Microsoft Excel 2007Working with Excel

Getting Started with Excel The Office 2007 Environment Pointer Shapes Worksheet Terms Formatting Cells Formatting Numbers Editing Cell Contents Calculating with Functions Importing an External Data File

Getting Started with ExcelMicrosoft Excel combines the column-row layout of traditional paper spreadsheets with powerful tools for data calculation, analysis, and formatting. When used optimally, Excel saves a great deal of time performing a multitude of tasks. This document introduces some of the essential concepts that will help you design effective workbooks in Excel.

Creating a Workbook Entering Text Entering Numbers Entering Numbers Formatted as Text Entering Dates and Times Saving Your Work

Creating a WorkbookAn Excel file is called a workbook. By default, workbooks open with three blank worksheets, although you can add or delete worksheets at any time. The advantage of having multiple worksheets, or layers, is that a variety of data can be compiled, analyzed, and integrated in a single file. Worksheets can contain data, charts, or both. 

1. In the top left corner of the Excel window, click FILEThe File menu appears

2. From the File menu, select New…The New Workbook dialog box appears.

3. Under New Blank, double click BLANK WORKBOOK A new workbook appears.

Entering Text 

Excel allows you to enter text into cells.

1. Select the cell where you want to enter text 2. Type text into the cell3. To accept the text, press [Enter] or an [Arrow]

To force text to wrap at a specific point in a cell, press [Alt] + [Enter]

 Entering Numbers Numeric cells can be used for calculations and functions. A numeric cell may contain numbers, a decimal point (.), plus (+) or minus (-) signs, and currency ($).

1. Select the cell where you want to enter numbers 2. Type the numeric information that should be in the cell

To accept the information, press [Enter] or an [Arrow] NOTES: Excel automatically right-aligns numerical values and left-aligns text.Do not include spaces or alphabetical characters in a calculation cell.

 Entering Numbers Formatted as Text When cells are formatted for text, all cell contents—letters, numerals, or alpha-numeric combinations—are treated as text. Information is displayed exactly as it is entered. There are two ways to enter numbers as text.

Entering Numbers Formatted as Text: Apostrophe Character

1. Select the cell you want to enter information into2. Press ['], then type numeric information 3. To accept the information, press [Enter] or an [Arrow]

Entering Numbers Formatted as Text: Dialog Box

NOTE: This method is especially useful when formatting multiple cells to display text.

1. From the Ribbon, select the Home command tab2. In the Number group, click FORMAT CELLS

The Format Cells dialog box appears. 3. Select the Number tab 4. From the Category scroll list, select Text 5. Click OK 6. Type the desired numbers and/or text in the cell7. To accept the text, press [Enter] or an [Arrow]

To force text to wrap at a specific point in a cell, press [Alt] + [Enter]

Entering Dates and Times

Entering a Date and Time Manually

1. Select the cell where you want to enter the date or time2. To enter a date, type the date in one of the following formats: 12/11/2010, 12-11-2010, or

December 11, 20103. To enter a time

a. Type the timeb. Press [Space]c. To indicate AM or PM, press [Shift] + [A] or [P], respectively

4. To accept the information, press [Enter]

Saving Your Work

Saving for the First Time

The following steps should be used when you are saving a worksheet for the first time, when you want to save it to a new location (e.g., as a backup), or when you want to save a copy with a different name.

1. In the top left corner of the Excel window, click FILEThe File menu appears

2. From the File menu, select Save As...ORPress [Ctrl] + [S] The Save As dialog box appears.

3. From the Save in pull-down list, select the appropriate save location 4. In the File name text box, type a filename5. OPTIONAL: To save your workbook in a format other than the default (.xlsx), from the

Save as type pull-down list, select the desired formatNOTE: This is an important consideration if you want your document to be able to open in Excel 97-2003.

6. Click SAVEThe file is saved.

Saving Subsequent Times

1. In the top left corner of the Excel window, click FILEThe File menu appears

2. From the File menu, select SaveOR

Press [Ctrl] + [S]ORFrom the Quick Access toolbar, click SAVEThe file is saved.

The Office 2007 EnvironmentThe updates in the Office 2007 environment make finding commands and tools easier for you. The new interface aims to make all of the Office programs more user-friendly and efficient. The following features will be explained in this document:

The Ribbon Command Tabs Smart Tags The Help Task Pane Using ScreenTips

The Ribbon Gone in Office 2007 are the familiar pull-down menus and toolbars seen in previous versions of Office. These have largely been replaced by the Ribbon, a more intuitive and visual tab-based interface. Programs open in the Home command tab, which displays most of the tools you will need to create a basic document. Specialized features can then be quickly accessed from the other command tabs.

Tools for each command tab are divided into groups (e.g., the Clipboard, Font, and Paragraph groups in Word's Home tab). Some command tabs are context-sensitive, displaying only when a particular feature is being used. For example, when a table has been inserted into a Word document, the Design and Layout tabs appear in the Ribbon.

The Office Button

The Office 2007 OFFICE BUTTON is located in the upper-left of the program window and is identified by the Office logo.

The OFFICE BUTTON allows you to open, save, and print documents, and perform other document output functions (e.g., fax and email). The OFFICE BUTTON is also where you go to change Word's options and preferences, by clicking the new Options button (e.g., Word Options, Excel Options, PowerPoint Options). From the Options button you can customize an Office program's display and settings.

Accessing Dialog Boxes and Task Panes

When using a tool from the Ribbon, you will often want to see additional options and settings. Office provides dialog boxes and task panes for each group within a command tab. Dialog boxes and task panes are accessed by clicking the button in the lower-right corner of each group. For example, in Word, to bring up the Font dialog box, click FONT in the lower-right corner of the Font group.

The resulting dialog box provides advanced features and settings for a given group:

Command Tabs Upon starting an Office 2007 program, the command tabs (such as Insert, and Page Layout) are found along the top of the Ribbon. The command tabs are customized for each program and

allow you to find the functions and controls that you will use. For certain functions, such as editing a table, the relevant command tab does not appear unless you are working with a table.

When you select the appropriate command tab at the top of the Ribbon, formatting options appear in groups relevant to that command tab. For example, on the Home tab, you will find such groups as Font, Paragraph, and Style.

Smart TagsLike the commands on the Ribbon, Smart Tags put commonly used functions within easy reach. A Smart Tag is an icon containing a menu that temporarily appears within your document after you perform a certain action. The purpose of Smart Tags is to inform you of the options available in different situations when using Office 2007. For example, after you paste text, a Smart Tag appears with formatting options for that text; however, the tag will disappear when you begin typing more text. Smart Tags also appear when using the AutoCorrect feature and when errors occur in Excel formulas.

EXAMPLE:

1. After pasting, to reveal your options, click the PASTE OPTIONS smart tag

Smart Tags and AutoCorrect

When Word AutoCorrects your text, a Smart Tag allows you to change or turn off the AutoCorrect feature. For more information on AutoCorrect, see AutoCorrect: Corrections & Replacements.

The Help Task Pane The Office 2007 Help system includes Back and Forward buttons to navigate through help menus and a text-based Microsoft Office Help dialog box. The Help system includes a table of contents, various search options, and updates on changes made from previous Office environments. For information on using Office 2007 Help, refer to Using Microsoft Office Help.

To view Microsoft Office Help:

1. In the upper right corner of the Ribbon, click HELP

Using ScreenTips ScreenTips show information about the buttons available on the Ribbon and can be helpful if you are unsure about the function of a specific command or button. ScreenTips give you a brief

description of the function of any button on the Ribbon by hovering your mouse over the button. You can also configure Office 2007 to show you keyboard shortcuts within ScreenTips.

Activating ScreenTips

NOTE: The following instructions for activating tooltips apply to Word, PowerPoint, and Excel. For Publisher and Outlook, refer to Viewing Screen Tips.

1. Click the OFFICE BUTTON , » click OPTIONS EXAMPLE: In Word, click WORD OPTIONS The Word Options dialog box appears. NOTE: Depending on which program you are working in, the Options button will appear as PowerPoint Options, Excel Options, or Word Options.

2. From the Categories pane, select Popular3. In the task pane, under Top options for working with Word, from the ScreenTip style pull-

down list, select Show feature descriptions in ScreenTips 4. Click OK

The tooltips function for buttons on the command tab is now activated.

Viewing ScreenTips

1. Hold the mouse over any button A ScreenTip appears for the selected button.

2. Pointer Shapes3. As with other Microsoft programs, the pointer often changes its shape as you work in

Excel. Each pointer shape indicates a different mode of operation. This document provides a table describing the various pointer shapes you may see while working in Excel 2007.

Shape Context Action

The default pointer shape; appears in most Excel workspace contexts

Moves cell pointer or selects a range of cells

Appears when the pointer is on the border of a window

Adjusts window size

Appears when the pointer is between a row or column divider

Adjusts height and width of rows and columns

Appears when you are editing cell contents Provides a text insertion point

Appears when the pointer is on a column or row heading

Selects columns or rows

Windows: Appears when the pointer is placed over a cell border, graphic, or other object

Moves cells, graphics, or objects

Worksheet TermsLike all other areas of computer technology, Microsoft Excel worksheets have their own "language." This list of common terms is provided to serve as a reference for you as you work in Excel.

CellThe intersection of a column and row. Information is stored in cells.

Cell PointerThe cell pointer is similar to Word's insertion point. It selects or marks the current cell (where the next activity is going to take place). The Excel pointer changes shape depending on location and corresponding function.

Cell ReferencesThe address, consisting of the column and row IDs, of a specific cell. The current cell location is displayed in the upper left corner of the worksheet.

ColumnA vertical group of cells within a worksheet.

FormulaA set of instructions which perform a calculation based on numbers entered in the cell or numbers entered in other cells (referred to by cell references). All formulas begin with the equal sign (=).

FunctionA pre-programmed formula. The function performs the calculation based on the cells referenced in the function. All functions begin with the equal sign (=).

RangeA group of cells. Ranges are often referenced for formulas, printing, and designating information to be copied or cut. Ranges can be selected by clicking and dragging over the cells.

RowA horizontal group of cells within a worksheet.

ValueA number that can be used in an Excel calculation.

WorkbookA collection of worksheets contained within a single file.

WorksheetA single layer or single sheet within the workbook. A worksheet can contain data, charts, or both. Instead of compiling all of your information into one worksheet, you can create several worksheets within the one workbook file. With this organization, similar information is grouped together to make it easier to locate and use. The worksheets for your workbook will vary based on its content and purpose.EXAMPLE: If you want one file containing the gradebooks for all sections you teach, each section can be on a separate sheet. NOTE: The terms worksheet and spreadsheet are often used interchangeably.

Formatting Cells In Excel, every cell can be formatted differently. There are many options available to customize your Excel workbook, which can make the worksheet easier to read. Excel also provides many number formats, allowing you to standardize how numbers will appear in your document.

Applying Cell Styles Formatting Borders Merging Cells Wrapping Text Copying Cell Formatting Clearing Cell Formatting

Applying Cell Styles

Cell Styles are a combination of fill and font color designed to highlight or emphasize cell contents. They are easily applied to your workbook.

1. Select the cell(s) whose style you want to change

2. From the Home command tab, in the Styles group, click CELL STYLESA pull-down list appears.NOTE: When you hover your mouse over different styles, a preview of the style will appear in the selected cells.

3. From the Good, Bad and Neutral; Data and Model; or Titles and Headings group, select the desired cell styleThe style is applied to the selected cells.

Formatting Borders To make certain cells stand out in the worksheet, you may want to format a cell's borders.

Changing Borders

1. Select the cell(s) whose borders you want to format

2. From the Home command tab, in the Font group, click the next to BORDER » select the desired borderThe border is applied.

Changing Border Color

1. From the Home command tab, in the Font group, click the next to BORDER » select Line Color » select the desired colorThe cursor changes to the shape of a pencil.

2. To format individual borders, click the borders you want changedTo format multiple cells, click and drag across the desired cells

3. To quit formatting border colors, press [Esc]

Changing Border Style

1. From the Home command tab, in the Font group, click the next to BORDER » select Line Style » select the desired line style

2. To format individual borders, click the borders you want changedTo format multiple cells, click and drag across the desired cells

3. To quit formatting border styles, press [Esc]

Deleting Borders

1. From the Home command tab, in the Font group, click the next to BORDER » select Erase BorderThe cursor changes to the shape of an eraser.

2. To delete individual borders, click the borders you want changedTo delete multiple cell borders, click and drag across the desired cells

3. To quit deleting borders, press [Esc]

Merging Cells A cell merge converts selected cells into a single cell. This can be useful for creating titles.

Creating a Cell Merge

WARNING: After a cell merge, if two or more selected cells have data in them, Excel will display the information from the cell closest to the upper left corner, deleting all other data.

1. Select the cells you want to merge2. From the Home command tab, in the Alignment group, click MERGE & CENTER

The cells are merged and the text aligns to the center

Customizing a Cell Merge

1. Select the cells you want to merge2. Click the next to MERGE & CENTER

A pull-down list appears.3. To merge cells and align text to the center, click MERGE & CENTER

To merge cells only as rows (i.e., columns do not merge), click MERGE ACROSSTo merge cells without setting an alignment, click MERGE CELLS

Removing a Cell Merge

1. Select the cell you want to unmerge2. Click the next to MERGE & CENTER » select Unmerge Cells

The cell merge is removed.

Wrapping TextIf you have text that appears in a single cell and you want to increase the height of the cell without expanding the row or column, you can use the Wrap text option.

1. Select the appropriate cells

2. From the Home command tab, in the Alignment group, click WRAP TEXTThe text wrap is applied.NOTE: To remove the text wrap, click WRAP TEXT again.

Copying Cell FormattingIf you want to copy only a cell's formatting you can use the Painter option. This will format the destination cell the same as the source cell without changing its content.

Clearing Cell Formatting You can remove all cell formatting while preserving text formatting in selected cells (e.g., fill color, alignment, and borders will be cleared, but text color, font size, and font face will not be cleared).

1. Select the cell(s) containing the formatting to be cleared2. From the Home command tab, in the Editing group, click CLEAR » select Clear

FormatsThe cell formatting is removed.

Formatting Numbers Excel provides preset number formats to help you standardize how numbers will appear in your worksheet. You may also customize number formats to fit your needs.

EXAMPLES:When formatted as Currency, the number 9.27 will appear as $9.27.When formatted as Fraction, the number 9.27 will appear as 9 1/4.

Formatting Numbers: Toolbar Option Formatting Numbers: Ribbon Option Formatting Numbers: Dialog Box Option Clearing Number Formatting

Formatting Numbers: Toolbar Option When you want to format numbers quickly, Excel allows you to do so from the Ribbon.

1. Select the cell(s) you want to format2. From the Home command tab, in the Number group, click the desired toolbar option

Name Image Description

Number Format Displays the formatting style of the selected cellNOTE: For more information, refer to Formatting Numbers: Ribbon Option.

Accounting Number Format

Changes the formatting to AccountingNOTE: You can insert foreign currency symbols by clicking the .

Percentage Style Changes the formatting to Percentage

Comma Style Changes the formatting to include commas and two decimal places

Increase Decimal Adds one decimal place to the selected cell

Decrease Decimal Removes one decimal place from the selected cell

Format Cells: Number

Accesses the Format Cells dialog boxFor more information, refer to Formatting Numbers: Dialog Box Option.

Formatting Numbers: Ribbon Option The Ribbon offers a simple way to apply number formatting.

1. Select the cell(s) you want to format2. From the Home command tab, in the Number group, click NUMBER FORMAT »

select the desired number formatThe cell is formatted.HINTS:The default category is General.The number in the selected cell is previewed under the format label in the pull-down list.

Formatting Numbers: Dialog Box Option The Format Cells dialog box can help you customize your number formatting.

1. Select the cell(s) you want to format2. In the Home command tab, in the Number group, click FORMAT CELLS: NUMBER

The Format Cells dialog box appears with the Number tab displayed.3. From the Category list, select the desired number format

HINT:You can preview the formatting in the Sample section.EXAMPLE: Select Currency.

4. If the format offers additional options, select the preferred optionsEXAMPLE: Format the number of decimal places, the desired symbol, and negative numbers.

5. Click OKThe selected cells are formatted.

Clearing Number Formatting The General number format is the default selection. Changing the formatting to General will remove all other number formatting for the selected cells.

1. Select the cell(s) you want to format2. From the Home command tab, in the Number group, click NUMBER FORMAT »

select GeneralThe formatting is cleared.

Editing Cell ContentsAfter creating part of an Excel worksheet, you may discover that the information needs to be changed, moved, or repeated. Excel allows you to edit cell contents in a variety of ways that can make creating your document easier. Functions and formulas can be copied or moved, lists can be automatically continued, and formulas can be applied to different data. This document will cover various editing techniques you can use in Excel 2007.

Moving Information Using the Fill Command

Moving InformationOften, your first approach at organization will not be the same as your final ideas. For this reason, you may want to reorganize information. You may also want to duplicate an established formula for use in another cell. The Drag and Drop, Cut and Paste, and Copy and Paste options will help you do this without having to recreate the entire worksheet.

Drag and Drop vs. Cut and Paste

Drag and Drop allows you to move the information from a single cell or a range of cells. Drag and Drop is great for moving short distances but challenging for moving to cells not displayed on the current screen. Cut and Paste is the better method when moving information over long distances.

Moving Information: Drag and Drop

Formulas using relative cell references are automatically updated when the cells they are referring to are moved using the Drag and Drop method.

NOTE: Be sure to check the cell references; one accidental absolute reference can alter the end result of the calculation.

1. Select the cell(s) to be moved HINTS:To select an individual cell, click that cell.To select multiple contiguous cells, click and drag across the desired cells.

2. Point to the heavy border surrounding the cell(s)

The cursor changes to a four-headed arrow . 3. Click and hold the mouse button 4. Drag the cell(s) to the new location

NOTE: An outline of the cell(s) you are moving will appear over the new location. As you move the cell(s), a box appears next to the pointer, indicating the cell location.

5. When you reach the desired location, to drop the cell(s), release the mouse buttonThe cell(s) are inserted into the selected location. WARNING: If information already exists at the new location, a dialog box will appear to confirm that you want to replace the information.

To Undo Drag and Drop:

1. Windows: On the Quick Access toolbar, click UNDOORPress [Ctrl] + [Z]

Moving Information: Cut and Paste

Formulas using relative cell references are automatically updated when the cells they are referring to are moved using the Cut and Paste method. Be sure to check the cell references after pasting; if even one accidental absolute reference is contained in your formulas, the results of your calculation could be altered.

1. Select the cell(s) to be moved HINTS:To select an individual cell, click that cell.To select multiple contiguous cells, click and drag across the desired cells.

2. Press [Ctrl] + [X]ORWindows: On the Home command tab in the Clipboard group, click CUTA moving border appears around your selection.

3. Select the cell(s) where you want the cell(s) to be pasted4. Windows: Press [Ctrl] + [V]

ORWindows: On the Home command tab in the Clipboard group, click PASTE

Macintosh: From the Standard toolbar, click PASTEThe information is pasted.

Using the Fill CommandThe Fill command allows you to repeat or continue information in contiguous cells without copying the information manually. With this option, if the first cell contains a formula, the formula will be repeated in the additional cells, and if the first cell contains text, the text will be repeated in the additional cells. If Excel recognizes a pattern of information, the additional cells will contain the next item in the pattern (e.g., if the selected cells are numbered from one to five, the next cell would contain six).

Calculating with FunctionsBasic worksheets in Excel often require you to use formulas and functions, which are calculations based on designated values, cell references, and commands. Functions are pre-

written commands provided by Excel, while formulas are written entirely by the user. While both methods are useful, functions often save time and energy when working with complex but common tasks (such as finding the sum or average of a group of numbers) by allowing you to customize a pre-created calculation instead of typing it yourself.

Parts of a Function Inserting Functions Inserting Functions with the Point and Click Method

Parts of a Function Functions have two basic parts which you should be aware of:

An equation, which is provided by Excel when you select the desired function Values or cell references to be used in the equation, which you will provide

Functions that are inserted using the Insert Function dialog or the Point and Click method provide empty equations, you must provide the values which will be used in the calculation. Depending on the calculation, you may choose to use several types of operands.

NOTE: While typing cell references, keep in mind that the calculations will be done using the values present in the particular cells entered, not with the cell references themselves.

Operand Example Value

Cell Reference

A1 Calculates the function using the value(s) present in a specified cell. References can be relative or absolute.

Cell Range A1:A3 Calculates the function using the values present in all cells specified. References can be relative or absolute.

Value 5 Calculates the function using a specific value provided by you.

 

Inserting FunctionsThere are multiple ways to create a function. You can insert functions manually (by typing them), or you can use the Insert Function dialog box. The dialog box option eliminates the possibility of a typing error, so it is the recommended method.

Inserting Functions: Dialog Box Option

The dialog box option makes it easy to determine what functions are available, which function you should be using, and what you need to include in the function. It displays a listing of all functions or categories of functions available with Excel. As you select a function, a sample of the function appears at the bottom of the dialog box. As you make your selection, the dialog box will request certain types of information; you will simply need to select the cells where that information is located

1. Select the cell where the function should be added 2. From the Ribbon, select the Formulas command tab 3. In the Function Library group, click INSERT FUNCTION

The Insert Function dialog box appears.

4. From the Or select a category pull-down list, select the appropriate function category ORSelect All

5. From the Select a function scroll box, select the desired functionHINT: A description of the selected function appears beneath the Select a function scroll box.

6. Click OK The Function Arguments dialog box appears. NOTES: The appearance and options available in the Function Arguments dialog box will differ depending on which function has been chosen.

A function's arguments are the value(s) that the function is being performed upon.

7. In the text boxes, type the data to be used in the functionORTo select cell ranges

a. Click COLLAPSE DIALOGb. Click and drag the mouse to select the desired cellsc. Click RESTORE DIALOG

8. Click OK The results of the function appear in the selected cell.

Inserting Functions: Ribbon Option

Excel provides a multitude of functions for your use. While this ensures that functions exist for most of your needs, it can also make it very difficult to find a particular function. To make functions easier to find, they are divided into categories (e.g., math and trig functions, date and time functions, logic functions, etc.). If you are looking for a function that belongs in a particular category, you can access the Function Arguments dialog box from that category.

1. Select the cell where the function should be added2. From the Ribbon, select the Formulas command tab3. In the Function Library group, click the correct category » select the desired function

The Function Arguments dialog box appears. NOTES: The appearance and options available in the Function Arguments dialog box will differ depending on which function has been chosen.

A function's arguments are the value(s) that the function is being performed upon.

4. In the text boxes, type the data to be used in the functionOR To select cell ranges

a. Click COLLAPSE DIALOGb. Click and drag the mouse to select the desired cellsc. Click RESTORE DIALOG

5. Click OK The results of the function appear in the selected cell.

About the Function Arguments Dialog Box

The Function Arguments dialog box helps you to create functions. As you type information about the function, the Function Arguments dialog box displays the name of the function, the function arguments (i.e., the values that the function is being performed upon), a description of the function and its logic, and the result of the function. Once you have entered a function, you can further edit it using the Function Arguments dialog box.

To access the Function Arguments dialog box:

1. Select a cell containing a function2. On the Formula bar, click FUNCTION WIZARD

The Function Arguments dialog box appears.

Inserting Functions with the Point and Click MethodFunctions based on cell references can be created by clicking the cells rather than typing the cell entries. This "point and click" method can help reduce the chance of error in the functions and may be easier for some users.

The key to the point and click method is to click the cells to be included and type the operators where appropriate.

NOTE: All functions that can be accessed from the Insert Function dialog box can be typed with a text-based command. If you choose to type your function into a cell, however, be sure that you know precisely how to enter information for the function, especially if you are working with a complex function.

The following examples provide step-by-step instructions for a simple addition of two cells and for adding a range of cells.

Adding Cells Together

1. Select the cell where the results should be displayed 2. To start the function, press [=] 3. Click the first cell to be added4. Press [+] 5. Click the next cell to be added6. Repeat steps 4–5 as necessary7. Press [Enter]

Press [return]The sum appears in the selected cell.

Adding a Range of Cells with the SUM Function

1. Select the cell where the results should be displayed 2. To start the function, press [=] 3. Type SUM( 4. Click and drag the mouse over the range of cells to be added

ORa. Click the first cell in the range to be added b. Press [:] c. Click the last cell in the range to be added

5. Type ) 6. Press [Enter]

The sum appears in the selected cell.

Importing an External Data File Importing data into an Excel worksheet is helpful if you want to use Excel to view, process and/or analyze data stored in another file. For example, many people store data as tab-delimited text files or comma-separated values (csv) files because they can be opened from practically any computer.

1. From the Data command tab, in the Get External Data group, click FROM TEXTThe Import Text File/Choose a File dialog box appears.

2. Windows: From the Files of type pull-down menu, select All FilesMacintosh: From the Enable pull-down menu, select All Files

3. Navigate to and select the file to import4. Windows: Click IMPORT

Macintosh: Click GET DATAThe Text Import Wizard appears.

5. Select Delimited or Fixed WidthNOTES:The Text Import Wizard automatically selects the display type that it thinks best fits your data.A delimiter is a character that separates pieces of data and was specified when the data was created.

6. Click NEXT 7. If your data is delimited, change and/or confirm the delimiters and click NEXT

NOTE: The Text Import Wizard automatically selects the delimiter that it thinks is being used (usually Tab). However, you can specify a different delimiter such as, Semicolon, Comma, or Space.

8. Click FINISHThe Import Data dialog box appears.

9. To place the data in a new worksheet, select New worksheetTo place the data in the existing worksheet

a. Select Existing worksheetb. Click COLLAPSE DIALOGc. Select the cell where the imported data will begind. Click RESTORE DIALOG

10. Click OKThe data appears in the designated location.