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EOI (EXPRESSION OF INTEREST)

FOR

EMPANELMENT OF AGENCIES FOR DESIGN,

DEVELOPMENT/CUSTOMIZATION IN DESKTOP GIS

SOFTWARE

MAP_IT

Madhya Pradesh Agency for Promotion of Information Technology State IT Centre, 47-A, Arera Hills, Bhopal

Website: www.mapit.gov.in

Date: 1/8/2016

http://www.mapit.gov.in/

EOI FOR EMPANELMENT OF AGENCIES FOR DESIGN, DEVELOPMENT/CUSTOMIZATION IN DESKTOP GIS SOFTWARE

MAP_IT 2

DISCLAIMER

All information contained in this EOI document provided/ clarified is in the good interest and faith. This

is not an agreement and this is not an offer or invitation to enter into an agreement of any kind with any

party.

Though adequate care has been taken in the presentation of this EOI document, the interested firms

shall satisfy it-self that the document is complete in all respects. The information published in this

document is not intended to be exhaustive. Interested respondents are required to make their own

enquiries and assumptions wherever required.

Intimation of discrepancy, if any, should be given to the specified office immediately. If no intimation is

received by this office by the date mentioned in the document, it shall be deemed that the EOI document

is complete in all respects and firms submitting their bids are satisfied that the EOI document is complete

in all respects.

Madhya Pradesh Agency for Promotion of Information Technology (A society under Department of

Science & Technology, Government of Madhya Pradesh) reserves the right to reject any or all of the

applications submitted in response to this EOI document at any stage without assigning any reasons

whatsoever. Madhya Pradesh Agency for Promotion of Information Technology also reserves right to

withhold or withdraw the process at any stage with intimation to all who have submitted their applications

in response to this EOI. Madhya Pradesh Agency for Promotion of Information Technology reserves the

right to change/ modify/ amend any or all of the provisions of this EOI document without assigning any

reason. Any such change would be communicated to the applicants by posting it on the website of

Madhya Pradesh Agency for Promotion of Information Technology (www.mapit.gov.in).

Neither Madhya Pradesh Agency for Promotion of Information Technology nor their employees and

associates will have any liability to any prospective Respondent interested to apply or any other person

under the law of contract to the principles or resolution or unjust enrichment or otherwise for any loss,

expense or damage which may raise from or be incurred or suffered in connection with anything

contained in this EOI document, any matter deemed to form part of this EOI document, the award of the

Assignment, the information and any other information supplied by or on behalf of Madhya Pradesh

Agency for Promotion of Information Technology or their employees and Prime applicant (PA)/

Consortiums or otherwise arising in any way from the selection process for the Assignment.

Information provided in this document or imparted to any respondent as part of EOI process is

confidential to Madhya Pradesh Agency for Promotion of Information Technology and shall not be used

by the respondent for any other purpose, distributed to, or shared with any other person or organization.


MAP_IT 3

NOTICE INVITING EOI (EXPRESSION OF INTEREST) .................................................................. 4

IMPORTANT DATES ................................................................................................................... 5

SECTION 1. INTRODUCTION ............................................................................................... 6

1. MADHYA PRADESH AGENCY FOR PROMOTION OF INFORMATION TECHNOLOGY ....................... 6

2. BACKGROUND ..................................................................................................................... 6

3. SCOPE OF WORK ................................................................................................................ 6

3.1 Custom software Development ......................................................................................... 6

3.2 Technology Platforms ........................................................................................................ 8

4. ELIGIBILITY / QUALIFYING CRITERIA ...................................................................................... 9

5. TECHNICAL EVALUATION ...................................................................................................... 9

SECTION 2. TERMS AND CONDITIONS .............................................................................. 11

6. SUBMISSION OF PROPOSAL ............................................................................................... 11

7. PERIOD OF VALIDITY OF PROPOSAL..................................................................................... 11

8. AMENDMENTS TO EOI ....................................................................................................... 11

9. LANGUAGE OF PROPOSAL .................................................................................................. 11

10. CURRENCY OF PROPOSAL AND PAYMENT ............................................................................ 12

11. PROPOSAL ........................................................................................................................ 12

12. CLARIFICATIONS ON PROPOSALS ....................................................................................... 12

13. CONFIDENTIALITY .............................................................................................................. 12

14. MAP_IT RESERVES THE RIGHT TO THE FOLLOWING ............................................................... 12

15. OTHER INSTRUCTIONS ....................................................................................................... 13

16. DISQUALIFICATION............................................................................................................. 13

17. MODIFICATION, SUBSTITUTION & WITHDRAWAL OF PROPOSAL .............................................. 14

18. PROCESS OF EMPANELMENT .............................................................................................. 14

19. AWARD OF WORK ORDER .................................................................................................. 14

20. EARNEST MONEY DEPOSIT (EMD)/ SECURITY DEPOSIT ...................................................... 14

21. TERMINATION BY DEFAULT ................................................................................................. 15

22. FORCE MAJEURE .............................................................................................................. 15

23. TERMINATION FOR INSOLVENCY .......................................................................................... 16

24. TERMINATION FOR CONVENIENCE ....................................................................................... 16

25. DISPUTES AND ARBITRATION .............................................................................................. 16

SECTION 3. ANNEXURES .................................................................................................. 17

26. ANNEXURE A - PROPOSAL FORM........................................................................................ 17

27. ANNEXURE B - QUALIFICATION OF THE AGENCY .................................................................. 19

TABLE OF CONTENTS


MAP_IT 4

Notice Inviting EOI (Expression of Interest)

Madhya Pradesh Agency for Promotion of Information Technology, Government of

Madhya Pradesh

No: ----------------------- Date: 1/8/2016

EOI for Empanelment of Agencies for Design, Development/Customization in

Desktop GIS Software

Proposals are invited from reputed agencies based in India for empanelment at MAP_IT, Department of

Science & Technology, Government of Madhya Pradesh for the Design, Development/Customization in

Desktop GIS Software.

The EOI document can be downloaded from the MAP_IT Website (www.mapit.gov.in) commencing 1/8/2016, 10:30

AM IST. The cost of EOI document is Rs. 1,000/- INR (Rupees One thousand only). The last date and time for Submission

of EOI Responses is 24/8/2016, 03:00 PM IST.

For the eligibility criteria, timelines and other relevant details please refer the EOI document.

(Addl. Chief Executive Officer)

MAP_IT

http://www.mapit.gov.in/


MAP_IT 5

IMPORTANT DATES

1. Issuance of EOI Document 1/8/2016

2. Last Date and Time for receipt of queries

for Pre Bid(email ID : [email protected]) 10/8/2016, 03:00 PM IST

3.

Pre-Bid Conference will be held in MAP_IT

Office (Aryabhat Conference Room, MAP_IT, 2nd

Floor, State IT Centre, 47-A Arera Hills, Bhopal)

11/8/2016

4. Last Date and Time for Submission of EOI

Response 24/8/2016, 03:00 PM IST

5. Opening of Offers 24/8/2016

Note: The cost of EOI document is Rs. 1,000/- INR (Rupees One thousand only) payable along with the proposal in the form of DD (Demand Draft) drawn on a nationalized / scheduled bank and in favor of the “MAP_IT Bhopal” payable at Bhopal.

mailto:[email protected]


MAP_IT 6

Sect ion 1. INTRODUCTION

1. MADHYA PRADESH AGENCY FOR PROMOTION OF INFORMATION TECHNOLOGY

Madhya Pradesh Agency for Promotion of Information Technology (here-in-after referred to as

MAP_IT) is a government society which has been established to propel the growth of Information

Technology (IT) and e-governance in Madhya Pradesh and to provide institutional setup for

implementation National e-governance Plan. Established in 1999, MAP_IT provides IT support to

the government departments and facilitate Human Resource Development activities in the field

of IT.

MAP_IT also co-ordinate with investors, industries, trade organizations and financial institutions

in public and private sector so as to promote growth in the IT sector.

Office of the MAP_IT is situated at the IInd Floor, State IT Center, 47-A, Arera Hills, Bhopal.

2. BACKGROUND

MAP_IT is promoting various IT/e-governance projects across the state of Madhya Pradesh.

Implementation of MPSSDI (Madhya Pradesh State Spatial Data Infrastructure) is one of the major

goals of the State’s IT Center. Along with provisioning of GIS data there is a continuous need for

development of GIS based Decision Support System (DSS) for various departments across the State.

There are situations wherein Desktop based DSS are more reliable, productive as well as easy to

implement. With the intent to fulfill the need of such DSS at various departments across the state,

MAP_IT intends to empanel agencies for Design, Development/Customization in Desktop GIS

Software.

3. SCOPE OF WORK

The objective of this EOI is to identify and empanel agencies having experience in Design,

Development/Customization in Desktop GIS Software.

The scope of work for such agencies may comprise of any or all of the items but not limited to

the list of items as mentioned in the subsections below:

3.1 Custom software Development

Empaneled Agencies should do the development of various user friendly menu driven options and

tools in the desired Desktop GIS software. Besides, as per the need Empaneled Agencies should

do the necessary development to enhance or customize the existing tools and functionalities

available in the respective Desktop GIS software.


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3.1.1 Custom Query

In the Desktop GIS software, wherever required, Empaneled Agencies should

build/develop/implement various custom query options such as:

Custom Search/Find Options

Custom Query wizards

Advanced Query Builder

o Attribute query builder

o Interactive Search/Query tools

Geo-Spatial analytical queries such overlay analysis, proximity – buffer tools etc.

Geo-Processing Tools/ Models based on algorithm

3.1.2 Add-in/Plug-in

In the Desktop GIS software, wherever required, Empaneled Agencies should provide new

tools & menu driven options in the form of plug-in/add in - tools/toolbars/dialog box

windows, menu/sub menu etc.

3.1.3 Custom/Configurable tools

In the Desktop GIS software, wherever required, Empaneled Agencies should develop the

custom software tools that are easily configurable for example user should build own

queries and set parameters for the same.

In the Desktop GIS software, wherever required, Empaneled Agencies should develop the

custom software tools using python scripts.

3.1.4 Database Connections, MIS Integration and Stored Procedures

In the Desktop GIS software, wherever required, Empaneled Agencies should either

customize existing database connection wizard or build new provisions for making a

connection to different types of database (spatial as well as non-spatial database).

In the Desktop GIS software, wherever required, Empaneled Agencies should provide

provisions for integration/joining of MIS Data with Geo-spatial Data.


MAP_IT 8

In the Desktop GIS software, wherever required, Empaneled Agencies should write

database stored procedures and invoke the same on the respective database for

transaction of data.

3.1.5 Map Service Connections

In the Desktop GIS software, wherever required, Empaneled Agencies should either

customize existing Map Service connection wizard or build new provisions for making a

connection to different types of Map Services.

3.1.6 Offline/Online Capabilities

In the Desktop GIS software, wherever required, Empaneled Agencies should implement

the provision to synch with the hosted database Server for data transaction. Also,

Empaneled Agencies should customize the Desktop GIS Software so as to allow user to work

in offline mode and synch up with the hosted database server as and when needed.

3.1.7 Custom Reports Templates

In the Desktop GIS software, wherever required, Empaneled Agencies should provide

Report Wizard with Predefined Reports Templates with user input parameters. The reports

can be Graphical Reports as well as Tabular Reports or a combination of Graphical as well

as Tabular formats.

3.1.8 Custom Print Templates

Empaneled Agencies should provide Predefined Print Templates. As per the need the Print

Templates should allow user to print Map, Query Results with or without map etc. Also, it

should allow user to produce Print in different formats such as PDF, CSV, HTML etc.

3.2 Technology Platforms

It is desired that the custom software development needs to be carried out on various

Desktop GIS software technology platforms available that shall include various open source

GIS software. In some of the cases as per the need it may be on proprietary GIS Software

platforms as well. MAP_IT would specify the technology platforms/software for

customization.


MAP_IT 9

4. ELIGIBILITY / QUALIFYING CRITERIA

Following are the essential qualifying criteria for the Agency to technically qualify for the

assignment:

1. The Agency should be a legally registered entity in India. Incorporation/Registration

certificate along with MoA/Bylaws (or similar legal document) should be furnished as

documentary proof.

2. The Agency should have minimum average annual turnover of Rs. 20 lacs in any of the 3

consecutive years (FY 12-13, 13-14, 14-15 or 15-16). As documentary proof, Audited

Balance Sheet & Profit & Loss A/c is to be submitted.

3. The Agency must have successfully executed at least three projects of a minimum value of

Rs. 1 lac each entailing customization of Desktop GIS software in the last three years from

the date of EOI submission. Documentary proofs (in form work orders/completion

certificates) to this effect would have to be submitted as part of proposal.

4. The Agency should have minimum 5 employees comprising of the role of Project Manager,

Business Analyst, GIS developers & GIS Tester hired on its payrolls. The documentary proof

(latest Pay slip supported by PF/ESIC challans or similar legal documents) to this effect

would have to be submitted as part of proposal.

5. The Agency should not have been black listed by any State Government, Central

Government or any other Public Sector undertaking or a Corporation as on the date of EOI

submission. An undertaking to this effect should be submitted by the Agency on its letter

head.

5. TECHNICAL EVALUATION

The proposals of only those Agencies would be considered for the technical evaluation who

qualify as per to the Eligibility Criteria. The Technical Evaluation criteria shall be as under Sl.

No.

Particulars Marks

Awarded

Max.

Marks

1 Projects of a minimum value of Rs. 1 lac each entailing

customization of Desktop GIS software in the last three years

from the date of EOI submission - as per the Eligibility Criteria

No. 3.

3 - 5 Projects

6 - 10 Projects

>10 Projects

10

20

30

30


MAP_IT

10

Note: Submit the documentary proof for each Project (not more

than 11 Projects) as per the Eligibility Criteria No. 3.

2 Availability of Human Resources for Project Implementation

work having composition of a Team as under

o One ‘Business Analyst’

o Two ‘GIS Developers’

One Project Manager and one GIS Tester for all teams put

together

Number of Teams:

1 - 2

3 - 5

>5

Note: Submit the documentary proof for each Team Member

(maximum for 6 teams) as per the Eligibility Criteria No. 4.

10

20

30

30

3 Technical Presentation with Demonstration. i. Understanding the scope

ii. Demonstration of Custom Development work

o Queries – Attributes/Spatial

o Plug-ins/Configurable Tools

o Stored Procedures

o Python scripts

o Offline/Online data synch up

o Custom Print/Report Utilities

o Custom Database connections/MIS Integration

Note: Submit the copy of presentation (ppt or pdf format).

40

Total 100

The Agency should score minimum 70% Marks to succeed through the Technical

Evaluation round.

Note: MAP_IT shall communicate the Date and time for technical presentation and

Demonstration to the qualified agencies.

Sect ion 2. TERMS AND CONDIT IONS

6. SUBMISSION OF PROPOSAL

Sealed cover containing the response, super scribed with “Expression of Interest for

Empanelment of Agencies for Design, Development/Customization in Desktop GIS Software”

should be addressed to:

The CEO

Madhya Pradesh Agency for Promotion of Information Technology (MAP_IT),

2nd Floor, State IT Center, 47 A, Arera Hills, Bhopal 462004

The proposal should be submitted within the specified timeframe as mentioned under section

‘Important Dates’. It should be submitted in a sealed envelope with superscription.

The Original of the Proposal shall be placed in separate sealed envelope as follows:

Envelope 1: Original Hard copy of Proposal with EMD

7. PERIOD OF VALIDITY OF PROPOSAL

The Proposals submitted by Agencies shall be valid for a period of “180 days” from the date of

submission of the Proposal. On completion of the validity period (180 days), in case required,

MAP_IT, GoMP would solicit the Agency’s consent to an extension of the period of validity. The

request and the responses thereto shall be made in writing by post or email.

8. AMENDMENTS TO EOI

At any time prior to the deadline for submission of Proposal, MAP_IT may amend the EOI

documents by issuing suitable Corrigendum. Any corrigendum issued in this regard shall be

uploaded on MAP_IT website. To give reasonable time to the Agencies, so that they can take

corrigendum into account in preparing their Proposals, the Department shall extend (if necessary),

the deadline for submission of Proposals.

9. LANGUAGE OF PROPOSAL

The Proposal, and all correspondence and documents related to the Proposal exchanged by the

Agency and the Department should be in English. Supporting documents and printed literature

furnished by the Agency may be in any language other than English provided they are accompanied

by an accurate translation of the relevant passages in English language. Supporting material,


MAP_IT

12

which is not translated in English, will not be considered for evaluation. For the purpose of

evaluation and interpretation of the proposal, the English language translation shall prevail.

10. CURRENCY OF PROPOSAL AND PAYMENT

The currency (ies) of the Proposal and the payments made (commercial transactions) shall be in

Indian Rupees (INR).

11. PROPOSAL

The Proposal should contain the following information:

Proposal Form as per Annexure A

Qualification of Agencies detailed in Annexure B (Agency Profile along with documentary

evidence of services offered and all relevant enclosures.)

Any additional information that the Agency may think fit but not included elsewhere in the

proposal, which will help MAP_IT to assess the capabilities of the Agency.

12. CLARIFICATIONS ON PROPOSALS

During the evaluation of Proposals, if required, MAP_IT may seek clarification(s) of the Proposal

from the Agency via email / post. If required clarification is not received in the specified time limit,

MAP_IT will have rights to reject the Proposal.

13. CONFIDENTIALITY

The EOI contains information proprietary to MAP_IT. MAP_IT requires the recipients of this EOI to

maintain its contents in the same confidence as their own confidential information and refrain from

reproducing it in whole or in part without the written permission of MAP_IT.

MAP_IT will not return the Proposals/responses to the EOI received. The information provided by

the Agency/s will be held in confidence and will be used for the sole purpose of evaluation of

Proposals.

14. MAP_IT RESERVES THE RIGHT TO THE FOLLOWING

Reject any or all proposals received in response to the EOI without giving any reason

whatsoever.

Waive or change any formalities, irregularities, or inconsistencies in proposal format delivery.


MAP_IT

13

Extend the time for submission of proposal.

Modify the EOI document, by an amendment that would be published on the MAP_IT’s

website.

Independently ascertain information from other organizations to which Agency has already

extended a service for similar assignments.

15. OTHER INSTRUCTIONS

This is not a RFP (Request For Proposal) and commercial Bids should not be

submitted with this EOI.

The successful Agency should treat all data and information about MAP_IT obtained in the

execution of the proposed assignment as confidential, hold it in strict confidence and should

not reveal such data/information to any other party without the prior written approval of MAP_IT.

The proposal should be submitted strictly in the format provided in this EOI document and

should be signed by the authorized signatory with seal of the Company.

A signed copy of this EOI shall be submitted along with the technical proposal as a token of

acceptance of EOI terms & conditions.

The proposal should be free of overwriting/ corrections/ alterations.

The proposals should be signed by the authorized representative/s of the Agency.

MAP_IT would constitute a committee that will evaluate the proposals. The decision taken

by the committee in this regard is final and binding on all the agencies participating in this

EOI.

The agencies who wish to submit responses to this EOI should note that they should abide

by all the terms and conditions contained in the EOI. If the responses contain any extraneous

conditions put in by the agencies, such responses may be disqualified and may not be

considered for the empanelment / selection process.

16. DISQUALIFICATION

The proposal submitted by the Agency is liable to be disqualified if:

Not submitted in accordance with this document.

Proposal received in incomplete form or not accompanied by EMD amount.

Proposal received after due date and time.

Proposal not accompanied by all requisite documents.

Awardee of the contract qualifies the letter of acceptance of the contract with his conditions.


MAP_IT

14

Agency fails to enter into a contract within 15 days of the date of issuing the notice for

empanelment or within such extended period, as may be specified by MAP_IT.

17. MODIFICATION, SUBSTITUTION & WITHDRAWAL OF PROPOSAL

The Agency may modify, substitute or withdraw its proposal after its submission, provided that

written notice of the modification or withdrawal is received by MAP_IT prior to the deadline

prescribed for submission of proposals.

18. PROCESS OF EMPANELMENT

1. The Eligibility Criteria will be evaluated as per the format and process mentioned in the

EOI.

2. The Technical Proposal would be evaluated as per the format and process mentioned in

the EOI.

3. Only those Agencies who qualify as per the Eligibility criteria and technical evaluation

criteria will qualify for the empanelment.

4. Out of the qualified agencies maximum up to top 10 agencies as per the technical

evaluation marks would empaneled with MAP_IT.

5. MAP_IT shall get into an agreement with the successfully Empaneled agencies which

shall be valid for the period of 2 years.

6. MAP_IT may extend the period of empanelment and the number of agencies based on

the need.

19. AWARD OF WORK ORDER

a) As per the requirement MAP_IT shall seek financial proposals on a case to case basis from

the empaneled agencies mentioning the terms and conditions.

b) MAP_IT shall award the Work Order to the agency who would be quoting the least cost.

c) Agency would be required to deposit a total amount equivalent to 10 % Work Order value as

‘Performance Security’.

d) ‘Performance Security’ would be required only if it is more than the ‘Security Deposit’ amount

already with MAPIT. In such cases only the differential amount needs to be deposited, that

would be refunded after successful execution of that Work Order.

e) Payment would be made as per the Payment Terms specified by MAP_IT in the Work Order.

20. EARNEST MONEY DEPOSIT (EMD)/ SECURITY DEPOSIT

The Agency shall furnish, as part of its Proposal, a refundable EMD of INR 50,000/- (Rupees

Fifty Thousand only) through Demand Draft. The demand draft should be drawn on a


MAP_IT

15

nationalized / scheduled bank valid for minimum 80 days and in favor of the “MAP_IT

Bhopal” payable at Bhopal.

The proposal will be disqualified if the EMD is not submitted along with the proposal. EMD

of unsuccessful Agencies will be released as promptly as possible.

After signing the Contract with the empaneled Agencies’ the EMD amount will be

retained as a Security Deposit. It will be returned at the end of the contract.

The EMD may be forfeited in following cases:

1. If an Agency withdraws his Proposal during the period of Proposal validity or its

extended period, if any; or

2. In the case of a successful Agency, if it fails within the specified time limit to sign the

Agreement

21. TERMINATION BY DEFAULT

MAP_IT may, without prejudice to any other remedy for breach of contract, by written 30 days

notice of default sent to the Successful Agency, terminate the Contract in whole or part.

If the Successful Agency fails to deliver any or all of the systems within the period(s) specified in

the Contract, or within any extension thereof granted by the Purchaser pursuant to conditions of

contract clause or if the Successful Agency fails to perform any other obligation(s) under the

Contract.

In the event that MAP_IT terminates the Contract in whole or in part, pursuant to the conditions

of contract clause, it may procure, upon such terms and in such manner, as it deems appropriate,

systems or services similar to those undelivered, and the Successful Agency shall be liable to pay

MAP_IT for any excess costs for such similar systems or services. However, the Successful Agency

shall continue the performance of the Contract to the extent not terminated.

22. FORCE MAJEURE

Notwithstanding the provisions of conditions of contract the Successful Agency shall not be liable

for forfeiture of its security deposit, liquidated damages or termination for default, if and to the

extent that, its’ delay in performance or other failure to perform its obligations under the

Contract is the result of an event of Force Majeure.


MAP_IT

16

For purpose of this Clause, Force Majeure means an event beyond the control of the Successful

Agency and not involving the Successful Agency’s fault or negligence and not foreseeable. Such

events may include, but are not limited to, acts of Government either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

If a Force Majeure situation arises the Successful Agency shall promptly notify MAP_IT in writing

of such conditions and the cause thereof. Unless otherwise directed by MAP_IT in writing, the

Successful Agency shall continue to perform its obligations under the Contract as far as is

reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

23. TERMINATION FOR INSOLVENCY

MAP_IT may at any time terminate the Contract by giving written notice to the Successful Agency,

if the successful Agency becomes bankrupt or otherwise insolvent. In this event termination will

be without compensation to the Successful Agency, provided that such termination will not

prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter to

MAP_IT.

24. TERMINATION FOR CONVENIENCE

MAP_IT, by written notice of 15 days sent to the Successful Agency may terminate the Contract,

in whole or in part, at any time for its convenience. The notice of termination shall specify that

termination is for MAP_IT’s convenience, the extent to which performance of the Successful

Agency under the Contract is terminated, and the date upon which such termination becomes

effective. However any undisputed payment to the invoices of the task accomplished by successful

Agency would be paid by MAP_IT.

25. DISPUTES AND ARBITRATION

If any dispute of any kind whatsoever shall arise between MAP_IT and the Successful Agency in

connection with or arising out of the Contract, including without prejudice to the generality of

the foregoing, any question regarding its existence, validity, or termination, the parties shall seek

to resolve any such dispute or difference by mutual consultation. If the parties fail to resolve

such a dispute or difference by mutual consultation, the dispute can be resolved as per the

Arbitration & Conciliation Act 1996 or as per the notification thereof.


MAP_IT

17

Sect ion 3. ANNEXURES

26. ANNEXURE A - PROPOSAL FORM

(To be included in Technical Proposal Envelope)

Date: ___/___/2016

To,

The Chief Executive Officer, MAP_IT

State IT Center, 47 A,

Arera Hills, Bhopal 462004

Subject: Proposal for “Empanelment of Agencies for Design, Development/Customization in

Desktop GIS Software”

Dear Sir,

Having examined the Proposal Document, the receipt of which is hereby duly acknowledged, we,

the undersigned, offer to provide services for “Empanelment of Agencies for Design,

Development/Customization in Desktop GIS Software” and to meet such requirements & provide

such services as are set out in the Proposal Document.

We hereby attach the Proposal as per the requirements of the EOI document.

We undertake, if our Proposal is accepted, to adhere to the implementation plan (Key Events/

Activities and dates of the project) put forward in the EOI or such adjusted plan as may

subsequently be mutually agreed between us and MAP_IT or its appointed representatives.

We agree that you reserve the right in absolute sense to reject all or any of the products/ services

specified in the Proposal Response without assigning any reason whatsoever.

It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company

/firm/organization and empowered to sign this document as well as such other documents which

may be required in this connection.

Dated this …………………………. Day of …………………..20XX

(Signature) (In the capacity of)


MAP_IT

18

Duly authorized to sign the Proposal Response for and on behalf of:

……………………………………………………………….

(Name and address of the Agency)

Seal/Stamp of Agency


MAP_IT

19

27. ANNEXURE B - QUALIFICATION OF THE AGENCY

a) AGENCY INFORMATION SHEET

S/N Particulars Details

Page no. (for

any

attachment)

1. Name of the Entity/ Organization

2. Registered office address

Telephone number

Fax number

Email

3. Correspondence Address

4. Details of the Contact Person (name,

designation, address)

Telephone number

Fax number

Email

5. Year and Place of the establishment of the

entity/organization

6. Service Tax Registration details

7. Details of the offices present in Madhya

Pradesh, if any

b) FINANCIAL CAPABILITY

Format for providing Financial Information for any 3 consecutive years

S No Description Financial Year

2012-2013

Financial Year

2013-2014

Financial Year

2014-2015

Financial Year

2015-2016

1 Turnover

c) PROJECTS DETAILS


MAP_IT

20

S. No Item Details Attachment

Ref. No. for

details

1. Project Title

2. Name of Client

with address

3. Date of Award

4. Date of

Completion if

applicable

5. Amount

6. Project Brief

Note: the details to be filled for each project separately.

d) AVAILABILITY OF HUMAN RESOURCES

S. No Item Guidelines Attachment

Ref. No. for

details

1. Name of the

Employee

2. Designation of the

Employee

3. Years with the

Organization

4. Pay slip

5. ESIC/PF details Attach relevant documents

depicting payment towards the

PF/ESIC

6. Attach Undertaking from HR department for the concerned team

members.

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