EXHIBITOR GUIDE 2017

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501(c)(3) Nonprofit All rights reserved The North American Veterinary Conference is a registered trademark of the NAVC

ORANGE COUNTY CONVENTION CENTER WEST CONCOURSE C-E

ORLANDO FLORIDA FEBRUARY 4-8 (EXHIBITS 5-8)

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM2

SECURE YOUR PLACE AMONG THE LEADERS OF VETERINARY CARE As the first and largest veterinary conference of the calendar year the NAVC Conference attracts over 17300 attendees with more than 10000 veterinary professionals Thatrsquos over 10000 opportunities for qualified prospects to walk by your booth see your ads use your RealDeals coupon attend your sponsored session(s) visit your website and buy your solutions To find out how to gain the highest level of exposure for your company contact your Strategic Account Manager at SolutionsNAVCcom

Reserve your spot at NAVCcomExhibits

2017

ORLANDO FLFEBRUARY 4-8(EXHIBITS 5-8)

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM2

SECURE YOUR PLACE AMONG THE LEADERS OF VETERINARY CARE As the first and largest veterinary conference of the calendar year the NAVC Conference attracts over 17300 attendees with more than 10000 veterinary professionals Thatrsquos over 10000 opportunities for qualified prospects to walk by your booth see your ads use your RealDeals coupon attend your sponsored session(s) visit your website and buy your solutions To find out how to gain the highest level of exposure for your company contact your Strategic Account Manager at SolutionsNAVCcom

Reserve your spot at NAVCcomExhibits

2017

ORLANDO FLFEBRUARY 4-8(EXHIBITS 5-8)

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM 3

TEN REASONS THE MOVE TO THE OCCC IS GOING TO MAKE EXHIBITING AT THE NAVC CONFERENCE BIGGER AND BETTERbull NAVC will have a presence within the hall to drive traffic into the spacebull All exhibits will be held under one roofbull 410000 square feet of exhibit spacebull Everything will be held in one centralized location with 90 of scientific

sessions being held in the Convention Centerbull Three host hotels connected via skybridgebull Short 15 minute drive from the Orlando International Airportbull Much easier to rig hanging signs and trusses in the facilitybull Many more loading dock spacesbull Empty crates and containers can be stored onsitebull By downloading the Freeman mobile app Exhibitors can receive text

notifications alerting them of empty containers arriving at booths

Orange County Convention Center9800 International DriveOrlando FL 32819Reserve your spot today at NAVCcomExhibits or for more information +13523755672 or NAVCcomContactUs

Dates to Remember (Deadlines) 4Why Exhibit at the NAVC Conference 5Booth Packages and Fees 6Badges 8Contacts 9Exhibit Hall Hours 10New Exhibitors 11 21Returning Exhibitors 11Cancellation Policy 11 Exhibit Hall Floor Plans 11Exhibit Hall Rules 11Exhibit Hall Access 11Point System 12Booth Specifications 13Insurance 13 18 19Live Animals 13 20Freeman Booth Service Kit 14Carpeting amp Furniture 14Booth Cleaning 14

Exhibitor ExtraseBooth Enhancements 6Neill P Overman Exhibitor Award 15 17Driving Traffic to the Exhibit Hall 15

Travel Hotels Airline amp Rental Cars 16

WHATS INSIDE

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM4

NAVC CONFERENCE 2017 DEADLINESNew Exhibitor Applications will be accepted through December 15 2016 Make your commitment early Space is limited Visit NAVCcomExhibits to apply 2016

2017

April 15 bull Power Partner Guide will be available

May 31 bull Pay booth rental in full and receive 2 points

bull Pay 50 of booth rental in full and receive 1 point

June 1 bull Hotel Meeting Space available See NAVCcom

June 15 bull Power Partner rank will be sent to companies

July 1 bull Exhibit contracts and 50 payment due

July 5 bull Certified letter to all unpaid 2017 exhibitors providing a last chance before booth is relinquished on July 25

July 15 bull Renewing exhibitors received confirmation letters and NAVCcom exhibitor login and password due

October 1 bull Full payment due from 2016 exhibitors for 2017 booth space

bull Top 30 Power Partner rank companies will be invited to pick 2018 space in NovemberDecember

October 15 bull Badge ordering process open (through January)

November 1 bull Last day to cancel your booth for a 50 refund

November 15 bull Exhibitor description and product category key words due for Official Program Guide (go to portal)

December 1 bull Exhibitor Certificate of Insurance and EAC Form due

bull Live Animals at the Booth Order Form Due

January 4-27 bull Shipping accepted at Freeman warehouse

January 13 bull Order Freeman Online to gain discounts

January 15 bull Lead retrieval (B Card) orders due (see Freeman Service Kit)

January 30 bull Badge orders deadline (with final booth personnel due and allotment must be used by this date)

February 3 bull Badge pick-up at the Exhibitor Registration Desk

bull Shipping accepted at the OCCC show site

February 3-4 bull Booth set up (800 AM - 500 PM)

February 5 bull Welcome Sponsor Packets are delivered to exhibit booths prior to opening (This will include your Official Program Guide general flyer of NAVC Conference information sponsor ribbons if applicable animal identifications if applicable and NAVC Passport stamps if applicable)

February 9 bull Booth dismantle by NOON

March 1 bull 2017 exhibitors will be assigned an appointment to select booth space for 2018

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM 5

Reach Decision Makers735 of attendees could initiate or had the authority to finalize purchases of products and services(1)

Access Qualified Buyers822 made or intended to make a purchase within the following six months as a direct result of NAVC Conference Exhibitor interaction(1)

Receive 247 Exposure All Year Long Even before and after the Conference your company can receive continuous exposure on NAVCcom in NAVC newsletters in Todayrsquos Veterinary Practice and Todayrsquos Veterinary Technician and on VetFoliocom

NAVC CONFERENCE 2016 DEMOGRAPHICSbull 2738 Have been in veterinary practice from

1 to 5 yearsbull 3172 Have been in veterinary practice for

more than 20 yearsbull 5113 Between the ages of 25 and 44bull 7680 Femalebull 6623 small animal exclusive practitionersbull 3840 Were first time NAVC Conference attendeesbull 4940 Will attend no other CE meetings in 2016bull 9710 Rated the valuecost of attending as

good to excellent

NAVC CONFERENCE 2016 EXHIBITOR DEMOGRAPHICSbull 9111 Rated quality of traffic as good to excellentbull 9680 Would exhibit at the next NAVC Conferencebull 8380 Said contacts for future business were

good to excellentbull 9270 Believe NAVC provides adequate marketing

opportunities

1 NAVC Conference 2016 On-site Survey 2 Veterinary Professionals excludes guests

press and exhibitors

The premier five-day event is the largest veterinary conference in the world and one of the largest meetings of exotics and companion animal practitioners in the world serving over 17300 attendees

NAVC Conference Veterinary Professionals(2)

Attendance on the Rise2014 2015 2016

Veterinarians 6296 6447 7087

Veterinary Technicians

1512 1581 1613

Practice Managers 583 613 601

Support Staff 377 394 407

Students 870 863 894

Family amp Guests 2507 2313 2328

Exhibitors 4011 4029 4276

Press amp PR 152 143 122

Total 15691 16383 17328

669

84

95

152

84 Students (894)

95 Practice Managers amp Support Staff (1008)

152 Technicians (1613)

669 Veterinarians (7087)

WHY EXHIBIT IN 2017WHY EXHIBIT IN 2017

The NAVC Conference 2016 brought participants from more than 80 countries around the world

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM6

In a effort to simplify pricing for our exhibitors the NAVC has begun pricing booth space by square foot according to the following levels

Commercial Booth Fees Pricesq ftStandard Includes in-line booth space $3750Premium 1 Includes in-line booth space (1 corner) $4175Premium 2 Includes in-line booth space (2 corners) $4500Premium 3 Includes in-line booth space (Island) $5200

Non-Profit Booth Fees Pricesq ft

Non-Profit Organization - A copy of your 501(c)(3) certificate is required (48 sq ft) $109375

Booth Enhancement Our online eBooth Enhancement options increase your visibility ultimately increasing traffic to both your eBooth and on-site booth In addition they enhance your websitersquos search engine performance promote your products and services 247 and maximize your ROI with increased exposure and interaction

Choose from three new low-cost eBooth Enhancement packages You have the option of selecting up to nine searchable keywords product listings press releases videos and logo placement on the company page and exhibit floorplan

New this year We are providing with no extra charge the opportunity to upload your logo onto your company page online

eBooth Enhancement Packages amp PricingFREE with booth $0 (3 keywords 50 word booth description company page logo)

Bronze $300 (5 keywords 2 product listings 1 press release)

Silver $600 (7 keywords 5 product listings 3 press release)

Gold $1000 (9 keywords 8 product listings 5 press release 1 video logo on map)

Sign up for these valuable eBooth Enhancements when signing your contract OR fill in form in your Partner Power Guide

BOOTH PACKAGES

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM 7

Your Booth Space Purchase Includes the Following Copies of the NAVC Conference Official Program

Guide are handed out as exhibitors pick up their badges and a supply is placed at the booth prior to opening Each noncommercial and regular booth receives two copies and island booths receive five

Listing in the on-site NAVC Conference Official Program Guide on NAVCcom and in the NAVC Mobile App

Admission to the Scientific Sessions (excluding Hands-on Labs and other additional-fee sessions) This applies to holders of allotted badges as well as those purchased at full price (not for guest badges) Guests cannot acquire CE credits attend sessions or work booth

24-hour Exhibit Hall perimeter security during exhibit days

One 44 x 7 identification sign with company name and booth number

Opportunities for increased visibility through sponsorship advertisements and marketing

Admission to evening social events Access to Exhibitor Lounge (includes continental

breakfast (800 - 900 AM) and afternoon refreshments (230 - 330 PM)

Commercial booths are provided four allotted badges for first 100 sq ft and three additional badges for each additional 100 sq ft Noncommercial booths are provide two allotted badges per tabletop

Lunch is included on non-discounted exhibitor badges for each exhibit day (Sunday through Wednesday)

Commercial booths are provided a free lead retrieval Noncommercial booths may purchase a lead retrieval at a discounted price

Commercial and noncommercial booths are provided an 8 high back drape and 3 high side drapes

Noncommercial booths are provided one skirted table (2x6) with name banner two chairs carpet and waste basket but no electrical

Allotted badges have full CE credit available Preregistration and prepayment are required for a Hands-on Laboratory or any session with additional fees

BOOTH PACKAGES (continued)

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM8

Exhibitor BadgesA badge provided to exhibitors acts as their registration and provides authority to exhibit in the Exhibit Hall Most importantly these badges provide the following opportunites

Allotted badges allow full registration with CE and food (free based on formula mdash First 10rsquox10rsquo mdash four badges and each additional 10rsquox10rsquomdash three badges non-commercial provided two per tabletop) The assigned allotment must be ordered by January 30 2017 After January 30 the allotment will be discontinued

Provides access to Exhibitor Lounge where you have an 8 AM continental breakfast and a 230 PM coffee break Provides lunch on badge Access to Exhibit Hall 15 hours before opening and you can remain in Exhibit Hall up to one hour after closing Entrance to all social events that are open to conference registrants and access to shuttle buses Identifies the exhibitor with the company name on badge and can work in booth Provides CE

Additional Badges (over allotted)Should you need badges above those allotted you have the following choices

Exhibitor with full registration with CE and food ($375) ndash same value as allotted Exhibit Staff with no CE and no Food - Price $230 - same value as allotted except no lunch and no CE

Guest BadgesExhibitor guest badges are available on-site for $85 each (limit 2 per exhibitor) The primary registrant must register hisher guest in person Guest badges can not be purchased in bulk and paid for by company An exhibitor guest badge allows admission to the Exhibit Hall during open hours access to the shuttle buses and evening events Individuals wearing a guest badge are not permitted to work in the booth or solicit business inside the Exhibit Hall

Continuing EducationAs noted above access to continuing education in our Scientific Sessions (excluding Hands-on Labs and other additional fee sessions) is granted with an allotted and additional Exhibitor full registration name badge Preregistration and prepayment are required for a Hands-on Lab or any session with additional fees New This Year - Staff badges will be available at a lower cost as requested with no food allotment or CE opportunity

A wristband will be provided for admission to the Exhibit Hall during set up and dismantle hours For safety reasons no one under the age of 18 will be allowed in the Exhibit Hall during set up and dismantle hours

BADGES

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM 9

PartnersExhibitor ServicesOrange County Convention Center+18003459898 +14076859824ExhibitorservicesOCCCnet

DecoratorFreemanDave Bracewell bull FreemanOrlandoESfreemancocom T +14078167900 bull F +14696215605Note Refer to Exhibitor Service Kit available online at NAVCcom for all detailed booth services including electric insurance AV etc

NAVC Official Housing BureauConferenceDirectcom +18554784692 Note Our Housing Bureau will not be calling you Beware of scammers

Hands-on Laboratory FacilityHilton Orlando 6001 Destination Parkway Orlando FL 32819 bull T +14073134300

AudioVisualFreemanDave Haskinbull National Account Manager T +14072895138

NAVC ContactsChief Innovation OfficerMia Cary DVM bull MCaryNAVCcom+1 3365499231

Director of Exhibit OperationsGail Cummings bull GCummingsNAVCcom +13523755672

Exhibit Operations ManagerSusan Harris bull SHarrisNAVCcom +13523755672

Director of SalesWhitney Brockman WBrockmanNAVCcom +13369442363

Strategic Accounts Manager EastJamie Laws bull JLawsNAVCcom+13364205428

Strategic Accounts Manager WestKim Zillioux bull KZilliouxNAVCcom+17064293457

Inside Sales amp Solutions CoordinatorRosaleny Orie bull ROrieNAVCcom +13522443703

Conference HotelsTo book your hotel rooms please visit NAVCcomHotels

Hyatt Regency Orlando9801 International Drive Orlando FL 32819

Hilton Orlando6001 Destination Parkway Orlando FL 32819

Rosen Centre Hotel9840 International Drive Orlando FL 328198

Other properties on our shuttle routeVisit NAVCcomHotels

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gt

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EXHIBITOR CONTACTS

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM10

All exhibits must be completed and fully operational by 500 PM on Saturday February 4 2017 Security personnel will be verifying wrist bands (distributed at the entrances of the Exhibit Hall and at registration) during set up hours

Move in Hours (wristbands available)Friday February 3 800 AM ndash 500 PM Saturday February 4 800 AM ndash 500 PM

Exhibitor Registration Hours Registration Desk located in the West Concourse lobby foyer between Halls D and EFriday February 3 800 AM ndash 800 PM Saturday February 4 630 AM ndash 600 PM Sunday February 5 700 AM ndash 500 PM Monday February 6 700 AM ndash 600 PM Tuesday February 7 700 AM ndash 600 PM Wednesday February 8 700 AM ndash 500 PM

Exhibit Hall HoursSunday February 5 900 AM ndash 400 PM Monday February 6 900 AM ndash 530 PM Tuesday February 7 900 AM ndash 530 PM Wednesday February 8 900 AM ndash 200 PM

Daily BreaksPrepare for a RUSH in the Exhibit Hall during the following daily breaksMorning Coffee Break 915 ndash 955 AM Lunch 1145 AM ndash 145 PM Afternoon Break 335 ndash 355 PM

Food and RefreshmentsFood and refreshments are readily available to all attendees at the NAVC Deli We encourage you to break for lunch at 1100 AM in order to accommodate the registrant lunch crowd starting at 1145 AM This will allow the registrants additional time to shop the Exhibit Hall The NAVC Deli inside the Exhibit Hall feature an array of freshly prepared foods and is open Sunday through Wednesday Exhibitor badges carry an alloted daily lunch allowance To purchase additional badges see p 8 for details The Exhibitor Lounge located near the back of the Exhibit Hall serves continental breakfast and an afternoon snackLunch 1100 AM ndash 145 PM Continental Breakfast 800 ndash 900 AM (Exhibitor Lounge) Afternoon Refreshments 230 ndash 330 PM

Dismantling Hours (wristbands available)Exhibitors who begin packing and teardown before 200 PM on Wednesday will forfeit their space in the Exhibit Hall the following year

All booths must be completely cleared by

Thursday February 9 1200 PM

All times subject to change

EXHIBIT HOURS

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM 11

New Exhibitors and Returning Exhibitors (Did not exhibit in 2016)Join the NAVC Conference family of Exhibitors Over 9800 veterinary professionals (more than 17300 overall) attend this 5-day conference and 4-day exhibit every year Space is still available so visit NAVCcomExhibits to get started

Acceptance of exhibitors at the NAVC Conference is based on the exhibitorrsquos products and services which must directly relate to the practice of veterinary medicine andor enhancement of the Exhibit Hall Once an application is received and accepted a contract and payment authorization form will be forwarded to the applicant New exhibitors have 30 days to pay in full

Cancellation Policy All cancellations must be requested in writing to Gail Cummings NAVC Conference 5003 SW 41st Blvd Gainesville FL 32608-4930 Or via email to NAVCcomContactUs

Cancellation requests MUST be submitted in writing and received no later than November 1 2016 The exhibitor will be issued a refund less 50 of the booth price

Any submission received after November 1 2016 will not be eligible for refund

Contracts amp Payments1) Booths are picked using a Ranking system for all NAVC

2016 exhibitors

2) Contracts are sent following the booth pick

3) If pay 100 by May 31 you receive 2 points

4) If pay 50 by May 31 you receive 1 point

5) 50 of payment due July 1 2016

6) Remaining due October 1 2016 unless special arrangements made New exhibitors pay within 30 days unless special arrangements are made

If the Exhibitor fails to meet this payment schedule or has any other past due account with the NAVC then NAVC may terminate the Contract for Exhibit Space at its option and without penalty

Payment must be made by certified check money order or credit card in US funds Checks should be made payable to the North American Veterinary Conference The Exhibitor will not be allowed to occupy assigned space until all monies due the NAVC are paid in full

Exhibit Hall Floor PlansTo assist in booth selection an interactive Exhibit Hall Floor Plan is available at NAVCcomExhibits

Exhibitors are responsible for reviewing their location before arriving on-site to ensure that the space is sufficient and to confirm they are separated from direct competitors if required

Should issues arise please contact Gail Cummings at GCummingsNAVCcom

Exhibit Hall RulesThe NAVC Conference 2017 Exhibitor Rules can be found at NAVCcomExhibits The NAVC reserves the right to close any exhibit that conducts business or solicits in a manner counter to these rules or that infringes on the rights or privileges of other exhibitors or attendees

Anyone observed soliciting business in the aisles or other public areas or in another companyrsquos booth will be asked to leave immediately Additional penalties apply Please report any violation to Gail Cummings at GCummingsNAVCcom

Exhibit Hall AccessAccess to the Exhibit Hall will be granted outside of posted hours are 15 hours before opening and one hour after closing Should access be needed for a non-exhibitor please contact Gail Cummings Director of Exhibits at GCummingsNAVCcom with the times needed names and reason for access for approval

RULES amp REGULATIONS

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM12

For complete exhibitor rules amp regulations please visit NAVCcomExhibits

Partnership Levels amp Points System NAVC Partner Points System for the February 2018 NAVC ConferenceThe NAVC Conference will be ldquoAll Under One Roofrdquo in Orlando again in February 2018 (February 3-7 Exhibits 4-7) however we will move from the Orange County Convention Centerrsquos (OCCC) West Concourse to the South Concourse AB in the Orange County Convention Center in Orlando Florida This move will continue to allow an all-in-one campus setting providing more room more flexibility and more exciting opportunities to connect and learn in one space

Your input helped us make this decision and we know it will be a seamless transition for our industry partners as well as our conference attendees With that in mind wersquore continuing to use our NAVC Partner Points System to objectively prioritize exhibit and event space Points will be based on exhibit and sponsorship history As you may have noticed wersquove added additional incentives And as always companies that are part of a merger or acquisition can use the exhibit history from either company whichever is more favorable but not the combined history of both companies

The NAVC will send your Partner Point results for June 1 2015 ndash May 31 2016 in June 2016 Invitation to pick booth space for the top 30 companies will be sent out in October 2016 for booth selection in NovemberDecember 2016 The remaining companies will receive an invitation in March 2017 to select space online during MarchApril 2017

POINT ACCUMULATIONSDiamond 5 Points

Platinum 4 Points

Gold 3 Points

Silver 2 Points

Bronze 1 Point

Session 1 Point

OnCampus Student Premier Sponsor (three year commitment) 5 Points

OnCampus Student Premier Sponsor (two year commitment) 4 Points

OnCampus Student Premier Sponsor 2 Points

OnCampus Student Supporting Sponsor 1 Point

NAVC Conference spend amount of $35000 ndash $50000+ 3 Points

NAVC Conference spend amount of $16000 ndash $34999 2 Points

NAVC Conference spend amount of $300 ndash $15999 1 Point

Major Hands-on Lab sponsorship at the NAVC Conference andor the NAVC Institute 2 Points

Value Hands-on Lab sponsorship at the NAVC Conference andor the NAVC Institute 1 Point

NAVC Conference booth rental paid in full by May 31 2017 2 Points

For every year you have exhibited at the NAVC Conference since 2000 1 Point

1 point for every 10rsquo x 10rsquo exhibit space at Conference 1 Point

For every year you have exhibited at NAVC Institute since 2008 1 Point

For every year you are an Education Partner or VetFolio Founding Sponsor (since 2008) 1 Point

Utilize 85 of the rooms blocked as of October 2 Must have at least 10 rooms blocked to qualify 1 Point

NAVC 2017 Institute Core Course Sponsor 1 Point

NAVC 2017 Institute pay 100 by Sept 17 2016 1 Point

NAVC Conference booth rental paid 50 by May 31 2017 1 Point

Purchase year round advertising by Oct 31 2016 1 Point

First 10 companies to sign up for AVEA membership at the NAVC Conference 2017 12 PointIndicates this point accumulation started with NAVC Conference 2015 with consistent participation unless otherwise indicatedMust be paying customer NFP excluded per Industry Partner not per booth

NAVC PARTNERSHIP LEVELSBased on year-round spend from June 1 2016 - May 31 2017Diamond $400000+

Platinum $250000 ndash $399999

Gold $150000 ndash $249999

Silver $50000 ndash $149999

Bronze $20000 ndash $49999

NAVC YEAR-ROUND

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM 13

Height Restrictions In-line or corner booths with a finished back piece

cannot be higher than 10 feet Company signage or advertisements for these booths cannot exceed 10 feet in height

Island booths cannot exceed 20 feet If booth elements exceed 20 feet in height please contact the NAVC office for special authorization

Special booths If you plan a multi-level booth or have enclosed spaces in your booth contact the NAVC for special information

RiggingAll rigging services must be handled by the Orange County Convention Center A rigging form will be provided in your Freeman Service Kit

SetbacksTo maintain unobstructed sightlines all items 4 feet or higher must be placed 5 feet from the front of the display or aisle space Tall pieces of equipment trucks truck inserts or similar large items should be set back 5 feet or more from the aisles

Live AnimalsApproval for the presence of live animals in an exhibit booth must be requested and reviewed ahead of time by the NAVC A request form is included on p 20

Sale of MerchandiseExhibitors who are selling and delivering tangible items on-site and are not registered with the State of Florida should do so by going to myfloridacom Tax forms must be completed for all transactions

No SuitcasingPlease note that any exhibitor who is observed soliciting business outside of their company booth including scientific program sessions convention hallways or other public spaces are in violation of NAVCrsquos policies and will be asked to leave the premises immediately Additional penalties may be applied Please report any violations you may observe to Gail Cummings at GCummingsNAVCcom

Housing Scam AlertPlease be aware that NAVC Conference Exhibitors and Attendees may be contacted through email or other means by companies soliciting NAVC Conference hotel bookings Although they may imply otherwise THESE COMPANIES ARE NOT ASSOCIATED WITH NAVC EXHIBITOR SERVICES OR THE CONFERENCE AND THEY MAY NOT REPRESENT AN OFFICIAL NAVC HOTEL ConferenceDirect is our official hotel booking company NAVC has not

contracted with any company other than ConferenceDirect and we cannot guarantee that any other booking company that may contact you is legitimate Other companies may promise you a reservation that does not exist and upon arrival at your hotel you may be told that you do not have a room Please make your hotel reservations by contacting the NAVC Housing Call Center ConferenceDirect at +18554784692 or NAVCConferenceDirectcom NAVC cannot be responsible for any bookings made through any of these other companies

Please be cautious about giving any company other than NAVC or ConferenceDirect your credit card information as doing so could result in your credit card number being compromised If you have already given your credit card information to one of these companies please contact Suzanne Savage at +13523755672 immediately for assistance

InsuranceIt is the responsibility of all exhibiting companies to carry general liability insurance in the amount of $1 Million A Certificate of Insurance naming the NAVC as an additional insurer must be provided to the NAVC no less than 30 days prior to the Exhibit Hall move-in date A sample form can be found in the NAVC Conference 2017 Freeman Booth Service Kit and you can find a form on p 18

Exhibitors may choose to hire a third-party contractor for the sole purpose of assembling or dismantling their booth However the NAVC must be notified of this contractorrsquos identity and receive proof of liability insurance no less than 30 days prior to the Exhibit Hall move-in date Third-party contractors will be issued identification wrist bands to allow access to the Exhibit Hall during designated set up times Company shirts are recommended for easy processing For safety reasons children under the age of 18 are not allowed in the Exhibit Hall during set up or teardown times A sample form can be found in the NAVC Conference 2017 Freeman Booth Service Kit and you can find a form on p 18

The exhibitor is responsible for any and all damages caused by the exhibitor or exhibitorrsquos agents employee(s) andor guests The exhibitor agrees to identify defend and hold harmless the NAVC Freeman Orange County Convention Center its parent company subsidiaries affiliates its agents or its employees from and against any liability loss or damage of any kind that the exhibitor may directly or indirectly cause

The NAVC reserves the right to restrict access to any exhibitor not in compliance with the general liability insurance requirements

Need insurance Purchase for just $89 Apply for by visiting this form for all the details

BOOTH SPECIFICATIONS

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM14

Freeman is the official NAVC Exhibit Services vendor The NAVC Conference 2017 Freeman Booth Service Kit outlines essential information and forms and is available at NAVCcomExhibits Take advantage of maximum discounts by ordering early and ordering online

Information includes Audio Visual Services

Exhibitor Appointed Contractor (EAC)

Electrical

Exhibit Hall Rules

Exhibit Rentals amp Transportation Services

Freight amp Material Handling Services

Furnishings amp Carpet Rentals

Graphics amp Signs Services

HotelOther Contractors (flowers photography insurance form etc)

InstallationDismantleRigging Services and Labor

Internet Services

Lead Retrieval Information (BCard)

ShippingADVANCED SHIPPING January 4 2017 ndash January 27 2017Crated boxed or skidded materials will be accepted at the Freeman Warehouse There will be an additional charge for materials received after January 27 Please see the Freeman Booth Service Kit for address shipping and labeling instructions

After January 27 shipping is accepted at the hotels on the following dates

ON-SITE SHIPPING February 3 2017 Exhibiting Company NameBooth Number NAVC Conference 2017 Orange County Convention Center-West Concourse 9800 International Drive Orlando FL 32819

Carpeting amp FurnitureThe NAVC will provide black drapes with tuxedo aisle carpet Each booth must be carpeted and furnished by the exhibitor or rented through Freeman Booth Services Kit

Booth CleaningThe NAVC will provide cleaning for the aisle spaces only Booth cleaning is not included in the rental fee If you need booth cleaning service complete appropriate order forms in the Freeman Booth Service Kit

FREEMAN BOOTH SERVICE KIT

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM 15

The Power Partner Guide offers ways to reach your prospects mdash Countless benefits for your company

The Power Partner Guide will be out in April and will provide a comprehensive year-round opportunity guide for our Industry Partners revealing oodles of unique ways you can reach your prospects through NAVCrsquos many events and offerings These opportunities include countless marketing choices for your company and many can be combined in packages that save money while stretching your visibility and reach

The numbers below reflect your potential reach to veterinary professionals

NAVC Conference 17300+ total attendees more that 10000 veterinary professionals attended in 2016

VetFolio 36343+ subscribers

NAVC Institute our catalog is sent to more than 30000 veterinary professionals and hundreds of ambitious and dedicated veterinarianspractice owners attend each year

NAVCcom website more than 14 million unique page views

NAVC eCommunications (eNewsletters and eBlasts) 41000+ in our eNewsletter list and over 71000 in our NAVC + VetFolio lists

VetFolio Web conferences 71000+ receiving the invitations with 200 - 600+ registrations for each event

NAVC OnCampus 16000+ veterinary students

Todayrsquos Veterinary Practice 60000+ subscribers

Todayrsquos Veterinary Technician 60000+ subscribers

It is important that you get to know your Strategic Planning Team and to take advantage of the assistance we can provide you in this area

CONTACT THEM ATWhitney Brockman Director of Sales WBrockmanNAVCcom | P +13369442363

Jamie Laws Strategic Accounts Manager EastJLawsNAVCcom | P +13364205428

Kim Zillioux Strategic Accounts Manager WestKZilliouxNAVCcom | P +17064293457

Rosaleny Orie Inside Sales amp Solutions Coordinator ROrieNAVCcom | P +13522443703

AWARDNeill P Overman is the founder of Veterinary Learning Systems and one of the founders of the Eastern States Veterinary Association Inc dba NAVC He served on the NAVC Board of Directors from 1983 until his retirement in 2005 In his honor NAVC Conference exhibitors may nominate other exhibitors who exemplify fairness ethical behavior salesmanship knowledge of the profession and further the profession by promoting continuing professional development for all members of the veterinary healthcare community

Submit nominations accompanied by two letters of support by December 15 2016 to NAVCcomContactUs Forms link on p 17

Past WinnersAmy Gregory (2015) AMS Hillrsquos

Sherry Kratz (2014) Purina

Dean Cost (2013) Bayer HealthCare

Teri Hodges (2012) Novartis

Nancy (DeBacker) Park (2011) CTSM Hillrsquos

Lesa Boileau (2010) Merial Ltd

Susan Bartlett (2009) Fort Dodge Animal Health

Congratulations to our 2016

Winner

Jessica Iden

Merial

PARTNER POWER

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM16

Hotel ReservationsTo book your reservations please visit NAVCcomConferenceHotels after April 18 If you need to request a room block please fill out the sub-block request form that will be in your Partner Power Guide

The closest airport to the NAVC Conference is the Orlando International Airport (MCO) Conference registrants can get airline discounts by booking with an NAVC discount code coming soon

Hertz offers NAVC discounts for car rentals coming soon

Visit NAVCcomTravel for more discount codes and details

HOTEL SCAM ALERT Please beware of companies calling you directly to offer to reserve your NAVC Conference hotel reservations These companies are in no way affiliated with the NAVC however they may tell you that they are with the NAVC Exhibitor Services or claim to be one of the official NAVC hotels Please be aware that the NAVC nor its contracted hotels will ever contact you directly to solicit hotel reservations

Please do not ever give one of these companies your credit card information as doing this could result in your credit card number being stolen and misused They may also promise you a reservation that does not exist and upon arrival you may be told that you do not have a room If you have already given your credit card information to one of these companies please contact Suzanne Savage at +13523755672 x713 immediately for assistance It will be better to ensure that you have a reservation now then to be told that one does not exist when you arrive at your conference hotel

The only way to make your hotel reservations is through NAVCcomHotels or by contacting the NAVC Housing Call Bureau Center ConferenceDirect at +18554784692 or NAVCConferenceDirectcom

ParkingOCCC provides ldquolots of parkingrdquo This is great news and should you have to go inout merely keep your ticket or show your badge as you only pay once daily as an exhibitor Should the OCCC run out of spots you are directed to special parking and shuttled Hurray

TravelTRAVEL AGENCY ASSISTANCESit back and enjoy the best and let Tzell Continental Capers Travel and Cruises do the rest If flying or driving to Orlando consider letting Tzell Continental Capers take care of your travel needs and plan your trip for you To learn more about cruise offerings or begin your travel arrangements call +18004460705 or email NAVCflycaperscom

TRAVEL HOTELS AIRLINE PARKING

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM 17

THIS FORM IS DUE BY DECEMBER 15 2016 Neill P Overman is the founder of Veterinary Learning Systems and one of the founders of the Eastern States Veterinary Association Inc dba NAVC He served on the NAVC Board of Directors from 1983 until his retirement in 2005 and recently passed away on April 4 2015 In his honor NAVC Conference exhibitors may nominate someone from their company or other exhibitors who exemplify fairness ethical behavior salesmanship knowledge of the profession and further the profession by promoting continuing professional development for all members of the veterinary healthcare community

The award includes $1000 cash a plaque for the winner and a plaque for the company will be presented to the winner at NAVC Central on Sunday February 5 2017 at a convenient time for both company and NAVC The NAVC will have a photographer at the award ceremony to capture the excitement of the ceremony and to publicize it in NAVC publications

Starting in 2016 the award was expanded so the winner and hisher company will ben Recognized on-site in the exhibit hall in INSIDE NAVC the on-site newspaper during the SpeakerExhibitor Reception

and in the NAVC Exhibitor Guiden Recognized in an NAVC press releasen Recognized on NAVCcomn Recognized in the NAVC Connect2Care Industry Partner eNewslettern Featured article including relationship with NAVCn Professional tips from award winnern Given the opportunity to assist with development of a webinar for all exhibitors with ldquotricks of the traderdquo to improve

their businesses

Submit nomination with detail as to why this person meets the criteria mentioned above accompanied by two letters of support by December 15 2016 to ExhibitsNAVCcom

____________________________________________________________________________________________________ Nominee Name Title

____________________________________________________________________________________________________ Company Name Company Address

___________________________________________________________________________________________________ City State Zip Country

____________________________________________________________________________________________________ Phone Ext Website PERSON SUBMITTING NOMINEE____________________________________________________________________________________________________ Name Title

____________________________________________________________________________________________________ Address

____________________________________________________________________________________________________ City State Zip Country

____________________________________________________________________________________________________ Phone Ext

____________________________________________________________________________________________________ Signature Print Name Date

RETURN COMPLETED FORM NOMINATION DOCUMENT AND TWO LETTERS OF SUPPORT TO Gail Cummings at ExhibitsNAVCcom

NAVC USE ONLYn Approved n Disapproved

Authorized Signature ___________________________

Date ________________________________________

NEILL P OVERMAN AWARD FORM

EXHIBITOR GUIDE 2017FEBRUARY 4-8 (EXHIBITS 5-8) bull ORLANDO FL

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM18

THIS FORM IS DUE BY DECEMBER 16 2016 If your company plans to use a firm who is not our official service contractor (Freeman) please complete this form and mail fax or email to the address listed below

____________________________________________________________________________________________________ Company Name Booth ____________________________________________________________________________________________________ Contact at Show ____________________________________________________________________________________________________ Exhibit Appointed Contractor____________________________________________________________________________________________________ Address____________________________________________________________________________________________________

____________________________________________________________________________________________________ Type of Service to be Performed ____________________________________________________________________________________________________

____________________________________________________________________________________________________ ____________________________________________________________________________________________________

Inform your Exhibitor Appointed Contractor that they must send a copy of their General Liability Insurance Certificate no later than 30 Days prior to the first day of exhibitor move-in or they will not be permitted to service your exhibit

It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of this event

This form must be received 30 DAYS PRIOR TO THE FIRST DAY OF EXHIBITOR MOVE-IN

NAVC CONFERENCE 2017 - EXHIBITS - FEBRUARY 5 - 8 2017

____________________________________________________________________________________________________ Name of Show ____________________________________________________________________________________________________ Company Name Booth ____________________________________________________________________________________________________ Address____________________________________________________________________________________________________ City State Zip Country____________________________________________________________________________________________________ Ordered by Print Name Date____________________________________________________________________________________________________ Phone Ext Fax ____________________________________________________________________________________________________ Email

RETURN COMPLETED FORM BY FAX EMAIL OR MAIL TO 5003 SW 41st Blvd | Gainesville FL 32608 Phone +13523755672 | FAX +13523366827 ExhibitsNAVCcom

EXHIBITOR APPOINTED CONTRACTOR FORM

EXHIBITOR GUIDE 2017FEBRUARY 4-8 (EXHIBITS 5-8) bull ORLANDO FL

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM 19

PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW

INSURANCE AGENCY OR BROKER COMPANIES AFFORDING COVERAGE

COMPANYA

INSURED (Complete one for each company being insured)Company NameBooth AddressSUBCONTRACTOR

COMPANYB

COMPANYC

COMPANYD

COVERAGESTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIRE-MENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS

CO LTR

TYPE PF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMDDYY)

LIMITS

B

GENERAL LIABILITY

n Commercial General Liability

n Claims Made n Occur

n Ownerrsquos amp Contractors Prot

n Contractual Liability

General Aggregate $2000000

Products-CompOp Agg $2000000

Personal amp Adv Injury $1000000

Each Occurance $1000000

Fire Damage (Any one fire) $ NA

Med Exp (Any one person) $ NA

B

AUTOMOTIVE LIABILITY

n Any Autos

n All Owned Autos

n Scheduled Autos

n Hired Autos

n Non-Owned Autos

Combined Single Limit $ NA

Bodily Injury (Per person) $ NA

Bodily Injury (Per accident) $ NA

Property Damage $ NA

B

EXCESS LIABILITY

n Umbrella Form

n Other Than Umbrella Form

Each Occurance $ NA

Aggregate $ NA

$

B

WORKERrsquoS COMPENSATION AND EMPLOYERrsquoS LIABILITY

The Proprietor PartnerExecutive Officers Are

WC Statutory Limits

Other $

El Each Accident $100000

EL Disease - Policy Limit $500000

EL Disease - EA Employee $100000

CERTIFICATE HOLDER CANCELLATIONNAVC Conference5003 SW 41st BlvdGainesville FL 32608-4980

SHOULD ANY OF THE ABOVE POLICIES BE CANCELED OR MATERIALLY CHANGED BEFORE THE EXPIRATION DATE THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30_DAYS (EXCEPT 10 DAYS FOR NON-PAYMENT) WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OB-LIGATION OF ANY KIND UPON THE COMPANY ITS AGENTS OR REPRESENTATIVES

AUTHORIZED REPRESENTATIVE

n INCL

n EXCL

DATE

RETURN COMPLETED FORM BY FAX EMAIL OR MAIL TO 5003 SW 41st Blvd | Gainesville FL 32608 Phone +13523755672 | FAX +13523366827 ExhibitsNAVCcom

INSURANCE CERTIFICATE

EXHIBITOR GUIDE 2017FEBRUARY 4-8 (EXHIBITS 5-8) bull ORLANDO FL

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM20

As a result of enhanced USDA supervision and surveillance the NAVC Institutional Animal Care and Use Committee (IACUC) is now required to approve protocols for the use of all animals on display in the NAVC Conference Exhibit Hall area Please complete a form for EACH ANIMAL and return form(s) to the NAVC office by December 1 2016

___________________________________________________________________________________________________ Exhibitor Booth Date___________________________________________________________________________________________________ Contact Email Cell Fax ___________________________________________________________________________________________________ Type of Animal___________________________________________________________________________________________________ Breed___________________________________________________________________________________________________ Identification (name microchip info tattoo )___________________________________________________________________________________________________ Owner Name ___________________________________________________________________________________________________ CityState___________________________________________________________________________________________________ Email Phone Cell phone (required)___________________________________________________________________________________________________ Dates amp times animal(s) will be in booth___________________________________________________________________________________________________ How frequently do you use this animal for exhibition ___________________________________________________________________________________________________ Function of Animal in Booth (complete as appropriate) n Photo opportunities (times) ____________________________n Handling of animal by publicn Animal will be given a break for food water and elimination at least every 4 hours ___________________________________________________________________________________________________ Exercise Regimen___________________________________________________________________________________________________ Plans to remove and dispose of animal waste___________________________________________________________________________________________________ Animals cannot be kept in the exhibit hall except during official open hours Where will animal be housed when not in the Exhibit Hall ___________________________________________________________________________________________________ How will animal be transported to the Exhibit Hall___________________________________________________________________________________________________ Details of any medicaldiagnosticother demonstration

Notes 1 USDA Health Certificates are required for interstate and international transportation of USDA covered species and certificates will NOT be issued on-site 2 If you reside within Florida we advise that you have health certificates but they are not required 3 Proof of rabies vaccination is a requirement for all animals attending the NAVC Conference in accordance with Chapter 82832 FS 4 Contact information for the person who is responsible for the animal(s) is also required and person should be accessible on-site 5 All animals must be appropriately confined and dogs must be on a leash Animals must not block the aisles 6 Service dogs are exempt from IACUC and USDA requirements except for proof of rabies vaccination or proof of medical exemption from vaccination

APPLICATION FOR LIVE ANIMALS IN EXHIBIT HALL

EXHIBITOR GUIDE 2017FEBRUARY 4-8 (EXHIBITS 5-8) bull ORLANDO FL

RETURN COMPLETED FORM BY FAX EMAIL OR MAIL TO 5003 SW 41st Blvd | Gainesville FL 32608 Phone +13523755672 | FAX +13523366827 ExhibitsNAVCcom

NAVC CONFERENCE EXHIBITOR GUIDE bull 2017 bull NAVCCOM 21

COMPANY INFORMATION (Please complete or go to NAVCcomPartner)

___________________________________________________________________________________________________ Company Name (Please Note Company information must be listed as it should appear in printed materials and on the booth ID sign)

___________________________________________________________________________________________________ Address

___________________________________________________________________________________________________ City State Zip Country

___________________________________________________________________________________________________ Phone Ext

___________________________________________________________________________________________________ Website

BOOTH MANAGER ___________________________________________________________________________________________________ Name Title

___________________________________________________________________________________________________ Email

___________________________________________________________________________________________________ Phone Ext Mobile Fax

SPONSORSHIP amp MARKETING MANAGER___________________________________________________________________________________________________ Name

___________________________________________________________________________________________________ Email

___________________________________________________________________________________________________ Phone Ext Mobile Fax

COMMERCIAL BOOTH FEES PRICESQ FTn Standard Includes in-line booth space 3750n Premium 1 Includes In-line Booth Space (1 corners) 4175n Premium 2 Includes In-line Booth Space (2 corners) 4500n Premium 3 Includes In-line Booth Space (Island) 5200

TOTAL AMOUNT $_____________________NON-PROFIT BOOTH FEE PRICESQ FT

n Non-Profit Organization [501(c)(3) documentation required] (48 sq ft) 109375

TOTAL AMOUNT $_____________________

n NEW Exhibiting Companyn Returning NAVC Exhibitor (not in 2016) Years exhibited _________

PAYMENT TERMS Our space is limited and treated on a first come first served basis for first time exhibitors and open to new exhibitors the first part of April Please complete this form and return as soon as possible and you will be contacted in the order it is received

List companies (if any) you would prefer not to be across from or adjacent to__________________________________ Must provide a copy of a 501(c)(3) certificate to purchase

RETURN COMPLETED FORM BY EMAIL MAIL OR ONLINE TO 5003 SW 41st Blvd | Gainesville FL 32608 Phone +13523755672 ExhibitsNAVCcom Online NAVCcom

NAVC USE ONLYBooth Reserved _______________________________Code Priority __________________________________Booth Size ____________________________________Date Reserved _________________________________

DATE

NEW EXHIBITOR APPLICATION

EXHIBITOR GUIDE 2017FEBRUARY 4-8 (EXHIBITS 5-8) bull ORLANDO FL