Executive Committee Meeting Notice - Newington community · Statement of Financial Performance for the financial year-to-date 01/04/2018 to 30/09/2018 Revenue 142500 Interest on Arrears--Admin

Precinct 3 Newington

Executive Committee Meeting NoticeMeeting Date: 23 October 2018

StrataSense

Notice of an Executive Committee Meeting

Community Land & Management Act 1989 Date of this notice: 15 October 2018 The Owners – Deposited Plan No. 270188 Newington Village – Precinct 3 NEWINGTON NSW 2127 Date, Place and Time The meeting will be held on Tuesday 23 October 2018 at Jags Café, Newington Village commencing at 8:00am.

Documents accompanying this notice (only provided to Strata Committee members): 1. Minutes of previous meeting 2. Financial Statements

Agenda

Motion 1 Minutes That the minutes of the strata committee meeting held on 16 August 2018 be confirmed as a true record and account of the proceedings at that meeting.

Motion 2 Financial Statements That the financial statements for the quarter ending 30 September 2018 be noted.

Motion 3 Estate Managers Report That the Estate manager report be tabled, and action resolved accordingly in relation to: 1. Breaches of the CMS & ALS; 2. Applications; 3. Improvements.

Motion 4 Estate Matters That the following matters in relation to the P‐3 be discussed and action resolved accordingly; 1. Security monitoring upgrade options and tender document; 2. The Newington Neighbourhood Association – Directors/Board Members; 3. The Newington Sign – missing letters; 4. 6 Monterey St – Painting (colour).

Motion 5 Next Meeting That the time, date and place for the annual general meeting be determined.

Minutes of Previous Meetings

APPENDIX 1

4

Minutes of Executive Committee Meeting

Community Land Management Act 1989 (NSW)

The Owners – Deposited Plan No 270188

Newington Village – ‘P3’ NEWINGTON NSW 2127

Date, Place and Time

The meeting was held on Thursday 16 August 2018, in the Newington Community Centre, immediately following the Annual General Meeting.

Attendees

Present

Ann Collins

John Eggleston

Christian Kent

In Attendance

Tony Hole Waterpoint Management

Scott Blenheim Waterpoint Management

Natalie Fitzgerald Strata Sense Pty Ltd

Minutes

Motion 1 Minutes RESOLVED that the minutes of the previous executive committee meeting held on 16 April 2018 be accepted as a true and accurate record of the proceedings at that meeting.

Motion 2 Office bearers RESOLVED that the following office bearers be elected: Chairperson/Treasurer: Christian Kent Secretary: John Eggleston

Motion 3 Common Property The executive committee discussed the common property and RESOLVED as noted below: Lot 84 (6 Monterery St) – approval granted for landscaping works and installation of small veranda in accordance with plans provided. It was AGREED that the house would need to be repainted to achieve ‘Grey Ghost’ colour in accordance with application.

Motion 4 Next Meeting RESOLVED that next meeting will be held on Tuesday 23 October 2018 at 8am at JAGS café, Newington Market Place.

APPENDIX 2

Financial Statements

Administration Fund Sinking Fund Sinking FundCash at Bank Cash at Bank Investments

$38,355$38,355

$82,381 $43,260 $357,346

DP 270188 - Newington Village - P3, 1 Newington Village, Newington NSW 2127

For the period 1 April 2018 to 30 September 2018

Financial Summary

Repairs & Preventative Maintenance Costs

33%

Cleaning & Landscaping

23%

Strata Management Fees22%

Compliance & Disbursements

11%

Building Management Fees9%

Utilities1%

Insurance1%

Cash Receipts$121,235 Cash

Payments$82,880

30 September 2018

48% 39% 38% 32% 29% 23%7%

52% 61% 62% 68% 71% 77%93%

Strata Management Fees Repairs & PreventativeMaintenance Costs

Compliance &Disbursements

Building Management Fees Cleaning & Landscaping Utilities Insurance

Remaining Budget % Budget Spent %

Net Cashflow

The premium is due for renewal in

February 2019

50%

.

Statement of Financial PositionAs at 30/09/2018

Represented by:

Owners' fundsAdministrative Fund

Operating Surplus/Deficit--Admin 12,360.1622,272.80Owners Equity--Admin 30,588.7530,588.75

42,948.9152,861.55Sinking Fund

Operating Surplus/Deficit--Sinking 7,657.2119,004.50Owners Equity--Sinking 373,397.02373,397.02

381,054.23392,401.52Net owners' funds $424,003.14$445,263.07

AssetsAdministrative Fund

Cash at Bank--Admin 39,004.4482,381.32Receivable--Levies--Admin 1,775.065,913.93Receivable--Other--Admin 147.10147.10Receivable--Owners/Sundry Debtors--Admin 126.5060.50

41,053.1088,502.85Sinking Fund

Cash at Bank--Sinking 24,810.3543,260.37Investments--Sinking 256,250.00256,250.00Investments--Sinking #2 100,000.00101,096.44Receivable--Levies--Sinking 347.981,447.46

381,408.33402,054.27Unallocated Money

Cash at Bank--Unallocated 1,856.48705.751,856.48705.75

424,317.91491,262.87Total assetsLess liabilities

Administrative FundCreditor--GST--Admin (1,895.81)1,241.62Prepaid Levies--Admin 0.0034,399.68

(1,895.81)35,641.30Sinking Fund

Creditor--GST--Sinking 354.101,055.45Prepaid Levies--Sinking 0.008,597.30

354.109,652.75Unallocated Money

Prepaid Levies--Unallocated 1,856.48705.751,856.48705.75

314.7745,999.80Total liabilities

Deposited Plan 270188 Newington Village - P3, 1 Newington Village,NEWINGTON NSW 2127

Current period Previous quarter

Page12/10/2018 1:02 Patricia Lam 22Strata Sense Pty Limited

Net assets $424,003.14$445,263.07


Current period Previous quarter


Statement of Financial Performancefor the financial year-to-date

01/04/2018 to 30/09/2018

RevenueInterest on Arrears--Admin 293.27183.11 0.00142500Levies Due--Admin 164,999.1383,055.67 165,000.00143000Prior Period GST Revenue Adjustment-Admin 0.740.00 0.00144500Recovery--Legal Fees 80.000.00 0.00145002Status Certificate Fees 776.09419.00 0.00146500Strata Roll Inspection Fees 0.0031.00 0.00147000

Total revenue 166,149.23165,000.0083,688.78

Less expensesAdmin--Accounting 750.00150.00 750.00150200Admin--Agent Disbursements 10,192.145,248.44 10,635.00153800Admin--Auditors--Audit Services 550.00550.00 550.00150800Admin--Bank Charges 0.000.00 5.00151400Admin--Bank Charges--Account Fees 2.502.50 0.00151401Admin--Consultants 85.000.00 85.00151600Admin--Executive Committee Expenses 0.000.00 200.00152000Admin--Land Titles / Registration of By Laws 0.000.00 200.00151450Admin--Legal & Debt Collection Fees 30.000.00 0.00153200Admin--Legal Fees 80.000.00 1,000.00153210Admin--Management Fees--Non Routine 0.00200.00 1,500.00154001Admin--Management Fees--Standard 25,868.5213,321.02 26,990.00154000Admin--Meeting Room Expenses 56.73151.86 0.00154200Admin--Other Expenses--Admin 3,625.00599.40 3,625.00154400Admin--Status Certificate Fees Paid 902.09511.00 0.00156000Admin--Strata Inspection Fees Paid 0.0031.00 0.00156400Building Manager / Caretaker 21,251.165,431.11 17,000.00158000Insurance--Excesses 0.000.00 500.00159000Insurance--Premiums 6,105.11505.75 6,500.00159100Maint Bldg--Electrical 0.000.00 500.00164800Maint Bldg--General Repairs 750.001,965.00 1,000.00167200Maint Bldg--Security Monitoring 13,489.395,060.27 15,000.00173300Maint Bldg--Security Patrol 34,108.1412,911.95 35,000.00173100Maint Bldg--TV Antenna & Cables 10,535.000.00 0.00175000Maint Grounds--Lawns & Gardening 47,642.0013,953.00 48,500.00178400Utility--Electricity 863.13362.94 2,600.00190200Utility--Water & Sewerage 782.44460.74 1,000.00191200

Total expenses 177,668.35173,140.0061,415.98


Current period Previous yearAdministrative Fund

Annual budget01/04/2017-31/03/201801/04/2018-31/03/201901/04/2018-30/09/2018


Surplus/Deficit

Closing balanceOpening balance

$30,588.75$52,861.5542,107.8730,588.75

(11,519.12)22,272.80 (8,140.00)30,588.75

$22,448.75


Current period Previous yearAdministrative Fund

Annual budget01/04/2017-31/03/201801/04/2018-31/03/201901/04/2018-30/09/2018


Surplus/Deficit

Closing balanceOpening balance

$373,397.02$392,401.52343,943.18373,397.02

29,453.8419,004.50 27,470.00373,397.02

$400,867.02

RevenueInterest on Arrears--Sinking 60.0035.88 0.00242500Interest on Investments--Sinking 6,250.001,096.44 7,000.00242600Interest--Bank 0.000.00 200.00242300Levies Due--Sinking 32,999.8418,490.18 38,970.00243000

Total revenue 39,309.8446,170.0019,622.50

Less expensesIncome Tax--Sinking (1,134.00)618.00 0.00252800Maint Bldg--General Replacement 0.000.00 2,500.00267400Maint Bldg--Signs & Notice Boards 0.000.00 1,200.00273800Maint Grounds--Landscaping 10,990.000.00 15,000.00278200

Total expenses 9,856.0018,700.00618.00


Current period Previous yearSinking Fund

Annual budget01/04/2017-31/03/201801/04/2018-31/03/201901/04/2018-30/09/2018


InvestmentsAs of 30/09/2018

Community Association DP270188 Newington Village - P3, 1 Newington Village, NEWINGTON NSW 2127Macquarie Bank Ltd 182222 230496655 0.00 256,250.00Strata Sense Pty Ltd ITF DP 270188

(Inv)Macquarie Bank Ltd 182222 265029280 0.00 101,096.44Strata Sense Pty Limited ITF DP

270188 (Account 2)0.00 357,346.44

Bank name BSB Acct. no. Admin fund Sinking FundAccount name


Detailed Expensesfor the financial year from 01/04/2018 to 30/09/2018

Administrative FundAdmin--Accounting 15020001/04/2018 Reversal: Accrual for BAS fee for Mar 18 Qtr (150.00) Jnl 757324/05/2018 Lodgement of Mar 18 Quarter BAS 150.00 DE 000126Paid Mark Calleja Accounting 222401/08/2018 Lodgement of Jun 18 Quarter BAS 150.00 DE 000141Paid Mark Calleja Accounting 2300

$150.00Admin--Agent Disbursements 15380004/04/2018 Fixed Disbursements April 2018 857.59 DE 000115Paid Strata Sense Pty Limited03/05/2018 Fixed Disbursements May 2018 857.59 DE 000122Paid Strata Sense Pty Limited06/06/2018 Fixed Disbursements June 2018 857.59 DE 000129Paid Strata Sense Pty Limited06/07/2018 Fixed Disbursements July 2018 891.89 DE 000133Paid Strata Sense Pty Limited02/08/2018 Fixed Disbursements August 2018 891.89 DE 000137Paid Strata Sense Pty Limited05/09/2018 Fixed Disbursements September 2018 891.89 DE 000145Paid Strata Sense Pty Limited

$5,248.44Admin--Auditors--Audit Services 15080018/04/2018 Preparation of Audit Report - For 31Mar2018

YrEnd550.00 DE 000119Paid Audit Only Pty Ltd AO - 2212

$550.00Admin--Bank Charges--Account Fees 15140117/08/2018 Audit Certificate 2.50 Oth 4Paid

$2.50Admin--Legal & Debt Collection Fees 15320006/04/2018 Lot 26: Debt recovery Stage 2 (40.00) Ow.Inv 03/05/2018 Stage 2 Debt Recovery May 2018 40.00 DE 000122Paid Strata Sense Pty Limited09/05/2018 Lot 9: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 11: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 14: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 23: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 36: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 44: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 45: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 46: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 47: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 52: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 140: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 163: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 175: Debt recovery Stage 1 (15.00) Ow.Inv


Date Details Amount Type PaymentNo.

StatusPayee(GST exclusive)

Ref.No.


09/05/2018 Lot 179: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 198: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 211: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 223: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 224: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 229: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 230: Debt recovery Stage 1 (15.00) Ow.Inv 09/05/2018 Lot 253: Debt recovery Stage 1 (15.00) Ow.Inv 01/06/2018 Lot 139: Debt recovery Stage 2 (40.00) Ow.Inv 01/06/2018 Lot 152: Debt recovery Stage 2 (40.00) Ow.Inv 01/06/2018 Lot 158: Debt recovery Stage 2 (40.00) Ow.Inv 01/06/2018 Lot 175: Debt recovery Stage 2 (40.00) Ow.Inv 01/06/2018 Lot 180: Debt recovery Stage 2 (40.00) Ow.Inv 01/06/2018 Lot 214: Debt recovery Stage 2 (40.00) Ow.Inv 06/06/2018 Stage 1 Debt Recovery June 2018 315.00 DE 000129Paid Strata Sense Pty Limited06/06/2018 Stage 2 Debt Recovery June 2018 240.00 DE 000129Paid Strata Sense Pty Limited

$0.00Admin--Management Fees--Non Routine 15400130/05/2018 Addtn fee to collate historical financial data 200.00 DE 000128Paid Strata Sense Pty Limited INV-2018052

814$200.00

Admin--Management Fees--Standard 15400004/04/2018 Standard Management Fee April 2018 2,176.64 DE 000115Paid Strata Sense Pty Limited03/05/2018 Standard Management Fee May 2018 2,176.64 DE 000122Paid Strata Sense Pty Limited06/06/2018 Standard Management Fee June 2018 2,176.64 DE 000129Paid Strata Sense Pty Limited06/07/2018 Standard Management Fee July 2018 2,263.70 DE 000133Paid Strata Sense Pty Limited02/08/2018 Standard Management Fee August 2018 2,263.70 DE 000137Paid Strata Sense Pty Limited05/09/2018 Standard Management Fee September 2018 2,263.70 DE 000145Paid Strata Sense Pty Limited

$13,321.02Admin--Meeting Room Expenses 15420014/06/2018 Meeting Room Hire - AGM - 9 May 18 93.45 Chq 000002Paid City of Parramatta 9150206/08/2018 AGM Meeting Room Hire - 16 Aug 18 58.41 Chq 000003Paid City of Parramatta 93451

$151.86Admin--Other Expenses--Admin 15440001/08/2018 Web Hosting - Jul 18 to Jun 19 599.40 DE 000140Paid DrewBytes 4170

$599.40Admin--Status Certificate Fees Paid 15600004/04/2018 Status Certificate Fee April 2018 92.00 DE 000115Paid Strata Sense Pty Limited06/06/2018 Status Certificate Fee June 2018 92.00 DE 000129Paid Strata Sense Pty Limited02/08/2018 Status Certificate Fee August 2018 109.00 DE 000137Paid Strata Sense Pty Limited05/09/2018 Status Certificate Fee September 2018 218.00 DE 000145Paid Strata Sense Pty Limited

$511.00Admin--Strata Inspection Fees Paid 15640002/08/2018 Strata Roll Inspection Fee August 2018 31.00 DE 000137Paid Strata Sense Pty Limited




Ref.No.


$31.00Building Manager / Caretaker 15800005/04/2018 Estate Management Fee - 1 Apr 18 to 30 Jun

182,687.79 DE 000117Paid Waterpoint Building 00005672

25/07/2018 Estate Management Fee - 1 Jul 18 to 30 Sep18

2,743.32 DE 000136Paid Waterpoint Building 00005793

$5,431.11Insurance--Premiums 15910018/07/2018 Insurance Premium - 30 Jun 18 tp 30 Jun 19 469.65 BPAY 24Paid Community Underwriting 40462400000

36163418/07/2018 Stamp Duty - 30 Jun 18 to 30 Jun 19 36.10 BPAY 24Paid Community Underwriting 40462400000

361634$505.75

Maint Bldg--General Repairs 16720018/04/2018 Rectify TV Reception - Latham Terrace - 2 Feb 170.00 DE 000120Paid Niceton 0000000224/05/2018 Replace CATV Amplifier - 3 Cumberland - 16

May1,625.00 DE 000127Paid Niceton 00000047

04/09/2018 Rectify TV Reception Problem - 8 May 18 170.00 DE 000146Paid Niceton 00000042$1,965.00

Maint Bldg--Security Monitoring 17330001/04/2018 Reversal: Accrual for Security Monitoring - Mar

18(1,079.61) Jnl 7575

12/04/2018 Security Monitoring - Mar 18 1,065.18 DE 000118Paid SECOM Australia Pty Ltd MON2501317/05/2018 Security Monitoring - Apr 18 1,039.20 DE 000125Paid SECOM Australia Pty Ltd MON2517413/06/2018 Security Monitoring - May 18 1,021.88 DE 000131Paid SECOM Australia Pty Ltd MON 2531516/07/2018 Security Monitoring - Jun 18 1,021.82 DE 000135Paid SECOM Australia Pty Ltd MON 2609610/08/2018 Security Monitoring - Jul 18 1,004.56 DE 000143Paid SECOM Australia Pty Ltd MON 2622617/09/2018 Security Monitoring - Aug 18 987.24 DE 000147Paid SECOM Australia Pty Ltd MON26361

$5,060.27Maint Bldg--Security Patrol 17310001/04/2018 Reversal: Accrual for Security Patrol - Day &

Nite(2,364.00) Jnl 7577

19/04/2018 Security Patrol - During Nights - Mar 18 1,860.00 DE 000121Paid SECOM Australia Pty Ltd PAT860619/04/2018 Security Patrol - During Days - Mar 18 718.20 DE 000121Paid SECOM Australia Pty Ltd PAT860710/05/2018 Security Patrol - During Nights - Apr 18 1,825.01 DE 000124Paid SECOM Australia Pty Ltd PAT871510/05/2018 Security Patrol - During Days - Apr 18 714.54 DE 000124Paid SECOM Australia Pty Ltd PAT871619/06/2018 Security Patrol - During Nights - May 18 1,825.01 DE 000132Paid SECOM Australia Pty Ltd PAT884919/06/2018 Security Patrol - During Days - May 18 714.54 DE 000132Paid SECOM Australia Pty Ltd PAT885012/07/2018 Security Patrol - During Days - Jun 18 714.54 DE 000134Paid SECOM Australia Pty Ltd PAT897012/07/2018 Security Patrol - During Night - Jun 18 1,825.01 DE 000134Paid SECOM Australia Pty Ltd PAT896922/08/2018 Security Patrol - During Night - Jul 18 1,825.01 DE 000144Paid SECOM Australia Pty Ltd PAT909022/08/2018 Security Patrol - During Days - Jul 18 714.54 DE 000144Paid SECOM Australia Pty Ltd PAT909119/09/2018 Security Patrol - During Night - Aug 18 1,825.01 DE 000147Paid SECOM Australia Pty Ltd PAT918719/09/2018 Security Patrol - Precinct 2 & 3 During Day -

Aug 714.54 DE 000147Paid SECOM Australia Pty Ltd PAT9188

$12,911.95Maint Grounds--Lawns & Gardening 17840001/04/2018 Reversal: Accrual for Landscape Maintenance

- Mar (3,858.00) Jnl 7579




Ref.No.


04/04/2018 Landscape Maintenance - Mar 18 3,858.00 DE 000116Paid Hayward Landscape Services 0001912002/05/2018 Landscape Maintenance - Apr 18 3,858.00 DE 000123Paid Hayward Landscape Services 0001923806/06/2018 Landscape Maintenance - May 18 3,858.00 DE 000130Paid Hayward Landscape Services 0001935703/08/2018 Landscape Maintenance - Jul 18 2,303.00 DE 000142Paid Hayward Landscape Services 0001960407/08/2018 Landscape Maintenance - Jun 18 3,934.00 DE 000142Paid Hayward Landscape Services 00019479

$13,953.00Utility--Electricity 19020001/04/2018 Reversal: Accrual for Electricity - 26 Jan 18 to

3(121.20) Jnl 7581

02/05/2018 Electricity - 26 Jan 18 to 26 Apr 18 273.68 BPAY 21Paid Energy Australia - 97410 10093853900002

28/05/2018 50% Joint Electricity - 26 Jan 18 to 26 Apr 18 (136.85) Ow.Inv 01/08/2018 Electricity - 27 Apr 18 to 23 Jul 18 347.31 BPAY 25Paid Energy Australia - 97410 10093853900

002$362.94

Utility--Water & Sewerage 19120019/04/2018 Usage - 1 Apr 18 to 30 Jun 18 258.61 BPAY 20Paid Sydney Water - 45435 5018657000311/07/2018 Usage - 1 Jul 18 to 30 Sep 18 202.13 BPAY 23Paid Sydney Water - 45435 50186570003

$460.74

$61,415.98Total expenses

Where an invoice status is Paid and no payment number is displayed the payment has been made outside of the reporting period.




Ref.No.


Sinking FundIncome Tax--Sinking 25280018/04/2018 PAYG BAS Sep 17 309.00 BPAY 19Paid Deputy Commissioner of 27138978817

166018/04/2018 PAYG BAS Dec 17 309.00 BPAY 19Paid Deputy Commissioner of 27138978817

1660$618.00

$618.00Total expenses

Where an invoice status is Paid and no payment number is displayed the payment has been made outside of the reporting period.




Ref.No.


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