ELL Compliance Forms Technical Assistance for Compliance … · 2017. 3. 8. · Technical Assistance for Compliance Teachers District Wide CCT Meeting/Training. ELL Compliance

Multilingual Student Educational ServicesSeptember 29 and October 1, 2015

Chaneiqua Williams

ELL Compliance Forms

Technical Assistance for

Compliance Teachers

District Wide CCT Meeting/Training

ELL Compliance

Forms

Learning Goals: Participants will understand the different steps and procedures required when using ELL Compliance Forms, and how their implementation can support the process of saving all valid ELL documentation into an ELL Portfolio(yellow folder) for 100% compliance.

Learning Scale

4 I am very skilled with utilizing the different steps and procedures that are required when using ELL Compliance Forms, and I understand that their implementation can support the process of saving all valid documentation into an ELL yellow folder for 100% compliance.

3 I understand the different steps and procedures that are required when using ELL Compliance Forms, and how their implementation can support the process of saving all valid ELL documentation to support my school with being in compliance.

2 I have some understanding of the different steps required when using ELL Compliance Forms, and their implementation. I am working towards supporting my school for 100% compliance.

1 With help, I have limited skills in understanding the different steps and procedures required when using ELL Compliance forms and their implantation.

INITIAL PLACEMENT

http://www.google.com/url?url=http://destineevisaworld.com/services/placement-services/&rct=j&frm=1&q=&esrc=s&sa=U&ved=0CBkQwW4wAmoVChMI0Ln5vfePyAIVAYQNCh0CCABE&usg=AFQjCNECmzOh0-RFVRY7gpVpa72wvHvlQQhttp://www.google.com/url?url=http://destineevisaworld.com/services/placement-services/&rct=j&frm=1&q=&esrc=s&sa=U&ved=0CBkQwW4wAmoVChMI0Ln5vfePyAIVAYQNCh0CCABE&usg=AFQjCNECmzOh0-RFVRY7gpVpa72wvHvlQQ

INITIAL PLACEMENT

• Copy of Original Home Language Survey

• Parent Rights Letter

• Programmatic Assessment Checklist

• Model Option {after student has been tested and only if student qualifies}

• Parental Notice of English Language Learner Committee Meeting

• ELL Committee Notes

• English Language Learner Committee Referral

• Identification/Exit Elements Grades PK-12

• Notification of Eligibility/Annual Placement form

• Ell Portfolio Cover

• Parental Notice of English Language Learner Committee Meeting {only for YNN}

• ELL Committee Notes {only for YNN}

• English Language Learner Committee Referral {only for YNN}

Only for YNN

Scenario for Initial Placement for YNN

• The team is meeting to discuss and review data in order to decide if ________________needs to be placed in the ESOL program. Based on IPT test results(_________), this student qualifies to be placed in the ESOL program. After reviewing and analyzing classroom data, teacher’s and parent’s input the ELL committee has decided to place/not place _____________ in the ESOL program.

• ____Student does not need an Academic Needs Identification plan at this time.• ____An Academic Needs Identification plan is initiated a this time to address academic difficulties.• Explain/Additional Comments:

Registration Page 3

http://animation.dinamobomb.net/http://animation.dinamobomb.net/

PARENT’S RIGHTS

For any new student to OCPS who answered affirmative to any of the

HLS questions.

Programmatic Assessment

Questionnaire

Multilingual Student Education Services English for Speakers of Other Languages (ESOL)

PROGRAMMATIC ASSESSMENT CHECKLIST

The Consent Decree requires that a programmatic assessment be conducted for any student who answered “Yes” on the Home Language Survey (HLS) to ensure appropriate academic placement. Please document all steps taken to determine the academic level of the student registering regardless of student’s English proficiency. The personnel in charge of registration and/or scheduling must complete this form.

Student coming from:

In county School Name::

Out of county:

School Name::

Name of County:

Out of state:

School Name::

Name of State:

Out of Country:

School Name::

Name of Country:

ESOL Placement as determined by the Home Language Survey:

NEW STUDENTS TO COUNTY LY Temporary placement in ESOL classes (affirmative answer to question(s) 2 and/or 3 or any combination) LP Non-ESOL placement (affirmative answer to question 1 only)

IN COUNTY STUDENT

LP Non-ESOL placement LF (attach LEP Page) LZ (attach LEP Page) TN (attach LEP Page) LY (attach LEP Page and ELL schedule)

Academic Placement as determined by the following: Age appropriateness (K-1 only) Interviewed parents to help determine academic placement (gifted, ESE, Special Programs). Interviewed student to help determine appropriate academic content classes and grade level.

Notes:

School Personnel Signature Title Date White: ESOL Portfolio Yellow: Registrar An Equal Opportunity Agency (Rev. 5/2015)

Student Name: Student ID#:

Teacher: Grade:

School:

Date Entered US School:

Original Entry Date:

Every time that a student is registered at an OCPS school and there are affirmative answers in

the HLS, a Programmatic Assessment Checklist must be completed (including transfers

from an OCPS school).

MODEL OPTIONS

Provide this form AFTERstudent has been tested and only if the student qualifies for ESOL services. If student qualifies for One-Way Bilingual Education, contact the center and contact the parent to discuss this option.Send a copy of this form home and keep the original to file. When/if parent returns the form file it with the original.

PARENTAL NOTICE of ELL COMMITTEE MEETING

INVITATION

ONLY FOR YNN

In some cases you may need to meet with the parent to discuss final placement decisions: •ELL/ESE students •Student coming from another state whose DEUSS date reflects three or more years in a US school•Students with YNN•Any parent’s concern

Multilingual Student Education Services English For Speakers Of Other Languages (ESOL)

PARENTAL NOTICE OF ENGLISH LANGUAGE LEARNER (ELL) COMMITTEE MEETING

To the parent(s)/guardian(s) of

We would like to discuss the educational needs of your child and invite you to attend a meeting at

scheduled for

at

May be by phone conference

(school) (date) (time)

The purpose of this meeting is to:

Discuss the ELL status of your child and develop a student ELL plan (if appropriate).

Review your child’s ELL plan.

Discuss the parental request.

Develop/review/close an Academic Needs Improvement Plan (ANI).

Discuss academic progress/concerns.

Other:

We look forward to having you participate in this meeting. We hope the date and time are convenient for you.

CCT/ESOL Contact Date

PLEASE CHECK THE APPROPRIATE RESPONSES AND RETURN COPY TO SCHOOL AT YOUR EARLIEST CONVENIENCE.

Yes, I will attend at the scheduled time.

No, I cannot attend but I understand the meeting will take place.

No, I cannot attend at this time. Contact me at ________________________

Home Phone Number or ________________________ to reschedule.** Work Phone Number

Phone Conference preferred. Contact me at ________________________ I will need the services of an interpreter: Spanish Creole Other: ___________________________________ ____________________________________________ ______________________________________ Parent Signature Date

White: ESOL Portfolio Yellow: Parent An Equal Opportunity Agency (Rev. 5/2015)

ELL COMMITTEE MEETING NOTESONLY FOR YNN

MULTILINGUAL STUDENT EDUCATION SERVICES

ELL COMMITTEE MEETING NOTES

This form is valid only for current academic year.

Purpose: ______________________________________________________________________________

Action Plan (Interventions and Strategies):

__ Preferential Seating Computer Program: (specify)

Repeat and simplify Instructions Reading Intervention Program: (specify)

Small Group Instruction Cooperative Learning

Use native language dictionaries Peer tutor

Bilingual Paraprofessional assistance Other:

Has the student been identified as Tier 1______ Tier 2______ Tier 3______ in the MTSS process?

Attach student academic data (report card, assessment scores, MTSS documentation, and work samples).

ELL Committee Members Present Name (MUST initial each page):

Parent or guardian ESOL Compliance Teacher/Contact

Teacher/Subject Teacher/Subject


Administrator or Designee Counselor

Other Other

Page 1 of _____


Grade:

School:

Date Entered US School: Original Entry Date:

Teacher: CCT/ESOL Contact:

This form must be completed anytimeAn ELL Committee meeting takes place. Possible reasons:• Placement decisions• Extension of Instruction• Change of Instructional Model

Placement• Inadequate academic progress• ANI• Exit decisions*any other concerns or parent request. ELL Committee members are invited to the ELL Committee meetingMust include 3 professional signatures names and initials

Multilingual Student Education Department

English for Speakers of Other Languages (ESOL)

ENGLISH LANGUAGE LEARNER (ELL) COMMITTEE REFERRAL

Student Name: ID #: School:

Grade:

Sex: F M

CCT:

ELL Committee Date:

DEUSS:

ESOL Entry Date:

Teacher:

ESOL Status: Currently in ESOL(LY) Former ESOL Student (LF) Never Enrolled in ESOL

Reason for the Referral: Academic concerns Parent request Retention/testing exemption

Review test results Extension of Services Open/Review ANI Other:

Reminder: Complete ELL Committee Minutes (Forms FC-730-1408) during meeting.

Administrator/Designee Signature:

Teacher:

ESOL Compliance Teacher:

Teacher:

Guidance Counselor:

Teacher:

Parent Signature:

Other:

ESOL TEST SUMMARY PARENTAL NOTIFICATION

CELLA TEST INFORMATION Test Date: Invitation Letter Date:

CELLA Listening: CELLA Reading:

Phone Contact(s)

CELLA Speaking: CELLA Writing:

Date: Date:

FSA TEST INFORMATION Personal Contact Date:

FSA Reading Achievement Level:

Test Date: Other:

Comments:

ELL Committee Recommendations:

Refer to MTSS Refer for tutoring Exempt from testing Exit Program (LF)

Open ANI Close ANI Continue monitoring Retain in grade

Reclassify to ESOL program (LY) ** Fill out Reclassification form Extension of Services Other:

and make data entry changes**

Decision:

Student is determined NOT to be ELL

Decision is based on at least two (2) of the following criteria:

Extent and nature of prior educational and social experiences and student interview. Written documentation and observation by current and previous instructional and

supportive staff.

Level of mastery of basic competencies or skills in English and/or home language according to appropriate local, state and national criterion-referenced tests.

Grades from current or previous years.

ELL Committee Meeting Other

(Attach supporting documentation for each criteria selected)

Student is determined to be ELL

(If student schedule changes)

Report new ELL Plan date

File a copy of the new schedule in ELL Portfolio

ENGLISH LANGUAGE LEARNERS

(ELL) Committee ReferralONLY FOR YNN

This form must be completed every time an ELL Committee meeting takes place. This from specifies the final decisions and indicates from the 5 main criteria that 2 out of 5 established by the state, were used to make the final decision.

Identification/Exit Data Elements Grades PK-12

Multilingual Student Education Services

English for Speakers of Other Languages (ESOL) IDENTIFICATION/EXIT DATA ELEMENTS GRADES PK-12

IDENTIFICATION T / Pre-K

HLS Date:

Eligible for ESOL:

Yes No

Language Code:

LY TN

Basis of Entry:

A R/W L

Entry Date:

Classification Date:

Plan Date:

ELL Committee Date:

TESTING INFORMATION: OCPS Information Out of County Information

Test Name English Spanish

Oral Test ______ Oral Raw Score

Oral Level

Oral Designation

Reading Test ______ Reading Raw Score

Reading Designation

Total Reading %

Writing Test ______ Writing Score

Writing Designation

Total Writing %

EXIT INFORMATION

Exit Date:

ELL Committee Date:

Exit Code:

H I J L Z

Language Code:

LF TN

LF **(Drop 130 codes) Notes:

White: ESOL Portfolio Yellow: Data Entry/Registrar Pink: CCT/ESOL Contact An Equal Opportunity Agency (Rev. 5/2015)

Student Name:

Student ID#:

Date: Grade:

School: Date Entered US School: Original Entry Date:

Exit Codes (Use two codes)

H – CELLA Scores (K-2)

I – CELLA and FSA (3-9 only)

J – CELLA and FSA (10-12 only)

L – ELL Committee Meeting

Z – Second Code

This form must be used to collect the information that has identified the student as LY, TN, or LF .{when applicable}

The purpose of this form is to document the information used to initially identify the student, if student does not qualify or if information from previous county determines student as LF or TN.

Use Re-evaluation/Exit Data Elements if student is exiting afterinitial placement

NOTIFICATION OF ELIGIBILITY/ANNUAL PLACEMENT IN THE

ENGLISH FOR SPEAKERS OF OTHER LANGUAGES

(ESOL) PROGRAM


NOTIFICATION OF ELIGIBILITY/ANNUAL PLACEMENT IN THE ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) PROGRAM

Dear Parent/Guardian: When you registered your child for school, you completed the Home Language Survey (HLS) on the registration form, and indicated that a language other than English is spoken either by the student or is spoken in the home. Based on this information we have:

Temporarily placed your child to receive ESOL services until: testing is completed, previous school records are received and/or ELL/ESE meeting is completed.

(PK students only) Temporarily placed your child to receive ESOL services. Testing will be completed before or during the first weeks in Kindergarten.

After analyzing/reviewing:

The result on the Aural/Oral English Language Proficiency test. The results on a Norm-Referenced Test in Reading and Writing (Grades 3-12). The result of an ELL/ESE Committee meeting. Previous records from .

It has been determined that your child is:

Eligible to receive ESOL services. Not eligible to receive ESOL services. Eligible to continue receiving ESOL services.

Your child will receive services for the _____________ school year in the following Program Model based on the information above:

Mainstream/Inclusion Language Arts Mainstream/Inclusion Basic Subject Areas Sheltered – Language Arts Sheltered Basic Subject Areas Two-Way Dual Language One-Way Developmental Bilingual Education

If eligible, your child will receive language arts instruction with a teacher appropriately trained in ESOL. This placement reflects the district compliance as required by State Board Rule 6A-6.0902 and Florida Statute 233.058. Should you have any questions or concerns regarding this placement, please call the ESOL Office at your school. Please sign and return to the school ESOL Contact promptly. ESOL Compliance Teacher/ESOL Contact Date _________________________________________________ ___________________________________ Parent/Guardian Signature Date White: ESOL Portfolio Yellow: Parent/Guardian An Equal Opportunity Agency (Rev. 5/2015)


Teacher: Grade:

School:



This is one of the placement Documentation to be use for initialPlacement or continuation of ELL Services for the current school year.Complete after testing to indicate ifThe student is eligible or not for ELLServices. This form documents thatthe parent was informed that his child qualified for ESOL services for the current school year. Must be completed within 30 days of enrollment for initial placement. Must be completed at the beginning of the

school year for annual placement purposes.

ELL PORTFOLIO COVER

This form must be completed Once an ELL plan is initiated. This formMust be updated every school year untilThe students is coded LF. The purposeis to show a quick reference of the Student’s academic record.

EXTENSION OF INSTRUCTIONRE-EVALUALTION

Extension of InstructionScenario

• In accordance with State Rule 6A-6.09022, FAC, Student Name, is due for an Extension of Instruction Re-evaluation. The team is meeting to review data in order to determine if ___________________________ continues to meet eligibility for ESOL services. The student was tested using one or more of the following assessments: CELLA, FSA and/or IPT . Based on the data and/or results of the assessments and the decision of this ELL Committee Meeting, __________________________ meets criteria for extension of instruction for the 2015-2016 school year.• ____Student does not need an Academic Needs Identification plan at this time.

• ____An Academic Needs Identification plan is initiated a this time to address academic difficulties.• Explain/Additional Comments:

EXTENSION OF INSTRUCTION{Re- Evaluation}


• ELL Committee Meeting Notes


• Teacher Input Form if {if teacher is not present for meeting}. It is good practice to always have this (especially if EL notes are not specific as to the teacher’s observations/recommendations)

• Notification of Extension of Instruction and/or Program Exit

• Re-Evaluation/ Exit Data K-12


INVITATION






scheduled for

at









Other:














Purpose: ______________________________________________________________________________














Other Other

Page 1 of _____


Grade:

School:



This form must be completed anytimeAn ELL Committee meeting takes place. Possible reasons:• Placement decisions• Extension of Instruction• Change of Instructional Model Placement• Inadequate academic progress• ANI• Exit decisions*any other concerns or parent request.All ELL Committee members are invited to the ELL Committee meeting.Must include 3 professional signatures, names and initials

Each person must print their name on this page and

must initial each page including page 1.





Grade:

Sex: F M

CCT:

ELL Committee Date:

DEUSS:

ESOL Entry Date:

Teacher:






Teacher:


Teacher:

Guidance Counselor:

Teacher:

Parent Signature:

Other:




Phone Contact(s)


Date: Date:



Test Date: Other:

Comments:






Decision:




supportive staff.










(ELL) Committee Referral

This form must be completed every time an ELL Committee meeting takes place. This from specifies the final decisions and indicates from the 5 main criteria established by the state, which ones were used to make the final decision.

English for Speakers of Other Languages (ESOL) Multilingual Student Education Services

TEACHER INPUT FORM INTERPERSONAL AND ACADEMIC LANGUAGE SKILLS CHECKLIST

Student Name: ID #:

School:

Grade:

CCT:

Date sent: Date due:

(please return to CCT/ESOL Contact)

Teacher Name

Directions: Check the skills which have been observed in your class. Check N/A if not applicable to your grade level/subject.

SKILLS OBSERVED OBS N/A

CONTEXTUALIZED/NON-COGNITIVELY DEMANDING

Answers basic questions appropriately/exchanges common greetings

Follows general classroom directions/routine school activities

Describes classroom objects and/or people

Gives classroom commands to peers

Participates in sharing time (Brainstorming, discussions, etc.)

Retells a familiar story

Initiates and maintains a conversation

Follows along during oral reading

DECONTEXTUALIZED/NON-COGNITIVELY DEMANDING

Decodes fluently (Reading aloud)

Reads non-cognitively demanding information (notes, signs, directions, simple sentences)

Writes words and simple sentences

Writes from dictation

CONTEXTUALIZED/COGNITIVELY DEMANDING

Follows specific directions for academic tasks

Uses terms for temporal (first, last) and spatial (top, bottom, left, etc.) concepts

Asks/answers questions regarding academic topics

Understands contextualized academic topics

Reads stories for literal comprehension

DECONTEXTUALIZED/COGNITIVELY DEMANDING

Distinguishes main ideas from details (oral)

Predicts conclusions after listening to story

Understands lectures on academic topics

Uses language to reason, analyze, synthesize

Participates in academic discussions

Reads content area information for comprehension

Uses glossary, index, appendices, etc.

Writes meaningful short paragraphs

Uses correct language mechanics

Writes coherent reports

Adapted from “Checklist for Languages Skills” (Bernhard and Loera), and based on Cummins, J. (2/82). Tests, achievement, and bilingual students (Focus, 9). Wheaton, MD: National Clearinghouse for Bilingual Education.



1. Describe the student’s strengths (You may cite observations, teacher-made or standardized assessments and/or student work samples to determine strengths):

2. Describe the student’s involvement and progress in the general education curriculum:

3. Do you feel that this student needs to continue to receive ESOL services to be successful? Why or why not?

4. Describe any areas of concern you have for this student:

Additional comments/observations:

Teacher Signature Date

TEACHER INPUT

NOTIFICATION of EXTENSION of

INSTRUCTION and/or PROGRAM EXIT FORM

(this is the EOI/Exit form)


NOTIFICATION OF EXTENSION OF INSTRUCTION AND / OR PROGRAM EXIT This form must be attached to the ELL Committee Meeting Notes form.

Dear Parent: Your child was reevaluated to decide continuation of eligibility in the ESOL program. The following was used to complete the reevaluation process:

Idea Oral Proficiency Test IPT I (K-6) or IPT II (7-12) Idea Oral Proficiency Test IPT test for reading and writing Comprehensive English Language Learning Assessment (CELLA) FSA ELL Committee determination

Based on the results the recommendation is:

Continue receiving ESOL services for school year __________________ . Exit ESOL program

The criteria used to make the above recommendation were:

Test(s) results Teacher documentation Current grades Other ________________________________

If recommended for exiting, your child’s grades will be reviewed for the next two years as per the 1990 Consent Decree, to ensure academic progress. Any consistent pattern of underperformance on appropriate tests or failing grades shall result in the convening of the ELL Committee, with your participation, to assess your child’s need for additional appropriate programming. Should you have any questions, please feel free to contact the ESOL Personnel at your school. ESOL Personnel Signature Date White: ESOL Portfolio Yellow: Parent An Equal Opportunity Agency (Rev.5/2015)


Teacher: Grade:

School:



This form is used for students with three or more years of instruction in US schools {DUESS date}. This form is used to document that the student falls under the Extension of Instruction or will be exited based on re-evaluation with CELLA/FSA/IPT or ELL Committee decision. Complete this form if the student did not pass test mentioned above or after an ELL committee Decision.

REEVALUALTION/EXIT DATA ELEMENT K-12

(include the scores)

Multilingual Student Education Services


REEVALUATION/EXIT DATA ELEMENT K-12

REEVALUATION INFORMATION

3 4 5 6 Extension of services Yes Over 12 FTE’s NO FTE Funding

ELL Committee Meeting Date: Reevaluation Date:

REEVALUATION USING FSA/CELLA (USE ONLY UNTIL OCT. 1

st ) DO NOT REPORT TO STATE

CELLA Test Date:

CELLA Reading:

CELLA Listening: CELLA Speaking:

CELLA Writing:

FSA Test Date:

FSA R Level:

REEVALUATION AURAL/ORAL & READING/WRITING NORM REFERENCED TESTS

Aural/Oral Test Name:

Test Date:

Oral Level:

Oral Designation:

Reading Test Name:

Test Date:

Test Score

%

Writing Test Name:

Test Date:

Test Score

%

EXIT INFORMATION

ELL Committee Meeting Date:

Exit Date:

Exit Codes: H I J L Z Language Code: LF **(Drop 130 codes)

Notes:

White: ESOL Portfolio (Rev. 5/2015) Yellow: Data Entry/Registrar Pink: CCT/ESOL Contact An Equal Opportunity Agency

Student Name:

Student ID#:

Date: Grade:

School: Date Entered US School: Original Entry Date:

Exit Codes (Use two codes) H – CELLA Scores (K-2)

I – CELLA and FCAT (3-9 only)

J – CELLA and FCAT (10-12 only)

L – ELL Committee Meeting

Z – Second Code

This form is used for students with three or more years of instructionin a US school {DUESS date}. This formmust be completed after reevaluationprocess is completed to document thespecific scores used to determine extension of ELL services or to exit an ELL student.

EXIT WITH ELLCOMMITTEE MEETING

EXIT with ELL COMMITTEE MEETING




• Teacher Input Form

• Notification of Extension of Instruction and/or Program Exit

• Identification/Exit Data Elements or Re-evaluation/Exit Data Elements depending on when the student is exiting

EXIT with ELL COMMITTEE MEETING

The team is meeting to review and analyze data in order to determine if ___________________________ will benefit from exiting the ESOL program. The student was tested using one or more of the following assessments: CELLA, FSA and/or IPT . Based on the _________________ test(s) results and complying with 2 out of 5 criteria's established by the state, __________________________ meets exit criteria and will be monitored for 2 school years.

• Decision is based on at least two {2) of the following criteria:

• Extent and nature of prior educational and social experiences and student interview

• Written documentation and observation by current and previous instructional and

supportive staff

• Level of mastery of basic competencies or skills in English and for heritage

• language according to appropriate local, state and national criterion-referenced test

• Grades from current or previous years

• Test results other than assessment used for ESOL placement (NO IPT)

Attach supporting documentationFor each criteria selected

Cri

teri

a 2

ou

t 5

fo

r ex

itin

g

Scen

ario


INVITATION






scheduled for

at









Other:














Purpose: ______________________________________________________________________________














Other Other

Page 1 of _____


Grade:

School:









Grade:

Sex: F M

CCT:

ELL Committee Date:

DEUSS:

ESOL Entry Date:

Teacher:






Teacher:


Teacher:

Guidance Counselor:

Teacher:

Parent Signature:

Other:




Phone Contact(s)


Date: Date:



Test Date: Other:

Comments:






Decision:




supportive staff.










(ELL) Committee Referral

This form must be completed every time an ELL Committee meeting takes place.



Student Name: ID #:

School:

Grade:

CCT:



Teacher Name











































TEACHER INPUT

NOTIFICATION of EXTENSION of

INSTRUCTION and/or PROGRAM EXIT FORM

(this is the EOI/Exit form)


NOTIFICATION OF EXTENSION OF INSTRUCTION AND / OR PROGRAM EXIT This form must be attached to the ELL Committee Meeting Notes form.

Dear Parent: Your child was reevaluated to decide continuation of eligibility in the ESOL program. The following was used to complete the reevaluation process:

Idea Oral Proficiency Test IPT I (K-6) or IPT II (7-12) Idea Oral Proficiency Test IPT test for reading and writing Comprehensive English Language Learning Assessment (CELLA) FSA ELL Committee determination

Based on the results the recommendation is:

Continue receiving ESOL services for school year __________________ . Exit ESOL program

The criteria used to make the above recommendation were:

Test(s) results Teacher documentation Current grades Other ________________________________

If recommended for exiting, your child’s grades will be reviewed for the next two years as per the 1990 Consent Decree, to ensure academic progress. Any consistent pattern of underperformance on appropriate tests or failing grades shall result in the convening of the ELL Committee, with your participation, to assess your child’s need for additional appropriate programming. Should you have any questions, please feel free to contact the ESOL Personnel at your school. ESOL Personnel Signature Date White: ESOL Portfolio Yellow: Parent An Equal Opportunity Agency (Rev.5/2015)


Teacher: Grade:

School:



This form is used for students with three or more years of instructionin US schools {DUESS date}. This form is used to document that the student falls under the Extension of Instruction or will be exited based on re-evaluation with CELLA/FSA/IPT. Complete this form if the student didn’t pass test mentioned above or after an ELL committee Decision.

IDENTIFICATION/EXIT DATA ELEMENTS GRADES PK-12

This form must be used to collect theInformation that has identified the Student as LY, TN, or LF .

{when applicable} The purpose of this form is to document the information used to initially identify the student, if student does not qualify or if information from previous county determines student as LF or TN.

Use Re-evaluation/Exit Data Elements if student is exiting after initial placement

ANI ELL MEETING

http://www.google.com/url?url=http://cliparts.co/meeting-pictures-cartoon&rct=j&frm=1&q=&esrc=s&sa=U&ved=0CDEQwW4wDmoVChMIgL7tnvmPyAIVzBYeCh3liQsA&usg=AFQjCNGxFZ2zLcqa7y9Ac1eVuO1JXwdCcAhttp://www.google.com/url?url=http://cliparts.co/meeting-pictures-cartoon&rct=j&frm=1&q=&esrc=s&sa=U&ved=0CDEQwW4wDmoVChMIgL7tnvmPyAIVzBYeCh3liQsA&usg=AFQjCNGxFZ2zLcqa7y9Ac1eVuO1JXwdCcA

ANI/ELL Meeting


• Committee Meeting Referral


• Teacher Input Form

ANI/ELL MeetingScenario

The ELL committee is meeting to discuss __________ academic progress. After reviewing and discussing __________ report card, test data, and class performance the ELL committee recommends to place __________ on an ANI. The student will monitored to insure that the student is showing significant progress.

(complete Action Plan)


INVITATION

A Parental Notice of ELL Committee Meeting Invitation must go home when the ELL committee is planning to convene. The ELL committee must make 3 attempts to contact parents. A Phone conference needs to be documented.





scheduled for

at









Other:














Purpose: ______________________________________________________________________________














Other Other

Page 1 of _____


Grade:

School:







Student Name: ID #:

School:

Grade:

CCT:



Teacher Name











































TEACHER INPUT

Organization of Yellow Folder

USE OF NEW YELLOW FOLDERS BEGINS FOR ALL NEW STUDENTS STARTING OCPS 2015-2016

• Registration form (Home Language Survey)

• Supporting Documents from SMS (LEP indicators page, Enrollment)

• Programmatic Assessment

• Parents Rights Letter

• Parental Choice

• Notification of Eligibility

• Data Elements Form

• Any other documents MUST be added in chronological order with the

most recent on top (Example: CELLA score report, Annual Placement

Letter, etc.)

• Portfolio Cover

RIGHT SIDE - Bottom to Top

• Parent Invitation to ELL Committee Meeting Form

• Documentation (language skills checklist (teacher input form),

grades, student samples, test scores, etc.)

• ELL Committee Notes Form

• ELL Committee Referral Form

• Notification of Re-evaluation and/or Program Exit Forms (if

applicable)

• Reevaluation Data Elements Form (if applicable)

ELL Committee Document Order and/or Extension of Instruction (Re-evaluation)

• Student Schedule FEFP codes, Instructional Model, Minutes, Plan Date, etc.

FTE schedules MUST be printed within FTE week and before date certain and then filed in the student’s ELL Portfolio. This is done during October AND February FTE (Survey 2 and Survey 3).

• Schedules and Plan Dates must be updated any time the student’s schedule changes. A new copy MUST be printed and filed.

ELL Coded “LY” LEFT SIDE – Bottom to Top

• The Post-Reclassification form MUST be completed once a

student exits

• At monitoring periods a copy of the report card must be filed

and the Post-Reclassification updated to reflect the monitoring

period.

• The date used is the report card date.

ELL Coded “LF” LEFT SIDE – Bottom to Top

Students that are already in OCPS as LY and LF will need to have a yellow folder.

Deadline: Friday before going to Thanksgiving Break (November 20th, 2015).

Old TN and or LZ do not need to be redone.

Learning Goals: Participants will understand the different steps and procedures required when using ELL Compliance Forms, and how their implementation can support the process of saving all valid ELL documentation into an ELL (yellow folder) for 100% compliance.

Learning Scale

4 I am very skilled with utilizing the different steps and procedures that are required when using ELL Compliance Forms, and I understand that their implementation can support the process of saving all valid documentation into an ELL yellow folder for 100% compliance.

3 I understand the different steps and procedures that are required when using ELL Compliance Forms, and how their implementation can support the process of saving all valid ELL documentation to support my school with being in compliance.

2 I have some understanding of the different steps required when using ELL Compliance Forms, and their implementation. I am working towards supporting my school for 100% compliance.

1 With help, I have limited skills in understanding the different steps and procedures required when using ELL Compliance forms and their implantation.

http://tinyurl.com/nuxqw2o

http://tinyurl.com/nuxqw2o

ELL Compliance

Forms