Excel Skills | Exercises | Monthly Sales Report
Instructions
Open the Invoices sheet and view the data from which we will
compile a monthly sales report. Note that all the data on the
Invoices sheet has been included in an Excel table which will make
it easier to specify the cell ranges that need to be included in
our formulas.1We'll start by defining a named range which refers to
the Sales Amount column on the Invoices sheet. This is not an
absolute necessity but it is sometimes easier to work with a name
instead of the structured cell referencing that is associated with
Excel tables. Select all the cells (except for the column heading)
that form part of the Sales Amount. Insert a named range based on
this cell selection and enter the following as a name for the named
cell range: InvAmount. Open the Name Manager and select the
InvAmount named range. Note the syntax of the cell reference in the
"Refers To" section. We've already defined a named range for the
Invoice Date column - select the InvDate named range. Make sure
that the same structured cell referencing is used for both named
ranges (only the column names should differ). If the syntax
differs, select the InvAmount named range again and select or enter
the correct cell references. Close the Name Manager when you've
checked that the named ranges have been created on the same
basis.
2Open the Summary sheet, select cell A5 and enter the following
date: 2011/03/31 (Note: use the appropriate date format as per the
regional date settings that are specified in your System Control
Panel)
3Select cell A6 and enter the following date: 2011/04/30 (Note:
use the appropriate date format as per the regional date settings
that are specified in your System Control Panel)
4Use the Auto Fill feature to extend the date series up to
2012/02/29 (from cell A5 to cell A16)
5Select column A and change the number formatting to display the
dates with a shortened month name followed by a hyphen and the full
four digit year (Tip: Use the Custom number formatting option and
specify a formatting type of mmm-yyyy).
6Select cell B5 and enter a SUMIFS formula to calculate the
total sales amount for the month which has been included in cell
A5.Enter the InvAmount named range in the sum range function
argument.Enter the InvDate named range in the criteria range 1
function argument.Enter a DATE function in the criteria 1 function
argument which converts the date in cell A5 to the first day of the
calendar month. Specify criteria to include all invoices with
invoices dates that are greater than or equal to the result of the
DATE function in the calculation results (Tip: The mathematical
operators should be included within quotation marks and there
should be an ampersand between the operators and the DATE
function).Tip: Note that the DATE function should include a YEAR
function in the year function argument, a MONTH function in the
month function argument and both of these functions should refer to
the date in cell A5. The day function argument in the DATE function
should contain a value of 1.Enter the InvDate named range in the
criteria range 2 function argument.Link the criteria 2 function
argument to the month end date in cell A5 and specify criteria to
include all invoices with invoices dates that are less than or
equal to the date in cell A5 in the calculation results. Note that
we've entered month end dates to represent all the months in column
A.
7copy and paste cell B5 into cells B6 to B16.
8Select cell B17 and use the Auto Sum feature to add a total for
all the monthly sales amounts in this cell.
9Apply a single top border and a double bottom border to cell
B17.
Note that if we add additional invoices to the Excel table on
the Invoices sheet and the invoice dates fall into the months that
are included on the Summary sheet, the invoice amounts will
automatically be included in the calculations on the Summary sheet
because the sales totals are calculated based on the entire columns
which form part of the Excel table (via the named ranges that we
specified and included in our SUMIFS formula).
&9Page &P of &N
InvoicesInvoice NumberInvoice DateCustomerDescriptionSales
AmountTax CodeBank CodeAccount CodePayment DateINV00511/23/11DF
ManufacturingConsulting
Services8,000.00AB1IS-1003/1/11INV00522/18/11CC SuppliesConsulting
Services15,000.00AB1IS-1003/10/11INV00533/14/11IT
SolutionsConsulting
Services11,200.00EB1IS-1004/13/11INV00543/19/11IQ BondsConsulting
Services10,200.00AB1IS-1004/10/11INV00554/9/11WC Financial
AdvisorsConsulting Services17,000.00AB1IS-1005/9/11INV00564/22/11DF
ManufacturingConsulting
Services17,420.00AB1IS-1005/9/11INV00575/5/11GP
AccountantsAccounting
Services3,000.00AB1IS-1005/10/11INV00585/7/11Energy
IncorporatedTaxation
Services8,230.00AB1IS-1006/6/11INV00595/10/11Energy
IncorporatedConsulting
Services22,800.00AB1IS-1006/9/1156800INV00605/31/11CC
SuppliesConsulting
Services19,050.00AB1IS-1006/30/11INV00616/26/11DF
ManufacturingConsulting
Services34,000.00AB1IS-1007/26/11INV00626/29/11WC Financial
AdvisorsConsulting
Services12,540.00AB1IS-1007/16/11INV00637/11/11PTY
ConsultantsConsulting
Services18,000.00AB1IS-1007/16/11INV00647/22/11WW RetailConsulting
Services15,200.00AB1IS-1008/21/11INV00658/13/11EC Estate
AgentsConsulting Services14,000.00AB1IS-1009/12/11INV00668/17/11The
Paint ShopConsulting
Services12,970.00AB1IS-1009/16/11CN000189/5/11IT
SolutionsDiscount-3,100.00EB1IS-1009/27/11INV00679/12/11Energy
IncorporatedConsulting
Services28,000.00AB1IS-1009/30/11INV00689/17/11TRF
SolutionsConsulting
Services13,200.00AB1IS-10010/4/11INV006910/8/11EC Estate
AgentsTaxation Services2,230.00AB1IS-10010/13/11INV007010/8/11GP
AccountantsConsulting
Services28,800.00AB1IS-10010/13/11INV007110/31/11The Paint
ShopConsulting Services25,500.00AB1IS-10011/30/11INV007211/3/11PTY
ConsultantsConsulting
Services3,120.00AB1IS-10012/3/11INV007311/29/11CC
SuppliesConsulting
Services13,200.00AB1IS-10012/21/11INV007411/29/11XX Building
SuppliesConsulting
Services15,400.00AB1IS-10012/29/11INV007512/25/11IT
SolutionsConsulting
Services8,300.00EB1IS-1001/11/12INV00761/19/12PTY
ConsultantsAccounting
Services14,440.00AB1IS-1001/31/12INV00771/20/12GP
AccountantsTaxation
Services3,400.00AB1IS-1002/28/12INV00782/15/12WC Financial
AdvisorsConsulting
Services20,100.00AB1IS-1002/28/12INV00792/29/12XX Building
SuppliesConsulting Services12,000.00AB1IS-100423200
Summary
Monthly Sales ReportMonthTotal
Sales31-Mar-1121,400.0030-Apr-1134,420.0031-May-1153,080.0030-Jun-1146,540.0031-Jul-1133,200.0031-Aug-1126,970.0030-Sep-1138,100.0031-Oct-1156,530.0030-Nov-1131,720.0031-Dec-118,300.0031-Jan-1217,840.0029-Feb-1232,100.00400,200.00
