubart/K. Snow to fund Pierce County libraries based on Act 150 & WI STATS 43.12 at 75%;

motion carried/passed with 5 in favor & 2 opposed (S. Bjork, J. Kosin).

11) Discuss/Take action on Ordinance creating Chapter 242 Shoreland Zoning and amending Chapter 240 to remove Shoreland Zoning provisions LM Director A. Pichotta explained that State law changed making shoreland rules uniform state-wide

mandating that all counties have minimum state standards adopted by Oct. 1, 2016. Motion by J. Aubart/S.


Bjork to approve ordinance creating Chapter 242-Shoreland Zoning & amending Chapter 204 & to

recommend adoption by County Board on first reading; motion carried/passed unanimously.

12) Discuss/Take action on resolution to order issuance of tax deed on following parcel: File #429 (121-01146-0540) – Highlands Owners Association; in Village of Ellsworth County Clerk J. Feuerhelm gave brief explanation for purpose of resolution & overview of property involved.

Motion by B. Schroeder/S. Bjork to approve resolution to Order Issuance of Deed to Pierce County for

Property Subject to Tax Certificate in the Village of Ellsworth;, & forward to County Board for approval &

authorization of sale of said property; motion carried/passed unanimously.

13) CLOSED SESSION Motion by J. Aubart/S. Bjork to convene in closed session at 4:42 p.m. pursuant to §19.85(1),(e)Wis.

Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public

funds, or conducting other specified public business, whenever competitive or bargaining reasons require a

closed session, and pursuant to §19.85(1)(g) Wis. Stats. for the purpose of conferring with legal counsel for

the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body

with respect to litigation in which it is or is likely to become involved: Litigation Update. Motion

carried/passed unanimously by roll call vote.

14) OPEN SESSION Committee returned to open session at 5:08 p.m. by motion of J. Aubart/K. Snow; motion carried/passed

unanimously by roll call vote. No action taken.

15) Future Agenda Items

Budget & new personnel resolutions.

Library resolution.

16) Next Meeting Date Next meeting dates set for Sept. 28

th at 3 p.m. & Oct. 3

rd, 2016 at 4 p.m. in County Board Room.

17) Adjournment Meeting adjourned at 5:12 p.m. by motion of B. Schroeder/S. Bjork; motion carried/passed unanimously.


Fnpra 09-06-16

*AMENDED*

PIERCE COUNTY


Tuesday, September 6, 2016 – 4:00 p.m.


# Action Presenter

1. Call to order



Chair

2.



2b) Approve minutes of August 1, 2016

2c) Treasurer’s report on previous months finance activities & fund balances

2d) Approve out of County travel request for Corp. Counsel -WCMIC Corporation

Counsel Defense Forum in Stevens Point, WI October 7, 2016

Members

3. Discuss/Take action to request insurance coverage under Legal Loss Prevention

Services Endorsement for bargaining negotiations & to authorize retaining counsel Brad Lawrence

4. Discuss/Take action to approve resolution to amend the Personnel Policy to

Implement a Protective Footwear Program for Eligible Highway Department

Employees

Chad Johnson

5. Discuss/Take action to approve Just Fix It resolution Chad Johnson

6. Discuss/Take action on Ad Hoc Courthouse Security Workgroup recommendations:

6a) Purchase and installation of security cameras for the Courthouse elevator and

Pierce County Office Building elevator

Gary Brown

7. Discuss/Take action on 2017 Security Budget.* Gary Brown

8. Discuss/Take action to approve resolution on Authorization to Retain Consultant to

Provide Feedback Regarding County Courthouse & Annex Space Needs & Courthouse

Security Issues

Building

Committee

9. Discuss/Take action regarding reclassification for Information Services

Programmer/Analyst position JoAnn Miller

10. Discuss/Take action on increase to Act 150 library reimbursement Pierce Co. Library

Directors

11. Discuss/Take action on Ordinance creating Chapter 242 Shoreland Zoning and

amending Chapter 240 to remove Shoreland Zoning provisions Andy Pichotta

12. Discuss/Take action on resolution to order issuance of tax deed on following parcel:

File #429 (121-01146-0540) – Highlands Owners Association; in Village of Ellsworth Jamie Feuerhelm

13.

Committee will convene into closed session pursuant to Sec. 19.85(1)(e)Wis. Stats. for

the purpose of deliberating or negotiating the purchasing of public properties, the

investing of public funds, or conducting other specified public business, whenever

competitive or bargaining reasons require a closed session, and pursuant to Sec.

19.85(1)(g) Wis. Stats. for the purpose of conferring with legal counsel for the

governmental body who is rendering oral or written advice concerning strategy to be

adopted by the body with respect to litigation in which it is or is likely to become

involved: Litigation Update

CLOSED

SESSION

14. Committee will return to open session and take action on closed session item, if

required OPEN SESSION






*Amended 8/31/16; 12:45 p.m.



August 1, 2016 – 4:00 p.m.






Members present:








Absent/Excused:

Also present: Dale Auckland-Distrct12, JoAnn Miller-Admin Coordinator, Brad Lawrence-Corp.

Counsel, Jamie Feuerhelm-County Clerk, Michelle Schulte-Paralegal Corp Counsel, Allison Preble-HR

Manager, Wanda Kinneman-Insurance Coordinator, Sue Galoff-Public Health Director, John Worsing-

Medical Examiner, Julie Brickner-Finance Director, Vicki Nelson-Reg. of Deeds, Rod Webb-Land

Conservation Director, Jerry Forss-Maintenance Supervisor, Phyllis Beastrom-County Treasurer, Ron

Schmidt-Human Services Director, Naomi Lugo-Press/PC Herald, Jacob P. Warren-observer, Jacque

Pooler-Plum City Library, Tiffany Meyer-Ellsworth Library, Rebecca Schmitt-Spring Valley Library,

John Thompson-IFLS, Rich O’Connell-Spring Valley Village Board.


2a-d) Consent Calendar. County Clerk J. Feuerhelm informed Committee that item 2d was withdrawn by request of submitter Lori

Zierl. Motion by J. Kosin/S. Bjork to approve consent calendar items 2a-2c as presented, to include: approve

agenda, minutes of July 11, 2016, & Treasurer’s report, all as presented; motion carried/passed unanimously.

3) Discuss/Take action to update the Pierce County Drug & Alcohol Testing Policy Insurance Coordinator W. Kinneman explained proposed changes. Supervisor B. Schroeder identified areas

of correction (amend .02-.039 to zero to be consistent with changes in law). Motion by K. Snow/B.

Schroeder to amend the Employer Drug & Alcohol Testing Policy, ‘Required Conditions of Testing’,

Reasonable Suspicion, subsection (e), & ‘Other Prohibited Alcohol Usage’ and to require the use of

Reasonable Suspicion Checklist so presented; motion carried/passed unanimously.

4) Discuss/Take action to accept & create a budget for a Producer Led Watershed Grant from DATCP Land Conservation Director R. Webb explained that grant funds have become available for watershed

conservation areas within the County & a budget would need to be established to receive & expend those


funds. Motion by D. Reis/K. Snow to accept the Producer-led Grant from DATCP & to authorize the

creation of a budget in the amount of $20,000; motion carried/passed unanimously.

5) Discuss/Take action to authorize an expenditure from Building Outlay/Campus Grounds Improvement for repair of a drainage pipe and culvert at the fairgrounds Maintenance Supervisor J. Forss explained that the project went substantial over initial quote because after

commencing the work it was discovered that the drainage pipe was more damaged & over a greater distance

than first estimated. He stated there were funds available within the Maintenance Budget but the Committee

needed to approve expenditure from a different account because the project was not specifically budgeted as

such. Chairman J. Holst asked if the rates were the same for the initial quote compared to the additional work

that was done. Mr. Forss indicated that he thought that they were. Motion by D. Reis/S. Bjork to authorize

expenditure of $18,951 from Building Outlay/Campus Grounds Improvement for repair of drainage pipe &

culvert on the fairgrounds; motion carried with 6 in favor & 1 opposed (J. Holst).

6) Discuss/Take action on offer to re-purchase tax deed on parcel: File #427 (016-01097-0600) – Stromberg; N864 County Rd. S, Town of Maiden Rock County Clerk J. Feuerhelm explained that the offer to re-purchase was from former owners Lance & Helene

Stromberg & that it met the minimum bid requirements as defined in Pierce County Code 40-19 H. Motion

by B. Schroeder/J. Kosin to approve offer to re-purchase Tax Deed property in Town of Maiden Rock;

TDF427, parcel #016-01097-0600 received from Lance & Helen Stromberg in amount of $17,520.51 &

provide the bidder with a Quit Claim Deed to the aforementioned property; contingent upon payment in full

& closing in not more than 30 days from acceptance of this offer; motion carried/passed unanimously.

7) Discuss/Take action on 2017 Budgets: Discuss/Take action on 2017 Budgets:

7a) Corporation Counsel – Corp Counsel B. Lawrence explained the department budget increased by 12%

primarily due to personnel costs, with slight increases in copier maintenance contract & Westlaw legal

research contract. Motion by K. Snow/J. Kosin to approve 2017 Corp Counsel Budget & recommend

adoption by County Board; motion carried/passed unanimously.

7b) County Clerk – Clerk J. Feuerhelm explained that some areas increased while others decreased but the

overall Clerk Budget was down approx. $1000 to $1400. Motion by J. Aubart/D. Reis to approve 2017

County Clerk Budget & recommend adoption by County Board; motion carried/passed unanimously.

7c) Register of Deeds – ROD V. Nelson explained there was a slight increase in personnel cost but

operating costs remained the same. She added that she was requesting that balance of 2016 Redaction Fund

be carried over into 2017 Budget to continue with project. Motion by B. Schroeder/S. Bjork to approve 2017

Reg. of Deeds Budget & recommend adoption by County Board; motion carried/passed unanimously.

7d) Treasurer – Treasurer P. Beastrom explained that other than slight increase in personnel costs the 2017

budget would be the same as 2016. Motion by J. Kosin/J. Aubart to approve 2017 County Treasurer Budget

& recommend adoption by County Board; motion carried/passed unanimously.

8) Discuss/Take action on 2017 Multiple Budgets: 8a) County Board

8b) Codifications of Ordinances

8c) Other Legal-Negotiations

8d) Administration

8e) Human Resources

8f) Other General Admin.-Postage

8g) Indirect Cost Study

8h) Independent Accounting & Auditing

8i) Insurance

8j) Cafeteria Insurance

8k) Leave Liability

8l) Other Public Safety

8m) Debt Service

8n) West Cap

Finance Director J. Brickner & AC J. Miller explained the various budgets indicating that there were

increases in insurance & cafeteria insurance but other budgets primarily the same as previous year. Motion

by K. Snow/J. Kosin to approve 2017 Multiple Budgets as defined in 8a through 8n above & recommend

adoption by County Board; motion carried/passed unanimously.


9) Discuss/Take action on 2017 New Personnel requests: Human Services, Maintenance, Public Health Human Services Director R. Schmidt explained two of the Social Worker positions (CCS Children & CCS

Adults) requested would not require County levy funds & the positions would be eliminated if current

funding ceased. The third request would 1) increase foster care social worker from 40% to 100% with the

County needing to levy the additional 60% for 2017, & 2) would also eliminate the 60% coordinated service

team position currently funded with state funds, thus eliminating duplication of other existing services.

Motion by J. Aubart/D. Reis to approve requested Social Worker positions as presented by HS Dept.; motion


Maintenance Supervisor J. Forss & AC J. Miller stated that additional staff would be needed once the

Jail/Sheriff’s Office project was complete to clean the building. Supervisor B. Schroeder asked how many

positions were currently working in Courthouse & Annex. Forss replied with ‘two’. Committee asked if it

may be possible for one of the positions to work in new facility seeing how the Annex would be vacated. AC

J. Miller indicated she thought the Annex would still need to be cleaned & may be occupied again sometime

later. Motion by K. Snow/S. Bjork to approve Maintenance Dept., Janitor position as presented; motion


Public Health Director S. Galoff explained that the part time position of Speech & Language Pathologist was

filled this morning & the department was not asking for increased hours for the position at this time. No

action taken.

10) Discuss/Take action on possible donation of excess office equipment to Hunger Prevention Council/Pierce Co. Food Shelf County Clerk J. Feuerhelm explained that the group was asking for file cabinets, desks, & chairs, but

subsequently in speaking with Maintenance Supervisor J. Forss it was determined most items requested could

still be used by County departments. The chairs being the exception. Chairman J. Holst thought it would

have been more productive & likely less burdensome if the group would have just paid $5 for the items.

Motion by D. Reis/J. Aubart to approve donation of chairs to Hunger Prevention Council/Pierce Co. Food

Shelf; motion carried with 6 in favor & 1 opposed (J. Holst).

11) Discuss/Take action to reorganize a budgeted 2016 Human Services Worker position to a Social Worker position HS Director R. Schmidt explained that a Human Services Worker position was being eliminated & a Social

Worker position has been created. He added that it would not take additional County levy funds because the

position is funded by federal & state funds. Also that if federal or state funding is not available in the future

the position would be eliminated. Motion by D. Reis/J. Aubart to approve position reorganization changing a

2016 budgeted Human Services Worker position to a Social Worker position; motion carried/passed

unanimously.

12) Presentation regarding an increase to Act 150 library reimbursement Plum City Public Librarian J. Pooler made presentation on behalf of Pierce County libraries to increase

funding from the state mandated 70% to something greater, preferably 100%. J. Thompson of IFLS

explained that library levy distribution is separate from county & municipal budgets & is based on equalized

value. Committee asked numerous questions & requested more specific information be presented with

reference to individual township/village usage. R. O’Connell informed Committee that municipalities that

have libraries have to cover costs regardless who uses it & thought any increase would be helpful. No action

taken.


Department budgets.

Library funding.


Resolution for Personnel Policy changes.

14) Next Meeting Date Committee discussed possible next meeting date. Meeting set for Sept. 6

th, 2016 at 4 p.m. in County Board

Room.

15) Adjournment Meeting adjourned at 5:03 p.m. by motion of D. Reis/B. Schroeder; motion carried/passed unanimously.


Fnpra 08-01-16

**REVISED**

PIERCE COUNTY


Monday, August 1, 2016 – 4:00 p.m.


# Action Presenter

1. Call to order



Chair

2.



2b) Approve minutes of July 11, 2016

2c) Treasurer’s report on previous months finance activities & fund balances

2d) Approve out of state travel request for Extension Office Family Living Agent-

conference National Extension Assoc. of Family & Consumer Sciences-Big Sky,

Montana

Members

3. Discuss/Take action to update the Pierce County Drug & Alcohol Testing Policy W. Kinneman

4. Discuss/Take action to accept & create a budget for a Producer Led Watershed Grant

from DATCP Rod Webb

5. Discuss/Take action to authorize an expenditure from Building Outlay/Campus

Grounds Improvement for repair of a drainage pipe and culvert at the fairgrounds Jerry Forss

6. Discuss/Take action on offer to re-purchase tax deed on parcel: File #427 (016-01097-

0600) – Stromberg; N864 County Rd. S, Town of Maiden Rock J. Feuerhelm

7.

Discuss/Take action on 2017 Budgets:

7a) Corporation Counsel

7b) County Clerk

7c) Register of Deeds

7d) Treasurer

B. Lawrence

J. Feuerhelm

V. Nelson

P. Beastrom

8.

Discuss/Take action on 2017 Budgets:

Jo Ann Miller

Julie Brickner

8a) County Board

8b) Codifications of Ordinances

8c) Other Legal-Negotiations

8d) Administration

8e) Human Resources

8f) Other General Admin.-Postage

8g) Indirect Cost Study

8h) Independent Accounting & Auditing

8i) Insurance

8j) Cafeteria Insurance

8k) Leave Liability

8l) Other Public Safety

8m) Debt Service

8n) West Cap

9. Discuss/Take action on 2017 New Personnel requests: Human Services, Maintenance,

Public Health Department Heads

10. Discuss/Take action on possible donation of excess office equipment to Hunger

Prevention Council/Pierce Co. Food Shelf

J. Feuerhelm

Katie Bartko

11. Discuss/Take action to reorganize a budgeted 2016 Human Services Worker position

to a Social Worker position ** Ron Schmidt

12. Presentation regarding an increase to Act 150 library reimbursement Pierce Co. Library

Directors



15. Adjourn Members

Questions regarding this agenda may be made to Jamie Feuerhelm at 715-273- 6744. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special

accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative

Coordinator at 715-273-3531, Ext. 6429.

A quorum of County Board supervisors may be present. jrf (07/27/16) Revised 7/27 @ 2:30 p.m.



July 11, 2016 – 4:00 p.m.





1a) Those Present. A quorum was established acknowledging 5 members present; 2 excused.

Members present:






Absent/Excused: Ken Snow, District #9; Bill Schroeder, District #14

Also present: Dale Auckland-Distrct12, JoAnn Miller-Admin Coordinator, Brad Lawrence-Corp.

Counsel, Jamie Feuerhelm-County Clerk, Allison Preble-HR Manager, Wanda Kinneman-Insurance

Coordinator, Andy Pichotta-Land Management Director, Sue Galoff-Public Health Director, Janet

Huppert-Info Services Director, John Worsing-Medical Examiner, Peg Feuerhelm-Clerk of Circuit Court,

Gary Brown-Emergency Management Director, Steve Albarado-Lt. Jail Administrator, Becky Johnson-

PH Business Manager, Larry Johnson-ATV Association, Chad Johnson-Highway Commissioner, Nancy

Hove-Sheriff, Jason Matthys-Chief Deputy Sheriff, Mary Kelly-Human Services, Samantha Brill-Human

Services.

1b) Public Comment. Clerk J. Feuerhelm encouraged members to read more closely the Treasurer’s report & the balances reflected

therein.

2a-c) Consent Calendar. Motion by J. Kosin/S. Bjork to approve consent calendar items 2a-2c as presented, to include: amend agenda

to move item #12 Disaster Declaration resolution for July 5th

storms to #3, minutes of June 6, 2016, &

Treasurer’s report, all as presented; motion carried/passed unanimously.

3) Discuss/Take action on Disaster Declaration for July 5, 2016 storms Emergency Management Director G. Brown explained that recent storms caused extensive damage

throughout the County. He stated there were no federal funds for local municipalities to seek relief from but

that there was a fund at the State level which may be able to provide some relief funds. He indicated the

County must first declare a disaster before local municipalities would qualify for funds. Motion by J.

Aubart/D. Reis to approve resolution to make disaster declaration & forward to the County Board requesting

adoption on first reading; motion carried/passed unanimously.

4) Discuss/Take action to accept additional Adult Immunization funds and amended 2016 budget PH Director S. Galoff explained that Pierce County was awarded additional funding for the HPV vaccine


series. Motion by D. Reis/J. Aubart to accept the additional adult immunization funds & amend 2016 Public

Health Budget in the amount of $15,349; motion carried/passed unanimously.

5) Discuss/Take action on Pierce County 2017 Health Insurance rates Tera Nelson-Anthem Insurance & Mark Sherman of LHD, appeared via conference phone. Mr. Sherman

summarized claims projected for 2016 which were estimated to be near $5 million. He suggested increasing

rates 15%. Motion by J. Aubart/D. Reis to approve health insurance premiums effective January 1, 2017 to

include a 15% increase over 2016 rates; motion carried/passed unanimously.

6) Discuss/Take action on Reclassification Request for Information Services Programmer/Analyst Position Information Services Director J. Huppert explained request to have position of Programmer/Analyst

reclassified within the pay structure because of how greatly the position duties have changed with the new

financial software. Motion by J. Aubart/S. Bjork to authorize re-class request be sent to Carlson/Dettman for

review & recommendations; motion carried/passed unanimously.

7) Discuss/Take action on Resolution 16-XX Approve Proposed Amendments to the Town of River Falls Zoning Ordinance (Ch. 17), Pursuant to §60.62(3) Wis. Stats. Land Management Director A. Pichotta explained the Town of River Falls was amending some of their

zoning ordinances primarily relating to cell phone towers but other things as well. Motion by J. Aubart/J.

Kosin to approve resolution to approve proposed amendments to the Town of River Falls Zoning Ordinance

(Ch. 17), pursuant to §60.62(3) Wisconsin Statutes & forward to the County Board; motion carried/passed

unanimously.

8) Discuss/Take action on Ordinance 16-XX to amend Section 172, Section 172-15(B) of the Pierce County Code - Parks and Recreation (All Terrain Vehicles and Routes) Hwy Commissioner C. Johnson explained that two new routes were being proposed & allowed in the

proposed ordinance. He added that the Highway Committee approved the “VV” route but not the “EE” route.

Also the Traffic Safety Commission expressed concern for the “VV” route because it crosses US Hwy 63 in

Town of Trenton. They expressed no concern with “EE” route in Town of Hartland. Motion by J. Aubart/S.

Bjork to approve ordinance that amends the Code to allow both routes & forward to the County Board;


9) Discuss/Take action to combine DARE budget into Sheriff's Dept. budget Sheriff N. Hove explained that the Department used to have a separate budget line item for the DARE

program primarily because it used to receive grant funds but that is no longer the case. She suggested

eliminating the separate budget item & combining with the Sheriff’s Dept. budget. Motion by J. Aubart/S.

Bjork to approve request to combine DARE budget (101-016-52117) with Sheriff Dept. budget (101-016-

52110); motion carried/passed unanimously.

10) Discuss/Take action to approve Corrections Officer position description in Sheriff's Dept. Sheriff N. Hove explained as was approved in previous years the duties of jailer & dispatch was separated,

thus separate position descriptions had to be drafted. Presented is the new position description for Corrections

Officer, formerly filled by jailer. Motion by J. Aubart/D. Reis to approve position description for Corrections

Officer; motion carried/passed unanimously.

11) Discuss/Take action on 2017 New Personnel requests: Clerk of Court, Fair, Human Services, Information Services, Maintenance, Medical Examiner, Public Health, Sheriff’s Dept. Committee reviewed new personnel requests beginning with Clerk of Court.


Clerk of Court: Request to increase hours of staff. P. Feuerhelm reviewed with Committee request to

increase hours from 7 hours/day to 8 hours for five employees. She added that work load has increased

dramatically & is driven by court cases the department has no control over. Request would be fulfilled by

100% County funds, no grants, approx. $29,492 additional/year. Motion by J. Aubart/S. Bjork to approve

additional hours for Clerk of Court employees from 7 to 8 hours/day in the 2017 Budget; motion

carried/passed with 3 in favor (J. Aubart, S. Bjork, D. Reis,) & 2 opposed (J. Kosin, J. Holst).

Fair Manager: Fair Coordinator not present. Request increase of hours from .66 FTE to .70 FTE

annually, all County funds, approx. $3138 additional. Supervisor J. Kosin asked about number of

conferences or out of County meetings attended during the year & if they could be reduced. No response

offered. Motion by D. Reis to approve failed for lack of second.

Human Services/Social Worker –Foster Care: No one from HS Dept. present to explain request.

Supervisor J. Aubart speculated that he thought one position was being eliminated & this position added.

Funded 100% County funds, approx. $53,596. Motion by S. Bjork/J. Aubart to defer action until next

meeting; motion carried/passed unanimously.

Human Services/Court Services Worker: Mary Kelly explained request would need a 25% match of

County funds, approx. $20,271 the rest would come from grant. If state & federal funding ends position

will be eliminated. Motion by D. Reis/J. Aubart to approve; motion carried/passed with 4 in favor (J.

Aubart, S. Bjork, D. Reis, J. Kosin) & 1 opposed (J. Holst).

Human Services/Social Worker –CCS Children: No one from HS Dept. present to explain request. If

state & federal funding ends position will be eliminated. No County funds requested. Motion by J.

Aubart/J. Kosin to defer action until next meeting; motion carried/passed unanimously.

Human Services/Social Worker –CCS Adults: No one from HS Dept. present to explain request. If state

& federal funding ends position will be eliminated. No County funds requested. Motion by J. Aubart/D.

Reis to defer action until next meeting; motion carried/passed unanimously.

Information Services/Network Administrator: Request for new full time position; 100% County funds at

approx. $95,243. Information Services Director J. Huppert explained need for position. Motion by J.

Aubart/D. Reis to approve; motion carried/passed with 3 in favor (J. Aubart, D. Reis, J. Kosin) & 2

opposed (S. Bjork, J. Holst).

Maintenance/Janitor: Request for new full time position; 100% County funds at approx. $29,951 for 2017

& $46,563 for 2018. A/C J. Miller explained request was to address the cleaning of the new Jail facility,

thus the reason the cost for 2017 was estimated from July. Motion by J. Aubart/J. Kosin to defer action

until next meeting; motion carried/passed unanimously.

Medical Examiner: Request to increase from 60% to 75% all County funds approx. $16,341 additional.

ME J. Worsing explained due to number of deaths & case load hours have steadily increased over the past

few years. Motion by J. Aubart/S. Bjork to approve; motion carried/passed with 4 in favor (J. Aubart, S.

Bjork, D. Reis, J. Kosin) & 1 opposed (J. Holst).

Public Health Manager/WIC Director: Request to increase from 80% to 100% all County funds approx.

$17,012 additional. PH Director S. Galoff explained need for additional hours. Motion by J. Aubart to

approve failed for lack of second.

Public Health Manager/Speech & Language Pathologist: Request to increase from 60% to 100% all

County funds approx. $25,000 additional. PH Director S. Galoff explained need for additional hours.

Motion by J. Aubart/J. Kosin to defer action until next meeting; motion carried/passed unanimously.

Public Health Manager/Jail Nurse: Request to increase from 23 hrs/week to 40 hrs/week all County

funds approx. $29,920 additional. PH Director S. Galoff explained need for additional hours. Motion by

J. Aubart/S. Bjork to approve; motion carried/passed with 3 in favor (J. Aubart, S. Bjork, D. Reis,) & 2

opposed (J. Kosin, J. Holst).

Sheriff’s Dept.: Requested three new positions (Court Security Deputy, Transport Deputy, Civilian

Dispatcher) & change in rate of pay for two positions (Lead Dispatchers). Sheriff N. Hove indicated the

department could likely wait another year for the dispatcher because jail facility estimated completion date

not until fall of 2017. Also that increase for Lead Dispatchers could be absorbed elsewhere in the budget.


Motion by J. Aubart/S. Bjork to approve one new Deputy position; motion carried/passed with 3 in favor

(J. Aubart, S. Bjork, D. Reis,) & 2 opposed (J. Kosin, J. Holst).

12) Discuss/Take action on department staffing plans Committee reviewed department staffing plans. Motion by J. Aubart/S. Bjork to approve the department

staffing plans that have no changes from the previous year, & to defer those staffing plans that do have

changes; motion carried/passed unanimously.


Department budgets.

Fund requests for recent projects.

14) Next Meeting Date Next meeting set for August 1

st, 2016 at 4 p.m. in County Board Room.

15) Adjournment Meeting adjourned at 6:01 p.m. by motion of S. Bjork/J. Aubart; motion carried/passed unanimously.


Fnpra 07-11-16

*AMENDED*

PIERCE COUNTY


Monday, July 11, 2016 – 4:00 p.m.


# Action Presenter

1.

Call to order

1a. Establish quorum.

1b. Committee will receive public comment not related to agenda items.

Chair

2.


a) Establish and approve agenda

b) Approve minutes of June 6, 2016

c) Treasurer’s report on previous months finance activities & fund balances

Members

3. Discuss/Take action to accept additional Adult Immunization funds and

amended 2016 budget S. Galoff

4. Discuss/Take action on Pierce County 2017 Health Insurance rates J. Miller/W.

Kinneman/Mark

Sherman

5. Discuss/Take action on Reclassification Request for Information Services

Programmer/Analyst Position Janet Huppert

6.

Discuss/Take action on Resolution 16-XX Approve Proposed Amendments

to the Town of River Falls Zoning Ordinance (Ch. 17), Pursuant to §60.62(3)

Wis. Stats. A. Pichotta

7.

Discuss/Take action on Ordinance 16-XX to amend Section 172, Section

172-15(B) of the Pierce County Code - Parks and Recreation (All Terrain

Vehicles and Routes)

Chad Johnson

8. Discuss/Take action to combine DARE budget into Sheriff's Dept. budget Sheriff’s Dept.

9. Discuss/Take action to approve Corrections Officer position description in

Sheriff's Dept. Sheriff’s Dept.

10. Discuss/Take action on 2017 New Personnel requests: Clerk of Court, Fair,

Human Services, Information Services, Maintenance, Medical Examiner,

Public Health, Sheriff’s Dept.

Department Heads

11. Discuss/Take action on department staffing plans Department Heads

12. *Discuss/Take action on Disaster Declaration for July 5, 2016 storms G. Brown



15. Adjourn Members

Questions regarding this agenda may be made to Jamie Feuerhelm at 715-273- 6744. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special




*Amended 7/08/16 > 1:00 p.m.



June 6, 2016 – 4:00 p.m.






Members present:







Absent/Excused: Bill Schroeder District #14

Also present: JoAnn Miller-Admin Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-

County Clerk, Allison Preble-HR Manager, Wanda Kinneman-Insurance Coordinator, Julie Brickner-

Finance Director, Brock Geyen-Clifton/Larson/Allen accounting, Tami Billeter-HS Operations Manager,

Al Thoner-Hwy Patrol Superintendent, Jeremy Rouleau-Hwy Dept, Steve Elliott-Hwy Dept., Sue Gerdes-

Hwy Office Manager.

1b) Public Comment. Clerk J. Feuerhelm read letter from one student who recently attended a tour of the Courthouse. Students

were fourth graders from Malone Elementary school in Prescott.

2a-c) Consent Calendar. Motion by J. Kosin/D. Reis to approve consent calendar items 2a-2c as presented, to include: approval of

agenda, minutes of May 2, 2016, & Treasurer’s report, all as presented; motion carried/passed unanimously.

3) Discuss/Take action on 2015 Preliminary Audit by Brock Geyen from Clifton/Larson/Allen B. Geyen of Clifton/Larson/Allen accounting firm presented a detailed summary of the preliminary audit for

2015. He also explained fund balances & showed recent history of balances. No action taken.

4) Discuss/Take action on increases and other options for doctor visits and pharmacy co-pay for Pierce County Health Insurance Plan effective January 1, 2017 Mark Sherman of LHD, appeared via conference phone, summarized proposed changes to some pharmacy &

doctor visit copays in the Pierce Co. health plan. Increases to doctor visit copays will encourage members to

use the most appropriate level of care as a cost containment measure. More specifically copays will increase

for specialty doctors (including chiropractors), urgent care, & emergency room visits. Other recommended

increases included copays for pharmacy other than for generics. Committee discussed various proposed

changes.


Motion by J. Kosin/S. Bjork to approve to approve doctor visit copays as follows:

Tele-Medicine $10 (no increase)

Primary Care Physician $20 (no increase)

Specialty Care Physician $40

Urgent Care Center $60

Emergency Room $200

To approve pharmacy copays as follows:

One month supply Three month supply

mail order

Generic 1st Tier $5 (no increase) $10 (no increase)

Formulary 2nd

Tier $50 $100

Non-Formulary 3rd

Tier $80 $200

To add a Fourth Tier for Specialty drugs with a copay of 25 percent of the cost of the drug up to a

maximum of $200 (monthly fill only, no three month supply).

To require a member who opts not to take an available generic drug to pay the generic copay plus the cost

difference between the generic and non-generic drug.

To require the Home Delivery Program for all maintenance drugs.

Changes to take effect January 1, 2017.

To forward these recommended changes to the County Board.

Motion carried/passed with 5 in favor and 1 opposed (J. Aubart).

5) Discuss/Take action regarding parameters for the 2017 budget AC J. Miller explained that general direction is needed at the beginning of each budget cycle to be able to

advise departments accordingly. Options to consider included the following:

1. Maximize net new level dollars, estimated to be between $102,000 & $335,000 based on a five year

history of net new construction. This approach would provide a small amount of new money in the

budget. If these dollars are not captured in 2017, they cannot be recouped or requested in future years.

2. No levy increase for 2017. Freeze at the current levy & operate at reduced services. Direction will be

needed on which 2017 services to reduce.

3. Operate somewhere between the maximum increase & a freeze. Direction will be needed on the amount

to increase & areas of service reduction.

Committee discussed options. Motion by J. Aubart/J. Kosin to set a property tax levy direction to maximize

allowable levy; direct Department Heads & Standing Committees to work to a common budget goal of 0%

when building their budgets, prepare three year plans to be used in multi-year budget forecasting, 2017

program worksheets, & 2017 capital improvement plan; adopt the 2017 budget calendar, & attempt to address

fund balance as in the past for the 2017 budget. Motion carried/passed unanimously.

6) Discuss/Take action on increasing Fair Coordinators hours in 2017 from 66% to 70% Clerk J. Feuerhelm informed Committee Ms. Webb was out of state but could be reached by conference

phone if they deemed it necessary. He added that the request came to him directly but typically all new

positions or request for additional hours are addressed through the budget process and done as a group with all

other departments. Supervisor D. Reis provided some background for the request. Committee discussed

when to address the issue. Motion by S. Bjork/J. Kosin to defer action on subject & to address request with

other personnel requests through the 2017 budget process; motion carried/passed unanimously.


7) Highway Department employee issue regarding compensation Jeremy Rouleau of Hwy Dept. requested that the Committee consider changing the pay scale for Highway

Dept. road maintenance workers from a split scale based on time of year to the same scale, that of Level H,

year round. He felt the group was not fairly represented when initial JDQs were submitted because the people

submitting them were close to retiring. AC J. Miller explained that an appeal was submitted with regard to

the position and the pay scale was changed from a Level G year round to the split position of Level G for part

of the year & Level H for other part of the year. Committee discussed whether to revisit the issue. Cost to

have Carlson/Dettman address the position would be approx. $250.00. No action taken.

8) Discuss/Take action on amendment to the Pierce County Personnel Policy to make changes to the Paid Time Off (PTO)/Personal Sick Leave Bank (PSLB) provisions. AC J. Miller explained that the draft resolution presented was to make changes to the Personnel Policy the

Committee approved in April & May of this year. Motion by K. Snow/S. Bjork to approve proposed

amendment to the Pierce County Personnel Policy & forward to the County Board for consideration; motion



Health insurance premiums

10) Next Meeting Date Next meeting set for July 11

th, 2016 at 4 p.m. in County Board Room.

11) Adjournment Meeting adjourned at 5:44 p.m. by motion of K. Snow/S. Bjork; motion carried/passed unanimously.


Fnpra 06-06-16

PIERCE COUNTY


Monday, June 6, 2016 – 4:00 p.m.


# Action Presenter

1.

Call to order



Chair

2.



b) Approve minutes of May 2, 2016


Members

3. Discuss/Take action on 2015 Preliminary Audit by Brock Geyen from

Clifton/Larson/Allen Brickner/Geyen

4.

Discuss/Take action on increases and other options for doctor visits and

pharmacy co-pay for Pierce County Health Insurance Plan effective January

1, 2017

Mark Sherman/

Miller/Kinneman

5. Discuss/Take action regarding parameters for the 2017 budget Brickner/Miller

6. Discuss/Take action on increasing Fair Coordinators hours in 2017 from 66%

to 70% Fair Committee

7. Highway Department employee issue regarding compensation Department

Employees

8.

Discuss/Take action on amendment to the Pierce County Personnel Policy to

make changes to the Paid Time Off (PTO)/Personal Sick Leave Bank (PSLB)

provisions.

Miller



11. Adjourn Members

Questions regarding this agenda may be made to Jamie Feuerhelm at 715-273-3531, Ext. 6688. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special




**



May 2, 2016 – 4:00 p.m.






Members present:







Absent/Excused: Ken Snow District #9

Also present: JoAnn Miller-Admin Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-

County Clerk, Allison Preble-HR Manager, Jason Matthys-Chief Deputy Sheriff, Wanda Kinneman-

Insurance Coordinator, & Christine Hines-Register in Probate.


2a-c) Consent Calendar. Motion by D. Reis/J. Aubart to approve consent calendar items 2a-2c as presented, to include: minutes of

Apr. 4, 2016 as presented, & Treasurer’s report; motion carried/passed unanimously.

3) Election of Chair Pro-tem Nominations called for by Supervisor J. Holst. J. Holst nominated by J. Aubart. Supervisor J. Holst called

for other nominations; none given. Motion by D. Reis/J. Aubart to close nominations and cast a unanimous

ballot for J. Holst; motion carried/passed unanimously. Jeff Holst elected Chairperson pro-tem, and then

presided over election of Chairman.

4) Election of Chairman Chairman Pro-tem J. Holst called for nominations of chairman. J. Holst nominated by J. Aubart. Chairman

Pro-tem J. Holst called for other nominations; none given. Motion by D. Reis/J. Aubart to close nominations

and cast a unanimous ballot for J. Holst; motion carried/passed unanimously. Jeff Holst elected Chairman,

who then presided over the remainder of the meeting.

5) Election of Vice Chairman Chairman J. Holst called for nominations of Vice-Chairman. J. Aubart nominated by J. Kosin. Chairman J.

Holst called for other nominations; none given. Motion by D. Reis/B. Schroeder to close nominations and

cast a unanimous ballot for J. Aubart; motion carried/passed unanimously. Jon Aubart elected Vice-

Chairman.


6) Discuss/Take action to request a transfer of $10,895.79 from Contingency Fund to the Register in Probate 2015 budget Register of Probate Christine Hines explained that the deficit is primarily due to guardian-ad-litem (GAL)

fees. State aid to help offset these costs was less than anticipated. These things combined created the deficit

mentioned. Motion by B. Schroeder/J. Aubart to approve transfer of $10,896 from Contingency Fund to

Register in Probate 2015 budget; motion carried/passed unanimously.

7) Discuss/Take Action on Paid Time Off/Personal Sick Leave Bank issues involving constructive receipt issues AC J. Miller summarized with Committee that they previously decided to work toward eliminating Paid Sick

Leave Bank (PSLB) & increase the cap on Paid Time Off (PTO). Current PTO cap is 320 hours. She

informed Committee that other counties in the region with only PTO (no PSLB) have established caps

between 800 & 1000 hours. Recommendations were to set a higher cap for PTO, to move PSLB hours to

PTO up to the new increase, & to amend Personnel Policy so PTO cannot be used beyond the last day an

employee actually works. Motion by J. Aubart/D. Reis to amend Pierce County Personnel Policy as follows:

increase the cap on PTO hours up to 900 hours; implement the increase by moving PSLB hours to PTO hours

up to the increase of the new cap (580 hours), & requiring payout of PTO on the last actual day of work.

Motion carried/passed unanimously.

8) Discuss/Take Action on implementing pharmacy programs for the County Health Plan effective July 1, 2016 AC J. Miller summarized with Committee the increased costs for prescription drugs included in the County

Health Plan. Several programs were defined that were said to help decrease these costs to include: prior

authorization, dose optimization, quantity limit, split pill (exclusive specialty), step therapy, & home delivery.

Also suggested was to change dispensing limitations from the current 34 day supply to a 30 day supply for

both mail delivery & retail options. Motion by J. Kosin/S. Bjork to implement all of the aforementioned

pharmacy programs & change dispensing limitations from a 34 day supply to a 30 day supply for both mail &

retail options; all to become effective July 1, 2016. Motion carried/passed unanimously.


Insurance co-pays

Personnel Policy amendments

Highway Dept. personnel issue

10) Next Meeting Date Next meeting set for June 6


11) Adjournment Meeting adjourned at 4:30 p.m. by motion of J. Aubart/D. Reis; motion carried/passed unanimously.


Fnpra 04-04-16

PIERCE COUNTY


Monday, May 2, 2016 – 4:00 p.m.


# Action Presenter

1.

Call to order



Chair

2.



b) Approve minutes of Apr. 4, 2016


Members

3. Elect Temporary Chair Members

4. Elect Chair Members

5. Elect Vice Chair Members

6. Discuss/Take action to request a transfer of $10,895.79 from Contingency

Fund to the Register in Probate 2015 budget Christine Hines

7. Discuss/Take Action on Paid Time Off/Personal Sick Leave Bank issues

involving constructive receipt issues JoAnn Miller

8. Discuss/Take Action on implementing pharmacy programs for the County

Health Plan effective July 1, 2016 JoAnn Miller



11. Adjourn Members





**



April 4, 2016 – 4:00 p.m.




Courthouse, Ellsworth, WI. Vice-Chairman Jon Aubart called the meeting to order at 4:01 p.m.

1a) Those Present. A quorum was established acknowledging 5 members present, 2 excused.

Members present:


Jim Ross District #10




Absent/Excused: Ken Snow-District #9; Jeff Holst-District #16

Also present: Ruth Wood-Dist. #4, Brian O’Connell-Dist. #11, Dale Auckland-Dist. #12, JoAnn Miller-

Admin Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Sue Galoff-PH

Director, Allison Preble-HR Manager, Julie Brickner-Finance Director, Rod Webb-Land Conservation

Director, & Andy Pichotta-Land Management Director.


2a-c) Consent Calendar. Motion by J. Kosin/J. Ross to approve consent calendar items 2a-2c as presented, to include: minutes of Mar.

7, 2016 as presented, & Treasurer’s report; motion carried/passed unanimously.

3) Discuss/Take action to transfer County tax levy funds from 2015 Prenatal Care Coordination account to general Public Health tax levy account PH Director S. Galoff explained the Department was requesting a transfer of funds from the 2015 Prenatal

Care Coordination program where funds were not & will not be expended, to the Public Health general tax

levy account to avoid an overdraft in other areas of the Department’s budget. Motion by D. Reis/J. Ross to

transfer county tax levy funds from the 2016 Prenatal Care Coordination account to the general Public Health

tax levy account in the amount of $20,000 to balance year end account, contingent upon approval of Board of

Health at its April 2016 committee meeting. Motion carried/passed unanimously.

4) Discuss/Take action to authorize Land Conservation Director to apply for Dept. of Natural Resources Runoff Management Grant LC Director R. Webb explained that department staff are working with local farmers to reduce phosphorus

runoff from farm fields & farmsteads in the Kinnickinnic River Watershed. He added that the Dept. of

Natural Resources has a grant program to assist farmers that are willing to address phosphorus runoff issues.

The proposed resolution allows the Department to pursue such grant funds. Motion by J. Kosin/J. Ross to

authorize the Land Conservation Director to apply for Dept. of Natural Resources Runoff Management Grant,

to approve proposed resolution, & forward to County Board recommending approval; motion carried/passed


unanimously.

5) Discuss/Take action on resolution to support the North-West Pierce County Agricultural Enterprise Area Petition to DATCP LC Director R. Webb explained that several agricultural landowners in the Towns of Clifton, Martell, & River

Falls requested assistance in completing an Agricultural Enterprise Area (AEA) designation petition to

DATCP. He further explained that by so doing allows these landowners to enroll in the farmland preservation

program as long as they meet the particular requirements of the program. The proposed resolution creates the

desired AEA needed for these landowners to be eligible for the farmland preservation program. Motion by B.

Schroeder/D. Reis to approve proposed resolution to support North-West Pierce County AEA Petition to

DATCP & forward resolution to County Board recommending approval; motion carried/passed unanimously.

6) Discuss/Take action regarding Paid Time Off (PTO) payouts & constructive receipt AC J. Miller explained this request was to provide direction to staff regarding potential amendments to the

Pierce County Personnel Policy to assure compliance with IRS regulations on constructive receipt as it relates

to PTO & PSLB (Personal Sick Leave Bank). She offered three suggestions to address the issues & asked the

Committee to determine which direction to follow. Motion by D. Reis/J. Ross to proceed in the direction of

option #2 to allow employees to continue to do an annual cash payout under an alternate method permitted by

the IRS; motion carried/passed unanimously.

AC J. Miller explained further issues with PSLB and offered thee suggested options for the Committee to

determine direction. Motion by D. Reis/J. Ross to proceed in the direction of option #3 being to work towards

elimination of PSLB accounts & increase the cap on PTO; motion carried/passed unanimously.


PTO & PSLB recommendations

Personnel Policy updates to County car usage

8) Next Meeting Date Next meeting set for May 2

nd, 2016 at 4 p.m. in County Board Room.

9) Adjournment Meeting adjourned at 5:12 p.m. by motion of B. Schroeder/J. Ross; motion carried/passed unanimously.


Fnpra 04-04-16

PIERCE COUNTY


Monday, April 4, 2016 – 4:00 p.m.


# Action Presenter

1.

Call to order



Chair

2.



b) Approve minutes of Mar. 7, 2016


Members

3. Discuss/Take action to transfer County tax levy funds from 2015 Prenatal

Care Coordination account to general Public Health tax levy account Sue Galoff

4. Discuss/Take action to authorize Land Conservation Director to apply for

Dept. of Natural Resources Runoff Management Grant Rod Webb

5. Discuss/Take action on resolution to support the North-West Pierce County

Agricultural Enterprise Area Petition to DATCP Rod Webb

6. Discuss/Take action regarding Paid Time Off (PTO) payouts & constructive

receipt JoAnn Miller



9. Adjourn Members





**



March 7, 2016 – 4:00 p.m.






Members present:








Absent/Excused:

Also present: Dale Auckland-Dist. #12, JoAnn Miller-Admin Coordinator, Jamie Feuerhelm-County

Clerk, Ron Schmidt-HS Director, Phyllis Beastrom-Treasurer, Jason Matthys-Chief Deputy Sheriff, Sue

Galoff-PH Director, Gary Brown-EM Director, Jerry Forss-Maintenance Supervisor, Rod Webb-Land

Conservation Director, & Andy Pichotta-Land Management Director.

1b) Public Comment. AC J. Miller gave update on bid process for Jail/Sheriff’s Dept. project. She indicated that after the bid

opening there were approx. 7 bid categories that had to be rebid. The second bid opening was scheduled for

March 17th

& she anticipates bids would be received on all bid categories.

2a-f) Consent Calendar. Motion by J. Kosin/J. Aubart to approve consent calendar items 2a-2f as presented; minutes of Feb. 1, 2016 as

presented, Treasurer’s report, & out of state travel requests for Human Services employees, Public Health

employee, & Emergency Management Director; motion carried/passed unanimously.

3) Discuss/Take action to approve 1.0 FTE Social Worker & forward to County Board HS Director R. Schmidt explained the need for the position in order to address current demand, comply with

the law & to assist those County residents sincerely in need of the service. AC J. Miller suggested the request

be submitted in August with other personnel requests for the next fiscal year. Chairman J. Holst expressed

concern that there was no definitive funding mechanism for the position beyond 2016. Motion by D. Reis/J.

Aubart to approve a 1.0 FTE Social Worker position & provide budget authority to transfer funds from two

2016 Human Services budget lines: CBH Adult Family Home, #212-290-54348-214-15 for $22,900 & CBH

Community Based Residential Facility, # 212-290-54354-214-15 for $50,000; to Community Behavioral

Health staff salary & fringe benefits & forward to the County Board; motion carried/passed with 6 in favor &

1 opposed (J. Holst).

4) Discuss/Take action on transfer of funds from 2015 to 2016 Fair budget Maintenance Supervisor J. Forss informed Committee that Fair Director Ann Webb could not be present &


asked him to explain request. Request was to transfer funds from 2015 account to 2016 account. Funds were

collected in 2015 from memorial donations for Kenny Hines to purchase four benches to be placed on

fairgrounds in his memory. Benches were not paid for until February of 2016 thus the request to transfer

between fiscal years. Motion by K. Snow/J. Kosin to approve transfer of funds from 2015 Fair account

#48500 to 2016 budget in the amount of $2767.46; motion carried/passed unanimously.

5) Discuss/Take action to transfer funds from 2015 Contingency Fund into 2015 Land Conservation Budget LC Director R. Webb explained that due to an employee’s change in health insurance status from single to

family this line item in the 2015 budget was exceeded. He added that he accounted for the change in the 2016

budget. Motion by J. Kosin/J. Ross to approve budget transfer from the health insurance contingency fund to

the Land Conservation budget account #101-028-56130 in the amount of $10,498.65; motion carried/passed

unanimously.

6) Discuss/Take action to approve Building Committee recommendation to transfer current balance & any additional interest received in RZED bond to General Fund AC J. Miller explained this request was presented & approved by the Committee in January but after further

review it appeared the agenda item on that agenda did not explicitly mention Recovery Zone Economic

Development bonds, thus the matter is before the Committee again properly noticed & identified on the

agenda. Motion by D. Reis/J. Ross to approve recommendation of the Building Committee to transfer the

current balance & any additional interest received in RZED bonds to the General Fund; motion carried/passed

unanimously.

7) Discuss/Take action on recommendations of Ad Hoc Courthouse Security Workgroup: a) Purchase & installation of security card access reader for a second door in the UW

Extension Office. b) Purchase & installation of security card access reader for Seyforth Building/Fair

Office. c) Expenditure to refurbish or replace DVR for security camera

G. Brown EM Director informed Committee that #7c – refurbish the DVR was no longer an option & the

Security Workgroup is considering other options, thus 7c need not be addressed at this time. He then

explained other requests presented. Motion by K. Snow/J. Kosin to approve purchase & installation of

security card access readers for UW Extension & Seyforth Building/Fair Office from Stanley Convergent

Security Solutions in the amount of $9540.37; motion carried/passed unanimously.

8) Discuss/Take action to declare 2002 Ford F150 excess equipment & authorize sale thereof LM Director A. Pichotta explained that the department has been authorized to purchase a vehicle to replace

the 2002 Ford F150 & the vehicle will no longer be needed by the Dept. once a different vehicle is purchased.

Motion by J. Aubart/J. Ross to declare Land Management Department’s 2002 Ford F150 to be surplus County

property & authorize the sale or trade-in of the same; motion carried/passed unanimously.

9) Discuss/Take action on Ordinance 15-XX Amend Chapter 240, Article VIII, Section 240-36 Section 240-64, Section 240-88, relating to Signs/Lighting LM Director A. Pichotta explained that recent Supreme Court case rulings prompted staff to review Pierce

County’s existing sign code, exposing potential conflicts with First Amendment “free speech” rights. This

ordinance represents those recommended changes. Motion by J. Aubart/J. Ross to approve Ordinance 15-XX

Amend Chapter 240, Article VIII, Section 240-36 Section 240-64, Section 240-88, relating to Signs/Lighting

as presented; motion carried/passed unanimously.

10) Discuss/Take action on transfer of funds from 2015 Sheriff’s Dept. budget for data conversion to 2016 budget


Chief Deputy Sheriff J. Matthys explained the data conversion project was underway but did not get

completed in 2015 as anticipated & the Department was not going to pay all contractors until the project was

complete. Project to be completed in 2016. Motion by J. Aubart/J. Ross to carry over unspent funds from the

Sheriff’s Dept. 2015 budget in an amount up to $40,000 to complete the data conversion project; motion


11) Discuss/Take action to approve creation of non-lapsing Asset Forfeiture account for Sheriff’s Dept. Chief Deputy Sheriff J. Matthys summarized that the law allows the Sheriff’s Dept. to pursue forfeitures of

property &/or cash assets realized through the commission of any crime. He explained that 50% of each

forfeiture is to be awarded to the school fund & the remainder retained by the Sherriff’s Dept. as payment for

costs incurred from the forfeiture process. The request is to establish a non-lapsing account for these

forfeitures so funds will carry over year to year. Motion by J. Ross/J. Aubart to approve creating a non-

lapsing Asset Forfeiture account in the Sheriff’s Dept.; motion carried/passed unanimously.

12) Discuss/Take action on Resolution 15-XX Support for County-wide Broadband Access Supervisor J. Ross explained that the Industrial Development Committee has been looking at the issue & that

there may be federal grant funding on the horizon for such work that would be available to encourage

providers of the service to undertake this costly project. He also requested it be forwarded to the County

Board with adoption requested on first reading due to meeting with certain legislators. Motion by D. Reis/B.

Schroeder to approve the resolution as presented & forward to the County Board recommending approval

with adoption requested on first reading; motion carried/passed unanimously.


None presented at this time.

14) Next Meeting Date Next meeting set for Apr. 4


15) Adjournment Meeting adjourned at 4:41 p.m. by motion of J. Aubart/B. Schroeder. Motion carried/passed unanimously.


Fnpra 03-02-16

**AMENDED**

PIERCE COUNTY


Monday, March 7, 2016 – 4:00 p.m.


# Action Presenter

1. Call to order



Chair

2.



b) Approve minutes of Feb. 1, 2016


d) Approve out of state travel request for Human Services employees- NADCP

Training Conference/Anaheim, CA

e) Approve out of state travel request for Public Health employee-Preparedness

Summit/Dallas, TX

f) **Approve out of state travel request for Emergency Management Director-

NREP Conference/North Charleston, SC

Members

3. Discuss/Take action to approve 1.0 FTE Social Worker & forward to County Board Ron Schmidt

4. Discuss/Take action on transfer of funds from 2015 to 2016 Fair budget Ann Webb

5. **Discuss/Take action to transfer funds from 2015 Contingency Fund into 2015

Land Conservation Budget Rod Webb

6. Discuss/Take action to approve Building Committee commendation to transfer

current balance & any additional interest received in RZED bond to General Fund JoAnn Miller

7.

Discuss/Take action on recommendations of Ad Hoc Courthouse Security

Workgroup:

a) Purchase & installation of security card access reader for a second door in

the UW Extension Office.

b) Purchase & installation of security card access reader for Seyforth

Building/Fair Office.

c) Expenditure to refurbish or replace DVR for security camera

Gary Brown

8. Discuss/Take action to declare 2002 Ford F150 excess equipment & authorize sale

thereof Andy Pichotta

9. Discuss/Take action on Ordinance 15-XX Amend Chapter 240, Article VIII, Section

240-36 Section 240-64, Section 240-88, relating to Signs/Lighting Andy Pichotta

10. Discuss/Take action on transfer of funds from 2015 Sheriff’s Dept. budget for data

conversion to 2016 budget Jason Matthys

11. Discuss/Take action to approve creation of non-lapsing Asset Forfeiture account for

Sheriff’s Dept. Jason Matthys

12. Discuss/Take action on Resolution 15-XX Support for County-wide Broadband

Access Jim Ross



15. Adjourn Members





**Amended 3/2/16. 2:00 p.m.



FINANCE & PERSONNEL COMMITTEE MEETING HELD February 1, 2016 – 4:00 p.m.



1) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m. 1a) Those Present. A quorum was established acknowledging 7 members present. Members present: Jon Aubart District #3 Ken Snow District #9 Jim Ross District #10 Dan Reis District #13


Absent/Excused: Also present: Ruth Wood-Dist. #4, Brain O’Connell-Dist. #11, Dale Auckland-Dist. #12, Peter Pittman-Dist. #17, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Allison Preble-HR Manager, Ron Schmidt-HS Director, Phyllis Beastrom-Treasurer, Jason Matthys-Chief Deputy Sheriff, Julie Brickner-Finance Director, Sue Galoff-PH Director, Gary Brown-EM Director, Jerry Forss-Maintenance Supervisor, Frank Ginther-UW Extension, Steve Melstrom-SW Administrator, Kristin Bechtel-WestCap.

1b) Public Comment. None. 2a-e) Consent Calendar. Chairman J. Holst announced that items 2e & 6c of the amended agenda would not be considered at this meeting due to posting requirements. Motion by J. Aubart/J. Kosin to approve consent calendar items 2a-2d: agenda as presented, minutes of Jan. 4, 2016 as presented, Treasurer’s report, & out of state travel request for Public Health Director; motion carried/passed unanimously. 3) Discuss/Take action on resolution to oppose Senate Bill 326/Assembly Bill 429 affecting child welfare practice HS Director R. Schmidt explained that, in part, this legislation adds significantly more work for the Human Services Dept. & Law Enforcement as well. Motion by D. Reis/J. Aubart to approve resolution to oppose Senate Bill326/Assembly Bill 429 affecting Child Welfare Practice & forward to County Board to consider adoption on first reading; motion carried/passed unanimously. 4) Discuss/Take action on resolution authorizing the initiating of the SOAR program in Pierce County using the Community Development Block Grant HS Director R. Schmidt explained that this resolution would bring benefits to Pierce County. Kristin Bechtel representing WestCap further explained that adopting this resolution would allow her to assist the homeless disabled population in Pierce County in getting them signed up for Social Security benefits. Motion by J.


Aubart/D. Reis to approve resolution authorizing the initiating of the SOAR program in Pierce County using the Community Development Block Grant & forward to County Board for approval; motion carried/passed unanimously. 5) Discuss/Take action to transfer funds from 2015 UWEX budget to 2016 UWEX budget F. Ginther-UW Extension explained that there is a fund balance of approx. $5000 in the 2015 UW Ext. budget acquire from a grant to be used for a part-time temporary job share to support 4-H Youth Development work in Pierce County. He requested those funds be transferred to the 2016 budget to be used for the same purpose. Motion by J. Kosin/D. Reis to approve & authorize carryover of the remaining State Aid-UW Extension Special Grant Revenue account funds for program support to the 4-H Youth Development Agent serving on part-time temporary State assignment from the 2015 UW Extension office budget to the appropriate line item for part-time temporary salaries in the 2016 UW Extension office budget; motion carried/passed unanimously by voice vote. 6) Discuss/Take action on recommendations of Ad Hoc Courthouse Security Workgroup:

a) Purchase & installation of storage cabinet & emergency preparedness equipment for the Courts b) Approve request from Security & Facilities Committee for funds from the Security Fund to cover travel expenses related to the Court Safety & security Conference March 1-3, 2016 in Appleton, WI of security card access reader for a second door in the UWW-Extension Office.

G. Brown EM Director explained request for 6a. is estimated to cost approx. $4892.99 for the locker & equipment. He added request for 6b. was to allow a team of six individuals to attend a Court Safety & Security Conference to educate court employees & officers about effective strategies & practices to enhance courthouse security & prevent violence. Motion by J. Aubart/J. Kosin to approve purchase of storage locker & emergency preparedness equipment for Courts in amount of $4892.99. Also to approve expenditure of up to $1500 from security fund to cover travel expenses for attendees at the 2016 Court Safety & Security Conference in Appleton, WI; motion carried/passed unanimously. 7) Discuss/Take action on resolution to grant an exception to County Purchasing Policy & authorization to perform parking lot resurfacing work without bids Maintenance Supervisor J. Forss explained that he was requesting an exception to the purchasing policy on a resurfacing project because he believed it would save the County time & money as opposed to normal process. Motion by B. Schroeder/J. Kosin to approve request & forward resolution to County Board recommending approval; motion carried/passed unanimously. 8) Discuss/Take action on resolution awarding the sale of $19,000,000 general obligation jail and sheriff’s Dept. facility bonds, series 2016A; providing the form of the bonds; & levying a tax in connection therewith Corp Counsel B. Lawrence explained resolution, the process for selling bonds for a project & its purpose. Motion by J. Ross/J. Aubart to approve resolution & forward to County Board; motion carried/passed unanimously. 9) Discuss/Take action to approve an unbudgeted expenditure for the Solid Waste Dept. for an operational & cost analysis of the Department’s programs Committee discussed request. Motion by J. Aubart/J. Kosin to authorize an unbudgeted expenditure from the solid waste user fees for an operational & cost analysis for the Solid Waste Dept. in an amount not to exceed $60,000; motion carried/passed unanimously. 10) Discuss/Take action to approve recommended classification of two new positions & one existing position


HR Manager A. Preble explained the positions to be added or revised & that department heads from those areas were in agreement with proposed classifications. Motion by K. Snow/J. Aubart to classify the new Park Ranger/Maintenance Technician position as a Grade G on the County pay structure. To classify the new Speech & Language Pathologist position as a Grade L on the County Pay structure. And that the Zoning Administrator position remain classified as a Grade M on the County pay structure; motion carried/passed unanimously. 11) Discuss/Take action to establish salaries for County Clerk, County Treasurer and Register Deeds for 2017 - 2020 HR Manager A. Preble explained that AC JoAnn Miller gathered information relating to salaries for the same positions in other counties, as well as recent salary adjustments for Pierce County employees. Motion by B. Schroder/D. Reis to approve an increase of 1.25% per year for years 2017-2020 for each of the positions; motion carried/passed unanimously. 12) Closed Session: Litigation Update Motion by J. Aubart/D. Reis to convene into closed session at 4:28 p.m. pursuant to pursuant to §19.85 (1)(g) Wis. Stats. for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Litigation Update. Motion carried/passed unanimously by roll call vote. 13) Open Session: Litigation Update Motion by J. Aubart/D. Reis to return to open session at 4:36 p.m.; motion carried/passed unanimously by roll call vote. No action taken. 14) Closed Session: Corp Council Annual Evaluation Motion by J. Aubart/D. Reis to convene into closed session at 4:37 p.m. pursuant to §19.85(1)(c) WI Stats for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Corporation Counsel annual evaluation. Motion carried/passed unanimously by roll call vote. 15) Open Session: Corp Council Annual Evaluation Motion by J. Aubart/D. Reis to return to open session at 5:14 p.m.; motion carried/passed unanimously by roll call vote. Motion by J. Aubart/D. Reis to grant the Corporation Counsel a favorable performance review & award a step increase if applicable; motion carried/passed unanimously. 16) Future Agenda Items

• Purchase & installation of security access reader for UW Extension Office. 17) Next Meeting Date Next meeting set for Mar. 7th, 2016 at 4 p.m. in County Board Room. 18) Adjournment Meeting adjourned at 5:17 p.m. by motion of B. Schroeder/K. Snow. Motion carried/passed unanimously.


Fnpra 02-01-16

**AMENDED**

PIERCE COUNTY


Monday, February 1, 2016 – 4:00 p.m.


# Action Presenter

1.

Call to order



Chair

2.



b) Approve minutes of Jan. 4, 2016


d) Approve out of state travel request for Public Health Director-conference

National Assoc. City County Health Officials/Washington D.C.

e) **Approve travel request for Paralegal-Court Safety & Security

conference/Appleton, WI

Members

3. Discuss/Take action to transfer funds from 2015 UWEX budget to 2016

UWEX budget Frank Ginther

4. Discuss/Take action on resolution to oppose Senate Bill 326/Assembly Bill

429 affecting child welfare practice Ron Schmidt

5. Discuss/Take action on resolution authorizing the initiating of the SOAR

program in Pierce County using the Community Development Block Grant Ron Schmidt

6.

Discuss/Take action on recommendations of Ad Hoc Courthouse Security

Workgroup:

a) Purchase & installation of storage cabinet & emergency preparedness

equipment for the Courts

b) Approve request from Security & Facilities Committee for funds from

the Security Fund to cover travel expenses related to the Court Safety

& security Conference March 1-3, 2016 in Appleton, WI

c) **Purchase & installation of security card access reader for a second

door in the UWW-Extension Office.

Gary Brown

7. Discuss/Take action on resolution to grant an exception to County Purchasing

Policy & authorization to perform parking lot resurfacing work without bids Jerry Forss

8.

Discuss/Take action on resolution awarding the sale of $19,000,000 general

obligation jail and sheriff’s Dept. facility bonds, series 2016A; providing the

form of the bonds; & levying a tax in connection therewith

Members

9. Discuss/Take action to approve an unbudgeted expenditure for the Solid

Waste Dept. for an operational & cost analysis of the Department’s programs Steve Melstrom

10. Discuss/Take action to approve recommended classification of two new

positions & one existing position Allison Preble

11. Discuss/Take action to establish salaries for County Clerk, County Treasurer

and Register Deeds for 2017 - 2020 Allison Preble

12.

Committee will convene into closed session pursuant to pursuant to §19.85

(1)(g) Wis. Stats. for the purpose of conferring with legal counsel for the

governmental body who is rendering oral or written advice concerning

strategy to be adopted by the body with respect to litigation in which it is or is

likely to become involved: Litigation Update

Closed Session:

Litigation Update

13. Committee will return to open session and take action on closed session item,

if required Open session

Fnpra 02-01-16

14.

Committee will convene into closed session pursuant to §19.85(1)(c) WI

Stats for the purpose of considering employment, promotion, compensation

or performance evaluation data of any public employee over which the

governmental body has jurisdiction or exercises responsibility: Corporation

Counsel annual evaluation

Closed Session:

CC Annual

Evaluation

15. Committee will return to open session and take action on closed session item,

if required Open session



18. Adjourn Members





**Amended 01/25/16; 11:38 a.m.



January 4, 2016 – 4:00 p.m.






Members present:








Absent/Excused:

Also present: Ruth Wood-Dist. #4, Mike Kahlow-Dist. #6, Dean Bergseng-Dist. #8, Brain O’Connell-

Dist. #11, Dale Auckland-Dist. #12, Peter Pittman-Dist. #17, JoAnn Miller-Administrative Coordinator,

Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Ron Schmidt-HS Director, Phyllis

Beastrom-Treasurer, Jason Matthys-Chief Deputy Sheriff, Julie Brickner-Finance Director, Tami Billeter-

HS Operations Manager, Allison Preble-HR Manager, Neil Gulbranson-citizen Village of Ellsworth, Rich

O’Connell-citizen, Bob Moore-Institutional Capital Management, Sarah Young-Press.

1b) Public Comment. Supervisor D. Bergseng announced that UW Extension Agent Greg Andrews would be retiring near the end

of January & the Ag/Extension Committee would need to decide what direction to go with a new Ag Agent.

AC J. Miller introduced recently hired Human Resources Manager Allison Preble.

2a-c) Consent Calendar. Motion by J. Aubart/J. Kosin to approve consent calendar items: agenda as presented, minutes of Dec. 7, 2015

as presented, & Treasurer’s report; motion carried/passed unanimously.

3) Discuss/Take action to approve Disability Benefit Specialist (DBS) position description HS Director R. Schmidt explained the position description & some of the activities in which the individual

selected would be involved. Motion by D. Reis/K. Snow to approve Disability Benefit Specialist position

description; motion carried/passed unanimously.

4) Discuss/Take action on resolution to establish 2016 salaries & benefits for designated employees (former Teamsters bargaining unit members) AC J. Miller explained the proposed resolution is similar to other increases & benefits awarded to other

groups. Motion by K. Snow/J. Ross to authorize an adjustment to the Carlson Dettmann Salary Matrix for

designated employees on the matrix formerly represented by the Teamsters by 1.25% across the board for the

2016 calendar year, effective January 2, 2016, & that non-represented employees on the self-funded plan

continue to contribute 10% toward the health insurance premiums if wellness initiatives are met & 15/18/20%


if wellness initiatives are not met; motion carried/passed unanimously.

5) Discuss/Take action on resolution to support upper pool 4 & Lake Pepin habitat restoration project Co. Clerk J. Feuerhelm explained that a representative from Lake Pepin Legacy Alliance was present at a

previous County Board meeting describing activities involving Lake Pepin dredging & conservation & that

the proposed resolution was received by this group who is requesting the County Board consider adopting it

to show support. Committee discussed what legal or monetary obligations adopting the resolution may have

on Pierce County. Supervisor J. Ross suggested changing last paragraph to read “….and will assist with

project education & outreach, & will encourage grant funding if opportunities arise.” Motion by K. Snow/J.

Ross to approve proposed resolution with suggested change & forward to County Board for consideration;


6) Economic preview for 2016. Bob Moore of ICM reviewed financial material previously distributed to Committee. He went into detail

about investing & current activities happening in financial markets. No action taken.

7) Discuss/Take action on recommendation to the County Board for the amount of debt to issue for Jail/Sheriff’s Dept. project AC J. Miller explained that the Committee would need to make a recommendation to the County Board on the

amount of financing to be published in the Official Statement for Jail Project prior to the actual issuance of the

debt. She estimated that the current cost for the project would be slightly less than $18 Million. Supervisor

B. O’Connell asked if it would be better to borrow the whole amount or just a portion & using County funds

in reserve for the remainder. Supervisor M. Kahlow suggested that the reserve funds may be better used for

capital projects other than the Jail/Sheriff’s Dept. project, such as addressing issues related to 911/Dispatch &

the Courthouse Annex space once vacated by the Sheriff’s Dept. Supervisor D. Bergseng stated that he felt

the County should limit the amount kept in reserve. Motion by J. Aubart/J. Kosin to direct that an amount of

$18,000,000 be published in the Official Statement for the bond sale to finance the jail project, & authorizing

the Executive Committee (County Board Chair, First Vice Chair, & Second Vice Chair) to adjust the bond

amount set forth in the Official Statement by an amount not to exceed the total of $19,000,000. Motion

carried/passed unanimously

8) Discuss/Take action to transfer funds between budgeted items in Building Outlay account for consolidation purposes AC J. Miller explained various fund balances in Building Outlay account projects & that fund transfers would

need to be authorized so that available funds could be used for ongoing projects & maintenance. She

referenced minutes of the Building Committee on Oct. 20, 2015 which gives specific amounts, fund balances,

& suggested transfers. Motion by D. Reis/K. Snow to approve recommendation of the Building Committee &

authorize transfer of funds pursuant to the Building Committee minutes of Oct. 20, 2015; motion



Proposed resolutions.

10) Next Meeting Date Next meeting set for Feb. 1

st, 2016 at 4 p.m. in County Board Room.

11) Adjournment Meeting adjourned at 5:52 p.m. by motion of K. Snow/B. Schroeder. Motion carried/passed unanimously.


Fnpra 12-07-15

*AMENDED*

PIERCE COUNTY


Monday, January 4, 2016 – 4:00 p.m.


# Action Presenter

1.

Call to order



Chair

2.


2a. Establish and approve agenda

2b. Approve minutes of Dec. 7, 2015

2c. Treasurer’s report on previous months finance activities & fund

Balances

Members

3. Discuss/Take action to approve Disability Benefit Specialist (DBS)

position description R. Schmidt

4. Discuss/Take action on resolution to establish 2016 salaries & benefits for

designated employees (former Teamsters bargaining unit members) Holst/Miller

5. Discuss/Take action on resolution to support upper pool 4 & Lake Pepin

habitat restoration project Holst/Feuerhelm

6. Economic preview for 2016. Bob Moore

7. Discuss/Take action on recommendation to the County Board for the

amount of debt to issue for Jail/Sheriff’s Dept. project Miller/Lawrence

8. *Discuss/Take action to transfer funds between budgeted items in

Building Outlay account for consolidation purposes Miller



11. Adjourn Members





*Amended cjk(12/30/15)

Documents

FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA 201… · 2a) Consent Calendar. Motion by S. Bjork/J. Kosin to approve consent calendar, item 2a approve agenda, as presented; motion