Fiji Corrections Service 2017 - 2020 Strategic Plan · 4 F Corr S 2017 - 2020 S P FOREWORD T he road for any Organisation starts with a few tiny steps and leaps of faith. The Fiji

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Fiji Corrections Service 2017 - 2020 Strategic Plan

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TABLE OF CONTENTS

1. TABLE OF CONTENTS 03 2. FOREWORD 04 3. EXECUTIVE SUMMARY 05 4. INTRODUCTION 06

5. STRATEGIC OVERVIEW 07 a) Vision b) Mission c) Vision

6. KEY PILLARS TO ACHIEVE THE FCS MISSION & VISION 08 - 09

7. OUR CORE BUSINESS 10

8. KEY OUTPUT TO ADRESS KEY PILLARS INCLUDING SUSTAINABLE DEVELOPMENT GOALS (SDG) AND BILL OF RIGHTS (2013 CONSTITUTIONS) 11

9. KEY STRATEGIES TO ACHIEVE KEY GOALS AND OUTCOMES 12 - 13

10. KEY PERFORMANCES INDICATORS AND IMPLEMENTATION SCHEDULES 14 - 16

11. SUMMARY OF PROPOSED BUDGET 17

12. MONITORING AND EVALUATION 17 - 18

13. NATIONAL CENTRES MAP 19

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FOREWORD

The road for any Organisation starts with a few tiny steps and leaps of faith. The Fiji Correction Service (FCS) established since cession in 1874 has come a long way from its humble beginnings at Levuka, Ova-lau.

The FCS has evolved over time with its recent history with a shift from a strategy of Containment to one of Correction. This Strategy of Correction, focussing on rehabilitation is a paradigm shift that challenges the core and culture of prison environment.

This Strategic Revolving Plan is geared to towards creating this rehabilitative environment. Our strate-gic overview statement is at the heart of this platform for transformation. The FCS Key Pillars and Core Busi-nesses have remained steadfast in our role to Government and the citizens of our country.

This SRP is as good as what will be implemented on the ground therefore it is paramount to ensure a collective effort from all ranks within the FCS. It is imperative that we take ownership of this document.

Key to this SRP is the embracing of information technology as a tool for FCS working smarter and operating effectively. The establishment of a home for FCS is long overdue and we look forward to sound nego-tiations with Government on this intent. The desire to re-establish Nasinu as a first offenders only Institution for those in the age category 18 - 25 is in line with intentions of the FCS.

This SRP is a living document that will be reviewed annually to ensure that it remains current and prag-matic.

F.B. KEANCommanderCommissioner

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EXECUTIVE SUMMARY

The Fiji Corrections Service Strategic Development Plan outlines the directions and needs of the or-ganization for the next three years 2017/2018 – 2019/2020. It incorporates the government key out-comes in line with Roadmap, the Peoples Charter for Change Peace and Progress and the 2013 Con-stitutions.

Based from this critical planning tool, it further categorizes three (3) key initiatives that is aligned to the achievement of the Mission and Vision. This includes Effective Rehabilitation, Nation Building and Safety and Security.

As part of the FCS cluster, the key focus area of the organization is the Correction Institutions. We have to ensure that all the Corrections Centres are provided with necessary structural needs and most importantly, those accommodated therein are safe and secure. This Plan provides a new approach on how the FCS will be contributing to maintaining and protecting a just, peaceful and safe society. In doing so, providing effective correctional services is an important goal to ensure that secure and humane correctional facilities are safe for both staff and prisoners.

We have declared 2016/2017 as the year to focus on Rehabilitation and this resulted in the introduction of our new Motto Samper Restituens, a Latin word for Always Rehabilitation.

We see this strategic plan as dynamic and reflecting our commitment to implementing evidence-based programming based on a growing body of knowledge into “what works” to enhance offender behaviour change and reduce recidivism.

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INTRODUCTION

The Strategic Development Plan 2017/2018-2019/2020 accentuates the direction for the Fiji Correc-tion Service to take in order to meet its short and medium term objectives as per mandate. It con-tains key policies and strategies specifically targeting, to meet demand and improve overall services delivery. Generally, it contains key strategies that are aligned to Government key initiatives which are

required to be achieved within the term of this SDP.

The Department key focuses are demarcated into six outputs required to be holictically achieved within the proposed timeline.

The effective rehabilitation of inmates becomes our key focus. A new organisational motto was estab-lished ‘Semper Resituents’, that solidifies all staff effort in providing consistent programs that makes a real life change on those under our care. Effective security, good order and a discipline environment, supplement the organisation effort to achieve its objective.

The FCS will continue to work together with key stakeholders, government agencies and the commu-nity to maintain a coordinated effort towards the achievement of the organisation objectives.

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STRATEGIC OVERVIEW

The review of the organization’s vision and mission is the first step of our strategic planning process. It sets out the reasons for the FCS existence and the ideal state that the organization aims to achieve; our new mission identifies major goals and performance objectives. Both are defined within the frame-work of the FCS system to provide a clear direction of the FCS.

In broader terms, the Principal Strategic Overview of the FCS encompasses statements and obligations pertaining to its Vision, Mission and Values. The FCS relies on these statements and obligations to build the morale of its employees and attracts the commitment of external stakeholders. These are used to declare what the public should expect from the operations of the Fiji Corrections Service.

VISIONTo effectively rehabilitate inmates that will become law abiding citizens, who will contribute positively to our country, Fiji.

MISSIONTo Positively Restore Lives

VALUESFamilyIntegrityLoyaltyHonestyEmpathyLeadership

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KEY PILLARS TO ACHIEVEMISSION & VISION

EFFECTIVE REHABILITATION Placing offenders in custody alone is not sufficient to solve the problem of crime. The ultimate goal of corrections is the offender’s successful re-integration into the community. Recidivism has been a challenging problem confronting the Fiji Correction Services. Following the shift from containment to one that is correc-tion in nature, spearheaded by the change in Law in 2006, the FCS is committed to the principle of through care and has implemented various rehabilitation initiatives to generate safe and successful re-entry into the community. This includes the Early Releases Schemes, review of the rehabilitation framework and enhancing the Yellow ribbon Projects as flagship towards acceptance and community action.FCS for the tenure of this SDP, will continue to enhance relevant rehabilitation strategies to meet its overall objective.

For the last 3 years 2013-2015, the rate of recidivism has been fluctuating. In 2012 a total of 6.4% rate of recidivism was recorded compared to 6.7% in 2013, 3.8% in 2014 and 3.9% in 2015.The rate is determined by the number of discharges for the last two years over the total of recidivist for the current year.

The community and families plays a decisive role in achieving this key pillar. Each staff, with the genuine sup-port of family members and the community at large must commit to the calling of effecting genuine change on the lives of those under our care.

NATION BUILDING

The continuous involvement of inmates in the sugar cane cutting operations benefits the inmate mon-etary, increase self-esteem and develops a sense of ownership and national pride for their contribution to the economic well-being of the Nation as a whole. Provision of life skills programs through relevant rehabilitation programs is vital to begin the transition towards better life for inmates. Through the poverty alleviation pro-grams, early releases schemes, and other offered rehabilitation initiatives, each selected inmate is directed and guided towards a more responsible and productive citizen of this beloved Nation. It is foreseen that reduction of recidivism, will spur investor confidence, increase employment opportunities and provides a safe haven for our future generation.

Effective monitoring and follow up on re-integrated inmates, plays a critical supporting role in achiev-ing this key pillar.

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COMMUNITY SAFETY

This is one of the core roles of the FCS.For the community to be safe, better and effective deployment of security strategies will be in place to meet ever changing preferences of inmates under our care. Provision of modern security equipment, and upgrading infrastructure contribute to keeping prisoners safe and secure within the premises of the FCS.

A well-ordered and discipline environment is a pre-requisite to effective rehabilitation of inmates under our care. This has led to the review of the rehabilitation framework, to include inmate’s regimental training as a conduit to positive attitude and sound decision making which is envisaged to play an important role in sus-taining offender re-integration.

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OUR CORE BUSINESS

The FCS during the tenure of this SDP will focus on the execution of key strategies towards achieving our core roles. New initiatives have been identified in association with each core role to boost implementation effort in order to achieve targets.

SAFETY & SECURITY This is one of the major functions of the Fiji Correction Service. The physical structure of the prison is extremely important. The role is two folds; keep society out and keep prisoners in. Therefore the prison struc-tural designs are essential to keep both prisoners and society safe. The age, design and layout and level of main-tenance of prisons have a direct impact on the level of security. Inmates’ classification and reclassification with proper institutional placement are important security factors perhaps as important as the security provided by the structure of the prison itself.

CARE Another core function of the FCS is to ensure proper treatment of all inmates under its care in line with the UN Mandela and Bangkok Rules . Treatment of prisoners shall be fair. This includes the principle of treatment in respect for the dignity and value as human beings. We must ensure that they are provided with appropriate nutritional services, access to health services and appropriate hygiene services.

CHANGE The continuous review of the rehabilitation framework and identification of effective rehabilitation programs is a major key focus in this SDP. We must ensure that their offending behaviour is corrected through access to correctional programmes, psychological, social and spiritual services. The inmates’ human develop-ment is improved through literacy, education and skill competency programmes and reduces reoffending to contribute to safer Fiji. The reformation of prisoners is vital in order to change their values, motivations, atti-tudes and perception and to re-socialise and restore them back to the community where they rightly belong.

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KEY OUTPUTS TO ADDRESS KEYPILLARS INCLUDING SUSTAINABLEDEVELOPMENT GOALS (SDG) AND BILL OF RIGHTS (2013 CONSTITUTIONS) During the term of this SDP, its outcomes and strategies will strive to align and meet key initiatives enshrined in the mentioned key documents by ensuring the following;

(a) Effective Correction Security(b) Effective Inmate Management(c) Effective Rehabilitation Services(d) Infrastructure Development(e) Sustainable Enterprise Development; and(f) Organizational Effectiveness

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KEY STRATEGIES TO ACHIEVE KEY GOALS AND OUTCOMESSix key Goals have been identified as central to achieving the Organisation objectives in the short and long term. Each goal is associated with key strategies required to achieve its objective and to be prioritised.

EFFECTIVE CORRECTION SECURITYi. Review of Manning Requirement in all Institutions to meet demand.ii. Develop and Maintain Emergency Operation Plan.iii. Review Standard Operating Procedures of all Institutions to bring about operational effectiveness and efficiency.iv. Use innovative technologies and security approaches to strengthen surveillance of all activities internally and the externally of the Prison.v. Use of Video Conferencing to enhance efficiency.vi. Review of Allocation Board procedures for proper allocation of inmates in line with risk and needs analysis.vii. Embedding the intelligence frameworkviii. Effective risk management with proactive security

EFFECTIVE INMATE MANAGEMENTi. Provide systematic training for all staff mainly on generic roles and responbilities including human relations that will bring about improved service delivery.

ii. Review stores procedure acquisition with Quartermaster to ensure timely distribution of inmate’s stores issue.iii. Develop rapport with overseas counterparts on international transfer of foreign inmates.

EFFECTIVE REHABILITATION SERVICESi. Improve re-integration programs in terms of Early Release Schemes.

ii. Improve outcomes for short term sentenced inmates, unsentenced inmates and special cohorts, includ ing young offenders consistent follow up.iii. Finalise Parole Regulation.iv. Develop rapport with the Judicial for timely implementation of Community Based Correction.v. Strengthen Community action on Yellow Ribbon Program.vi. Review Inmates Release scheme introducing effective control measures.vii. Develop rapport with Ministry of Education for teachers programs specialised viii. Review offered rehabilitation programs to include skills training that are marketable and meet employ ment demand.ix. Develop rapport with Employment providers for organised symposiums. x. Effective Database and Record Management that brings about information validity and accuracy.xi. Develop Halfway House Program

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INFRASTRUCTURE DEVELOPMENTi. Implement research based infrastructure designii. Review Institution Maintenance Plan iii. Managing prison infrastructure design to meet demand - Separate and proper Facilities for elderly inmates - Separate and proper Facilities for mental inmates - Separate and proper facilities for sex offendersiv. Construction of Divisional Medical Clinics (Level 2) with provision of proper medical equipments.v. Develop effective project management and supervision plan that brings about meeting timelines.

SUSTAINABLE ENTERPRISE DEVELOPMENTi. Develop robust Marketing Plan for all SBU’sii. Relocation of SBU’s to meet business demand - Bakery - Joinery - Garmentiii. Employ effective Business Risk managementiv. Develop Value Added strategy v. Promote Organic Farming methodsvi. Sustainable Food Security through modern farming methods and product diversification.

ORGANISATIONAL EFFECTIVENESSi. Introduce specialised training to all staff.ii. Improve communication and correction network that bring about effective and timely services delivery iii. Develop Relocation Plan for the Correction Academy.iv. Develop Training Manual for the FCS to accommodate development of all ranks within the FCS.v. Develop training needs and attributes standard for subordinates, Junior and Senior Officers.vi. Develop Divisional Training Unitsvii. Develop rapport with overseas counterparts on personal and organisational development needs.viii. Encouraging and supporting a continuous service culture.

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KEY PERFORMANCES INDICATORS AND IMPLEMENTATION SCHEDULES

The programmes and targets that will be implemented over the next 3 years to support the achievement of goals are outlined below.

OUTPUT MATRIX 1

FCS INFRASTRUCTURE DEVELOPMENT The provision of highlighted infrastructure provides a supportive role towards the achievement of FCS mandate both in the short and long term. Given the significance contributions of such infrastructure devel-opment towards realisation of goals and objectives, it is essential to initiate a combined effort that involves approval agencies and major stakeholders to decide on its implementation.

TABLE 1Goals

Annual TargetsExpected Outcome Responsible

Persons2017-2018 2018-2019 2019-2020

Database Software for Inmates

$240,000.00 $120,0001

$120,000Provide timely and accurate

data information on all staff and inmates alike

DCC, ITM

Geospatial Informa-tion System$300,000.00 $150,000 $75,000

1$75,000

Location records and accuracy especially for Burial Grounds

and FarmsDCC, ITM

HF Radio System$300,000.00 $100,000 $100,000

1$100,000

Communication Backupsystem. DCC, ITM

Relocation of SBU’s$1.5m

1

Tailor$500k

Joinery$500k

Bakery$500k

Relocation of the following SBU’s;

• Bakery• Joinery• Tailor

It will provide for better marketing point for potential

customers.

DCCSTMASUP

PROJECTS

Refurbishment of the Suva Main Cell Block

$500,000.00 $250,000

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$250,000

The Old Suva Main Block is ear-marked to serve as a historical site for tourists. The structure

measures our effort of paradigm shift from the one of contain-

ment to corrections.

DCCSUPERVISOR

PROJECTS

Relocation of Fiji Correction Services

Headquarters$4.1m $100,000 $2m

1

$2m

Designing and Planning for the Correction Headquarters relocation to Suva Correction

Centre in Korovou.

DCCSUPERVISOR

PROJECTS

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GoalsAnnual Targets

Expected Outcome Responsible Persons

2017-2018 2018-2019 2019-2020Construction of

Supervisor Northern Division Office

$300,00.00

1

$300,000Provides better working

environmentDCC

SUPERVISOR PROJECTS

Officers Parade Ground - Multirole

Complex $2m

$2m 1 Naboro Correction Complex DCC

SUPERVISOR PROJECTS

Renovation Nasinu CC Rehab Classroom

$400,000.00

1

$400,000

To provide conducive envi-ronment for rehabilitation and support conversion of NCI into

a TVET for Inmates

DCCSUPERVISOR

PROJECTS

Upgrading and Con-struction of Public

CemeteriesInfrastructures

$1m

$500,0002

$250,000

3

$250,000

This includes the upgrading works, extension, drainage and

civil works on the following cemeteries;

i. Suva Extensionii. Lautokaiii. Levuka

iv. Nasinu, andv. Chinese

DCCSUPERVISOR

PROJECTS

Upgrading of Water and Sewerage System

$500k$250,000 $250,000

Scope of work primarily will cover the replacement of old galvanised water pipes with

PVC and connection of insti-tutions lines with main sewer

lines.

DCCSUPERVISOR

PROJECTS

Temporary Prison for Ops Musu Dovu Deployment 1 x 40

man dormitory$1.5m

1

$1.0m

1

$.5m

To be constructed on selected areas within the sugar cane belt

areas.• Ba

• Labasa• Lautoka and Nadi

DCCSUPERVISOR

PROJECTS

Construction ofHalfway Houses

$1m$1m

To construct a halfway house designed to rehabilitation ef-

forts. Land to be secured within the Tailevu, Labasa & Lautoka

area.

DCCDR

SUPERVISORPROJECTS

PMS Institutions Buildings

$3m$1m $1m $1m Periodic Maintenance Schedule

for Institution BuildingsDCC

PROJECTS

PMS Institutional Roads

$1.5m$500,000 $500,000 $500,000

Periodic Maintenance Schedule for Institutional Roads, Farms

and GravesDCC

PROJECTS

PMSInstitutions Staff

Quarters$1.5m

$500,000 $500,000 $500,000 Periodic Maintenance Schedule for Staff Quarters

DCCPROJECTS

$19,640,000.00 $7,570,000.00 $7,170,000.00 $4,900,000.00

TABLE 1 continued

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OUTPUT MATRIX 2

DONOR AGENCIES SUPPORT FOR DEVELOPMENT The following infrastructural requirements for the FCS are critical to be developed, in order to provide better supporting role towards achievement of overall objectives and mandates. These projects are earmarked to be completed within the next three (3) years. Its implementation required the assistance for International Donor Agencies.

TABLE 2

GoalsAnnual Targets

Expected Outcome ResponsiblePersons

2017-2018 2018-2019 2019-2020Regional Cor-

rection Training Centre

(Opposite Naboro K9 Unit, on the hill beside the ground)

$20m

$10m

1

$10m

Construction of regional corrections training centre in Fiji, provides

better of knowledge sharing and adoption of best practises with other regional and overseas counterparts

DCCSUPERVISOR

PROJECTS

Divisional Medical Centre for Inmates(Suva, Naboro and

Lautoka)$4.5m

$1.5m

1

$1.5m $1.5m

Construction of Level 2 hospital with all necessary amenities in all

divisions will provide effective, efficient and better medical service

to all inmates.

DCCSUPERVISOR

PROJECTS

Crematorium(Suva and Lautoka)

$2m $1m1

$1mEfficient and cost effective way of

disposing corpses.DCC

SUPERVISORPROJECTS

$26,500,000.00 $1,500,000.00 $12,500,000.00 $12,500,000.00

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PROPOSED BUDGET SUMMARY 2017/2018 - 2019/2020TABLE 3

CurrentBudget

Annual TargetsTOTAL

2017-2018 2018-2019 2019-2020

Proposed Budget $9.4m $7,570,000.00 $7,170,000.00 $4,900,000.00 $19,640,000.00Donors - $1,500,000.00 $12,500,000.00 $12,500,000.00 $26,500,000.00

MONITORING AND EVALUTION Periodic review of the SDP will be required to ensure that the plan is valid, continue to be realistic and more so achieve its intended purpose and set targets. Evaluation and verification of achieved targets will ease references to identification new strategies and key policies to be considered in the next yearly SDP. A regular systematic monitoring has been put in place to track the progress of project implementation against our key strategies. After assessing the progress of the strategic planning process, the FCS will review the strategic plan, make necessary changes, and adjust its course based on these evaluations. The revised plan take into consider-ation emergent strategies, and changes affecting the organization’s intended course.

While evaluation measures what has happened as the result of the strategies being executed, the Fiji Corrections Service adopts the following to measure its Key Output Indicators:

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MONITORING AND EVALUATION OF STRATEGIES AGAINST PERFORMANCE INDICATORS

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MONITORING AND EVALUATION OF STRATEGIES AGAINST PERFORMANCE INDICATORS

OUTPUT STRATEGY

(Priority Action Area) KEY PERFORMANCE

INDICATOR

• Implement research based infrastructure design • Managing prison infrastructure design to meet

demand • Review Institution Maintenance Plan • Improve Health and Rehabilitation Services • Develop effective project management and

supervision plan

• Improve re-integration programs. • Finalise Parole Regulation • Establish Community Based Correction. • Strengthen Community action on Yellow Ribbon

Program • Review Early Release Scheme • Develop rapport with external Stakeholders • Review offered rehabilitation programs • Improve database and recording system • Establish Half-way house • Consistent follow up on all ex-offenders

• Provide systematic training for all staff • Review stores procedure acquisition • Develop rapport with international jurisdictions

for international transfer of foreign inmates

• Review of Manning Requirement• Develop and Maintain Emergency Operation Plan• Use innovative technologies and security

approaches to strengthen surveillance • Use of Video Conferencing• Review of Allocation Board procedures • Embed the intelligence framework • Effective risk management with proactive

security

• •

• Zero escape • Reduction in contraband

• Develop robust Marketing Plan for all SBU’s • Relocation of SBU’s to meet business demand

Bakery, Joinery and Garment 1 • Develop Value Added strategy • Promote Organic Farming methods • Sustain and diversify Food Security

• Introduce specialised training to all staff • Develop Renovation Plan for the Correction

Academy • Develop Training Manual for the FCS • Develop staff training needs for all staff • Develop rapport with overseas jurisdiction –

training

• Reduction in complaints • Improve health and

wellbeing

• Reduction in recidivism • Reduction in imprisonment

cost • Reduction in disciplinary

proceedings

• Reduction in escape • Reduction in overcrowding • Meet International standards

• Increase employment opportunity • Enhance knowledge and skills • Increase in Revenue

• Skilled knowledgeable workforce • Improve treatment of inmates

Sustainable Enterprise Development

Infrastructure Development

Effective rehabilitation

Effective inmate management

Effective Corrections Security

Organizational effectiveness

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FIJI CORRECTIONS SERVICENATIONAL CENTRES

FIJI CORRECTIONS SERVICENATIONAL CENTRES

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Corrections HouseLot 62 Kimberly Street,

PO Box 114, Suva.Tel: +679 3303 512, Fax: +679 3302 523

corrections.org.fj, facebook.com/FijiCorrectionsService

Documents

Fiji Corrections Service 2017 - 2020 Strategic Plan · 4 F Corr S 2017 - 2020 S P FOREWORD T he road for any Organisation starts with a few tiny steps and leaps of faith. The Fiji