Faculty Senate Annual Report

Faculty Senate Annual ReportSharon Croisant, PhD

Faculty Senate Chair 2011-2012

September 24, 2012

Our Senators

Faculty Senate Leadership 2011-12

Sharon A. Croisant, PhDChair

Graduate School of Biomedical Sciences Associate Professor

Department of Preventive Medicine and Community Health

Carol M. Wiggs, RN, PhDChair-ElectSchool of Nursing

Associate ProfessorSON Baccalaureate Program; RN-BSN Track Administrator

Carolyn J. Utsey, PT, PhDPast-ChairAssociate Professor & Chair, Physical TherapySchool of Health Professions

Faculty Senate 2011-201210 / SOM

John Badalamen

tiBarbara Bryant

Lisa CainJ. Chad DavisSaleh ElsaidLisa FarmerJames LeDucHarold PineTaylor Riall

Dayton Young

6 /

Bill AmeredesSharon CroisantClifford Houston

Anne Hudson Jones

Jere McBrideSushil Sarna

5 / SON

Safa’a Al-Arabi

Patricia CraneRachel DaughtryNonie Mendias

Carol Wiggs

5 / SHP

Kira Beal James Graham

Camellia St. John

Holly WestDana Wild

Faculty Senate 2011-2012

Support from the Provost Office /

Office of the Vice President of Education

Secretarial / FinancialMary Schlobohm / Julie Parrish

Meetings 2011-2012• Faculty Senate: Meetings are the 2nd Monday of every month, 4:30-6pm.

All faculty are welcome.

• Faculty Senate Executive Committee: Chair, Chair-elect, Past Chair, Faculty Senate Committee Chairs. The meetings are periodically and/or by email

• Senate Leadership meets with Dr. Callender/Dr. Watson - monthly

• Senate Leadership with Council of Deans as needed

• Senate Leadership with UT System (Sys FAC) 3X per year [4X during legislative years]

Meetings: 2011-2012• Faculty Senate Chair and Chair-Elect are members of the Faculty

Advisory Council (FAC) of the UT System.

• 2-day meetings in Austin (September, January, April) with faculty governance leadership from all 15 UT Components (9 Universities – 6 Academic Health Institutions)

• Opportunity to meet with• UT System Leadership• Regents• Legislators

Activities / InvolvementsAt each monthly meeting, the Faculty Senate Members receive:•Updates from Dr. Cooper, Interim Provost•Updates from Dr. Watson regarding Educational activities including Synergy •Updates from the four Deans (Drs Protas, Cooper, Watson and Prough) regarding each of the Schools, their activities, news, concerns, and issues•Updates on Faculty Advisory Council meetings at Austin from Senate Leadership, as appropriate

Presentations at Faculty Senate 2011-2012

October—• Conduct of Clinical Research Policy – Mr. William New,

Associate Dean for Research Administration

November—• IT Strategic Plan – Mr. Ralph Farr, VP, Information Services • Developing an Academy of Research Mentors – Dr. Robert

Rose, Clinical Professor, Department of Psychiatry and Behavioral Sciences

December—• Newly Revised Standards of Conduct Guide: Working with

Integrity – Toby Boenig, Associate VP and Chief Compliance Officer and Holly Jolin, Compliance Training Manager

• Revised UTMB IP Rule for IHOP – Jason Abair, Associate VP, Office of Technology Transfer


• January—• Capital Campaign – Betsy Clardy, CFRE, Vice

President and Chief Development Officer• Texas Healthcare Transformation and Quality

Improvement Program Medicaid 1115 Waiver – Katrina Lambrecht, JD, MBA, VP and Chief of Staff

• February—• UTMB Financial Update – William R. Elger, CPA, Executive

VP, Chief Business and Finance Officer• Quality of Healthcare, Joint Commission and CMS

Performance Measures – Steve Quach, MD, Chief Medical Officer, Health System Administration


• March—• Construction Updates – Kim McKay, AIA, NCARB,

Assistant VP, Business Operations and Facilities • Institutional Office of Regulated Nonclinical Studies

– Dennis Trent, PhD, Director, Regulatory & Scientific Affairs

• April • Synergy and Latest Efforts for Interprofessional

Education – Dr. Susan Gerik, QEP Director and Professor, Departments of Pediatrics and Family Medicine

• May• Meaningful Use – Dr. Rex McCallum, VP & Chief

Physician Executive, Faculty Practice Group• Update on Institutional Effectiveness – Dr. John

“Chris” McKee, AVP Office of Institutional Effectiveness


• June—• Student Health Update – Dr. Kathryn Fiandt, PhD,

FNP, SON Manager, Student Health and Cindy DeSanto, MSN, FNP, Clinic Director

• Update on Alumni Affairs – Ms. Dixie Mullins, MBA, CFRE, AVP Alumni Relations and Annual Giving

• July—• Changes in FY12 Impacting Faculty – Cameron

Slocum, MBA, VP and COO, Academic Enterprise

• August—• Recap of “burning issues” progress, future directions,

and concerns

Major Accomplishments• Identified communications gaps and developed

communications plan to ensure timely and direct dissemination of information to all departments and schools

• Created first Faculty Senate directory, including bios for all senators and contact information to ensure that faculty would have knowledge of and access to their representatives

• Identified and prioritized most pressing issues facing faculty: assessment of faculty productivity, compensation, time management, evolving expectations, and budget issues including cuts, carryover of funds, and disposition of indirects

Major Accomplishments

• In conjunction with the Academy of Master Teachers, presided over the first Health-Related Institutions Teaching Awards reviews

• Participated in the search committee for the EVP/Provost/SOM Dean

• Assisted with the external review of the SON• Participated in search process for Minority

Inclusion officer• Participating in Faculty Compensation Committee• Have received endorsement of Council of Deans for

a core faculty development program

Major Accomplishments

• Addressed major faculty concerns through development of policies related to:

• Abandonment of programs and positions• Post-tenure review• Financial exigency• Background Security Checks• Intellectual Property

• Hotly contested election for Chair-elect!!!!

• Welcome to Dr. Lisa Cain!

Recognition of Outgoing Senators: Certificates

Faculty Senate 2011-2012 Committee Reports

Faculty Senate 2011-2012 Committee ReportsFaculty Quality Committee –

Patricia Crane, SONFaculty Governance Committee -

Jere McBride, SOMFaculty IHOP Committee -

Camellia St. John, SHP / Bill Ameredes, GSBS

Faculty Academic Affairs Committee- Lisa Cain, SOM

Faculty Quality Committee

Members 2011-2012

Patricia Crane SON(Chair)Clifford Houston GSBSKira Beal SHP Dana Wild SHPJohn Badalamenti SOMTaylor Riall SOM

Faculty Quality Committee

The Faculty Quality Committee will deliberate on issues of faculty status, rights and responsibilities, and when necessary, investigate instances of curtailment of faculty prerogatives, infringement of faculty rights, interference in the discharge of faculty responsibilities and/or attenuation of faculty status and welfare in schools at UTMB and will recommend measures to the Executive Committee of the Senate for the protection of faculty at UTMB.

Major Activities 2011-2012

Continue to follow the progress of the financial exigency policy developed last year: Make recommendations for application of RR in financial exigency. Establish policies to ensure compliance with UT Regent’s Rules and formulate UTMB’s SOP.

Ensure Compliance with UT Regent’s Rules (RR) when programs are abandoned.Ensure consistent and fair application of RR that protect faculty interests in the case of abandonment of programs

Activities Still To Be Completed

Faculty Senate Chair invited committee to participate as development of guidelines for the UT Regents Outstanding Teaching Award for solicitation, selection and review processes. This work was done in collaboration with Ed Smith, the Chair Ad hoc Committee Reviewing UT Outstanding Teaching Award Applications and the Academy of Master Teachers committee. Nine of the 24 applications received were forwarded to UT Regents.

The committee has received no potential space possibilities other than a location in the new hospital and will continue to pursue the return of the Faculty Lounge.

Faculty Governance Committee

Members 2011-2012

Jere W. McBride, GSBS, Chair

Barbara Bryant, SOM, Co-Chair

Rachel Daugherty, SON

Anne Jones, GSBS

Lisa Farmer, SOM

James Graham, SHP

Governance CommitteeThe Committee shall deliberate on issues of governance and, from time to time, will assess the scope of Faculty responsibility over governance in UTMB and each of the Schools. When necessary, the committee shall recommend to the Executive Committee of the Senate that appropriate Faculty-elected governance organizations be charged with assuming primary responsibility over designated areas that currently appear outside their jurisdiction.

IHOP Policy 5.5.2 on Periodic Performance Evaluation of Tenured Faculty

IHOP Policy 3.3.2 on Security Clearances

Committee Activities

Committee reviewed new post tenure review rules as outlined in UT Regent’s Rule 31102 approved inMay 2012 and current UTMB IHOP policy 5.5.2.

Status: A new UTMB policy has been drafted to clarify Regents Rule as it applies to the institution. Policy is under final review by GC and IHOP Committee and will be submitted for institutional approval.

Committee followed up efforts regarding criminal background check policy initiated by GC in 2010-2011.

• Status: Policy review and approval is pending in HR.

Progress and Status

Committee review and revision of IHOP policy 5.5.2 and prepare final version for administrative approval.

Continue to follow up on status of IHOP policy 3.2.2 currently being revised by Human Resources and Legal

Plan of Action

Faculty IHOP Committee

Faculty Academic and Administrative Affairs Committee

Members 2011-2012

• Lisa Cain, SOM, Chair

• Holly West, SHP, Co-Chair

• Salah Elsaid, SOM

• James Le Duc, SOM

• Nonie Mendias, SON

• Harold Pine, SOM

• Sushil Sarna, GSBS

• Dayton Young, SOM

Purpose

The committee shall deliberate and make recommendations to the Senate for the dissemination and exchange of information on institutional academic matters/issues/affairs at UTMB and in each of the Schools.

The committee shall deliberate and make recommendations to the Executive Committee of the Senate on strategic planning, operational budget planning, performance appraisal of administrators, and other university-wide administrative activities.

The committee shall monitor university-wide administrative policies and priorities.

Issues Addressed/Activities 2011-2012

The establishment of UTMB Health Junior Faculty Development Program

Increased faculty outreach and communication with individuals engaged in faculty development at UTMB Health

Requested that the Senate obtain additional information regarding the Spanish Proficiency Requirements in the Clinical Arena

Examined the Childbirth leave policy for students-Referred the issue to the Student Government Association

Junior Faculty Development Program

2010-2011 Academic and Administrative Affairs Committee

Under the leadership of Caroline Jansen, Ph.D. the committee submitted a Junior Faculty Development Program Resolution to the Faculty Senate. The resolution was approved by the Senate.

2011-2012 Academic and Administrative Affairs Committee

Significance of A Junior Faculty Development Program

51% of the faculty at UTMB Health are junior faculty as defined by Assistant Professors and below. (Data obtained by Office of Faculty Relations)

There is no centralized website or database that list all of the faculty development activities that occur throughout the year on the campus of UTMB Health.

There is no centralized information site that lists all of the fellowships and training opportunities offered by faculty development organizations at UTMB Health.

Junior Faculty Development ProgramSignificance Continued

A Junior Faculty Develop Program and Office will:

Integrate faculty development programs and activities that are currently available on campus.

Identify areas of success and areas of weakness in faculty development.

Provide additional mentoring for junior faculty.

Enhance the recruitment and retention of junior faculty members.

Assist in the identification of faculty who can receive fellowships and training opportunities offered by faculty development organizations on campus.

Reveal the continued dedication of UTMB Health to the career development of junior faculty

Reduce financial expense by integrating collaborative efforts in faculty development.

Junior Faculty Development Program

Activities Performed by the 2011-2012 Academic and Administrative Affairs Committee

On January 17, 2012, presented the 2010-2011 Faculty Development Resolution to the Council of the Deans

Next Step - Develop a Program DesignWe received input and offers of assistance from the individuals listed below:

Monique Ferguson, Ph.D. Chair of the Committee for EquityAlfredo Torres, Ph.D. Original Founder of the Junior Faculty Development OrganizationHeidi Spratt, Ph.D. Original Founder of the Junior Faculty Development OrganizationRobin Stephen, Ph.D. Organizer of the Mentoring Circle Ann Fry, Ph.D., Assistant Dean Office of Educational DevelopmentOma Morey, Ph.D. Director of the Scholars in Education ProgramNorma Perez, M.D., Dr. P.H. Director of the Hispanic Center of ExcellenceRobert Rose, M.D. Founding Chair, Academy of Research MentorsSimon Lewis, Ph.D. Member of the Academy of Master TeachersLaurie Sower, Ph.D. Director of Research laboratory OperationsBrendo Boyko Associate Director of Research Development in the Sealy Center for

Structural Biology and Molecular Biophysics, (SCSB)Vicki Freeman, Ph.D., MASCP, MLS (ASCP) cm SC, FACB. Director of the Academy of Master Teachers

Junior Faculty Development Program ProposedDesign

The proposed program design will consist of the following:

A centralized office that will provide information and guidance regarding the tools and resources available campus-wide, to promote the career-development of junior faculty.

An administrative assistant and program coordinator who will be responsible for the operation of the program.

We propose that the office will contain a centralized faculty development website and will provide information about the following:

Workshops Seminars Visiting lectures Fellowship and training opportunities Senior faculty mentorship provided by faculty members of various UTMB Health

departments.

We must remember that the junior faculty will play a significant role in shaping the future of UTMB Health.

jwleduc

Junior Faculty Development ProgramAdditional Activities

April 9, 2012 - Sent letters to the Department Chairs, and other Administrators informing them of the proposed Junior Faculty Development Program and requested their advice and support.

May 9, 2012 - Met with the Core Committee for Equity

May 13, 2013 - Presented the Junior Faculty Development Program Design to the Faculty Senate and obtained the approval of the Senate

May 15, 2012 - Participated in the Hispanic Center of Excellence Faculty Development Meeting

June 5, 2012 - Met with the Council of the Deans and presented the Design for the Junior Faculty Development Program.

June 5, 2012 - Met with the Academy of Research Mentors

Junior Faculty Development ProgramAdditional Activities Continued

August 7, 2012 - Talked with Dr. Cary Cooper about the Junior Faculty Development Program

August 8, 2012 - Met with Core Committee for Equity

August 16, 2012- Participated in the Junior Faculty Mentoring Circle Networking Activity

Next Step: Meet with Dr. Danny O. Jacobs, Executive Vice President, Provost, and

Dean of the School of Medicine regarding the possible implementation of the Junior

Faculty Development Program.

Faculty Senate Chair 2012-2013

Chair 2012-2013

Carol Wiggs, PhD, RN, CNM

Associate Professor, School of Nursing

Faculty member at UTMB since 2004;

Appointed RN-BSN Track Administrator 2008

Chair 2012-2013(continued)

Major Interests:

• Educator: Promotion of nursing leadership skills of the RN-BSN Student. Member of the UTMB Academy of Master Teachers

• Researcher: Women’s health promotion and aging; and improving on-line education

Major Goal:

• Facilitate open communication between faculty and administration to advance the mission of the University and the Schools

Faculty Senate Chair -Elect2012-2013

Chair-Elect 2012-2013

Lisa D. Cain, PhD

Faculty member at UTMB Health since 1992

Associate Professor, Department of Neuroscience and Cell Biology

Director of the Medical School Enrichment Programs

Associate Member of the Institutes for the Medical Humanities

Alternate Joint Admission Medical Program (JAMP) Council Representative for UTMB Health

Chair-Elect 2011-2012(continued)Major Interests:

• Education: Medical and Graduate Education; Taught every medical student that has entered UTMB since 1992; Co-Director of Cell Biology Course from 2005-June 2012

• Research: Neuroscientist; Establishing research opportunities for medical students and undergraduate students

• Establishing collaborative educational programs on a national and international level

• Providing academic enrichment opportunities for undergraduate students

• Faculty Development/Diversity

• Policy, strategic planning, and establishing community partnerships• Art and Education

Chair-ElectFaculty Senate Responsibilities

2011-2012: Served as Chair of the Academic and Administrative Affairs Committee

2012-2013: • Represent the Faculty Senate on the UTMB Health IHOP Committee

• Serve as a member of the UT System Faculty Advisory CouncilSeptember 20, 2012- Member of the Executive CommitteeHealth Affairs Co-Chair

• Represent the voice of the faculty and work with Dr. Wiggs, the Faculty Senate and the Administration of UTMB Health to address faculty issues

Chair-ElectFaculty Senate ResponsibilitiesMajor Goals:

• Increase communication and outreach between the Faculty Senate and UTMB Health Faculty

• Assist in introducing important faculty issues at UTMB Health to the respective committees of the Faculty Senate

• Assist in providing information on faculty issues that occur on a state and national level

• Work under the leadership of Dr. Wiggs to maintain productive lines of communication with the administration of UTMB Health

The faculty, administration and staff of UTMB Health are a unit and when there is success we will celebrate together and when there are obstacles we will stand together and overcome those obstacles.

Dr. David CallenderPresident, UTMB

Documents

Faculty Senate Annual Report