Best Practices in Planning and Stages of ERDMP in Total Oil

ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande

Best Practices in Planning and Stages of ERDMP in Total Oil

Safety Culture Value to be shared

2 ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande


Why do we need a Plan?

To be ready at any time with :Adequate organizationAdequate equipmentTrained Staff


Golden Rules

“If you don’t have enough you have nothing”

“If you are not ready it is too late”

“There will be no notice, and you will not know where

“The faster you are ready the better”


Emergency Planning Emergency Planning


Step 1 - AdministrationStep 1 - Administration

Who develops the plan

What is in the plan

Who review the adequacy

How is communication established

Who coordinates the action

How is it tested

How are lessons learned fed back into the systemP-36


Step-2 Identification of Possible EmergenciesStep-2 Identification of Possible Emergencies

Fire / explosion

Bomb threats, sabotage, etc.

Chemical spill

Radiation leak

Flood

Major environmental damage

Security

Natural Disaster

Other hazards

P-36


Step 3-Emergency Needs AnalysisStep 3-Emergency Needs Analysis

Questions

What could happen?

How likely is it to happen?

How severe could it be?

How frequently could it occur?

What should we do about it?


Step 4-Emergency Plans writing Step 4-Emergency Plans writing

Procedures for reporting an emergency

Procedures to notify all personnel and define their

participation

Designation of a central control area

Evacuation of personnel

Control of visitors and contractors

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A detailed search and rescue plan

Detailed instructions for shutdown procedures

Hazardous material controls and information

The protection of vital equipment and materials

Re-entry and all-clear procedures

Step 5 -Emergency Plans Should Include:Step 5 -Emergency Plans Should Include:

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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande 11 - Reference area

Step 6-Standards

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Foam? Water?

Protection : WATER

Extinction : FOAM = Emulsifier + Water + Air

Concentration : 3% (proportion of emulsifier required in the water to generate

the foam)

Foam reserve : should be diversified and well located

Containers of 1000 litres (difficult to move without forklift!!!) Drum of 200 litres (will not last long!!!) Tanks (may be a trap!!! If the system broke down)

All our eggs cannot be in the same basket

Should be accessible at any time

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Application

Liquefied product-LPG :Main target is the cooling of the installation on fire and

the protection of the other installations On fire : 10.2 l/min/m2 during 180 minutes

Use for the calculation the surface of the bullet, the sphere or other installations (gantry, pump house)

Sprinklers or mobile equipments

Protection : anything within 25m during 180 minutes Sprinklers or mobile equipments

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Water Pump

Pumping rate at least > 120% of the theoretical needs

Between 10 to 12 bars at the “pump house” to get 7 to8 bar at the fire point

Water Storage and underground Pipeline

Redundancy : pumping capacity needs always available

If electrical pump, the power supply should be from 2 independent source : power grid network and generator set – Diesel pump preferred

Test : The pumps have to be tested on load at least during once a week 30 minutes

Need to have adequate support from mobile equipment

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Step 7 - Lessons Learned….Step 7 - Lessons Learned….

Communicate information to -

Managers

Employees

Remainder of the organization

Neighbors

Local community

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Step 8 – Training Step 8 – Training

Training

Fire fighting Training

All Plant personal to be covered

First aid Training

Level 1 -80 % of staff covered

Level 2 – 20% of staff covered

Crisis Drill Training

Monthly Mock drill at Plant

Yearly Crisis Drill involving all concerned

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Definition of a Crisis: “A serious development, characterized by a sudden and

generally decisive change”

Difference with emergency :

Emergency• Respond & Control• INSIDE impact

• Manage & Mitigate dangers • OUTSIDE impact

Crisis

All Emergency plans must be part of the crisis plan

Destabilization

Strategy

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Common Emergency Plan Architecture:Actual Situation:

Org

an

iza

tio

n

Ge

ne

ral

info

s

Ph

on

e l

ist

Fo

rms

Operational part

• Description of the team• Organization chart• Alert process• Roles description

• Description of mains activities/ situation of the company• Location of the sites…

• Crisis management Team contacts• Mains contact in the head Quarter/ or Paris.• Head office main contacts• Sites main contacts• Local contact for the site• Country main contact ( administrativ/ Medical/ medias/ Legal / Advisors…

Logkeepers form

•Definitions / Level of crisis for the Plan…• Specifics information for the Plan: _layouts

_ Equipment inventory _Scenarios…

• Detailed Specific roles and actions dedicated to the Plan.

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CMC Architecture

Phone list

CMCOrganization

Forms

General Infos

FluPandemic

Plan

Natural Disaster

Fire Emergency

PlanMOSCP (PUM)

Road Truck

accident plan

Road Truck

accident plan

Fire Emergency

Plan

MOSCP(PUM)

Flu Pandemic

Plan

Natural Disaster

Security/ Medical

Evacuation

1) Integration of Emergency Plans in CMC Document

CMC procedure

CMC PLAN

Organization

General Infos

Phone list

Forms

Operational Part

POB BCPBRP

POB BCPBRP

Common Part

Security/ Medical

Evacuation

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New Organisation- CMC Table of content

CMT (crisis management team) CMT members Preliminary accident report forms Proforma for communication

Phone list CMT members Singapore/ Paris Local administration and consultants Evacuation contacts

POB Staff Expatriates

BCP (Business Continuity Plan) Guide BCP per departments

BRP (Business Recovery Plan)

Security contingency plan General points Crisis procedures (4 level) Bomb threat guidelines Civil disturbance guidelines

Pandemic contingency plan Levels Action plan checklist Pandemic action team Appendices

Security Evacuation

Head Office

Common Part Operational plans

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New Organisation - CMC Table of content

Fire Emergency Response Plan I (Layouts, Scenarios)

FRI Localization of the Depot Risk assessment

Oil Spill Plan Road truck accident plan Natural disasters guidelines

Cyclones/Floods, Earthquake, Tsunamis

ERT (Emergency Response Team) ERT members Preliminary accident report forms Proforma for communication

Phone list ERT members Affiliate-Head office Local external institutions External help

POB BCP (Business Continuity Plan)

Guide BCP

BRP (Business Recovery Plan)

Site

Common Part Operational plans

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ERDMP workshop on 28th Feb - 1st March 2011- Kishor M Dawande 22 AP-PREP Seminar 2009

Step 9 -Exercice

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Exercises frequency : MANDATORY

Frequency Details

CMC 1 /year On site

Oil Spill 2 /year Every 2 years with OSRL

Evacuation 1 /year On site with local authorities

Fire fighting 1 /month On site

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Step 10 - BCP - Business Continuity Plan

Goal?

For all kind of crisis:Continue the businessEnsuring the safety and Health on people and sitesPreparing the return to a normal activity

Basic points: List the functions and rank them by priority Identify the Manpower for each function Identify the functions who require to come on site Identify the equipments required to work at home. List Staff who takes Public transports. Identify 2 replacements for each Staff.

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Step 11 - BRP - Business Recovery Plan

• Datas recovery• Backup office• Skeleton Manpower• Work at home• Timing : How can your business “survive” before you

set up the solution

• Datas recovery• Backup installations• Skeleton Manpower• Manage the supply • Manage customers

Office

Site

Disaster

• Destruction of office or site

BCP (Phase C)

• Part of supply to receive• Where to transfer the supply?

• Part of customers to deliver• Solution for customers

ITHR

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Training- Snap Shot Of Completed Training Live Practical Fire Fighting

Table Top Exercises

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CMC DRILL Exercised a CMC drill with scenario of road Truck accident

Drill was coordinated exercise between RMAP /TPIPL / TLPG head Office /L PGPlant

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Never forget the Golden Rules

We never know when, we never know what, we never know where

If you are not ready , it is too late

There will be no notice.

That is why PREP

is a top priority

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Safety Culture Value to be shared

Let’s Shift Culture From We Care to We Do Care

Documents

Best Practices in Planning and Stages of ERDMP in Total Oil