Effective Time Management Strategies 1233249696925203 1

8/9/2019 Effective Time Management Strategies 1233249696925203 1

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Time Management

Lawrence Fine

Conducted by

www.lawrencefine.com


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No one has

enough time,but everyonehas all there is.



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Despite the many issues surrounding poor timemanagement, many students fail to take the time toimplement a time management and scheduling programinto their own lives

They fail to see the advantages

of such a program



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While it does require time to set up

and continually maintain a time

management program, the most

important advantage of doing so is

that you will immediately gain time.



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Managing your time

Do you make a to-do list?

Are you flexible with your plans?

How often do you accomplish what you

plan?

Do you plan for things that arepersonally important to you?

Ask yourself:



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Managing your time

Do you make plans in order to keepthings in your life under control?

How often are your plans hindered by

interruptions?

Ask yourself:



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Basics of time management

Step one: Set specific and definable goals foryourself. These goals should be both academicand personal.

Step two: Create a calendar that is reflective ofyour school terms. Begin by drafting a term

calendar; making sure you have reflected anymajor events like projects, term papers, etc.



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Basics of time management

Step three: Drill the schedule down some bycreating a weekly schedule that reflect allactivities that you are responsible for on aweekly basis; including classes, meetings, labs,

club activities, meetings, etc.

Step four: Create a to-do list for each day. Thislist should ideally be created the night before so

that there is no doubt about how the followingday should take shape.



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One of the most common mistakes ofscheduling is ironically trying to plan

too far ahead. This can be a serioustemptation. Whenever possible, it is

always best to plan for only whatalready exists and then to add to yourschedule only as events and activities

pop up and become known.



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A schedule will only work if you utilizeit. Simply committing a list ofactivities to paper will not suddenlycreate a situation in which you can

manage your time better. Keep yourschedule in a prominent locationwhere you can see it daily and refer to

several times throughout the day.



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Avoiding time management traps

Get into the habit of thinking of

your time as a precious commodity.

Even mundane, routine tasks can beeasier to handle when you find at

least one thing enjoyable about it.



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Dont forget to plan ahead.

Reward yourself for important tasksaccomplished.

Dont make exceptions and dont

skip around.



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If you find yourself avoiding a task or

activity, face it head on and get it

over with. Whenever possible, set deadlines.

If you need help or advice, ask for it.

Work on having an optimisticattitude.



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Always be on the look out for ways

to expand upon your successes. Dont cry over spilled milk!

Its important to you; its important

to find the time to do it.



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Always be on the lookout for ways

to free up your time. Make a habit of periodically

reviewing your habits.

Always carry a small notepad orcalendar with you.



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Take the time to review your lifetimegoals. Make a note of your progress

and congratulate yourself. At the end of each day, review the

tasks you needed to accomplish and

evaluate your progress.


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Setting Goals and Priorities

Long-term Career Goal: Career as a Physician (10-12 years)

Enter and complete residency program.

(3 to 5 years) Medical School (3 years) Bachelors degree (4 years)

Intermediate Career Goals:



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Major in Biology

Courses in biology, chemistry and

anatomy and physiology

At least a 3.5 average for medical

school

Volunteer work at local hospital

Short-Term Personal Goals: (Present):




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Volunteer or paid work as a research

assistant

Study skills course to improve gradesand study habits

Find a part time job this summer to

begin saving for medical school


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Priority can be handled in a numberof ways; such as either numericallyor alphabetically. For example:

1 Highest Priority

2 Moderate Priority

3 Lowest Priority



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Every schedule, regardless of styleor design, must have balance.Every student, no matter what

their personal desires and goalsmay happen to be, need abalanced life-style in order to beefficient, successful and happy.



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Keep your balancePhysical

IntellectualSocialCareerEmotional

Spiritual

exercise, nutrition, sleep

cultural, aestheticintimate and social relationships

school and career directed work

expression of feelings, desires

quest for meaning



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Procrastination, Distractions,

and Other Problems

A big problem with the success of manytime management and scheduling plansoccurs when distractions intervene andstudents allow themselves to procrastinateto the point that not only are their short

term goals compromised, but theirintermediate and long term goals as well.



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Overcoming distractions

Make sure you jot down your

schedules and priorities on paper

Review your long-term andintermediate goals often. Keep a list

where you will see it often


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Continually try to eliminate

unnecessary tasks

Take advantage of your naturalcycles, schedule the most difficult

activities when you are at your best




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Learn to say "No" to people,

including spouses, friends, children,

and parents Reward yourself for effective time

management


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It is critical to take advantage ofyour own natural time management.You may have heard of the termbiological rhythms. This term refersto the times of day when yourenergy levels are at their highestand when you can accomplish your

most important work.



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myth

I need to be able to doeverything everyone expects

of me



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factYou simply cant be everything to everyone. Theneeds and demands of others may not be timedright in order for you to meet them or theysimply be impossible for you to meet at this

time. While important to others, they may notbe a priority to you. By attempting to meet allthe needs and demands of other people, you willcreate a situation in which you fall short ofmeeting the goals that are important to you.


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myth

Events outside my powercontrol my life.



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factYou always have at least some control overcertain events in your life. Furthermore, you andonly you have the responsibility for exerting thatcontrol. Make a point to learn what you can

control and what you cant. Look ahead to thefuture to anticipate demands on your time thatyou cant control. This will help you todetermine what you can do within a reasonableamount of time; regardless of external events.


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What is the purpose of the job?

What are the measures of success?

What is exceptional performance?

How do you achieve it?



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What are the priorities and deadlines?

What resources are available?

What costs are acceptable?

How does this relate to other people?

What is the broader picture?


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Always allow room for flexibility.Some things are just inevitably goingto occur that you have no control

over and while you cannot plan forthose exact circumstances you canleave enough room in your scheduleto adjust your plans for unexpected

events.



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One more day won't makeany difference; I'll just put

that off until tomorrow.

It won'tmatter if I'm

a fewminuteslate; no oneelse will beon time.

I work best under pressure.

I can't start on this paper until I knowjust how I want the first paragraph toread.

I'll watch just 15 moreminutes of TV.



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Avoiding procrastination is assimple as developing good decision

making skills and techniques.Decision making can appear to bea complex issue and skill on the

surface, but in reality it is nothingmore than choosing one course of

action from several possibilities.



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Delegation isnt just for corporateexecutives. Everyone needs to learn

how to effectively delegate.Successful managers and leadersmake it an art form.



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Ask yourself:

Can someone else could do thejob at least as well as 80% as you

would?



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Right now; what is the

most important way I canutilize my time?



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You cant put an end to allproblems, but good timemanagement will enable you to

respond appropriately and beflexible enough to ensure thateven problems wont completelyderail your goals.



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Using waiting time

Always confirm your appointment the daybefore. Dont arrive more than 5 minutes early. Always have something with you to work onduring unavoidable delays.

As much as we try to avoid it and as muchas we plan, life is going to involve a certainamount of waiting.



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Never give into the pressure tobe placed on hold. Instead, askfor a time when you can callback or leave your name andtelephone number for them toreturn your call.



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Many people fail to realize howmuch inefficiently handling theirtime can actually cost them.

They assume that if they are notactively employed in an outsidejob, their time is their own. Theyfail to calculate the real cost of

wasting time.



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The same can also be true when yourepressed to the wall for a deadline. If

you find that you frequently encountera pressing deadline with no idea wherethe allotted time for the project went,

its a good idea to begin keeping trackof how you use your time.

Time flies when youre having fun



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How many hours do you sleep?

How many hours per day do youspend on activities?

How many hours per day do you

spend on meals?How many hours per day do youspend on errands?

How many hours per day do you spendin class?



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Plan ahead.

Avoid last minute

cramming


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Effective Time Management Strategies 1233249696925203 1