Glossary of Terms in the ‘My Evaluation’ section

Scheduled Components: Events or forms that have been scheduled, but no action is required by educator or evaluator while in this section.

Action Required: An action is required by the educator. Generally this is a schedule that needs to be accepted (for a pre-conference or an announced observation), a form that needs to be completed by the educator (pre-conference or self-reflection), or a form that needs to be acknowledged (following an observation).

In Progress: An action is required by the observer. Generally this is a form that needs to be submitted or finalized by the observer. No action is needed by the educator for items in this section.

Complete: A form is complete. All actions by the observer and the educator have been acknowledged and finalized.

Announced: Observation is scheduled with the educator. Announced observations include a Pre-Conference form (educator), an Observation form (observer) and Self-Reflection form (educator).

Unannounced: Observation is not scheduled with the educator. Unannounced observations include an Observation form (observer) and a Self-Reflection form (educator).

OASYS Steps (Applies to both Announced and Unannounced)• Log on to www.mylearningplan.com and enter your username and password.

• Username: Your email address, but replacing the ‘@scsk12.org’ or ‘@mcsk12.net’ with @tempilot. Example: emarquart@tempilot

• Password: changeme

• Upon login, you will be required to change the current ‘changeme’ password. Update your new password to the last 4 of your SSN.

Educator Tips for OASYS

changeme

Last 4 of SSN

• Scroll down the page to OASYS: My Evaluation section (in green).

*Note, the first time you log in, you will notice the self-reflection form already on your screen. This is assigned to all educators (according to the assigned evaluation track) at the beginning of the year. Self-reflection forms should not be edited until after the observation has occurred.

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ANNOUNCED OBSERVATIONS ONLY• The observer will schedule the pre-conference and observation to the educator; • The educator will receive email notifications and will see the schedules under the ‘Action

Required’ section of their screen;• The educator will click ‘Accept Schedule’ for each: Pre-Conference and Observation.

Educator Tips for OASYS

• Upon clicking each ‘Accept Schedule’, a calendar showing the date, time, location, duration and any applicable notes from the observer will appear.

• Click ‘Submit’ to accept the schedule.• This action will be done for each schedule: Pre-

Conference and Observation.

• When the observation schedule is accepted, the event will move into the ‘Scheduled Components’ section. No action is required by the teacher at this time.

• When the Pre-Conference schedule is accepted, the educator will notice a Pre-Conference form has appeared in the Action Required section.

• To open and complete the Pre-Conference form, click ‘Submit Pre-Conference’. *Note: This will not actually submit the form, simply open it for edit.

• Complete the Pre-Conference form, entering information for all required fields. Required fields are indicated by red/white exclamation marks. Forms will not submit until all required fields are complete.

Educator Tips for OASYS

• Once the form is complete, click ‘Submit’. This will send the completed Pre-Conference form to the observer for review prior to the pre-conference and subsequent observation.

*Note, it is strongly advised that educators click ‘Save’ throughout time spent completing the form, as to ensure all data is properly saved. Saving will not send any information to the observer.

• Once the Pre-Conference form is submitted to the observer, the educator will notice the form has moved from the ‘Action Required’ section to the ‘In Progress’ section.

• The form is available for the educator to view/print at this time, but not for additional edit.

• Once the observer finalizes the Pre-Conference form, the form will move into the ‘Complete’ section.

*Note: This may occur prior to the observation or at the conclusion of the post-conference.

• When the scheduled date of the observation arrives, the observer will visit and conduct the observation.

Educator Tips for OASYS

• After the observer has left, the educator may open, complete and submit the Self-Reflection form (in the Action Required section). This form must be submitted within 48 hours of the observation. Click ‘Submit Self-Reflection’ to open and complete the form.

• Complete the Self-Reflection form, filling out all required fields (clicking ‘Save’ along the way). When the educator is ready to submit to the observer, click ‘Submit’.

Within 5 school days after the observation, the observer will conduct the post-conference with the educator. (The observer will contact the educator to arrange the date/time.)• During the post-conference, the observer will discuss the lesson with the educator. • Areas of refinement and reinforcement will be addressed as well as specific feedback

relating to growth and support measures for the educator. • Before the post-conference is complete, the observer will submit the observation form

(including information discussed in the post-conference relating to feedback and growth/support) to the educator.

• The educator may now ‘Acknowledge’ the observation. An educator may leave comments to be recorded on the form prior to acknowledging.

Educator Tips for OASYS

• To open the observation form, click ‘Acknowledge Observation’. Scroll to the bottom of the form. After review, click ‘Acknowledge’.

• To leave a comment, click ‘Comment’ then ‘Submit’. The educator will be returned to the form to click ‘Acknowledge’.

• If no comments are needed, simply open the form and click ‘Acknowledge’.

• Once all elements are acknowledged, the observation component (and all elements) are complete and viewable in the ‘Complete’ section.

Educator Tips for OASYS

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UNANNOUNCED OBSERVATIONS ONLY

• The observer will conduct an unannounced observation without giving prior notice to the educator.

*Note: Unannounced observations do not have a pre-conference or require an educator to accept any schedules.

• After the observer has left, the educator may open, complete and submit the Self-Reflection form (in the Action Required section). This form must be submitted within 48 hours of the observation. Click ‘Submit Self-Reflection’ to open and complete the form.

• Complete the Self-Reflection form, filling out all required fields (clicking ‘Save’ along the way). When the educator is ready to submit to the observer, click ‘Submit’.

• Required fields are indicated by red/white exclamation marks. Forms will not submit until all required fields are complete.

Educator Tips for OASYS

Within 5 school days after the observation, the observer will conduct the post-conference with the educator. The observer will contact the educator to arrange the date/time.• During the post-conference, the observer will discuss the lesson with the educator. • Areas of refinement and reinforcement will be addressed as well as specific feedback

relating to growth and support measures for the educator. • Before the post-conference is complete, the observer will submit the observation form

(including information discussed in the post-conference relating to feedback and growth/support) to the educator.

• The educator may now ‘Acknowledge’ the observation. An educator may leave comments to be recorded on the form prior to acknowledging.

• To acknowledge, click ‘Acknowledge Observation’. Scroll to the bottom of the form and click ‘Acknowledge’. To leave a comment, click ‘Comment’ then ‘Submit’. The educator will be returned to the form to click ‘Acknowledge’.

• If no comments are needed, simply open the form and click ‘Acknowledge’.

• Once all elements are acknowledged, the observation component (and all elements) are complete and viewable in the ‘Complete’ section.

Educator Tips for OASYS