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Facilities Services Administration Building Five-S Project
Presented by Charles Kennedy
Five-S
1. Sort Out
2. Scrub Workplace (Shine)
3. Select Locations (Straighten)
4. Set Locations (Standardize)
5. Sustain
Getting Started
• Held preplanning and training meetings
• Coordinated with: • Recycling & Solid Waste• Moving & Surplus• American Data Group
(Shredding)• University Archives• Records Management• Mike Martyn, SISU
• Kicked-off Five-S event with group meeting and coaching from Mike
Day 1
Day 2
Sustaining Our Progress
• Follow-up event planned for the fall
• Boxes are continuing to be sent to Records Management, Archiving and Central HR
Cost Savings: Office Supplies
• Identified what we already had
• Eliminated duplicate orders
• Implemented just-in-time ordering
• Established centralized supplies and decreased hoarding
Efficiency Gains
• Eliminated outdated supplies
• Verified that we were saving the appropriate documents
• Improved records retention awareness and accuracy
• Saved steps, redundant motion and time spent looking for work tools
Safety & Sanitation
• Cleaned and sanitized
• Checked cords, plugs and electrical outlets
• Improved fire safety
• Improved earthquake safety
Team Building & Employee Motivation
• Built lasting camaraderie
• Increased focus and productivity
• Introduced a change in perception
• Transferred lessons learned
Found in the FSAB:
• 36 boxes of paper for shredding, 14 boxes of paper for archiving
• 5 excess file cabinets • 35 boxes of used binders (~400)• 50 pads of 1998 leave forms• 350 pads of expired time cards • 1000 plastic forks• Financial report from 1971• Typewriter cleaner from 1953• Plastic lobster• 100,000+ paper clips
Before & After
Before & After
Before & After
Before & After
Before & After
Before & After
Before & After