Ethics Instruction

7/23/2019 Ethics Instruction

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Lamar State CollegeLamar State College

Port ArthurPort Arthur

ETHICS IN THEETHICS IN THE

WORKPLACEWORKPLACE

This training outlines what is expected of LSCP

employees. It is intended only as a brief introduct

guide, and should not be considered as a comprehe

legal document.


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In this training you will get the answers to thequestions and more:

!hat is ethical behaior and why does it matter at wor"#

$ow do I "now if I am ma"ing ethical decisions#

!hat process should I follow to ma"e ethical decisions#

!hat is the College%s policy on &thics and Standards of

Conduct#


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Ethics in the Workplace:

Definitions, Benefits & Choices


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What are Ethics?

They are more than a set of rules. &thics are

"nowing how to apply the rules and haing the

strength of character to behae in an ethicalmanner.

&thics are moral alues which affect personal

or professional actions.


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Ethics and LSCPA

General Guidelines:

'e professional and proide excellent customer serice.

(ecord and report information accurately.(Examples: claims, monthly time reports, travel vouchers)

Cooperate with inestigations.

)bsere College policies and procedures.


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Ethics and LSCPA

employees should conduct themseles professionally at all times on the *ob,and act in ways that bring credit to themseles, the College, and the public wsere.

+our compliance with the &mployee &thics and Standard of Conduct Policy isutmost importance. nfortunately, een the appearance of wrongdoing by onemployee may affect the reputation of eery employee.

These rules and standards of conduct are not only company policy, but alsostate law in the Philippines. Your compliance with these policies isexpected for continuing company employment

Employee Ethics and Standard of Conduct Policy
http://intranet/divisions/hr-new/hrm-section-vi.htmlhttp://intranet/divisions/hr-new/hrm-section-vi.html


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Benefits ofEthics in the Wor!lace

Personal Benefits:

Peace of mind

Pride

-ood reputation

Trust

Other Benefits:

&nsure policies are legal

Improe society

aintain a moral course in

difficult times

/eelop strong teamwor"

and productiity


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"aing Ethical Choices

When in dout:

Tal" to people whose *udgment you respect.

!hat would the most ethical person you "now do#

!hat would you do if you were sure eeryone would "now#

Golden !ule: "reat others as you would want to e treated


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"rustworthinessHonest Reliable Reputable

!espectTolerant Considerate With manners

!esponsiilityel! control el! discipline "ccountable

$airness#ust Reasonable $mpartial

Caring%ind Compassionate &ivin'

Citi%enshipbey Respect rotect

"he &Six Pillars of Character' emphasi%e (arious (alues#

"hese character traits can help you to e ethical#


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Act in a manner that promotes public confidence in yourintegrity and fairness.

0ollow the 1Six Pillars of Character2 'e professional

-ie excellent customer serice

0ollow company%s Standards of Conduct as a guide forwhat specific actions are allowed or prohibited.



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Standards of Conduct


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LSCPA Standards of Conduct

Acceptance of gifts

Confidentiality

State property )utside employment

/rug3free wor"place

0irearms4weapons

Political actiities

Publicity Conflict of interest

Prohibited representatio

Standards of Conduct


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Acce!tance of #ifts

Accepting gifts, gratuities, or entertainment from

someone inoled with a claim 5or agency

business6.

This is not allowednot allowed+ou may not see" or accept

anything of (alueanything of (aluefor your official duties.

+ou are paid your state salary foryour *ob duties and responsibilities

without expecting anything in return.


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Confidential Information

)o not)o notgie out confidential information you "now through employmentwith the College to an unauthori7ed party.

Confidential information includes8 company claim files, personnel

actions, and inestigation files.

-iing out confidential information obtained through your *ob with thecompany , or using such information for your own personal gain, wouldbe unethical and unlawful.

Confidential *nformation Policy


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$se of State Pro!erty

State law limits the use of Texas state property tostate purposes.

LSCPA employees may use state property only toconduct official College business.

&mployees are prohibited from conducting any

outside or non3College business on state time.+se of State Property Policy


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$se of State Pro!erty:E%am!les

Telephone 9 fax

T&:3A; 5long distance6

Credit cards

Computers

Copy machines

Cell phones

State ehicles 5or rental

ehicles paid for by the stat


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The Internet should be used for legitimate state business.

$oweer, rief, occasional and incidentalrief, occasional and incidentalpersonal use is

allowed.

Personal use of the Internet is a priilege 5not a right6 andpersonal use should be limited to8 short wor" brea"s, lunch

and


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Prohiited: Accessing pornographic sites4material.

Accessing, posting, or sharing material that can be considered raci

sexist, threatening, obscene or otherwise ob*ectionable under stateor federal law.

se that hampers or impedes the conduct of state business.

se for political purposes.

se for the solicitation for charities4organi7ation memberships.

se for subscribing to mailing lists or mail serices.

$se of State Pro!erty:Internet


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&3mail should be used only for legitimate state business. $oweer,e3mail messages of a personal nature may be sent and receied aslong as use is rief, occasional and incidentalrief, occasional and incidental.

.

E-.ail Policy

$se of State Pro!erty:E&"ail

Personal use of e3mail is a priilege 5not a

right6, and personal use should be limited


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Prohiited:

se for solicitation for charities or organi7ation

membership.

se for personal monetary interest or gain.

se that hampers or impedes the conduct of state

business.

$se of State Pro!erty:E&"ail


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$se of State Pro!erty:LSCPA 'ecords

0alsifying and4or destroying company records is a iolation

of company policy. It may also constitute a iolation of the

Philippine -oernment Code and4or Philippine Penal Code

and carry criminal penalties.>

All records are considered state property and may not be

remoed or destroyed except within accordance with

company record and retention schedules.

Chec" with your manager for specific operational policy.

>The Internal Audit /iision is re?uired by law to report such iolations to the State Audito


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+ou may not use wor" hours and4or state property to solicit

and collect gifts, contributions or serices from non3wor"ers

for special eents or incidents, or for political purposes.

Limited oluntary donations for co3wor"ers on special

occasions, such as retirements, may be approed by your

manager.

$se of State Pro!erty:LSCPA (acilities


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)ther Em!loyment

+ou may notmay notengage in outside employment or actiities that conflicwith College duties and responsibilities.

Outside Employment Policy


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*rug&(ree Wor!lace

College employees must notmust notwor" under the influence of8

)rug-$ree Wor/place Policy

@ $ousehold or commercial products@ )ther similar products@ nauthori7ed prescription drugs

@ )ther dangerous drugs

@ /rugs@ Alcohol@ Controlled substances

@ /eriaties of controlled substances


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(irearms and )ther Wea!ons

LSCPA has a 7ero3tolerance policy for iolence or

harassment in the wor"place.

In order to ensure a safe wor"place for our employees and

customers, College staff may not carry firearms or otherweapons on LSCPA premises.

$irearms and Other Weapons Prohiited


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Political Acti+ities

State and federal laws restrict political actiity of state

employees.

+ou may notmay notparticipate in political actiities on state time.

This includes8 Collecting contributions Selling tic"ets to political fund raisers /istributing campaign material a"ing campaign phone calls

Political 0cti(ities Policy


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Pu,licity

A specific indiidual is responsible for public communication about officialCollege business.

All media in?uiries should be directed to the ice President for StudentSerices.

+ou should neer accept an interiew or proide information to the mediaunless directed to do so by the &xecutie /iision.

Pulicity !estrictions 1 Pulic Statements


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Conflict of Interest

)n acceptance of appointment to LSCPA, an appointewho is an officer, employee or paid consultant of aTexas trade association must resign the position or

terminate the contract with the trade association.nly applies to: *C" Employees, exempt employees, and those in salary 'roup + or above-

Conflict of *nterest Policy


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Prohi,ited 'e!resentation-'e+ol+ing *oor.

The 1(eoling /oor2 statute restricts theactiities of former employees, executies andgoerning body members of regulatory agenciesafter they leae the agency.

nly applies to !ormer *C" Employees, Executive .irectors, !ormer state o!!icers o!

re'ulatory a'encies, exempt employees, and those in salary 'roup + or above-

"he &!e(ol(ing )oor' Statute


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LSCPA Standards of Conduct

Please note2Please note2 The preious examples are fre?uent issues that come up in

the wor"place. )ther ethical issues not coered in this training may occur.

If so, good 3udgmentand communicationwith yoursuperisor should be used to ma"e good decisions.

"ny /ob0related conduct 1hich is outside the scope o! pro!essionalbehavior, common courtesy, and excellent customer service, and anyconduct 1hich brea2s any Colle'e policy or state and3or !ederal la1,violates the Employee Ethics and tandards o! Conduct policy-


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(inal /hought0

If you hae ?uestions about how the &thics Policy may applyto your particular situation, please contact your super(isor your super(isor o4uman !esources4uman !esources.

It is much easier and safer to get adice ahead of time ratherthan trying to undo inappropriate actions. Such actions caninole career3ending mista"es, or the possibility of sufferingadministratie, ciil or een criminal penalties.


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no!ledge Check

1no ledge Chec


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1nowledge ChecTrue or False?

B. One of the guidelines to ethical eha(ior is to eprofessional and pro(ide excellent customerser(ice#

TRUE FALSE

1nowledge Chec


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B. One of the guidelines to ethical eha(ior is to eprofessional and pro(ide excellent customerser(ice#

TRUE

+ou should also record andreport information accurately,cooperate with inestigations,

and obsere College policiesand procedures.

1nowledge Chec


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5# "hese rules and standards of conduct are not

only 6SCP0 policy, ut also "exas state law#

TRUE FALSE

1nowledge Chec


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5# "hese rules and standards of conduct are not

only 6SCP0 policy, ut also "exas state law#

TRUE

These laws and rules re7uirere7uire

your complianceyour compliancefor continued

employment with LSCPA.

1nowledge Chec


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8# College policy allows employees to ta/e a second 3o, aslong as the hours don9t conflict with their 6SCP0 3o#

TRUE FALSE

1nowledge Chec


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8# College policy allows employees to ta/e a second 3o, aslong as the hours don9t conflict with their 6SCP0 3o#

+ou may only be allowed to ta"e outsideemployment if it does not conflict with

College duties and responsibilities. +oumust also hae the employment

approed using the agency procedures.

FALSE

1nowledge Chec


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# *f in dout aout what choice is ethical, you should

contact your super(isor or 4uman !esources in ad(ance

TRUE FALSE

1nowledge Chec


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# *f in dout aout what choice is ethical, you should

contact your super(isor or 4uman !esources in ad(ance

TRUE

It is much easier and safereasier and saferfor you

to get adice ahead of time rather

than trying to undo inappropriate

actions.


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End of Course

Documents

Ethics Instruction