Expanding E-GovernmentPartnering for a Results-oriented

Government

November 19, 2004

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GoalsFederal Government among the largest users of IT -- $60B annual spend

“ The Federal Government is results-oriented with the help of new disciplines and habits departments and agencies are adopting through the President’s Management Agenda (PMA)”

The Federal Government is Results-OrientedA Report to Federal Employees

August 2004

Goals Application of best practices to achieve increases in

productivity Benefits of IT investments far outweigh costs Citizens and government decision makers can find

information easily and securely

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Focus on Outcomes Driving Results & Productivity Growth Controlling IT Costs Implementing E-Gov Act of 2002 Improving Cyber-Security Building an Effective IT Workforce

PMA Scorecard

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Recent Highlights

Completing Deployments & Implementations

GSA recently awarded contract to develop marketing strategies for 10 of the initiatives

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Grants.Gov Update

Recently Completed Finalized Version Two of the Core Data Standard for SF 424

Upcoming Steps XML Schema for Mandatory Grants in final stages for submission

to OMB

Mandatory Grant Functionality to be developed for Grants.Gov System

Deploying Applicant System-to-System Functionality

Merging Backend of Find-and-Apply systems

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Recent Highlights

The Lines of Business effort, in partnership with Industry, continues to make progress

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Line of Business Timeline

Mar 2004 Apr 2004 May 2004 Jun 2004 Jul 2004 Aug 2004 Sep 2004

Kick Off Meeting

Final Solution & Architecture

Draft Solution & Architecture

RFI Distributed

Develop Common Solution & Target Architecture

Define/ Plan LoB

Monitor and Communicate LoB Progress/Status

RFI Responses Received

LoB Vision & Plan Completed

Develop Business Case

Draft Joint Business

Case

Final Joint Business

CaseEarly Sept. ‘04

Develop RFI

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Grants Management LoB Participants

Managing Partners Department of Education National Science Foundation

Partnering Agencies Department of Commerce

Department of Defense Department of Energy Department of the Interior Department of Justice Department of Transportation Environmental Protection Agency Department of Health and Human

Services Department of Transportation Institute of Museum and Library

Services

National Endowment for the Humanities

Department of State

United States Agency for International Development

Department of Veterans Affairs

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Grants Management LoB

Consortia-based approach to develop service centers around functional AND grant-type competencies

Task force in process of identifying consortia members in FY05

Service Centers likely to be Federal consortia (currently no government-wide grants providers exist)

Business cases will be submitted in the Fall of 2006 as part of the FY07 budget process

Implementations are anticipated to begin in FY07

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Grants Management LoB

•Access to status review

•Create / validate users•Receive applications / proposals and unsolicited proposals•Apply business rules & assure administrative compliance•Authenticate submissions•Identify appropriate programs for consideration• Acknowledge receipt of proposal •Send submission updates

•Search / find & target opportunity•Form partnerships•Get business & technical assistance from grantor•Develop proposal & contents (E –submission)

•Distribute solicitations•Support applicant during proposal development•Establish submission process•Create / publish announcement

•Develop project/solicitation• Response back•Appeal step on allocation of non-competitive money • Clearance process•Establish milestone for completion of grant•Information collection clearance• Create forms

6) Status & Update

3&5) Authenticate & Intake

1) Program Announcement

2&4) Find & Apply

0) Pre Programming

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10

7 9

PRE-AWARD

• Commit funds• Obligate funds• Disburse funds• Funds control•Congressional notification • Public announcement

9) Award Fulfillment

•Setup financial obligations and tracking

•Access to status review

• Coordinate• Plan•Conduct reviews (Admin, Budget, Policy, Merit, and Business Reviews)•Make award decision and provide review output• Notify Congress• Merit/peer review panelist support services

10) Receive Notification

8) In Process Status Review and Support

7) Conduct Review & Decision

•Prepare reports in a timely manner•Focus messages on appropriate goals for sponsor•Program unique reports

• Conduct site visits & one-on-one interactions with project director

• Financial compliance review• Review program & reports • Risk assessment (portfolio management)• Audit tracking • Amendments / modifications • Conduct annual consultation• Grant administration• Administrative actions• Recapture and reallocate funds• Monitoring use of program income

12) Reports

11) Award Management & Oversight

•Submission of final reports •Financial reconciliation

•Distribution & archiving of grant reports•Link to financial management processes•Financial reconciliation •Enterprise Management Information Reporting•Recapture property owed to the government•Report inventions/copyrights•Identify best practices; share with others

14) Grantee Close-out

13) Grantor Close-out

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0 1 3,5

2,4 6 12

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AWARD POST-AWARD CLOSE-OUT

Process Flow Legend

Highly Generic

Generic With Flexible Business Rules/Data

Fully Tailored

# Circles indicate Grantee Functions

# Squares indicate Agency Functions

Common Grants Management business processes hosted by Shared Service Providers using reusable technology components.

Common Grants Management business processes hosted by Shared Service Providers using reusable technology components.

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Keys to Continued Success of E-Gov

Goals75% of agencies with acceptable business cases

At least 50% (13) agencies managing projects to within 10% of cost, schedule, performance

90% of IT systems properly secured

50% of agencies close skill gaps

Institutionalization of initiatives in business lines

Goals75% of agencies with acceptable business cases

At least 50% (13) agencies managing projects to within 10% of cost, schedule, performance

90% of IT systems properly secured

50% of agencies close skill gaps

Institutionalization of initiatives in business lines

Results

Results

FactorsAcceptable Business Cases

Earned Value Management

Cyber Security

Human Capital

Governance and Leadership

FactorsAcceptable Business Cases

Earned Value Management

Cyber Security

Human Capital

Governance and Leadership

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What Is Coming

Common Solutions delivering simplified and unified outcomes

Adoption of data standards and modernization efforts in lieu of legacy systems

Business oriented approaches adopting best practices and shutting down ancillary and duplicative systems

Services-oriented Architecture (SOA)

Graduation of E-Gov Initiatives – completion of development & implementation phase

Development of fee-for-service business models Increased agency adoption and customer utilization

Federal Enterprise Architecture E-Government Initiatives President’s Management Agenda

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Questions