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Federal Acquisition Service
FEDSIM Industry Partner Briefing Slides
U.S. General Services Administration
April 6, 2016
Agenda
●Who is FEDSIM?
●FEDSIM Facts
●Organizational Tenets & Processes
●Opportunities
●Faux Pas
●Contacts
Federal Acquisition Service
U.S. General Services Administration
A Sampling of Our Customers
Federal Acquisition Service
U.S. General Services Administration
Pandemic Support CENTCOM Enterprise IT Management
Global Threat Mitigation Program JIDA (Formerly JIEDDO) Portfolio Management
Organization ChartFederal Acquisition Service
U.S. General Services Administration
Enterprise Group II
(DOD OASIS)
Wes Dewalt
Civilian Sector
Kristen Knapper
Defense IT Sector
Ken Evans
Civilian Group I
Jim Piché
Civilian Group II
Nina Raheja
Civilian Group III
Sam Clark
Air Force
Donna Young
Army
Julia Whitmore-Sevin
JIDA
Glenn Becker
Enterprise Sector(DoD Professional Svcs)
Mike Donaldson
Enterprise Group I
(GSA Internal)
James Johnson
Enterprise Acquisition: Patricia Renfro
Civilian Acquisition: Michael Marquez
Defense Acquisition: Stacey Lowenberg
DoD/Navy
Corey Nickens
FEDSIM Director - Chris Hamm
FEDSIM Deputy Director - Pete Burr
Project Profile
Federal Acquisition Service
U.S. General Services Administration
● Complex Mission-Centric Needs
● Multi-Agency / Multi-Command Scope
● Overt Support from Leadership
● Stifled Capabilities – Frustrated Dollars
● Complex Funding
● Supports Good Government
● $100M - $1B Overall Value
Protest Statistics
Federal Acquisition Service
U.S. General Services Administration
Proven Acquisition Success:
Highly Favorable Protest Record
From 2008 to 2015
Total Number of New Contract Awards (excludes
mods): 377
Total Number of Protests: 64
Outcomes:
Denied/Dismissed/Withdrawn: 62
Sustained: 2
98% Denied (Federal Average 77%)
Protests Denied
SuccessfulProtests
FEDSIM Values
●Program Management Office with an Acquisition Competency
o IPT-Based Approach to Meeting Mission
o Mission-Enabling Business Model
o Mission Focused, Performance-Based Task Orders
●Committed to Quality, Compliance & Transparency
o Fully Compliant with all Federal Regs
o 3 Critical Pre-Award Gate Reviews
o Embrace Industry Partners and a Narrow Definition of “Procurement Sensitive”
●Outcome Oriented
o Timeliness – 6.5 Month Average Procurement Acquisition Lead Time (PALT)
o Post-Award Engagement – Dedicated POC Post-Award for Administration
Federal Acquisition Service
U.S. General Services Administration
Cost Plus Award Fee
● Reduces Buy-in
● Increases Skilled Labor
● Fosters Positive Relationships
● Provides Post Award Leverage
● Uncertainty in Solutions
● Mitigates Uncertainty in Client Mission
● Enables Flexibility with a Variable Budget
● Factors in Risk
Federal Acquisition Service
U.S. General Services Administration
FEDSIM Cost Range Section L “General Information”
● Civilian Orders AWARDED Within Range = 90%
● DoD Orders AWARDED Within Range = 90%
● FEDSIM Awards PROPOSED outside the Range = 0%
● Inference: FEDSIM task order competitions that include a range
general present a quality IGCE with a realistic level of effort for
labor, consistent with FEDSIM’s Best Value philosophy.
Occasionally, an award appears be made outside of the range. This is due to
fee negotiation after receipt of proposals.
Federal Acquisition Service
U.S. General Services Administration
Oral Presentations & VideoFederal Acquisition Service
U.S. General Services Administration
FEDSIM Pre-Award ProcessFederal Acquisition Service
U.S. General Services Administration
Refine Client Requirements
Issue Solicitation
Conduct Negotiations
Conduct Debriefings
Conduct Evaluation Board Training
Legal & CRP ReviewAward Contract
Evaluate Proposals
Legal & CRP Review
Provide Initial Funding
Review & Approve Solicitation
Develop Acquisition Plan and IGCE
Develop Acquisition Schedule
Complete IA & Obtain Initial Funding
Develop Solicitation Package
Questions & Answers
Receive Proposals
Evaluate Written & Oral Proposals
FEDSIM Acquisition ProcessClient Involvement
Provide Technical/Programmatic Answers
Legal & CRP Review
Resolve any Protests
Due Diligence/Industry Day
Best Value Procurements
● Typical FEDSIM Evaluation FactorsTechnical Approach
Key Personnel & Project Staffing Approach
Management Approach
Corporate Experience
● FEDSIM Template LanguageTechnical Factors are Listed in Descending Order of
Importance. All Technical Factors, When Combined,
are Significantly More Important than Cost/Price.
Federal Acquisition Service
U.S. General Services Administration
FEDSIM Post-Award ProcessFederal Acquisition Service
U.S. General Services Administration
Provide Technical Direction
Conduct Award Fee Boards
Provide Project Oversight
Review Invoices & Pay Industry Partner
Obtain Audit AssistanceAs NeededCloseout Contract
Provide Funds/Guidance As Needed
Legal & CRP ReviewAs Needed
Attend Kickoff Meeting
Provide Award Fee Input
Review Deliverables
Monitor Performance
Conduct Project Kickoff Meeting
Submit Reports to Client
Resolve Issues/Conflicts
Perform Funds & Financial Management
Award Modifications
FEDSIM Project Management ProcessClient Involvement
ParticipateAs Needed
FEDSIM Rules of Engagement
● FEDSIM Pursuits – Before an IA is signed 1:1 Collaborative Engagement with Industry Partner
it’s an opportunity, not a requirement
Full Sharing of Status and Progress
Industry Presence in a client meeting is welcome
it will not change 1 thing we say
● FEDSIM Pursuits – After an IA is signed Fair & Open Sharing with All Industry Partners
it now IS a requirement, thus Procurement Integrity
Act restrictions are applicable
Transparent Procurement Process
Federal Acquisition Service
U.S. General Services Administration
FEDSIM DOD OpportuntiesFederal Acquisition Service
U.S. General Services Administration
Client AgencyValue
(M)
Likely
Vehicle
Notional Task Order
Scope
Target
AwardSector
FEDSIM
POC
Air Force 15 TBDAF Automated Education
Management System
Summer /
Fall 2016DOD IT Donna Young
CECOM 700OASIS
Pool 1
Global C4ISR Maintenance
Support
Summer
2016ENT Wes Dewalt
CENTCOM 450 Alliant Enterprise/AOR IT SupportEnd of FY
2016DOD IT Corey Nickens
CYBERCOM IDIQ
Task OrdersTBD
FEDSIM
IDIQ
Task Orders to support the
CYBERCOM MissionTBD DOD IT Donna Young
DC3 450 AlliantDefense Cyber Crime Center
Recompete
Fall
2016DOD IT Corey Nickens
DOD 500OASIS
Pool 1
Counter Threat Messaging
COCOM Support
Summer
2016ENT Wes Dewalt
JIDA 1,700OASIS
Pool 4
Focused Support/ Decisive
Effort: Counter IED
Engineering, Training, and
Support
Summer
2016ENT Glenn Becker
JIDA 500 AlliantEnterprise IT: JIDA HQ
IT Services
Summer
2016ENT Glenn Becker
JIDA 396 AlliantDeployed IT: JIDA In-Theatre
IT Services
Summer
2016ENT Glenn Becker
FEDSIM Civilian OpportuntiesFederal Acquisition Service
U.S. General Services Administration
Client Agency Value (M)Likely
Vehicle
Notional Task Order
Scope
Target
Award
FEDSIM
POC
CCMR 300 OASIS DoS/DOD Training Support Winter FY17 Sam Clark
FTRIB 100 Alliant ERP Support Fall FY17 Sam Clark
DHS 500 Alliant TIP - DHS IT Support
Late
FY17/early
FY18
Jim Piche
DHS 1,000 AlliantENSS - DHS Classified
Network Support
Summer
FY17Jim Piche
FAUX PASFederal Acquisition Service
U.S. General Services Administration
How do we
price this to
win?
FEDSIM is just the
contracting shop…
Points of Contact
Mike Donaldson
Enterprise Sector
(202) 208 – 0513 (office)
(571) 388 – 7998 (mobile)
Federal Acquisition Service
U.S. General Services Administration
Kristen Knapper
GSA FEDSIM
Civilian Sector
(703) 589 – 2928
FEDSIM
Ken Evans
DOD IT Sector
(703) 605 – 3595 (office)
(703) 589 – 2675 (mobile)
