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This presentation may contain forward-looking statements for which there are risks, uncertainties, and assumptions. If the risks materialize or assumptions prove incorrect, the Faculty Team’s business results and directions could differ materially from results implied by the forward-looking statements……
Any unreleased services, features, functionality or enhancements …..are subject to change ……and may not be delivered as planned (or at all). rkday
“Safe Harbor”
• Workday will be the single source of Academic Appointment data
• All current and historical Academic Appointment information will be loaded for active Faculty and Postdocs
• Faculty and Postdoc appointees terminated in the last five (5) years will have their full academic appointment history loaded into Workday
• An individual must hold an Academic Appointment in order to be in an Academic Unit in the Academic Structure
• Persons in Workday holding an Academic Appointment may be Faculty, Other Academic Appointees (e.g., Postdocs), or Academic Affiliates
Guiding Principles
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• Configuration• Appointments
• Academic Tracks and Ranks
• Academic Structure
• Academic Pay
• Academic Leaves
• Named Professorships
• Academic Affiliates
• Academic Titles
• Centers, Programs and Institutes
• Business Processes• Add, Update, End Academic Appointments
• Hire, Termination, Change Job
• Manage Education, Manage Committees, Request Compensation Change
• Cross-Functional Overlap• Principal Investigator
• FTE
• Identify and Access Management (IAM)
• Security
• Committees
• Reporting
Agenda Topics
Appointments and People
Employee
Academic Affiliate
Contingent Worker
ACADEMIC U
NITS
(APPOIN
TMENTS)SUPERVISORY ORGANIZATIONS
(POSITIONS)
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• An academic appointment tracks an appointee’s activity at a university or college. (Workday definition)
• An academic appointment is provided to individuals who are directly involved in the delivery of academic education, research and practice at Yale
• Workday provides business processes to track academic appointments for paid and unpaid academic members, including relevant dates, academic unit affiliation, rank, title, and tenure status.
• Configurable attributes of an academic appointment include:
Academic Appointments
• Rank• Track Types• Academic Units (AU)
• Academic Unit Types• Academic Roles
• Academic Appointment Types• Roster Percentage (future topic)• FTE / Blended FTE (future topic)
• Related Academic Unit/Assignment to• Date to Rank• Where Co-Terminous• Adjusted Rank Date
• At Yale, distinctions are made among ladder faculty ranks, non-ladder instructional ranks, and research ranks
• An academic track is used to group academic ranks; different academic appointments have different sets of privileges and require different academic tracks
• Seven (7) Track Types – Ladder, Non-Ladder Teaching, Professional Practice, Research, Academic Administrative, Academic Affiliate, Training
• Tracks within a Track Type are based on unique ranks per School
• New Academic Administrative Track - Appointment type will be "Dual"
• Emeritus Faculty = own track and rank in the Ladder Track Type
• Named Professorship appointments = own track in the Ladder Track Type
• All Faculty and Postdoc Jobs (HCM) will use Position Management
Academic Ranks and Tracks
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• Configure the Yale Academic tracks and the ranks available within the track
• Attributes
Track Types
• Name• Category / Category Group • Rank(s)
• Available in Track• Include Promotion Program
• Academic Review Date (on appointment)
• Include Tenure Program• Tenure Home (on appointment)• Tenure Status (on appointment)• Probationary End Date (on
appointment)• Include Sabbatical Program
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Academic Track Type Categories and Track Types
Track Type Category Track Types
Ladder LadderNamed ProfessorshipEmeritusLadder to TenureClinician-EducatorClinician-ScholarInvestigatorUndifferentiatedClinical Track
Non-Ladder Teaching TeachingOther InstructionalAdjunctVisiting
Professional Practice Ladder EquivalentOther Non LadderClinical Track – LawClinician
Research Research
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Academic Track Type Categories and Track Types (cont’d)
Track Type Category Track Types
Academic Administrative Academic Administrative
Academic Affiliate Academic AffiliateVoluntary/Courtesy
Training Training
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Academic Tracks (example - Nursing)
Ladder
Ladder
Clinical Track
Undifferentiated
Emeritus
Named Professorship
Non-Ladder
Teaching
Adjunct
Visiting
Research TrainingAcademic Affiliate
Academic Administrative
Voluntary/Courtesy
Academic Affiliate
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Academic Administrative Track
Academic Administrative Ranks # in Rank
President 1
Provost 1
Deputy Provost 5
Dean 15
Division Director 4
Master 12
Chair of Council of Masters 1
Director of Graduate Studies* #
Director of Undergraduate Studies* #
Department Chair** 83
Section Chief** 58
Acting or Interim Dean or Chair varies
* Not consistently tracked today; ** Needs validation
Academic Administrative appointments will have an appointment identifier type of “Dual”
Used to track faculty who are given Academic Administrative appointments
All appointees in this track also hold an academic appointment in a school/department/section
Current and future appointments will be recorded in Workday
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Academic Unit Hierarchy
Create academic unit hierarchies to reflect Yale’s Academic Structure.
Each academic unit hierarchy is a single node that is part of a larger hierarchy or tree.
Academic unit hierarchies are primarily for reporting
Position : Supervisory Organization :: Academic Appointment : Academic Unit
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Yale Academic Structure
PresidentProvost
Yale CollegeGraduate SchoolFaculty of Arts and Sciences
Humanities
ClassicsEast Asian Languages and LiteraturesEnglishFrenchGermanHistoryHistory of Art
HumanitiesItalian Languages and LiteraturesJudaic StudiesComparative LiteratureMusic DepartmentNear Eastern Languages and Civilizations
PhilosophyReligious StudiesFilm StudiesSlavic Languages and LiteraturesSpanish and PortugueseTheater Studies
Social Sciences
AnthropologyEconomicsLinguisticsPolitical Science
PsychologySociologyStatistics
Biological Sciences
Ecology and Evolutionary BiologyMolecular Biophysics and BiochemistryMolecular, Cellular, and Developmental Biology
Physical Sciences
Applied PhysicsAstronomyChemistryComputer Science
Geology and GeophysicsMathematicsPhysics
(Academic Units are in green, italic font)
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Yale Academic Structure (cont’d)
Faculty of Arts and Sciences (cont’d)
School of Engineering and Applied Sciences
Biomedical EngineeringChemical and Environmental EngineeringElectrical EngineeringMechanical Engineering and Materials Science
Interdisciplinary Programs and Centers
African American StudiesAmerican StudiesCognitive ScienceInstitute for Biospheric StudiesInstitute for Social and Policy StudiesInternational Security Studies
Jackson InstituteMacMillan CenterWomen's, Gender, and Sexuality Studies
School of ArchitectureSchool of ArtSchool of DramaDivinity SchoolSchool of Forestry and Environmental StudiesSchool of LawSchool of ManagementSchool of MusicInstitute of Sacred MusicSchool of NursingSchool of Medicine
(Academic Units are in green, italic font)
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Yale Academic Structure (cont’d)
School of Medicine (cont’d)
School of Public Health
BiostatisticsChronic DiseasesEnvironmental HealthGlobal HealthHealth PolicyMicrobial Diseases
Basic Science Departments
Cell BiologyCellular and Molecular PhysiologyComparative MedicineGeneticsHistory of Medicine
ImmunobiologyMicrobial PathogenesisMolecular Biophysics and BiochemistryNeurobiologyPharmacology
Clinical Departments
AnesthesiologyChild Study CenterDermatologyDiagnostic RadiologyEmergency MedicineLaboratory MedicineNeurologyNeurosurgery
Obstetrics, Gynecology, and Reproductive SciencesOphthalmology and Visual SciencesOrthopaedics and Rehabilitation PathologyPsychiatryTherapeutic RadiologyUrology
(Academic Units are in green, italic font)
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Yale Academic Structure (cont’d)
School of Medicine (cont’d)
Internal Medicine
AIDSCardiologyDigestive DiseasesEndocrinologyGeneral MedicineGeriatrics
Global HealthHematologyImmunologyInfectious DiseasesMedical OncologyNephrology
Occupational MedicineOncologyPhysician Associate ProgramPulmonaryRheumatologyInternal Medicine
Pediatrics
Adolescent MedicineCardiologyCritical CareDevelopmental Behavior PediatricsEmergency Medicine
EndocrinologyGastroenterologyGeneral PediatricsHematology / OncologyImmunologyInfectious Disease
Infectious DiseaseNeonatologyNephrologyNeurologyRespiratory
Surgery
Endocrine SurgeryGastrointestinalGross AnatomyNeuropathologyOncologyOtolaryngologyPediatrics
PlasticCardiac SurgeryThoracic SurgeryTransplantTraumaUrologyVascular
(Academic Units are in green, italic font)
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Academic Units (AU)
AU’s are used to manage Academic Appointments Allows for a structure that differs from Supervisory Organizations
Unique Roles, such as Department A&P Coordinator or Faculty Affairs Coordinator Users may have roles in both a Supervisory Organization [SO] and Academic Unit [AU]
Academic Unit Subtypes (School, Division/Area, Department, Section, Program) Related Supervisory Organization (must have at least one)
These organizations provide routing assignments for academic appointment steps in staffing business processes and establish the default academic unit for the appointment