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File Types, MS Word, and MS Excel
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.doc
Microsoft Word Document
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.docx
Microsoft Word Open XML Document
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.log
Log File
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.rtf
Rich Text Format File
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.csv
Comma Separated Values File
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.ppt
PowerPoint Presentation
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.gif
Graphical Interchange Format File
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Portable Document Format File
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.xlsx
Microsoft Excel Open XML Spreadsheet
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.exe
Windows Executable File
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.jar
Java Archive File
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.asp
Active Server Page
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.css
Cascade Style Sheet
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.msi
Windows Installer Package
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Microsoft Word
Microsoft Word
• Word processing software • Commonly used for:– resume creation– cover letter creation – documentation• design documents• requirement documents• status reports
RibbonBeginning with Office 2007 Microsoft began to utilize a “Ribbon”
• Contains toolbars• Arranged in tabs
Home tabAllows you to change thing like:- font (type, size, color, etc.)- bolding, italicizing, and underlining of text
Home tabIt also allows you to- change the text alignment (ex. center text)- change line spacing (ex. double spaced)- create bulleted, numeric, or outlined lists
Insert tabAllows you to insert thing like:- tables- pictures-shapes-charts
Inserting a tableClick on “Table”
Select how many rows and columns you’d like to start with by hovering over the blocks. Click when you have the number of blocks you want selected.
In this example I have selected 4 columns and 2 rows
Your table will be inserted into your Word document
You can select your entire table by clicking within it and then clicking the 4
arrow cross.
All cells will be highlighted once the entire table has been selected.
By right clicking on the selected table we are provided with a number of
options
We can insert more columns or rows, merge cells, etc.
By clicking on “Borders and Shading...” we are provided with additional options we can apply to our table.
We can change how our table’s borders appear or we can remove them completely
Microsoft Word Demo
Microsoft Excel
• Spreadsheet software • Commonly used for:– performing calculations– forecasting– reporting– Analysis– documentation• requirement documents• matrixes • charts
Microsoft Excel
• Allows a user to easily– sort data– filter data– perform “what if” analysis– auto-fill cells– drag and drop information
• Excel can have a connection to a database, thereby allowing it to pull data from it
Ribbon
Similar to the one in word
The “Home” tab allows us to easily change the formatting of numbers
A spreadsheet is made up of rows (represented by numbers), columns (represented by letters), and cells (represented by a letter/number combination
In this example the selected cell is C5
We can type information into a cell
More importantly we can type formulas into a cell
Once we enter the formula the cell displays the result of it.
Another formula example
A1:A5 is called a range of cells
The sum function is telling excel to sum the numbers in the specified range
Excel provides a ton of useful functions that
can be applied to data
Examples include:sum
averagemaxmin
ifyear
Microsoft Excel Demo
