Sage EasyPay - Runnex | Welcome to Runnex · Sage EasyPay – HR & Payroll Solution ... Deloitte & Touche P-Serve Pte Ltd IPSOS ... (Payroll Summary, Payslip, Payroll Analysis Pay

Sage Day 2013 Sage Day 2013

Sage EasyPay HR & Payroll Solution


Sage EasyPay – HR & Payroll Solution

Agenda •  Sage EasyPay – Modules Overview (Core, Payroll, Leave, Costing,HR, ESS)

•  Regional Solution •  Integration with Other Systems

Sage Easypay HR & Payroll solu2on


Sage EasyPay Clients:

Arts / Entertainment / Recrea2on

Chemicals

Adver2sing / PR / Marke2ng / Research

Medical & Healthcare

Professional and Consul2ng

Deloitte & Touche

P-Serve Pte Ltd

IPSOS Singapore

Digimagic Communications

Dow Chemical Pacific

OM Group

Chemetall Asia

J. Walter Thomson



Sage EasyPay – Core Module

•  Manage •  Employee information •  Employees’ career

progression •  Different employment types

•  Reminds users of important dates, e.g. •  Work permit expiry date •  Confirmation Date







•  Company Info and code tables •  Statutory Acc Info, Various code tables such as dept, cat, classification etc

•  Employee P-File •  Personal Data

•  Name, Ic, Dob, Nationality, Marital Status, Gender, Race, Religion, etc •  Address, Contact No, Email

•  Employment Info •  Employee Id, Dept, Hired date, Probation Period, Confirmation Date, Cessation Date,

Working days per week, Salary Bank Info •  Education Info •  Family / Other Contacts •  Salary Progression •  Career Progression •  Contract Progression




•  Configurable Features •  Security Configuration

•  Setting up login id, password and access right •  Change password

•  Working Calendar Pattern •  New Year Initialisation •  Exchange Rate Setup •  Personal and Employment Default Data •  Automation Process setup

•  Other Features •  Mass update (Global Change) •  Mass delete •  Query (Filter) •  Import Personal and Employee Data




•  Reports •  Personal or/and Employment Report •  Basic Rate Progression Report •  Career Progression Report •  Contract Progression Report •  New Join/Confirmation/Cessation Report •  Retirement Report •  Birthday Report •  Length of Service •  Education Report •  Family/Other Conacts Report •  Staff Movement Report

•  TMS Export (Time Attendance File)




Sage EasyPay – Pay Module

•  Flexible Pay items, e.g. •  Allowances/Deductions •  Contributions •  Overtime •  Back pay

•  Statutory compliance •  Bank and Statutory

submissions, e.g. •  CPF Direct File Submission •  IRAS Income Tax

Submission



Sage EasyPay – Pay Module

•  Prepare Income Tax •  Income Tax Forms

•  IR8A, IR8E •  Appendix 8A, 8B

•  Tax File submission •  IRAS eSubmission •  PAT Line

Submission •  Form IR21



Sage EasyPay – Payroll Module



•  Employee Pay Info •  Pay Policy (overtime, pay calculation & formula, Bonus factor, last pay date) •  Recurring Pay Info •  CPF Progression with Additional Wage capping •  FWL Progression •  EP Progression •  NS Record •  Loan Setup

•  Configuration •  Pay Items, OT/Shift Setup •  Statutory (SDF/FWL/CPF) Tables •  Pay Group Setup & Wage Formula configuration •  Pay Process option •  Pay Details Default




•  Payroll Features •  Process Normal (Regular Pay), Other Pay, Advance Pay, Bonus Pay •  Pay History Data •  Payment of various pay items •  Statutory Computation

•  Reports and File creation •  Monthly Payroll Reports (Payroll Summary, Payslip, Payroll Analysis Pay

Variance) •  YTD Report (Statistic, Dept and Employee History Report) •  Statutory Submission (CPF File, NS File) •  Salary Payment File (Bank File) •  Export File features




Employee Payslip


•  Income Tax File •  Tax Policy on grouping the pay items •  Income Tax Generation (IR8A, IR8S, Appendix 8A, Appendix 8B, IR21) •  Tax File Submission

•  Other Features •  YTD Entry •  Import Pay Details •  Global Change •  Custom Fields •  Query (Filter)




•  Project Costing •  Daily /Summarised Timesheet •  Job Code Setup

•  Reports •  OT/Shift Reports •  Leave Deduction Report •  Pay Element Report •  Basic Rate Report




Sage EasyPay – Leave Module

•  Multiple Leave Policies •  Unlimited Leave types •  Flexible Leave Allocation •  Entitlement

•  By anniversary •  By calendar

•  Government Paid Leaves •  Childcare •  Maternity •  Paternity •  Shared Parental Leave






•  Employee Leave Policy •  Various Leave Types (Annual, Sick, Hospital, etc) Entitlement and Allocation •  Government Paid Leave (Childcare, Maternity, Paternity, Shared Parental) •  Credit Leave Feature •  Proration, Advance, B/F policy

•  Leave Entries •  Leave Application •  Leave Adjustment •  Credit Leave to employee •  Employee B/F Leave




•  Leave Management Reports •  Leave Entitlement Reports (Summary, Credit, Earned ) •  Leave Taken Reports •  Leave YTD Reports •  Leave Costing Report •  Leave Provision Report •  Childcare Leave Form GLC1

•  Other Features •  Leave Export to TMS •  Global Change •  Query (Filter)




Sage EasyPay – Human Resource

•  Manages other aspects of employees •  Medical Claim •  Training •  Appraisal •  Award/Discipline •  Bond •  Exit Interview •  Items issued •  Skill •  Job History



Sage EasyPay – HR Module



Sage EasyPay – HR Module

•  Human Resource Features •  Medical Claim •  Training •  Appraisal •  Award/Discipline •  Bond •  Exit Interview •  Item Issued •  Job History •  Membership •  Project •  Recruitment •  Skill •  Test Evaluation (Assessment )



Sage EasyPay - Training

•  Manage Employee Training Information

•  Training Plan & Submission Information

•  Training Cost – Sponsorship/Grant

•  Result – Grade/Certificate achieved with expiry date – Bond option

•  Training certificate attachment



Sage EasyPay - Appraisal


•  Manage Employee Appraisal Information

•  Appraisal Date, Type, Appraisers

•  Performance Result with breakdown

•  Salary revision •  Bonus performance •  Training proposal


Sage EasyPay - Appraisal


•  Training Info •  Type of Training •  Course Code •  Training Submission

Date


Sage EasyPay - Skill


•  Employee skill info •  Type of Skill •  Effective Date •  Proficiency & Grade


Sage EasyPay - Cost Centre

•  Map pay items to general ledger accounts

•  Distribute cost for employee with multiple cost centres

•  Post payroll cost directly to Sage 300 ERP



Sage EasyPay – Project Costing

•  Track and analyse cost –  By project –  By employee

•  Cost Centre mapping and cost pro-ration by project



Sage EasyPay – Costing Module



Sage EasyPay – Costing Module

•  Costing Configuration •  Employee Cost Allocation •  Mapping pay items to gl account •  Cost Centre Mapping to Payroll Dept or Category •  Cost Centre Progression •  Accrual Feature •  Cost Averaging

•  Costing Process •  Costing Record Generation •  Export Costing File •  Direct Posting to ACCPAC

•  Reports •  Cost Summary •  Cost Centre Summary •  Cost Export



Sage EasyPay – Employee Self Service

•  24/7 access to employee information

•  Online leave and claims submission –  Eliminates manual entry

and error –  Enforces leave and claim

policies


Project Cos2ng

Bank

Sage Vision 2013 34

Sage EasyPay - Integration as solution ……………………………………………………………………….......

……………………………………………………………………….......

Payroll System

HRIS System

Financial System

Time ADendance


Statutory Board

Sage Vision 2013 35

Sage EasyPay – Integration w Sage 300ERP ………………………………………………………………………...................................

……………………………………………………………………….......

Sage EasyPay Sage 300 ERP (Sage Accpac)

Payroll Module

Cost Centre Module

GL Module

Sage Vision 2013 36

Sage EasyPay - Integration ……………………………………………………………………….......

……………………………………………………………………….......

•  Post payroll cost directly to Sage 300 ERP Sage EasyPay Sage 300 ERP (Sage Accpac)

Sage Day 2013 Sage Day 2013 Sage Vision 2013 37

Sage EasyPay - Integration

Sage Day 2013 Sage Day 2013 Sage Vision 2013 38

Sage EasyPay - Integration


Integration with Time Attendance System

•  Automates over-time, allowance and deduction for payroll calculation

•  Synchronizes employee and leave information



Sage Easy Time Attendance System

•  Time Attendance System •  Flexible OT (OT1.0, OT1.5,

OT2.0, Flat OT) •  Allowances : attendance,

meal, shift •  Daily and monthly

allowance •  Weekday, weekend, PH

Computation •  Integrate data with Payroll

and Leave Module •  Multiple entities



•  Overtime Features •  Normal OT (1.0, 1.5, 2.0) •  Flat rate OT •  Early OT calculation : OT

prior to scheduled shift •  Meal OT computation •  Offset OT : OT adjusted

against lateness •  Rounding OT hours •  Min & Max OT after

midnight •  OT Approval feature




•  Allowance Setting •  Various allowance :

attendance, transport, meal, etc

•  Allowance with formula •  Penalty and partial

allowance deduction by different criteria

•  Daily and mthly allowance computation




•  Scheduling and Rostering feature : •  Weekday, weekend, PH

computation •  Easy edit and update feature •  Unlimited working patterns •  Unlimited rotation duty roster •  Auto-shift feature (System auto-

assign working hours) •  Flexible working hours •  Scheduling of working hours by

group




•  Other features : •  Comprehensive Reports •  Entering leave records •  Works with any reader that can

export data •  Different password level access •  Integrated with Sage EasyPay •  Backup and Restore •  Audit Trail •  Custom report writer •  Global change •  Auto export •  Email Features




•  Export to Payroll •  Date Range •  Employee Range •  Overtime Period •  Shift Allowance Range •  Allowance Type •  Export format




Integrated Business Solution

46

Time ADendance System/ Excel Timesheet •  Capture )me spent by EE by project •  Over)me and Allowances

Payroll •  Payment of salary,

over)me & Allws •  Statutory Payment

Sage 300 ERP PJC •  Labour & Material Time

and cost

Sage 300 ERP GL •  Project P&L

Sage Day 2013 Sage Day 2013 47

Employee Management

•  Personal details •  Employment details •  Salary/career history

Payroll processing •  Basic pay •  Allowances •  Deduc2ons •  Over2me •  Pay history •  Itemized pay-‐slips

Bank payments •  Bank files

Leave management •  Flexible leave policies •  Government policies

Cos2ng •  Allocate by projects •  Distribute to cost centres •  Post to ERP systems

Employee Self-‐Service •  Leave/claim applica2on and

approval •  Pay-‐slips and tax forms •  Policy enforcement

Human Resources •  Medical claims •  Training •  Appraisal •  Employment leDers

Time management •  Time sheets •  Works with Time ADendance

Systems

Repor2ng •  Monthly summary and

analysis reports •  Reminders on important

dates

Sage EasyPay your trusted HR & Payroll Solutions



Sage EasyPay – HR & Payroll Solution


Documents

Sage EasyPay - Runnex | Welcome to Runnex · Sage EasyPay – HR & Payroll Solution ... Deloitte & Touche P-Serve Pte Ltd IPSOS ... (Payroll Summary, Payslip, Payroll Analysis Pay