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Expression of Interest Documents

Community Development Consultant /(NGO)

Project Management Unit

Koh-e-Suleman Improvement Project

Government of the Punjab

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Disclaimer

These expression of interest (EOI) documents is provided to the applicants solely for use in

preparing and submitting applications for shortlisting for engagement of a consultant to carry

out the Assignment as further detailed in these EOI documents. These EOI documents are

being issued by Project Management Unit, Koh-e-Suleman Improvement Project, Government

of the Punjab (the “Agency”), solely for the use of the Applicants in considering the Assignments

enumerated hereunder.

Unless expressly specified otherwise, all capitalized terms used herein shall bear the meaning

ascribed thereto in the glossary of these EOI documents.

The evaluation criteria have been laid down for the purpose of shortlisting of the Applicant. The

Agency or its affiliated entities, nor its consultants, advisors, employees, personnel, agents, may

make any representation (expressed or implied) or warranties as to the accuracy or

completeness of the information contained herein, or in any other document made available to

a person in connection with the tendering process for the Assignment and the same shall have

no liability for these EOI documents or for any other written or oral communication

transmitted to the applicants in the course of the applicant’s evaluation of the Assignment.

Neither The Agency, nor its employees, personnel, agents, consultants, advisors and

contractors etc. will be liable to reimburse or compensate the recipient for any costs, fees,

damages or expenses incurred by the recipient in evaluating or acting upon these EOI

documents or otherwise in connection with the Assignment as contemplated herein.

The EOI submitted by any Applicant shall be upon the full understanding and agreement of any

and all terms of these EOI documents and such submission shall be deemed as an acceptance to

all the terms and conditions stated in these EOI documents.

Any EOI submitted by any Applicant shall be construed based on the understanding that the

Applicant has done a complete and careful examination of these EOI documents and has

independently verified all the information received from The Agency (including from its

employees, personnel, agents, consultants, advisors and contractors etc.).

These EOI documents shall neither constitute a solicitation to invest, or otherwise

participate, in the Assignment, nor shall it constitute a guarantee or commitment of any

manner on the part of The Agency that the Assignment will be awarded. The Agency reserves

its right, in its full discretion, to modify these EOI documents and/or the Assignment at any

stage during the procurement process to the fullest extent permitted by law, and shall not be

liable to reimburse or compensate the bidder for any costs, taxes, expenses or damages

incurred by the Applicant in such an event. Similarly, The Agency reserves the right, in its full

discretion, to cancel the EOI process at any stage and shall not be liable to reimburse or

compensate the Applicant for any costs, taxes, expenses or damages incurred by the Applicant

in such an event.

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Expression Of Interest (EOI)

For Short Listing Of Consulting Firms/NGOs

Koh-e-Suleman Improvement Project (KSIP) (hereinafter referred to as “THE AGENCY”) has been

established by the Planning and Development Board, Government of Punjab, with a total cost of

Rs.5,712 Million and envisages improvement of social and physical infrastructure of tribal areas

situated in Dera Ghazi Khan and Rajanpur Districts, thereby reducing poverty and enhancing the

income generating capacity of the tribal inhabitants.

The Project Management Unit, Koh-e-Suleman Improvement Project, Government of the Punjab

invites Expression Of Interest (EOI) from the consulting firms /NGOs who are on Active Taxpayers

List of the Federal Board of Revenue for the services of for improvement of social and physical

infrastructure of tribal areas situated in Dera Ghazi Khan and Rajanpur Districts. Method of

selection will be Quality and Cost Based Selection.

The interested candidate can acquire Expression of Interest documents containing detailed terms

and conditions, etc. from the office of Project Director KSIP D.G Khan Applicant are required to

apply within fifteen days from the date of publication of this advertisement. NO TA/DA will be

admissible for submission of EOI documents.

The expression of interest, prepared in accordance with the instructions in the EOI documents,

must reach at (Maqbool Ahmad Project Director KSIP D.G Khan on 21-10-2021 at 12:00 (noon) or

before. The expression will be opened the same day at 12:30 pm. This advertisement is also

available on PPRA website at www.ppra.org.pk.

(MAQBOOL AHMAD)

Project Director

House No347, Opposite Govt. Girls High School,

Quetta Road Gadai D.G Khan

0333-8554660

Ishfaqurrehman.dda@gmail.com

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1. Definitions

Section - I

General Provisions

In these documents, the following terms shall be interpreted as defined below:-

Agency: - Project Management Unit, Koh-e-Suleman Improvement Project,

Government of the Punjab.

Applicant: - Means any consulting firm/NGO, that is eligible, has the expertise

and ability to undertake the Assignment as per the requirements of

these EOI documents and has not been blacklisted/debarred by any

public sector organization or department in Pakistan.

Assignment/Scope of

Work:-

Means the works to be undertaken and services to be provided by the

Applicant in accordance with these EOI documents upon being

selected as a successful consultant after the bidding process to be

conducted after shortlisting.

Consortium:- Where the Applicant is comprised of a group of

firms/companies/consultants/advisors etc. who have submitted an

EOI as per the requirements of these EOI documents, all members, if

awarded the contract, shall individually sign and be jointly and

severally liable for the entire Assignment and such an association may

be known as a Consortium for submission of the EOI.

Lead Consultant/Advisor:- If the Applicant is a Consortium, then one of the entities of such a

Consortium shall be designated as the Lead Consultant/Advisor in the

EOI to perform a lead role who has been duly appointed by all

Consortium members to submit and sign on their behalf all

documents required hereunder to bind the entire Consortium to the

contents thereof.

Due Date:- The date is mentioned on advertisement of EOI.

EOI:- Expression of Interest to be submitted by the Applicants containing

the information as set out and required under these EOI documents.

Power of Attorney:- The Power of Attorney to be provided by the Applicant in the form

appended in Annexure V to these EOI documents.

RFP:- Request for Proposals

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2. Introduction

Koh-e-Suleman Improvement Project (KSIP) (hereinafter referred to as “THE AGENCY”) has been

established by the Planning and Development Board, Government of Punjab, with a total cost of

Rs.5,712 Million and envisages improvement of social and physical infrastructure of tribal areas

situated in Dera Ghazi Khan and Rajanpur Districts, thereby reducing poverty and enhancing the

income generating capacity of the tribal inhabitants.

The tribal belt is spread over an area of 10,350 Sq. Km bordering Dera Ismail Khan District of KPK

on Northern side, Kashmore District of Sindh on Southern side and Districts of Barkhan and Mousa

Khail of Baluchistan on Western Side. The area serves as a buffer zone between these districts and

settled areas of Punjab. The tribal belt is situated on Koh Suleman range of mountains and the

terrain is very difficult to access due to the mountainous nature. The difficulty in access has caused

serious flaws in service delivery of Health, Education, Agriculture and Livestock Sectors. This belt

with tribal administration is divided in 9 Tumans (Tribal Chief’s) “six tumans of D.G. Khan include

Qaisrani, Khaitran, Buzdar, Lund, Khosa, Leghari and of Rajanpur are Gurchani, Dareeshak &

Mazari” with the total population of 246,660. (as per 2017 Census)

Community Development Consultant (NGO) would be main implementing partner of the Project

for working in tribal areas of project Districts. The Community Development (NGO) would mobilize

the tribal communities with special focus on empowerment of tribal inhabitants and would

organize in forming/ designing small community sub-projects e.g. Tube wells, Solar Tubewells,

Deep Wells, Pipe Lines for Irrigation, Barbed wire Fence, Orchard, Play Ground, Cattle/ Goat &

Sheep Shed, Water Regulatory Structures, Earthen/ Pacca Bunds, Water Reservoirs, Water Storage

Tanks, Protection Bunds, Protection Walls, Silt trap structures in areas where water source is

available & income generating projects etc.

In addition to above, Community Development Consultant (NGO) would identify 2000 suitable

candidates for vocational skill training.

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3. Scope of Work

A. Scope

Scope of consultancy include but not necessarily limited to following:

i. The Applicant will act as a bridge between the Community Organization (CO) and all

implementing partners of the KSIP;

ii. The Applicant will be responsible for interacting with the Community Organizations,

help in registration with competent authorities, hold meetings and to assist COs for

record keeping as per statutory requirements;

iii. The Applicant will assist the community organizations to identify their valid executable

needs;

iv. The Applicant will assist the community organization to design/ formulate workable

projects to address the community needs;

v. The Applicant will verify the benefits accruing from these needs and would recommend

prioritized valid executable projects to PMU for assistance;

vi. The Applicant will facilitate and monitor the execution of the community development

sub projects approved by KSIP;

vii. The Applicant will identify willing suitable candidates for skill generation training to be

imparted through Punjab Skill Development Fund (PSDF);

viii. The Applicant will strictly follow conditions prescribed by KSIP and would ensure the

target given by KSIP are achieved within time;

ix. The Agency will have a right to increase or decrease the scope of work during the

execution;

B. Duties and Responsibilities

The Applicant will undertake the following tasks particularly but would not be limited to:-

i. Community Mobilization

a. To organize the beneficiaries in the project area at the community level so that they are

able to actively participate for their development, as per design of KSIP.

b. To introduce the concept and methodology of KSIP to organized communities and

involve them in a process of awareness and identification of key community needs

c. To orientate the CO’s in processes and procedures that are required to link the CO’s

with KDIP and other Government agencies.

d. To do capacity building of CO’s/ members to make them able to plan and implement

KSIP activities and initiatives.

e. To motivate and recommend suitable candidates for skill generation trainings by PSDF

and their willingness to utilize the same for enhancing their incomes.

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ii. Asset Creation and Training

a. To assist the COs in the identification of all KSIP beneficiaries based on the criteria

designed in revised KSIP;

b. To ensure equitable distribution of interventions of KSIP on the basis of population,

area & assessed need;

c. To ensure the inclusion of remotest communities for all key project activities and

help COs;

d. To establish coordination and logistics mechanisms to ensure implementation of

target project interventions;

e. To train the office bearers of community organization in making necessary

arrangements such as forming different committees within the COs for

procurement, audit and implementation ultimate operation & maintenance of the

scheme;

iii. Community Physical Infrastructure

a. To be overall responsible for implementation of community development projects of

KSIP and to help the tribal communities to identify and implement all schemes;

b. To organize/ arrange trainings in Operation & Maintenance and Development Planning

for the community activists so that they are able to take care of village community

development schemes.

iv. Linkages with Other Service Providers

To link the community organizations through a signed Terms of Partnership (TOP’s) with

the concerned line agencies and facilitate them in implementation;

v. Monitoring, Evaluation and Knowledge Management

a. To conduct periodic focus groups meetings with the beneficiaries of the different

activities under KSIP and provide feedback to the PMU in specially designed formats

form the community;

b. To prepare case studies to identify how the communities have utilized the assets,

training opportunities, investments and technical knowledge provided by the Project;

c. To conduct CO Managers Conferences so that CO managers are able to share their

development experiences and issues;

d. To prepare annual work plans and budgets and ensure their timely submission for the

Annual Work Plan and Budgeting;

e. To submit monthly and quarterly progress reports on all activities and outputs achieved

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and prepared quarterly and annual progress reports which are based on the KSIP log-

frame;

Section-II

Instruction to Bidders

1. Eligibility

a) The Agency shall not hire a consultant for an assignment in which there is possibility of

conflict of interest. If a consultant has been engaged by the Agency to provide goods or

works for a project, it shall be disqualified from providing consulting services for the

same project. Similarly, a consultant shall not be hired for any assignment which by its

nature, may be in conflict with another assignment of that consultant.

b) The Firm / NGO should fulfil the eligibility criteria provided in Section IV of these EOI

Documents.

2. Fraud & Corruption

a) The Agency requires that the Applicant observes the highest standard of ethics in relation

to the submission of the EOI for shortlisting and further documents required for

shortlisting and thereafter.

b) The Agency will reject a proposal for shortlisting if it determines that the Applicant has

directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive or

obstructive practices in competing for the contract in question and will declare the

applicant debarred, as per Punjab Procurement Rules.

3. Clarifications in relation to the EOI Documents

a) An Applicant requiring any clarification in relation to the EOI documents shall contact

The Agency in writing at the address indicated in these EOI documents.

b) The Agency will respond in writing to any request for clarification provided that such

request is received no later than seven (7) days prior to the deadline/due date for

submission of the EOI.

4. Amendments in EOI Documents

a) At any time prior to the deadline for submission of EOI, The Agency may amend the

EOI documents by issuing an addendum.

b) Any addendum issued shall be part of the EOI documents.

c) To give Applicants reasonable time to take an addendum into account in preparing

their applications, The Agency may, at its discretion, extend the deadline for the

submission of applications.

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5. Cost of Application

a) The Applicant shall bear all costs associated with the preparation and submission of

EOI. The Agency will in no case be responsible or liable for those costs, regardless of the

conduct or outcome of the shortlisting process.

b) The Agency will not be responsible for any costs or expenses incurred by the Applicant in

connection with the preparation or delivery of proposals

6. Documents Establishing the Eligibility Of Applicant

To establish its eligibility, the Applicant shall attach the relevant documents to prove its

eligibility.

7. Documents Establishing the Qualification of Applicant

To establish its qualifications the Applicant shall provide the information requested in the

corresponding sheets, shortlisting criteria etc.

8. Signing the Application

The Applicant shall prepare and submit the EOI as described in this document. The EOI

shall be signed by a person authorized on behalf of the Applicant.

9. Sealing and Identification Of Application

The Applicant shall enclose ONE Original and FIVE duplicate copies of its EOI in a

sealed envelope that shall:

bear the name and address of the Applicant,

be addressed to (Maqbool Ahmad Project Director KSIP D.G Khan

bear the specific identification of this shortlisting process indicated in the EOI

documents and shall be clearly marked the subject title.

Each EOI shall be in English accompanied by the supporting documents. Should

any original supporting documents not be in English, a certified translation of

the same in English shall be provided by the Applicant.

Applicants are also required to state, in their proposals, the name, title, fax

number and e-mail address of their Primary Contact and Secondary Contact,

through whom all communications shall be directed until the procurement

process has been completed or terminated.

The Agency will accept no responsibility for not processing any envelope that

was not identified as required.

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10. Late application

Any application received by The Agency after the deadline/due date for

submission of applications will not be entertained

11. Opening of Applications

The Agency shall open all application(s) on the 21-10-2021 at 12:30 pm

12. Confidentiality

Information relating to the evaluation of Applications, and recommendation for

shortlisting, shall not be disclosed to the Applicants or any other persons not officially

concerned with such process until the notification of shortlisting is made to all Applicants.

13. Clarifications of Applications

a) To assist in the evaluation of applications, The Agency may, at its discretion, ask any

Applicant for a clarification of its application which shall be submitted within a stated

reasonable period of time. Any request for clarification and all clarifications shall be in

writing.

b) If an Applicant does not provide clarifications of the information requested by the

deadline, the application shall be evaluated based on the information and documents

available at the time of evaluation of the application. Failing of which may lead to

disqualification of application.

14. Responsiveness of Applications

All applications not responsive to the requirements of the EOI document shall be

rejected.

15. Notification of Shortlisting

The Agency shall promptly notify each Applicant as to whether or not it has been

shortlisted after completing the process and procedure of shortlisting. The Agency will

on request inform the applicant about the grounds of rejection.

16. Interpretation & Final Determination

The interpretation and final determination of any matter relating to the EOI documents, the

EOI, all enclosed documents, sections, compliance documents etc. as well as any

additional or supplementary information required by The Agency will be at Agency’s sole

discretion which shall be final and binding on the Applicants.

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17. Use of Information

Permission for disclosure of information submitted by an Applicant as part of the EOI is

not required for the release of information to The Agency, its governing

bodies/departments, its consultants, advisors and personnel for the purpose of

shortlisting and evaluation.

18. Governing Law

These EOI documents will be governed by and construed in accordance with all applicable

Laws in Pakistan.

19. Consortium

a) If the Applicant is a Consortium, there must be a Lead Consultant appointed through a

Power of Attorney executed by all Consortium members but such Consortium is

limited to maximum of 4 members only. If the Applicants are a Consortium each

firm of the Consortium (including the Lead Consultant) shall furnish a Power of

Attorney authorizing an authorized representative of the Lead Consultant on their

behalf. One member of the Consortium may submit only one EOI and if one member

submits more than one EOI, The Agency shall reject all such EOI;

b) Power of Attorney to be printed on stamp paper signed and notarized. A a copy of

Attorney’s national identity card (“NIC”) should be attached with the Power of

Attorney.

c) In the event the Applicant is a Consortium, all communications and correspondence

shall be routed through the Lead Consultant. The Agency shall only correspond with

the Lead Consultant and as such delivery of any notice, information or other

correspondence to the Lead Consultant shall be considered deemed delivery to all

the members of Consortium.

20. General Instructions

a) Application for Expression of Interest one (1) original and five (5) copies must be received in the sealed envelope to be delivered by hand or through registered mail to; Project Director, Koh-e-Suleman Improvement Project, (KSIP) House No. 347, Opposite Govt. Girls High School, Quetta Road, Dera Ghazi Khan.

b) The application for Expression of Interest be delivered not later than 12:00 noon on

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October 21, 2021 (Expression of Interest Application Deadline date) and be clearly marked as “Application for Expression of Interest for Community Development Consultant”.

c) Application shall be submitted using Application Form (Section-V) annexed with the

document

d) The name and mailing address may clearly be mentioned/ marked on the envelope

e) Application must be submitted in English Language and all relevant forms may be filled out in English, or English translations be annexed. Non-compliance of the same would result in disqualification of the applicant.

f) Applicant must respond to all questions and provide complete information as advised

in this document (Application Forms (Section-V). Failure to provide the information may result in disqualification of the applicant.

g) The Agency reserves the right to cancel the Expression of Interest process and reject all

applications as per Punjab Procurement Rules.

h) The process will be governed under Punjab Procurement Rules 2014 as amended from time to time and instructions of Public Procurement Regulatory Authority received during the completion of the process. Moreover, the EOI documents shall be construed and interpreted in line with these Rules and Regulations.

i) Applicants must ensure that they submit all the required documents indicated in these

EOI documents. Proposals received without valid documentary evidence, supporting documents and the manner for the various requirements mentioned in these documents or certificates are liable to be rejected at the initial stage itself. Valid documentary evidences for the critical services rendered as detailed hereinafter should be submitted by the Applicant for scrutiny. It is intimated that no objection shall be entertained regarding the terms and conditions of these EOI documents at any later stage during shortlisting process.

j) Annual audited statements of accounts for the last three years of the Applicant duly

certified from a registered chartered accountant shall be submitted with the EOI.

k) The Applicant, and if applicable, must be registered with the all the concerning revenue authorities and a copy of the NTN (National Tax Number) must be submitted with the EOI.

l) The Agency will evaluate the EOI as per evaluation criteria provided hereunder and

will prepare a shortlist of the Applicants as per the Rules.

m) The Agency may confirm the status of the Applicant for the sake of conflict of interest before completion of the shortlisting process. For this purpose, the Applicant shall be required to provide this information in specific terms and any misrepresentation shall be made a ground for rejection. Applicants may note that in case of their

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selection, any such links, if detected during the currency of their contract, may lead to their blacklisting.

n) The Agency will not reimburse any cost or expenses incurred in connection with the

preparation or delivery of the EOI or visits to any office or site.

o) The Agency shall be under no obligation to return any EOI or supporting materials submitted by the Applicant.

p) Any misinformation forged statements etc. will lead to disqualification from

shortlisting and any other action as per law.

q) The Applicant must immediately report to The Agency in writing any change in the information provided in its EOI (including any information relevant to any Consortium). The determination of whether the change is material shall be in Institution’s sole and exclusive discretion and any material change could also lead to disqualification of such Applicant. Any failure to report change by the Applicant shall constitute grounds for disqualification.

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Section – III

List of Documentary Evidence

1. Eligibility Documents

Availability of the following documents in the EOI shall be checked to shortlist the

Applicants:

a) Copy of registration with Security & Exchange Commission or Registrar of Firms.

b) Copy of registration with FBR (must be included in the active taxpayer list of FBR)

and Punjab Revenue Authority.

c) List of permanent professional staff along with C.Vs of relevant staff showing project

wise experience with exact time and duration of each project

d) Certificate/ affidavit that the firm has not been blacklisted or debarred by any

Government/ Autonomous Body.

e) RFP shall be issued to only shortlisted firms

f) Firm must have experience in working in the relevant filed

g) Memorandum & Article of Association, if required.

h) Organizational Chart and a detailed company profile.

i) List of similar works completed by the firm during last five (05) years and similar

works in hand, duly certified by the employer that the work was successfully

completed.

j) Audited statements of accounts for last five (05) years.

k) Demand draft of Rs.5000/- in favour of the Project Director, Koh-e-Suleman

Improvement Project (KSIP), Dera Ghazi Khan or copy of cash deposit receipt of EOI

documents charges from PMU office in the said account

2. Qualification Documents

a) Details of similar consultancy contract(s) completed in similar environmental and climatic conditions. Summary list of projects handled by the Applicant. If the Applicant is a Consortium, the details for each of the Consortium members have to be provided.

b) Copies of reference letters (if any).

c) Details, in the format provided at Annexure II hereto, of similar Works/ Project contracts

completed during the last five years. If the Applicant is a Consortium, the details for each of the Consortium members have to be provided.

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d) Details, in the format provided at Annexure III hereto, of works completed by the

Applicant during last five years, indicating total cost of such works and cost of consultancy services received against those works along with date of start and completion or expected date of completion shall be provided. If the Applicant is a Consortium, the details for each of the Consortium members have to be provided.

e) The Applicant shall provide audited statements of accounts and annual turnover for the

past three years duly supported by audited statements. The audited statements and annual turnover shall be that of the Applicant and not of any parent company, subsidiary or any affiliates of the Applicant, any non-compliance shall constitute as grounds for disqualification.

f) List of professional staff along with CVs, in the format provided at Annexure IV, of relevant

core staff showing Assignment wise experience with exact time duration for each Assignment. If the Applicant is a Consortium, the CVs of relevant core staff for each of the Consortium members have to be provided.

g) Documents to substantiate the formation of Consortium (if formed).

h) The Applicant shall have infrastructure and equipment required for carrying out similar

projects. Duly completed information form in the format attached as Annexure I hereto. If the Applicant is a Consortium, the information form has to be duly completed by and submitted for each of the Consortium members.

i) The Applicant must have mobilized and formed more than 300 community organization in

the tribal areas.

j) The Applicant must have capacity to monitor evaluated participatory community development sub project.

k) The Applicant will not be political, discriminatory, ethnic, sectarian etc.

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Section – IV

Evaluation Criteria

1. Mandatory Criteria

a) Registration with SECP/ Registrar of firms.

b) Registration with Pakistan Engineering Council (If Applicable)

c) Income tax registration

d) Active tax payer

e) Not currently blacklisted

f) Punjab sales tax registration

( if the Applicant is not registered with Punjab Revenue Authority , in case of successful

firm, the registration with PRA will be compulsory before the issuance of award letter)

2. Evaluation Criteria

Sr.# Financial Soundness (20 Points)

Max Score Positive Score Mandatory

F-1 Average Annual Turnover (Last three financial years) < PKR 100 Million = 0 Points >= PKR 500 Million = 10 Points values in between shall be prorated

10 05

F-2 Average Net Profit (Last three financial years) < 0% = 0 Points > 10% = 10 Points values in between shall be prorated

10 08

Sr.# Experience (40 Points)

E-1 Time since commencing operation in Pakistan < 1 year = 0 Points > 10 year = 10 Points values in between shall be prorated

10 5

E-2 Previous experience of completing similar projects in Pakistan in last 5 years

30 20

Sr.# Technical Strength (40 Points)

T-1 Office in Dera Ghazi Khan or Rajanpur < 1 Years = 0 Points >= 5 Years = 5 Points values in between shall be prorated

10

T-2 No of Technical and qualified Personal =< 50 Employees = 0 Points >= 150 Employees = 30 Points values in between shall be prorated

30

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i. Any applicants who do not submit the requisite information or those that are

non- compliant with the terms laid out in the EOI document and EOI may be removed

from the list being considered; remaining applicants will be evaluated according to

the following criteria.

ii. From the time the Proposals are opened to the time the Contract is awarded, any

effort by Consultants to influence the PSC in the examination, evaluation, ranking of

Proposals, and recommendation for award of Contract may result in disqualification.

iii. The decision of the procurement committee regarding relevance of experience/

qualification of personnel/ firm shall be final.

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Section –V

Annexures

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ANNEXURE I

INFORMATION FORM

1. Name of Applicant:

a. Address:

b. Telephone No(s):

c. Fax Number:

d. E-mail Address:

2. Description of Applicant (consultant/firm):

3. Experience (Number of Years) Local/national and International:

4. Name(s) and Address (es) of Associates, if a Consortium; their short description and

description of their role in the Consortium/Association.

5. Experience of the Applicant (on appended forms) during the past 5 years of similar

magnitude and complexity:

6. Organization chart showing Applicant’s structure

7. Capital of Applicant (Audited Financial Statements for the latest three years).

Subsidiaries and associates.

Annual fees in the last five years in current index.

Financial reference [name/address of bank(s)]

8. Professional staff available for the assignment on the appended format.

9. Additional information if any.

10. Signature of the authorized representative of the Applicant:

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ANNEXURE II

SUMMARY LIST OF ASSIGNMENTS HANDLED BY THE FIRM / CONSORTIUM

Sr.

No.

Name of the

Assignment

Location

Province

Client Cost of

the

Assignment

Start

Completion

Date

Handled as:

Single Firm:

Lead Advisor:

Consortium

Partner:

Total

Cost of

Services

Scope of

Services

(Detail

of

relevant

projects)

Scope of

Assignment

Components

/Volume of

Work etc.

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ANNEXURE III

EXPERIENCE OF THE APPLICANT

Relevant services carried out in the Last FIVE years which best illustrate qualification.

Assignment name: Approx. value of the contract

Location within country: Duration of assignment (months):

Name of Client: Total No. of staff-months of the assignment:

Contact Person, Title/Designation, Tel. No./Address:

Start date (month/year): No. of professional staff-months provided by your consulting firm/NGO or Completion date (month/year): your sub Consultants:

Name of associated Consultants, if any: Name of senior professional staff of your consulting firm/ NGO involved and designation and/or functions performed (e.g. Project Director/Coordinator, Team Leader):

Description of Project:

Description of actual services provided by your staff within the assignment:

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ANNEXURE IV

FORMAT OF CURRICULUM VITAE OF EXPERTS

Proposed Position [only one candidate shall be nominated for each position]:

Name of Firm [Insert name of firm proposing the staff]:

Name of Staff [Insert full name]:

Date of Birth:

Nationality:

Passport No:

Education:

Degree Major/Minor Institution Date (MM/YYYY)

Membership of Professional Associations:

Other Training [Indicate significant training since degrees under 6 - Education were obtained]:

Languages

[For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:

Employment Record

[Starting with present position, list in reverse order every employment held by staff member since

graduation, giving for each employment (see format here below): dates of employment, name of

employing organization, positions held.]:

Employer Position From To (MM/YYYY) (MM/YYYY)

Detailed Tasks Assigned

List all tasks to be performed under this assignment

Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

[Among the assignments in which the staffs have been involved, indicate the following

information for those assignments that best illustrate staff capability to handle the tasks listed under

point 11.]

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Name of assignment or project:

Year:

Location:

Client:

Main project features:

Positions held:

Activities performed:

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes my

qualifications, my experience, and myself. I understand that any willful misstatement described herein

may lead to my disqualification or dismissal, if engaged.

Date: [Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:

Page 24 of 26

ANNEXURE V

POWER OF ATTORNEY

KNOW ALL MEN BY THESE PRESENTS THAT by this Power of Attorney (“Power of Attorney”),

[Insert name of Consortium firm] having its registered office at [

], does hereby nominate, appoint and authorize Mr. of [insert the Lead

Consultant/Advisor] having its registered Head Office at [ ] hereinafter referred to as the

“Attorney”, to do in our name and on our behalf the following:

i. Sign and submit to University of Agriculture Faisalabad, or its authorized nominee the

expression of interest (“EOI”) in response to the shortlisting documents dated [] issued

by The Agency and all other documents and instruments required to submit the EOI.

ii. execute all such deeds, documents and instruments as may be considered necessary

and expedient in relation to the foregoing; and

iii. do and carry out all other actions as may be required by The Agency in connection with the

EOI or pre-qualification process as a whole;

iv. To immediately notify The Agency in writing of any impending or actual revocation as

well as any change in the terms of this Power of Attorney.

We, [Insert name of Consortium Firm], do hereby ratify and confirm whatsoever the Attorney shall

do by virtue of these presents and further agree that whatever the Attorney shall do or cause to

be done pursuant to this Power of Attorney shall be binding on [Insert name of Consortium

Firm].

Furthermore, each provision of this Power of Attorney is severable and distinct from the others.

The invalidity, illegality or unenforceability of any one or more provisions of this Power of

Attorney at any time shall not in any way affect or impair the validity, legality and enforceability of

the remaining provisions hereof.

IN WITNESS WHEREOF, we have executed this POWER OF ATTORNEY as of (Date).

[INSERT NAME OF CONSORTIUM FIRM] …………………………………………

By: Designation: NIC No.

WITNESSES:

1……………………………….. 2………………………………..

NAME:………………………… NAME:…………………………

ADDRESS: ADDRESS:

NIC OR PASSPORT NO.: NIC OR PASSPORT NO.:

AS NOTARIZED BY THE NOTARY PUBLIC

Page 25 of 26

ANNEXURE VI

FINANCIAL STATUS OF THE FIRM

Year

Annual

turnover

Current Ratio

Net Worth

2018-2019

2019-2020

2020-2021

Duly supported with audited financial statements

Page 26 of 26

ANNEXURE VII

APPLICATION FORM

No: Date:

To: [insert full name of Procuring Agency]

We, the undersigned, apply to be shortlisted for the referenced EOI and declare that:

(a) No reservations: We have examined and have no reservations to the EOI Documents,

including Addendum(s) No(s), issued in accordance with Instructions to Applicants (ITA) 8:

[insert the number and issuing date of each addendum].

(b) No conflict of interest: We have no conflict of interest;

(c) Eligibility: We/I meet the eligibility requirements as stated in these EOI Documents;

(d) Not bound to accept: We understand that you may cancel the EOI process at any time and that

you are neither bound to accept any Application that you may receive.

(e) True and correct: All information, statements and description contained in the Application are in all

respect true, correct and complete to the best of our knowledge and belief.

Signed: [insert signature(s) of an authorized representative(s) of the Applicant]

Name: [insert full name of person signing the Application]

In the capacity of: [insert capacity of person signing the Application]

Address: [insert street number/town or city/country address]

Dated: [insert date the document is signed i.e. day number] day of [insert month], [insert year]

[For a joint venture, either all members shall sign or only the authorized representative, in which