Eunis 2009-Toum-The Official Electronic Notice Board of the University of Murcia-presentation-camera-ready

8/8/2019 Eunis 2009-Toum-The Official Electronic Notice Board of the University of Murcia-presentation-camera-ready

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TOUM: The Official Noticeboard

of the University of Murcia


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Outline

Motivation

TOUM Procedure

TOUM Service

Management application Electronic signature issues

Official Website

TOUM Project

FundeWeb framework Scrum methodology

Conclusions

TOUM - The Official Noticeboard of the University of Murcia 2


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Motivation


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Electronic DocumentManagement in the University

of Murcia

4

ESPINARDO CAMPUS

LA MERCED CAMPUS

27.44527.445 StudentsStudents

2.0342.034 ProfessorsProfessors

1.1001.100 Administrative StaffAdministrative Staff

6363 DegreesDegrees

3434 BuildingsBuildings

2525 University Schools and FacultiesUniversity Schools and Faculties

1616 LibrariesLibraries

44 Institutes and FoundationsInstitutes and Foundations

33 CampusesCampuses

HEALTH SCIENCES CAMPUS


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Motivation

Large experience in eGovernment applicationsand services

Act 11/2007, concerning Electronic Access of

Citizens to Public Services

Electronic Government Context

5TOUM - The Official Noticeboard of the University of Murcia


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Motivation

Drawbacks

No guarantee of publication

Paper management

Physical presence

Difficult spreading

Act 11/2007 Administrations can publish their actsand communications in their Official Websites

Substitution of physical noticeboards

http://images.google.es/imgres?imgurl=http://macordon.club.fr/asociacion/imagesapa/tablon1.jpg&imgrefurl=http://macordon.club.fr/asociacion/2007/ESCUELA%20PADRES.htm&h=283&w=266&sz=6&hl=es&start=17&um=1&tbnid=vamHuSx6cB5ndM:&tbnh=114&tbnw=107&prev=/images?q=tablon&svnum=10&um=1&hl=es&rlz=1T4ADBF_esES224ES224


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TOUM Procedure


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TOUM Procedure

Avoids the use of paper

Simplification of internal processes

Generation of electronic documents from thebeginning until the end of the procedure

Monitoring of the procedure

Security improvements Content of the announcement is always reviewed

Publication in one common and accessible place

Right management of personal data is guaranteed Authenticity and integrity is guaranteed by means of

electronic signature

Benefits



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TOUM Procedure

ECI

Member of a university

department, with attribution of

starting publication requests

RPO

Responsible for official publications

Secretary General

Roles



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TOUM Procedure

Publication request

ECI role

Writing the announcement

Filling in the request form

Annexing the announcement

Signing the complete form

Qualified certificate DNIe

Stage 1 - Publication request


STAGE 1 STAGE 2 STAGE 3 STAGE 4
http://img.photobucket.com/albums/v664/ClawGrip/dnie.gif


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TOUM Procedure

Processing of the request

RPO role

Checking the content

Expressing opinion Not favorable

Sending back with comments

Favorable with minor modifications

Favorable without modifications

Signing the validation

Stage 2 Processing of the request


http://img.photobucket.com/albums/v664/ClawGrip/dnie.gif


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TOUM Procedure

Publication

Secretary General role

Final validation

Each announcement is signed Electronic stamp

Authentic copy generated

The copy is sent and published in

the official Website Communication sent to the ECI

Stage 3 - Publication




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TOUM Procedure

End of publication period

No human role

Disposal of the

announcement Generation of a published

time certificate

Electronic stamp

Communication sent tothe ECI

Stage 4 End of publication period




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TOUM Procedure

Complete workflow



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TOUM Service


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TOUM Service

Management application


Authentication page


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TOUM Service



ECI view


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TOUM Service



Request form


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TOUM Service



Signature process


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TOUM Service



RPO view


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TOUM Service



Resolution of a request


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TOUM Service



Secretary General view


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TOUM Service



Communication


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TOUM Service

Requirements European Union Directive 1999/93/EC

Spanish Act 59/2003 and Act 11/2007

Signature systems ECI and RPO roles

Qualified certificate for citizens (such as DNIe)

Secretary General Electronic stamp

Signature format XAdES-T

MAP signature policy

Electronic signature issues



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TOUM Service

Official Website


https://sede.um.esRelease date

15th July 2009
https://sede.um.es/https://sede.um.es/


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TOUM Project


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TOUM Project

Objectives

Complete environment for the development of J2EEapplications

J2EE standards support

Java Server Faces, Enterprise Java Beans and Java Persistent API

Software reuse

Technologies

Seam Framework 2.1

Eclipse Ganymede 3.4

TestNG 5

Maven 2

FundeWeb Framework



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TOUM Project

Roles Product owner Secretary General

Scrum master

Team (4 developers)

Release 1 4 sprints

3 weeks /sprint

Scrum Methodology


Sprint Length Speed Performance

1 13 days 17.5 57%

2 16 days 24.8 56%

3 15 days 22.5 57%

4 15 days 23 61%

Total 59 days 87.8 57.75%


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Conclusions


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Conclusions

Substitution of traditional noticeboards

Publication in the Official Website

Improvement of security and efficiency One step ahead in the transformation process

paper-based procedures electronic procedures



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Daniel Snchez Martnez ([email protected])

Information Technologies and Applied Communications Area (ATICA)

Vice-Chancellorship for financial management and infrastructures

University of Murcia (http://www.um.es)

Santiago de Compostela, 24 June 2009

Documents

Eunis 2009-Toum-The Official Electronic Notice Board of the University of Murcia-presentation-camera-ready