Excel to CI_2

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Excel-to-Component Interface

Comparison for Assets

User Guide

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OVERVIEW

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Overview

You can use an Excel-to-Component Interface (CI) to load a large number of

assets from an Excel Worksheet into PeopleSoft. During a conversion, use this

tool to add asset information to your PeopleSoft database to populate

financial and physical asset data. There is Business Logic built into the CI that

provides a Data Validation process prior to loading the assets into

PeopleSoft. This logic provides the same verification steps that the system

uses when entering assets directly into the database.

PeopleSoft delivers two different CIs for loading assets into AssetManagement (AM). This user guide will review how to use both CIs and

identify differences between the two tools.

1. Load the asset Interface TablesINTFC_FINPHY_SS_A

2. Load the assets directly into the AM tablesBASIC_CI

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High Level Process for the CI to load the AM

Tables BASIC_CI

This delivered CI allows you to load assets from an Excel Worksheet into

the base asset tables.

Load the CI into

the Asset Tables

Review the data

online

Assets are

available for use

High Level Process for the CI to load the

Interface Tables -INTFC_FINPHY_SS_A

This delivered CI allows you to load assets from an Excel Worksheet into

the asset Interface tables, PS_INTFC_FIN and PS_INTFC_PHY_A. The

data can be reviewed and approved on PS_INTFC_FIN and

PS_INTFC_PHY_A before being loaded into the main asset tables by the

Transaction Loader (AMIF1000).

Load the CI into

the Interface

Tables

Review and

Approve the

asset data on the

Interface Tables

Load the assets

into AM using

the Transaction

Loader

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DESCRIPTION OF INDIVIDUAL TABS

ON A CI WORKSHEET

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ABS

Coversheet Tab

Connect Information

Tab

Template Tab

Data Input Tab

Staging & Submission

Tab

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Description of the Individual Tabs on a CI

Worksheet

The General CI worksheet contains five tabs.

1. The Coversheet Tab

This tab provides information on how to use the rest of the file.

NOTES:

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ABS

Coversheet Tab

Connect Information

Tab

Template Tab

Data Input Tab


Tab

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2. The Connect Information Tab

This tab stores provides information for the tool to connect to the

appropriate database. You specify the environment and how to transmit

the data. Once the file setup is complete, you will only need to change

this information if you want to change the environment for your data load.

Field Name Description

Server Machine Name The PeopleSoft web server for this data load.Protocol The protocol to access the web server

HTTP Port The servers HTTP port numer

Portal The name of the portal

PeopleSoft Site Name Name given to site

Node The local default node name

Language Code The language used for the data submission

Chunking Factor The number of rows of data submitted to the database at one time

Error Threshold The total number of errors allowed before the submission ends. When this

threshold is reached, an error message appears.

Submit Blanks as Input If you do not want blank cells considered values, set this field to No.

Action The action is determined by the CI. In this type of load, we are creating

assets.

You can identify the connection information based on the url of your

environment. Use this example as a guide:

Web Server

Machine Name HTTP

Port

PeopleSoft

Site NamePortal

http://demo.dlzpgroup.com:8050/psp/fscm/EMPLOYEE/ERP/h/?tab=DEFAULT

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3. The Template Tab

Use this tab to create the template for the CI. For this process, we haveselected the INFTC_FINPHY_SS_A file. Select each individual field that

will be used for this asset load into the PeopleSoft interface files. The

fields that will be included in this data load are highlighted in pink. The

fields that will not be used are grey.

Once the template is populated for this type of asset load, you should not

have to continue to update this tab. The necessary fields are already

selected in the sample file.

Fields on the 000 row identify the common key field values that areshared by INTFC_FIN and INTFC_PHY_A. Fields on the 100 row contain

data for the INTFC_FIN table. Fields on the 200 row identify the data

fields for the INTFC_PHY_A table.

ABS

Coversheet Tab

Connect Information

Tab

Template Tab

Data Input Tab


Tab

NOTES:

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4. The Data Input Tab

This tab is created based on the selected fields from the template. Thiswill be the tab that you continuously update with new asset data to load

into your system. You should reference the sample file for data values.

NOTES:

ABS

Coversheet Tab

Connect Information

Tab

Template Tab

Data Input Tab


Tab

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5. The Staging and Submission Tab

This tab is populated based on the data that you key into the Data Input

tab. This is the file layout that will be loaded into PeopleSoft.

NOTES:

ABS

Coversheet Tab

Connect Information

Tab

Template Tab

Data Input Tab


Tab

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INSTRUCTIONS FOR USING

THE INTFC_FINPHY_SS_A-C

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NSTRUCTIONS

Verify theinformation

Enter your Data

Select the Stage

Data for Submission

field

Submit the Data

Login

Confirm that the

assets were loaded

correctly

Repeat steps 3-6

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5

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Instructions for using the INTFC_FINPHY_SS_A CI

1. Verify that the information on the Connect Information tab is pointing

to the correct database. You may need to update the Web Server

machine name and HTTP Port fields for the appropriate database.



Web ServerMachine Name HTTP

Port

PeopleSoft

Site NamePortal


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NSTRUCTIONS

Verify the

information

Enter your Data

Select the Stage

Data for Submission

field

Submit the Data

Login

Confirm that the

assets were loaded

correctly

Repeat steps 3-6

4

5

6

8

2. Enter your data ino the Data Input field. Use the sample file provided

as a guide. Each time you enter data for a new load, make sure toupdate the Interface ID, Asset ID and Tag Number columns. You cannot

load the file if those three numbers already exist in the system due to

duplicate number errors. This is an example of the Data Verification

process that the CI accomplishes for you prior to loading the assets into

PeopleSoft.

There are several fields that are repeated throughout the file because

the fields exist on both Interface tables. It is important to remember to

update all instances of these fields.

3. Once all of the data has been entered on this tab, select the Stage

Data for Submission field that is considered an add-in.

NOTES:

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NSTRUCTIONS

Verify the

information

Enter your Data

Select the Stage

Data for Submission

field

Submit the Data

Login

Confirm that the

assets were loaded

correctly

Repeat steps 3-6

4

5

6

8

4. Now your updated data appears on the Staging and Submission tab in

the appropriate format for the load into PeopleSoft. If you need to

make any changes to the data, make sure to go back to the Data Input

tab and click the button to restage the data.

Click the Submit Data button. It is best to only have one CI file open

when you select the Submit Data button.

NOTES:

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NSTRUCTIONS

Verify the

information

Enter your Data

Select the Stage

Data for Submission

field

Submit the Data

Login

Confirm that the

assets were loaded

correctly

Repeat steps 3-6

4

5

6

8

5. You will be prompted to enter login information for this PeopleSoft

environment. This is to ensure that you are authorized to load datainto the database through this CI. This feature is maintained in the

security associated with your user id.

The Generate Log checkbox allows you to view errors if any are

created during the asset load.

6. A status appears for each asset. Assets that were loaded correctly

are marked with a green OK. Those in error are identified with a red

Error.

Click the Post Results button to update the Data Input tab with the new

status.

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NSTRUCTIONS

Verify the

information

Enter your Data

Select the Stage

Data for Submission

field

Submit the Data

Login

Confirm that the

assets were loaded

correctly

Repeat steps 3-6

4

5

6

8

7. The Data Input tab is updated with a status for each status. Assets that

were loaded onto the Asset Interface tables correctly are marked witha green OK. Those in error are identified with a red Error.

If there are any errors, the assets will not load into your database.

You need to make updates on the Data Input tab. Once the changes

are made, repeat from step 3 until all rows have an OK status.

Now your assets are available on the Interface tables and you can

begin to process them into AM.

NOTES:

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PROCESS THE ASSETS

THAT WERE LOADED ONTO THE

PEOPLESOFT INTERFACE TABLES

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NSTRUCTIONS

Navigate to the

Financial and

Physical

. Enter the Interface

ID

Select the first line to

review

. Review the Financial

Transaction Tab

. Review the Physical

Transaction Tab

Repeat the review

for each asset

. Navigate to Approve


ID

. Select the InterfaceID

0. Check Approve

1. Naviagate to

Approve-A

2. Enter the Interface

ID

3. Select the Interface

ID

4. Check Approve

5. Navigate to Load

Transactions into

AM

6. Search for a Run

Control ID or create

a new one

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Process the assets that were loaded onto the

PeopleSoft Interface Tables

1. Navigate to:

Main Menu Asset Management Send/Receive Information

Import Data via Spreadsheet Financial and Physical

When clicking on the Preview Fin and Phy Spreadsheet Page, you will

be prompted to Find an Existing Value.

2. Enter the Interface Id used in the Data Input tab.

Click the Search button to retrieve results.

3. Select the first line to review.

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4. Financial Transaction Tab

Use this page to review the fields that are considered part of financial

data. This page contains information such as Asset Id, In Service Date,

Cost and Quantity. This tab is for review only. You cannot change any

fields on this page.

NOTES:

NSTRUCTIONS

Navigate to the

Financial and

Physical


ID


review


Transaction Tab


Transaction Tab

Repeat the review

for each asset



ID


0. Check Approve

1. Naviagate to

Approve-A


ID


ID

4. Check Approve

5. Navigate to Load

Transactions into

AM

6. Search for a Run


a new one

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5. Physical Transaction Tab

Use this page to review the fields that are considered financial data. This

page contains information such as Type, Tag Number, Class, In Service

Date, Cost and Quantity. This tab is for review only. You cannot change

any fields on this page.

You will see that the Load Status on this page is equal to Pending. This

means that the asset is in the Interface Table waiting to load into the asset

tables.

6. Repeat this review for each asset loaded into the system.

NSTRUCTIONS

Navigate to the

Financial and

Physical


ID


review


Transaction Tab


Transaction Tab

Repeat the review

for each asset



ID


0. Check Approve

1. Naviagate to

Approve-A


ID


ID

4. Check Approve

5. Navigate to Load

Transactions into

AM

6. Search for a Run


a new one

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7. Navigate to:

Main Menu

Asset Management

Send/ Receive Information

Approve Financial Information Approve

8. Enter the Interface Id and click Search.

One row appears for each Interface Id.

NOTES:

NSTRUCTIONS

Navigate to the

Financial and

Physical


ID


review


Transaction Tab


Transaction Tab

Repeat the review

for each asset



ID


0. Check Approve

1. Naviagate to

Approve-A


ID


ID

4. Check Approve

5. Navigate to Load

Transactions into

AM

6. Search for a Run


a new one

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9. Select the Interface Id.

10. Check the box next to Approve to signify your approval of all of the

assets associated with this Interface Id.

11. Navigate to:

Main Menu Asset Management Send/ Receive Information Approve

Physical Information Approve-A


One row appears for each Interface Id.

NOTES:

NSTRUCTIONS

Navigate to the

Financial and

Physical


ID


review


Transaction Tab


Transaction Tab

Repeat the review

for each asset

Navigate to the

Approve


ID

. Select the Interface

ID

0. Check Approve

1. Naviagate to

Approve-A


ID


ID

4. Check Approve

5. Navigate to Load

Transactions into

AM

6. Search for a Run


a new one

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13. Select the Interface Id.

14. Check the box next to Approve to signify your approval of all of the

assets associated with this interface Id.

It is very important that you mark each Financial and Physical Interface

ID as Approved. If you only mark one and not the other, the assets will

not load into AM. The process will complete successfully, but the assets

will remain on the Interface tables in an error status.

NOTES:

NSTRUCTIONS

Navigate to the

Financial and

Physical


ID


review


Transaction Tab


Transaction Tab

Repeat the review

for each asset

Navigate to the

Approve


ID


ID

0. Check Approve

1. Naviagate to

Approve-A


ID


ID

4. Check Approve

5. Navigate to Load

Transactions into

AM

6. Search for a Run


a new one

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15. Navigate to:

Main Menu Asset ManagementSend/ Receive Information Load Transactions Load Transactions into AM

16. Click Search to find an existing Run Control Id or create a new one if

necessary.

NSTRUCTIONS

Navigate to the

Financial and

Physical


ID


review


Transaction Tab


Transaction Tab

Repeat the review

for each asset

Navigate to the

Approve


ID


ID

0. Check Approve

1. Naviagate to

Approve-A


ID


ID

4. Check Approve

5. Navigate to Load

Transactions into

AM

6. Search for a Run


a new one

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17. Select your Run Control Id. In this example, we used Load.INSTRUCTIONS


ID


ID

10. Check Approve

11. Naviagate to

Approve-A


ID


ID

14. Check Approve

15. Navigate to Load

Transactions into

AM

16. Search for a Run


a new one

17. Select your Run

Control ID

18. Search to retrieve

Valid Interface IDs

19. Verify your Interface

ID in the Total Items

20. Update the Interface

ID To-and-From

fields

21. Click Run

22. Navigate to Review

and verify assets


ID

24. Check the Asset

Status

NOTES:

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INSTRUCTIONS


ID


ID

10. Check Approve

11. Naviagate to

Approve-A


ID


ID

14. Check Approve


Transactions into

AM



a new one

17. Select your Run

Control ID


Valid Interface IDs




ID To-and-From

fields

21. Click Run


and verify assets


ID

24. Check the Asset

Status

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18. Click the Search button to retrieve valid Interface Ids.

NOTES:

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NSTRUCTIONS


ID


ID

0. Check Approve

1. Naviagate to

Approve-A


ID


ID

4. Check Approve

5. Navigate to Load

Transactions into

AM

6. Search for a Run


a new one

7. Select your Run

Control ID


Valid Interface IDs




ID To-and-From

fields

21. Click Run


and verify assets


ID

24. Check the Asset

Status

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5

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19. Verify that your Interface Id is available with the correct number of

assets in the Total Items in the Query Field.

20. Update the Interface Id To and From fields on the Run Control page.

21. Click the Run button.

When the process ends successfully, your assets will be available in AM.

NOTES:

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INSTRUCTIONS


ID


ID

10. Check Approve

11. Naviagate to

Approve-A


ID


ID

14. Check Approve


Transactions into

AM



a new one

17. Select your Run

Control ID


Valid Interface IDs




ID To-and-From

fields

21. Click Run


and verify assets


ID

24. Check the Asset

Status

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5

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8

22. Verify that the assets were loaded into AM by navigating to:

Main Menu

Asset Management

Send/ Receive Information

Approve Financial Information Review


NOTES:

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INSTRUCTIONS


ID


ID

10. Check Approve

11. Naviagate to

Approve-A


ID


ID

14. Check Approve


Transactions into

AM



a new one

17. Select your Run

Control ID


Valid Interface IDs




ID To-and-From

fields

21. Click Run


and verify assets


ID

24. Check the Asset

Status

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5

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Select one of your assets.

24. Check the Asset Status. If it loaded into the AM tables, the status is

equal to Loaded.

If the system encountered an issue loading the asset into AM, the status

would equal Error and the Error Message box would contain details

about the problem.

You may receive an error if you approved the Financial but not the

Physical tabs. If this occurs, then go back to step 5 or 7 and make sure

that both tabs are approved. Then you can rerun the Transaction

Loader and verify the results.

Now your converted assets are available in AM.

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INSTRUCTIONS FOR USING

THE BASIC_C

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NSTRUCTIONS

. Verify the

information

. Review the fields on

the Template Tab

. Enter your Data

4. Select the Stage

Data for Submission

field

. Submit the Data

6. Login

. Click Post Results

8. Confirm that the

assets were loaded

correctly

9. Repeat steps 3-60 4

5

6

8

Instructions for using the BASIC_CI CI

1. Verify that the information on the Connect Information tab is pointing

to the correct database. You may need to update the Web Server

machine name and HTTP Port fields for the appropriate database.

Web Server

Machine Name HTTPPort

PeopleSoft

Site Name

Portal




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2. This CI uses the BASIC_CI tool. Review the fields selected on the

Template Tab.

NOTES:

NSTRUCTIONS

. Verify the

information


the Template Tab

. Enter your Data

4. Select the Stage

Data for Submission

field

. Submit the Data

6. Login


8. Confirm that the

assets were loaded

correctly

9. Repeat steps 3-60

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3. Enter your data in the Data Input field. Use the sample file provided

as a guide. Each time you enter data for a new load, make sure toupdate the Asset Id and Tag Number columns. You cannot load the file

if those three numbers exist in the system due to duplicate number

errors. This is an example of the Data Verification process that the CI

accomplishes for you prior to loading the assets into PeopleSoft.

4. Once all of the data has been entered on this tab, select the Stage

Data for Submission field that is considered an add-in.

NOTES:

NSTRUCTIONS

. Verify the

information


the Template Tab

. Enter your Data

4. Select the Stage

Data for Submission

field

. Submit the Data

6. Login


8. Confirm that the

assets were loaded

correctly


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5. Now your updated data appears on the Staging and Submission tab in

the appropriate format for the load into PeopleSoft. If you need to

make any changes to the data, make sure to go back to the Data Input

tab and click the button to restage the data.

Click the Submit Data button. It is best to only have one CI file open

when you select the Submit Data button.

NOTES:

NSTRUCTIONS

. Verify the

information


the Template Tab

. Enter your Data

4. Select the Stage

Data for Submission

field

. Submit the Data

6. Login


8. Confirm that the

assets were loaded

correctly


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6. You will be prompted to enter login information for this PeopleSoft

environment. This is to ensure that you are authorized to load datainto the database through this CI. This feature is maintained in the

security associated with your User Id.

The Generate Log checkbox allows you to view errors if any are

created during the asset load.

NOTES:

NSTRUCTIONS

. Verify the

information


the Template Tab

. Enter your Data

4. Select the Stage

Data for Submission

field

. Submit the Data

6. Login


8. Confirm that the

assets were loaded

correctly


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7. A status appears for each asset. Assets that were loaded correctly

are marked with a green OK. Those in error are identified with a red

Error.

Click the Post Results button to update the Data Input tab with the new

status.

NOTES:

NSTRUCTIONS

. Verify the

information


the Template Tab

. Enter your Data

4. Select the Stage

Data for Submission

field

. Submit the Data

6. Login


8. Confirm that the

assets were loaded

correctly


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NSTRUCTIONS

. Verify the

information


the Template Tab

. Enter your Data

4. Select the Stage

Data for Submission

field

. Submit the Data

6. Login


8. Confirm that the

assets were loaded

correctly

9. Repeat steps 3-60 4

5

6

8

8. The Data Input tab is updated with a status for each asset. Assets that

were loaded onto the asset Interface tables correctly are marked with

a green OK. Those in error are identified with a red Error.

9. If there are any errors, the assets will not load into your database.

You need to make updates on the Data Input tab. Once the changes

are made, repeat from step 3 until all rows have an OK status. Now

your assets are available in AM.

NOTES:

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COMPARISONS BETWEEN

THE INTFC_FINPHY_SS_A_C

AND THE BASIC_C

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Comparisons between the INTFC_FINPHY_SS_A CI and the

BASIC_CI

INTFC_FINPHY_SS_A CI BASIC_CI

Complexity of the CI This template is complicated

since there are several

required fields repeated

throughout the file. This is

because the fields appear on

multiple records. Examples ofthese fields include currency

and status codes.

This template is less

complicated because the fields

are not repetitive and there are

less required fields.

Approval Process after load This CI allows the user to mark

the assets to load in an

unapproved status. Then the

user must complete an

approval process before the

assets can load into AM.

The assets are loaded directly

into AM in an approved status.

Review/ Update Process of

data

Because the assets can be

loaded into the Interface tables

in an unapproved status, the

user can review and, if

necessary, reload the assets.

Because the assets are loaded

into AM in an approved status,

the user can make changes

with delivered on-line

functionality like cost

adjustments.

Documents

Excel to CI_2