BackgroundBU’s Fair Access Agreement includes a project fund to support Fair Access (FA) and Widening Participation (WP) projects. Faculties and Professional Services are invited to bid for funding for targeted projects which focus on one or more of the below listed BU’s Fair Access priorities. Projects are expected to commence in January 2017.To apply for funding, please complete the Project Proposal Grant Application form which follows this guidance. PrioritiesProjects must address one or more of the below priorities to bid for funds.

1. Intersectional issues relating to race, alongside other WP Indicator Groups* and Protected Characteristics** in respect to access, student success and attainment.

2. Innovative initiatives which contribute to the engagement of disadvantaged students outside of BU’s traditional target outreach geographic areas.

3. Initiatives leading to successful employment or progression to post graduate study of undergraduate WP students. This can include working directly with employers.

4. Initiatives improving the access, success or progression of white working class boys.

Projects that do not directly address a listed priority will be unsuccessful.

All bids are encouraged to show understanding of the complexity of factors surrounding widening participation and to address the diversity of widening participation students, many of which will have multiple indicators of WP status.

*BU’s WP Indicator Groups

BU’s Standard WP Indicator Groups The below indicators may be appropriate in focussed circumstances, if they link with the priorities

Mature students – aged over 21 at entry Additional learning needs, including mental

health issues Students from low participation

neighbourhoods (LPN) Part time students NS-SEC 4-7 and NS-SEC 8 (unemployed) Acorn categories 4 and 5 (in some

circumstances Acorn category 3 can be addressed)

Low household income (<£16k, <£25k) Students with a period in care, including

students in sheltered housing and estranged students

Young carers Black and minority ethnic (BME) groups White working class boys First generation in family to attend university

Boys participation in higher education (understanding the gender gap)

Mature carers Children from military service families Young students from other disrupted or

disadvantaged family backgrounds Girls into STEM subjects Students on Access to HE programmes

Notes for project bidders: Only UK and EU students fall within a reportable widening participation population. From 2016/17 BU will include NHS students within widening participation projects.

**Protected Characteristics Age Disability Gender reassignment Marriage and civil partnership Pregnancy and maternity Race Religion and belief Sex Sexual orientationFor more information see: https://www.equalityhumanrights.com/en/equality-act/protected-characteristics

Bournemouth University is a member of the Equality Unit, Athena SWAN and Race charters. Projects should describe how they are supporting these agendas through their specific project activities. Further information about the charters can be obtained by contacting the Equality and Diversity Adviser. E-mail: diversity@bournemouth.ac.uk

Monitoring

You are required to monitor your project, plan and track the financial spend, provide monthly progress updates, participate in impact assessment and evaluation activities, and provide a report on the project once it is completed or a yearly review report if the project crosses financial years. Once approved you will be expected to set out your project’s targets/outputs, key milestones and planned expenditure against a timeline, and to complete budget profiling (support to produce these documents is available if needed).

Project finances

Please use categories from the table below to fill out project finances section of the application form.

Categories to be used in Section 6 of the application form. • Consumables • Equipment purchases • Capital costs • Product costs • Activities • Resources • Printed materials (posters/flyers/booklets) • Photography/photo printing

• Conference fees • Meetings • Accommodation and subsistence • Travel state travel type: train; plane; car hire; mileage; other public transport state who it is for: staff, PTHP, student, student ambassador, external participant

• Events/Campus Visits • Instructors • Workshops • Venue Hire • Catering • Visits to external sites

• Focus Groups / Interviews • Transcription • Academic papers / journal publishing costs • Student Participation • Incentives / Rewards / Bursaries • Awards • Other Research costs

• Communications and Marketing (Materials, Advertising, Branding, Newsletter, Resources, Launch Events) • Dissemination (internal or external) • Filming / editing / web streaming • IT resourcing, e.g. development of apps or web interface

• Consultancy • Training / Conferences (specify who for) • Student Ambassador Costs

Staffing costs (section STAFFING section below)

• Any other costs (please specify)

STAFFING

If a project is recruiting staff they must adhere to the Guidance on Recruiting Staff/ Students to Internally Funded Projects. Projects should describe how they have or will follow this guidance in Section 2. Failing to follow or acknowledge the guidance will result in a project not being approved or ceased.

Claiming staffing costs. Projects can either claim a percentage of a staff members FTE against the project (where the staff member is

not backfilled)OR

where a staff member is backfilled ONLY claim the backfill costs.On costs should always be included within the staffing costs cited (except for agency staff).

All staffing costs must be verified by Payroll, HR, RKEO, or Finance and Performance. Evidence of verification will be required before the project can be approved.

All staffing costs must detail grade, spine point duration, the percentage of FTE time the staff member works on the project, the spread/intensity of the staff time across the project life, e.g. spread equally, and on-costs. Also state the staff member’s role in the project stated, for example. project management; workshop delivery; researcher; administrative support.

Staffing costs can cover: Recruitment costs Staff time/salaries (%FTE) or backfill Paid student time, e.g. Student Ambassador/Student Researcher staffing.Students are paid at set grades/rates and the standard job descriptions for students are available from HR for Student Research Assistant (grade 4) this covers both undergraduate and postgraduate students; and Student Ambassador (paid in 2016/17 at flat rate of £8.16 per hour plus on costs).

Next steps

All proposals will go to representatives of the Fair Access Agreement Management Group (FAAMG) for review. The project proposer or representative may be invited to a meeting to present their project proposal and answer any questions from the FAAMG. A representative of FAAMG may contact you prior to this for further information or clarification on the proposal. If the FAAMG decides the bid is not appropriate, then further discussion may be held with the project proposer on the steps required to enhance the project for agreement or reject the project.

FAAMG will make approval judgements on projects costing up to £25,000. Projects costing over £25,000 will be considered by FAAMG and if supported, will then be submitted for ULT consideration and final approval. This means a longer approval period before projects above £25,000 can commence.

ProjectCode:

ActivityCode:

FA Project Proposal Grant Application

BU’s Fair Access Agreement includes an innovation project fund through which Faculties and Professional Service(s) may bid for funds to support priority theme fair access and widening participation projects that align with BU’s OFFA targets. To apply for funding, please read the application guidance, complete all sections of this project proposal and return to Lukasz Naglik, Fair Access Outreach Liaison Officer, via email at lnaglik@bournemouth.ac.uk by Friday 18 November 2016.

Here is a symbol you can paste to tick relevant boxes throughout this document:

Section 1: Overview InformationProject TitleClick here to enter text.Amount of Funding:Click here to enter text.

Project Start Date (month/year):Click here to enter text.

Date of Application:Click here to enter a date

Project End Date (month/year):Click here to enter a date

BU Faculty/Professional ServiceClick here to enter text.

Contact Name(s) of person leading this application Click here to enter text.

Section 2: Project DetailsBidding Themes (please tick which your project will address)

Race Outreach Employment/Progression White Working Class Boys (WWCB)

Other BU WP indicators the project will also engage (state which) as listed in the bidding guidance: Click here to enter text.

Project DescriptionSet out the context/rationale (incl prior research)Click here to enter text.

Describe the project activities or research aimsClick here to enter text.

Describe and quantify participants/recipients/beneficiaries/target audience (include detail of numbers and how they will be recruited). If you are targeting schools remember to include information on year group, stage and/or level as appropriate.Click here to enter text.

State milestones, deliverables, targets/outputs, timing and staffing

Click here to enter text.

What is success? How will you measure it?Click here to enter text.

Project Summary (to be used in blog posts). Max 150 wordsClick here to enter text.

DeliverablesPlease reiterate the key deliverables/outputs in SMART* language. This is what the project will be monitored against. * SMART – Specific, Measureable, Achievable, Realistic, Time-bound

1. Click here to enter text.2. Click here to enter text.3. Click here to enter text.4. Click here to enter text.5. Click here to enter text.

MilestonesList the key milestones and stages of the project journey.

MilestonesJan- March 2017

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April- July 2017 Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text.

2017-18(specify month against each entry)

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Section 3: CollaboratorsPlease use this section to list your internal and external partners.Click here to enter text.

Does the project require input from or have impact on any other faculties / professional services (e.g. Estates, Academic Services, Marketing & Communications Outreach team (school focussed projects), Student Support Services) or any other stakeholders such as external organisations? If so, please list here and describe how you have or will consult/collaborate.Click here to enter text.

Section 4: Project ImpactShort Term Impact on WP/ Fair Access at BU/ national levelClick here to enter text.

Long Term Impact on WP/ Fair Access at BU/ national levelClick here to enter text.

Methods – describe how you will evaluate/measure the planned impactClick here to enter text.

Section 5: EthicsAll projects should comply with the University Research Ethics Committee (UREC) standards.

Will this project require ethical approval? No Yes. If yes, please state in which month will the project submit to the ethics board? Click here to enter text.

Section 6: Project Finances

Category(please refer to application guidance for a list of categories)

Describe the expenditure item 2016-17 Costs 2017-18 Costs*

Total project costs

Aug- Dec Jan- March April- July

Total Project Costs £ £ £ £ £ *We will only consider projects that cross into the 2017-18 financial year in exceptional circumstances.

Section 7: ContactsName Email Telephone

Person responsible for overall management of this project:*Person who will run the project activities day to day:**Person responsible for completing regular monitoring information:Any other key contacts, e.g. non-BU partners:

* This person will also be responsible for liaising with FAAMG if necessary.

** If the person who will run the day to day activities of the project is to be appointed as part of the project write TBC in the name box

Section 8: Declaration and ExpectationsPlease read the declaration statements below before signing this proposal.1. I agree to provide FAAMG with a regular progress report (key milestones,

successes, spend and risks) for the full duration of the project.2. I agree to provide milestones/spend project plan within one month of project

approval, if requested.3. Wherever possible, and where appropriate, data gathered from the

beneficiaries will support the monitoring of protected characteristics.4. On completion of the project you will be asked to produce an end of project

review/report and/or present to the FAAMG. You may also be asked to contribute to any wider cross-project evaluation activities.

5. Final reports may include participant numbers plus the names, year groups and home postcodes of students taking part in the project where applicable so systems must be maintained to record this information securely. I understand that this is for BU’s monitoring purposes.

6. I agree to share with FAAMG any relevant evaluation data gathered from the project including any specific additional evaluation data that FAAMG requests and take part in impact assessment analysis and activities.

7. I agree to provide text and photographs about the project, which can be published for information or promotional purposes by BU.

8. I agree for this project to be used as a case study for BU or sector evaluation of WP activities.

9. All projects should comply with the University Research Ethics Committee (UREC) standards.

Signature of Project Leader/Manager:Click here to enter text.Name:Click here to enter text.

Position/Title:Click here to enter text.

Signature of Project Leader’s Line Manager:Click here to enter text.Name:Click here to enter text.

Position/Title:Click here to enter text.

Signature of Director of Operations or Head of Professional ServiceClick here to enter text.Name:Click here to enter text.

Position/Title:Click here to enter text.