[Exercise Name]

After Action Conference

[Date][Exercise Name]

Agenda

I. Introductions & Opening Remarks

II. Exercise Summary

III. Items Identified

IV. AAR Review

V. Improvement Plan Development

VI. Next Steps

[Date][Exercise Name]

Introductions

Your nameYour organizationYour role during the exerciseOne key success during the exerciseOne key challenge during the exercise

[Date][Exercise Name]

Exercise Summary

[Insert a brief description of the exercise including the scope, objectives (including Target Capabilities, activities, and scenario used to achieve objectives), ]

[Date][Exercise Name]

Exercise Objectives

[Insert Exercise Objectives]

1. Objective 12. Objective 23. Objective 3

[Date][Exercise Name]

Scenario Synopsis

[Insert brief summary of the exercise scenario]

[Date][Exercise Name]

Key Strengths and Accomplishments

[Insert the key strengths from the exercise]

[Date][Exercise Name]

Key Areas for Improvement

[Insert the key areas for improvement from the exercise]

[Date][Exercise Name]

AAR Review and Approval

Report Section Section 3: Analysis of

Capabilities Section 4: Conclusion Appendix A:

Improvement Plan Appendix B: Lessons

Learned (Optional) Appendix C: Participant

Feedback (Optional)

[Review the exercise AAR with participants and solicit feedback on its contents]

Report Section Appendix D: Exercise

Events Summary Table (Optional)

Appendix E: Performance Ratings (Optional)

Appendix F: Acronyms

[Date][Exercise Name]

Report Approval Process

Decision by consensusUnresolved issues (e.g. consensus not attained)

- Consider compromises- Refer to Exercise Directors- Exercise Directors consult with applicable agency head

[Date][Exercise Name]

Improvement Plan Development

Divide into groupsSelect a group leader and recorderDiscuss each lesson learnedTurn recommendations to actionsProvide actions to facilitatorReconvene to brief actions to entire group

[Date][Exercise Name]

Writing Improvement Actions

Determine action needed to fix the problemChoices

- No further action; already fixed- No further action; not worth fixing- Accept recommendation as is- Choose new action—if so, write it

[Date][Exercise Name]

Writing Improvement Actions

Generally plans, policies & procedures, training, equipment & facilities, outreach and inter-agency coordination, exercises

All follow-up actions must have:- What must be done (an action e.g., a verb) - Who will do it (agency and POC)- When it will be done (specify reasonable date)

[Date][Exercise Name]

Sample Improvement Action Template

Use these templates as suggestions for refining recommendations. You need not match the wording exactly.

(Who) will prepare/revise ________ plan to (correct what?) by (when).

(Who) will prepare/revise ________ policy or procedure to (correct what?) (when).

(Who) will conduct training for (group) in (what?) so that ________ by (when).

(Who) will obtain/repair _______ equipment/facilities so as to __________ by (when).

(Who) will conduct _________ study/analysis to __(action required)___ so as to _______________.

(Who) will convene a working group of ___(people/agencies)___ to __(action required)__ so as to correct ___(what)___.

[Date][Exercise Name]

Improvement Plan Matrix

Capability Observation Title Recommendation Corrective Action

DescriptionCapability Element

Primary Responsible

AgencyAgency

POC

Start Date Completion

Date

[Capability 1: Capability Name]

1. Observation 1

1.1 Insert Recommendation 1

1.1.1 Insert Corrective Action 1

Planning State X EMA EMA Director

Dec 1,

2006

Sep 1, 2007

1.1.2 Insert Corrective Action 2

Planning State X EMS System

EMS System Director

Dec 1,

2006

Feb 1, 2007

1.2 Insert Recommendation 2

1.2.1 Insert Corrective Action 1

Training State X EMA EMA Director

Dec 1,

2006

Jan 1, 2007

1.2.2 Insert Corrective Action 2

Systems/ Equipment

State X EMA EMA Director

Dec 1,

2006

Mar 15, 2007

2. Observation 2

2.1 Insert Recommendation 1

2.1.1 Insert Corrective Action 1

Planning State X EMS System

EMS System Director

Dec 1,

2006

Jan 15, 2007

2.1.2 Insert Corrective Action 2

Systems/ Equipment

State X EMA EMA Director

Dec 1,

2006

Jan 1, 2007

[Date][Exercise Name]

Action Brief

Please indicate:Which items require no further actionRecommendations with no change to actionsChanged or new actions and why

Facilitator will record revised actions.

[Date][Exercise Name]

Wrap-up

Next Steps Memo report Follow-up progress meeting

Closing Comments