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Employee Self-Service (ESS)
User Guide Book
Human Resources Office
1 October 2013
How to login ?
Link: https://eleave.twc.edu.hk
Access at workplace or at home
https://eleave.twc.edu.hk/
If forgot password,
request password by
clicking
“Request Password”
1. Input Staff No (8-digit)
2. Password = Your HKID
(for first time login)
e.g. HKID = K123456(7)
Password = K123456
1. Input Staff No (8-digit)
2. Input HKID No 3. Click “Submit”
1. Home – Go to Home Page
2. Disclaimer
3. Guide Book – Guide Book for ESS
4. Change Password – Change your own
password
5. Logout – Logout ESS
How to access your personal information?
For Enquiry: select specific page(s) from
Personal and Job Enquiry
Example:
By clicking “Personal Enquiry – Education Qualification”
How to check your medical claims records
Medical claims record will update monthly
1. Select Year
2. Click “Submit”
to generate
Staff
Spouse
Dependent
Dependent
Medical Claims
Details
How to access your payslip?
Payroll Payslip will be ready on the pay date
View Payslip: select Payslip from Payroll Enquiry
1. Select Year and
Month 2. Click “Submit”
to generate
Click print to print
payslip
Payment Details
MPF Contribution
Details
How to access your taxation Form (IR56B)?
HRO send Email to inform availability
View IR56B Form: select Taxation (IR56B)
from Payroll Enquiry
1. Select Fiscal
Year
2. Click submit to
generate Taxation Form
IR56B
Click print to print
Taxation IR56B
Form
If you need official signature or company chop from HRO, please contact HRO
Will show the total
amount of MPF
contribution in the
fiscal year
How to update your personal information?
Self Change: select specific page(s) for
Self Change
Example:
By clicking “Self Change – Address / Phone”
Change Residential
Address
Change Correspondence
Address
Change Home
Phone No
Change Mobile
Phone No
Click “Submit” to
modify record
E-mail will be sent to HRO for the change of
information
How to view your Leave Balance and Leave Details?
Select
1. Reports - Leave Balance to view the annual leave balance
2. Reports – Leave Application Check List to view the leave records by month
Remarks: If you are the leave approver, you can also view your subordinate(s) leave records
Choose the period of leave record
you want
(Default period from 1 Sep to 31 Aug)
Current Year Entitlement
TWC: 1 Sep to 31 Aug
Last Year Balance
(Carry Forward)
No. of Leave(s) Taken
during the year Leave Balance
for the year
Leave taken details for the selected
period
Leave Balance Reports
Leave Application Detail Reports
Leave Taken details for the selected
period month by month
How to apply leave?
Select Application – Apply / Cancel Leave
1. Select Date from the
above calendar, Leave Type
and Remarks if any
2 “” indicate to provide
supporting documents (e.g.
sick leave certificate)
View Leave balance 3. Click “Submit” to
submit leave
application
Please pass the original
supporting document
to HRO via HoD
E-mail will be sent to staff and
approver about the leave
application
Annual Leave entitlement is accrual
till year end or end of contract,
whichever is earlier.
Sick Leave entitlement is accrual till
the current month end
Remarks
1. Special Leave and No Pay Leave– Submit Leave Application Form (paper) to
President for special approval.
2. Manual Worker (e.g. OA, Driver) – Staff can either submit Leave Application
Form (paper) to direct supervisor or authorize direct supervisor to apply leave
in ESS, please inform HRO for authorization setting.
How to cancel leave?
Select Application – Apply / Cancel Leave
Click the leave cancel date
1. “” to cancel leave
2. Click “Submit” to
submit leave
cancelation
If you are a leave approver……
How to approve / reject leave?
Select Application / Approval – Approve / Reject Leave
Click all to view all
outstanding leave approval
record(s)
Click to approve or reject leave
Click “Submit” to complete the
approval
Click to check leave balance of individual staff
If you are a leave approver……
How to delegate the authority when out of office?
Select Delegate Authority
Click “ADD”
1. Select appropriate
Supervisor Group if more
than one
2. Search delegated staff
3. Select Leave Start
Date and End Date
4. Click “ADD”
Leave flow
Apply / Cancel Leave
R: Reject A: Approve Y: Yes N: No
End