EOI+Notice

Expression of Interest Notice Format issued by PPDA 2014

Republic of Uganda

MINISTRY OF DEFENCE

Notice of Expression of Interest for Provision of Transaction Advisory Services for the construction of housing

accommodation for UPDF (Uganda People’s Defence Forces) personnel, chief’s office block and redevelopment of Acacia

Mess through Public Private Partnership (PPP) Arrangements.

MD/SRVCS/2015-2016/00001


1. The Ministry of Defence has allocated funds to be used for the acquisition of the consultancy services described below.

2. The Entity now invites eligible consultants to submit sealed expressions of interest for Provision of Transaction Advisory Services for the

construction of housing accommodation for UPDF (Uganda People’s Defence Forces) personnel, chief’s office block and redevelopment of

Acacia Mess through Public Private Partnership (PPP) Arrangements.

The Ministry of Defence (MOD) wishes to involve the Private Sector in the construction of 30,000 housing units for UPDF personnel, chief’s

office block and redevelopment of Acacia Mess. The proposed projects are aimed at improving the welfare of the soldiers.

The Ministry of Defence, therefore, wishes to explore the feasibility of this Project as a Public- Private Partnership (“PPP”) in accordance with

the Public Private Partnerships Act, 2015. MOD thus intends to procure the services of a Transaction Advisor (TA) to assist through the phases of

the PPP project cycle.

Expression of Interest from a TA are required to accomplish the following key tasks;

Phase 1: To review the concept note/ pre-feasibility studies of the projects.

Phase 2: Undertake comprehensive feasibility studies of the projects.

Phase 3: Prepare Bidding documents and a draft PPP Contract for the projects.

Phase 4: Provide Transaction Advisory Services for the procurement of a private partner / investor for the projects.

Phase 5: Assist MOD in contract negotiations with the private partner /investor for the projects.

The private sector (Partner/Investor) participation will include the financing, design and construction of these facilities.


3. Interested consultants should provide information demonstrating that they are eligible and possess the required qualifications to perform the services

supported with relevant documentation.

Consultants are required to provide the following documents;

a) Trading Licence OR Valid Public Procurement & Disposal of Public Assets Authority (PPDA) Registration of Providers Certificate.

b) Certificate of Incorporation/ Registration OR Valid PPDA Registration of Providers Certificate.

c) Powers of Attorney to the signatory of the Expression of Interest.

d) Income Tax Clearance Certificate

e) National Social Security Fund (NSSF) Certificate

f) Tax Identification Number Certificate for Ugandan Consultants.

g) Statement of Business Particulars showing that the consultant is either a firm, a company or otherwise.

Where the business of a consultant is not registered in Uganda and the documents required above are not available in the country of the consultant,

the consultant shall submit an alternative or equivalent document or a statement affirming that the documents are not available in the country of

the consultant.

Consultants shall provide a declaration statement for the following;

(f) the consultant is not insolvent, in receivership, bankrupt or being wound up;

(g) the business activities of the consultant are not suspended;

(h) the consultant is not the subject of legal proceedings (insolvent, in receivership, bankrupt or being wound up;)

(i) the consultant fulfilled the obligations to pay taxes and social security contributions in Uganda or country of origin;

(j) the consultant does not have a conflict of interest in relation to the subject of the procurement;

(j) the consultant is not suspended by the Public Procurement and Disposal Public Assets Authority (PPDA); and

(k) the consultant is not a member of the procuring and disposing entity as defined in section 91U of the PPDA Act 2003 as Amended.


4. The short listing criteria will include;

The eligibility of a consultant shall be evaluated on a pass or fail basis and where a consultant fails the eligibility requirements, the consultant shall

be eliminated from the evaluation.

Expression of Interest Criteria (The pass mark shall be 70 %.) Marks

(Total 100) Experience/performance on similar contracts in the country/region/internationally

General experience of the Consultant. Experience as Transaction Advisor in the consultancy of at least Three (3) PPP projects

of a similar nature and complexity, not less than USD $5 million over the last Five (5) years.

Consultant should show evidence and demonstrate capacity.

20

Specific experience of the Provider related to the assignment (in the last 5 years

Similar PPP transaction advisory services (0.5 points per assignment up to 6)

Securing private party for a similar assignment of almost the same magnitude (0.5 points per assignment up to 6)

20

Local Representation on the Consultants Team 20

Financial capability of the Consultant. Average annual volume of consultancy work over the past Three (3) years of at

least USD 1 million. Consultants should provide Certified Audited Accounts for the last three years.

10

Qualifications and experience of personnel. Consultants are required to provide signed CV’s together with evidence of

academic qualifications.

30


No Position No of Years of

Professional

Experience

Specific Experiences

Marks

1 Public-Private

Partnership

Specialist/Team

Leader

10 A Master’s Degree in Finance, Business, Economics,

Project Management, Engineering or any other related

field from a recognized University/Institution and has

10 years of relevant working experience from a

reputable organization. 7.5

2 Architect 7 Should be a registered Architect with or equivalent

qualification in architecture. Not less than 7 years

experience in design of similar works with at least 3

years in project implementation and supervision.

Should have proven experience with water proofing of

buildings, the building design process, specifications

and building materials.

2.5

3 Civil engineer 7 A registered Engineer, with bachelor’s degree

qualification or equivalent. At least 7 years in designs

and investigation of buildings, with 5 being in

supervision. Should be familiar with governing designs

codes in the country.

2.5

4 Quantity surveyor 7 A registered surveyor, with valid practicing certificate

and a bachelor’s degree qualification or equivalent in

quantity surveying and building economics. Not less

than 7 years experience in similar works,

documentation, bid evaluations, contract administration

proven knowledge of PPDA procedures and regulations 2.5


is required.

5 Financial/Economic

Analyst

7

A Master’s Degree in Business Management, Finance,

or any other related field from a recognized

University/Institution and has 7 years of relevant

working experience from a reputable organization. 5

6 Legal Expert 7 A Bachelor’s Degree in Law or equivalent from a

recognized University/Institution, a Post Graduate

Diploma in Legal Practice, and has 7 years of relevant

working experience from a reputable organization. 2.5

7 Physical planner 7 A bachelor’s degree in surveying, civil engineering or

urban planning and a masters degree in physical

planning from a recognized University/Institution and

has 7 years of relevant working experience from a

reputable organization. 2.5

8 Environment

engineer

7 A registered or chartered building services

Enviromental, with a bachelor’s degree or equivalent

qualification. Not less than 7 years experience in

design of water and drainage installations in buildings,

with 5 being in supervision. Should be familiar with

governing installation codes, practices and regulations.

2.5

9 Sociologist 7 A bachelors degree in sociology or Social Work &

Social Administration and a Master’s Degree in

sociology or Social Work & Social Administration

from a recognized University/Institution and has 7

years of relevant working experience from a reputable

organization. 2.5


Note: The Ministry of Defence may add additional criteria at the second stage (Issue of RFP) to shortlisted bidders. Once a bidder has been

short listed, it will be issued with (RFP) for the provision of Transactional Advisory Services.

5. Consultants may associate with other firms in the form of a joint venture to enhance their qualifications. The form of association, where applicable,

should be indicated in the Expression of Interest.

6. Preference schemes shall apply when evaluating Request for Proposals from the shortlisted consultants as per section 59A of the PPDA Act

(www.ppda.go.ug). A margin of preference shall be given to local consultants or joint ventures with local consultants at the second stage (Evaluating

Request for Proposals).

7. Interested eligible consultants may obtain further information at the address given below from 9PM to 4PM.

8. Sealed and labelled Expressions of Interest (One original and 3 Copies) must be delivered to the address below at or before 11AM on Thursday

14th

January 2016

The Head Procurement and Disposal Unit.

Mbuya Hill, Chwa Road 2

Tel: +256 414 565 277/353/361/354

Fax: +256 41 4565120

E-mail: [email protected]

9. The notice of expression of interest is available on the Entity’s notice board in the address above and also on the Entity’s website at

www.mod.go.ug and at www.ppda.go.ug

http://www.ppda.go.ug/

mailto:[email protected]

http://www.mod.go.ug/

http://www.ppda.go.ug/


10. The planned Procurement schedule (Subject to changes) is as follows:

Activity Date

a. Publication of Notice of

Expression of Interest

Thursday 3rd

December 2015

b. Closing date for receipt of

Expression of Interest

Thursday 14th

January 2016

c. Evaluation of Expressions of

Interest

Thursday 14th

January 2016 to Thursday 28th

January 2016

d. Display of shortlist Wednesday 10th

February 2016

Signature:

Name: Francis Nakomolo Ojambo

FOR: PERMANENT SECRATRY

Documents

EOI+Notice