A systematic study of existing facilities and the determination of future needs

Not directly concerned with the instructional program Though instruction is a consideration

It deals with the relationship of educational plants to the instructional program

Planning is the key to successChoices define our planning

To make plans for housing the educational activities of students and staff for the next several years

Carefully study all available data regarding colleges and the relationship to current COFTE And the projected changes in COFTE

To have a thoughtful, orderly development of a program that will provide classrooms and ancillary facilities to support the total college program In the present In the future

Combines the whole facilities package: Inventory Planned Budget Planned Expenditures COFTE

Complex ? Yes

Complicated ? No

Comprehensive ? Yes

Be accountable to the source Inventory Survey Funding & Expenditures Students (COFTE)

Make everything understandable

Produce a system responsible to its purpose Managing data Planning tool

Provide the best training and support possible for transition to the new system Provide high-quality support for the new

system

Reduce the time it takes to compile the survey

Have a system that is easy to use

Integrate all facilities subsystems into one system

Make your jobs easierSave the colleges timeConserve the colleges resources

Above all:Make everything

ClearSimpleConcise

5-YearSurvey

5-YearWorkplan

SCOA

ProjectTracking

FISH

EFIS

Construction cost data are from historical records using the state cost construction index (CCI) compared to state and national indexes and then applying the index to known historic cost data

Other finance data are imported from the original source or supplied by you

COFTE is imported from the Community Colleges data base

Inventory data is imported from the Community Colleges data base Matched against SREF Mismatch report

Those who are wise, follow sound advice

Aristotle

We designed and built EFIS for all agency users

Here’s our best advice Assign your own college staff to do the

Survey Don’t depend on temporary or contracted

human resources

TransitionFrom Excel spreadsheetTo dot.net

InternetMicrosoft Explorer

After the Survey is submitted and approved, you can create a PPL with a few clicks

An exact match of the survey recommendation(s)

All parts of the new Educational Plant Survey system have specific help items

On screens with a Click the icon and a pop-up box will

appearA link to the Survey User’s ManualA section number for specific help

From the Table of Contents, “Control” & click the Section and you will go directly to the information

Some data are imported Inventory

Most recent data on full surveys (point in time)Supplemental/spot surveys (point in time)

COFTEProjected 5 years out (5 full years from the official beginning

point of the survey) Finance

Everything we have, we populate for you Cost of construction per GSF: new, remodel, renovate

Some data must be provided by you Recommendations for site related work Plans for new construction, remodeling,

renovation Expected cost (if different from standard

computations)

Only board employees have access to EFIS Each college has a security contact who

authorizes access and then OEF approves individuals Update capabilities Read only authority Run reports

You can logon from any computer in the world and review/work on the survey It’s available 24/7

Mostly, we want YOU to be able to use the system to do “YOUR” work

We don’t want to do it for youWe don’t want you to have to get

someone else to do your workSo, we have tried to make it easy

It works the same for every college in the state

Make sure the inventory is accurate before you begin

All recommendations are tied to the inventory and the facilities lists If the inventory is wrong or the facilities

lists are carelessly planned Everything else will be wrong or

carelessly planned