Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree

Programmes

Information meeting for studentsselected for study abroad period in 2019/2020

SGH Warsaw School of Economics, 24 April 2019

Delivery of CONTACT FORM (after the

deadline)

Nominations of students to partner

universities –International Centre

Application process– delivering of

documents to partner university – student’s

responsibility

Student is responsible for obtaining it from host university

It must contain:

• Student’s name and surname,

• Name of the host university,

• Exact dates of stay,

• Signature of Coordinator at host university,

• Seal of the host university

Dates eligible for calculating the amount of grant: from the beginning of classes(or Orientation Days if it’s mandatory) until the last day of the 1st exam session

Template to be downloaded from the International Centre’s website

European Credit Transfer and Accumulation

System (ECTS) is a standard for comparing the study

attainment and performance of students of higher

education across the European Union and other

collaborating European countries. For successfully

completed studies, ECTS credits are awarded. One

academic year corresponds to 60 ECTS credits that

are equivalent to 1500–1800 hours of study in all

countries respective of standard or qualification type

and is used to facilitate transfer and progression

throughout the Union. ECTS also includes a standard

grading scale, intended to be shown in addition to local

(i.e. national) standard grades

In case of universities

(PIM & Bilateral

agreements), which do

not use ECTS system

there is a conversion

table from local credit

system into ECTS.

You may ask for further

information

Ms. Nadiya Skyba

It is mandatory to declare courses for

30ECTS/semester (or 20ECTS/trimester).

The minimum of credits for courses related

to study major which student takes abroad

cannot be lower than 18ECTS

IMPORTANT – during stay abroad student

should take courses related to his/her major

of studies especially if exchange is done in

the last semesters of studies.

In case student declares lower number of

ECTS the final decision is taken by the

Dean.

It’s possible to take less than

30 ECTS (not less than 24

ECTS) in case student has

a surplus of credits from

previous semesters.

Each such case is always

subject to Dean’s decision

Student delivers:

1. Learning Agreement (2 original copies)

2. Exchange request (2 original copies)

ATTENTION! We accept only LA and exchange agreement filled in on

computer and printed on both sides!

Documents prepared not in accordance with the instructions will not be

accepted.

Departure undertaken without submitting documents will not be recognized.

!

Signed documents (LA and Application) the student receives from the CPM and forward to the appropriate Dean's office (to the contact person) for the Dean's signature.

Just for the BA students!!!

!!

Receipt of documents from the Dean's Office - the original LA is kept in the Dean's Office, and the second LA exam is taken by the student to the receiving university. The original, signed by the partner university, is brought back by the student in order to settle the stay.

Submission of a complete set of documents:

• Learning Agreement (copy)

• Exchange request (original)

• Student's commitment

• Letter of Acceptance

• Scan of LA signed by the Host University

• Erasmus+: completing the OLS language test before departure

Financial documents

Binding for Erasmus+, CEMS and double degree students eligible for the Erasmus+ scholarship

Documents’ templates and submission deadlines will be sent by e-mail

Financial documents shall be submitted to the box next to the International Centrewithin the prescribed period

Please remember to pick up your copy of the Agreement after it is signed by International Centre (before or after your return)

Erasmus+ KA103

[Programme Countries]– Grants

Group of countriesAmount of the grant /

month

Denmark, Finland, Ireland,

Liechtenstein, Norway,

Sweden

500 EUR

Austria, Belgium, France,

Germany, Greece, Italy,

the Netherlands, Portugal,

Spain

450 EUR

Bulgaria, Croatia, Czech

Rep., Estonia, Hungary,

Latvia, Lithuania, Romania,

Slovakia, Slovenia, Turkey

400 EUR

http://energyandgold.com/wp-content/uploads/2015/03/euro1.jpg

Grant transfer

The grant transfer follows the submission of a set of documents (including financial documents).

The student receives the grant in 2 installments:

• 70% of the entire grant calculated for the period included in the Letter of Acceptance

• 2nd installment: amount is based on Letter of Confirmation. If the period is shorter, the amount is reduced accordingly

ATTENTION - compensation is paid only afterfulfilling all the procedures on return!

The project „Mobility Abroad of Students with Disabilities and those in a Difficult Financial

Situation” is implemented under the Operational Program Knowledge Education

Development (Program Operacyjny Wiedza Edukacja Rozwój) and supports the

transnational mobility of students.

The main objective of the project is to raise professional and key competences of students

with disabilities and students in a difficult financial situation by implementing part of the

education program at a University abroad.

SGH applied for a mobility grant in 2019/2020 a.y. based on information from the SGH

Scholarship Committee. We are currently waiting for results that we will announce as soon

as possible.

The certificate

can be

obtained at the

International

Centre from the

programme’s

contact person.The issue of a personal certificate on

participation in the exchange programme

(for insurance, visa, etc.) takes place after

submission of a set of predeparture

documents by the student.

Deliver personally or send by email a copy of compulsory health insurance (EHIC for Erasmus+) + accident insurance (e.g. ISIC or Euro 26) – no later than 1 month before departure

In the case of Erasmus+ students, the lack of such confirmation will delay the payment of the scholarship

We suggest insurance against theft

In the case of trips to "exotic" countries, we ask you to find out about the necessary or recommended vaccinations

The period of stay in the framework of Erasmus+ scholarship can

not be shorter than 3 months and must be completed within the same

academic year.

In case the trip turns out to be shorter than the one recorded in the

agreement between the student and SGH (but not shorter than 3

months), the student will be asked to return the undue amount.

If the period of actual stay at the host university will be less than 3

months the student will be required to return the entire amount of

scholarship.

We appeal for not leaving the exams for the last minute, that is for the

resit exam session!!!

A student who does not pass the exams for the semester prior to the

beginning of his/her exchange mobility will have to get permission from

the Dean to go on exchange (in writing).

When a student is deleted from the list of students because of the failure

to pass the course, he/she will be forced to return from the exchange and

return the entire amount of the scholarship (if he/she goes on exchange

in the framework of Erasmus +)

MILE STEP –DEPARTURE

CONTACT DETAILS DURING THE MOBILITY PERIOD (form on the website) – not later than one week from the beginning of classes at the Partner University

DECLARATION OF CHANGES TO ORIGINAL LEARNING AGREEMENT – no later than one month from the start of classes at the Partner University:

• Bachelor students - by e-mail

• Master students - by VD

• If there is a need to submit changes again/later [e.g. modules] this should be reported when submitting changes to LA for the first time [valid for up to 1 month from the start of classes]

COURSE EQUIVALENT PROPOSALS– collecting syllabuses (if applicable)

Obtaining STAMP and SIGNATURE of the coordinator from the receiving university on LA and changes to LA

Obtaining STAMP and SIGNATURE on LETTER OF CONFIRMATION (Erasmus +, CEMS and MPPD with a scholarship) at the end of stay

PROCEDURES DURING STAY ABROAD

Failure to submit changes to Learning Agreement on time

and making changes without declaring them may result in

serious consequences such as removal from the student

list and return of the scholarship!!!

IMPORTANT

Relation from stay or in other words REPORT (electronic version should be sent to the email of the contact person)

ERASMUS+

- obligatory online survey on the website of the European Commission (entry in the agreement obliging the Student to complete the form)

- OLS language test at the end of your stay

AFTER RETURN

TRANSCRIPT OF RECORDS- is sent to by the Host University (Note: sometimes you should ask for it)

• The relevant grade conversion of receiving universities grades into SGH grades and convertion of credit points intoECTS is available on the CPM website – procedures after return: Table and principles for converting grades

COURSE APPROVAL FORM

LEARNING AGREEMENT – hard copy with signature and stamp of the Host University + changes to the Learning Agreement with signature and stamp of the Host University

COURSE EQUIVALENT PROPOSAL FORM (if applicable) - in case student would like to change coursesfrom the receiving university into SGH courses, signed syllabuses with the consent of the course coordinator of the field of studies should be submitted in the Dean’s Office

LETTER OF CONFIRMATION signed and stamped by the Host University at the end of mobility

SETTLEMENT OF STUDY abroad

– 4TH VISIT @ INTERNATIONAL CENTRE

CPM submits approved documents to the Dean's Office

The Dean’s Office settles thestudent (fills in courses and gradesin the VD, passing the semester)

SETTLEMENT OF STUDY ABROAD WITH DEAN’S OFFICE

Letter of Acceptance

Exchange request (original)

Learning Agreement (copy) + scan of LA signed and stamped by Host University

Exchange Student's Commitment (original)

Mandatory health insurance and accident insurance (copy)

ERASMUS+ – Grant agreement (original)

INTERNATIONAL CENTRE – DOCUMENTS TO BE DELIVERED

BEFORE DEPARTURE [FINAL]

COURSE EQUIVALENTS

DSL DSM

Course Equivalent Proposal The Course Equivalent Proposal Form

should be submitted along with other

documents BEFORE departure, ie student

should obtain syllabuses of courses that

he/she will take abroad, submit them for

acceptance to the lecturer of the given

course, coordinator of the course or field

tutors and submit to the Dean’s Office.

In the situation when it is not possible to

provide a syllabus of the course before the

trip, it should be delivered to the Dean's

office upon arrival

The Course Equivalent Proposal Form

should be delivered to the Dean's Office

upon arrival, before submitting the

settlement to the International Centre (the

form must be signed by the coordinator / s

of the relevant courses and approved by

Dean before it is attached to the settlement

of the trip). However, it is possible to agree

replacements before starting the mobility.

PLEASE NOTE that in the case of recognizing course equivalents, the ECTS grades will be applied to them according to the SGH

grading system, not according to the university in which the student realized the courses.

In order to obtain the recognition of the subject carried out at the partner university as the SGH course equivalent, student must obtain the syllabus of this subject

The syllabus is to be accepted by the appropriate coordinator of the subject (in the case of basic subjects) or the tutor of the major or path (specialization and field subjects)

Student attaches syllabi to the course equivalent form, which is available on the International Centre website (in pre-departureprocedures for students) and submits it to the Dean's Office

COURSE EQUIVALENTS

Documents [with all

necessary signatures]

Fall term / the

whole academic

year

Spring term

(start before

31.01.2020)

Spring term

(start after

01.02.2020)

Exchange request + Learning

Agreement + Letter of

Acceptance + Student

Commitment

27 June 2019

[Thursday]

21 November 2019

[Thursday]

9 January 2020

[Thursday]

Scan of Learning Agreement

with signature of the host

university

at latest 1 month before the planned mobility

Financial documents (just for

Erasmus+ beneficiaries)

information at a later date - information will also be sent by email to

student accounts in the SGH domain

Copy of heatlh insurance and

insurance against accidents

At latest 1 month before the leave (delivered personally or sent by email

to contact person at International Centre)

DEADLINES

It is not possible to obtain a Dean's leave for the period of exchange

Having done all the courses at SGH (absolutorium) does not absolve the student from the obligation to obtain

credits during the study abroad.

While abroad on exchange programs, students retain the rights (and duties) of the SGH student (scholarships,

social, etc., for details see the website of the Students’ Union of SGH).

IMPORTANT

Online Linguistic Support (OLS) is mandatory for students going on exchange or internship within

Erasmus + program. Currently OLS offers tests and courses in following languages and levels:

Before the beginning of mobility each student going for study or placement abroad is obliged to

fill in the online language test.

ATTENTION! Link to the test will be sent to students SGH email address and OLS account must

be established on this email address.

Language Language Test Language Course

English, French, Portuguese, Spanish,

Dutch, German, ItalianYes Yes – all levels

Czech Yes Yes – A1 - A2 level

Bulgarian, Croatian, Danish, Estonian,

Finnish, Greek, Polish, Romanian,

Slovakian, Swedish, Hungarian,

Lithuanian, Latvian, Slovenian

Yes Yes – on A1 level

On the basis of the test’s result the university may award the interested students with the licence for

online language course. The course will be available during student’s mobility period.

ATTENTION – students whose result will be B1 or lower will receive such licence and will be obliged to

take the online course (OLS system automatically award the licence).

Before the end of mobility students will receive the link to the second language test – the link will be valid

only for few days. The test has to be taken immediately [remember to check your SPAM folder]

Tests before and after the mobility ar MANDATORY.

Failure to fill in one of them will be subject to claiming to return full

amount of Erasmus+ grant.

Ms. Agata KOWALIK MSc. Eng.room 17 buiding A

@: akowalik@sgh.waw.pl

ph. +48.22.564.98.44

OFFICE HOURS FOR STUDENTS:

Mondays, Tuesdays &Thursdays: 9.30 – 13.00

Wednesdays: 12.30 – 14.30

On other days and hours students are served by prior appointment only (with at least 1 day prior notice and

receiving confirmation)

Erasmus+

CEMS with Erasmus+ grant

Double Degree students

Erasmus+ Internships

COUNTRIES: Belgium, Croatia,

Denmark, Finland, France, the

Netherlands, Norway, Portugal,

Slovenia, Sweden

Ms. Marta TYMIŃSKA MSc. Eng.room 17 building A

@: mtymin@sgh.waw.pl

ph. +48.22.564.78.23

OFFICE HOURS FOR STUDENTS:

Mondays, Tuesdays & Thursdays: 9.30 – 13.00

Wednesdays: 12.30 – 14.30

On other days and hours students are served by prior appointment only (with at least 1 day prior notice and

receiving confirmation)

COUNTRIES: Austria, Bulgaria, Czech

Republic, Estonia, Germany, Greece,

Hungary, Ireland, Italy, Lithuania, Latvia,

Slovakia, Spain, Turkey

Erasmus+

CEMS with Erasmus+ grant

Double Degree students

Erasmus+ Internships

Ms. Nadiya SKYBA M.A. room 17 buiding A

@: bilateral@sgh.waw.pl

ph. +48.22.564.97.60

OFFICE HOURS FOR STUDENTS:

Mondays, Tuesdays & Thursdays: 9.30 – 13.00

Wednesdays: 12.30 – 14.30

On other days and hours students are served by prior appointment only (with at least 1 day

prior notice and receiving confirmation)

PIM & Bilateral agreements

(incl. Switzerland), CEMS without

Erasmus+ grant, Freemovers

45

Ms. Małgorzata CHROMY M.A.room 7 building A

@: mchromy@sgh.waw.pl

Ph. +48.22.564.98.41

OFFICE HOURS FOR STUDENTS:

Mondays, Tuesdays &Thursdays: 11.00 – 13.00;

On other days and hours students are served by prior appointment only (with at least 1 day

prior notice and receiving confirmation)

Deputy Director of the

International Center, ERASMUS+

program , Double Degree

programs

Mr. Grzegorz M. AUGUSTYNIAK M.A.room 12 buiding A

@: august@sgh.waw.pl

ph. +48.22.564.98.42

OFFICE HOURS FOR STUDENTS:

Mondays, Tuesdays &Thursdays: 11.00 – 13.00;

On other days and hours students are served by prior appointment only (with at least 1 day

prior notice and receiving confirmation)

Deputy Head

of International Centre,

CEMS Programme Manager at SGH

PLEASE,

RESPECT OUR OFFICE HOURS!

Students who will show up in our office beyond office hours

without prior notification (and without receiving confirmation

about possibility of meeting) will not be served

Thank you ☺

Undergraduate Studies Office

→ Erasmus+

→ PIM

→ bilateral agreements

Ms. Katarzyna SMOLIŃSKA M.A.@: ksmolin@sgh.waw.pl

Ph.: +48 22 564 98 56

room 5 building G

→ Double Degree

programs

Mgr Magdalena WILCZYŃSKA@: magdalena.wilczynska@sgh.waw.pl

Ph.: +48 22 564 98 56

Pok. 5 bud. G

Vice Dean Prof. Mariusz PRÓCHNIAK

Websitehttp://administracja.sgh.waw.pl/pl/DSL/zasady/procedury/wyjazdy/Strony/default.aspx

Graduate Studies Office

→ Erasmus+

→ CEMS

→ PIM

→ Bilateral agreements

Ms. Diana KRYSIŃSKA M.A.@: diana.krysinska@sgh.waw.pl

room 56 building G window 2

Ph.: +48 22 564 98 84

→ Double Degree

programs

Ms. Monika ROSIŃSKA M.A.@: monika.rosinska@sgh.waw.pl

room 56 building G window 1

Ph.: +48 22 564 99 44

Vice Dean Prof. Piotr MASZCZYK

Website

http://administracja.sgh.waw.pl/pl/DSM/wyjazdy/Strony/default.aspx

FACEBOOKhttps://www.facebook.com/dziekanat.studium.magisterskiego/?fref=ts

We inform you that whole email correspondence between

student and International Centre (CPM)

and/or any other SGH unit (e.g. Dean’s offices) can be done

ONLY through SGH mailing system.

Sending emails from another email address (other than from

SGH account) will not be taken into account. For this reason

please remember about maintaining your account active also

abroad (more info at User Helpdesk website

http://administracja.sgh.waw.pl/en/DPU/Pages/default.aspx)