Excel Analysis Functions

7/29/2019 Excel Analysis Functions

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NAME ENGLISH MATHS SCIENCE TOTAL

HARISH 67 55 79 201

MANOJ 56 65 89 210

RAKESH 49 90 69 208

SMITA 64 49 89 202 ASSIGNMENT 1

ASHISH 65 78 55 198

RAHUL 78 90 39 207SHEETAL 56 65 45 166

KETAN 55 65 76 196

BHASKAR 55 59 89 203

TOTALHARISH

MANOJ

RAKESH

SMITA

ASHISH

RAHUL

0

10

20

30

40

50

60

70

80

90

100

ENGLISH

SCIENCE


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SHEETAL

KETAN

BHASKAR


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QuestionsThe students name and marks are given in cell range

A1:D10. You are asked to get the total marks for all the students and then get the following output

(i) To display all the records where marks in science is >75

(ii) To view all the records where marks in maths is between

60 and 90

(iii) To view only the detail marks of ketan and harish(iv) Create a line graph showing detail marks in english and science

Solutions By Prof. Laxmi B PandTolani College of Com

1) The data is already given in cell range A1:D10

2) To get the Total Marks enter the heading "Total Marks"

in cell E1 and then move to cell E2 to type the formula as

"=sum(E2:E10)" and then using the autofill handle drag and copy the

formula till cell E10

3)To get the records where marks in science is >75 do the following :-(a)Select the cell range A1:D10 and then click on the Data Menu

From the toolbar choose th Filter option. You will find that the drop down list

would appear on the first row field

(b) To filter out the desired data click on the Science drop down list

and from the drop down list choose the Number filters optionand with that choose the sub-option "greater than" that will open the Custom

filter dialog box . Type 75 in the text box next to greater than.

and finally click on OK push button.This will give us the desired output.

4)To get the records where marks in maths is between 60 and 90 do the following :-

(a)Select the cell range A1:D10 and then click on the Data Menu


would appear on the first row field

(b) To filter out the desired data click on the Maths drop down list

and from the drop down list choose the Number filters optionand with that choose the sub-option "Between" that will open the Custom

filter dialog box . Type 60 in the text box next to "greater than equal to" and 90 in the text box next to "

and finally click on OK push buttonThis will give us the desired output.

5)To get the records where name is either Harish or Ketanfollowing :-

(a)Select the cell range A1:D10 and then click on the Data Menu


would appear on the first row field(b) To filter out the desired data click on the Name drop down list

and choose the option Text Filters and within than choose the Custom Filter dialog box

From the custom filter dialog box select from the first drop down list field choose the operator as "equ

type "Harish" . Select the radio button OR and from the second drop down list below choose the operat

and in the text box next to it type "Ketan" and finally click on the OK push button to get the desired out

6) Create a line graph showing marks in english and science

(a) Select the cell range A1:B10 and then press the CTRL key and select the cellrange D1:D10


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(b)Click on the Insert Menu and Select Line graph from the displayed toolbar and within

that choose the style (2D or 3D) as desired

(c) This will display the desired Line graph.


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a

erce

less than equal to 90"

ls" and in the text box next to it

or as "equals to"

put


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NAME INCOME INCOME TAX SURCHAGE TOTAL TAX ASSIGNMENT 2

HARISH 340000 53000 0 53000

MANOJ 560000 119000 35700 154700

ASHOK 35000 0 0 0 The Income detail

RAJEEV 180000 10000 0 10000 The Income tax is

KETAN 200000 14000 0 14000


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IF(CONDITION,TRUE VALUE,FALSE VALUE)

s are given in cell range A1:B10. Calculate the Income tax, surcharge and total tax

calculated as follows

Nil

10%20%

30%

f Income tax if income>=500000

tax+surcharge

000+(B2-230000)*0.3)))"

By Prof. Laxmi B Pandya

Tolani College of Commerce


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NAME JOIN DATE DEPT SALARY

HARISH 9/8/1981 ADM 50000


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NAME JAN FEB MARCH TOTAL BONUS SALES BONUS

HARISH 100000 200000 320000 620000 5000 300000 2000

MANOJ 180000 160000 145000 485000 3000 400000 3000

RAHUL 220000 150000 165000 535000 4000 500000 4000

KETAN 228000 200000 120000 548000 4000 600000 5000

AJAY 128000 145000 800000 1073000 7000 700000 6000

HETAL 560000 345000 190000 1095000 7000 800000 7000BHASKAR 560000 180000 170000 910000 7000

DILIP 220000 160000 220000 600000 5000

VLOOKUP(LOOKUP VALUE,LOOKUP ARRAY,COL INDEX)

WHAT TO LOOKUP, WHERE TO LOOKUP,WHICH COLUMN VALUE TO RETURN

Questions: The sales for the month of JAN, FEB and MAR along with the salesman name is given in

cell range A1:D9. Calculate the following

(i) Total sales for each salesman

(ii) Calculate the Bonus amount based on the criteria given in cell range H1:I7(or they may say given below a

Solution

(a) The salesman name and the sales for Jan,Feb and Mar is already given in cell range A1:D9.

(b) To calculate the total sales for each salesman type the heading as "Total Sales" in cell E1 and then

move to cell E2 to type the formula as "=Sum(B2:D2)" and then using the autofill handle drag and

copy the formula till cell D9.

(c) To calculate the Bonus for the salesman enter the heading "Bonus" in cell F1 and then move on to cell F2 to"=VLOOKUP(E2,$H$1:$I$7,2)" and then using the autofill handle drag and copy the formula till cell E9.

(d) This will give you the desired output


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00][


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nd list that down)

type the formula as


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NAME AGE DEPT BONUS

MANOJ 30 AC 50000

HETAL 32 AC 40000

RAHUL 29 AC 42000

HARISH 23 ADM 40000

AJAY 35 ADM 55000

BHASKAR 40 ADM 60000KETAN 28 HR 45000

DEEPAK 24 HR 50000 TO REMOVE THE SUBTOTAL

CLICK ON THE PUSH BUTTON REMOVE ALL A

THE Bottom

Question: Create a department wise subtotal of the above data/ summarise it department wise

Solution:

(a) Select the cell range A1:D9 and then click on the Data menu to choose the Sort option

this will open the Sort dialog box and within that select check box "My data has a header row"

(b) Select the column to sort as "Dept" , from the sort on drop down list choose values

and the order as A-Z and then click on the OK push button to get the sorted list.

(c) Select the cell range A1:D9 again and this time again click on theData Menu and from the toolbar choose th

as "Subtotal". This will open the subtotal dialog box. From the dialog box select from the drop down list "At eac

"At each change in" the value as "Dept" and from the Function drop down list select the function as "Sum" and

from the option "Add subtotal to" click on the check box "Bonus" and finally click on the OK push button to get

result.


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suboption

h change in"

the desired




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MANOJ 8/6/1982 AC 60000

KETAN 5/6/1987 AC 200000

DEEPAK 5/9/2009 AC 250000

HARISH 9/8/1981 ADM 50000

RITESH 9/5/2005 ADM 200000

HETAL 2/4/2009 HR 160000MAHESH 2/3/1987 HR 180000

LAXMI 9/9/1990 HR 150000

(Question 1,2 and 3 are Autofilter problem and 4 is Advanced Filter)

Question: Display the details of the employees from the Accounts department having salary >250000

(i) Display the details of the employees whose name is "Ritesh"

(ii) Display the details of the employees from AC dept.

(iii) Display the details of employees whose join date is between 05/06/1987 to 09/10/1988

(iv)Display the details of the employees from the Accounts department having salary >250000

Solution 1

(a) Select the data range A1:D9 and click on the Data Menu to choose the Filter option

this will place a drop down list on all the fields in cell A1,B1,C1 and D1 respectively.

(b) Click on the Name drop down list to select "Ritesh" this will display the

details of employee with the name as "Ritesh"

Solution 2



(b) Click on the Dept drop down list to select "AC" this will display the

details of employee with the Dept values as "AC" or employees belonging to the AC dept.

Solution 3



(b) Click on the Join-date drop down list and select the sub-option as Data Filters and

within that choose the sub-option "Custom Filter" this will open the custom filter

dialog box

(c) From the custom filter dialog box choose "Show Rows where" Join-date the first operator as

"greater than equal to" and in the text box next to the operator type "05/06/1987"

(d) Choose the radio button as 'AND"

(e) From the drop down list below choose the operator as "Less than equal to" and

in the text box next to it type the value as "09/10/1988" and then click on OK push button

to get the filtered output.

Solution 4

(a) Type Name ,Join date, Dept and Salary in cells A11,B11,C11 and D11 respectively

(b) In cell C12 type the value as "AC" and in cell D12 type the value as ">25000"

(c) Click on the Data Menu to choose the Advanced Filter option from the Toolbar


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this will open the Advanced Filter Dialog Box.

(d) From the Advanced Filter Dialog Box Select the Action radio button as

"Copy the list to another location"

(e) In the List range text box type the address as "A1:D9"

(f) In the criteria range text box type the address as "A11:D12"

(g) In the copy to text box select the cell range "A15:D25"

Finally click on the OK push button to get the desired output.


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HARISH 9/8/1981 ADM 50000

MANOJ 8/6/1982 AC 60000

HETAL 2/4/2009 HR 160000

KETAN 5/6/1987 AC 200000

MAHESH 2/3/1987 HR 180000

RITESH 9/5/2005 ADM 200000DEEPAK 5/9/2009 AC 250000

LAXMI 9/9/1990 HR 150000

Values

Row Labels Sum of SALARY Min of SALARY2 Row Labels

9/8/1981 50000 50000 AC

8/6/1982 60000 60000 ADM

2/3/1987 180000 180000 HR

5/6/1987 200000 200000 Grand Total

9/9/1990 150000 150000

9/5/2005 200000 200000

2/4/2009 160000 160000

5/9/2009 250000 250000

Grand Total 1250000 50000

Question 1: Create a pivot table showing join_date, sum of salary and minimum salary

Solution(a) Select cell range A1:D9 click on Insert Menu

(b) The pivot table option appears as the first option on the toolbar

(c) Select pivot table option from the toolbar and within that choose the sub-option as pivot tabl

this will open the pivot table dialog box

(d) In the dialog box select the radio button "Select the table range" and in the text box

below type the cell range as A1:D9.

(e) In the option below "Choose where you would like to place your pivot table"

select the radio button "Existing Sheet" and type any empty address for eg A27:D45

and then click on OK push button

(f) The pivot table field list opens. Click on the check box Join-date and Salary

Join- date is placed in the Row Labels and Salary being a numeric field Salary appears in the V(g)Again drag the Salary field to the Values field to get salary but this time click on salary and c

option value field setting and change the summarise value from sum to Min. this will change th

sum to minimum and then finally click on OK push button to get the desired result


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Question 1: Create a pivot table showing dept,max salary and average salary

Solution

(a) Select cell range A1:D9 click on Insert Menu

(b) The pivot table option appears as the first option on the toolbar

(c) Select pivot table option from the toolbar and within that choose the sub-option as pivot tabl

this will open the pivot table dialog box

(d) In the dialog box select the radio button "Select the table range" and in the text boxbelow type the cell range as A1:D9.

(e) In the option below "Choose where you would like to place your pivot table"

select the radio button "Existing Sheet" and type any empty address for eg A27:D45

and then click on OK push button

(f) The pivot table field list opens. Click on the check box Dept and Salary

Dept is placed in the Row Labels and Salary being a numeric field Salary appears in the Values

(g)Again drag the Salary field to the Values field to get salary

(h) Click on the first salary displayed in the values text box and choose value field setting

option and change the summarise value from sum to Max. this will change the summarisation f

sum to maximum and then click on the second Salary option and choose the sub-option as

value field setting and change the summarise value from sum to average.Finally click on OK push button to get the desired result


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Values

Max of SALARY Average of SALARY2

250000 170000

200000 125000

180000 163333.3333

250000 156250

le.

lues text box belowhoose the

e summarisation from

TPS

Computer system and applications

Kinnari Prakashan


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le.

text box below

om


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ROLLNO MARKS RESULT CLASS

1 45 PASS SECOND CLASS

2 65 PASS FIRST CLASS

3 34 FAIL FAIL

4 67 PASS FIRST CLASS

5 89 PASS DISTINCTION

Question 1 : To derive the result and classSolution

The students rollno and the marks are given in cellrange A1:B6

To determine their result enter the heading "Result" in cell C1 and go to

cell C2 to type the formula as "=IF(B2>=35,"PASS","FAIL")" andthen

using the autofill handle drag and copy the formula till cell C6.

To determine the class of the student enter the heading "Class" in cell D1

and then move to cell D2 to type the formula as

"=IF(B2>=75,"DISTINCTION",IF(B2>=60,"FIRST CLASS",IF(B2>=45,"SECOND CLASS",IF(B2>=35,"PASS CLASS","F

and then using the autofill handle drag and copy the formula till cell D6.

Question 2 : What will be the formula exhibited in cell range D2:D6 to determine the class

Solution

D2 "=IF(B2>=75,"DISTINCTION",IF(B2>=60,"FIRST CLASS",IF(B2>=45,"SECOND CLASS",IF(B2





Question 3: The following formula is entered in cell D2 and then copied to all the cells till cell D6 what will b

D2:D6

"=IF(B2>=75,"DISTINCTION",IF(B2>=60,"FIRST CLASS",IF(B2>=45,"SECOND CLASS",IF(B2>=35,"PASS CLASS",

Solution

D2 SECOND CLASS

D3 FIRST CLASS

D4 FAIL

D5 FIRST CLASS

D6 DISTINCTION


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IL"))))" By Prof. Laxmi B Pandya


>=35,"PASS CLASS","FAIL"))))"





e the value exhibited in cell range

FAIL"))))"


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Firstname Lastname Score

Sachin Tendulkar 67

Ajay Jadeja 50

Mahindra Singh Dhoni 69

Rahul Dravid 50

Sachin Tendulkar 65

Rahul Chopra 70Irfan Pathan 50

Anil Kamble 55

Question : The cricket details are given in cell range A1:C9

Arrange the given record in the Ascending order of Firstname

and within that arrange it in the ascending order of Lastname

Solution

(a) Select the Data Range A1: C9 and click on the Data Menu

(b) From the toolbar select he Sort option this will open

the sort dialog box

(c) From the sort dialog box select the check box "My data has a header row" and

from the sort by column drop down list choose the field as "Firstname" and from

the sort on drop down list choose values and select the order as "A-Z" from the order by

drop down list

(d) From the top click on the option Add Level and then at the second level or Then By clause

select the sort by column as "Lastname" sort on values and the order as "A-Z" and then

finally click on the OK push button to get the desired output.


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Question : Generate a custom list for name of the soap or they may say

for the following data and give you the list

(1) Enter the soap name or the data for which custom list has to be generated in a

particular cell range for eg J1:J9 and then click on the Office button at the top

(2) From the Office button choose the push button "Excel Options"

(3) This will open the dialog box with Popular being the active option.

from the right hand side choose "Edit Custom List" and thiswill open the custom list dialog box with your data listed

(4) Click on Import push button followed by ADD button to add the list

to custom list and finally click on the OK push button twice to get

the desired output.

(5) To test type any value from that data range and try dragging it using the

autofill handle. You will find the rest of the data autogenerated

Custom List is autogeneration of a list of data for eg. Weekday, Month name

are automatically generated in excel if you type any one name and copy it using the

autofill handle


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Lux Lux

Camay Camay

Lifebuoy Lifebuoy

Pears Pears

Cinthol Cinthol

Hamam Hamam

Liril LirilMedimix Medimix

Santoor Santoor




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Name Dept Desg Basic

Ketan AC Manager 15000

Manoj ADM Clerk 6000

Ashwin HR Supervisor 9000

Hitesh ADM Manager 11000

Suresh HR Clerk 5000

Atul ADM Supervisor 8000Meena HR Manager 12000 cms

Vivek AC Clerk 7000

Rahul AC Supervisor 10000

Question : Arrange the above given data in order of Supervisor, Clerk and Manager and within that in the ascendi

order of Dept.

(a) Type Supervisor,Clerk and Manager in cell G1:G3 and select that range

and then click on the Office button at the top left corner

(b) From the Office button choose the push button "Excel Options"

(c) This will open the dialog box with Popular being the active option.

from the right hand side choose "Edit Custom List" and thiswill open the custom list dialog box with your data listed

(d) Click on Import push button followed by ADD button to add the list

to custom list and finally click on the OK push button twice to get

the desired output.

(e) To test type any value from that data range and try dragging it using the

autofill handle. You will find the rest of the data autogenerated

(f) Now select the data range A1:D10 andthen click on the data menu to

choose the sort option from the toolbar.This will open the sort dialog box

(g) From the sort dialog box choose the check box "My data has a header row"

(h) From the sort by column choose the fieldname as Desg, Sort on option asvalues and from the order drop down list select the custom list option

(i) From the custom list dialog box select the list Supervisor,Clerk and Manager

and click on OK push button

(j) From the top click on the option Add Level and then at the second level or Then By clause

select the sort by column as "Dept" sort on values and the order as "A-Z" and then

finally click on the OK push button to get the desired output.


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ing




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NAME ENGLISH MATHS SCIENCE TOTAL

HARISH 67 55 79 201

MANOJ 56 65 89 210

RAKESH 49 90 69 208

SMITA 64 49 89 202 ASSIGNMENT 1

ASHISH 65 78 55 198

RAHUL 78 90 39 207SHEETAL 56 65 45 166

KETAN 55 65 76 196

BHASKAR 55 59 89 203

TOTAL

0

10

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90

100

ENGLISH

SCIENCE


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Questions:

Prepare a Line graph for the above given data

Solution

1) Select the cell range A1:D10

2) Click on the Insert Tab and from the toolbar choose the graph as Line graph

3) Within the Line graph option choose one of the subtype of line graph

4) You will get the desired graph

Questions :

Prepare a Pie chart for marks in maths

Solution

1) Select the cell range A1:A10 and then press the CTRL key to select the cell range C1:C10

2) Click on the Insert Tab and from the toolbar choose the graph as Pie graph

3) Within the Pie graph option choose one of the subtype of Pie graph

4) You will get the desired graph



HARISH

MANOJ

RAKESH

SMITA

ASHISH

RAHUL

SHEETAL


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KETAN

BHASKAR

Documents

Excel Analysis Functions