ESS Acquisitions Workbook v3

7/27/2019 ESS Acquisitions Workbook v3

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IntegratedBroadcastManagementSystem

IBMSCONTENT

Version 4.16.XX

ESS -

Acquisitions

Issue #:Issue Date:Issuer:Contributors:Classification:

Distribution:Status:Master Location:

315 June 2007Amy JonesLee HardyConfidential

Internal, Clients

O:\

2006 Pilat Media Limited.

All rights reserved.

Pilat Media Limited considers all information contained in or disclosed by this documentconfidential and proprietary. Pilat Media Limited reserves the right to use this design in otherprojects without reference to the recipient. By accepting this material, the recipient agrees thatthis material and the information contained therein will be held in confidence and in trust and will

not be copied or disclosed in whole or in part to any third party.

FRONT COVER


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ESS Acquisitions Workbook v3 15 June 2007

ISSUE RECORD

ISSUE DATE ISSUER COMMENTS

1 20/03/07 M McConkey ESS Issue 1

2 01/05/07 L Hardy Updated following workflow changes

3 19/07/07 A Jones Added Premier Channel Functionality and Updated

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INTRODUCTION 3

2007 Pilat Media Limited: Prior written consent is required before any part of this document is reproduced.


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TABLE OF CONTENTS

1 INTRODUCTION.......................................................................................................................... 52 ACQUISITIONS TERMS...............................................................................................................8

3 DATA STRUCTURE....................................................................................................................10

4 CREATE COMPANIES............................................................................................................... 12

5 MASTER DEALS........................................................................................................................ 18

6 CREATE A SERIES DEAL (FROM MAIN MENU)......................................................................24

7 CREATE PROGRAMMES/EPISODES.......................................................................................34

8 DERIVE FUNCTIONALITY.........................................................................................................37

9 MATCH-UP DATA ENTRY.........................................................................................................40

10 LISTINGS TEXT........................................................................................................................ 4211 ACQUISITIONS REPORTS......................................................................................................43

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1 INTRODUCTION

1.1 OverviewThis document is a training guide for the Acquisitions module and the specific ESS Process. It isdesigned to take you through the main workflow processes of the Acquisitions Department withinESS. In ESS, the Acquisitions Department controls the Programme inventory, negotiating andpurchasing most of the output of the companys Channels. In IBMSCONTENT, Programmeinformation entered into Acquisitions is common to all areas of the system and is used by modulessuch as Planning (to schedule a Programme) and Promotions (to promote the scheduledProgramme). The information must therefore be accurate and complete.

1.2 DisclaimerIBMSCONTENT Workbooks are subject to change due to ongoing development, which may causesome functions to be modified or superseded. This document is as accurate as possible at date ofpublication and is updated periodically to reflect any such changes. Please refer to theIBMSCONTENT Changes Summaries for information about enhancements for specific releases.Pilat Media Limited cannot be held responsible for any inaccuracy in this document resulting fromthe ongoing development of the product.

1.3 Related Documents

DOCUMENT DESCRIPTION

IBMSCONTENT Glossary A comprehensive list of definitions for terms used in IBMSCONTENT

IBMSCONTENT Functional SpecificationVolume 2 - Acquisitions

A detailed description of the Acquisitions moduleand its various functions.

IBMSCONTENT Functional SpecificationVolume 12 - Reports

A detailed description of all IBMSCONTENTreports.

IBMSCONTENT Changes Summaries A description of changes made to the software since this document wasreleased. Please refer to Changes Summaries for IBMSCONTENTVersions 3.20 onwards.

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NOTES:please use this page for making notes

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2 ACQUISITIONS TERMSThe Acquisitions module is structured in a hierarchy of Master Deals, Deals, and Programmes. A

Programme is composed of a Purchase and a Title. This hierarchy is strictly applied. A Dealcannot exist without a Master Deal, nor can a Programme exist without a Deal. A Purchase cannotexist independently of a Title (although Titles may be entered before they are purchased).

Master Deal A Deal or group of Deals made with a particular Distributor.

Different Master Deals may exist for the same Distributor, but one Master Dealmay not apply to more than one Distributor.

Deal A specific contract between the Broadcaster and a single Distributor.

Details the Broadcasters obligations to the Distributor for a Purchase or group ofPurchases. Includes negotiated Rights. Typically, it is for either a collection ofMovies or a Series of Episodes (but not both, as a Deal can only be of typeMovie, Event or Series).

Purchase A buy of a Title.

Contains dynamic information such as Availability Period, Play Rights and Costs.

Title An IBMSCONTENT entity that contains static elements (Programme Name, Castlist, Country of Origin, EPG details, etc.), i.e. elements that remain unchanged aslong as the Title exists in the system.

Programme An IBMSCONTENT concept linking Purchase and Title information. AProgramme exists in IBMSCONTENT once a Title has been purchased and aLicence Period has been set up for the Purchase. In IBMSCONTENT, aProgramme may only be of Type: Movie, Episode or Event. Both static anddynamic information on any Programme are accessed via [ProgrammeSummary] on various screens.

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3 DATA STRUCTURE

PROGRAMMEMovie/Event/Episode

MEDIA

MODULE

MASTER DEAL

DEAL

Movies/Events/Series

PURCHASE

Dynamic

TITLE

Static

Versions

Cast

EPGPayments

Costs

Amort.

Play Rights

PRESENTATION

MODULE

PLANNING

MODULEFINANCE

MODULE

CONTRACT

MaterialsTX

Schedule

Planning

Schedule

MaterialsMaterials Cost

ACQUISITIONS MODULE

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4 CREATE COMPANIES

4.1 Create a Company/Distributor

A Distributor is a Company from which ESS purchases the Rights to broadcast a Programme.

Path: Acquisitions > Query Companies > Query Companies > (search) > Display Companies > [Create] >Create Company

1. Enter a Company Name.

2. Select a Country

3. Select the Company Type Distributor.

4. Select the Station

5. Press [OK] to create the Company and move to the Modify Company screen

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4.1.1 Modify Company

Path: Acquisitions > Query Companies > Query Companies > (search) > Display Companies > (select company) >[Modify] > Modify Company

1. Press [Create] to enter address details or [OK] to save details.Please note that there must be a primary address.

2. Click once on Telephone Number field and press [F5], Zoom or double-click in the requiredfield to enter details.

3. Repeat Step 2 in order to enter remaining details, if required.

4. Press [OK] once all required details have been entered.

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4.2 Create ContactsPath: Acquisitions > Query Companies > Query Companies > (search) > Display Companies

1. Select the Distributor you have just created and click [Contacts].

As no Contacts exist, the Create Contact screen will automatically be displayed.Path: Acquisitions > Query Companies > Query Companies > (search) > Display Companies > [Contacts] > CreateContact

2. Enter a first and last name, then click [OK]

3. Select [Modify] to update contact numbers and e-mail address.

4. If required, press [Create] to input address details, otherwise press [OK] to save record

5. After clicking [OK], assign duties to the Contact on Maintain Contacts.

6. Select role(s) for the contact which may result in the said contact being recognised asprimary.

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4.3 Create Other CompaniesCompanies other than Distributors can be entered in IBMSCONTENT. A Company is any firm withwhich the Broadcaster does business. These can be Agencies, Clients, Facility Houses, ScheduleProviders, etc.

Path: Acquisitions > Query Companies > Query Companies > (search) > Maintain Company > [Create] > CreateCompany

1. Enter a Company Name.

2. Select a Country.

3. Select the Company Type, e.g. Agency, Facilities House, etc.

4. Select the Station

5. Press OK > Modify Company

6. Press [Create] to enter address details or [OK] to save details.

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5 MASTER DEALSA Master Deal is a group of Deals made with a particular Distributor. Different Master Deals mayexist for the same Distributor, but one Master Deal may not apply to more than one Distributor.

Note: The Master Deal does not always reflect an actual overall contract. It may sometimes beused internally as a convenient way of grouping Deals with a single Distributor.

5.1 Create Master DealsPath:Acquisitions > Create a Master Deal > Create Master Deal

1. Enter a NameM for the Master Deal. (The Official Event Title or Official Name of Supplier)

2. Enter the Approval StatusM (Approved)

3. Select an Agreement TypeM e.g., Commissioned, In House, Rights Acquisition, Hours (DealType).

4. Enter the Master Deal PeriodM.The period entered should span the Licence Periods of all Deals to be assigned to this

Master Deal.

5. Select a NegotiatorM. (Programming Contact)The Negotiator is the person who negotiated the Master Deal on behalf of the Broadcaster.

6. Select a Master Deal TypeM, (Not yet defined by ESS).

7. Select a DistributorM.

8. Select a ContactM. This is the name of the Distributors representative for this Master Deal.(if a Primary Contact has not been set-up)

9. Select a Master Deal CurrencyM. (please note only 1 currency can be selected per MasterDeal)

10. Press [OK] once relevant details have been entered.

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11. The Master Deal Code will be automatically created as shown below.

12. Press [OK] to acknowledge.

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5.2 Modify Master DealPath:Acquisitions > Query Master Deals > (select) > Query Master Deals

This allows you to modify the attributes on a Master Deal that has already been created

1. Modify the attributes as required.

2. Press [OK] once complete

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5.2.1 Assign Broadcast Rights

Path: Acquisitions > Query Master Deals > (select) > Query Master Deals > [BR Rights]

Broadcast Rights are assigned to each Master Deal. These detail the Regions, Countries, PlatformRights and Language Rights that are authorised for the Master Deal.

Note - The values that are set here will also be automatically assigned to every Deal that iscreated under the Master Deal.

1. Press [Add] against Region Right and select the appropriate Regions rights: (South EastAsia / South Asia / North Asia; press [OK].

2. Repeat this step for Country Rights, Platform Rights and Language Rights.

3. Once complete, press [Exit] to go back to the Modify Master Dealscreen, then press [OK] toexit the Master Deal screen.

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5.3 Create a Deal (from Display Master Deals screen)From the Display Master Deal screen, below, you can create a Deal without going back to theMain Menu press [Create Deal] if you want to create a Deal now or press [Exit] to leave thescreen.

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Youll see that the Master Deal Code has already been assigned

1. Select the Deal Type M Series. (will be used if more than 1 event)

2. Enter the Series Name and Year.

3. Enter the number of Allowed Episodes M. e.g. 320 games for 1 EPL Season

4. Select Licence Start Type. (Default to Fixed Start Date)

5. Confirm the Licence Period Dates Status M.

6. Select the Approval Status M. (This should be approved for now)

7. Select a Genre M,

8. Enter Synopsis & Long Description (if applicable)Populating these fields at Deal level will populate the information at Programme level by default, which canthen be changed if required.

9. Enter the Estimated Duration M of your Series (estimated duration for the programmes)

10. Press [OK]

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6 CREATE A SERIES DEAL (FROM MAINMENU)

Path:Acquisitions > Create a Deal > Create Deal

1. Select a Master Deal M.

2. Select the Deal Type M Series. (will be used if more than 1 event)

3. Enter the Series Name and Year.

4. Enter the number of Allowed Episodes M. i.e 320 games for 1 EPL Season

5. Select Licence Start Type. (Default to Fixed Start Date)

6. Confirm the Licence Period Dates StatusM.

7. Select the Approval Status M. (This should be approved for now)

8. Select a Genre M,

9. Enter the Estimated Duration M of your Series (estimated duration for the programmes)

10. Enter the Premiere Channel or Channels

11. [OK]

Deal will be assigned a short code

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Press [OK] to accept


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6.1 Default Programme CostsDefault Programme Costs can be entered for programmes. This value is held in the ContractualCost field on the Financetab.

1. Enter the Programme Cost

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6.2 Assign Play Rights

1. Select the Play Rights Tab

2. Press [Create]

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3. Double Click in right Type field

4. Select Play Rights to be applied(In this case it will be relevant ESS Channels, as defined on Acquisitions report)

5. Enter number of runs allowed against each rights type.

6. [OK]

7. Enter the total number of plays allowed in the Total plays box (e.g.10)

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6.3 Apply Materials Type

6.3.1 Physical Tab

1. Select the Materials TAB and hit [Create] under Physical

2. Select Live [select] if Programme is to be initially aired as LIVE, else selectalternate Material Format

3. Set Live as Primary

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6.3.2 Feed Tab

1. Select FEED TAB and hit [Create]

2. Select LIVE Format

3. Category is Live feed

4. Enter Feed date as start of Deal License [OK] (note: This date will feed down to thetitles, this will need to be adjusted per title to the specific feed date)

5. Press [OK] again to confirm the details of the deal

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7 CREATE PROGRAMMES/EPISODES

7.1 Create Multiple Episodes

1. Tick Create Multiple?2. Enter the No. of Programmes M you wish to create

3. Enter the Numbered From M field.This will number the episodes sequentially starting from this number and is used todetermine a difference in the titles

4. Select the relevant Sub-genre

5. Select the relevant Version Profile

6. Press the [OK] button.

7. Confirm the action.

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Above are created episodes

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8 DERIVE FUNCTIONALITY

8.1 Derive Various Data/AttributesPath: Acquisitions > Query Deals > (select) > [Episodes] > [Derive]

The Derive function is a simple way to update multiple attributes against selected/all programmeswithin a Deal. The functionality also allows you the option to update the Deal at the same time, ifrequired.

1. For each attribute that needs to be updated, check the box and enter/select the new value.

2. Press the [select] button to chose the specific episodes to be updated, else ALL episodeswill be updated

3. Chose whether you want to update Programmes OnlyorDeal and Programmes

4. Press [OK]

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5. Confirm the updates (if you are sure) by pressing [Yes]

6. Programmes/Episodes are now updated.

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9 MATCH-UP DATA ENTRYPath:Acquisitions > Query Master Deal > [Select] > View Deal > Query Title

Held at the Title level the match-up data (sports Tab) will hold all of the round data e.g. a specificround of a competition, the competitors, venue, etc.

1. All fields within the Sports Tab are zoomable

2. Select relevant info from pre-defined list (either defined by Genre or Sub-Genre)

3. Press [OK] once all information has been entered.

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10 LISTINGS TEXTThe Listings Text enables the user to hold alternate and numerous text information for the Title.

Path: Acquisitions > Query Title > (search) > List of Matching Titles > [Modify] > Modify Title > [Listings Text] > Listing

Text Details

This text can be extracted into reportsPath: Plan > Programme Listings > Listings Document Production

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11 ACQUISITIONS REPORTS

REPORTS TO THIRD PARTIES

Confirmation ofTelecast

Displays the confirmed transmission date and the time of individual Plays, for a Programmewithin the report selection criteria. This report can be printed on A4 or letter size paper.

Foreign Quota Displays the number of Programmes produced in a selected Country, for a given range fortransmission dates and Channel selection. Includes total minutage. See IBMSCONTENTFunctional Specification Volume 12 Reports for more information.

Schedule Items Displays specific Title information for Programmes scheduled within the selection criteria.

INTERNAL REPORTS

Regions Provides details by Region, with their availability dates and Distributor. This report can be

printed on A4 or letter size paper.

Broadcast Rights Prints a list of Deals that have or do not have the selected Rights. Typical examples of Rightsare Digital Satellite, Cable, and Terrestrial.

Hiatus Report Information on Programmes with Hiatus for specified periods and Programmes with anindicated Hiatus Period.

Deal Genre Report Prints a list of available Movies (for a selected date range) by Genre.

Deal Cast Report Prints by Deal, Programmes that do not have any Cast information set up.

EPG Genre Report Show available Programmes by EPG Genre and Sub-Genre, thereby giving an indication ofthe inventory available for each category.

Material Cost Show all material costs relating to all the Deals within the Master Deal. This report can beprinted on A4 or letter size paper.

Deal Comments For a selection of Deals, one or several types of Comments can be printed. This report can beprinted on A4 or letter size paper.

TBC Report Titles To Be Confirmed, i.e. planned for purchase not yet confirmed.

Deal Clause Action Shows Deals that have clauses against them.

Delivery Material Prints a list of Material expected from selected Distributors in a given period.

Return Material Prints a list of Material to be returned to selected Distributors in a given period.

Stock Position This report displays a list of Programmes with Licence Periods that span the period entered.

Premiere This report displays a list of Programmes that are scheduled for the first time on the selectedChannel or Channels

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EXTRACT REPORTS

Extract reports can be created in CSV (Comma Separated Variables) file format, for import intospreadsheet programs.

Regions Produces Region data. These reports are used mainly by Marketing Departments to supportthe launch of Channels in new Regions. When running these reports the User can specifyReporting Channel (all reports are specific to the Reporting Channel), Deal Number/s (if thefield is left blank it will return records for all Deals), Region/s (if the field is left blank it willreturn records for all Regions), and Availability Period.

Contract Status This facility produces a report that shows details about the contracts of the selected Deals.

Planning Hours This report displays, by Distributor (Licensor), the number of available hours of Programmesfor the selected months.

Programme

Availability perMonth

This facility produces Programme Duration Per Financial Period data. The report details for a

Channel all the Deals and the hourly total amount of programming available for a month. Themost important part of the document is the Total column at the right-hand side of thedocument. This shows the total number of hours purchased for a Channel for any monthlyperiod. The Channel Manager and Acquisitions Department can see at a glance where theymay be short on material for any given period.

Start Year This facility produces planning data. The first report for all Channels details at a high level thenumber of hours purchased per Distributor per Reporting Channel per Year. The secondreport for all Channels details at a high level the total number of hours purchased perReporting Channel for a Year.

Number of Runs This facility produces Programme Run Information. If the Output Details button is ticked, thereport lists all Schedule Date, Time and Channel Information.

ProgrammeRegional Details

This facility reports regional Licence information for the programmes in selected Deals.

Publicity This facility enables users to export publicity details for selected Programmes.

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