Exhibit Schedule day & Exhibitor Celebrating 25 years of ... · 2 Exhibit Space Application 3 Reimbursement Resource Room Participation. 4 Advocacy Pavilion Sponsorship Form 5 Exhibitor

National Comprehensive Cancer Network®

Sponsor & Exhibitor Prospectus

Reservation Forms Included:

1 Sponsor Level Application

2 Exhibit Space Application

3 Reimbursement Resource Room Participation

4 Advocacy Pavilion Sponsorship Form

5 Exhibitor Showcase Presentation Form

6 Advertising and Door Drop Insertion Order

Exhibition Hall DatesFriday, March 20 – Saturday, March 21, 2020

Early Bird DiscountSave when you reserve space by

Friday, November 22, 2019

Application DeadlineFriday, January 10, 2020

For more information please e-mail: [email protected]

NCCN.org/conference

ANNUAL

Celebrating 25 years of NCCN

CONFERENCE

March 20 – 22

Rosen Shingle Creek • Orlando, Florida

NEW!

Friday & Saturday

Exhibit Schedule

NCCN.org/conference

Conference Dates: March 20 – 22, 2020

Exhibit Dates: March 20 – 21, 2020

New! Conference ScheduleANNUAL CONFERENCECelebrating 25 years of NCCN

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Conference FeaturesThe NCCN 2020 Annual Conference attracts more than 1,500 attendees from across the United States and the globe including oncologists (in both community and academic settings), oncology fellows, nurses, pharmacists, patient advocates, and other health care professionals involved in the care of people with cancer. The conference features three days of education sessions where respected opinion leaders from NCCN Member Institutions present the latest cancer therapies and provide updates on selected NCCN Clinical Practice Guidelines in Oncology (NCCN Guidelines®), the data upon which the NCCN Guidelines® are based, and quality initiatives in oncology. Topics change annually but focus on the major cancers and supportive care areas. The NCCN Annual Conference also includes case study discussion forums with experts from NCCN Member Institutions and roundtable discussions featuring the foremost professionals from the academic, patient advocacy, government, payer, industry, and business realms of cancer care.

AccreditationSessions offer attendees from various health care disciplines the opportunity to obtain continuing education credits from:• Accreditation Council for Continuing Medical Education (ACCME)/ABIM & ABMS Maintenance of Certification• American Nurses Credentialing Center’s Commission on Accreditation (ANCC-COA)• Accreditation Council for Pharmacy Education (ACPE)• Commission for Case Manager Certification (CCMC)• National Cancer Registrars Association (NCRA)

NCCN adheres to the ACCME, ANCC, and ACPE Standards for Commercial Support, which detail the need for accredited education to be independent of commercial exhibits, advertisements, or promotions. NCCN appreciates its exhibitors’ adherence to this policy.

Feature Highlight of the Exhibition Hall! General Poster SessionsNCCN will host general poster sessions on Friday, March 20 and Saturday, March 21. New for 2020: ‘Follow the Expert’ guided poster tours will be conducted during exhibition hall hours. Poster presenters will join one of NCCN’s renowned oncology experts as they highlight some of the research that is being presented during each of the Poster Sessions.

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Sponsor LevelsNCCN is pleased to invite organizations to sponsor the NCCN 2020 Annual Conference. Sponsor levels are Presenting, Platinum, Gold, Silver, and Bronze. Sponsor packages can be customized to meet specific marketing needs. Reach your key audience of NCCN attendees by increasing visibility, building relationships, and supporting NCCN through these opportunities.

NCCN 2020 Annual Conference Sponsor Tier

BRONZE$25,000

SILVER$40,000

GOLD$50,000

PLATINUM$75,000

PRESENTING$125,000

Individual Sponsor Meeting Room •First Right to an Exhibitor Showcase Presentation •Support Level Recognition Signat Exhibit Booth •Recognition Broadcast Announcement in Exhibition Hall • •Custom Door Drop • • •Preferential Placement in Exhibition Hall (exhibit purchased separately) • • • • •Complimentary Annual Conference Registrations 2 4 6 8 12

Conference WiFi Sponsor(company name on redirect page) • • • • •Sponsor–provided Ad in NCCN Exhibition Guide

1/2 Page

1/2 Page

Full Page

Full Page

2 Full Pages

Recognition Signage and table tents in Exhibition Hall and Listing in Exhibition Guide • • • • •Support Level Recognition Ribbon on Sponsor Attendee Badges • • • • •Supporter Recognition on NCCN.org Annual Conference Website • • • • •Supporter Recognition Listing as Insert in Door Drop Bag and on Table Tents in the Exhibition Hall

• • • • •

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Exhibitor Schedule*Exhibitor Registration and Set-up HoursThursday, March 19, 2020 11:00 am – 5:00 pm

Exhibition Hall Dates and HoursFriday, March 20, 2020 7:00 am – 3:55 pm Reception in Exhibition Hall 5:30 – 7:30 pm

Saturday, March 21, 2019 7:00 am – 3:45 pm Exhibit Dismantling 5:25 – 8:00 pm

Exhibition Hall LocationRosen Shingle CreekSebastian J & I, Level 1 – NEW LOCATIONOrlando, Florida

Space AssignmentSpace is assigned as applications are received. Sponsors are given premium exhibit placement. Deadline to reserve space is Friday, January 10, 2020 or until spaces are filled.

Exhibit Set-upExhibition Hall set-up is limited to one day, Thursday, March 19, 2020 from 11:00 am to 5:00 pm. Please plan accordingly and consider booth design and assembly needed so that all set-up is completed by 5:00 pm on Thursday, March 19, 2020.

Booth ActivityNCCN must be informed of and approve any intent to conduct a drawing, provide a demonstration, distribute free samples or any other activity to take place during show hours. Submit requests to [email protected] by Friday, February 7, 2020.

Attendee Registration ListNCCN does not rent or share the attendee registration list.

PaymentMethod of payment must be indicated on exhibit space applications. Full payment must be received (30) days prior to exhibition date.

CancellationFor a full refund, notification of space cancellation must be received in writing on or before December 31, 2019.

Refund ScheduleThrough December 31, 2019 Full RefundJanuary 1 – 31, 2020 50% RefundAfter January 31, 2020 No Refund

Exhibit FeesPlease see Exhibitor Space Application form in this document.

* Subject to change.

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NCCN Exhibition Hall Includes:Exhibit Booths – Standard and custom displays ranging in size from 10’ x 10’ to 10’ x 40’ inline booths.

NCCN Reimbursement Resource Room – A designated section in the front of the hall, where companies provide information about reimbursement and patient assistance programs with tabletop displays.

Exhibitor Showcase – An open seating, theater-like area for product theaters and other promotional presentations.

Health Information Technology Row – Exhibiting technology firms showcase NCCN content in systems and mobile apps.

Patient Advocacy Pavilion – An area of kiosks for advocacy groups to exhibit and provide patient information.

General Poster Sessions – Posters are displayed according to posted schedules.

Food and Beverage – Reception appetizers, breakfasts, lunches, and break refreshments are served buffet style.

NCCN Drawings and Giveaways – Attendees visit NCCN booths to enter to win prizes and receive free giveaways.

Exhibitors Receive:• Complimentary Attendee Registrations based on exhibit size (see chart below)

• Food and beverage during the Exhibition Hall Reception on Friday evening and breakfasts, lunches, and breaks on Friday and Saturday.

• Pipe and drape configuration including back and side curtains in fully carpeted exhibition hall.

• One (1) 7” x 44” identification sign, one (1) 6’ draped table, two (2) chairs, and one (1) trash can.

• A 75-word company description, and placement on floor plan listing in Exhibition Guide and Conference Mobile app.

• Discounted advertising rates in the printed and digital versions of the NCCN Exhibition Guide.

• Fully carpeted exhibition areas.

Housing InformationImportant announcement regarding hotel accommodations for the NCCN Annual Conference!

It has come to the attention of NCCN that in the past, fraudulent reservation companies have approached our supporters, exhibitors, and conference attendees with offers of hotel rooms at discounted rates. These companies are in no way affiliated with NCCN or the Rosen Shingle Creek nor are they often legitimate companies. Please do not share your personal or financial information with these companies, or proceed with booking any reservations for the NCCN Annual Conference through these companies.

NCCN is the only organization that can reserve your room at the Rosen Shingle Creek for our conference within our discounted room block. Booking through NCCN ensures a legitimate reservation and that your credit card and personal information is secure. If you are contacted by anyone asking if you need a room reservation for the NCCN Annual Conference, or if they represent themselves as the “NCCN housing provider,” please get their information and contact the NCCN Conferences and Meetings Department immediately at [email protected].

NCCN cannot be held responsible for guests choosing accommodations outside of our official room block. If you have been contacted by email, fax, or phone by someone other than an NCCN Staff member about making your hotel reservation, please let us know immediately. Thank you!

NCCN Rooming Block InformationNCCN has a rooming block at the Rosen Shingle Creek at 9939 Universal Boulevard, Orlando, Fl 32819. During the registration process you will be asked if you require housing. This section must be completed to request a room. Only registered conference attendees will be eligible for a room in the NCCN room block. Housing reservations should be submitted no later than Tuesday, February 18, 2020.

The discounted room rate is $235.00 plus 12.5% tax ($29.38). The total cost per night is $264.38. (All rooms occupied by more than 2 adults over the age of 17 are subject to a $20.00 per person per night incidental fee.)

One night’s lodging will be charged at the time of booking for all registrants other than industry. All nights requested by industry will be charged in advance. Housing charges are non-refundable for cancellations, no-shows, early departures and cancelled or missed travel transportation and/or inclement weather. A $50.00 administrative fee will be charged for any name substitution. All requests for changes to a room reservation must go through NCCN. Please contact Diane McPherson at [email protected] or at 215-690-0266.

Accommodations are based on availability regardless of the rooming block deadline. Early booking is suggested. The deadline for booking

accommodations is Tuesday, February 18, 2020.

Exhibitor RegistrationBooth Size Full Conference

RegistrationsExhibit Hall Only Registrations*

10’ x 10’ 2 4

10’ x 20’ 3 5

10’ x 30’ 4 6

10’ x 40’ 5 7

*no access to conference sessions

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NCCN Reimbursement Resource Room During the NCCN 2020 Annual Conference, NCCN will have a dedicated section in the Exhibition Hall for clinicians to visit and learn about industry reimbursement help and services. Individual tabletop displays are available. Sponsors also have the opportunity to give a presentation. The NCCN Reimbursement Resource Room will have a prominent position in the front of the Exhibition Hall.

Participation in the NCCN Reimbursement Resource Room is a year-long sponsorship and includes:

• A table top display in the NCCN Exhibition Hall (with all exhibitor benefits listed on page 5).

• A one-page listing in the NCCN Reimbursement Resource Room Guide, included in all attendee bags and displayed at entrances to the Reimbursement Resource Room.

• Opportunities to give a presentation in the Exhibitor Showcase seating area.

• A year-long placement on the NCCN Reimbursement Resources App for mobile devices.

• A year-long placement on the NCCN Virtual Reimbursement Resource Room section of NCCN.org, available at NCCN.org/reimbursement.

• Inclusion in targeted e-mails, print ads, social media, and handouts, as well as other benefits.

• Complimentary digital ads, throughout the year in the NCCN eBulletin, an electronic newsletter delivered to more than 180,000 readers bi-weekly.

For more details and a complete list of benefits, please contact:Jennifer Tredwell at [email protected].

The NCCN Reimbursement Resource App for Patients, Caregivers, and Health Care ProfessionalsNow available for Apple and Android smartphones and tablets!

Apple is a trademark of Apple Inc., registered in the U.S. and other countries. App Store is a service mark of Apple Inc.

Google Play is a trademark of Google Inc. Android is a registered trademark of Google.

• Visit the App StoreSM• Search NCCN• Visit the Google Play™ Store• Search NCCN

Download

for Free!




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Exhibitor ProfileExhibitors include pharmaceutical, biotech, diagnostic, medical device companies, health care publishers, patient advocacy groups, health information technology companies, and NCCN Member Institutions.

Exhibitors at the NCCN Annual Conference have included:ExhibitorsAbbVie Amgen Inc. AstraZenecaAthenex PharmaceuticalsBayerBMS/PfizerCelgene Clovis OncologyEisai Inc. EMD Serono/Pfizerenterade®

Exelixis, Inc.GenPath OncologyHarborsideImpediMed, Inc.Incyte CorporationInvitaeIpsen BiopharmaceuticalsJanssen Biotech, Inc. Jazz Pharmaceuticals, Inc. Journal of Clinical PathwaysKaryopharm Therapeutics Inc.LeanTaaSLilly OncologyMerck & Co., Inc. Miracle Fruit FarmMoffitt Cancer CenterMoog Medical NeoGenomicsNovartis Novocure Inc. Onclogy Nursing Certification

CorporationPfizer Pharma Med Care

Prometheus Laboratories Inc. Regeneron / Sanofi GenzymeSeattle Genetics Servier Spectrum Pharmaceuticals, Inc.Stemline TherapeuticsSun PharmaTaiho Oncology, Inc.TakedaTesaroTeva PharmaceuticalsVerastem Oncology Washington University of St. Louis

Reimbursement Resource Room ParticipantsAZEDRA Service Connection™ for

Pheochromocytoma and Paraganglioma – Progenics Pharmaceuticals, Inc.

Bristol-Myers Squibb Access SupportCelgene Patient SupportGenomic Health, Inc.IncyteCARES (Incyte Corporation)LIBTAYO Surround Patient Support

Program (Regeneron)Lilly OncologyNOVARTIS – PANOTakeda OncologyTerSera TherapeuticsTeva PharmaceuticalsYou&i Support Program

Health Information Technology (HIT) CancerIQ, Inc.Equicare HealtheviCore healthcareFlatiron HealthIBM Watson HealthcareNavigating Cancer New Century HealthOptumOutcomes4Me Inc. Roche Diagnostics CorporationTrapelo by Intervention InsightsVarian Medical SystemsVia Oncology

Patient Advocacy GroupsAmerican Brain Tumor AssociationBAG IT Bonnie J. Addario Lung Cancer

FoundationCancer Hope NetworkColorectal Cancer AllianceFamily ReachFight Colorectal CancerKidney Cancer AssociationLive By LivingLung Cancer AllianceLUNGevity FoundationMyeloma CrowdNormaLeah Ovarian Cancer InitiativeNTD TV (New Tang Dynasty Television)SHARE Cancer SupportSharsheretThe Anal Cancer FoundationThyCa: Thyroid Cancer Survivors’

Association, Inc.

* NCCN Member Institution

*

*

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Additional SponsorshipsExhibitor Offerings are recognized with:

• Highlighted notation of support next to your company’s description in the NCCN Exhibition Guide.

• An advertisement in the NCCN Exhibition Guide acknowledging your support of the offering.

• A listing in the daily agenda door drop to attendees announcing specific complimentary offerings.

Door Drops $10,000

Invite attendees to vist your booth, promote a service, or build brand awareness through the use of a door drop. Have your custom printed piece delivered directly to the hotel rooms of NCCN conference attendees.

Exhibition Guide $1,000 – $20,000

Advertising

Advertising in the NCCN Exhibition Guide provides uncommon exposure to influential oncologists, nurses, pharmacists, and other health care professionals. The NCCN Exhibition Guide will be inserted in the conference bag and distributed to all conference attendees. Additional copies are displayed in the exhibition hall and foyers.

Exhibitor Showcase $25,000

Presentations

Reach your target audience by giving an informational presentation in a casual theater-like set up conveniently located inside the NCCN Exhibition Hall. Presentations will last 25 minutes

followed by an audience 5 minute Q&A session. NCCN provides podium, stage, flat screen monitor, and sound system. Banner signs, directional signs, ads, and a door drop flyer will identify your support and promote your presentation. Each sponsor is able to place a custom piece promoting their presentation in the NCCN door drop bag on Thursday or Friday evening. Broadcast announcements will invite attendees to hear your presentation.

Food and Beverage $25,000

SponsorshipReach your target audience by providing a food or beverage treat, such as ice cream, gelato, coffee, or cappuccino. A corner 10’ x 20’ booth is included. Food and beverage fees are not included.

Custom Water Bottle $8,000 SponsorshipDistribute complimentary bottled water to NCCN attendees. A sponsor-provided logo or message will be featured on water bottle labels and promotional signs within the exhibition hall. A quantity of 1,000 bottles will be displayed on ice next to your exhibit or within the food and beverage buffet areas.

Patient Advocacy beginning at $5,000 Pavilion Sponsorship

Become a sponsor of the NCCN Patient Advocacy Pavilion program, where multiple patient advocacy groups, representing a range of disease types, are able to attend and exhibit with individual kiosks and present their information on patient services. Sponsors are listed on display structures, NCCN Exhibition Guide ads, door drop flyer, table tents, and poster signage. All advocates receive information on NCCN patient

materials and other resources. All advocacy group attendees and sponsoring organizations are invited to the NCCN Patient Advocacy Pavilion kick-off event. Benefits of sponsorship increase with level of sponsorship.

Blackout TimesNCCN requests that all sponsors, exhibitors, or non-sponsors respect the intent of this event. Therefore, any non-NCCN events, whether on the event property or off-premises but within the city limits, that might potentially draw participants from registered attendees, faculty, or speakers of the NCCN 2020 Annual Conference are prohibited.

NCCN appreciates the understanding and cooperation of all entities involved, for any questions regarding this policy, please e-mail: [email protected]

The blackout times for this event are Thursday, March 19, 2020, beginning at 8:00 am to Monday, March 23, 2020, ending at 12:00 pm. Thank you.

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2019Wednesday, October 23 General Poster Session Abstract Submission Deadline

Friday, November 22 Deadline for Exhibition Space Early Bird Discount

2020Friday, January 10 Sponsorship and Exhibit Applications Deadline NCCN Exhibition Guide Ad Insertion Order Deadline

Friday, January 17 Exhibitor Show Services Kit Available Booth and Table Numbers Assigned Floor Plan Available

Friday, January 31 Cancellation clause takes effect

Friday, February 7 Intend to conduct a Booth Activity? Notify Jennifer Tredwell at [email protected]

Tuesday, February 18 Last Day for Hotel Room Reservations Contact Diane McPherson at [email protected] or 215.690.0266

Thursday, March 19 Exhibitor Registration 11:00 am – 5:00 pm Exhibitor Installation 11:00 am – 5:00 pm

Friday, March 20 Exhibit Hours 7:00 am – 3:55 pm Exhibit Hours 5:30 – 7:30 pm (Reception in Exhibition Hall)

Saturday, March 21 Exhibit Hours 7:00 am – 3:45 pm Exhibit Dismantling 5:25 – 8:00 pm

Early Bird Discounts:

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ANNUAL


CONFERENCE

March 20 – 22

Rosen Shingle Creek • Orlando, FloridaSponsor Information (please type or print clearly)

Organization ____________________________________________________________________________________

Contact Name __________________________________________________________________________________

(Name of person who will be responsible for your sponsorship and to whom all future correspondence should be sent.)

Title ____________________________________________________________________________________________

Address ________________________________________________________________________________________

City ______________________________________________ State _________ Zip Code ______________________

Phone __________________________________________________________________________________________

E-mail (required) _________________________________________________________________________________

Signature required for contract (type your name here to sign): _________________________________________

(electronic signature optional): ________________________________________________________________________

Recognition Information Sponsor Name for Conference Materials ____________________________________________________________

(Use upper and lower case letters exactly as you want your organization’s name to appear on materials and signage.)

Sponsor Levels* m $25,000 – Bronze Level

m $40,000 – Silver Level

m $50,000 – Gold Level

m $75,000 – Platinum Level

m $125,000 – Presenting Level

TOTAL: $ ___________________________________

Payment Informationm Please send an invoice

m Check Enclosed (Please make checks payable to: National Comprehensive Cancer Network and mail to: NCCN, 3025 Chemical Road, Suite 100, Plymouth Meeting, PA 19462, Attn: Accounting Dept.)

m Credit Card: p American Express p Discover Card p MasterCard p Visa

Cardholder’s Name: _____________________________________________________________________________

Billing Address: __________________________________________________________________________________

City: ____________________________________________ State: ____________ Zip: _________________________

Card Number: ___________________________________________________________________________________

Expiration Date:_____________________________________________ Verification Number: _________________

Signature: ______________________________________________________________________________________

(electronic signature optional): ________________________________________________________________________

NCCN may charge the credit card for the amount as indicated above.

Instructions 1. Apply for sponsorship

by completing this form and submitting it by Friday, January 10, 2020.

2. You will receive a letter confirming receipt of your application and details concerning your benefits.

3. You will be sent proofs of signage, ads, and various graphics acknowledging your sponsorship.

Send completed application to:Jennifer Tredwell, MBASenior Director, Marketing NCCN3025 Chemical Road, Suite 100Plymouth Meeting, PA Phone – 215.690.0274Fax – [email protected]


Refund ScheduleThrough December 31, 2019 Full Refund

January 1 – 31, 2020 50% Refund

After January 31, 2020No Refund


Sponsor Level Application and Contract

Conference Dates: March 20 – 22, 2020Exhibit Dates: March 20 – 21, 2020

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ANNUAL


CONFERENCE

March 20 – 22


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Exhibitor Information (please type or print clearly)

Organization __________________________________________________________________________________

Contact Name ________________________________________________________________________________


Title __________________________________________________________________________________________

Address ______________________________________________________________________________________

City ______________________________________________ State _________ Zip Code ____________________

Phone ________________________________________________________________________________________

E-mail (required) _______________________________________________________________________________

Signature required for contract (type your name here to sign): _______________________________________

(electronic signature optional): _______________________________________________________________________

List exhibitors you do not wish to be next to or directly across the aisle from.

_______________________________________________________________________________________________

Signature required for exhibit space reservation. – See Exhibit Application Page 2

Promotional InformationOrganization Name for Conference Materials ___________________________________________________________________(Use upper and lower case letters exactly as you want your organization’s name to appear on conference materials and signage.)

Please provide a brief 75-word description of your company/product to be included in the NCCN Exhibition Guide. Booth Activity RequestPlease provide information on any drawing, demonstration, or other activity to take place in your booth.

Space Reservations* m $3,000 Nonprofit Only – 10’ x 10’ ($2,500 if reserved by Friday, November 22, 2019)

m $6,800 ($6,200 if reserved by Friday, November 22, 2019) 10' x 10' Exhibitor Space



m $25,000 ($24,500 if reserved by Friday, November 22, 2019) Food & Beverage Corner 10’ x 20’ Exhibitor Space


TOTAL: _______________________________________________________________

m Please send an invoice



Cardholder’s Name: ______________________________________________________________________________

Billing Address: __________________________________________________________________________________

City: ____________________________________________ State: ____________ Zip: _________________________

Card Number: ___________________________________________________________________________________


Signature: ______________________________________________________________________________________

(electronic signature optional): _______________________________________________________________________


Continued on next page

Instructions 1. Apply for exhibit space


2. You will receive a letter confirming receipt of your application and a registration packet for the NCCN 2020 Annual Conference.

3. You will receive a Show Service Kit with exhibit details 6 weeks before the NCCN 2020 Annual Conference. The floor plan with assigned booth numbers will be available at this time.

Send completed application to:Jennifer Tredwell, MBASenior Director, Marketing NCCN3025 Chemical Road Suite 100 Plymouth Meeting, PA 19462 Phone – 215.690.0274Fax – [email protected]

PaymentMethod of payment must be indicated on this application. Full payment must be received (30) days prior to exhibition date.


Refund ScheduleThrough December 31, 2019 Full Refund




Exhibitor Space Application and Contract


Page 1 of 2

NCCN.org/conference

ANNUAL


CONFERENCE

March 20 – 22

Rosen Shingle Creek • Orlando, FloridaContinued from previous page

FIRE AND SAFETY REGULATIONS As an exhibitor, you must comply with safety, fire, and health ordinances that apply to the City of Orlando, State of Florida. All displays, exhibit materials, and equipment must be reasonably located and protected by safety guards and fireproofing to prevent fire hazards and accidents. Electrical wiring must conform to all federal, state, and municipal government require-ments and to National Electrical Code Safety Rules.

AUXILIARY AIDS OR SERVICES In compliance with the Americans with Disabilities Act (ADA), NCCN wishes to ensure that no individual with a disability is excluded, denied services, or otherwise treated differently from other individuals. Each exhibitor shall be responsible for com-pliance within its exhibit space, including the provision of auxiliary aids and services needed.

LIABILITY Each exhibitor assumes the entire responsibility and hereby agrees to protect, defend, indemnify, and save NCCN and Rosen Shingle Creek, its owners, its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, direc-tors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof.

INSURANCE NCCN and the Rosen Shingle Creek will not be liable for damage or loss to the exhibitor’s property through theft, fire, acci-dents, or any other cause. NCCN and Rosen Shingle Creek will not assume liability for any injury that may occur to visitors, exhibitors or their agents, employees, or others. Exhibitors shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance, and Contractual Liability Insurance, insuring and specifically referring to the Contractual liability, in an amount not less than $2,000,000 Combined Single Limit for personal injury and property damage.

NCCN and Rosen Shingle Creek shall be included in such policies as additional insureds. In addition, the exhibitor acknowledges that neither NCCN nor the Rosen Shingle Creek, its owners, or its operator maintains insurance covering exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance insuring any losses by the exhibitor.

To register for this conference, please sign below acknowledging on behalf of you and your company that you have received and read the attached terms and accept and agree to be bound by these terms as a condition to the registration.

Signature _______________________________________________________________ Date _____________________________

Print Full Name _____________________________________________________________________________________________

Organization Name ________________________________________________________________________________________

Page 2 of 2

Exhibitor Space Application and Contract


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ANNUAL


CONFERENCE

March 20 – 22

Rosen Shingle Creek • Orlando, FloridaApplicant Information (please type or print clearly)

Organization ___________________________________________________________________________________

Contact Name __________________________________________________________________________________


Title ___________________________________________________________________________________________

Address _______________________________________________________________________________________

City ______________________________________________ State _________ Zip Code _____________________

Phone _________________________________________________________________________________________

E-mail (required) ________________________________________________________________________________

Signature required for contract. – See RRR Application Page 2

Promotional Information

Program Name for Conference Materials

_______________________________________________________________________________________________

(Use upper and lower case letters exactly as your organization’s name should appear on all conference materials)

Please provide a 100-word description of your program to be included in the NCCN 2020 Annual

Conference Reimbursement Resource Room Guide.

Reimbursement Resource Room Reservationm Table Top Display and Full Year Sponsorship: $10,000

Payment Informationm Please send an invoice



Cardholder’s Name: _______________________________________________________________________________

Billing Address: ___________________________________________________________________________________

City: ____________________________________________ State: ____________ Zip: __________________________

Card Number: ___________________________________________________________________________________


Signature: _______________________________________________________________________________________

(electronic signature optional) ____________________________________________________________________


Continued on next page

TOTAL: $ ______________________________________

Instructions 1. Complete and submit this

form to apply for participation and a table top display in the NCCN Reimbursement Resource Room by Friday, January 10, 2020.

2. You will receive a letter confirming receipt of your application and a registration packet with your Conference registration forms.

3. Floor plan and table numbers will be available on Friday, January 18, 2019

Send completed application to:

Jennifer Tredwell, MBASenior Director, Marketing NCCN3025 Chemical Road, Suite 100 Plymouth Meeting, PA 19462Phone – 215.690.0274Fax – [email protected]

PaymentMethod of payment must be indicated on this application. Full payment must be received (30) days prior to exhibition date.


Refund Schedule

Through December 31, 2019 Full Refund




Page 1 of 2

REIMBURSEMENT RESOURCE ROOM Application and Contract


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ANNUAL


CONFERENCE

March 20 – 22

Rosen Shingle Creek • Orlando, FloridaContinued from previous page

FIRE AND SAFETY REGULATIONS As an exhibitor, you must comply with safety, fire, and health ordinances that apply to the City of Orlando, State of Florida. All displays, exhibit materials, and equipment must be reasonably located and protected by safety guards and fireproofing to prevent fire hazards and accidents. Electrical wiring must conform to all federal, state, and municipal government require-ments and to National Electrical Code Safety Rules.

AUXILIARY AIDS OR SERVICES In compliance with the Americans with Disabilities Act (ADA), NCCN wishes to ensure that no individual with a disability is excluded, denied services, or otherwise treated differently from other individuals. Each exhibitor shall be responsible for com-pliance within its exhibit space, including the provision of auxiliary aids and services needed.

LIABILITY Each exhibitor assumes the entire responsibility and hereby agrees to protect, defend, indemnify, and save NCCN and Rosen Shingle Creek, its owners, its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, direc-tors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof.

INSURANCE NCCN and the Rosen Shingle Creek will not be liable for damage or loss to the exhibitor’s property through theft, fire, acci-dents, or any other cause. NCCN and Rosen Shingle Creek will not assume liability for any injury that may occur to visitors, exhibitors or their agents, employees, or others. Exhibitors shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance, and Contractual Liability Insurance, insuring and specifically referring to the Contractual liability, in an amount not less than $2,000,000 Combined Single Limit for personal injury and property damage.

NCCN and Rosen Shingle Creek shall be included in such policies as additional insureds. In addition, the exhibitor acknowledges that neither NCCN nor the Rosen Shingle Creek, its owners, or its operator maintains insurance covering exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance insuring any losses by the exhibitor.

To register for this conference, please sign below acknowledging on behalf of you and your company that you have received and read the attached terms and accept and agree to be bound by these terms as a condition to the registration.

Signature _______________________________________________________________ Date _____________________________

Print Full Name _____________________________________________________________________________________________

Organization Name ________________________________________________________________________________________

Page 2 of 2

REIMBURSEMENT RESOURCE ROOM Application and Contract


NCCN.org/conference

ANNUAL


CONFERENCE

March 20 – 22

Rosen Shingle Creek • Orlando, FloridaPatient Advocacy Pavilion Sponsor Information (please type or print clearly)

Organization _____________________________________________________________________________________

Contact Name ___________________________________________________________________________________


Title _____________________________________________________________________________________________

Address _________________________________________________________________________________________

City ______________________________________________ State _________ Zip Code _______________________

Phone ___________________________________________________________________________________________

E-mail (required) __________________________________________________________________________________

Signature required for contract (type your name here to sign): ___________________________________________

(electronic signature optional): _________________________________________________________________________

Recognition Information Sponsor Name for Conference Materials

(Use upper and lower case letters exactly as you want your organization’s name to appear on conference materials and signage.)

Patient Advocacy Pavilion Sponsorship Levels*

m $5,000 – Topaz

m $10,000 – Emerald

m $25,000 – Ruby

m $50,000 – Diamond

TOTAL: $ ________________________________________

Payment Information




Cardholder’s Name: ________________________________________________________________________________

Billing Address: ____________________________________________________________________________________

City: ____________________________________________ State: ____________ Zip: ___________________________

Card Number: ___________________________________________________________________________________


Signature: ________________________________________________________________________________________

(electronic signature optional) ___________________________________________________________________________________


Instructions 1. Apply for sponsorship


2. You will receive a letter confirming receipt of your application and details concerning your benefits.

3. You will be sent proofs of signage, ads, and various graphics acknowledging your sponsorship.

Send completed application to:Jennifer Tredwell, MBASenior Director, Marketing NCCN3025 Chemical Road, Suite 100 Plymouth Meeting, PA 19462Phone – 215.690.0274Fax – [email protected]


Refund Schedule





Patient Advocacy Pavilion Sponsorship Application and Contract


NCCN.org/conference

ANNUAL


CONFERENCE

March 20 – 22

Rosen Shingle Creek • Orlando, FloridaSponsor Information (please type or print clearly)

Organization ______________________________________________________________________________________

Contact Name ____________________________________________________________________________________


Title ______________________________________________________________________________________________

__________________________________________________________________________________________________

Address __________________________________________________________________________________________

City ______________________________________________ State _________ Zip Code ________________________

Phone ____________________________________________________________________________________________

E-mail (required) ___________________________________________________________________________________

Signature required for contract (type your name here to sign): ____________________________________________

(electronic signature optional): __________________________________________________________________________

Presentation Information Presentation Title for Conference Materials

(Use upper and lower case letters exactly as you want your title to appear on conference materials and signage.)

Exhibitor Showcase Presentations*

m $25,000 – Friday, March 20, 2020 – Morning Break

m $25,000 – Friday, March 20, 2020 – Afternoon Break

m $25,000 – Saturday, March 21, 2020 – Morning Break

m $25,000 – Saturday, March 21, 2020 – Afternoon Break

TOTAL: $ ___________________________________

Payment Information





Billing Address: ____________________________________________________________________________________

City: ____________________________________________ State: ____________ Zip: ___________________________

Card Number: _____________________________________________________________________________________

Expiration Date:_____________________________________________ Verification Number: ___________________

Signature: ________________________________________________________________________________________

(electronic signature optional) ___________________________________________________________________________________


Instructions 1. Reserve your presentation

by completing thisform and submitting it byFriday, January 10, 2020.

2. You will receive a letterconfirming receipt ofyour application anddetails concerning yourpresentation.

3. You will be sent proofs ofsignage, ads, and variousgraphics promoting yourpresentation.

Send completed application to:Jennifer Tredwell, MBASenior Director, Marketing NCCN3025 Chemical Road, Suite 100Plymouth Meeting, PA 19462Phone – 215.690.0274Fax – [email protected]


Refund Schedule




* Exact start and stop timesfor each 25 minutepresentation will be provided.


Exhibitor Showcase Presentations Application and Contract



NCCN.org/conference

ANNUAL


CONFERENCE

March 20 – 22


DeadlinesInsertion Orders Due: Friday, January 10, 2020

Advertising Artwork Due: Friday, January 17, 2020

Door Drop Materials Due: Friday, February 14, 2020

Send completed application and artwork to:Jennifer Tredwell, MBASenior Director, Marketing NCCN3025 Chemical Road, Suite 100Phone – 215.690.0274Fax – [email protected]

Insertion Order Deadline:Friday, January 10, 2020

NCCN Door DropsInvite attendees to visit your booth, promote a service, or build brand awareness through the use of a door drop. Have your custom printed piece delivered directly to the hotel rooms of NCCN conference attendees.

Exhibition Guide Advertising Advertising in the NCCN Exhibition Guide provides uncommon exposure to influential oncologists, nurses, pharmacists, and other health care professionals. The NCCN Exhibition Guide will be posted on NCCN.org/conference and inserted in the conference bag and distributed to all conference attendees. Additional copies are displayed in the exhibition hall and foyers.

Advertiser Information (please type or print clearly)

Organization: ___________________________________________________________________________________

Contact Name: ________________________________________________________________________________

Title: __________________________________________________________________________________________

Address: ______________________________________________________________________________________

City: _______________________________________________ State: ________ Zip Code: ___________________

Phone: ___________________________________ Fax: ________________________________________________

E-mail (required): _______________________________________________________________________________

NCCN Exhibition Guide Adsm $1,000 Half Page Horizontal Ad Exhibitor

m $1,500 Half Page Horizontal Ad Non-Exhibitor

m $2,000 Full Page Exhibitor

m $2,500 Full Page Non-Exhibitor

m $4,000 Inside Front Cover

m $4,000 Inside Back Cover

m $6,000 Two-Page Full Bleed Center Spread

m $12,000 Outside Back Cover

TOTAL: $ ________________________________________________________

Payment Information





Billing Address: ____________________________________________________________________________________

City: ____________________________________________ State: ____________ Zip: ___________________________

Card Number: _____________________________________________________________________________________

Expiration Date:_____________________________________________ Verification Number: ___________________

Signature: ________________________________________________________________________________________

(electronic signature optional): _________________________________________________________________________


Door DropSponsor provided printed piece will be delivered to all NCCN room block attendees

m $10,000 Door Drop - Thursday evening

m $10,000 Door Drop - Friday evening

Your Door Drop


Advertising and Door Drop Insertion Order



NCCN.org/conference

ANNUAL


CONFERENCE

March 20 – 22


Huntsman Cancer Institute at the University of Utah

Fred & Pamela BuffettCancer Center

Robert H. Lurie Comprehensive Cancer Center of Northwestern University

O'Neal Comprehensive Cancer Center at UAB

St. Jude Children’s Research Hospital/The University of TennesseeHealth Science Center

Siteman Cancer Center at Barnes-Jewish Hospital and Washington University School of Medicine

Vanderbilt-Ingram Cancer Center

Duke Cancer Institute

The Ohio State University Comprehensive Cancer Center - James Cancer Hospital and Solove Research Institute

University of Michigan Rogel Cancer Center

Mayo Clinic Cancer Center

University of Wisconsin Carbone Cancer Center



The Sidney Kimmel Comprehensive Cancer Center at Johns Hopkins

Dana-Farber/Brigham and Women’s Cancer Center Massachusetts General Hospital Cancer Center

Roswell Park Comprehensive Cancer Center

Case Comprehensive Cancer Center/University Hospitals Seidman Cancer Center and Cleveland Clinic Taussig Cancer Institute

Moffitt Cancer Center

The University of TexasMD Anderson Cancer Center

University of Colorado Cancer Center

UC San Diego Moores Cancer Center

City of Hope National Medical Center

Fred Hutchinson Cancer Research Center/Seattle Cancer Care Alliance

Stanford Cancer Institute

UCSF Helen Diller Family Comprehensive Cancer Center

Memorial Sloan Kettering Cancer Center

Yale Cancer Center/Smilow Cancer Hospital

Fox Chase Cancer CenterAbramson Cancer Centerat the University of Pennsylvania

Sponsor and Exhibit OpportunitiesJennifer Tredwell, MBA Senior Director, Marketing 215.690.0274 [email protected]

The National Comprehensive Cancer Network® (NCCN®) is a not-for-profit alliance of 28 leading cancer centers devoted to patient care, research, and education. NCCN is dedicated to improving and facilitating quality, effective, efficient, and accessible cancer care so patients can live better lives. Through the leadership and expertise of clinical professionals at NCCN Member Institutions, NCCN develops resources that present valuable information to the numerous stakeholders in the health care delivery system. By defining and advancing high-quality cancer care, NCCN promotes the importance of continuous quality improvement and recognizes the significance of creating clinical practice guidelines appropriate for use by patients, clinicians, and other health care decision-makers around the world.

3025 Chemical RoadSuite 100 Plymouth Meeting, PA 19462 215.690.0300 Fax: 215.690.0280

NCCN.org – For Clinicians | NCCN.org/patients – For Patients

Your Best Resource in the Fight Against Cancer®

AC-N-1632-0320


NCCN Member Institutions

Documents

Exhibit Schedule day & Exhibitor Celebrating 25 years of ... · 2 Exhibit Space Application 3 Reimbursement Resource Room Participation. 4 Advocacy Pavilion Sponsorship Form 5 Exhibitor