APPLICATION FORMS AND GUIDELINES 2018English and Business Programs

APPLICATION REQUIREMENTSYou must:• be 18 years of age or older by the first day of the program• meet Canadian visa requirements while in Canada• buy medical insurance for the duration of the program

HOW TO APPLY1. Select your program(s) on the Program Selection list on page 4.2. Complete and sign the Program Application form (pages 3 and 4) and the Homestay Application form (pages 5 and 6) if applicable.3. Complete the Payment Information form (page 7) to submit the non-refundable fees with your application:4. Send ALL completed forms to the UVic English Language Centre:

MAIL: COURIER: EMAIL: elcreg@uvcs.uvic.ca English Language Centre English Language Centre FAX: 1-250-721-8774 Division of Continuing Studies Division of Continuing Studies University of Victoria Continuing Studies Building PO Box 1700 STN CSC 3800 Finnerty Road (Ring Road) Victoria BC V8W 2Y2 Canada Victoria BC V8P 5C2 Canada Please note: Application does not guarantee admission. Apply for programs early, as space is limited.

AFTER YOU APPLY• You will receive a Letter of Acceptance for both English and Business programs by email and by air mail once we have processed your completed application. If you require these documents to be sent by courier (FedEx), make this request on the Payment Information form on page 7. A $65 courier fee will apply.

• Please wait for your Letter(s) of Acceptance before making travel arrangements.• The balance owing must be paid in full at least five weeks before each program section start date. If full payment is not received five weeks before that date, your registration may be cancelled. Students are not permitted to attend class until their fees are paid in full. There is a late payment charge of $100 if fees are received after the payment deadline date.• Contact the Canadian Embassy or Consulate in your country to determine if you require a Study Permit or Temporary Resident Visa.

PROGRAM POLICIES

2 QUESTIONS? CONTACT US: Phone: 1-250-721-8469 | Email: elcreg@uvcs.uvic.ca | Web: uvic.ca/elc

Refund Policy• The application fee, deposits and homestay application fee are non-refundable.• No refund of tuition is possible after the program start date.• Tuition fees are refundable, less application fees and deposit(s), for

registrations cancelled before the program start date. • There will be a $250 charge for dormitory accommodation cancelled one

week prior to the program start date.• If the Canadian Embassy rejects your application for a visa, we will refund

your $350 deposit and $250 Homestay application fee, minus courier charges. You must inform us before the program starts. Copies of documentation from the Embassy will be required.

• Students may receive a partial refund if they produce a doctor’s note stating they are too ill to continue studying for the remainder of the program.

Transfer Policy• If your visa is denied or delayed and you wish to transfer your $350 deposit

to a future program, a non-refundable $100 transfer fee is charged. You must notify us in writing of your transfer request before the program starts. You have one month from the cancellation date to transfer to another program. You must begin your studies within 12 months.

• Students are only permitted to transfer to future programs once. If your visa is denied a second time and you wish to register for a future program, you will need to submit a new application with another deposit and application fee.

• Students already in Canada cannot transfer fees between programs unless there is an emergency situation where students must return home. In these

cases, you must provide a doctor’s note and proof of a return air ticket to their home country to transfer fees to a future program. There is an additional $100 transfer fee and the transfer must be approved by the Director.

Program Change / Cancellation Policy• The English Language Centre reserves the right to make changes in fees,

schedules, and courses without notice, and to cancel courses if enrollment is insufficient.

• If a program is cancelled or rescheduled, the liability of the English Language Centre is limited to a refund of the program fee or transfer to anotheprogram.

• The English Language Centre reserves the right to establish special regulations for admission to non-degree programs or courses.

The relevant law for all matters concerning programs shall be the law of the Province of British Columbia, Canada. The English Language Centre collects personal information on its form pursuant to the University Act, RSBC 1996, c.468 and section 26 of the Freedom of Information and Protection of Privacy Act. The information you provide is used for the purposes of admission, registration, and other decisions relating to your program. For details on how the information is used, contact the English Language Centre or read UVic Policy 4400, Access to Student Records: http://registrar.uvic.ca/home/documents/access.html.

Application Information | 2018

STUDENT INFORMATION

Family Name ___________________________________________ First Name ___________________________________________________________

Gender: Female Male Country of Citizenship ___________________________________________________________________________

Date of Birth: ___________________________________________

Attention: The address below will be included on your Letter of Acceptance.

Address ____________________________________________________________________________________________________________________

City ______________________________________________________________Province/State/Prefecture ____________________________________

Country _________________________________________________________________ Postal/Zip Code ____________________________________

Phone: Country Code: __________ Area Code: _______________ Phone Number: _____________________________________________________

Student Email (Agent email listed below) _________________________________________________________________________________________

AGENT INFORMATION

Name of Agency _____________________________________________________________________________________________________________

Agency Branch ______________________________________________________________ Contact name ____________________________________

Address ____________________________________________________________________________________________________________________

City ______________________________________________________________Province/State/Prefecture ____________________________________

Country _________________________________________________________________ Postal/Zip Code ____________________________________

Phone: Country Code: __________ Area Code: _______________ Phone Number: _____________________________________________________

Agent Email _________________________________________________________________________________________________________________

UNIVERSITY INFORMATION

Do you attend a university? Yes No If yes, which one? ________________________________________________________________________

CURRENT LEVEL OF ENGLISH

Have you ever taken a recognized English proficiency exam before? Yes No

If yes, please include your most recent score(s): TOEFL ________ IELTS ________ CAEL ________ Section Scores __________________________

Please Note: ELC students are required to complete a placement test on the first day of their program. This will determine their class level for the duration of the program. In the case of a significant discrepancy between students’ observed English language performance and their results on the Proficiency Test, the ELC reserves the right to require additional evaluation.

Our University Admission Preparation programs are an exception to the above placement test process. For entry to the 4-week summer UAP program or for placement in the UAP level of the 12-week program, we require an original copy of one of the following test scores:

aIELTS score of 6.0 (minimum of 5.5 in each skill area)aiBT 79 (minimum of 17 in each skill section)aCAEL 60 (no sub-score less than 50)

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Program Application | 2018

3Complete this page and page 4. Questions about application? Phone: 1-250-721-8469 | Email: elcreg@uvcs.uvic.ca

ACCOMMODATION SELECTION

YES – I require Homestay Accommodation and Meals for the English program(s) selected above. • You must submit a completed Homestay application (pages 5 and 6) and a $250 Homestay application fee. • The monthly Homestay Fee is payable directly to your host family, not the ELC.

YES – For the July and/or August Monthly Language and Culture program selected above I require Dormitory Accommodation and Meals. • The Dormitory Accommodation fee must be paid directly to the English Language Centre five weeks before the program begins.

YES – I would also like to apply for homestay during the Business Administration (CBA and/or DBA) portion of my program(s). I understand that I am not guaranteed the same host family if I choose to move to dormitories and return to homestay.

NO – I do not require accommodation. I will make my own arrangements.

PROGRAM AGREEMENT – by signing/typing below, I agree to the following terms and conditions:a I agree that the information provided to the University of Victoria on this form is accurate.aI have read and understood the Admission Requirements on page 2.aI have read and understood the Refund, Transfer, Program Change and Cancellation Policies on page 2.aI understand that I will not be permitted to attend class until my fees are paid in full.aI understand that my English level will need to reach academic entrance before I am permitted to begin my Business Administration classes.aI understand that photography / video is taken during program activities. Images may be used for future ELC / UVic promotional materials (including print, online and social media). If you would not like to be photographed or filmed, please step out of the frame of the camera.

Signature of Applicant _____________________________________________________________ Date: _____________________________________

For applicants under the age of 19: I am the parent or guardian of the Applicant named above. I acknowledge that the Applicant and I have read, understood and agree to be bound by the program agreement. I understand and agree that as the Applicant is a mature student that the University will deal directly with the Applicant in carrying out this agreement in accordance with its terms.

Signature of Parent/Guardian _______________________________________________________ Date: ____________________________________

STUDENT INFORMATIONFamily Name ___________________________________________ First Name ___________________________________________________________

PROGRAM SELECTION

4 Program Application | English Language Centre, University of Victoria 2018

Please note: Students are required to complete a placement test on the first day of their English studies, which will determine their class level. If the student is placed at a lower level than expected, they will need to complete additional English studies before they can begin the Business Administration portion of their program. This may result in a longer total duration of study.

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Professional English + International Management:

Dates Tuition and Activities Accommodation and MealsH=$950/month

12-Week Intensive English Program (ELPI).............. Jan. 8 – April 4, 2018..................... $3,950........................................... $2,850 (H).....................................CBA – Fast Track................................................................. May 7 – July 27, 2018................... $6,500........................................... Optional........................................DBA (optional).................................................................... Sept. 2018 – April 2019............... $4,000........................................... Optional........................................

12-Week Intensive English Program (ELPI).............. April 9 – July 4, 2018..................... $3,950........................................... $2,850 (H).....................................CBA – Fast Track................................................................. Sept. 10 – Nov. 30, 2018.............. $6,500........................................... Optional........................................DBA (optional).................................................................... Jan. – Aug 2019.............................. $4,000........................................... Optional........................................

12-Week Intensive English Program (ELPI).............. Sept. 10 – Dec. 5, 2018................. $3,950........................................... $2,850 (H).....................................CBA – Fast Track................................................................. Jan. 7 – March 29, 2019............... $6,500........................................... Optional........................................DBA (optional).................................................................... May – Dec. 2019............................. $4,000........................................... Optional........................................

12-Week Intensive English Program (ELPI).............. Jan. 7 – April 3, 2019..................... $3,950........................................... $2,850 (H).....................................CBA – Fast Track................................................................. May 6 – July 26, 2019................... $6,500........................................... Optional........................................DBA (optional).................................................................... Sept. 2019 – April 2020............... $4,000........................................... Optional........................................

Advanced English + Business Diploma:

12-Week Intensive English Program (ELPI).............. April 9 – July 4, 2018..................... $3,950........................................... $2,850 (H)......................................Summer Language and Culture Program................ July 9 – Aug. 17, 2018.................. $2,400........................................... $2,194 (Dormitory)....................DBA Accelerated Program.............................................. Aug. 20, 2018 – April 5, 2019.... $10,250........................................ Optional........................................

Please answer all the questions. Incomplete forms will not be accepted.

STUDENT INFORMATION

Family Name ___________________________________________ First Name ___________________________________________________________

Gender: Female Male Native Language ______________________________________________________

Country of Citizenship ______________________________________________________ Date of Birth: ______________________________________

Student Email ___________________________________________________________________ All Homestay information will be sent to this address.

You will receive a detailed Homestay package by email approximately two weeks before your program start date.

Address ____________________________________________________________________________________________________________________

City ______________________________________ Province/State/Prefecture ___________________________________________________________

Country __________________________________________ Postal/Zip Code ___________________________________________________________

Phone: Country Code: __________ Area Code: _______________ Phone Number: _____________________________________________________

Are you using an educational agent? Yes No If yes, what is the Agency’s name __________________________________________________

Contact name __________________________________________________________ Agent Email _________________________________________

PERSONAL INFORMATION1. Do you smoke? Yes No

2. In Canada, many host families have pet animals in their homes.

Do you have allergies to cats? Yes No Do you have allergies to dogs? Yes No

Comments? __________________________________________________________________________________________________________________

3. Do you have any allergies (to drugs, food or plants, for example)? Yes No

If yes, please describe: _________________________________________________________________________________________________________

4. Do you have any physical disabilities or health issues? Yes No

If yes, please describe: _________________________________________________________________________________________________________

5. Are there any foods that you do not eat? Yes No

If yes, please describe: _________________________________________________________________________________________________________

6. Would you prefer a family with: Children No children No preference

7. What are your hobbies/interests? ______________________________________________________________________________________________

It is important that you are matched with a host who has similar expectations to yours. For example, some students would like to be very involved with their host family. Other students would like to act more independently.

8. How would you describe your ideal host family? __________________________________________________________________________________

____________________________________________________________________________________________________________________________

9. Is there any other information UVic Homestay should know about you? _______________________________________________________________

____________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________

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Homestay Application | 2018

5Complete this page and page 6. Questions about Homestay? Email : Homestay@uvcs.uvic.ca

HOMESTAY AGREEMENT – by signing/typing my name below, I agree to the following terms and conditions:

a I will submit my Homestay application and non-refundable Homestay application fee by the deadline date as outlined above.a I will be 18 years of age by the day I begin Homestay. Applicants under the age of 19 must also have the signature of their parent or guardian.

Please Note: In carrying out this agreement, the University will communicate directly with the student, not with the parent or guardian.a I understand that the Homestay Program places students with local families of diverse backgrounds, life experiences and world views.a I understand that UVic Homestay will select a family based on the information I have provided on my Homestay application and that there is no guarantee that

all of my personal preferences will be met.a I have read, fully understand and agree to abide by the UVic Homestay Student Guidelines: continuingstudies.uvic.ca/elc/homestay-student-guidelinesa The Homestay contract with the host family is for the duration of my program.a I agree to pay the Homestay fees directly to my host on the first day of arrival in their home, unless otherwise specified.a I have a financial obligation to my host family for the duration of my placement as per my contract with UVic Homestay.a I agree to provide a signed and completed Two Week Notice form should I decide to terminate the hosting relationship before the end of my contract.a I will pay my host for two weeks from the day the Two Week Notice form is signed by my host and myself.a I will have adequate medical insurance coverage for the duration of my stay in Canada.a I will have adequate insurance coverage for my belongings and personal liability for the duration of my stay in Canada.a I authorize UVic Homestay to release information in this application to my host family and educational institution or agent.

Signature of Applicant ___________________________________________________________ Date: ______________________________________

For applicants under the age of 19: I am the parent or guardian of the Applicant named above. I acknowledge that the Applicant and I have read, understood and agree to be bound by the agreement, including the UVic Homestay Student Guidelines. I understand and agree that as the Applicant is a mature student that the University will deal directly with the Applicant in carrying out this agreement in accordance with its terms.

Signature of Parent/Guardian _____________________________________________________ Date: ______________________________________

PLEASE NOTE: The Homestay Office cannot guarantee Homestay for applications received after the deadline dates as stated above. The University of Victoria reservesthe right to require the total Homestay costs for the full academic term from any individual or group before they are accepted into UVic Homestay.The Homestay Program adheres to the University of Victoria’s Policy on Human Rights, Equity and Fairness (GV0200).

STUDENT INFORMATIONFamily Name ___________________________________________ First Name ___________________________________________________________

PROGRAM SELECTIONPlease check the program(s) for which you require Homestay, and remember:• Hosts are only available from the arrival date to the departure date of each program. • You will be placed in Homestay for the full duration of your program(s).• If you apply for programs beginning in September and January, we will place you in Homestay for the time between these programs.

Professional English + International Management:

Dates Arrival Homestay Application Deadline

12-Week Intensive English Program (ELPI).............. Jan. 8 – April 4, 2018..................... Jan. 6............................................. Nov. 1, 2017.......................................CBA – Fast Track................................................................. May 7 – July 27, 2018................... ........................................................ ...............................................................DBA (optional).................................................................... Sept. 2018 – April 2019............... ........................................................ ...............................................................

12-Week Intensive English Program (ELPI).............. April 9 – July 4, 2018..................... April 7........................................... March 1, 2018...................................CBA – Fast Track................................................................. Sept. 10 – Nov. 30, 2018.............. ........................................................ ...............................................................DBA (optional).................................................................... Jan. – Aug 2019.............................. ........................................................ ...............................................................

12-Week Intensive English Program (ELPI).............. Sept. 10 – Dec. 5, 2018................. Sept. 8........................................... July 1, 2018........................................CBA – Fast Track................................................................. Jan. 7 – March 29, 2019............... ........................................................ ...............................................................DBA (optional).................................................................... May – Dec. 2019............................. ........................................................ ...............................................................

12-Week Intensive English Program (ELPI).............. Jan. 7 – April 3, 2019..................... Jan. 5............................................. Nov. 1, 2018.......................................CBA – Fast Track................................................................. May 6 – July 26, 2019................... ........................................................ ...............................................................DBA (optional).................................................................... Sept. 2019 – April 2020............... ........................................................ ...............................................................

Advanced English + Business Diploma:

12-Week Intensive English Program (ELPI).............. April 9 – July 4, 2018..................... April 7........................................... March 1, 2018..................................Summer Language and Culture Program................ July 9 – Aug. 17, 2018.................. ........................................................ (dormitory accomodation).........DBA Accelerated Program.............................................. Aug. 20, 2018 – April 5, 2019.... ........................................................ ..............................................................

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6 Homestay Application | English Language Centre, University of Victoria 2018

STUDENT INFORMATIONFamily Name: _____________________________________________________ First Name: ________________________________________________

These non-refundable fees MUST accompany your application. Applications without fee payment information will not be processed.

Professional English + International Management:

• $150 Program Application fee• $350 Deposit – 12 week English (ELPI)• $300 Deposit – CBA Fast Track$150 Deposit – DBA (optional)$250 Homestay Application fee

Optional $65 courier fee (FedEx)

The balance owing (tuition, minus deposits) must be paid in full at least five weeks before the start of each program. If full payment is not received five weeks before each program start date, your registration may be cancelled. Students are not permitted to attend class until their fees are paid in full.

PAYMENT OPTIONSI wish to pay:

Only the application fee(s), deposit(s) and courier fee (if applicable) now, for a total of $ _______________

My full fees now, for a total of $ _______________

PAY BY: Credit Card

If you indicate that you would like to pay by credit card on this form, you will receive an email message from the Registration staff with the subject line“(Last name, First name): Payment Authorization, UVic English Language Centre.” This message will direct you to a secure site for secure online payment authorization. Upon payment processing you will receive a receipt to confirm payment along with your Letter of Acceptance.

Email address for secure online authorization: ___________________________________________________________________________________

Would you like us to charge the balance owing five weeks before the program start date? Yes No

For information about refunds, transfers and changes/cancellations, please read the PROGRAM POLICIES section on page 2.

Bank Wire Send to: Royal Bank of Canada Transit #: 08000 1079 Douglas Street Institution #: 003 Victoria, BC V8W 2C5 Account #: 000-009-1 Canada Swift ROYCCAT2

• List University of Victoria as the Beneficiary. • Write student’s name on the bank wire. Specify the bank wire is for the “English Language Centre.” • Applications WILL NOT be processed until we receive a copy of the bank wire by fax or email.

Online Payment via Western Union “GlobalPay for Students”: If you indicate that you would like to pay by Western Union, you will receive an email message from the Registration staff with online payment instructions and your student number. You will need your student number to make an online payment.

International Money Order: Canadian funds, payable to University of Victoria

Cheque: Canadian funds, payable to University of Victoria

Other payment instructions: ____________________________

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Payment Information | 2018

7QUESTIONS ABOUT PAYMENT? Phone: 1-250-721-8469 | Email: elcreg@uvcs.uvic.ca | Web: uvic.ca/elc

Advanced English + Business Diploma:

• $150 Program Application fee• $350 Deposit – 12-Week Intensive English (ELPI)• $350 Deposit – Summer Language and Culture• $500 Deposit – DBA - Accelerated$250 Homestay Application fee

T: 1-250-721-8469

F: 1-250-721-8774

E: elc@uvcs.uvic.ca

elc.staff

uvic.ca/elc

Contact UsEnglish Language Centre

Division of Continuing Studies

University of Victoria

PO Box 1700 STN CSC

Victoria BC V8W 2Y2

Canada

October 2017

Follow us:

/EnglishLanguageCentre

@elc_uvic

/uvicpathway

@elc_uvic

/ UVicContinuingStudiesBusiness

/company/business-computing-

and-communications-programs

Please answer all the questions. Incomplete forms will not be accepted.

EDUCATION AND EXPERIENCE

In order to assess your application for admission to the Certificate/Diploma in Business Administration at the University of Victoria, please provide the following information (if applicable).

Date of high school graduation __________________________________________________________________________________________________

Last educational institution attended ____________________________________________________________________________________________

Location ____________________________________________________________________________________________________________________

Degree(s) or designation(s) _____________________________________________________________________________________________________

Employer name ______________________________________________ ________________________________________________________________

Your position ________________________________________________________________________________________________________________

By signing/typing my name below, I agree to the following terms and conditions:

aI will attach documentation from my most recent education (high school or university transcripts or diploma).aI will submit information about any recent work history or a curriculum vitae.aI will submit a letter explaining the ways in which I expect the Certificate/Diploma in Business Administration to be of benefit to me.

Signature of Applicant ___________________________________________________________ Date: ______________________________________

Additional required informationfor Business Programs

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