<Protective Marking>

Initial Planning Conference (IPC)

[Exercise Name]

[Date]

<Protective Marking>2

Welcome and Introductions

<Protective Marking>3

Meeting Agenda

• Review proposed scope, purpose, and objectives

• Review proposed exercise scenario• Review proposed participating agencies• Exercise facilitation• Exercise evaluation • Exercise documents• Exercise logistics• Meeting dates• Closing

<Protective Marking>4

Operational Security

• This briefing contains exercise and operational material that must be safeguarded.

• The materials in this briefing are categorized as [protective marking].

<Protective Marking>5

Exercise Scope

• [Insert scope statement.]

<Protective Marking>6

Exercise Purpose

• [Insert purpose statement.]

<Protective Marking>7

Target Capabilities

• [Insert the exercise’s target capabilities.]

<Protective Marking>8

Exercise Objectives

• [Insert objectives.]

<Protective Marking>9

Exercise Scenario

• [Insert brief description/characteristics of the scenario.]

<Protective Marking>10

Participating Agencies

• [List participating agencies.]

<Protective Marking>11

Exercise Facilitation

• Lead facilitator

• Functional area facilitators

• Facilitator training requirements

• Facilitation vs. evaluation

<Protective Marking>12

Exercise Evaluation

• Evaluators

• Evaluator training requirements

• Scribes

• Results in After Action Report (AAR)/ Improvement Plan (IP)

<Protective Marking>13

Evaluation Components

• Objectives

• Evaluation criteria

• Participant Feedback Form

• Player Hot Wash

• Scribe notes

• Evaluator notes

<Protective Marking>14

Exercise Documents

• Situation Manual (SitMan)

• Evaluation Plan

• Facilitator Handbook

• AAR/IP

<Protective Marking>15

Exercise Staffing

• Select facilitators

• Select evaluators

• Select scribes

• Select support staff– Security– Registration support

<Protective Marking>16

Exercise Logistics

• Provide food and water

• Provide restrooms

• Fund exercise

<Protective Marking>17

Location Logistics

• Identify and coordinate an exercise location

• Location requirements– Secure– Audiovisual capable– Tables and chairs– Adequate size– Parking

<Protective Marking>18

Meeting Dates

• Midterm Planning Conference (MPC): [Date]

• Final Planning Conference (FPC): [Date]

• Exercise Conduct: [Date]

• After Action Conference: [Date]

<Protective Marking>19

Action Items

• Review SitMan, and provide comments to Exercise Planning Team.

• Confirm exercise location.• Confirm exercise objectives.• Identify local evaluators.• Confirm participant list. • Determine logistical requirements for exercise.• Develop IPC minutes for review.• Develop draft SitMan for review.• Develop Exercise Evaluation Guides (EEGs).• Design badges, signs, and table tents.

<Protective Marking>20

Questions

<Protective Marking>21

Closing