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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Best Practices in Planning and Stages of ERDMP in Total Oil
Safety Culture Value to be shared
2 ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
3 ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Why do we need a Plan?
To be ready at any time with :Adequate organizationAdequate equipmentTrained Staff
4 ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Golden Rules
“If you don’t have enough you have nothing”
“If you are not ready it is too late”
“There will be no notice, and you will not know where
“The faster you are ready the better”
ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Emergency Planning Emergency Planning
6 ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Step 1 - AdministrationStep 1 - Administration
Who develops the plan
What is in the plan
Who review the adequacy
How is communication established
Who coordinates the action
How is it tested
How are lessons learned fed back into the systemP-36
7 ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Step-2 Identification of Possible EmergenciesStep-2 Identification of Possible Emergencies
Fire / explosion
Bomb threats, sabotage, etc.
Chemical spill
Radiation leak
Flood
Major environmental damage
Security
Natural Disaster
Other hazards
P-36
8 ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Step 3-Emergency Needs AnalysisStep 3-Emergency Needs Analysis
Questions
What could happen?
How likely is it to happen?
How severe could it be?
How frequently could it occur?
What should we do about it?
9 ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Step 4-Emergency Plans writing Step 4-Emergency Plans writing
Procedures for reporting an emergency
Procedures to notify all personnel and define their
participation
Designation of a central control area
Evacuation of personnel
Control of visitors and contractors
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
A detailed search and rescue plan
Detailed instructions for shutdown procedures
Hazardous material controls and information
The protection of vital equipment and materials
Re-entry and all-clear procedures
Step 5 -Emergency Plans Should Include:Step 5 -Emergency Plans Should Include:
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande 11 - Reference area
Step 6-Standards
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Foam? Water?
Protection : WATER
Extinction : FOAM = Emulsifier + Water + Air
Concentration : 3% (proportion of emulsifier required in the water to generate
the foam)
Foam reserve : should be diversified and well located
Containers of 1000 litres (difficult to move without forklift!!!) Drum of 200 litres (will not last long!!!) Tanks (may be a trap!!! If the system broke down)
All our eggs cannot be in the same basket
Should be accessible at any time
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Application
Liquefied product-LPG :Main target is the cooling of the installation on fire and
the protection of the other installations On fire : 10.2 l/min/m2 during 180 minutes
Use for the calculation the surface of the bullet, the sphere or other installations (gantry, pump house)
Sprinklers or mobile equipments
Protection : anything within 25m during 180 minutes Sprinklers or mobile equipments
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Water Pump
Pumping rate at least > 120% of the theoretical needs
Between 10 to 12 bars at the “pump house” to get 7 to8 bar at the fire point
Water Storage and underground Pipeline
Redundancy : pumping capacity needs always available
If electrical pump, the power supply should be from 2 independent source : power grid network and generator set – Diesel pump preferred
Test : The pumps have to be tested on load at least during once a week 30 minutes
Need to have adequate support from mobile equipment
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Step 7 - Lessons Learned….Step 7 - Lessons Learned….
Communicate information to -
Managers
Employees
Remainder of the organization
Neighbors
Local community
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Step 8 – Training Step 8 – Training
Training
Fire fighting Training
All Plant personal to be covered
First aid Training
Level 1 -80 % of staff covered
Level 2 – 20% of staff covered
Crisis Drill Training
Monthly Mock drill at Plant
Yearly Crisis Drill involving all concerned
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Definition of a Crisis: “A serious development, characterized by a sudden and
generally decisive change”
Difference with emergency :
Emergency• Respond & Control• INSIDE impact
• Manage & Mitigate dangers • OUTSIDE impact
Crisis
All Emergency plans must be part of the crisis plan
Destabilization
Strategy
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Common Emergency Plan Architecture:Actual Situation:
Org
an
iza
tio
n
Ge
ne
ral
info
s
Ph
on
e l
ist
Fo
rms
Operational part
• Description of the team• Organization chart• Alert process• Roles description
• Description of mains activities/ situation of the company• Location of the sites…
• Crisis management Team contacts• Mains contact in the head Quarter/ or Paris.• Head office main contacts• Sites main contacts• Local contact for the site• Country main contact ( administrativ/ Medical/ medias/ Legal / Advisors…
Logkeepers form
•Definitions / Level of crisis for the Plan…• Specifics information for the Plan: _layouts
_ Equipment inventory _Scenarios…
• Detailed Specific roles and actions dedicated to the Plan.
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
CMC Architecture
Phone list
CMCOrganization
Forms
General Infos
FluPandemic
Plan
Natural Disaster
Fire Emergency
PlanMOSCP (PUM)
Road Truck
accident plan
Road Truck
accident plan
Fire Emergency
Plan
MOSCP(PUM)
Flu Pandemic
Plan
Natural Disaster
Security/ Medical
Evacuation
1) Integration of Emergency Plans in CMC Document
CMC procedure
CMC PLAN
Organization
General Infos
Phone list
Forms
Operational Part
POB BCPBRP
POB BCPBRP
Common Part
Security/ Medical
Evacuation
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
New Organisation- CMC Table of content
CMT (crisis management team) CMT members Preliminary accident report forms Proforma for communication
Phone list CMT members Singapore/ Paris Local administration and consultants Evacuation contacts
POB Staff Expatriates
BCP (Business Continuity Plan) Guide BCP per departments
BRP (Business Recovery Plan)
Security contingency plan General points Crisis procedures (4 level) Bomb threat guidelines Civil disturbance guidelines
Pandemic contingency plan Levels Action plan checklist Pandemic action team Appendices
Security Evacuation
Head Office
Common Part Operational plans
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
New Organisation - CMC Table of content
Fire Emergency Response Plan I (Layouts, Scenarios)
FRI Localization of the Depot Risk assessment
Oil Spill Plan Road truck accident plan Natural disasters guidelines
Cyclones/Floods, Earthquake, Tsunamis
ERT (Emergency Response Team) ERT members Preliminary accident report forms Proforma for communication
Phone list ERT members Affiliate-Head office Local external institutions External help
POB BCP (Business Continuity Plan)
Guide BCP
BRP (Business Recovery Plan)
Site
Common Part Operational plans
22
ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande 22 AP-PREP Seminar 2009
Step 9 -Exercice
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Exercises frequency : MANDATORY
Frequency Details
CMC 1 /year On site
Oil Spill 2 /year Every 2 years with OSRL
Evacuation 1 /year On site with local authorities
Fire fighting 1 /month On site
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Step 10 - BCP - Business Continuity Plan
Goal?
For all kind of crisis:Continue the businessEnsuring the safety and Health on people and sitesPreparing the return to a normal activity
Basic points: List the functions and rank them by priority Identify the Manpower for each function Identify the functions who require to come on site Identify the equipments required to work at home. List Staff who takes Public transports. Identify 2 replacements for each Staff.
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Step 11 - BRP - Business Recovery Plan
• Datas recovery• Backup office• Skeleton Manpower• Work at home• Timing : How can your business “survive” before you
set up the solution
• Datas recovery• Backup installations• Skeleton Manpower• Manage the supply • Manage customers
Office
Site
Disaster
• Destruction of office or site
BCP (Phase C)
• Part of supply to receive• Where to transfer the supply?
• Part of customers to deliver• Solution for customers
ITHR
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Training- Snap Shot Of Completed Training Live Practical Fire Fighting
Table Top Exercises
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
CMC DRILL Exercised a CMC drill with scenario of road Truck accident
Drill was coordinated exercise between RMAP /TPIPL / TLPG head Office /L PGPlant
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Never forget the Golden Rules
We never know when, we never know what, we never know where
If you are not ready , it is too late
There will be no notice.
That is why PREP
is a top priority
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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande
Safety Culture Value to be shared
Let’s Shift Culture From We Care to We Do Care