Exhibitor Manual - JFW Japan Creation · 30-07-2014 · （Blue） Student Student ... Please describe your sales point regarding such as company profile, PR, product ranges, techniques,

Released on .July 30, 2014

Exhibition Hall 1 , Tokyo International ForumNovember 5(Wed) - 6(Thu), 2014 Organizer: Japan Fashion Week Organization http://www. japancreation.com/

Exhibitor Manual

◇ General Information ･････････････････････････････････ 2

Event Information

Location & Access

Color coded badges

Participation Fee

Organizer’s service

Invitation Card

Exhibitor name card

◇ Promotion ････････････････････････････････････････ 6

Fabric Submission for Trend & Index Corner

Upload to the Website

Advertising in Official Guidebook, Trade Papers

◇ Venue Management ･･･････････････････････････････ 13 Appointment of Forwarder & Transport Order

Exhibitor Stock Free Storage for Exhibitors’ Baggage Exhibiting Standard Booth

Booth Decoration and Manners

Option Service

HOTEL INFORMATION for JFW JAPAN CREATION 2015

◇ Exhibition Rules & Regulation ･･････････････････････ 19

◇ Contact ･･････････････････････････････････････････ 21

Application Forms

OS-1 Trend & Index Fabric Submission Base Sheet

OS-2 Exhibitor Information

OS-3 Advertising Application

OS-4-1 Exhibiting Standard Booth

OS-4-2 Additional Booth Equipments OS-4-3 Additional Electrical Supply

OS-5 Appointment of Forwarder & Transport Order

OS-6 Hotel Reservation Form

C O N T E N T S

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General Information

1. Event Information Event Name JFW JAPAN CREATION 2015

Schedule Move-In & Booth Display

November 4 (Tue), 2014 3:00 p.m.-6:00 p.m.

Show Opening hours

November 5 (Wed), 2014 10:00 a.m.-6:00 p.m.

November 6 (Thu), 2014 10:00 a.m.-6:00 p.m.

Venue opens to exhibitors: 9:15am on both days.

Dismantling & Move-out

November 6 (Thu), 2014 6:00 p.m.-8:00 p.m.

Venue Exhibition Hall 2, Tokyo International Forum 5-1 Marunouchi 3-chome, Chiyoda-ku, Tokyo 100-0005, Japan http://www.t-i-forum.co.jp/english/index.html

Organizer Japan Fashion Week Organization (JFW)

Supported by Ministry of Economy, Trade and Industry, Organization for Small & Medium Enterprises

and Regional Innovation, Japan, Japan External Trade Organization (JETRO), Japan Apparel Industry

Council, The Japan Textile Importers Association

Visitors: Buyers only

Apparel textile/fashion academy and school students and relevant visitors are also admitted to enter

with presentation of ID cards.

Promotion activities

・ Distribution of invitation mailing directly to approx. 20,000 buyers registered at JFW to arouse positive attention.

・ Presentation to key targeted buyers by face-to face meetings/telephone to ensure their attendance.

・ Exhibition ads. on trade papers/media and publicity through these with focus on exhibitors.

・ Website promotion, on-line registration of buyers, and e-mail newsletter to domestic/abroad subscribers (approx. 36,000 readers in Japanese, English, Chinese).

･ PR activities in collaboration with related trade association/group.

・ Promotion through overseas show, Preview in Seoul, Intertextile Shanghai Apparel Fabrics, Milano Unica.

Admission Fee

2,000 Japanese yen including consumption tax.

Free admission for visitors with invitation

50% discount voucher will be available at the official website.

1,000 Japanese yen for students with ID

Related Programme 「FORM PRESENTATION」「FORUM」 2

http://www.t-i-forum.co.jp/english/index.html

2. Location & Access

Exhibition Hall 1（3,000 ㎡） Tokyo International Forum The Exhibition Hall encompasses a generous floor area of 2,000/3,000m2. This is surrounded by glass and

granite walls with a ceiling height of 9m and double-level atrium design. The interior of the hall is visible from

the B1 concourse to provide a glimpse of exhibitions for passersby.

Access

http://www.t-i-forum.co.jp/english/access.html

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http://www.t-i-forum.co.jp/english/access.html

3. Color coded badges

4. Participation Fee Please complete your payment no later than July 31(Thu), 2014.

Please consult JFW Japan Creation Steering Committee when unavoidable delay.

All bank charges including bank commission and correspondent bank charge to be paid by participant.

Cancellation Charge of participation fee

From the invoice issue date to August 8, 2014: 20% of the total participation fee

From August 9 to September 8, 2014: 50% of the total participation fee

On and after September 9, 2014: 100% of the total participation fee

Consumption tax The participation fee includes consumption tax of 8%.

5. Organizer’s service Drink ticket available at Business lounge/café counter

Drink tickets (5pcs of coupon/exhibitor) will be delivered to exhibitors for catering available at free of charge

at business lounge. ※Drink tickets (30pcs of coupon/Space exhibitor) will be delivered to exhibitors for catering available at

free of charge at business lounge. ※You will be received the drink tickets on preparation day of November 4.

Wireless LAN Wireless LAN is available at organizer’s office at free of charge. (Please use your own PC)

* The details will be informed later.

Apparel Manufacture

/Retailer （Red） Wholesaler/Trading firm /Planning house (Green)

Visitor（Black）

Organizer related associations

（Gray） PRESS（Gray）

アパレル・小売

Visitor

主催関係者・関係団体

問屋・商社・企画会社他

Exhibitors（PTJ）（Brown）

出展者（PTJ）

PRESS

Organizer （White）

出展者(JFW-JC)

Exhibitors (JFW-JC) （Blue）

Student（Black） Student

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6. Invitation Card Invitation (100 copies) and exhibitor’s name card (5 copies) will be dispatched directly to exhibitors in

advance by the middle of October 2014.

※For additional request for copies, please contact the organizer.

7. Exhibitor name card Exhibitor name cards will be delivered 5 copies per booth by middle of October.

Additional copies will be available at organizer’s office on preparation day.

226mm

115mm

Please write your company name and address and booth number.

Please attach stamp here when mailing.

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Promotion

1. Fabric Submission

Fabric Submission for Trend & Index Corner : Mandatory

From 5 to 10 qualities. ※per exhibitors. Fabric size:【40(Length)cm x 30(Width)cm approx.】for the

season 2015 Autumn & Winter. Exhibitors may submit their most creative, seasonal and recommended fabrics. Regarding JFW trend direction, Please refer to (“JFW Textile View 2015AW”) About JFW Trend & Index corner

Located at the main entrance of the show,

It functions as buyers’ first-hand guidance to provide exhibitors’ overview, and lead directly to relevant

booths. - Trend corner showcase exhibitors’ textiles/related products classified according to the

trend themes.

- Index corner are classified according to textile category to be displayed approximate 3 pcs

/ Exhibitor.

To participate in the Trend & Index Corner Display / Guide: Mandatory -Please follow the guidelines for the submission of fabric swatches indicated in the [OS-1 Trend &Index Fabric Submission Base Sheet] and send your sample swatches to reach JFWO No later than September 24 (Web), 2014 -Please kindly note that once submitted, fabrics will be used in the display and not returned. -Please also note that the JFWO shall have the final choices of items displayed in the Trend & Index corner.

■How to attach samples

1. Photocopy base-sheet for your multiple submission. 2. Cut sample swatches into 40(Length) x 30(Width) cm. 3. Fill in the format and staple to submit. One sample fabric per one Base Sheet. * Note: Staple fabrics under this Base-Sheet.

≪Textile≫

Application Forms OS-1

40cm x 30 cm (Face Up)

Warp Direction

< Support Industries >

Staple

■Button

Please put a product

in the plastic bag

■ Ribbon


in the plastic bag

50(Length) cm

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JFW TEXTILE VIEW 2015 Autumn/Winter Textile Trends

2015 Autumn/Winter Overview

< Express yourself and take risks > All of us, as fashion aficionados, must constantly evolve; ceaselessly and whole-heartedly striving to take

action with the last of our power and with unwavering focus on different views and ideas. It means we have

to keep clear heads and remember the direction in which we should proceed, uncompromisingly,

regardless of options; confronting our inner selves and remaining indefatigable in the face of risks to come.

All we need is a challenging spirit in an ultra-progressive guise … and lest we forget, there is a daily need

to perceive and discover a brand new start – which is precisely why we need to fully express ourselves!

Scented Splendour A splendid universe of scent entices our souls with symphonic florescence. A supreme fragrance, with

lingering lyricism, touches our hearts and imprints itself indelibly in our memories. Ethics of wafting scent,

dovetailing our lives and spirits, sparkle in splendour while demarcating aesthetic essence and human

creativity. Sensing provocative elegance from magical affinity.

Playful Collage

A collage of artwork packed with an abundant and playful spirit alongside beats of modernity. Multi-coloured

lux of extravagance; suggestively audacious yet with a sensitive spirit. Graphical lines spiral with an art-

mindful nuance and an intuitive aesthetic sense which underpins abundant passion around twirling

curiosity.

Time Slips

A tale of poetical resonance; touching our innermost heartfelt depths and transcending generic axes of

time and space. Expressive artworks epitomizing a stream of eternity, navigate us to a gateway opening

into an unknown universe of time and space. Plunge into the unknown world of aesthetics of human nature,

reaching for infinite possibility.

Chic-Kawaii Essence

A Japanese adjective of increasing global prominence, ‘kawaii’ is commonly employed with reference to

the unique Japanese perception of sensibility. Things of beauty are equally deserving of the term

‘kawaii’,reflecting an adorable degree of cuteness. Seeking an evolved style of ‘kawaii’ nature, to the

degree of chic profundity, nurtured in a cultural transition to cherish evanescence. Tactfully manipulate

kawaii essence for ultra-amusing and exciting pleasure, to be watched and dressed!

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2. Business icon These icons serve as visitors references to your business availabilities appeared on booth signage,

website and printed matter.

・Availability of stock sales ・Available min. order per roll

・Capable of export ・Business toward Eco products

3. Upload to the Website URL: http://www.ptjapan.com/

■Uploading of Exhibitors’ Information to the website PTJ intends to boost its promotional activities by inserting detailed Information submitted by exhibitors

prior to the fair to enhance the appeal to visitors in conjunction with timely publication of e-mail

magazines. Fully exploit this system which allows exhibitors to link to their own websites, for even more

PR and exposure.

Guideline for submission of company info: ■Keywords for Website Search Engines of Exhibitors

Please submit the detailed info. on Exhibits (dealing products), fabric features, and/or use/application, as

these will serve as important keywords with which to search through materials and exhibitors for

searchers/visitors. ■Description of Company PR (max. 60 words) Please describe your sales point regarding such as company profile, PR, product ranges, techniques, your

news for the season.

■Photo Image（1photo）

1photo of such as your main product, corporate image can be posted. Photo representing your above

description of company PR would be recommended.

※Photo data to be by jpeg form.

※The recommended trimming size: 400*400 pixels / 72dpi or more.

※Please include your company name on file name.

※Your photo and PR may be subject to be covered in JFW e-mail magazines.

Application Form OS-2

■To apply for Exhibitor Information : Mandatory Please submit the Information for the website by August 29, (Fri.) 2014 to JFW Organization. Please file in an application form downloadable from the exhibitor only page.

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http://www.ptjapan.com/

4. Advertising in Official Guidebook, Trade Papers Advertising in the official guidebook, trade papers are available by optional service in relation to JFW

textile show – JFW Japan Creation, Premium Textile Japan. These media exposure before/during the

show enables you to communicate your message, corporate concept or textiles/products to arouse

buyers’ interest to attract them to your booth. Please also note that trade papers plan to run a feature

story, exhibitor highlight to cover JFW textile show so that synergy effect of your advertisement is

expected. Taking this opportunity your full utilization of these would be appreciated.

※ Please note that only exhibitors are eligible for advertising in the official guidebook and trade papers. ※The Price including consumption tax, indicates 8% tax. Advertising in Official Guidebook ◆Official Guidebook

This carries the full information regarding the show; exhibitor information, related programmes, seminar

schedule, floor map to be distributed to visitors.

●Circulation 15,000 copies ●Contents JFW TEXTILE VIEW, Exhibitor information, seminar schedule, floor map ●Ads menu （incl. consumption tax）

・1-Colour（black & white） 1page ads：w129mm × h192mm ： JPY 216,000

・1-Colour（black & white） 1/2page ads：w129mm × h93mm ： JPY 108,000

※The organizer reserves the right to decide the page layout.

●Deadline for application of official guidebook： August 29 (Fri.), 2014

●Deadline for material submission： September 12 (Fri.), 2014

※ File in illustrator data. Printing according to your submitted data and no test print for proof.

●File specifications

Windows Illustrator (ai) up to the version CS5 with outline font.

(Mac Illustrator (ai) up to the version OS9)

All photo data（EPS） to be linked.

Attach printing sample or pdf.

To send print data, you will be informed of details after your application for advertising.

●Submit email to: [email protected]

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Trade Paper Ads (2 Media) ◆Senken Shimbun Senken Shimbun is the major daily trade broadsheet covering the latest textile and fashion news in Japan

and its globalization trends, maturation of consumer needs and its diversification, IT trends etc., to report

on market changes and new developments through sensitive observations of emerging movements in

modes and society.

●Remarks: Daily fashion business trade papers reporting latest news.

●First published: July, 1948

●Circulation: 200,000 copies.

●Type of readership: apparel/retailer/distribution 37.5％, trader/upstream of business 23.6％,

educational institution 2.5％, student 25.2％, others 11.2％

●Ads menu （excl. consumption tax.）※Please inquire about color printing fee.

・1-Colour （black & white） full 12column ・1-Colour （black & white） full 4column

Size w377 × h512mm ：JPY1,470,000 Size w377 × h168mm：JPY490,000

・1-Colour （black & white） half 4column ・1-Colour （black & white） mini column

Size w186 × h168mm：JPY245,000 Size w89 × h168mm：JPY100,000

●Deadline for application: October 17 (Fri.), 2014

●Deadline for material submission: October 20 (Mon.), 2014



Illustrator (ai) up to the version CS3 with outline font.

All photo data（EPS） to be linked. Attach printing sample or pdf.



●Release date (plan): October 27 (Mon.), 2014 at inside of the pages

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Trade Paper Ads (2 Media) ◆Sen-I-News A daily all-round textile trade paper; published for 65 years. Well received by readers in the textile industry

as a textile news board. With a company slogan “community-based friendly media”, it reports on news

from 6 bases, including Osaka, Tokyo and Shanghai.

It reports on all distribution, with a scope going from textiles and apparel to retail; domestic and international

sources an original analytical perspectives for developing your business today, a time of rising momentum

toward domestic manufacturing in the textile industry.

●Remarks: Acknowledged trade papers subscribed by the fabric company, trading firm, textile industry

related, apparel manufacture, retailer.

●First published: April 27, 1950

●Circulation: 68,000 copies. (As of July 2010.)

●Type of readership: apparel 32％, trader 23％, retailer 14%, textile maker/knitter 12%,

dyeing/machinery maker 7%, association/others 12%

●Ads menu （excl. consumption tax.）

1-Colour （black & white）inside of the pages: Size w132.8 × h119.5mm

JPY100,000 (for full colour, plus JPY50,000)

●Deadline for application: October 20 (Mon.), 2014

●Deadline for material submission: October 29 (Wed.), 2014



Windows Illustrator (ai) up to the version CS5 with outline font.

(Mac Illustrator (ai) up to the version OS9)

All photo data（EPS） to be linked.

Attach printing sample or pdf.



●Release date (plan): November 5 (Wed.), 2014 at inside of the pages

■ To apply for Advertising Please submit 【OS-3 Advertising Application】 to JFW Organization by due date of each media by FAX.


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Venue Management 1. General The Organizer is responsible for the general security of the entire venue but will not undertake any

financial or legal responsibility for any type of risk concerning or affecting the exhibitors’ personal

belongings and exhibits.

The exhibitors must wear an exhibitor badge when entering the exhibition hall from the move-in day

to the close of the show.

For schedule of preparation day as move-in, during the show period, and move-out, please refer

to “Event Information, 1. Schedule” on P.2.

2. Appointment of Forwarder & Transport Order Delivery of Exhibits

If you decide to send the goods by official forwarder, please fill in the application form below.

Note: Although, “Kintetsu World Express Sales, Inc.” may be able to clear late cargo in enough time to

meet the show set-up deadline, Kintetsu World Express Sales cannot guarantee timely arrival if your

delivery is delayed. Hence, we request each exhibitor to respect the arrival deadline. Insurance

Official Forwarder is able to undertake only cargo transportation insurance if you require.

Insurance will cover the whole time to be involved in this transport including in transit time.

Order Forms

Please send the application form 【OS-5】to Kintetsu World Express Sales, Inc. by FAX before September 19, 2014.

Deadline for Cargo Arrival in Japan

Contacting Kintetsu World Express Sales, Inc.

If you have any questions, or require further information, please contact Kintetsu World Express Sales, Inc.

directly. When sending your correspondence, please be sure to indicate the fair name and your company

name, so as to ensure smooth communication.

Shipment Deadline Date Airport / Port

Air Shipment October 26, 2014 NARITA AIRPORT

Sea Shipment October 21, 2014 TOKYO PORT

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Kintetsu World Express Sales, Inc.

Event & Exhibition Logistics Dept.

TDS Mita Bldg. 2-7-13 Mita, Minato-Ku, Tokyo 108-0073, Japan

Tel：+81-3-5443-9455

Fax：+81-3-5443-9457

Contact: (Main) Shuji Uchibori, (Sub) Yosuke Masuda

E-mail: [email protected] / [email protected]

3. Hand Carried Baggage for Move-in and Move-out

Hand carried baggage is also allowed during move-in and move-out ・Instead of assigning official forwarder, hand carried baggage by exhibitor is also allowed. ・Please note that time for move-in starts at 3:00 p.m. on November 4. ・In case of using your own vehicle, a paid parking lot is available at B3F of Tokyo International Forum or a public parking lot on ground. （Please note that the organizer is not responsible for securing parking space.）

4. Exhibitor Stock Exhibitor stock on preparation day of Nov.4

Exhibitors’ empty cartons and unnecessary stuff during the show period shall be kept in a cage wagon

provided by the official forwarder. All of this stock is to be transferred to the official forwarder’s stock place.

Please note that you cannot remove your stock during the show until the show close on Nov. 6.

・ Please keep your stocks in the cage wagon located as shown below. Be sure to mark your booth No. and company name on each of your stock. Please note by yourself how many stock items.

・ In receipt of your stock, you are kindly requested to confirm the nos. of cartons/items in the presence of the official forwarder.

・ When move-out, please pick up your stock at free stock place.


■Please send the Application form 【OS-5】 to Kintetsu World Express Sales by FAX

before September 19(Fri), 2014.

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mailto:[email protected]


＊ Location of free stock (Cage wagon) on move-in and move-out day.

5. Free storage for exhibitors’ baggage

■ Storage for show period only Free storage for exhibitors’ baggage is available only for the show period as shown on the above map.

Please note that this space is open only to exhibitors to use free at the exhibitors’ own discretion.

6. Move In & Out by car Parking charge: ¥200 for 30 minutes Open times：7:00 a.m.～11:30 p.m. Visit：http://www.ipos.co.jp for information on parking space availability. ※Car parking is available underground. The car park is open to the general public, as well as users of the Tokyo International Forum facilities.

PTJ Hall JFW-JC Hall

Location of cage wagon

Free storage

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http://www.ipos.co.jp/

7. Exhibiting Standard Booth Packaged booth includes basic equipment needed for display and meetings.

-For additional equipment, please fill in the application form to order and send the official contractor.

-For multiple booths, equipment to be provided in multiple quantities except for one fascia board.

Standard Booth design: (w.3m × d.2m = 6sqm)

Standard items - Complete booth construction with panel (Back/side panel h2,400mm)

- Fascia board (Company name, country, booth number, business icon)

- 4 hanging racks

- 1 table(h700 □600mm) & 2 chairs

- 4 longarm spotlights (incl. power supply up to 1KW)

- Booth carpet

■Please send the application form to Krypton Inc. by September 26, 2014

-Exhibiting Standard 【OS-4-1】: Mandatory

-Additional order for equipment. 【OS-4-2】

-Additional electrical Supply. 【OS-4-3】

Application Forms OS 4-1 OS 4-2 OS 4-3

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8. Booth Decoration and Manners All exhibits are to be displayed inside the exhibitors’ own booths. The exhibitors are requested to distribute

their own promotional materials inside their own booth. Any distribution of brochures and materials in the

public areas is not allowed.

Hanging products over walls at booths is this not recommended as this may spoil the view of the trade

show. Using professional equipment is highly recommended to make your booth appealing to visitors.

Eating inside the booths and any activities which could cause unpleasantness or otherwise disturb visitors

and other exhitors.

No nails or fixtures are allowed to be affixed to the partitions and floor. Exhibitors are liable for any damage

caused to booth fixtures, and fittings. (To display posters or styrene boards on the walls, adhesive tape or

hook attachments are allowed.)

Any backdrop items displayed by exhibitors should not exceed the max height of 2.4meters at the back

wall, 2.4meters at the side wall.

The materials used for booth construction and decoration must be non-flammable, approved by the Fire

and Disaster Management Agency of Japan.

When evacuating, please pack all the items brought in to restore the booth to its original condition.

■ Regulations on Booth Display

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9. Option Service Paid copy service is available at the organizers’ office area.

Black & White: 1sheet / 10 yen. Color copy: 1sheet / 50 yen. Fax service: 1 time unit/ 50yen.（only

for domestic transmission. Other services including overseas transmission are available at the

business center on the 4th floor)

Broadband internet connection by wired/wireless will be available at the fee below. Please contact

official contractor to order.

- Wired @ 57,240 yen (tax included) /during the show

- Wireless broadband @68,040 yen (tax included) /during the show

Booth cleaning service will be available in the evenings of Nov 5 and Nov 6.

Cleaning fee is 1,620 yen (tax included) per booth of 6 ㎡ (per 2 days).

If you require the booth cleaning service, please apply to the Official Contractor by September 26.

*Space : JPY:270/1 ㎡

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10. Hotel Information for JFW JAPAN CREATION 2015 JTB Global Marketing & Travel Inc. provides exhibitors for JFW-JCJ2015 accommodation arrangement near the venue during the exhibition. Reservations will be confirmed in order of receipt of the application form. Late applications are subject to availability.

10-1. RESERVATION AND PAYMENT

a) For hotel reservations, please complete the attached Application Form 【OS-6】and send it to JTB Global Marketing & Travel Inc by facsimile no later than October 6, 2014.

b) Application must accompany a deposit for the total accommodation charges in Japanese Yen. Payment should be made in the form of one of the following credit cards.

1. MASTERCARD 2. DINERS CLUB 3. VISA 4. AMERICAN EXPRESS Please ensure that the Application Form is undersigned by the cardholder.

c) JTB GMT will charge the total amount of the accommodation charge to the credit card by the designated date in the reply fax, and will fax a written confirmation of hotel reservation.

【Hotel list】 Area(access to venue) Name of Hotel Single with bath Twin with bath

10 min. walk to TIF 1 min. walk from JR Tokyo Sta. (Nihonbashi Exit)

Hotel Metropolitan Marunouchi

1-7-12 Marunouchi, Chiyoda-ku, Tokyo 100-

0005

Phone: +81-3-3211-2233

JPY19,980 *Breakfast not included


10 min. walk to TIF 6 min. walk from JR Yurakuchou Sta. (Kyobashi Exit)

Hotel Monterey Ginza

2-10-2 Ginza, Chuo-Ku, Tokyo,104-0061

Phone: +81-3-3544-7111


JPY12,700(22 NOV) Single only

15 min. walk to TIF 10 min. by car from JR Tokyo Sta. (Yaesu Exit)

Courtyard Tokyo Ginza Hotel

6-14-10 Ginza, Chuo-ku · Tokyo, 104-0061

Phone:+81-3-3546-0111



※The rates are per room per night, including service charge and taxes. Breakfast is not included. ※If you wish to have breakfast, please inform JTB when sending the application form. 10-2. CANCELLATION CHARGE

To cancel or to change a booking, please fax a written notification to JTB GMT. The following cancellation fees will be deducted before refunding.

Up to 10 days before the first night of stay……………………………..……….No charge 9-2 days before…………………………………………………………………….20% of one night charge 1 day before…………………………………………………………………………80% of one night charge On the day of arrival / No notice given ...................................................... …100% of one night charge

■Please send the Application form to JTB Global Marketing & Travel Inc. by FAX before October 6(Mon), 2014. Address: JFW Japan Creation 2015 DESK, 2-3-11 Higashishinagawa, Shinagawa-ku Tokyo, Japan 140-8604 Phone: +81-3-5796-5446/Fax:+81-3-5495-0785 E-Mail：[email protected] Hours: 10:00 a.m -5:30 p.m.(Japan time) Mon-Fri except holiday


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1. General Exhibitors are required to observe and comply with all the laws of Japan.

2. Visa Exhibitors from overseas may be required to obtain a visa to enter Japan. Please refer to the Ministry of

Foreign Affairs of Japan for your support. http://www.mofa.go.jp/j_info/visit/visa/index.html As an organization policy, JFW Organization is unable to provide any letters of invitation to any exhibitors

or visitors for visa application purpose.

All exhibitors and visitors are required to arrange their own visas for travel to Japan if required. For

further information of the visa application procedures, please contact the Consular Section of your

nearest Embassy or Consulate General of Japan.

http://www.mofa.go.jp/about/emb_cons/mofaserv.html

Our cancellation policy is effective and applicable regardless of any status of visa procedures. 3. Insurance The Organizer is responsible for the general security of the entire venue but will not undertake any

financial or legal responsibility for any type of risk concerning or affecting the exhibitors’ personal

belongings and exhibits.

The Organizer will not undertake any financial and legal responsibility for any loss or damage suffered by

any third party by theft, fire or natural causes. Exhibitors are responsible for effecting all necessary

insurance which should cover their displays, exhibits, stand-fittings and fixtures and other third parties

against loss or damage by theft, fire or natural causes. 4. Sound Restriction All audio-visual equipment must not generate a noise level which causes any annoyance or

inconvenience to other exhibitors. The organizer reserves the right to terminate any activities of sound by

the exhibitors if there are complaints. 5. Photography Video Shooting and Sound Recording Unauthorized photography, video shooting or sound recording is not allowed in the exhibition hall. Only

press photographers with PRESS badges are allowed to conduct press activity and the exhibitors are

asked to cooperate with them.

6. Fire & Safety Regulations Smoking is prohibited in the exhibition hall except for in the designated smoking room.

No obstruction to be placed around emergency exits, fire hose and fire extinguishers.

Exhibition Rules & Regulations

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http://www.mofa.go.jp/j_info/visit/visa/index.html

http://www.mofa.go.jp/about/emb_cons/mofaserv.html

7. Accident Reports In case any accident occurs in the exhibition booth or is caused by exhibitors, the exhibitor shall notify

the organizer immediately and take all action to help the sufferer minimize loss and maintain order.

8. Intellectual Property Rights

Intellectual property rights for all exhibits should be protected from infringement at the fair venue .

JFWO will not indemnify and will not be responsible for any infringement. The exhibitors shall guarantee the organizer that the exhibits and the publicity materials do not violate or

infringe any third party’s rights including trade marks, copy rights designs, names and patents. Exhibitors

shall agree to assume the obligation to compensate the organizer for legal costs and other damages

arising from a lawsuit based on the claims.

9. Shipping & Custom Clearance JFWO assigned “Kintetsu World Express Sales, Inc.” as an official forwarder. They are sure to provide all

foreign exhibitors with a skilled and well-experienced exhibition service covering required for all the

inbound and outbound affairs starting from arrival at the airport/port up to return handling including

necessary on-site attending.

For detailed procedures, please refer to P.12 “Appointment of forwarder & transport order”

The exhibition hall is “Not Bonded Exhibition Area” for this exhibition.

All exhibition goods should be cleared through customs.

10. Delivery of Exhibits, Evacuation The organizer - JFWO will not accept or sign for any goods delivered by the official forwarder on behalf

of any exhibitors.

Exhibitors are requested to make sure that a representative from their company will be at the stand to

receive the goods. For baggage carried, please refer to P.13 “Hand carried baggage”

No items at the exhibition can be removed from the booth before the closure of the fair without the

approval of the organizer. 11. Others

No announcement and paging for exhibitors will be made during the exhibition period.

The organizer may cancel or postpone the fair owing to unavoidable disasters such as earthquake or

fire. In such cases, the charges payable to the exhibitor will be adjusted accordingly. However, the

organizer will not be liable for any compensation for the exhibitors’ expenditure incurred.

20

CONTACT Organizer

Japan Fashion Week Organization (JFW Organization) Textile Div.

8F Kanou 5th Bldg, 3-26-16 Shibuya ,Shibuya-ku, Tokyo 150-0002, Japan

Tel +81-3-5215-5469

Fax +81-3-6805-0793

Email [email protected]

Official Contractor Krypton Inc.

Kojimachi Palace2F, 2-14 Kojimachi, Chiyoda-ku, Tokyo 102-0083, Japan

Tel +81-3-5215-5469

Fax +81-3-5215-5463

Email [email protected]

Contact Shunsuke NAKASUJI (Mr.)

Koichi ASANO (Mr.)

Official Forwarding Agent Kintetsu World Express Sales, Inc.

Event & Exhibition Logistics Dept.

TDS Mita Bldg. 2-7-13 Mita, Minato-Ku, Tokyo 108-0073, Japan

Tel: +81-3-5443-9455

Fax: +81-3-5443-9457



Accommodation & Travel Agent JTB Global Marketing Travel

c/o JFW Japan Creation 2015

JTB Bldg., 2-3-11 Higashi Shinagawa, Shinagawa-ku, Tokyo 140-8604, Japan

Tel +81-3-5796-5446

Fax +81-3-5495-0785

E-mail: [email protected]

Hours: 10:00 a.m.- 5:30 p.m.(Japan time) Mon-Fri except Japan national holidays

Interpreter To hire interpreters, please contact Simul International in advance.

Advance payment only.

SIMUL INTERNATIONAL TEL: +81-3-3524-3101

http://www.simul.co.jp/en/top.html

21






http://www.simul.co.jp/en/top.html

Deadlines for Application Forms

Please note that application sent after the deadline may not be accepted.

Form

Number

Application Forms Send To Deadline

OS-1 Trend & Index Fabric Submission Base Sheet

JFW Organization September 24,

2014

OS-2 Exhibitor Information JFW Organization August 29, 2014

OS-3 Advertising Application JFW Organization Please refer to

deadlines on

manual

OS-4-1 Exhibiting Standard Booth KRYPTON Inc. September 26,

2014

OS-4-2 Additional Booth Equipment

KRYPTON Inc. September 26,

2014

OS-4-3 Additional Electrical Supply

KRYPTON Inc. September 26,

2014

OS-5 Appointment of Forwarder & Transport Order

Kintetsu World Express Sales, Inc.

September 19,

2014

OS-6 Hotel Reservation Form JTB October 6, 2014

※Mandatory

※

※

※

■Guidelines: ◆Quantity limit: approx. 5 to 10 pcs. /exhibitor. ◆Please submit your fabrics swatches for Premium Textile Japan 2015A/W Trend Direction.

Please refer to the ‘Trend Direction “JFW Textile View 2015A/W’ exclusively for exhibitors. ◆Swatches are classified according to the trend themes to be displayed in the JFW Textile View

corner. ◆Fabrics will be used in the display and not returned. ◆PTJ shall have the final choices of items displayed in the Trend corner/inserted in the fabrics

guide submitted. ◆Requested size: 40(Length) x 30(Width) cm fabric per base Sheet

Exhibitor

Contact Name Dept

Product Name Item No.

Composition in full words e.g. Silk, Polyester (No abbreviation：e.g. Si, PL)

Trend Please tick ✓ one where appropriate Please refer to the “Trend Direction JFW Textile View 2015A/W”

□ Scented Splendour □ Playful Collage □ Time Slips □ Chic-Kawaii Essence Specific Note:

■How to attach samples

1. Photocopy base-sheet for your multiple submission. 2. Cut sample swatches into 40(Length) x 30(Width) cm. 3. Fill in the format and staple to submit. 4. One sample fabric per one Base Sheet. * Note: Staple fabrics under this Base-Sheet. ≪Textile≫

Warp D

irection

Trend & Index Mandatory

OS-1

40cm x 30 cm (Face Up)

Warp Direction

Send your sample swatches to JFWO

This Form to be returned

By September 24, 2014

Japan Fashion Week Organization 8F, Kanou 5th Bldg., 3-26-16 Shibuya, Shibuya-ku,Tokyo 150-0002 Japan Tel: +81-3-5215-5469 E-mail: [email protected]

< Support Industries >

Staple

■Button


in the plastic bag

■ Ribbon


in the plastic bag

50(Length) cm

OS-2

Exhibitor Person in charge

URL

E-mail: [email protected]

This Form to be returned by August, 29 2014

Japan Fashion Week Organization8F, Kanou 5th Bldg., 3-26-16 Shibuya, Tokyo 150-0002 JapanTel: +81-3-5215-5469 E-mail: [email protected]

Date : . 2014

Exhibitor Information

http://

　＊Information on this sheet to be publicized on Home Page　＊Please fill in all which appliy. Click on items to tick.　＊Please send back via e-mail this file and attachment photo with your company name on your file name.

Note: To fill in “Pre-registration”,please download the form by excelfrom the exhibitors page in JFW-JC

website.

Advertising Application OS-3

Date: . 2014

Exhibitor Company Name

Address

Contact Name Job title

TEL E-mail

■Please select your media, ads.menu.

Media Deadline ads. menu

Official guidebook

Application deadline

□ 1-Colour 1page（JPY216,000 (incl, tax)）

□ 1-Colour 1/2page（JPY108,000 (incl, tax）

August. 29 (Fri.)

Data deadline

September. 12 (Fri.)

Senken Shimbun

Application deadline □ 1-Colour full 12column（JPY1,470,000 (excl. consumption tax)）

□ 1-Colour full 4column（JPY490,000 (excl. consumption tax)） October. 17 (Fri.)

Data deadline □ 1-Colour half 4column（JPY245,000 (excl. consumption tax)）

□ 1-Colour mini column（JPY100,000 (excl. consumption tax)） October. 20 (Mon.)

Sen-I-News

Application deadline

□ 1-Colour half 4column（JPY100,000 (excl. consumption tax)） October. 20 (Mon.)

Data deadline

October. 29 (wed.)

■Please confirm below remarks with a tick □and add your signature to apply for ads.

【Remarks】

・Only exhibitors are eligible for application of ads in official guidebook and 2 trade papers.

・File in illustrator data described in manual. No test print for proof.

・Late application overdue of application may not be accepted because of limited space of media.

・The organizer/media reserves the right to decide page layout.

・Invoice will be issued after release of the media. Please settle your account according to the invoice.

・Cancellation charge: after application of ads 100% of the total fee.

・Please note deadlines for application and data submission differ.

・In case of 4-colour print, price differs from the above rate. Please consult with the organizer.

（※4-colour print is only available with Senken and Seni News.）

□ I hereby agree with the above remarks in applying for advertising.

Signature :

Please refer to the

deadlines on the

manual.

Japan Fashion Week Organization

8F Kanou 5th Bldg., 3-26-16, Shibuya, Shibuya-ku, Tokyo 150-0002

Send by FAX : +81-3-6805-0793

Company Name Booth No.

Contact Person Job titile

Email

■To change layout of equipment, and / or order additional items, please indicate your plan below.

■ Booth cleaning service Booth cleaning service is available in the evenings of November 5 and November 6.

Cleaning fee is 1,620 yen (tax included) per booth (per 2 days).

If you require the booth cleaning service, please apply to the below

Booth cleaning service □ Yes □ No 6sqm【1,620yen/booth】

Space Booth cleaming service □ Yes □ No 1 ㎡【270yen】

Color □White(NJ08) □Black(NJ14) □Gray(NJ05) □Brown(NJ31) □Beige(NJ59)

□Blue(NJ23) □Purple(NJ09) □Red(NJ62) □Orange(NJ13) □Green(NJ03)

Date : . 2014

Mandatory OS-4-1


by September 26, 2014

KRYPTON Inc. 2F Kojimachi Palace, 2-14 Kojimachi, Chiyoda-ku, Tokyo 102-0083 Tel: +81-3-5215-5469 Fax: +81-3-5215-5463

Send by Fax: +81-3-5215-5463

Hanging rack (H1200mm)

Please tick your selection of color. ■Carpet

Date: ,2014 Company Name Booth No.

Contact Person Job title

Email

■Additional Booth Equipment If you wish to order booth equipment in addition to the items、please fill in the form below and return to Krypton Inc. If you require other rental equipments which is not on the list, please contact the official contractor for your order at exhibitor’s expense. All prices include supply and set up. ■Rental Equipment

No. Item Unit Price Q’ty Price

SP01 Shelf flat @3,240 ¥

SP03 Hanging rack @3,240 ¥

M-57 Single hanging rack @2,592 ¥

SK01 Lockable Cabinet (w990,d495,h1000) @11,880 ¥

SK02 Lockable Cabinet(w700,d495,h1000) @8,640 ¥

C-370 Folding Chair @691 ¥

YM-10 Torso-Female @6,480 ¥

YM-11 Torso- Male @6,480 ¥

PS-54 Sign Stand @5,184 ¥

PS-91 Free standing rack (Size: A4 X 6tier) @5,184 ¥

Total ¥

■Wall color sheet (w990 h2,400) @8,640yen/pcs.

Wall color seat: @8,640yen/pcs. pcs. ¥

■Internet service


BB-8 Internet service( Wired broadband) @57,240

BB-9 Internet service( Wireless broadband) @68,040

Color □Yellow(P119) □Black(P106) □Gray(P102) □Brown(P122) □Beige(P146)

□Blue(P137) □Purple(P142) □Red(P114) □Orange(P120) □Green(P125)

OS-4-2 Additional Booth equipment




Send by Fax: +81-3-5215-5463

All prices include supply and set up

Rental equipment

SP01 Shelf flat @3,240 W990xD300

SP03 Hanging rack @3,240 W990xD300

M-57 Single hanging rack @2,592 W950xD450xH950~1700

SK01 Lockable Cabinet @11,880 W990xD495xH1000

C-370 Folding chair @691

YM-10 Torso-Female YM-11 Torso-Male @6,480 F-Size: B80 H86.5 M-Size: B94 H79.5

PS-54 Sign stand @5,184

PS-91 Free standing rack (Size: A4 x 6 tiers) @5,184

SK02 Lockable Cabinet @8,640 W700xD495xH1000

●Wall color Sheet m/￥8,640

Date: ,2014 Company Name Booth No.

Contact Person Job title

Email

1. Electricity supply restrictions and construction costs. Exhibitors who require more electrical power capacity than the amount provided by the secretariat will be required to pay additional charges as followings.

KW Unit Cost Up until 1.0kw JPY8,100

2. Electricity usage costs & payment method Electricity usage costs will be calculated according to the following rate. Calculation method for electricity usage costs JPY2,700(w/fax)per 1kw(Move-in+2daysexhibition period)

■Additional Electrical Equipments


K-1 Arm spotlight @3,240 ¥

K-2 Longarm spotlight (standard) @3,780 ¥

K-3 Halogen spotlight @3,780 ¥

K-4 Halogenarm spotlight @4,320 ¥

K-5 Halogen spotlight @7,020 ¥

K-6 Fluorescent light @2,700 ¥

K-7 Electrical socket @2,160 ¥

Total ¥




Additional Electrical Supply

K-5 Halogen spotlight

@7,020(300W)

K-6 Fluorescent light

@2,700(40W)

K-7Electrical socket

@2,160

OS-4-3

K-1 Arm spotlight

@3,240(100W)

K-2 Longarm spotlight

@3,780(100W)

K-3 Halogen spotlight

@3,780(100W)

K- 4 Halogenarm spotlight

@4,320(100W)

Standard

Send by Fax: +81-3-5215-5463

Appointment of Forwarder & Transport Order

Exhibitor's Name Booth No

Address

Contact Person Department

Ｔel Fax

E-mail

Description of Goods Q'ty Value (FOB)

Departure Date

Arrival Date

No. of Package(s)

Total Weight

Total Measurement

■Please Tick ( レ ) 1. Customs Entry ( ) Permanent Import ( ) ATA Carnet

2.Shipping Information ( ) Air Shipment ( ) Sea Shipment

3. Return Shipment ( ) No ( ) Yes ( ) Air Shipment Dest.:: ( ) Sea Shipment Dest.::

4. Storage of Empty Box(es) ( ) Yes ( ) No 5. Insurance ( ) No

( ) Yes ( ) Yes Amount.::

6. Payment method 1. ( ) Advanced payment 2. ( ) Cash 3. ( ) Visa card 4. ( ) Master card

5. ( ) American Express card

Any other Special Request ? (Please specify)

Date : . 2014

OS-5

This form should

be returned by September 19,

2014

Kintetsu World Express Sales, Inc. TDS Mita Bldg. 2-7-13 Mita, Minato-Ku,TOKYO 108-0073 JAPAN Tel: +81-3-5443-9455 /Fax: +81-3-5443-9457



Send by Fax: +81-3-5443-9457



1. CONTACT INFORMATION: NAME: □Mr. □Ms. TITLE: COMPANY: ADDRESS: □Office □Home Postal Code: Country: Phone: Fax: E-mail:

2. HOTEL ACCOMMODATIONS:

Family Name Given Name Twin Room shared with Check-in/out

Number of nights

Room

type Family Name Given Name

1 Mr.

Ms.

-

( )nights

2 Mr.

Ms.

-

( )nights

3 Mr.

Ms.

-

( )nights

4 Mr.

Ms.

-

( )nights

5 Mr.

Ms.

-

( )nights

HOTEL 1st choice Remarks:

2nd choice

3. PAYMENT I agree to pay the hotel deposit in Japanese Yen by the following credit card:

□MASTERCARD □DINERS CLUB □VISA □AMERICAN EXPRESS

Card Number:

Name on Card:

Authorized signature:

※Other than AMEX: final 3 digits on the reverse side of the end. AMEX: final 4 digits on the front of the card. (Upper level)

Security Code:

Date : . 2014

(Family Name) (Given Name)

OS-6

Send by Fax: +81-3-5495-0785

JTB EXPO DESK (CD289299-319)


by October 6 , 2014

Address: 2-3-11 Higashishinagawa, Shinagawa-ku Tokyo, Japan 140-8604 To: JFW Japan Creation 2015 DESK Phone:+81-3-5796-5446/Fax:+81-3-5495-0785 E-Mail：[email protected] Hours: 10:00-17:30 Mon-Fri except Japan national holidays


Documents

Exhibitor Manual - JFW Japan Creation · 30-07-2014 · （Blue） Student Student ... Please describe your sales point regarding such as company profile, PR, product ranges, techniques,