Effective Construction Schedule Evaluation and Assessment

October 27, 2015

James E. Krebs, PE, CCP, PMP, FAACE Sr. Vice President - Administrative Controls Management, Inc. 29 Years Project Controls Experience Scheduler, Delay Claim Consultant, Trainer Vice President Administration - AACE International

Speaker

This is Your Driver for the Next 30 Minutes

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Owner Schedule Verify Progress of the

Project Communicate Schedule

Progress to Stakeholders Coordinate its Work with the

Contractor Schedule its Own Work

(Reviews/Other Contracts) Defend Against Delay

Claims Basis of Payment

Why Do Owners Require Schedules?

Trust Everyone, But Cut the Cards

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Why Do Owners Require Schedules?

One More Reason to Require a Schedule

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Photograph courtesy of Dale Fisher Photo

Schedule Specification Critical Path Method (CPM) Contractor’s Real Plan for the Work Realistic and Achievable Compliant with the Contract Specific Requirements

• Obtain Native File (P6)• Critical Path Reasonable• Complete Scheduling/Leveling

Report Received• Project Activity Codes – Area, Phase,

Responsibility• Project Calendars Used• Weather Days Included• Negative Float• All Activities have

Predecessors/Successors

What Does the Owner Mean by “Schedule”?

Not a Picture on the Wall!

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• “Contractor Can Claim Owner Interference”

• “If the Schedule is Never Approved the Owner is Blameless”

• “Too Much Time – Other Priorities”

• “It’s the Contractor’s Problem”• “No Value to the Owner”• “No Proper Training on How to

Use Schedules”

“Oh that schedule, I wouldn’t worry about that schedule. “ - Contractor

6Arguments Against Owner Review

• Reviews Vary Between Projects• Feedback to the Contractor is Inconsistent• Delays in Review Cause Disruption• Results in Lack of Confidence/Use of the

Schedule

Common Problems with Owner Reviews

The Owner Can be Part of the Problem

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• Standardize the Review Process• Develop a Standard Review Checklist• Make the Checklist a Universal Procedure• Train the Project Management Staff in the Use of the

Checklist• Train the Project Management Staff in the effective

and efficient use of Scheduling Software• Create reference material to aid in review of projects

Suggested Processes

Make it Part of Your Normal Process

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Initial Schedule Checklist

Develop a Review Standard

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Initial Schedule Checklist – Project Information

Document the Rules of the Road

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Initial Schedule Checklist – Content Review

Look Under the Hood

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Update Checklist

Stop and Check the Map

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Update Checklist – Project Information

The Side with the Most Paper Wins!

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Update Checklist – Major Changes

Get a Big Picture Look at What Changed

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Update Checklist – Compliance Review

Can’t Lose Sight of the Contract and the Goals

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Update Checklist – Content Review

Update Schedules are Just as Important as the Baseline

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“Our old brain runs by instinct. That’s the part that animals have. They don’t ask questions. The purpose of our 'new brain' is to override and challenge our old brain, and we do that by asking questions.”

‐D. Leeds

Questions

Thank You !

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Administrative Controls Management, Inc.James E. Krebs, PE, CCP, PMP, FAACE(734) 995-9640Email: jek@acmpm.comWebsite: www.acmpm.com

Thank You Again !

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