Everything You Need to Know to Use Your Personal Digital Certificate at the

Health Science Center

Word

When properly used, personal digital certificates allow the user to be definitively identified as the sender of an e-mail, as the final authority on a word processing document or spreadsheet, or as the signer of a PDF (Portable Document Format) file. This non-repudiation, especially for PDF files, is frequently used as a suitable substitute for a hand-written signature. In fact, digitally signing PDF files is the preferred format for distribution of certain documents at the Health Science Center. The following topics are available: Installing your certificate in your browser (go here first!)

Using your certificate with your Outlook 2010 e-mail

Using your certificate with Adobe Reader XI

Using your certificate with Microsoft Word 2010

Using your certificate with Microsoft Excel 2010

In the instructions, names found on windows, panes on windows, or buttons will be presented in Arial bold italics. This will help you navigate and give you something to look for on the screen. Images of screens in this document may vary slightly from your computer, but are representative of the product versions most common at the Health Science Center.

Using your digital signature with Microsoft Office 2010

Microsoft Office and Microsoft Internet Explorer are tightly integrated, and your digital signature must be imported into Internet Explorer before it can be used in Microsoft Office products. If it is not already installed in Internet Explorer, follow the instructions for installing your certificate in the Internet Explorer portion of “Install your digital certificate in your browser.”.

Once you've properly imported your digital signature into Internet Explorer, you can use it to finalize documents in Microsoft Word and Excel, preventing others from making unauthorized changes. You also have the opportunity to place signature blocks in Word documents and Excel spreadsheets. You can use a signature block as a visible indication of a finalized document or spreadsheet, or you can place multiple signature blocks to get electronic signatures from others.

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