ESTABLISHMENT OF PRIMARY DATA CENTRE AND LAN UPGRADE · 2019-05-21 · submit sealed bids for the establishment of Primary Data Centre and Tower I LAN upgrade. Interested firms may

KAS/DCLANS/011/2018/2019: Establishment of Primary Data Centre and LAN upgrade

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owers, Hospital Road, Upper Hill, P.O. Box 41362-00100, Nairobi

Landline telephone number: +254 (020) 4923000. Cellphone: 0722-201214, 0734-600624 Email: [email protected]. Website: www.kasneb.or.ke

Facebook: KASNEBOfficial Twitter:@KASNEBOfficial

INVITATION FOR TENDER

TENDER NO. KAS/DCLAN/011/2018/2019:

ESTABLISHMENT OF PRIMARY DATA CENTRE

AND LAN UPGRADE

CLOSING DATE: THURSDAY, 13 JUNE 2019 CLOSING TIME: 11:00 A.M

mailto:[email protected]

http://www.kasneb.or.ke/


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TABLE OF CONTENTS

Page SECTION I: INVITATION FOR TENDERS…………….…..………............................ 3 SECTION II: INSTRUCTION TO TENDERERS …………....……...………....….….… 4 Appendix to instructions to Tenderers ………………....……..……...….…...…....….. 13 SECTION III: GENERAL CONDITIONS OF CONTRACT………......….….…..…..... 17 SECTION IV: SPECIAL CONDITIONS OF CONTRACT ………...….…..…….....…. 20 SECTION V: SCHEDULE OF REQUIREMENTS ………………...….……..…..…..... 21 SECTION VI: TERMS OF REFERENCE …………............................................…... 22 SECTION VII: TECHNICAL SPECIFICATIONS ………………………….……............ 40 SECTION VIII: STANDARD FORMS ………………………….…………....….….....…. 58 FORM OF TENDER ………………………………………......………..…....….........…... 59 PRICE SCHEDULES…….............................………………………......…...…….......... 60 CONTRACT FORM………………………………………......……….……….........…..… 62 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM .....…...…..…...….....…....… 64 TENDER SECURITY FORM ………………………………......…………...….….…....… 65

PUBLIC PROCUREMENT ADMINISTRATIVE REVIEW BOARD…….........………....…..... 66

LETTER OF NOTIFICATION OF AWARD……………………..……..……......…..…..... 67

FORM 3 - CLIENT REFERENCE FORM. .……...…….........……………....... 68

ANTI-CORRUPTION DECLARATION……………………..…….….…...…..…....…........ 69 PERFORMANCE SECURITY FORM……………………..…….……....…..…....…........ 70 TENDER QUESTIONAIRE FORM……………………..…….……....…..…....…........... 71 MANUFACTURERS AUTHORISATION FORM……………………..…….……....…..... 72


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SECTION I: INVITATION FOR TENDERS Date: ………………………………………….

TENDER NO. KAS/DCLAN/011/2018/2019: ESTABLISHMENT OF PRIMARY DATA CENTRE AND LAN UPGRADE

invites registered suppliers by Ministry of Information and Information Technology and/or accredited by Information Communication Technology Authority (ICTA) and to

submit sealed bids for the establishment of Primary Data Centre and Tower ILAN upgrade.

Interested firms may obtain further information from and inspect the tender documents at the

offices of situated in Towers, Hospital Road, Upper Hill, NAIROBI during

normal working hours between 8.00 a.m. and 4.00 p.m. every day from Monday to Friday. The Interested firms are invited for a site visit on Friday, 24 May 2019, 9:00 a.m.

Interested firms may obtain the tender documents from the Supply Chain Management Unit

office located at Towers, Hospital road, Upper Hill, Nairobi between 8:00 a.m and

4:00 p.m upon payment of a non-refundable fee of shillings of one thousand five hundred

(Sh.1,500) only per tender in form of cash or Bankers cheque payable to .

Alternatively, the tender documents may be downloaded from the website:

www.kasneb.or.ke at NO FEE. The bidders who download the tender documents must

register their details with the Supply Chain Management Office via email address: [email protected] so as to receive any clarifications and/or addenda.

Complete tender documents accompanied by a Tender Security of Shillings two million, (Sh.2,000,000) only of the tender sum in the form of a bank guarantee or guarantee from an insurance company approved by the Public Procurement Regulatory Authority (PPRA) must be enclosed in a plain sealed envelope marked with the tender number and tender name and addressed to:

Secretary and Chief Executive Officer,

Towers, Hospital Road, Upper Hill, P. O. Box 41362-00100, NAIROBI.

The tender documents must be submitted in two copies one marked “ORIGINAL” and the other marked “COPY.” The tender documents should be deposited in the Tender box placed next to

Supply Chain Management Unit Office at Towers or be sent to Secretary and Chief Executive Officer so as to reach him on or before the closing date and time on Thursday, 13 June 2019 at 11.00 a.m.

The tenders will be opened immediately after the closing date and time on Thursday,

13 June 2019 at 11.00 a.m. in the , Conference Hall. Bidders or bidder representatives

are invited to witness the opening.

Yours faithfully

SECRETARY AND CHIEF EXECUTIVE OFFICER

http://www.kasneb.or.ke/


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SECTION II: INSTRUCTIONS TO TENDERERS

2.1. Eligible Tenderers

2.1.1 This Invitation for Tenders is open to all Tenderers eligible as described in the Appendix to Instructions to Tenderers. Successful Tenderers shall provide the services for the stipulated duration from the date of commencement (hereinafter referred to as the term) specified in the tender documents.

2.1.2 ‟s employees, Committee members, Board members and their relatives (spouse and children) are not eligible to participate in the tender unless where specially allowed under Public Procurement and Asset Disposal Act No.33 of 2015

2.1.3 Tenderers shall provide the qualification information statement that the Tenderer (including all members of a joint venture and Sub tenderers) is not associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which

have been engaged by to provide consulting services for the preparation of

the design, specifications, and other documents to be used for the procurement of the services under this Invitation for tenders.

2.1.4 Tenderers involved in the corrupt or fraudulent practices or debarred from participating in public procurement shall not be eligible.

2.2 Cost of Tendering

2.2.1 The Tenderer shall bear all costs associated with the preparation and submission of its

tender, and will in no case be responsible or liable for those costs, regardless

of the conduct or outcome of the tendering process.

2.2.2 The Tenderer shall bear all costs associated with the preparation and submission of its

tender, and , will not be responsible or liable for those costs. Regardless of the

conduct or outcome of the tendering process.

2.2.3 shall allow the Tenderer to review the tender document free of charge before

purchase.

2.3 Contents of Tender Document

2.3.1 The tender documents comprise the documents listed below and addenda issued in accordance with clause 2.5 of these instructions to Tenderers. (i) Instructions to Tenderers

(ii) General Conditions of Contract

(iii) Special Conditions of Contract

(iv) Schedule of Requirements

(v) Specifications of the Data Centre and LAN Upgrade

(vi) Form of Tender

(vii) Price Schedules

(viii) Contract Form

(ix) Confidential Business Questionnaire Form

(x) Tender security Form

(xi) Performance security Form

(xii) Manufacturers Authorization Form


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2.3.2 The Tenderer is expected to examine all instructions, forms, terms and specification in the tender documents. Failure to furnish all information required by the tender documents or to submit a tender not substantially responsive to the tender documents in every respect will be at the Tenderers risk and may result in the rejection of its tender.

2.4 Clarification of Tender Documents

2.4.1 A Tenderer making inquiry of the tender documents may notify by post, fax or

by email at the ‟s address indicated in the Invitation for tenders. kasneb will respond in writing to any request for clarification of the tender documents, which it receives not later than seven (7) days prior to the deadline for the submission of the tenders, prescribed by the procuring entity. Written copies of the Procuring entities response (including an explanation of the query but without identifying the source of inquiry) will be sent to all candidates who have received the tender documents.

2.4.2 shall reply to any clarifications sought by the Tenderer within 3 days of receiving the request to enable the Tenderer to make timely submission of its tender.

2.5 Amendment of Tender Documents

2.5.1 At any time prior to the deadline for submission of tenders, , for any reason, whether at its own initiative or in response to a clarification requested by a prospective Tenderer, may modify the tender documents by issuing an addendum.

2.5.2 All prospective Tenderers who have obtained the tender documents will be notified of the amendment by post, fax or email and such amendment will be binding on them.

2.5.3 In order to allow prospective Tenderers reasonable time in which to take the amendment into account in preparing their tenders, the Procuring entity, at its discretion may extend the deadline for the submission of tenders.

2.6 Language of Tenders 2.6.1 The tender prepared by the Tenderer, as well as all correspondence and documents

relating to the tender exchanged by the Tenderer and , shall be written in English language. Any printed literature furnished by the Tenderer may be written in another language provided they are accompanied by an accurate English translation of the relevant passages in which case, for purposes of interpretation of the tender, the English translation shall govern.

2.7 Documents Comprising the Tender 2.7.1 The tender prepared by the Tenderers shall comprise the following components:

(a) A Tender Form and a Price Schedule completed in accordance with paragraph 2.8, 2.9, and 2.10 below.

(b) Documentary evidence established in accordance with paragraph 2.1.2 that the Tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted.

(c) Tender security furnished in accordance with paragraph 2.12 (if applicable) (d) Declaration Form.

2.8 Tender Forms

The Tenderer shall complete the tender form and the appropriate price schedule

furnished in the tender documents, indicating the services to be provided.


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2.9. Tender Prices 2.9.1 The Tenderer shall indicate on the form of tender and the appropriate Price Schedule

the unit prices and total tender price of the services it proposes to provide under the contract. Prices indicated on the Price Schedule shall be the cost of the services quoted including all customs duties and VAT and other taxes payable.

2.9.2 Prices quoted by the Tenderer shall remain fixed during the Term of the contract unless

otherwise agreed by the parties. A tender submitted with an adjustable price quotation

will be treated as non-responsive and will be rejected, pursuant to paragraph 2.20.5

2.10. Tender Currencies

2.10.1 Prices shall be quoted in Kenya Shillings.

2.11. Tenderers eligibility and qualifications

2.11.1 Pursuant to paragraph 2.1.of this document, the Tenderer shall furnish, as part of its tender, documents establishing the Tenderer eligibility to tender and its qualifications to perform the contract if it‟s tender is accepted.

2.11.2 The documentary evidence of the Tenderer‟s qualifications to perform the contract if its

tender is accepted shall establish to ‟s satisfaction that the Tenderer has the financial and technical capability necessary to perform the contract.

2.12 Tender Security

2.12.1 The Tenderer shall furnish, as part of its tender, a tender security for the amount and form specified in the Appendix to instructions to Tenderers.

2.12.2 The tender security shall be shillings six million (Percentage Not applicable. provide absolute figure.)

2.12.3 The tender security is required to protect against the risk of Tenderer‟s

conduct which would warrant the security‟s forfeiture, pursuant to paragraph 2.12.7 2.12.4 The tender security shall be denominated in Kenya Shillings and shall be in the form of:

(a) A bank guarantee. (b) Such insurance guarantee approved by the Public Procurement Regulatory Authority

(PPRA). 2.12.5 Any tender not secured in accordance with paragraph 2.12.1. and 2.12.3 shall be

rejected by kasneb as non-responsive, pursuant to paragraph 2.20.5. 2.12.6 Unsuccessful Tenderer‟s tender security will be discharged or returned as promptly as

possible as but not later than thirty (30) days after the expiration of the period of tender validity.

2.12.7 The successful Tenderer‟s tender security will be discharged upon the Tenderer signing the contract, pursuant to paragraph 2.29, and furnishing the performance security, pursuant to paragraph 2.30

2.12.8 The tender security may be forfeited: (a) if a Tenderer withdraws its tender during the period of tender validity.

(b) in the case of a successful Tenderer, if the Tenderer fails to:

(i) Sign the contract in accordance with paragraph 2.29 or

(ii) Furnish performance security in accordance with paragraph 2.30.

(c) If the Tenderer rejects correction of an arithmetic error in the tender.


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2.13 Validity of tenders

2.13.1 Tenders shall remain valid for one hundred and twenty (120) days after the date of

tender opening prescribed by pursuant to paragraph 2.18. A tender valid for a

shorter period shall be considered non responsive and will be rejected.

2.13.2 In exceptional circumstances, may solicit the Tenderer‟s consent to an

extension of the period of validity. The request and the responses thereto shall be made

in writing. The tender security provided under paragraph 2.12 shall also be suitably

extended. A Tenderer may refuse the request without forfeiting its tender security. A

Tenderer granting the request will not be required nor permitted to modify its tender.

2.12 Format and signing of the tender

2.12.1 shall prepare one copy of the tender. The Tenderer shall submit the tender in

two copies in two separate envelopes. Technical Proposals separated from Financial

Proposals. One copy will be clearly marked “ORIGINAL” and the other one will be

clearly marked “COPY,” as appropriate. In the event of any discrepancy between them,

the original shall govern.

2.12.2 The original and the copy of the tender shall be typed or written in indelible ink and shall

be signed by the Tenderer or a person or persons duly authorized to bind the Tenderer

to the contract. All pages of the tender, except for un-amended printed literature, shall

be initialed by the person or persons signing the tender.

2.12.3 The tender shall have no interlineations, erasures, or overwriting except as necessary to correct errors made by the Tenderer, in which case such corrections shall be initialed by the person or persons signing the tender.

2.15 Sealing and marking of tenders

2.15.1 The Tenderer shall seal the original and the copy of the tender in separate envelopes, duly marking the envelopes as “ORIGINAL” and “COPY.” The envelopes shall then be inserted and sealed in an outer envelope.

2.15.2 The inner and outer envelopes shall:

(a) Be addressed to the Secretary and Chief Executive Officer, , P. O. Box 41362-00100 NAIROBI.

(b) Bear the tender number and name.

2.15.3 The inner envelopes shall also indicate the name and address of the Tenderer to enable the tender to be returned unopened in case it is declared “late”.

2.15.4 If the outer envelope is not sealed and marked as required by paragraph 2.15.2,

will assume no responsibility for the tender‟s misplacement or premature

opening.


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2.16 Deadline for submission of tenders

2.16.1 Tenders must be deposited in the Tender box placed at the reception hall of ,

or be sent so as to be received at on or before the closing date and time on

Thursday, 13 June 2019 at 11.00 a.m.

2.16.2 may, at its discretion, extend this deadline for the submission of tenders by

amending the tender documents in accordance with paragraph 2.5.3, in which case all

rights and obligations of and candidates previously subject to the deadline will

therefore be subject to the deadline as extended.

2.16.3 Bulky tenders which will not fit the tender box shall be received by as provided

for in the appendix.

2.17 Modification and withdrawal of tenders

2.17.1 The Tenderer may modify or withdraw its tender after the tender‟s submission, provided that written notice of the modification, including substitution or withdrawal of the tenders,

is received by prior to the deadline prescribed for submission of tenders.

2.17.2 The Tenderer‟s modification or withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of paragraph 2.15.A withdrawal notice may also be sent by e-mail but followed by a signed confirmation copy, postmarked not later than the deadline for submission of tenders.

2.17.3 No tender may be modified after the deadline for submission of tenders.

2.17.4 No tender may be withdrawn in the interval between the deadline for submission of tenders and the expiration of the period of tender validity specified by the Tenderer on the tender form. Withdrawal of a tender during this interval may result in the Tenderer‟s forfeiture of its tender security, pursuant to paragraph 2.12.7.

2.17.5 may at any time terminate procurement proceedings before contract award

and shall not be liable to any person for the termination.

2.17.6 shall give prompt notice of the termination to the Tenderers and on request

give its reasons for the termination within fourteen (14) days of receiving the request from any Tenderer.

2.18. Opening of Tenders 2.18.1 The tenders will be opened immediately after the closing date and time on Thursday,

13 June 2019 at 11.00 a.m. in the Towers Conference Hall in the presence of

Tenderers‟ representatives present.

2.18.2 The Tenderers‟ representatives present shall sign a register evidencing their attendance.

2.18.3 The Tenderers names, tender modifications or withdrawals, the presence or absence of requisite tender security and such other details as at its discretion may consider appropriate, will be announced at the opening.


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2.18.4 will prepare minutes of the tender opening, which will be submitted to

Tenderers that signed the tender opening register and will have made the request.

2.19 Clarification of Tenders

2.19.1 To assist in the examination, evaluation and comparison of tenders may, at its

discretion, ask the Tenderer for a clarification of its tender. The request for clarification and the response shall be in writing, and no change in the prices or substance of the tender shall be sought, offered, or permitted.

2.19.2 Any effort by the Tenderer to influence in the tender evaluation, tender

comparison or contract award decisions may result in the rejection of the Tenderers‟ tender.

2.20 Preliminary examination and Responsiveness

2.20.1 will examine the tenders to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the tenders are generally in order.

2.20.2 The tender sum as submitted and read out during the tender opening of the financial proposals shall be absolute and final and shall not be the subject of correction, adjustment, or amendment in any way by any person or entity. If there is a discrepancy between words and figures, the amount in words will prevail.

2.20.3 may waive any minor informality or non-conformity or irregularity in a tender

which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any Tenderer.

2.20.4 Prior to the detailed evaluation, pursuant to paragraph 2.20 will determine the

substantial responsiveness of each tender to the tender documents. For purposes of these paragraphs, a substantially responsive tender is one which conforms to all the

terms and conditions of the tender documents without material deviations. ‟s

determination of a tender‟s responsiveness will be based on the contents of the tender itself without recourse to extrinsic evidence.

2.20.5 If a tender is not substantially responsive, it will be rejected and may not subsequently be made responsive by the Tenderer by correction of the non conformity.

2.21 Conversion to single currency

Where other currencies are used, will convert those currencies to Kenya

Shillings using the selling exchange rate on the date of tender closing provided by the Central Bank of Kenya.

2.22 Evaluation and Comparison of Tenders

2.22.1 will evaluate and compare the tenders which have been determined to be

substantially responsive, pursuant to paragraph 2.20.

2.22.2 ‟s evaluation of a tender will take into account, in addition to the tender price,

the following factors, in the manner and to the extent indicated in paragraph 2.22.3.

(a) Operational plan proposed in the tender.

(b) Deviations in payment schedule from that specified in the Special Conditions of Contract.


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2.22.3 Pursuant to paragraph 2.22.2, the following evaluation methods will be applied.

(a) Operational Plan

requires that the services under the Invitation for Tenders shall be

performed at the time specified in the Schedule of Requirements. Tenders‟ offering

to perform longer than ‟s required delivery time will be treated as non-

responsive and rejected.

(b) Deviation in payment schedule

Tenderers shall state their tender price for the payment on the schedule outlined in the special conditions of contract. Tenders will be evaluated on the basis of this base price. Tenderers are, however, permitted to state an alternative payment schedule and indicate the reduction in tender price they wish to offer for such

alternative payment schedule. may consider the alternative payment

schedule offered by the selected Tenderer.

2.22.3 The Tender Evaluation Committee shall evaluate the tender within 30 days from the date of opening the tender.

2.23 Contacting

2.23.1 Subject to paragraph 2.19 no Tenderer shall contact on any matter related to

its tender, from the time of the tender opening to the time the contract is awarded.

2.23.2 Any effort by a Tenderer to influence the members of staff of in its decisions

on tender evaluation, tender comparison, or contract award may result in the rejection of the Tenderer‟s tender.

2.24 Post-qualification

2.24.1 will verify and determine to its satisfaction whether the Tenderer that is

selected as having submitted the lowest evaluated responsive tender is qualified to perform the contract satisfactorily.

2.24.2 The determination will take into account the Tenderer is financial and technical capabilities. It will be based upon an examination of the documentary evidence of the Tenderer's qualifications submitted by the Tenderer, pursuant to paragraph 2.11.2, as well as such other information as kasneb deems necessary and appropriate.

2.24.3 An affirmative determination will be a prerequisite for award of the contract to the Tenderer. A negative determination will result in rejection of the Tenderer‟s tender, in

which event will proceed to the next lowest evaluated tender to make a similar

determination of that Tenderer‟s capabilities to perform satisfactorily.

2.25 Award Criteria

2.25.1 Subject to paragraph 2.29 will award the contract to the successful Tenderer

whose tender has been determined to be substantially responsive and has been determined to be the lowest evaluated tender, provided further that the Tenderer is determined to be qualified to perform the contract satisfactorily.


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2.25.2 To qualify for contract awards, the Tenderer shall have the following:-

(a) Necessary qualifications, capability, experience, services, equipment and facilities to provide the services being procured.

(b) Legal capacity to enter into a contract for procurement (c) Shall not be insolvent, in receivership, bankrupt or in the process of being wound up

and is not the subject of legal proceedings relating to the foregoing. (d) Shall not be debarred from participating in public procurement.

2.26 ’s Right to accept or Reject any or all Tenders

2.26.1 reserves the right to accept or reject any tender, and to annul the tendering

process and reject all tenders at any time prior to contract award, without thereby incurring any liability to the affected Tenderer or Tenderers.

2.26.2 If determines that none of the tenders is responsive, shall notify each

Tenderer who submitted a tender.

2.26.3 shall give prompt notice of the termination to the Tenderers and on request

give its reasons for termination within 14 days of receiving the request from any Tenderer.

2.26.4 A Tenderer who gives false information in the tender document about his qualification or who refuses to enter into a contract after notification of contract award shall be considered for debarment from participating in future public procurement.

2.27 Notification of Award

2.27.1 Prior to the expiry of the period of tender validity, will notify the successful

Tenderer in writing that its tender has been accepted.

2.27.2 The notification of award will signify the formation of the contract subject to the signing

of the contract between the Tenderer and pursuant to clause 2.9.

Simultaneously the other Tenderers shall be notified that their tenders were not successful.

2.27.3 Upon the successful Tenderer‟s furnishing of the performance security pursuant to

paragraph 2.29, will promptly notify each unsuccessful Tenderer and will

discharge its tender security, pursuant to paragraph 2.12.

2.27.4 If you do not receive any official communication within 120 days after the tenders closing date and time of Thursday,13 June 2019 at 11.00 a.m. Kindly consider that your tender application was unsuccessful.

2.28 Signing of Contract.

2.28.1 Within fourteen (14) days of receipt of the Contract Form, the successful Tenderer shall sign and date the contract and return it to the Procuring entity.

2.28.2 The contract will be definitive upon its signature by the two parties.

2.28.3 The parties to the contract shall have it signed within 30 days from the date of notification of contract award unless there is an administrative review request.


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2.29 Performance Security

2.29.1 The successful Tenderer may be required to furnish the performance security in

accordance with the Conditions of Contract, in a form acceptable to .

2.29.2 Failure by the successful Tenderer to comply with the requirement of paragraph 2.29.1 or paragraph 2.30.1 shall constitute sufficient grounds for the annulment of the award

and forfeiture of the tender security, in which event may make the award to the

next lowest evaluated tender or call for new tenders.

2.30 Corrupt or Fraudulent Practices

2.30.1 requires that Tenderers observe the highest standard of ethics during the

procurement process and execution of contracts. A Tenderer shall sign a declaration that he has not and will not be involved in corrupt or fraudulent practices.

2.30.2 will reject a proposal for award if it determines that the Tenderer

recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question. Further a Tenderer who is found to have indulged in corrupt or fraudulent practices risks being debarred from participating in public Procurement in Kenya.

Please note that: The Tender Documents (Technical Proposal and Financial Proposal ) submitted SEPARATELY should be accompanied by a clear Table of Contents and the Documents must be clearly serialized/numbered/paged.


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Appendix on the Instructions to Tenderers

The following information regarding the particulars of the tender shall complement supplement or amend the provisions of the instructions to tenderers. Wherever there is a conflict between the provision of the instructions to tenderers and the provisions of the appendix, the provisions of the appendix herein shall prevail over those of the instructions to tenderers.

Instructions To Tenderers Reference

Particulars of Appendix to Instructions To Tender

2.1.1 The tender is open to qualified MOICT registered firms who have written (verifiable) authorisation for Establishment of Primary Data Centre and LAN upgrade

2.10 Tender prices shall be quoted in kenya shillings

2.11 The technical specifications and conformity requirements are given in the subsequent sections of the tender document including Sections V,VI and VII among others

2.12 This tender is based on a two-envelope bid system. The bidder must submit a bid with separate technical proposal and a financial proposal in separate sealed and marked envelopes.

2.13 The tenders shall remain valid for 120 days Tenderers who would not have received any communication within the 120 days after opening of tenders should consider themselves unsuccessful.

2.18 Date, Time and place of bid opening:

Thursday,13 June 2019 at 11.00 a.m. Towers, Conference Hall

2.22 (a) Preliminary evaluation criteria (mandatory) A preliminary evaluation will be carried out and bidders who will be missing any of

the following items shall be considered non-responsive and hence will not be

considered for further evaluation. The bidders are required to submit the following

documents, failure to which they shall not be considered for further evaluation.

No. Criteria Priority 1. Tax compliance certificate. Mandatory 2. Certificate of Incorporation/Registration. Mandatory

3. Complete Confidential Business Questionnaire. Mandatory

4. Completed Anti-corruption declaration form. Mandatory

5. Audited accounts for the last 3 financial years. Mandatory

6. Original and copy of the technical and financial proposals as specified in the tender document.

Mandatory

7. Letter/Certificate of accreditation from ICT Authority and/or Registration by MOICT

Mandatory

8. National Construction Authority Certificate, Structured cabling and computer networking (NCA 1 - NCA 5)

- Structured cabling and computer networking (NCA 4 and 5)

Mandatory

9. Valid Manufacturers‟ Authorisations for all active equipment.

Mandatory

10. CR 12 from Registrar of Companies Mandatory

11. ERC category A1 Certification for Electrical works Mandatory


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(b) Technical evaluation

This will be a two stage evaluation involving examination of fulfillment of the mandatory technical requirements for the success of the proposed solution and a detailed evaluation of the proposals‟ ability to meet the set specifications. Those submissions that do not meet any of the mandatory technical requirements will not be considered for the detailed evaluation.

(i) Mandatory technical evaluation

No. Mandatory technical requirement Priority

1. Switches routers, network controller and wireless access devices must be from one manufacturer.

Mandatory

2. All IP phones supplied must be from one manufacturer.

Mandatory

3. Cabling subsystem must be from the one manufacturer

Mandatory

4. Evidence of at experience in setting up at least one (1) data centre.

Mandatory

5. All switches and wireless access points to support PoE

Mandatory

6. The bidder must be certified in the proposed structured cabling. Proof of this is required.

Mandatory

7. Certificates of site visits (DC and LAN) issued by

Mandatory

8. At least one installer in the project team is certified in the proposed structured cabling.

Mandatory

9. One of the project staff must have a background in electrical/ electronic engineering or equivalent and must have valid registration with the Engineers Board of Kenya as a professional member.

Mandatory

(ii) Detailed technical evaluation

During detailed evaluation, the proposal shall be subjected to a more thorough evaluation to check if it meets the technical requirements as stated in the bid documents. The pass mark for this evaluation stage is seventy percent (70%). Bidders who fail to meet the pass mark of 70% shall be disqualified from continuing to the next stage of financial evaluation. Each of the requirements in the bids shall be scored as weighted below:


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No. Item Description Marks

1 Specific experience of the firm in the last five (5) years (attach evidence – certificate of completion or equivalent )

[20]

Have expertise and skills in undertaking five (5) similar projects by providing evidence of projects undertaken in the public and private sector in the last five (5) years. At least one of the projects must have entailed the setup of a data centre (4 marks for each similar project within the last five (5) years).

20

No similar nature of assignment.

0

2 Adequacy of the proposed network upgrade and

work plan in responding to the TOR

[25]

(a) Availability of a network topology to be adopted so as to avoid single point of failure 7

(b) Availability of the proposed network design by the bidder including name and models of equipment to install. 8

(c) Capability of the routers in supporting BGP, OSPF, VPN IPSec and

SFP modules (Specifying make and model) 4

(d) Clearly identified areas (network layout design) for the installation of

Wireless Access Points and design to ensure all areas within the

building are covered.

6

3 Adequacy of the proposed data centre and work plan in responding to the TOR

[25]

(a) Availability of Very Early Smoke Detection Apparatus (VESDA) and suppression mechanism

3

(b) Proper zoning and availability of the proposed layout design incorporating equipment installations and locations.

5

(c) Adequacy of the wall, floor and door design proposed 5

(d) Availability of heating, ventilation, and air conditioning (HVAC) systems

4

(e) Availability of a web-based data centre monitoring tool. 3

(f) Adequacy of the access control and surveillance design. 5

4 Competence and capacity of the key staff for the assignment [25]

(a) The team leader should have a minimum of five (5) years‟

experience in undertaking similar projects (LAN and DC) with a

demonstrable level of acceptance of the results.

8

(b) The team leader has relevant and valid professional certifications

in Networking and/ or Data Centre installations (e.g. CCIE).

8

(c) One of the team members to be certified in networking. One of

the team member to be certified in electrical engineering. Team

associates/support consultants must have a minimum of three

(3) years‟ experience in undertaking similar works in either the

private or public sector.

(i) At least one team member has a valid certification in networking. 3

(ii) No member of the team has a valid certification in networking. 0


Page 16 of 72

(iii) At least one team member has a valid certification in electrical engineering.

3

(iv) No member of the team has a valid certification in electrical engineering.

0

(v) Three (3) years‟ experience and above (for each associate/ support consultant)

3

(vi) One or two years‟ experience (for each associate/ support consultant 1 mark)

(vii) Less than 1 years‟ experience (for each associate/ support consultant)

0

5 Availability of a maintenance proposal 5

Total 100

(iii) Final Evaluation

The evaluation of the responsive bids will take into account technical factors by bidders in addition to financial factors. An Evaluated Bid Score (B) will be calculated for each responsive bid using the following formula, which permits a comprehensive assessment of the bid price and the technical merits of each bid as:

B= (x) + (y)

Where: C = Evaluated Bid Price

= the lowest of all evaluated bid prices among responsive bids

T = the total Technical Score awarded to the bid

= the Technical Score achieved by the bid that was scored highest among

all responsive bids x= weight for the Price (20%) y= weight for the Technical Score (80%) The bid with the highest Evaluated Bid Score (B) among responsive bids shall be eligible for post qualification site visit.

(iv) Due diligence will visit the reference sites of bidder with the highest evaluated Bid score (B)

to ascertain the authenticity of the sites and scope of past work by the bidder before

award of contract. In addition, will also visit the bidder‟s office to verify the

location and organisational composition. If finds the bidder to have given misleading information in the bid, this will lead to a disqualification of the bidder and the second highest evaluated bid will be considered for due diligence.

(v) Costing

Bidders are required to make a comprehensive list of all the materials that will be required to carry out both the DC setup, LAN and other installations in the format presented in this tender. It is the responsibility of the bidder to provide all critical materials in sufficient quantities.

It should however be noted that this list is only for purposes of tender evaluation and does not relieve the successful bidder of the responsibility to carry out the task at the quoted price. Consequently, all materials necessary for performance of this project


Page 17 of 72

SECTION III: GENERAL CONDITIONS OF CONTRACT

3.1 Definitions

shall be deemed to be included in the submitted bid even if they are not explicitly listed.

The on page 60 and 61 gives the format to be adopted by the bidder in costing for the materials and services in execution of the project.

2.22 The bid evaluation will take into account technical factors in addition to cost factors. The weight for the technical evaluation is 70%. Bidders must conform to the specific Technical Requirements. Only bidders who would have scored above 70% shall be considered for further evaluation.


Page 18 of 72

In this contract, the following terms shall be interpreted as indicated:-

(i) “The contract” means the agreement entered into between and the

Tenderer, as recorded in the contract form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

(ii) “The contract price” means the price payable to the Tenderer under the contract for the full and proper performance of its contractual obligations.

(iii) “The services” means all of goods, works and services to be provided by the Tenderer including any documents, which the Tenderer is required to provide to

under the Contract.

(iv) “The Tenderer’ means the individual or firm supplying the goods under this contract (v) “The GCC” means the General Conditions of Contract contained in this section (vi) “The SCC” means the Special Conditions of Contract (vii) “Day” means calendar day

3.2 Application

These general conditions shall apply in all contracts made by for the procurement of goods and services.

3.3 Standards

The services provided under this contract shall conform to the standards mentioned in the specifications.

3.4 Use of contract documents and information

3.4.1 The Tenderer shall not, without ‟s prior written consent, disclose the contract,

or any provision thereof, or any specification, plan, drawing, pattern, sample, or

information furnished by or on behalf of in connection therewith, to any person

other than a person employed by the Tenderer in the performance of the contract.

3.4.2 The Tenderer shall not, without ‟s prior written consent, make use of any

document or information enumerated in paragraph 2.4.1 above. 3.4.3 Any document, other than the contract itself, enumerated in paragraph 2.4.1 shall

remain the property of and shall be returned (all copies) to on completion

of the Tenderer‟s performance under the contract if so required by .

3.5 Patent rights

3.5.1 The Tenderer shall indemnify against all third-party claims of infringement of

patent, trademark, or industrial design rights arising from use of the goods or any part

thereof by

3.6 Performance security 3.6.1 Within fourteen (14) days of receipt of the notification of contract award, the successful

Tenderer shall furnish to the performance security of 2% of the contract value in

the form of a bank guarantee or a bank draft issued by a reputable bank located in Kenya in the

form provided in the tender document or any other form acceptable to

3.6.2 The proceeds of the performance security shall be payable to as compensation for any loss resulting from the Tenderer‟s failure to complete its obligations under the Contract.

3.6.3 The performance security shall be denominated in the currency of the contract and shall be in the form of: (a) A bank guarantee.


Page 19 of 72

(b) Such insurance guarantee approved by the Public Procurement Regulatory Authority (PPRA).

3.6.4 The performance security will be discharged by and returned to the candidate

not later than thirty (30) days following the date of completion of the Tenderer‟s

performance obligations under the contract, including any warranty obligations, under the contract.

3.7. Delivery of services and documents Delivery of the services shall be made by the Tenderer in accordance with the terms

specified by in the schedule of requirements and the special conditions of

contract

3.8 Payment 3.8.1 The method and conditions of payment to be made to the Tenderer under this Contract

shall be specified in SCC.

3.8.2 Payment shall be made promptly by , but in no case later than thirty (30) days after submission of a valid invoice or claim by the Tenderer, upon full implementation of the whole project,SLA signed and certificate of acceptance issued.

3.9 Prices 3.9.1 Prices charged by the Tenderer for services performed under the Contract shall not, with

the exception of any price adjustments authorized in SCC vary from the prices quoted by

the Tenderer in its tender or in ‟s request for tender validity extension as the case

may be. No variation in or modification to the terms of the contract shall be made except by written consent signed by the parties.

3.9.2 Contract price variations shall not be allowed for contracts not exceeding one year (12 months).

3.9.3 Where contract price variation is allowed the variation shall not exceed 25% of the original contract price.

3.9.4 Price variation requests shall be processed by within 30 days of receiving the request.

3.10 Assignment The Tenderer shall not assign, in whole or in part, its obligations to perform under this

Contract, except with ‟s prior written consent.

3.11 Termination for default

3.11.1 may, without prejudice to any other remedy for breach of contract, by written

notice of default sent to the Tenderer, terminate this contract in whole or in part:

(a) If the Tenderer fails to deliver any or all of the services within the period(s) specified in the contract,

or within any extension thereof granted by . (b) If the Tenderer fails to deliver the services of the specified quality. (c) If the Tenderer fails to perform any other obligation(s) under the contract.

(d) If the Tenderer, in the judgment of , has engaged in corrupt or fraudulent practices in competing for or in executing the contract.

3.11.2 In the event terminates the contract in whole or in part, it may procure, upon such terms and in such manner as it deems appropriate, services similar to those un-delivered and the

Tenderer shall pay for any excess costs for such similar services. However the Tenderer shall continue performance of the contract to extent not terminated.

3.13 Termination for Convenience


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3.13.1 by written notice sent to the Tenderer, may terminate the contract in whole or in

part, at any time for its convenience. The notice of termination shall specify that the termination is for the procuring entities convenience, the extent to which performance of the Tenderer of the contract is terminated and the date on which such termination becomes effective.

3.13.2 For the remaining part of the contract after termination may elect to cancel the

services and pay to the Tenderer an agreed amount for partially completed services.

3.14 Resolution of Disputes

3.14.1 and the Tenderer shall make every effort to resolve amicably by direct informal

negotiations and disagreement or disputes arising between them under or in connection with the contract.

3.14.2 If after thirty (30) days from the commencement of such informal negotiations both parties have been unable to resolve amicably a contract dispute either party may require that the dispute be referred for resolution to the formal mechanisms specified in the SCC.

3.15 Liquidated Damages If the tenderer fails to deliver or provide any or all of the goods, works or services within the

period(s) specified in the contract, shall, without prejudice to its other remedies

under the contract, deduct from the contract prices liquidated damages sum equivalent to 0.5% of the delivered price of the delayed items up to a maximum deduction of 10% of the delayed goods. After this the termination of the contract may be considered.

3.16 Governing Language

The contract shall be written in the English language. All correspondence and other documents pertaining to the contract, which are exchanged by the parties, shall be written in the same language.

3.17 Applicable Law

The contract shall be interpreted in accordance with the laws of Kenya unless otherwise expressly specified in the SCC.

3.18 Force Majeure

The Tenderer shall not be liable for forfeiture of its performance security, or termination for default if and to the extent that it‟s delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.

3.19 Notices

3.19.1 Any notices given by one party to the other pursuant to this contract shall be sent to the other party by post or or Email and confirmed in writing to the other party‟s address specified in the SCC.

3.19.2 A notice shall be effective when delivered or on the notices effective date, whichever is later.

SECTION IV: SPECIAL CONDITIONS OF CONTRACT

Special Conditions of Contract as relates to the General Conditions of Contract


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Reference of General

Conditions of Contract

Special Condition Of Contract

3.6 Performance security 10% of tender sum

3.7 Delivery of Services Delivery of the services shall be made by the Tenderer

in accordance with the terms specified by in

the schedule of requirements and the special conditions of contract.

3.8 (i) Payment

(ii)Payment mode/criteria

As per details in the Form of Tender/Price

Schedule/Financial Proposal and Section VI of the

tender Document and/or any other mutually discussed

and agreed criteria.

3.9 Price adjustment

No price adjustments allowed. However, the contract

should be able to provide for provision of any approved

goods, works or services and or reduction of the same

at similar price guided by the provisions of Public

Procurement and Asset Disposal Act, No.33 of 2015.

3.15 Liquidated damages If the tenderer fails to deliver or provide any or all of the goods, works or services within the period(s) specified

in the contract, shall, without prejudice to its

other remedies under the contract, deduct from the contract prices liquidated damages sum equivalent to 0.5% of the delivered price of the delayed items up to a maximum deduction of 10% of the delayed goods, works and or services. After this the termination of the contract may be considered.

3.16 Applicable law Laws of Kenya

3.18 Notices Secretary and Chief Executive Officer

P. O. Box 41362-00100 NAIROBI

SECTION V: SCHEDULE OF REQUIREMENTS


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Bidders are required to make a comprehensive list of all the components. It is the responsibility of the bidder to provide all critical components in sufficient quantities. Bidders are required to take to the technical specifications in section VII and note of the following requirements among others:

No Description Quantity

COMPONENT I: LOCAL AREA NETWORK UPGRADE

1 Routers 1

2 Layer 3 PoE gigabit management switches 1

3 Layer 2 PoE 48 port gigabit Ethernet switches To be determined during site visit

4 Layer 2 PoE 24 port gigabit Ethernet switches To be determined during site visit

5 CAT 6A Ethernet cables Lot

6 CAT 6A patch panels- 48 ports To be determined during site visit

7 CAT 6A patch panels- 24 ports To be determined during site visit

8 42U network cabinet 1

9 9U network cabinet To be determined during site visit

10 CAT 6A wall plates To be determined during site visit

11 3 metre patch cords 250

12 5 Metre patch cords 70

13 Fibre cables for SFP optics Lot

14 Rackmount smart-ups 1500VA 2U LCD To be determined during site visit

15 Ceiling mount wireless access point 9

16 Wireless LAN (WLAN) controller 1

17 Senior executive IP Phone 1

18 Executive IP phones 10

19 Standard IP phones 123

20 2U 4 inches deep horizontal cable manager with cover 6

21 1U 4 inches deep horizontal cable manager with cover 4

22 Metallic perimeter trunking

23 Installation , configuration , tests and commissioning charges

24 Training costs

26 Any other material or service required to complete works as specified (each extra material or service should be itemised individually)

COMPONENT II: PRIMARY DATA SETUP

1 Display units 2

2 Wall mountable air conditioner To be determined during site visit

3 IPCCTV camera (indoor) 5

4 8 channel NVR 1

5 Uninterrupted Power supply (UPS) [servers and storage] 1

6 LCD KVM Switch (IP-based) 2

7 Rodent repellent system

8 False floor

9 Smoke detector

10 VESDA

11 Partitioning works

12 Clean agent based fire suppression system


14 Training costs

15 Any other material or service required to complete works as specified (each extra material or service should be itemised individually)

Note: All prices shall be documented only in the financial bid document(s)/Price Schedules/Form of Tender

submitted in a separate envelope.


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SECTION VI: TERMS OF REFERENCE FOR THE ESTABLISHMENT OF PRIMARY DATA CENTRE AND LAN UPGRADE

6.1 BACKGROUND

6.1.2 Legal framework

was established by the Government of Kenya on 24 July 1969. The operations

of are governed by the following main Acts:

(a) The Accountants Act, No. 15 of 2008 of the Laws of Kenya. (b) The Certified Public Secretaries of Kenya Act Cap 534 of the Laws of Kenya. (c) The Investment and Financial Analysts Act, No 13 of 2015 of the Laws of Kenya.

6.1.3 Mandate

The mandate of kasneb is the development of syllabuses, conduct of professional, diploma and certificate examinations, and certification of candidates in accountancy, finance, credit, governance and management, information technology and related disciplines; promotion of its qualifications nationally, regionally and internationally and the accreditation of relevant training institutions.

6.1.4 Vision

Global leader in examination and certification of business professionals.

6.1.5 Mission

Empowering professionals globally by offering quality examinations and undertaking research and innovation.

6.1.6 Qualifications of

currently offers five (5) professional examinations, three (3) diploma

examinations and one (1) certificate examination that lead to the following qualifications:

(a) Professional qualifications

(i) Certified Public Accountants (CPA) (ii) Certified Secretaries (CS) (iii) Certified Information Communication Technologists (CICT) (iv) Certified Investment and Financial Analysts (CIFA) (v) Certified Credit Professionals (CCP)

(b) Diploma qualifications

(i) Accounting Technicians Diploma (ATD) (ii) Diploma in Information Communication Technology (DICT) (iii) Diploma in Credit Management (DCM)

(c) Certificate qualification Certificate in Accounting and Management Skills (CAMS)

The examinations are administered throughout the Republic of Kenya and in Kenya missions abroad.

The examinations are offered twice a year in May and November.


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6.2. PROJECT OVERVIEW

6.2.1 Current Local Area Network

The Local Area Network (LAN) at Towers I is in need of an upgrade. Up to third

floor, the building is served by a common trunking supplemented by both plastic and

metal trunking. The active network components are 10/100 switches, 10/100/1000

switches and a Unified Threat Management (UTM) appliance. The inactive components

are a combination of Cat 5 and Cat 6 cabling subsystem.

6.2.2 Data Centre

intends to implement a Data Centre (DC) to guarantee continuity and availability

of its services to achieve zero data loss for critical services in case of an un-scheduled

disruption, downtime or a disaster. This is meant to avoid disruptions to ‟s

operations considering the strategic nature of its operations.

In this regard, seeks to setup a DC that meets recognised standards such as the

Government of Kenya standards on Data centre as well as ANSI /TIA 942 Data Centre

standards.

This document is divided into two sections, namely PROJECT COMPONENT I and

PROJECT COMPONENT II. COMPONENT I will comprise the LAN requirements while

COMPONENT II will comprise the Data Centre requirements.

The equipment specifications are captured under the following Annexes:

(a) Annex A- Upgrading of Towers I LAN. (b) Annex B- Primary Data Centre.

6.3. PROJECT COMPONENT I: UPGRADE OF kasneb TOWERS I LOCAL AREA NETWORK

6.3.1 Overall objective

The overall objective of this project component is to upgrade the existing Towers

I local area network (LAN).

6.3.2 Project component objectives

(a) To design and implement a LAN based on the current Government of Kenya (GoK) ICT Network Standard.

(b) To implement a backbone routing infrastructure incorporating flexible network access support and access points.

(c) To increase the performance (bandwidth) available on the backbone and its links with other Local Area Networks (LANs) and Wide Area Networks (WANs).

(d) To provide improved capabilities for traffic management and security including quality of service, traffic control, traffic measurement and traffic flow recording.

(e) To improve network security and traffic measurement. (f) To enable the network to handle more than 200 users simultaneously at gigabit

speeds within the LAN.


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(g) To ensure the workload of multiple servers can be balanced for better efficiency. (h) To ensure neat and proper trunking of cables and wall plates within the network. The

bidder must be certified by the manufacturer in the proposed cabling. A minimum warranty period of fifteen (15) years will be expected from the bidder before a certificate of completion can be issued. In addition, at least one of the technicians must be certified by the manufacturer.

(i) To implement the network upgrade based on best practice. The bidder must provide detailed network layout diagrams of the proposed solutions.

(j) To ensure proper installation of network cabinets, routers, switches, cables, patch panels, wall plates, patch cords, fibre cables, wireless WiFi hotspots and rackmount UPS.

6.3.3 Scope of services

The scope of work for the project component will involve upgrading of the existing

network and provision of maintenance services for a period of one year after

commissioning.

This will include but not limited to:

(i) Upgrading and maintaining Towers I LAN.

(ii) Providing support and advice to the ICT staff at . (iii) Delivering training and documentation on the management of the upgraded network

infrastructure. The training should be grouped into two: (i) Detailed technical training. (ii) Support training. The detailed technical training will involve training at least two (2) members of staff on the proposed technology and should be practical based. At the end of the training, the members of staff should be equipped with the requisite skills required to competently address any issues in regards to configuration and maintenance of the network. A certificate of competency should also be issued at the end of the training by the institution that owns the technology. The trainer should have relevant experience and certification in the said technology. The proposed training should cover both the cabling subsystem and the active equipment.

(iv) To provide high-quality support services backed up by a detailed Service Level Agreement (SLA).

(v) Proactively monitor the upgraded LAN to identify fault occurrences and resolve any incidences within the stipulated turnaround times.

(vi) Acknowledge, check, and respond to Towers I upgraded LAN fault reports. (vii) Perform timely and accurate diagnostics, ensuring fault clearance wherever

possible. (viii) Provide maintenance for LAN, wide area network (WAN) hardware, software and

peripherals for a period of one year after commissioning. Bidders are requested to submit with their detailed specifications, network topology

drawings and catalogues for the products they intend to supply. Deviations from the basic

requirements, if any, shall be explained in detail in writing with the offer, with supporting

data. reserves the right to reject these products, if such deviations shall be found

critical to the use and operation of the products.


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The bidders must provide detailed specifications of all items and components necessary

to accomplish the project. All components must be new, unused and of the most recent or

current models. They should incorporate the latest improvements in design and materials.

The bidder must provide a manufacturers‟ authorisation of all active equipment to be

supplied under the contract.

The successful bidder is expected to be vastly experienced in networking technologies and possess proven abilities in the supply and installation of the solution proposed. In addition, the bidder must have a local presence in terms of support with 24-hour availability. The bidder is expected to have deployed similar solutions in the last 5 years proof of which is mandatory. The implementation of the solution is also expected to be planned to cause the least disruption to production services.

The successful bidder will be expected to demonstrate a clear understanding of 's infrastructure and the critical aspects of its network. A site visit MUST be conducted for better understanding of the proposed network. The site visit will be conducted between Friday, 24 May 2019 at 9:00 a.m. The site visit will involve assessing the current infrastructure and identifying proposed trunking routes that will be incorporated in the bidder‟s final design proposal as well as determining the length of cables. Upon completing the site visit, a certificate of site visit will be issued and must be submitted as proof together with the final proposal. Costs to the site surveys will be borne by the

prospective bidder and should be done in such a way to limit disruptions to operations.

6.3.4 Desired Network

(i) The Total Cost of Ownership of the LAN should be minimal and hence a consistent architecture is desired. Efficiency, robustness, manageability and scalability must be inbuilt within the design.

(ii) All switches, routers, controllers and wireless access points must be from the same manufacturer for seamless integration.

(iii) For integration to the WAN, the supplied active components must support management from remote locations and centralisation of all components. All active components must have the latest firmware at the date of supply and must be actively supported by the manufacturer by the said date. In addition, the active components should have the necessary licenses for all functionalities necessary for delivery of the solution proposed.

(iv) The bidder should be certified in the structured cabling proposed. Lack of certification will lead to automatic disqualification. Third party certifications will not be accepted and will lead to disqualification as only manufacturers‟ certifications will

be considered. Documentary evidence should be provided. will validate each of the evidence provided.

6.3.5 Installation of the Structured Cabling

(a) Proper colour coding for easy identification must be adhered to and all connections originating from switches should be terminated at data points that are clearly marked. There should be an appropriate cable from the data point to the network interface card (NIC) of the user device terminated at both points with RJ45. The number of these cables will be determined during site survey after establishing those that need replacement.


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(b) Each faceplate must accommodate two (2) data points and good cable management practice must be followed.

(c) For each cable terminations to a face plate, one of the ports will be active and the second one inactive.

(d) All connections from the data points should be terminated on patch plates. No loose and or unsightly cables will be allowed.

(e) Where the common trunking or existing supplementary trunking is not enough, metal trunking will be provided by the bidder. The trunking should not allow spill over of cables and should accommodate future growth.

(f) The manufacturer‟s recommendations should be followed in the installation of the structured cabling and the bidder will be required to install cabling in accordance with International Structured Cabling System designs and in conformance to GoK Network Standard. Each subsystem will be implemented using Category 6A compliant components and be deployed according to ANSI/TIA/EIA-568-B and ISO/IEC 11801 standards.

(g) All cables and connectors must be labelled and patch cords must have rubber boots at the end.

(h) No splicing of patch cables will be allowed. (i) Data outlets shall be flash mounted on the trunking and cables shall not be crushed

using cable ties. (j) Each cable installed will be required to move through the tier when pulled firmly and

be terminated with a RJ45 pin. (k) Connection between switches shall be through fibre cables while those between

switches and data points shall be CAT6A. (l) All cables must be able to transmit at gigabit speeds.

6.3.6 Patch Panels (i) All patch panels must be equipped with RJ45 of category 6 contacts for 48 or 24

ports. (ii) All patch panels must be rack mounted and earthed according to the manufacturer‟s

recommendations. (iii) All patch cables must be labelled at each end with a soft PVC support indelible

marking. The labels are to be stiff PVC material. 6.3.7 Network devices, cabinets and UPS

(i) The bidder will be responsible for the supply, installation and commissioning of all network devices as well as the cabinets. All network devices must be rack mounted.

(ii) All switches supplied shall support Power over Ethernet (PoE) and must support minimum speeds of 1Gbps.

(iii) All VLANs shall be configured by the vendor. VLAN specifications shall be provided

by to the successful bidder. (iv) Cabinets must have an integrated electrical grounding, castors and adjustable

levelling feet (for the 42U cabinet) and cable management channels. (v) The supplied cabinets should allow the mounting of UPS and have all the necessary

accessories to support the mounted devices together with power supply to the devices.

(vi) The 9U cabinet should be wall mountable. (vii) The UPS supplied shall be smart, online with a capacity of 1500VA for the 9U

cabinet.


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6.3.8 Relocation, re-configuration and re-testing Coral IPX 800 PABX system and

telephony network devices

Structured cabling accommodation for coral IPX 800 PABX system at new data centre for IP extension

No. Description Quantity

(a) Cat 6A UTP 48 Data Port Patch Panel 4

(b) 2U Metallic Horizontal Cable Manager couple with cage nut set 4

(c) Factory fabricated 1M Cat 6A, 4 pair UTP patch leads 150

(d) 42U Network Cabinet 1

(e) Labour for installation, testing and commissioning Lot

(f) Supply of IP phones

(a) Senior executive IP phone =1 (b) Executive IP phones =10 (c) Standard IP phones =123

134

6.3.9 Deliverables for project component I The main deliverables will be: (a) Upgraded network backbone routing service in order to provide a high performance,

scalable, reliable, secure and manageable service that will support core IT infrastructure.

(b) Measurable improvements in network applications performance, for instance client/server response times and bulkdata transfer completion times amongst others.

(c) Measurable improvements in network security. (d) Measurable improvements in providing deterministic support for real time

applications. (e) Proper cabling, trunking and mounting of ICT equipment at designated locations. (f) Installation of Wireless Access Points within the building. (g) Relocation and reconfiguration of telephony network devices. (h) Training and support services.

6.3.10 PROJECT COMPONENT II: PRIMARY DATA CENTRE (DC)

6.3.10.1 Scope of work

The scope of work includes:

(a) Designing the DC layout plan.

(b) Undertaking civil works for the DC, erection of partitions, false flooring, among

others.

(c) Demolition of the existing partitions/structure in the identified DC location.

(d) Carrying out electrical power distribution works for supplying power to the DC.

(e) Supplying, installing and integrating an online Uninterrupted Power Supply (UPS) solution.


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(f) Providing access control system to the server room.

(g) Providing clean agent based fire suppression system.

(h) Installing Very Early Smoke Detection Apparatus (VESDA) and suppression mechanism.

(i) Installing heating, ventilation and air conditioning (HVAC). (j) Installing rodent repellant system.

(k) Installing DC surveillance system.

(l) Obtaining statutory approvals where applicable.

(m) Site clearance after works.

(n) Migrating the optical fibre and cable terminations as well as LAN connections from the present server room to the proposed DC area.

6.3.10.2 PHYSICAL LAYOUT AND MANAGEMENT

6.3.10.2.1 HEATING, VENTILATION AND AIR CONDITIONING (HVAC)

Component Requirements

A. Data Centre Air

Conditioner (DCAC)

Unit

(a) Cooling and related equipment must be sized to account for:

(i) The size of the cooling load of all equipment.

(ii) The size of the cooling load of the building (lighting, power

equipment, personnel, building envelope).

(iii) Humidification effects.

(iv) Redundancy should a unit fail.

(v) Appropriate future growth projections.

(b) Automatic monitoring and control of cooling, heating, humidification, dehumidification and air-filtration among others must be installed.

(c) Criteria in determination of the air conditioner placement should be effective in addressing the current planned load, and their adaptability to change in configuration.

(d) The air flow patterns of the hardware installed must be considered ensuring that units are not laid out in a manner that exhausts air from one unit into the intake of the next.

(e) In case a fire threat is sensed, immediate action has to be initiated so as to avoid the impetus of a potential fire hazard and most important to maintain Business Continuity.

B. Humidity/temperature control

Humidity and temperature must be maintained at a level that is compliant with the equipment installed on the data centre.

C. Pipe system (a) Pipes must be constructed of high quality rust and coolant-resistant material.

(b) Pipe loops must have valves in several locations that allow sections of the loop to be isolated without interruption to the rest of the loop.

(c) Pipe loops must have isolation valves for the DCAC unit.

D. Air delivery and

return management

(a) Cold air delivery must be managed such that the required amount of air can be delivered to any necessary equipment location.

(b) Hot air return must be managed to extract air directly to DCAC unit without mixing with cold air delivery


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E. System monitoring (a) All infrastructure systems supporting machine space services

must be monitored on a continual basis.

Monitoring must be at a central location, that is, Network

Operations Centre (NOC).

(b) Monitoring system must support a master reporting console that

can also be accessed remotely (including history logs) and must

notify the ICT staff of alarms at the Data Centre.

(c) Systems monitoring must incorporate the offsite backup location

6.3.10.2.2 ELECTRICAL SYSTEMS


A. UPS systems (a) UPS systems in the data centre shall be sized to meet

current and future needs, with sufficient backup to allow for

a controlled shutdown of primary servers.

(b) UPS systems must have bypass capability to allow for periodic maintenance.

B. Sub-panels (a) Must be sized to meet current and future needs.

(b) Must be located in the data centre to minimize power runs

to desired equipment.

(c) Panel maps must be maintained to reflect their most

current usage.

(d) All materials must be at least three feet away from sub-panels.

C. Power strips (a) Must be sized to meet the power requirements of the cabinet in which they are installed.

(b) Must have surge protection

D. Power cable layout (a) The power pathways must maintain a minimum separation

from data cable pathway in accordance with ANSI/TIA-469-

B Standards.

(b) Equipment power cables should be the minimum required

length and slack/strain management must be employed.

(c) Cables must be arraigned to minimize air flow disruptions.

E. Grounding systems

(a) All data centre equipment must be grounded in compliance

with IEEE Standard 142.

(b) Data centre equipment grounds must be independent of all

other building grounds (such as lightning protection

systems).

(c) All metal objects must be bonded to ground including

cabinets, racks, PDUs, DCAC, cable pathway and any

raised floor systems.

F. Monitoring system

(a) Monitoring systems must be IP capable.

(b) System must have a central monitoring console located in

NOC.


Page 31 of 72

(c) System must be able to report alarms at the central

console by email.

(d) Monitoring system must have analysis and reporting

function.

(e) System must be able to retain log files of equipment

performance and incident history.

G.

Electrical power distribution unit

(a) All equipment, materials and system shall conform to the

latest edition of relevant national and international codes and standards.

(b) The maximum temperature in any part of the equipment at specified rating shall not exceed the permissible limits as stipulated in the relevant standards.

(c) The equipment shall be capable of withstanding the dynamic and thermal stresses of short circuit current without any damage or deterioration.

(d) The safety clearances of all live parts of the equipment shall be as per relevant standards.

(e) There shall be no straight through joints in power and control cables.

(f) All cable terminations shall have double compression cable gland with armour holding system.

(g) The lighting fixture shall have loop in and loop out facility. (h) For lighting fixtures, connection shall be teed off through

suitable round conduit or junction box so that the connection can be attended without taking down the fixture.

(i) Normal and emergency circuits shall not be run in the same conduit.

6.3.10.2.3 ACCESS CONTROL AND SAFETY


A. Door security (a) Door access control must be maintained 24/7 and should

conform to ISO-27001 standards.

(b) An electronic access control system should be in place and

log all access to secure data centre areas.

(c) Access logs should be maintained for a minimum of one

year.

(d) Ability to enforce access polices and sign in/out logs is

mandatory.

B. Video security (a) Allow for local and remote surveillance of secured and

public spaces.

(b) Recording device (hard disk) must be located in a secure

area.

(c) All security recordings must be saved for no less than thirty (30) days.


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C. Fire alarm and suppression systems

(a) Must be designed specifically for use in a data centre.

(b) Must comply with BS 5839, BS EN 15004, BS 5266 and

BS 5306 standards.

(c) Suppression systems must use chemicals that do not

damage sensitive equipment.

(d) Suppression systems must not pose harm to building

occupants.

(e) Discharge of the extinguishing agent shall only occur when a detector on the second zone alarms activates confirming a fire condition. “Double knock” procedure shall be used to ensure that there is an actual fire condition prior to the extinguishing agent release. It should also be possible to isolate the system before discharge should for instance a fire have been put out in the meantime with the use of portable fire extinguishers. The system should be able to automatically switch off air conditioning during the release of the extinguishing agent.

(f) Addressable fire alarm panel shall be provided. (g) All voids of the rooms shall be provided with fire detection

systems. (h) Inert gas based fire suppression system shall be used for

the DC with provision for hand held fire suppression system.

D. IP CCTV Surveillance System

(a) The scope shall cater for the surveillance requirements of the DC.

(b) The location of the cameras shall be such that there is no blank spot observed for the entire data centre.

(c) The IP based closed circuit surveillance system shall use state of the art technology and shall comply with the industry standards.

(d) All the cameras proposed shall be Power over Ethernet (PoE) supported.

(e) The system shall support open architecture and shall not have any proprietary equipment to ensure future compatibility with third party systems.

E. 8 Channel network video recorder (NVR)

Should support : (a) third-party network cameras. (b) At least 5 Megapixels resolution recording. (c) HDMI and VGA output at 1920×1080P resolution. (d) 8 channel network cameras with at least 50Mbs incoming

bandwidth. (e) At least two (2) SATA interfaces. (f) plug and play with 8 independent PoE network interfaces. (g) network detection, including network delay and packet loss

F. Rodent Repellent System (a) The system proposed should protect all the equipment with relevant type of transducers. Once powered up, these transducers should produce very high frequency variable sound waves (above 20 Kilo Hertz) continuously which irritate the rodents and are forced to evacuate .The plinth area to be covered shall be based on the site survey visit.


Page 33 of 72

(b) The sound output should be between 80 - 110 decibels (dB) and not audible to humans.

(c) The system should comply with EN 60255-26:2009 and BS EN 60255-22-7:2003 standards.

G. Biometric Access Control (a) Allow use of both Cards and Biometric features. (b) All clocks to be linked with the central server. (c) The systems should have memory expansion options in

terms of user capacity as per the plant requirements. (d) Should support multiple databases. (e) Should support user creation roles and permissions. (f) Should manage departments and employees. (g) Should manage devices and access restrictions. (h) Should support imports/exports data in various file formats,

such as CSV, XLS/XLSX, PDF, among others. (i) Should have ability to send reports via email. (j) Compatibility/integration with the Time and Attendance

system. (k) Requires the user to present their fingerprint (or a biometric

security feature) to gain access to a protected resource. The system should prompt the user to provide biometric feature and/or smart card.

(l) Cardholder management: allows for the creation of access groups to which users can be assigned, along with the ability to grant different levels of access to each group.

6.3.10.2.4 RAISED FLOOR, WALLING SYSTEMS AND DOORS


A. Under floor space

management

(a) Floor must provide access to ensure it remains clean and

corrosion free.

(b) Constant air pressure must be maintained at all times.

(c) Must remain obstruction free for proper air flow.

B. Floor structure (a) Must be made of material that is corrosion and rust free. (b) Raised floor system shall be installed in the DC at a height

of 30 cm. (c) Proper grounding and Signal Reference Grid (SRG) shall

be provided according to TIA-942 standard. (d) Material used should be metallic.

C. Floor grounding (a) Must be separate from building ground.

(b) Must comply with IEEE Standard 142.

D. Walling (a) Wall partitioning according to available zones should be slab to slab, meaning they should start at the floor slab and run to the ceiling slab.

(b) In case there is need for raised floors and/or false ceilings,

they should obscure where the walls start and stop.

(c) The walls should have appropriate fire rating (NFPA 75)

and constructed with non-combustible materials. The fire

rating shall be commensurate with the exposure but not

less than two (2) hours.


Page 34 of 72

(d) The partitioning of the Zones (A, B, C, D) should be done

with pressure resistance glass in conformance with BS EN

13541:2012 standard.

E Fire proof doors (a) High performance certified products designed and tested in panel with vision and ventilation panels.

(b) Fire-resistant steel door sets tested to BS 476 Part 22 with at least 240 minutes integrity.

(c) At least 44mm Blade thickness with integrated astragal cover.

(d) Internal strengthening 2mm Galvatite sub-frame. (e) Steel thickness 1.2mm Galvatitie DX 51. (f) Hinges – Stainless Steel EN1935 Grade 13/14 dependant

on leaf size. (g) Latched for fire performance.

6.3.10.2.5 SERVER CABINET SYSTEMS

Component Requirement

A. Cabinet standards (a) Data centre rack enclosures must have 42U vendor neutral

mounting rails that are fully adjustable and compatible with

all EIA-310 (Electrical Industry Alliance Standards).

(b) Cabinets must have access points for power and data pathways at the top and bottom of the cabinet.

B. Cabinet layout (a) The cabinets will be configured in a standard hot aisle cold

aisle configuration.

(b) The cold aisle edge of the equipment enclosures must line

up with the edge of the floor tiles.

(c) Hot and cold aisles must be wide enough to insure

adequate access to equipment and safe staff work space.

(d) Blanking panels will be installed in any unused rack space to minimise cold/hot air mixing.

C. Cabinet security All cabinets must be lockable.

D. Cabinet loading (a) Rack loading must not exceed the weight rated capacity for

the location‟s raised floor.

(b) Rack heat load must not exceed the cooling capacity of the

location.

(c) Large servers and equipment must be installed at the bottom of the rack.

6.3.10.2.6 CABLING


A. False floor/overhead

delivery system cable

layout

(a) The data room must have a system to support overhead/

false floor delivery of data connections to the equipment

cabinets.

(b) The data pathways must maintain a minimum separation from high voltage power and lighting in accordance with


Page 35 of 72

ANSI/TIA-469-B Standards (American National Standards Institute/Telecommunications Industry Association).

B. Fibre standards All fibre installations must be labelled and comply with the labelling standards.

C. Copper standards (a) Copper jumpers must be CAT6A with booted RJ45

connectors.

(b) All copper data cables must be labelled and comply with labelling standards.

D. Grounding All cabinets and cable delivery pathways must be grounded in compliance with IEEE Standard 142.

6.3.11 SUPPORT SERVICES

6.3.11.1 SERVER INSTALLATION


A. Power (a) Equipment with redundant power supplies must have their

power cords plugged into separate power strips.

(b) Power must be isolated from data cables.

(c) All servers must be connected via UPS.

(d) Power cords must be factory certified.

(e) Power cords must be clearly labelled.

B. Rack space (a) Servers must be installed from the bottom up in the rack

enclosures.

(b) Equipment must be clearly labelled.

C Data connections (a) Cable must not exceed required length by more than three

metres.

(b) Data connections must be isolated from the system and

rack power delivery system.

(c) Data connections must be clearly labelled.

D. Fibre connections Fibre must :

(a) Not exceed the recommended required length.

(b) Be clearly labelled.

(c) Not exceed minimum bend radius as specified by the

manufacturer.

6.3.11.2 NETWORK LAYOUT


A. Standard switch layout Switches must be installed in a fashion to minimise the length

of data cables required for provision a data connection.

B. Highly critical system

switch layout and

redundancy

(a) In the case of highly critical systems where network path

redundancy is required, the systems must have redundant

data circuits that connect to separate switches.


Page 36 of 72

(b) Redundant switches must be plugged into separate power

strips.

6.3.11.3 ZONING

A. Zone A Will comprise of the server room which will host server racks,

network racks, cooling units.

B. Zone B Will host electrical appliances, online UPSs designed for the

DC and UPS output Power Distribution Units (PDUs).

C. Zone C Will comprise of the data storage solution for the DC.

D. Zone D Will comprise of a Network Operation Centre (NOC) room designed for 2 seats with 2 large display units (TVs). The monitoring devices for safety and security system shall also be located in this room. It will also comprise of fire suppression cylinders with 2 workstations.

Necessary equipment (hardware and software) and furniture (LED display, work desks and chairs) shall be provided for network operator to perform:

(a) Infrastructure monitoring, including: - (i) Uninterruptible Power Supply System (UPS) (ii) Air Conditioning System (iii) Fire Detection and Extinguishing System (iv) Temperature and humidity (v) Water Leakage Detection System (vi) Access Control System (vii) Remote Surveillance Monitoring System

(b) Network Monitoring (c) Incident response (d) Communications Management (e) Reports

A site visit MUST be conducted for better understanding of the proposed DC. The site visit will be conducted on Friday, 24 May 2019. The site visit will involve assessing the current server room and proposed DC that will be incorporated in the bidder‟s final design proposal as well as determining the quantity of assorted items that would be required in the proposed DC location. Upon completing the site visit, a certificate of site visit will be issued and must be submitted as proof together with the final proposal. Costs to the site surveys will be borne

by the prospective bidder and should be done in such a way to limit disruptions to operations.

Bidders are required to indicate in their proposal on how they are going to address the full

scope of the required services as captured in section 6.3.10.1 and section 6.3.10.2


Page 37 of 72

6.3.12 PROJECT EXPECTATIONS

6.3.12.1 Testing, Commissioning and Acceptance (a) Acceptance will be based on testing of the project components. The tests will

include: (i) Ensuring that all equipment supplied have been installed, properly

configured and are running on the latest firmware from the OEM. (ii) Ensuring that training on all electrical and active equipment has been

conducted and proper certification acquired, if need be.

(iii) For the cabling subsystem, the following cable tests are mandatory: 1. Cross talk 2. Attenuation 3. Length 4. Wiremap 5. Delay skew 6. FNEXT 7. Return Measure

(b) All test results shall be recorded in and signed by the bidder (hardcopy). An electronic version of the same should be provided in the form of a CD.

(c) Visual inspection of all components and installations shall be carried out by

. (d) All components shall be tested, recorded and a completion certificate issued

against the following: (i) Date commissioned (ii) Warranty period.

(e) Where there is failure, there should be immediate rectification of the problem and a

further test carried out to ascertain that the issue has been rectified. (f) Acceptance of the project products will only be after visual inspection has been

completed and test results confirm that all the requirements have been met.

6.3.12.2 Warranty and Support

(a) The successful bidder will be required to give a per link warranty of at least fifteen (15) years for the structured cabling infrastructure performance and must provide a site certification certificate from the manufacturer of the cabling infrastructure not more than 30 days after completion of tests.

(b) The bidder shall warrant that all electrical and network installation as well as equipment is free from defect and that immediate action shall be taken by the bidder during the warranty period in cases of failure.

6.3.12.3 Documentation

(a) The bidder is expected to provide „as built‟ drawing(s) of the structured cabling infrastructure showing areas where there are deviations from the proposed solution as captured in the initial design.

(b) The bidder is expected to provide „as built‟ of the design and installations of all the zones within the data centres.


Page 38 of 72

(c) This documentation should be provided in two (2) hardcopy, printed and bound copies and also two (2) electronic copies in the form of Compact Disks(CDs).

(d) The format of the electronic format must be in a form that can be opened using normal office applications. Where there are deviations to this, the bidder shall bundle the documentation with a licensed copy of the necessary software to open, read and print the document. The cost of this shall be borne by the bidder.

(e) The documentation provided should be detailed and shall include but not be limited to: (i) Charts of distribution highlighting details of elements installed. (ii) Reports on measurements. (iii) Detailed map of power distribution units and socket layout. (iv) Synopsis of cabling. (v) Wire/cable routing schematic. (vi) Facility assignment records. (vii) Horizontal cable test results. (viii) Fibre backbone test results (if need be).

6.3.12.4 Involvement of members of staff

The successful bidder will be required to work closely with Project Implementation Team

and other relevant members of staff as appropriate during the period of the project.

6.3.12.5 Portfolio of expertise and qualifications (a) The firm

The Bidder will be required to demonstrate expertise and skills in undertaking

similar projects by providing evidence of projects undertaken in the public and

private sector in the last five (5) years. The evidence should be but not limited to

certificates of completion.

(b) Academic qualifications

(i) The members of the project team will be required to demonstrate that they hold individually a minimum of a degree in computer science or related discipline and certification in data centre installations as well as networking or other relevant disciplines from a recognised training institution and certifying body.

(ii) The team must have a trained and certified personnel in fibre optics as well as a qualified and registered electrical engineer.

(iii) At least one installer in the project team should be certified in the structured cabling proposed.

(c) Individual team member’s portfolio of experience The team leader should have:

(i) A minimum of five (5) years‟ experience in undertaking similar projects with a demonstrable level of acceptance.

(ii) Professional certification in networking. (iii) Advanced knowledge of firewalls. (iv) Proven experience of working on large to mid-size enterprise networks.


Page 39 of 72

(v) Proven experience in setting up data centres.

6.3.12.6 Duration of the project A draft implementation schedule showing key milestones, target dates, assumptions, constraints and resource allocation within the project schedule must be provided by the bidder.

Minimal disruption of business processes, if any, is desirable and hence a phased approach should be key in planning for the project.

The exercise is expected to commence immediately after the award of tender and the project is estimated to last not more than one hundred and twenty (120) working days. The firm will be required to devise appropriate strategies and a project implementation plan to generate as much information as necessary to accomplish the task within 120 working days of commencement of the project.

6.3.12.7 Training

The bidder will be expected to conduct training to ICT staff on the use,

management and maintenance of the data centre and network at the primary site. This

will also include the certification of at least one member of staff on the provided

technology for the active network equipment.

6.3.12.8 Support and maintenance

The vendor will be expected to support and maintain the data centre and the upgraded

network for a period of one year after commissioning. This will include but not limited to:

(a) Providing a helpline through which users and operators of the data centre and network can call to report any problem associated with the functionality of the network.

(b) Providing upgrades, troubleshooting and fixing to the data centres and network. (c) A comprehensive Service Level Agreement (SLA). (d) The bidder will provide a draft maintenance proposal in a separate envelop for

consideration.


Page 40 of 72

SECTION VII : TECHNICAL SPECIFICATIONS

ANNEX A: UPGRADING OF TOWERS I LAN

No. ROUTER

1 QTY MINIMUM SPECIFICATION(S)

1 Connectivity Technology Wired

Data Link Protocol Ethernet, Fast Ethernet, Gigabit Ethernet

Network / Transport Protocol IPSec, PPPoE, L2TPv3

Routing Protocol OSPF, IS-IS, BGP, EIGRP, DVMRP, PIM-SM,

IGMPv3, GRE, PIM-SSM, static IPv4 routing, static

IPv6 routing, policy-based routing (PBR), MPLS,

Bidirectional Forwarding Detection (BFD), IPv4-to-

IPv6 Multicast

Remote Management Protocol SNMP, RMON

Encryption Algorithm SSL

Features Firewall protection, VPN support, MPLS support,

Syslog support, content filtering, IPv6 support, Class-

Based Weighted Fair Queuing (CBWFQ), Weighted

Random Early Detection (WRED), Dynamic

Multipoint VPN (DMVPN), Web Services

Management Agent (WSMA), NetFlow

Compliant Standards IEEE 802.3, IEEE 802.1Q, IEEE 802.3af, IEEE

802.3ah, IEEE 802.1ah, IEEE 802.1ag, ANSI

T1.101, ITU-T G.823, ITU-T G.824

RAM 1024 MB

Flash Memory 256 MB

Status Indicators Link activity, power

Enclosure Type Rack-mountable

Number of USB ports 1

Integrated 10/100/1000 Ethernet WAN

routed ports

8

Size of RAM At least 4 GB

Storage size 8 GB

SFP ports 4

SFP transceiver module multi-mode

Voltage Monitor Yes

CPU temperature monitor Yes

PCB temperature monitor Yes

Serial port RS232

Included Router, power supply, USB OTG Cable, Screw and

feet kit

Warranty 2 years

NO. QTY LAYER 3 PoE GIGABIT MANAGEMENT SWITCHES

2 1 SFP DDMI Yes

CPU nominal frequency 600 MHz

CPU core count 1

Size of RAM 256MB DDR2 SDRAM

Wire-speed switching At least 8.8 Gbps switching fabric


Page 41 of 72

10/100/1000 Ethernet ports 24

Timing protocol Support for IEEE1588v2

Security support of port-security, encrypted access (Secure

Shell [SSH] Protocol, HTTPS, Simple Network

Management Protocol Version 3 [SNMPv3]), and

other network protection features

Availability and scalability Virtual LANs (VLANs),802.1q trunking, IGMP snooping and EtherChannel Link Aggregation Control Protocol (LACP) support

Power Jack 1

PoE Support for Power over Ethernet (PoE)

Serial port RS232

SFP ports 4

USB slot type microUSB type A/B

Storage type NAND

Storage size 128 MB

Number of USB ports 1

Ports gigabit switch ports

SFP Transceiver module multi-mode

Compliance PROFINETv2 support, EN 61131-2 , IEEE 1613 and IEC 61850-3

Rackmount case Yes

Included Switch, 1U rackmount enclosure, power supply, USB OTG Cable

Warranty 2 years No. QTY LAYER 2 PoE 48 PORT GIGABIT ETHERNET SWITCHES

3

To

be d

ete

rmin

ed d

urin

g the S

ite V

isit

Total Non-Blocking

Throughput

70 Gbps and above

Max. Power

Consumption

500W

Power Supply AC/DC, Internal, 500W DC

Networking Interface (48) 10/100/1000 Mbps RJ45 Ethernet Ports

SFP Ports 4 (2 SFP and 2 SFP+)

Management Interface (1) RJ45 Serial Port, Ethernet In/Out Band

SFP Transceiver module multi-mode

Certifications CE, FCC, IC

Rackmount Yes, 1U

Warranty 2 years

No. QTY LAYER 2 PoE 24 PORT GIGABIT ETHERNET SWITCHES

4

To

be d

ete

rmin

ed d

urin

g the S

ite V

isit Total Non-Blocking

Throughput 26 Gbps and above

Max. Power Consumption

250W

Power Supply AC/DC, Internal, 250W DC

Networking Interface (24)10/100/1000Mbps RJ45 Ethernet Ports (2) 1 Gbps SFP Ethernet Ports

Management Interface (1) RJ45 Serial Port (Reserved for Future Use), Ethernet In/Out Band

Certifications CE, FCC, IC

Rackmount Yes, 1U High

Warranty 2 years


Page 42 of 72

No. QTY CAT 6A ETHERNET CABLES

5

The length

will

be b

ase

d o

n the b

idder‟s s

ite v

isit

estim

atio

ns

Electric Requirements: (Cablelength: 100m)Characteristic Impedance(Zo): 85~115Ω (1~250 MHz) DC.

Resistance Capacitance unbalance:

5% Pair-to-Ground

Capacitance Unbalance: 330 F/100mMax

Conductor Resistance: 14.00Ω/100m 20o Max.

Mutual Capacitance: 5.6nF/m Max,Spark Test: 2.5kV

Nominal Velocity of Propagation (NVP):

69

Jacket(Grey): 75°C LSZH Compound Nominal

Wall Thickness: 0.585mm Min

Thickness: 0.458mm

Overall Diameter: 5.8mm ± 0.3mm

Pair 1: Blue & White/Blue

Pair 2: Orange & White/Orange

Pair 3: Green & White/Green

Pair 4 Brown & White/Brown

Insulation: HDPE (CMI-75E)

Nominal Wall Thickness: 0.178mm

Thickness: 0.153mm

Conductor: Stranded Bare Copper(7 x 32 AWG)

No. QTY CAT 6A PATCH PANELS- 48 PORTS

6

To b

e d

ete

rmin

ed d

uri

ng s

ite v

isit Ports 48

Standard CAT6A, 500MHz

Dimensions 3.5"H (1U) x 19"W x 4.5"D with cable management (8.9 x 48.3 x

11.4 cm).

Staggered-port design,

Shielded couplers

to minimize ANEXT and improve performance

Rear cable management

bars

two rear cable management bars

Head screws (4) 10-32 cup head screws

Head screws 4) 12-24 cup head screws

Speed 10-Gigabit Ethernet networks

Material cold-rolled steel

No. QTY CAT6A PATCH PANELS- 24 PORTS

7

To b

e d

ete

rmin

ed d

uri

ng s

ite v

isit Standard CAT6A, 500MHz

Connectors Front 24 x RJ45 Socket

Connectors Patch-PCB 24 x LSA Clamp

Form factor 19 Inch, 1U

Socket Labels Write-on silk screen on panel front

speed Up to 10-Gigabit

Adapters output 24 core

Application applicable for straight-through connection and diverged

connection in aerial layout


Page 43 of 72

No. QTY 42U NETWORK CABINET

8 1

Adjustable mounting rails adjustable in 1 inch increments

Side panels Removable/lockable

Mounting rails Cage nut style

Front door Glass door, glazed

Rear door Vented door

Side panels steel latches

Fan assembly kit up to 4 fan kits per cabinet

Rear panel steel hinges

No. QTY 9U NETWORK CABINET

9

To b

e d

ete

rmin

ed d

uri

ng s

ite v

isit

Adjustable mounting rails adjustable in 1 inch increments

Side panels Removable/lockable

Mounting rails Cage nut style

Front door Glass with built in lock

Rear door With hunging points

External width 24 inches

External height 20.5 inches

Side panels steel latches

Fan assembly kit yes

Rear panel With hunging points

Cage nuts M6 screws and cage nuts

No. QTY CAT 6A WALL PLATES

10

To b

e d

ete

rmin

ed

durin

g s

ite v

isit

Double RJ45 CAT6A female data wall plates

No. QTY 3 METRE PATCH CORDS

11 250 CAT6A cables


Page 44 of 72

No. QTY 5 METRE PATCH CORDS

12 70 CAT6A cables

No. QTY FIBRE CABLES FOR SFP OPTICS

13 Lot Fibreglass

No. QTY RACKMOUNT SMART UPS 1500VA 2U LCD

14 Lot

Output Power Capacity

900Watts / 1.5 kVA

Nominal Output Voltage

230V

Topology Line Interactive

Output Connections (4) IEC 320 C13 (Battery Backup)

Nominal Input Voltage

230V

Input Frequency 50/60 Hz +/- 3 Hz (auto sensing

Battery Type Maintenance-free sealed Lead-Acid battery with suspended electrolyte : leakproof

Typical recharge

time

3hour(s)

Interface Port(s) USB

Control panel Multi-function LCD status and control console

Audible Alarm Alarm when on battery : distinctive low battery alarm, configurable

delays

Surge energy rating 459Joules

Data Line Protection

Waveform type Sine wave

Standard Warranty 2 years repair or replace

Compliance RoHS

Rack Height 2U

Included CD with software , Documentation CD , Installation guide, Rack Mounting brackets , USB cable

Warranty One (1) year


Page 45 of 72

No. QTY CEILING MOUNT WIRELESS ACCESS POINT

15 9 Support Power over Ethernet（802.3af）for convenient and affordable installation

Simple mounting design to easily mount to the ceiling

WPA/WPA2-enterprise, 802.1X with RADIUS secure authentication and rogue access point detection ensure the security of WLAN

At least 300Mbps wireless data rate for uninterrupted wireless connection

Rate limit on per SSID to restrict the bandwidth of each client

Access Control restricts or allows the client to access the specified network segment

Administrative management through web interface

Multi-SSID for multiple wireless network for different users

Support for load balancing

Compatible with 802.11 b/g/n products

Deployment of the wireless access points should be mesh based and centrally controlled.

QoS function for data, voice, and video applications to ensure time-sensitive traffic takes priority over all other traffic

Warranty of two (2 years) No. QTY WIRELESS LAN (WLAN) CONTROLLER

16 1 Scalability: Supports up to 10 access points

Supports up to 200 clients

Ease of Deployment: For quick and easy deployment Access Points can be connected directly to the Wireless LAN Controller.

High Performance: Wired-network speed and non-blocking performance for 802.11n and 802.11ac networks supporting up to 1 Gbps throughput

Comprehensive End-to-End Security:

Offers Control and Provisioning of Wireless Access Points (CAPWAP) protocol -compliant Datagram Transport Layer Security (DTLS) encryption to help ensure full-line-rate encryption between access points and controllers across remote LAN links.

Enterprise Wireless Mesh:

Allows access points to dynamically establish wireless connections without the need for a physical connection to the wired network

Mobility, Security and Management:

Secure, reliable wireless connectivity and consistent end-user experience

Increased network availability by proactive blocking of known threats

Wireless Standards: IEEE 802.11a, 802.11ac, 802.11b, 802.11g, 802.11d, WMM/802.11e, 802.11h, 802.11k, 802.11n, 802.11r, 802.11u, 802.11w, 802.11ac

Wired/Switching/Routing:

IEEE 802.3 10BASE-T, IEEE 802.3u 100BASE-TX specification, 1000BASE-T, and IEEE 802.1Q VLAN tagging

Data Request for Comments (RFCs):

RFC 768 UDP

RFC 791 IP

RFC 2460 IPv6 (pass-through bridging mode only)

RFC 792 ICMP

RFC 793 TCP

RFC 826 ARP

RFC 1122 Requirements for Internet Hosts

RFC 1519 CIDR

RFC 1542 BOOTP

RFC 2131 DHCP

RFC 5415 CAPWAP Protocol Specification


Page 46 of 72

Security Standards: Wi-Fi Protected Access (WPA)

IEEE 802.11i (WPA2, RSN)

RFC 1321 MD5 Message-Digest Algorithm

RFC 1851 The ESP Triple DES Transform

RFC 2104 HMAC: Keyed Hashing for Message Authentication

RFC 2246 TLS Protocol Version 1.0

RFC 2401 Security Architecture for the Internet Protocol

RFC 2403 HMAC-MD5-96 within ESP and AH

RFC 2404 HMAC-SHA-1-96 within ESP and AH

RFC 2405 ESP DES-CBC Cipher Algorithm with Explicit IV

RFC 2406 IP Encapsulating Security Payload (ESP)

RFC 2407 Interpretation for ISAKMP

RFC 2408 ISAKMP

RFC 2409 IKE

RFC 2451 ESP CBC-Mode Cipher Algorithms

RFC 3280 Internet X.509 PKI Certificate and CRL Profile

RFC 3602 The AES-CBC Cipher Algorithm and Its Use with IPsec

RFC 3686 Using AES Counter Mode with IPsec ESP

RFC 4347 Datagram Transport Layer Security

RFC 4346 TLS Protocol Version 1.1

Encryption: WEP and Temporal Key Integrity Protocol-Message Integrity Check (TKIP-MIC): RC4 40, 104 and 128 bits (both static and shared keys)

Advanced Encryption Standard (AES): CBC, CCM, Counter Mode with Cipher Block Chaining Message Authentication Code Protocol (CCMP)

DES: DES-CBC, 3DES

Secure Sockets Layer (SSL) and Transport Layer Security (TLS): RC4 128-bit and RSA 1024- and 2048-bit

DTLS: AES-CBC

Authentication, Authorization, and Accounting (AAA):

IEEE 802.1X

Web-based authentication

Management Interfaces:

Web-based: HTTP/HTTPS individual device manager

Command-line interface: Telnet, SSH, serial port

Interfaces and Indicators:

Console port: RJ-45 connector

Network: Four 1 Gbps Ethernet (RJ-45)

LED indicators: Link Activity (each 1 Gigabit Ethernet port), Power, Status, Alarm

Regulatory Compliance: Warranty

EN 55022, EN 55024 2 years

No. QTY TRUNKING

17 Lot Metallic perimeter trunking PVC where applicable

No. QTY SENIOR EXECUTIVE IP PHONE

18 1 Audio Features HD voice: HD handset, HD speaker

Codecs: G.722, G.711(A/μ), G.723, G.729AB, G.726, GSM

DTMF: In-band, Out-of-band (RFC 2833) and SIP INFO

Full-duplex hands-free speakerphone with AEC

VAD, CNG, AEC, PLC, AJB, AGC


Page 47 of 72

Phone Features Supports 6 VoIP accounts

Call hold, mute, DND

One-touch speed dial, hotline

Call forward, call waiting, call transfer

Group listening, SMS, emergency call

Redial, call return, auto answer

Call history: dialled/received/missed/forwarded

3-way conferencing

Direct IP call without SIP proxy

Ring tone selection/import/delete

Set date time manually or automatically

Dial plan, XML Browser, action URL

Directory

Load phonebook up to 1000 entries

Contacts: custom/enterprise/personal /common/search/speed dial

Support blacklist

XML/LDAP remote phonebook

Intelligent search method

Phonebook search/import/export

IP-PBX Features

Busy Lamp Field (BLF), BLF list

Bridged Line Appearance(BLA)/SCA

Anonymous call, anonymous call rejection

DND and forward synchronization

Works anywhere

N-Way calling, remote office

Network call logs

Call centre features

Message Waiting Indicator (MWI)

Voice mail, call park, call pickup

Intercom, paging, music on hold

Call completion, call recording, hot-desking

Display and Indicator

At least 4.3" 480 x 272-pixel colour display with backlight

16-bit depth colour

LED for call and message waiting indication

Dual-colour (red or green) illuminated LEDs for line status information

Wallpaper

Intuitive user interface with icons and soft keys

Multi-language selection

Caller ID with name, number and photo

Feature keys

10 line keys with LED

10 line keys can be programmed up to 27 various features (3-page view)

7 features keys: message, headset, hold, mute, transfer, redial, hands-free speakerphone

4 context-sensitive “soft” keys

6 navigation keys

2 volume control keys

Illuminated mute key

Illuminated headset key

Illuminated hands-free speakerphone key

Interface Dual-port Gigabit Ethernet

Built-in a USB port, support Bluetooth headset (Through USB Dongle)


Page 48 of 72

1xRJ9 (4P4C) handset port

1xRJ9 (4P4C) headset port

1XRJ12 (6P6C) EXT port: Supports up to 6 Expansion Modules for an attendant console application

Power over Ethernet (IEEE 802.3af), class 3

Other Physical

Features

Stand with 2 adjustable angles

Power consumption (PSU): 1.8W-5.4W

Dimension(W*D*H*T): 244mm*213mm*185mm*54mm

Operating humidity: 10~95%

Storage temperature: -10~50°

Management

Configuration: browser/phone/auto-provision

Auto provision via FTP/TFTP/HTTP/HTTPS for mass deploy

Auto-provision with PnP

Zero-sp-touch, TR-069, SNMP

Provisioning server redundancy supported

Phone lock for personal privacy protection

Reset to factory, reboot

Package tracing export, system log

Network and Security SIP v1 (RFC2543), v2 (RFC3261)

NAT transverse: STUN mode

Proxy mode and peer-to-peer SIP link mode

IP assignment: static/DHCP/PPPoE

HTTP/HTTPS web server

Time and date synchronization using SNTP

UDP/TCP/DNS-SRV(RFC 3263)

802.1p/Q tagging (VLAN), Layer 3 ToS DSCP

SRTP for voice

Transport Layer Security (TLS)

HTTPS certificate manager

AES encryption for configuration file

Digest authentication using MD5/MD5-sess

OpenVPN, IEEE802.1X

IPv6

Included Handset with handset cord

Ethernet Cable (1.5m CAT6A UTP Cable)

Stand Quick Start Guide


No. QTY EXECUTIVE IP PHONES

19 10 Audio Features HD voice: HD handset, HD speaker

Wideband codec: Opus*, G.722

Narrowband codec: Opus*, G.711(A/µ), G.723.1, G.729, G.729AB, G.726, iLBC

DTMF: In-band, Out-of-band (RFC 2833) and SIP INFO

Full-duplex hands-free speakerphone with AEC

VAD, CNG, AEC, PLC, AJB, AGC

Phone Features

Support up to 6 VoIP accounts

One-touch speed dial, redial

Call forward, call waiting

Call transfer, call hold

Call return, group listening

Mute, auto answer, DND

3-way conference call



Page 49 of 72


Hotline, emergency call


Dial plan, XML Browser, Action URL/URI

Integrated Screenshots

RTCP-XR

USB port (2.0 compliant) Bluetooth earphone through BT40, Wi-Fi through WF40, USB call recording through USB flash drive

Enhanced DSS key

Directory

Local phonebook up to 1000 entries

Black list





Directory

Local phonebook up to 1000 entries

Black list





IP-PBX Features

Busy Lamp Field (BLF)

Bridged Line Appearance (BLA)

Anonymous call, anonymous call rejection Hot-desking, voice mail

Flexible seating

Call park, call pickup

Executive and Assistant

Centralized call recording

Visual voice mail

Display and Indicator

At least 3.66" 240x120-pixel graphical LCD with backlight




Multilingual user interface

Caller ID with name and number

Power saving

Feature keys

8 line keys with LED

8 line keys can be programmed up to 21 paperless DSS keys (3-page view)

8 features keys: message, headset, conference, mute, hold, transfer, redial, hands-free speakerphone

4 context-sensitive “soft” keys

6 navigation keys

2 volume control keys

Illuminated message key, Illuminated headset key

Interface

Dual-port Gigabit Ethernet

Power over Ethernet (IEEE 802.3af), Class 3 1 x USB port (2.0 compliant)

1 x RJ9 (4P4C) handset port

1 x RJ9 (4P4C) headset port

1 x RJ12 (6P6C) EHS port

1 x RJ12 (6P6C) EXT port: Supports up to 6 Expansion Modules


Page 50 of 72

Other Physical

Features

Stand with 2 adjustable angles

Power consumption (PSU): 1.4-3.0W

Power consumption (PoE): 1.7-7.0W

Management

Configuration: browser/phone/auto-provision



Zero-sp-touch, TR-069





Call server redundancy supported

NAT traversal: STUN mode


IP assignment: static/DHCP

HTTP/HTTPS web server



QoS: 802.1p/Q tagging (VLAN), Layer 3 ToS DSCP

SRTP for voice





OpenVPN, IEEE802.1X

IPv6

LLDP/CDP/DHCP VLAN

ICE

Included Handset with handset cord

Ethernet Cable (1.5m CAT6A UTP Cable)

Stand

Quick Start Guide


No. QTY STANDARD IP PHONES

20 123 Audio Features

HD voice: HD handset, HD speaker

Wideband codec: G.722

Narrowband codec: G.711(A/μ), G.723.1, G.729AB,G.726, iLBC

DTMF: In-band, Out-of-band(RFC 2833) and SIP INFO

Phone Features

Supports 2 VoIP accounts

Call hold, mute, DND

One-touch speed dial, hotline

Call forward, call waiting, call transfer

Group listening, SMS, emergency call

Redial, call return, auto answer

Local 3-way conferencing




Dial plan

XML Browser, action URL/URI

Integrated Screenshots

RTCP-XR


Page 51 of 72

Directory Load phonebook up to 1000 entries

Supports Blacklist




Call history: dialled/ received/ missed/ forwarded IP-PBX Features

Busy Lamp Field (BLF)

Bridged Line Appearance(BLA)

Anonymous call, anonymous call rejection

Message Waiting Indicator (MWI)

Voice mail, call park, call pickup

Intercom, paging, music on hold, emergency call

Call completion, call recording, hot-desking

Display and Indicator At least 132x64-pixel graphical LCD with backlight




National language selection

Caller ID with name, number

Feature keys 2 line keys with LED

6 features keys: message, headset, redial, tran, mute, hands-free speakerphone

6 navigation keys

Volume control keys

Interface 2xRJ45 10/100M Ethernet ports

Power over Ethernet (IEEE 802.3af), class 2

1xRJ9 (4P4C) handset port

1xRJ9 (4P4C) headset port

Other Physical

Features

Power consumption (PSU): 1.2-1.9W

Power consumption (PoE): 1.8-2.3W

Management Configuration: browser/phone/auto-provision



Zero-sp-touch, TR-069





Call server redundancy supported

NAT transverse: STUN mode


IP assignment: static/DHCP HTTP/HTTPS web server



QoS: 802.1p/Q tagging (VLAN), Layer 3 ToS

DSCP

SRTP for voice





OpenVPN, IEEE802.1X

IPv


Page 52 of 72

No. Qty 2U 4 INCHES DEEP HORIZONTAL CABLE MANAGER WITH COVER

21 6 Rack Height 2U

Double-sided capable Yes

High capacity cable

finger design

Should provide maximum capacity at every rack space unit and a

rigid design to decrease deflection when cables are routed in/out of

the cable manager channel.

Trouble-free access Yes

Standard warranty 2 years repair or replace

No. Qty 1U 4 INCHES DEEP HORIZONTAL CABLE MANAGER WITH COVER

22 4 Rack Height 1U

Single-sided capable Yes

High capacity cable

finger design




Trouble-free access Yes

Standard warranty 2 years repair or replace

Rack Height 1U

Single-sided capable Yes

High capacity cable

finger design




ANNEX B: PRIMARY DATA CENTRE EQUIPMENT MINIMUM SPECIFICATIONS

No. QTY DISPLAY UNITS

1 2 Display Size 65''

Resolution (min) 3840 x 2160

Audio: 40W

Features Built in Wireless LAN, RJ45 female connector, Bluetooth,

USB, 3 HDMI ports, WiFi Direct

Smart TV Yes

Warranty Two (2) years

No. QTY WALL MOUNTABLE AIR CONDITIONER

2

to

be

de

term

i

ne

d

du

ring

site

vis

it

Air Conditioner Type Wall Mountable

Cooling Capacity 18 Btu / h


Page 53 of 72

Power Input Cooling: 34 W

Noise Level Indoor unit

(Low / Medium / High):

29 / 34 / 42 db(A)

Cooling Capacity: 5.28 (1.85 - 6.18) kWatt

Air Flow Volume (High /

Medium / Low)

750 / 500 / 420 m³ / h

Sound Power Level

Outdoor unit:

57 db(A)

Liquid line - Gas line: 1 / 4” - 1 / 2”

Auto Restart: Supported

Heating Capacity: 20.000 (4.700 - 23.200) Btu / h

Voltage / Frequency /

Phase:

230 / 50 / 1 V / Hz / Ph

Outdoor Fan Speeds: 5 Grades

Inverter Technology: The fan motors of the indoor and outdoor units as well as

the compressor should be DC Inverter technology

Warranty: 5 Years with onsite support and repair

No. QTY IPCCTV CAMERA (INDOOR)

3 5 Image device: 1/2.9" type progressive scan CMOS / CCD sensor

Lens: Vari-Focal 3.3~12.0mm, DC Auto-Iris Mechanical IR Cut

Filter Angle of view : horizontal: 27 ~ 82 Degree / vertical:

19 ~ 64 Degree

Min Illumination: 0.5 Lux (Color) @ F1.2 0.1 Lux (B/W)

IR Illuminations: Built-in IR illuminators, effective up to 20 meters

Effective Pixels: 1920 x 1080 pixels

PIR Sensor: 1 x Built-in sensor with adjustable 120 degrees direction

Effective Distance: 6 meters Effective Coverage: 120

degrees

Image

Video Compression: H.264 / MPEG-4 / M-JPEG

Video

Resolution:

1080P mode H.264: 1080P / 640 x 360 / 320 x 180 / 160 x

90 M-JPEG: 1080P / 640 x 360 / 320 x 180 / 160 x 90

MPEG4: 1080P / 640 x 360 / 320 x 180 / 160x 90 720P

mode H.264: 1280 x 720 / 640 x 360 / 160 x 90 M-JPEG:

1280 x 720 / 640 x 360 / 160 x 90 MPEG-4: 1280 x 720 /

640 x 360 / 160 x 90


Page 54 of 72

Frame Rate: Up to 30fps for all resolutions

Image Setting: AE, AWB 3D Noise reduction WDR Color, brightness,

sharpness, contrast

Mirror/Flip 10 Privacy Masks Text, time and date overlay

Overlay image on video

Streaming: Simultaneously multi-profile streaming over UDP, TCP,

HTTP, or HTTPS M-JPEG streaming over HTTP (server

push) Supports 3GPP mobile surveillance (MPEG4)

Controllable frame rate and bandwidth Constant and

variable bit rate (MPEG4/H.264) ROI

Audio

Audio Streaming: 2-Way Audio

Audio Compression: RTSP: G.711 64kbps, G.726 32kbps 3GPP: AMR

Microphone: External microphone input

Audio Output: Adjustable audio output gain

Network and Configuration

Standard: IEEE 802.3 10Base-T IEEE802.3u 100Base-TX IEEE

802.3ab 1000Base-T

Protocol:

IPv4, IPv6, TCP/IP, UDP, HTTP, HTTPS, SMTP, FTP,

NTP, DNS, DDNS, DHCP, ARP, Bonjour, UPnP, RTSP,

RTP, RTCP,

IGMP, PPPoE, 3GPP, ICMP, Samba

Security: Password protection, IP address filtering, HTTPS

encrypted data transmission, user access log

Users: 20 clients on-line monitoring at the same time

System Integration

Application

Programming

Interface:

Open API for software integration ONVIF Compliant

Alarm Triggers: Intelligent Motion / Tampering / Audio detection and

external input

Alarm Events: File upload via FTP, Samba to NAS, SD card or email

Notification via email, HTTP, and TCP External output

activation Audio alerting output Go to PTZ preset position

Video Buffer: Pre- and post-alarm buffering

Application

Programming

Interface:

Open API for software integration ONVIF Compliant

Alarm Triggers: Intelligent Motion / Tampering / Audio detection and

external input

Alarm Events: File upload via FTP, Samba to NAS, SD card or email

Notification via email, HTTP, and TCP External output

activation Audio alerting output Go to PTZ preset position

Video Buffer: Pre- and post-alarm buffering


Page 55 of 72

General

Power Requirement: 12V DC, 1A IEEE 802.3af Class 3

Power Consumption: 8W max.

Operating

Temperature:

-10 ~ 40 Degree C

Operating Humidity: 20 ~ 80% (non-condensing)

Emission: CE, FCC

Connectors: 10/100/1000 Mbps Gigabit Ethernet, RJ45 DC power jack Terminal block for 1 alarm input and 1 output RS-485 interface for scanners, pan/tilts External MIC input Audio out Composited video out (Max. resolution: D1 720 x 480 pixel)Micro

SD/SDHC card (Max 32GB, Class 6) Factory default reset

Warranty: 2 years

No. QTY 8 CHANNEL NVR

4 1 System

Compression: Standard H.264

Video

Network Bandwidth: At least 50Mbps

Network Input: 8 Channel Input

Network Access: 5MP/4MP/3MP/1080P/960P/720P@25/30fps

Output: HDMIx1: 1920x1080/1280x1024 Audio

Network Input: 8 Channel Input

Local Output: RCA x 1 Record

Record Stream: Dual stream recording

Resolution: 5MP / 4MP / 3MP / 1080P / 960P / 720P

Mode: Manual, timer, motion, sensor Playback

Simultaneous: 8 Channel

Search: Time slice / time / event / tag search

Smart Search: Highlighted colour to display the camera record in a certain period of time, different colours refers to different record events

Function: Play, pause, FF, FB and digital zoom Alarm

Mode: Manual, sensor, motion, exception

Triggering: Record, snap, preset and e-mail Network

Interface: RJ45 10 / 100 Mbps x 1

PoE Port: RJ45 x 8

Protocol: TCP / IP, PPPoE, DHCP, DNS, DDNS, UPnP, NTP, SMTP

Web Client: Multiple users online Storage and backup

Hard disk capacity: At least 4TB

Local Backup: USB External HDD

Network Backup: Yes

USB: USB 2.0 x 2 Others

Work Environment: -10C~50C, 10%~90% humidity

Warranty: 2 years


Page 56 of 72

No. QTY UNINTERRUPTED POWER SUPPLY (UPS) [SERVERS AND STORAGE]

5 1 Output

Output power capacity: 16.0 KWatts / 20.0 kVA

Max Configurable Power (Watts): 16.0 KWatts / 20.0 kVA

Nominal Output Voltage: 120V , 208V , 208V 3PH

Output Voltage Note: Configurable for 200 : 208 or 220V 3 Phase

nominal output voltage

Efficiency at Full Load: 93.0 %

Output Voltage Distortion: Less than 5% at full load

Output Frequency (sync to

mains):

57 - 63 Hz for 60 Hz nominal

Output Frequency (not synced): 60Hz +/- 0.1% for 60Hz nominal

Other Output Voltages: 220

Load Crest Factor: Unlimited

Topology: Double Conversion Online

Waveform type: Sine wave

Bypass: Built-in Maintenance Bypass, Built-in Static Bypass

Input

Nominal Input Voltage: 208V 3PH

Input frequency: 40 - 70 Hz

Input Connections: Hard Wire 5-wire (3PH + N + G)

Input voltage range for main

operations:

177 - 239 (208V)V

Efficiency at Full Load: 93.0 %

Other Input Voltages: 220

Input Power Factor at Full Load: 0.98

Batteries & Runtime

Battery type: VRLA

Included Battery Modules: 4

Typical recharge time: 3hour(s)

Expected Battery Life (years): 5

RBC Quantity: 4

Communications and Management

Interface Port(s): SmartSlot

Control panel: Multi-function LCD status and control console

Audible Alarm: Audible and visible alarms : configurable delays

Emergency Power Off (EPO): Yes

Environmental

Operating Temperature: 32 - 104 °F ( 0 - 40 °C )

Operating Relative Humidity: 0 - 95 %

Online thermal dissipation: 4238.0BTU/hr

Conformance

Approvals: cUL Listed, ISO 14001, ISO 9001, UL 1778

Standard warranty: 2 years repair or replace


Page 57 of 72

No. QTY LCD KVM Switch (IP-based)

6 2 Console Connections

Local: 1 (Share Remote Bus) Remote: 1 Computer Connections

Direct: 8

Maximum: 128 (via Daisy-chain)

Port Selection: OSD, Hotkey, Pushbuttons Connectors

External Console Ports: 1 x SPHD-18 Male (Yellow)

External Mouse Port: 1 x USB Type-A Female

USB Port: 1 x USB Type-A Female

KVM Ports: 8 x SPHD-17 Female

Daisy Chain Ports: 1 x DB-25 Male

Firmware Upgrade: 1 x RJ-11 Female

LAN Ports: 1 x RJ-45 Female

Power: 1 x IEC 60320/C14

Switches

Port Selection: 2 x Pushbutton

Station Selection: 2 x Pushbutton

Power: 1 x Rocker Switch

LCD On/Off: 1 x LED Pushbutton (Orange)

LCD Adjustment: 4 x Pushbutton LEDs

Online: 8 x (Orange or equivalent)

Port ID: 1 x 2-digit, 7-segment (Yellow or equivalent)

Station ID: 1 x 2-digit, 7-segment (Yellow or equivalent)

10/100 Mbps: 1 x (Orange/Green or equivalent)

Power: 1 x (Dark Green or equivalent)

Lock: 1 x Num Lock (Green or equivalent) 1 x Caps Lock (Green or equivalent) 1 x Scroll Lock (Green or equivalent)

Video

Remote: 1920 x 1200 @60 Hz Panel Specification

LCD Module: 17" TFT-LCD

Resolution: 1280 x 1024 @75 Hz

Pixel Pitch: 0.264 mm x 0.264 mm

Response time: Less than 6 ms

Viewing Angle: 170° (H), 160° (V)

Support Color: 16.7M colors

Contrast Ratio: 1000:1

Luminance: 250 cd/m² Emulation

Keyboard / Mouse: PS/2, USB

Scan Interval: 1-255 sec.

Maximum Input Power Rating: 100-240V AC, 50-60Hz, 1A

Power Consumption: 120V/15.2W; 230V/16W Environmental

Operating Temperature: 0-50°C

Humidity: 0-80% RH, Non-condensing

Warranty 1 year


Page 58 of 72

SECTION VIII: STANDARD FORMS

Notes on the standard Forms 1. Form of Tender - The form of Tender must be completed by the Tenderer and submitted

with the tender documents. It must also be duly signed by duly authorized representatives of the Tenderer.

2. Price Schedule Form - The price schedule form must similarly be completed and submitted with the tender.

3. Contract Form - The contract form shall not be completed by the Tenderer at the time of submitting the tender. The contract form shall be completed after contract award and should incorporate the accepted contract price.

4. Confidential Business Questionnaire Form - This form must be completed by the Tenderer and submitted with the tender documents.

5. Tender Security Form - When required by the tender document the Tenderer shall provide the tender security either in the form included hereinafter or in another format acceptable to the procuring entity.

6. Performance security Form - The performance security form should not be completed by the Tenderer at the time of tender preparation. Only the successful Tenderer will be required to provide performance security in the form provided herein or in another form acceptable to the procuring entity.

7. Letter of Notification of Award –The letter shall be written to the successful bidder

8. kasneb FORM 3: Client Reference Form – The form should the duly filled and submitted by at least five (5) firms.

9. Anti-Corruption Declaration - This form must be completed by the Tenderer and submitted with the tender documents.

10. Tender Questionnaire Form - This form must be completed by the Tenderer and submitted with the tender documents.

11. Manufacturers Authorization Form/Letter - This form/Letter must be completed by the Tenderer and submitted with the tender documents.

Please note that:

The Form of Tender and Price Schedule on page 60 and 61/62 to be filled and

submitted in separate Envelope as part of the FINANCIAL PROPOSAL marked

Financial Proposal and with tender number TENDER NO. KAS/DCLAN /012/2018/2019:

ESTABLISHMENT OF PRIMARY DATA CENTRE AND LAN UPGRADE. Section IV,VI and VII May also provide additional information while preparing the Financial Proposal.

The name of the company to be stated at the front top right of the envelope containing financial proposal.


Page 59 of 72

8.1 FORM OF TENDER

Date:------------------- 2019 KAS/DCLAN /011/2018/2019

ESTABLISHMENT OF PRIMARY DATA CENTRE AND LAN UPGRADE

To: Secretary and Chief Executive Officer

P. O. Box 41362-00100 NAIROBI.

Gentlemen and/or Ladies:

Having examined the tender documents including Addenda No. _____,the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide services for _______in conformity with the said tender documents for the Grand Total Contract sum of shillings________ as total Cost for ESTABLISHMENT OF PRIMARY DATA CENTRE AND LAN

UPGRADE________

________ (total tender amount in words and figures) in accordance with the Schedule of Prices/Schedule of Requirements attached herewith and made part of this Tender.

We undertake, if our Tender is accepted, to provide the services of Supplying, Deploying,

Commissioning and Supporting an ERP System in accordance with the Specifications specified

in the Schedule of Requirements and details of the services to be sourced and monitored by

the service provider.

If our Tender is accepted, we will obtain the guarantee of a bank in a sum equivalent to ________ percent of the contract price for the due performance of the contract in the format

prescribed by

We agree to abide by this tender for a period of one hundred and twenty (120) days from the date fixed for tender opening of the Instructions to Tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. This Tender, together with your written acceptance thereof and your notification of award, shall constitute a Contract, between us subject to signing of the contract by the parties.

We understand that you are not bound to accept the lowest or any tender you may receive.

Dated this day of 2019.

(Signature) (In the capacity of)

Duly authorised to sign tender for and on behalf of


Page 60 of 72

8.2 PRICE SCHEDULES

Price schedules shall form part of the financial proposal and shall filled and submitted in a separate envelope. Only financial proposals of Bidders who have technically qualified shall be opened for further evaluation. Bidders are required to clearly show how they have arrived at the final figure of the project cost/tender sum. Therefore, Bidders are expected to provide definitions, metrics, unit and total cost of each item in the financial bid where applicable.

No Description Country of origin

Quantity Unit price (Sh.)

VAT or other levies (Sh.)

Total Price (Sh.)

COMPONENT I: kasneb LOCAL AREA NETWORK UPGRADE

1 Layer 3 PoE gigabit management switches

2 Layer 2 PoE 48 port gigabit Ethernet switches

3 Layer 2 PoE 24 port gigabit Ethernet switches

4 CAT 6A Ethernet cables 5 CAT 6A patch panels- 48 ports 6 CAT 6A patch panels- 24 ports 7 42U network cabinet 8 9U network cabinet 9 CAT 6A wall plates 10 3 metre patch cords 11 5 Metre patch cords 12 Fibre cables for SFP optics 13 Rackmount smart-ups 1500VA

2U LCD

14 Ceiling mount wireless access point

15 Wireless LAN (WLAN) controller

16 Senior executive IP Phone 17 Executive IP phones 18 Standard IP phones 19 2U 4 inches deep horizontal

cable manager with cover

20 1U 4 inches deep horizontal cable manager with cover

21 Metallic perimeter trunking 22 Installation, configuration , tests

and commissioning charges

23 Training costs 24 Any other material or service

required to complete works as specified(each extra material or

service should be itemised individually)

Subtotal for Towers I LAN upgrade (Shs.)


Page 61 of 72

COMPONENT II: PRIMARY DATA CENTRE SETUP

1 Display units 2 Wall mountable air conditioner 3 IPCCTV camera (indoor) 4 8 channel NVR 5 Uninterrupted Power supply

(UPS) [servers and storage]

6 LCD KVM Switch (IP-based) 7 Rodent repellent system 8 False floor 9 Smoke detector 10 VESDA 11 Partitioning works 12 Clean agent based fire

suppression system


14 Training costs 15 Any other material or service

required to complete works as specified(each extra material or service should be itemised individually)

Subtotal (Shs.) for Primary Data Centre Total Cost of the Project (Kshs.) Inclusive of all applicable taxes and costs

The Total Cost of the Project amount in words Inclusive of all applicable taxes and costs quoted

for:................................................................................................................................................................

Signature...................... Email Address…………......Name of authorised representative...................... Company Stamp.............................................Telephone/Mobile Number.........…............ .........…........ Project Completion Period/Duration........................................

The Form of Tender/Price Schedule should form part of the Financial Proposal hence should not be included

in the Technical Proposal Document

The Tenderer shall fill in the Grand Total Contract Sum Inclusive of all relevant applicable taxes and costs.

Items for which no rate and/or price is entered by the Tenderer will not be paid for by when executed

and shall be deemed covered by the other rates and prices.

The Form of Tender and Price Schedule to be filled and submitted in separate Envelope marked Financial Proposal and marked with tender number KAS/DCLANS/012/2018/2019: Establishment of Primary Data Centre and LAN

upgrade. The name of the company to be stated at the front top right on the envelope.


Page 62 of 72

8.3 CONTRACT FORM

THIS AGREEMENT is made the day of_________2019 between of P. O. Box

41362-00100 NAIROBI of the one part and ________(name of Tenderer) of P. O. Box (City and country of Tenderer) hereinafter called “the Tenderer”) of the other part;

WHEREAS invited tenders for KAS/DCLANS/011/2018/2019: Establishment of Primary Data Centre and LAN upgrade and has accepted a tender by the Tenderer for the provision of the services in the Grand Total Contract Sum of.........................(Contract price in words and figures) (Hereinafter called “the Contract Price).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to:

2. The following documents shall be deemed to form and be read and construed as part of this Agreement viz:

(a) The Tender Form.

(b) The Price Schedule Form.

(c) Schedule of Requirements.

(d) Details of the Data Centre and LAN upgrade.

(e) The General Conditions of Contract.

(f) The Special Conditions of Contract.

(g) Technical Specification.

(h) Notification of Award.

(i) Letter of Acceptance.

(j) Financial Proposal.


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3. In consideration of the payments to be made by to the Tenderer as

hereinafter mentioned, the Tenderer hereby covenants with to

establish Primary Data Centre and upgrade LAN and to remedy defects therein in conformity in all respects with the provisions of the contract

4. hereby covenants to pay the Tenderer in consideration of the provisions

of the services and the remedying of defects therein, the contract price or such

other sum as may become payable under the provisions of the contract at the

times and in the manner prescribed by the contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in

accordance with their respective laws the day and year first above written.

Signed:

For For Tenderer

Signature: _____________________ Signature: _______________________

Name: ________________________ Name: _________________________

Date: __________________________ Date: __________________________

In the presence of:

Signature: ______________________

Name: _________________________ Date: ____________________________


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8.4 CONFIDENTIAL BUSINESS QUESTIONNAIRE

You are required to give the particulars indicated in part 1 and either 2(a), 2(b) or 2(c) whichever

applies to your type of business.

A Tenderer who gives false information will be disqualified. Part 1 – General:

Business Name----------------------------------------------------------------------------------------------------- (Attach copy of certificate of Incorporation or Registration Certificate)

Location of Business----------------------------------------------------------------------------------------------

Plot No.-------------------- Street/Road--------------------------- Postal Address--------------------------

Tel.No---------------------- Email Address ------------------------ Nature of Business-------------------

Current Trade Licence No.---------------------------Expiry date--------------------------------------------

PIN No. -------------------------------- VAT No.-----------------------------------------------------------------

Attach copy of pin Certificate and copy of VAT certificate

Maximum value of business you can handle at any one time: Sh. ----------------------------------

Name of your bankers------------------------------------ Branch---------------------------------------------

Part 2 (a) – Sole Proprietors

Your name in full--------------------------------------------------------------------------------------------------

Nationality; (State whether Kenyan or Non Kenyan) --------------------------------------------------

Part 2(b) – Partnership:

Give names of partners as follows:

Name PIN No. Nationality Shares

1.--------------------------- --------------------------- -------------------------- ----------------------

2 ---------------------------- --------------------------- -------------------------- ----------------------

3 ---------------------------- --------------------------- -------------------------- ---------------------- Part 2(c) – Registered Company Private or Public Give Details of all Directors as follows:

Name PIN No. Nationality Shares 1.--------------------------- --------------------------- -------------------------- ----------------------

2 -.--------------------------- --------------------------- -------------------------- ----------------------

3 -.--------------------------- --------------------------- -------------------------- ----------------------

4 .--------------------------- --------------------------- -------------------------- ----------------------

Signed ------------------------------------------------------ Date ----------------------------------------

(Authorised signatory of the firm)


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8.5 TENDER SECURITY FORM

Whereas __________ (name of the Tenderer) (hereinafter called “theTenderer”) has submitted its tender dated _________for the provision of_______KNOW ALL PEOPLE by these presents that WE ___________of __________having our registered office at ____________ (hereinafter called “the Bank”), are bound unto kasneb in the sum of ____________for which payment well and truly to be made to the said kasneb, the Bank binds itself, its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this __________day of ________2019.

THE CONDITIONS of this obligation are:-

1. If the Tenderer withdraws its Tender during the period of tender validity specified by the Tenderer on the Tender form; or

2. If the Tenderer, having been notified of the acceptance of its Tender by kasneb during

the period of tender validity fails or refuses to execute the Contract form if required; or fails or refuses to furnish the performance security in accordance with the Instructions to Tenderers;

We undertake to pay to up to the above amount upon receipt of its first

written demand, without kasneb having to substantiate its demand, provided that in

its demand will note that the amount claimed by it is due to it, owing to the

occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This tender guarantee will remain in force up to and including thirty (30) days after the

period of tender validity, and any demand in respect thereof should reach the Bank not

later than the above date.

_________________________________________________

(Seal and signature of the bank)

(Amend accordingly if provided by Insurance Company)


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8.6 REPUBLIC OF KENYA PUBLIC PROCUREMENT ADMINISTRATIVE REVIEW BOARD

APPLICATION NO…………….OF……….….20……...

BETWEEN

…………………………………………………………………………………………..APPLICANT

AND

…………………………………………………………………RESPONDENT (Procuring Entity)

Request for review of the decision of the…………… (Name of the Procuring Entity) of

……………dated the…day of ………….20……….in the matter of Tender No………..…of

…………..20…

REQUEST FOR REVIEW

I/We……………………………,the above named Applicant(s), of address: Physical

address…………….Fax No……Tel. No……..Email ……………, hereby request the Public

Procurement Administrative Review Board to review the whole/part of the above mentioned decision

on the following grounds , namely:-

1.

2.

By this memorandum, the Applicant requests the Board for an order/orders that: -

1.

2.

SIGNED ……………….(Applicant)

Dated on…………….day of ……………/…20…

FOR OFFICIAL USE ONLY

Lodged with the Secretary Public Procurement Administrative Review Board on ………… day of

………....20….………

SIGNED Board Secretary


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8.7 LETTER OF NOTIFICATION OF AWARD

Secretary and Chief Executive Officer P. O. Box 41362-00100

NAIROBI

To:

RE: Tender No.

Tender Name

This is to notify that the contract/s stated below under the above mentioned tender

have been awarded to you.

1. Please acknowledge receipt of this letter of notification signifying your acceptance.

2. The contract/contracts shall be signed by the parties within 30 days of the date of this letter but not earlier than 14 days from the date of the letter.

3. You may contact the officer(s) whose particulars appear below on the subject matter of this letter of notification of award.

(FULL PARTICULARS)

____________________________________________________

FOR: Secretary and Chief Executive Officer


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8.8 FORM 3: CLIENT REFERENCE FORM

Name of the Establishment of Primary Data Centre and LAN upgrade Provider…………………………………………….. Name and address of the (Client/Organization)……………….………………………... ……………………………….....................................................………………………… EBM Systems Supplied No.

Description of Primary Data Centre and LAN upgrade done

1

2

Performance Evaluation

(The organization to indicate their Primary Data Centre and LAN upgrade provider rating by ticking the appropriate box)

No. How do you rate the primary Data Centre and LAN upgrade as per their responsiveness to the following:-

Excellent

Good

Average

Poor

1 Support

2 Maintenance

3 Licensing model

4 Speed of Implementation

Declaration

We confirm that the above firm Primary Data Centre and LAN upgrade is currently engaged to handle our Primary Data Centre and LAN as a…………………..

Name of authorised signatory …………………………………………………………

Title……………………………………………………………………………………..…

Signature…………………………………………………………………………………

Date………………………………………………………………………………………

Telephone contacts:-……………………………………………………..……………

Email Address…………………………………………………………….………..……

Official stamp of the organization………………………………………………………

(ATTACH WRITTEN VERIFIABLE DOCUMENTARY EVIDENCE

(Contract/Sla/Completion Certificates/Recommendation Letters or their Equivalent)


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8.9 ANTI-CORRUPTION DECLARATION We (insert the name of the company/supplier)………………………..................... declare and guarantees that no offer, gift or payment consideration or benefit of any kind, which constitutes an illegal or corrupt practice, has been or will be made to anyone by our organization or agent, either directly or indirectly, as an inducement or reward for the award or execution of this procurement. In the event the above is contravened we accept that the following to apply: (a) The person shall be disqualified from entering into a contract for the procurement (b) If a contract has already been entered into with the person, the contract shall be

voidable at the option of kasneb. (c) The voiding of a contract by the procuring entity under subsection (b) does not

limit any other legal remedy that kasneb may have.

Name……………………..Signature…………………………Date……………………… Company Seal/Business Stamp ANTI-FRAUDULENT PRACTICE DECLARATION We (insert the name of the company/supplier)……………………....... declares and guarantees that no person in our organization has or will be involved in a fraudulent practice in any procurement proceeding. Name…………………… Signature………………...........Date………………………… Company Seal/Business Stamp NON-DEBARMENT DECLARATION We (insert the name of the company/ supplier)………………………...................... declares and guarantees that no director or any person who has any controlling interest in our organization has been debarred from participating in a procurement proceeding. Name……………………Signature………........................Date………………………… Company Seal/Business Stamp


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8.10 PERFORMANCE SECURITY FORM To: ……………………………. [Name of procuring entity] WHEREAS …………… [name of tenderer] (Hereinafter called “the tenderer”) has undertaken, in pursuance of Contract No. [reference number of the contract] dated 20 to provided ………………….[description of insurance services] (Hereinafter called “the Contract”) AND WHEREAS it has been stipulated by you in the said Contract that the tenderer shall furnish you with a bank guarantee by a reputable bank for a sum specified therein as security for compliance with the Tenderer‟s performance obligations in accordance with the Contract THERFEFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the tenderer, up to a total of ………… [amount of the guarantee in words and figures], and we undertake to pay you, upon your first written demand declaring the tenderer to be in default under the Contract and without cavil or argument, any sum of money within the limits of ….................................… [Amount of guarantee] as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the............................................... day of.............20......... Signature and seal of the Guarantors [Name of bank of financial institution] [Address] [Date] (Amend accordingly if provided by Insurance Company)


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8.11 TENDER QUESTIONNAIRE

Please fill in block letters.

8.11.1 Full names of tenderer

………………………………………………………………………………………

8.11.2 Full address of tenderer to which tender correspondence is to be sent

…………………………………………………………………………………………………

8.11.3 Telephone/Mobile phone number (s) of tenderer and tenderer designated representative

…………………………………………………………………………………………………

8.11.4 Official Email address of tenderer and tenderer designated representative

…………………………………………………………………………………………………

8.11.5 Name of tenderer‟s representative to be contacted on matters of the tender during the tender period ………………………………………………………………………………………

8.11.6 Details of tenderer‟s nominated agent (if any) to receive tender notices. This is essential if the tenderer does not have his registered address in Kenya (name, address, telephone, telex) …………………………………………………………………………………………………

…………………………………………………………………………………………………

_______________________

Signature of Tenderer

Make copy and deliver to:_____________________(Name of Employer)


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8.12 MANUFACTURER AUTHORISATION FORM

To: Secretary and Chief Executive Officer

P. O. Box 41362-00100 NAIROBI

WHEREAS

______________________________________________________________________(name

of the manufacturer) who are established and reputable manufacturers

of ________________________________________(name and/or description of the goods)

having factories at:

_____________________________________________________________________

(address of factory)

do hereby authorize

_____________________________________________________________________

(name and address of Agent)

to submit a tender, and subsequently negotiate and sign the Contract with you against

Tender No._____________________________________________________________

(reference of the tender) for the above goods manufactured by us.

We hereby extend our full guarantee and warranty as per the General Conditions of Contract

for the goods offered for supply by the above firm against this Invitation for Tenders.

(Signature for and on behalf of manufacturer)

Note: This letter of authority should be on the letterhead of the Manufacturer and should be

signed by a person authorised to sign on behalf of the manufacturer.