End Not Ex 2 Tutorial

8/4/2019 End Not Ex 2 Tutorial

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EndNoteX2TutorialThisisaquickoverviewofthebibliographicsoftwareEndNoteversionX2.Youcandownloadacomplete

versionfromtheSmithLibraryHomepage.YoucangetyouindepthinformationintheGettingStarted

ManualattheEndNotewebsite.

Creatinga

Library

Attaching

Files

to

a

Reference

DownloadingEndNoteatUMDNJ FindFullTextTheEndNoteInterface Groups

SmartGroups OnlineSearch

WorkingwithReferencesUsingEndNotewithWord

FoldersCompressing&EmailingaLibrary

InsertCitationsintoaDocument DownloadEndNotefromUMDNJImportingReferencesfromaDatabase EndNoteHelp

CreatinganEndNoteLibraryOnceyouhave installedEndNoteandopen itforthefirsttime,youwillseethewindowabove. It isa

good idea tostartbyclickingonLearnaboutEndNote, ifyouhaveneverused theprogrambefore.

EndNotehasalotoffeaturesand,consequently,aratherlargelearningcurvefortheuserthatwantsto

knoweverything theprogramcando. Ifyouwant tobeginand learnasyougo,youcanclickon the

createanew library link.A library isthenameforanEndNote individualfilesthatyouwillpopulate

withyourreferences.Youcancreateasmanylibrariesasyouwant,oneforeachproject.Ifyouhavea

numberoflibrariesanddecidethatareferenceyouhaveinonelibrarycanalsobeusedinanother,itis

simplyamatterofopeningeachlibraryanddraggingthereferencefromonetotheother.


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CreatingaNewLibraryClickonFile>New

ChoosewhattonameyournewLibraryandwhereyouwillSavetheLibrary.IamcallingmyLibrarylivertransplantandIamsavingittomydesktop.

Anewwindowwillappear.ThisisthecontentofyourEndNoteLibrary.Thisiswhereyouwillsaveyour

citationsforyourresearch.


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Youcannowentercitationseitherthroughsearchingadatabaseordirectlyimportingthereferencesor

bymanuallyeneteringthereferences.


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TheEndNoteInterface

ThisiswhattheEndNoteinterfacelookslikeonceyouhavecreatedalibraryandenteredsome

references.

(1)Youcancreate,sortandeditreferencesfromthemenuattoporyoucanusethebuttons

belowthemenu(2)Thewindowontheleft(3)tellsyouhavemanyreferencesinthelibraryandanygroupyou

mayhavecreated.

Inthemainwindow(4),youcanscrollthrougheachreferenceandsortthroughthembased

uponauthor,year,title,journalorreferencetype.

The window at the bottom (5) shows how the reference highlighted will appear in the

referencefileyouhavechosen.Thedefaultstyleisannotated.


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Youwillwanttogotothenarrowwindowattheleftandbelowthemainmenu(6)andselect

anotherstyle.InourcasechoseAPA5th.

Youcanalsogototheeditmenuandpreferencesandchangeallofthefontsettingsfrom

thedefault(Ariel)toTimesNewRoman12sothatthecitationsandreferencepageyoucreate

willbeinthesamefontasyourresearchpaper.

WorkingwithReferences

Above is an example of a completed reference in your library. You can simply type the

appropriateinformationintothefieldsor,youcanimportreferencesfromononlinedatabase


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likeMEDLINE.Notice theReferenceType (1). Thisexample is ajournal article. Itwouldbe

formatteddifferentlyifthetypewereabookoraconferenceproceeding.Itisagoodidea

toincludetheabstract(2)inthereference.Youcanalsotypeinyournotesorincludequotes

fromthearticlerightinthereference.Ifyouhaveacopyofthearticleinpdforword,youcan

linkthereferencetothedocumentrightinEndNoteandbringitupwheneveryouwish.More

tofollowonthat!

UsingEndNotewithWordEndNoteworksseamlesslywithWord.Onceyouhave installedEndNote,youshouldhavean

EndNotemenuwithinWord itself. You canuse citewhile youwriteor "CWYW to insert

citations from EndNote into your document. At the same time, EndNotewill be creating a

referencepageattheendofyourdocumentcorrectlyformattedinAPAstyle.

TabinWordToolbarforCWYW

CWYWToolbar

Determinewhereyouwanttoinsertyourcitationinyourdocument

Determinewhereyouwanttoinsertyourcitationandputyourcursorthere.Here,itcouldbe

afterdiedandbeforeSometimes.


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HighlightthecitationyouwanttoinsertinEndNote.Inthiscaseitsthearticlewrittenbythe

authorColtart,2008.


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InsertthecitationintothedocumentClickontheinsertcitationbuttonontheEndnotemenuinWord(1)andthecitationwill

appear,properlyformattedinthedocument.(2)ThecitationwillalsoappearinthereferencesectionattheendofthedocumentalphabeticallybyauthorandincorrectAPAstyle.

ImportingReferencesfromaDatabasesuchasMEDLINEYoucanperformyousearchinadatabaselikeOvidMedline.Chosethereferencesyouwould

liketosaveintoEndNotetodoyourresearch.Youchosethembycheckingtheboxtotheleftof

thecitation.Youcansaveasmanyasyouwouldlike.Whenyouhavecompletedchoosingyour

references,youmovetotheCitationManagerontheleftsideofthepage.TheCitation

managerallowsyoutodosomethingwithyourselectedcitations.InthiscaseyouwanttodirectlyImportthemintoEndNote.InthefieldsboxcheckcompletecitationintheResultsformatboxcheckDirectExportandclickSave.

1

2


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Thenextscreenaskswhichprogramyouwanttoimportthecitationsto

CheckexportresultstoEndNote.


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ThereferencesaredirectlyimportedtoyourEndNotelibrarywhichwaspreviouslyopened.

Thesixnewcitationsappearintwoplaces;inthegroupAllReferencesandintheGroupImportedReferences.AlsoyoucanseethecitationswereimportedintheAPAformatwhichIpreviouslysetrightabovetheGrouppane.


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AttachingFilesIfyouhaveafulltextcopyofthearticlethatyouwanttoattachtoyourreferenceinpdfor

Wordformat,youcanlinkthecompletedocumenttothereferenceinEndNote.Justgotothe

dropdownreferencemenuandchoosefileattachments.Thatwilltakeyoutoawindowwhere

youcanbrowseandchosethefile.


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Thisiswhattherecordlookslikenowwiththeattachedpdffile.


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FindFullTextIfyouhavecitationsinEndNoteyoucanhighlightallyourreferences,thanclickonReferences>

FindFullText.IftextisdownloadedapaperclipwillappearinthelistingofyourReferences.

Thiswillautomaticallysearch the fulltextsubscriptions thatUMDNJholdsand insertthe full

textpdfintoeachcitation.Ifarticlesareonlyavailableinsubscriptiondatabases,thisfunction

willonlywork if youareusinga computerwithaUniversity IPaddress. Itwillnotworkoff

campus via EZ Proxy. Articles freely available can be retrieved from any computerwith an

Internetconnection.Thisfeaturecanbeglitchyattimes.Themorecitationsyousearchfor,

thelongerittakestoretrieveandattachthepdfarticleifitisavailable.

ReferencesinwhichfulltextisdownloadedwillbeaddedtoatemporaryFullTextGrouponthe

leftsideofthepage.FullTextwillberetrievedforonlyaportionofthearticleswhichyoucan

accesselectronically.IfEndNoteisunabletodownloadthefulltextofanarticleitmayinserta

link in theURL fieldof the reference. Theywill lack thepaper clip icon that appears in the

recordwhenfulltextisdownloaded.ThelinkinsertedintheURLfieldwilltakeyoutotheweb

page for the article. From there youmay be able to download the full text and attach it

manuallytoyourreference.

GroupsThere is a new Groups items on the EndNote menu bar. It gives access to the HideGroups/ShowGroupscommand.TheGroupspaneattheleftoftheLibrarymainwindowhasbeendividedintofivecategories:

TemporaryGroups(Allreferences,Searchresults,ImportedReferences,Trash,etc) CustomGroups(Createdbytheuser) SmartGroups(seebelow) OnlineSearch(seebelow) EndNoteWeb(totransferreferencetoorfromEndNoteWeb)

BesuretocheckwhichgroupyoucurrentlyhaveselectedintheGroupsPane.Functionsyou

performwillonlyapplytothatGroup.Ifyouwantchangestoapplytotheentirelibrary,you

mustselecttheAllReferencesGroup.


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Smart Groups are groups that you can set upwith an inbuilt search strategy.When newreferencesareaddedtotheLibrary,theyaresearchedbyeachofthesmartgroups.Iftheyfit

theparametersofanyoftheSmartGroupssearch,theyareautomaticallyaddedtothatgroup.

TosetupaSmartGroup,eithergotoGroups>CreateSmartGroup,orusetheSearchfunction,andclickontheOptionsbuttonandselectconverttoSmartGroup.


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ThisSmartgroupwillautomaticallysortoutthereferencesdownloadedintoEndNoteandsort

outtheonewiththewords,liver,transplantandhavingStarzlasanauthor.Theresultswillgo

intotheallReferencesfolderandtheonesmeetingmySmartSearchcriteriawillgointothat

folder.

SmartGroupscanbeusedasTemporarylocationforreferences,whichcanthanbemovedinto

anormalCustomGroup.There isno facility formovinganungroupedreference intoaSmart

Group.ReferencescanonlybemovedintoCustomGroups.ASmartGroupandaCustomGroup

canhavethesamenames.

OnlineSearchGroupsAnyconnectionfileswhichyouaremarkedasfavoriteswillbelistedintheOnlineSearchgroup

intheGroupspane.Youcanclickonthenameoftheconnectionfileto launch itquickly.The

search isperformed intheTabPane.Youspecifyhowmanyreferencesyouwanttoretrieve,

andthesereferenceswillbedisplayedinthemainpaneoftheLibrary.Theseareautomaticallyaddedtoyourlibrary.


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Justbe aware the automatic addingof retrieved references to the library canbe extremely

cumbersome. EndNote is currentlyworking on patch to fix this feature. A useful feature is


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eliminate duplicates. To activate this feature click on Edit > Preferences and selectduplicates.UnderOnlineSearchResults,checkthebox,AutomaticallyDiscardDuplicates.FoldersA major change in the X2 versions of EndNote is the location of the Filters, Styles and

Connectionsfolders.ThelocationofthesefolderscanbeseenbyclickingonEdit>Preferences>FolderLocations.

InearlierversionofEndNote,thesefolderswere,bydefaultstoredwiththeEndNoteProgram

Files.Thiscaused someproblemsespeciallywithusersofVista. InEndNoteX2, theuserhas

personalfolderswhicharelocatedat c:\DocumentsandSetting\[UserName]\MyDocuments\EndNote\ (WindowsXP) c:\Users\[UserName]\Documents\EndNote (WindowsVista)


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Newormodifiedfiler,stylesorconnectionarestoredinpersonalfolders.Ifyouwanttosavea

filter, style or connection which you have downloaded from the web, or been sent by acolleague,youmustsaveitinyourpersonalfolder.Ifyouareeditingafilter,styleorconnectionfiltersuppliedwithEndNote,youcannotsaveyourchanges unless you have selected the personal folders in the Folders Location of thePreferences.IfyourfolderlocationsarestillpointingtotheProgramFiles,youwillnotbeable

tosavethechanges,andyouwillnotreceiveanyerrormessageexplainingwhy.Thismay cause some confusion for experienced users who are upgrading from an earlier

version of EndNote. The Preferences are carried over from the earlier version; their Folder

LocationswillstillbepointingtotheProgramFiles.Theeasiestwayto fixthis istogotothe

PreferencesandselectFolderLocations,thenclickontheEndNoteDefaultsbuttontosetupthelocationforthepersonalfolders.

CompressingtheLibraryYoucancompressyoulibraryeasilytosaveittoajumpdriveortoemailit.Thisfunctioncanbe

donebyclickingonFile>CompressLibrary>Librarieslargerthan4gigabytescannotbecompressed.


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DownloadingEndNotefromUMDNJEndNoteX2canbedownloadedfromtheLibraryhomepageorbygoingdirectlyhere.

Directionsfordownloadingandinstallingtheprogramarealsofoundonthepage.Ifyouhave

anyquestionsyoucancallStephenModicaat(973)9729550ortheInformationDeskat(973)

9724358.

EndNoteHelpResourcesTheUMDNJLibrarieshasanEndNoteuserblogforpatronstoaskquestionsaboutEndnote.

TheUMDNJLibrariesprovidesmonthlyworkshopsonEndNote.

EndNoteHelpinCalifornia:(408)9875609oremail

mailto:http://endnote.com/support/entechform.asp
http://www.umdnj.edu/librweb/newarklib/library.htmlhttp://www.umdnj.edu/librweb/newarklib/library.htmlhttp://www.umdnj.edu/librweb/newarklib/library.htmlhttp://www.umdnj.edu/librweb/newarklib/library.htmlhttp://www.umdnj.edu/librweb/newarklib/library.htmlhttp://www.umdnj.edu/librweb/newarklib/library.htmlhttp://www.umdnj.edu/librweb/newarklib/library.htmlhttp://www.umdnj.edu/librweb/access/EndNote.htmlhttp://www.umdnj.edu/librweb/access/EndNote.htmlhttp://www.umdnj.edu/librweb/access/EndNote.htmlmailto:[email protected]:[email protected]:[email protected]:[email protected]://umdendnote.wordpress.com/http://umdendnote.wordpress.com/http://umdendnote.wordpress.com/http://umdendnote.wordpress.com/http://umdendnote.wordpress.com/http://umdendnote.wordpress.com/http://www.umdnj.edu/librweb/newarklib/ref/class.htmlhttp://www.umdnj.edu/librweb/newarklib/ref/class.htmlhttp://www.umdnj.edu/librweb/newarklib/ref/class.htmlhttp://www.umdnj.edu/librweb/newarklib/ref/class.htmlhttp://www.umdnj.edu/librweb/newarklib/ref/class.htmlmailto:endnote.com/support/entechform.aspmailto:endnote.com/support/entechform.asphttp://www.umdnj.edu/librweb/newarklib/ref/class.htmlhttp://umdendnote.wordpress.com/mailto:[email protected]://www.umdnj.edu/librweb/access/EndNote.htmlhttp://www.umdnj.edu/librweb/newarklib/library.htmlmailto:endnote.com/support/entechform.asp