Minute Minute ~ ~

EDUCATION AND COMMUNITY SERVICES COMMITTEE

Meeting of Tuesday 23 October 2007 at 10.30am in Council Offices, English Street, Dumfries

Present Members

Sandra McDowall (Chairman) Gail MacGregor (Vice Chairman)

lvor A Hyslop (Leader)

Patsy Gilroy (Convener)

Ian Blake Ian B Carruthers

John Charteris Brian Collins

James H Dempster John Dougan Gillian Dykes Jack Groom

Thomas Jacques Jeff Leaver

Jane S Maitland Sean W Marshall

John Martin Lorna McGowan

Ronnie Nicholson Doug Snell David Stitt

Alastair Witts Robert McQuistan

Timothy Birrell Elizabeth Ross

Mid Galloway Annandale North Lochar

Dee

Abbey Annandale South Lochar Castle Douglas & Glenkens Mid & Upper Nithsdale Stranraer & North Rhins Mid &Upper Nithsdale Nith Dee Lochar Dee Annandale South Nith Lochar North West Dumfries North West Dumfries Abbey Nith Church Representative Secondary Teacher Representative Primary Teacher Representative

Officials Stewart Atkinson - Group Manager Community Services

Stuart Chambers - Education Officer ICT Neil Carruthers - Childcare Partnership Manager

Caroline Taylor - Acting Group Manager Schools Services

Rachel Doherty - Operations Manager Planning and Resources

Harry Hay - Leisure and Sport Manager West Carol Henshall - Service Manager Committee and

Member Services Kenneth Murray - Antisocial Behaviour Manager

Minute 23 October 2007 Minute

Peter Nelson - Service Manager - ESWCS Property Lindsay Wilson - Service Manager Business

Performance & Development, F i na n cia I Services

Apologies Ted Brown - Annandale North

Michael Dickie - Annandale North Ian Lindsay - Annandale East

Mgr Peter Magee - Church Representative Canon Robin Paisley - Church Representative

Alex Haswell Group Manager Corporate Support & Governance

2

Minute 23 October 2007 Minute

23 Members present

1. MINUTE OF MEETING OF 25 SEPTEMBER 2007

Decision

AGREED

MEMBER -John Charteris entered the meeting - 24 Members present

2. 31 AUGUST 2007 - Report dated 15 October 2007 by Director of Finance.

SCHOOLS SERVICES REVENUE BUDGET MONITORING REPORT AS AT

PROCEDURE - A revised Appendix 1 was tabled.

Decision

NOTED 2.1 2.2 the potential overspends were currently being considered by both Schools Services and Finance Officers; and 2.3 that proposals to identify further savings to address the implications of Single Status were currently being identified and a further report would be brought to an early meeting .

the projected potential overspend of E 0.170M (or 0.14%); the reasons for the projected outturn variances and that options to address

3. AT 31 AUGUST 2007 - Report dated 15 October 2007 by Director of Finance.

COMMUNITY SERVICES REVENUE BUDGET MONITORING REPORT AS

Decision

NOTED 3.1 3.2 the potential overspend were currently being reviewed; and 3.3 single status would represent a significant challenge to Community Services and would be the subject of a report to the next meeting of this Committee.

the projected potential overspend of E 120k; the reasons for the projected outturn variances and that options to address

that the requirement to identify further savings to address the implications of

4. COMMUNITY SERVICES - CAPITAL PROGRAMME AND PROPERTY ISSUES - OCTOBER 2007 - Report dated 12 October 2007 by Group Manager Community Services.

Decision

NOTED 4.1 for 2007108 and 2008109;

the ongoing project management of Community Services Capital Programmes

AGREED 4.2 the changes in the Capital Maintenance Block;

Minute 23 October 2007 Minute

Maintenance Block

Total Resources available in 2007108 Community Services Maintenance Block Contribution from School Service MB Total

4.3 follows:-

that the Net and Projected costs for each funding block within 2007108 be as

Net Projected Variance Resources costs

f 700k 0 0

flOOk 0 0

f800k 0 0

Current Expenditure Estimates Community Learning and Deve I o p m e n t Cu It u ral Services

Leisure and Sport

Total

f190k f247k + f 57k

f261k f 326k + f 65k

f 349k f 362k +f13k

f800k f936k

4.4 Programme available in Members’ Briefcase.

NOTED that the proposed changes were reflected in the updated full Capital

MEMBER - Ian Blake entered the meeting - 25 Members present

5. DUMFRIES HIGH SCHOOL - REPORT ON CURRENT STRUCTURAL CONDITION AND INVESTMENT OPTIONS AVAILABLE TO CONTINUE SERVICE DELIVERY - Report dated 15 October 2007 by Acting Group Manager Schools Services.

Decision

5.1 consultants, which had been agreed by an external consultant, that the building was currently safe; and

NOTED that confirmation had been received from the in-house structural

5.2 AGREED the following proposals:-

5.2.1 install monitoring and further security arrangements at an estimated cost o f f IOOK, to be funded from the Maintenance Block FURTHER AGREED that Members would continue to receive further updates as appropriate;

5.2.2 carry out a review of the Health and Safety arrangements of the school “site” in consultation with the Council’s Health and Safety Manager, before the start of the new term on 22 October 2007;

5.2.3 carry out work to support the existing structure, primarily to the southern facing gable, at an estimated cost o f f IOOk, to be funded from the School Fund;

Minute 23 October 2007 Minute

5.2.4 as a precautionary measure, develop designs and seek appropriate statutory consents, i.e. planning and building control consents, for a relocatable classroom facility which could be built on an area of the adjacent playing fields;

5.2.5 to a receive a report to the next meeting on the remit and process for the review of secondary provision in Dumfries; and

5.2.6 consider the detailed proposals for the relocatable classroom facility, together with associated costs, at a future Committee, together with an update on the monitoring reports.

6. Group Manager Schools Services.

DETERMINED TO SUCCEED - Report dated 15 October 2007 by Acting

Decision

NOTED 6.1 the sector-leading and national successes that the Determined to Succeed Programme had brought to the young people of Dumfries and Galloway; and 6.2 the impact that withdrawal of funding from Determined to Succeed would have on current service delivery in the following areas: 6.2.1 the Determined to Succeed team which managed and develops all key aspects; 6.2.2 Innovation funding which is available for all educational establishments, 3-1 8; 6.2.3 the Work-Related Learning system, including Work Experience Placements and Risk Assessments; 6.2.4 the School/College Partnership Programme; 6.2.5 the Responsible Citizenship Programme, including Sustainable Development Education; and 6.2.6 the on line teaching facility SCHOLAR and e-learning Programme; and 6.3 WELCOMED the outcomes and successes from this programme and recognised the need to explore sponsorship to support their continuation.

MEMBER - Ronnie Nicholson left the meeting - 24 Members present

7. October 2007 by Acting Group Manager Schools Services.

POLICY AND PROCEDURES FOR HOME EDUCATION - Report dated 15

Decision

AGREED the adoption of the “Policy and Procedures for Home Education” as Education Authority Policy.

Minute 23 October 2007 Minute

Group Name Galloway Childcare Company

MEMBER - Ronnie Nicholson re-entered the meeting - 25 Members present

Amount f 93,186

8. October 2007 by Acting Group Manager Schools Services.

NATIONAL CHILDCARE STRATEGY FUNDING 2007108 - Report dated 15

Georgetown Playcare Ltd Lanaholm Plavcare Ltd

Decision

20,000 15.533

8.1 condition at 8.2 to enable those individual childcare providers identified as facing financial crisis to access one-off development funding to allow them time to move towards a financially viable basis:-

APPROVED the following allocations totalling E 186,269 subject to the

Laurieknowe Out of School Care Lincluden After School Group

7,750 15.000

Lochmaben Playcare Moffat Small ‘n Tall TOTAL

15,000 19,800 186.269

AGREED 8.2 that allocations be paid on a phased basis, subject to compliance with a written agreement between the childcare provider and the Local Authority, which was consistent with guidance contained within the document “Following the Public Po u n d ” ; 8.3 to receive a further report on the spend of the balance of National Childcare Strategy funding in financial year 2007/08; 8.4 to receive a further report in early 2008 on the progress made by these groups towards the introduction of agreements with the Local Authority and to advise of any relevant issues which could affect the continuation of payments; and 8.5 should be considered as part of the Childcare Review.

that the future basis for the allocation of National Childcare Strategy funding

MEMBER - Patsy Gilroy left the meeting - 24 Members present

9. AUTHORITY IMPLEMENTATION OF THE NATIONAL SCHOOLS INTRANET (GLOW) - Report dated 15 October 2007 by Acting Group Manager Schools Services.

Decision

9.1 eight temporary GLOW Assistants until June 2009; 9.2 Customer Review Board, and 9.3

APPROVED the GLOW Implementation Plan including the appointment of

AGREED that the GLOW Implementation Plan be submitted to the GLOW

NOTED the issues and risks raised in the paper.

MEMBERS - Timothy Birrell, Robert McQuistan and Elizabeth Ross left the meeting - 21 Members present

Minute 23 October 2007 Minute

I O . MANAGEMENT INFORMATION DOCUMENT UPDATE - Report dated 5 October 2007 by Group Manager Community Services.

LEISURE AND SPORT BEST VALUE ASSESSMENT PERFORMANCE

10.1 ENDORSED the production and implementation of the Leisure and Sport performance Management Information Document; and 10.2 AGREED that Leisure and Sport should present a report detailing progress on the implementation of the Performance Management Information Planning Document to Education and Community Services Committee in one year’s time.

11. Group Manager Community Services.

YEAR OF THE HOMECOMING 2009 - Report dated 15 October 2007 by

Decision

11 .I NOTED the decisions taken by Policy Committee on 4 September 2007 in relation to Homecoming 2009; 11.2 AGREED to make a financial contribution to Homecoming 2009 in Dumfries and Galloway in each of 2008-09 and 2009-10 financial years by allocating the f21,600 previously used to fund the Festival and Events Strategy 2005-07; and 11.3 NOTED that future progress reports on Homecoming would be presented jointly to the Education and Community Services and Planning, Housing and Environment Committees.

MEMBERS -Jack Groom, Ronnie Nicholson and Doug Snell left the meeting - 18 Members present

12. Group Manager Community Services.

ANTI SOCIAL BEHAVIOUR UPDATE - Report dated 15 October 2007 by

Decision

NOTED 12.1 the present position in relation to the Council led Antisocial Behaviour Team; 12.2 the overview Report for 2006/2007 submitted to the former Scottish Executive, and the reduction in the number of Outcomes reported on for that year; 12.3 the changes to the funding processes from the new Scottish Government that are now anticipated for antisocial behaviour and wider Community Safety issues; and 12.4 AGREED to receive a further report once future reporting lines for Antisocial Behaviour, within a coherent Community Safety Strategy have been agreed.

Minute Minute

EDUCATION AND COMMUNITY SERVICES COMMITTEE

Meeting of Tuesday 20 November 2007 at 2.00pm in Council Offices, English Street, Dumfries

Present

Members Sandra McDowall (Chairman)

Gail MacGregor (Vice Chairman) lvor A Hyslop

(Leader) Patsy Gilroy

(Convener) Ian Blake

Ted Brown Ian B Carruthers

Brian Collins Michael Dickie

Gillian Dykes Jack Groom

Thomas Jacques Jeff Leaver

Ian Lindsay Jane S Maitland

Sean W Marshall John Martin

Lorna McGowan Ronnie Nicholson

Doug Snell David Stitt

Mgr Peter Magee Robert McQuistan

Canon Robin Paisley Timothy Birrell Elizabeth Ross

- Mid Galloway - Annandale North - Lochar

- Dee

Abbey Annandale North Annandale South Castle Douglas & Glenkens Annandale North Mid &Upper Nithsdale Nith Dee Lochar Annandale East Dee Annandale South Nith Lochar North West Dumfries North West Dumfries Abbey Church Rep resen tative Church Representative Church Representative Secondary Teacher Representative Primary Teacher Representative

Officials Colin Grant - Service Director, Schools Services

Sheila Armstrong - Business Manager, Community Services

I m provemen t Rachel Doherty - Operations Manager, Planning and

Carol Henshall - Service Manager, Committee and

Terry Johnson - Manager, Young People’s Support

Keith Best - Operations Manager, Quality and

support

Member Services

Service

Minute 20 November 2007 Minute

Chris McHardy - Service Manager, Property Services Ralston McKay - Area Principal Psychologist

Peter Nelson - Service Manager, ESWCS Property Caroline Taylor - Group Business Manager

Rhona Wells - Project Manager PPP

Apologies John Charteris - Lochar

James H Dempster - Mid & Upper Nithsdale John Dougan - Stranraer & North Rhins Alastair Witts - Nith

Alex Haswell Group Manager Corporate Support & Governance

Minute 20 November 2007 Minute

26 Members present

0.1 MEMBERS : DECLARATIONS OF INTEREST

0 Gillian Dykes declared an interest in Item 10 - Support for a Young Person with Learning Difficulties and left the meeting for this item.

0 Doug Snell declared an interest in Item 10 - Support for a Young Person with Learning Difficulties and left the meeting for this item.

I. MINUTE OF MEETING OF 23 OCTOBER 2007

Decision

AGREED

I A NEED FOR A DECISION

ITEM OF BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE

Decision

AGREED to adopt a convention that minutes be first circulated electronically and thereafter enclosed with the papers for the meeting at which approval of the minutes is subject.

2. dated 12 November 2007 by Corporate Director of Corporate Services.

SCHOOLS SERVICES CAPITAL PROGRAMME FOR 2007/2008 - Report

PROCEDURE - A revised Appendix 2 was tabled

VOTE

2.1 receive via Briefcase an annual update on school rolls across the region based on the September census.

MOTION by IVOR A HYSLOP, seconded by SANDRA McDOWALL to

2.2 AMENDMENT by SEAN W MARSHALL, seconded by JEFF LEAVER to receive a bi-annual update via Briefcase and monitoring reports to Committee on school rolls and school estate.

2.3 On a vote being taken by roll call, Members voted as follows:-

Motion - 14 votes being:-

Sandra McDowall, Gail MacGregor, lvor A Hyslop, Patsy Gilroy, Ian Blake. Ian Carruthers, Brian Collins, Michael Dickie, Gillian Dykes, Jack Groom, Ian Lindsay, Jane S Maitland, Lorna McGowan and Doug Snell.

Amendment - 7 votes being:-

Ted Brown, Thomas Jacques, Jeff Leaver, Sean W Marshall, John Marshall, Ronnie Nicholson and David Stitt.

Minute 20 November 2007 Minute

Abstentions - 3 being:-

Robert McQuistan, Mgr Peter Magee and Canon Robin Paisley.

2.4 based on the September annual census;

AGREED to receive via Briefcase an update on school rolls across the region

2.2 to date; 2.3

NOTED the physical and financial progress on the Schools Fund Programme

APPROVED the proposed additional projects for inclusion in the programme;

AGREED 2.4 within the School Estate Management Plan, and submit a further report to this Committee in March 2008; 2.5 to receive a further report in January 2008 providing advice on how the Council could create a provision for Planned Preventative Maintenance;

that the School Estate Management Group should review the current priorities

NOTED 2.6 the progress on the 2A schools;

2.7 AGREED that the Sinking Fund, set up to support the PPP project, should fund the 2A schools APPRECIATING that any shortfall, established after the PPP project reached financial close, would be a charge on the Maintenance Block;

2.8 which required to be spent by February 2008;

NOTED the childcare and early years provision funding allocation of f262k,

AGREED 2.9 the proposed allocations to the voluntary and private sector partner groups which total f93,721 and represent 36% of the funding allocated (Appendix 1) 2.10 that the balance of funding of f 168,123 should be used to provide a new nursery facility at Penninghame Primary School; and 2.1 1 that, if a voluntary or private sector group declined its allocation, the funds released would be added to the local authority element.

3. dated 13 November 2007 by Service Director Schools Services.

SCHOOLS SERVICES STRATEGIC PLANNING STRUCTURE - Report

Decision

3.1 would be achieved in response to the inspection of the Education functions of Dumfries and Galloway Council, as contained in the Her Majesty’s Inspectorate of Education report of May 2007 in relation to the action points on the quality of education provision by Dumfries and Galloway Council; 3.2 Schools, Leadership and Management, Learning and Teaching and Pupil Support, to improve the support given centrally to schools (Appendix 2); and

APPROVED the Strategic Planning Structure and the scope of the work that

ENDORSED the establishment of the Strategic Groups; Ambitious Excellent

Minute 20 November 2007 Minute __

3.3 AGREED to further consider the Strategic Planning Structure at the seminar on current School Services issues, including the Inspection of Education Authorities Action Plan, on 18 December 2007.

MEMBER - Robert McQuistan left the meeting - 25 Members present

4. DUMFRIES SECONDARY SCHOOL REVIEW REMIT AND PROCESS - Report dated 13 November 2007 by Service Director Schools Services.

4.1 the remit for the review; (2) that the outcome of the Review should be the subject of a Members’ Seminar, in advance of it being considered by the Education and Community Services Committee in August 2008; and (3) that no schools would be closed as a consequence of this review without the clear agreement and support of the pupils and parents of the schools involved.

MOTION by RONNIE NICHOLSON, seconded by JEFF LEAVER to agree (1)

4.2 the remit for the review; and (2) that the outcome of the Review should be the subject of a Members’ Seminar, in advance of it being considered by the Education and Community Services Committee in August 2008.

AMENDMENT by IVOR A HYSLOP, seconded by PATSY GILROY to agree

4.3 On a vote being taken by roll call, Members voted as follows:-

Motion - 7 votes being:-

Ted Brown, Jeff Leaver, Sean W Marshall, John Martin, Ronnie Nicholson, Doug Snell and David Stitt.

Amendment - 14 votes being:-

Sandra McDowall, Gail MacGregor, lvor Hyslop, Patsy Gilroy, Ian Blake, Ian Carruthers, Brian Collins, Michael Dickie, Gillian Dykes, Jack Groom, Thomas Jacques, Ian Lindsay, Jane S Maitland and Lorna McGowan.

Abstentions - 2 being:-

Mgr Peter Magee and Canon Robin Paisley.

Decision

AGREED 4.1 4.2 in advance of it being considered by the Education and Community Services Committee in August 2008.

the remit for the review (Appendix 3); and that the outcome of the review should be the subject of a Members’ Seminar,

MEMBER - Ronnie Nicholson left the meeting - 24 Members present

Minute 20 November 2007 Minute

5. 13 November 2007 by Service Director Schools Services.

ST ANDREW’S PRIMARY SCHOOL PROPOSED CLOSURE - Report dated

Decision

AGREED 5.1 the new RC Primary School at Ladyacre on construction completion; and 5.2

to the closure of St Andrew’s RC Primary School with transfer of the pupils to

that this decision would to be referred to Scottish Government for ratification.

MEMBERS - Ronnie Nicholson re-entered and Ted Brown, Ian Carruthers, Patsy Gilroy, Mgr Magee and John Martin left the meeting - 20 Members present

6. YOUNG PEOPLE’S SUPPORT SERVICE - PROGRESS REPORT NOVEMBER 2007 - Report dated 14 November 2007 by Service Director Schools Services.

Decision

AGREED 6.1 arrangements for the provision of integrated support to vulnerable young people, as part of the “Behaviour Matters” Action Plan, and the result reported back to Members at their meeting in February 2008 APPRECIATING that should there be a requirement to progress decision making that a co-joined meeting be held with Social Work Services Committee in February 2008; 6.2 that temporary staff contracts be extended to 31 March 2008; and 6.3 that the review be considered by the Social Work Services Committee at its meeting on 6 December 2007 and the views expressed taken into account in the review process and outcomes.

that a review be undertaken to identify the most appropriate future

MEMBER - Patsy Gilroy re-entered the meeting - 21 Members present

7. Director Schools Services.

SCHOOLS’ MUSIC SERVICE - Report dated 13 November 2007 by Service

Decision

NOTED 7.1 that the recent Education Authority Inspection report highlighted, as an example of Good Practice, the ‘sector-leading and national successes’ of the Music Service in Dumfries and Galloway and, in particular:- 7.1 .I availability of instrumental lessons in schools in remote parts of the authority through an internationally acclaimed Video Conferencing Teaching Programme; 7.1.2 provision of newly commissioned resources for schools; 7.1.3 ongoing comprehensive training programme in Creativity and Singing for primary classroom teachers; and 7.1.4 creation of an ‘Introduction to the Instruments of the Orchestra’ DVD for all Dumfries and Galloway schools; and

Minute 20 November 2007 Minute

7.2 have on current service delivery.

the impact that withdrawal of funding from the Youth Music Initiative would

MEMBERS - Ted Brown re-entered and Ronnie Nicholson left the meeting - 19 Members present

8. THIRD SECTOR FUNDING 2007108 TO 2009/10: PROGRESS REPORT - Report dated 7 November 2007 by Group Manager Community Services.

Decision

AGREED 8.1 agreed at Resourcing the Voluntary Sector Ad Hoc Sub Committee on 30 January 2007; 8.2 before the annual decision making meeting on third sector funding applications in February or March 2008 and that a further report would be received in financial year 2008/09 to inform the decision making process for third sector funding for 2009/10; and 8.3 NOTED the situation concerning contracts/monitoring/internal audit and that certain funding payments were currently being withheld.

that Mossburn Community Farm had fulfilled all of the conditions that were

that the process to identify strategic partners/activities would not be completed

MEMBER - Gillian Dykes and Doug Snell declared an interest and left the meeting - 17 Members present

9. LOCAL GOVERNMENT (SCOTLAND) ACT 1973

Decision

AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50A(4) of and paragraph 4 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

I O . SUPPORT FOR A YOUNG PERSON WITH LEARNING DIFFICULTIES - Report dated 13 November 2007 by Service Director Schools Services.

Decision

NOTED 10.1 the decision in principle by the Children’s Services Sub Committee in January 2007 to support the attendance of this young person at a Further Education College;

AGREED 10.2 with reluctance, and appreciating that there was no duty on the Education Authority in relation to the provision of Further Education for this young person, not to meet the costs of this placement, which were estimated at f69k for 2008/09 and f227k for the full three-year period, due to the financial pressures now facing the Council; and 10.3 that, in view of the current budget constraints, any further similar applications should not be considered for support, pending the outcome of the discussions between COSLA and the Scottish Government which would inform the development of a policy to cover such cases in an equitable and transparent way.

APPENDIX 1

Organisation

1 Kids Ahoy Childcare Centre

Early Years, Childcare and Play Capital Fund 2007/08

Bid Requested (E)

12,000

2 3 4 5

Happy Faces Nursery 11,020 Lynda Halley, Childminder 800 Little Acorns 28,000 Karen Flanagan, Childminder 798

1,500 798

Outdoor play equipment Laptop, digital camera, printer, scanner

and coDier 6 7

8

Crossmichael & Parton Playgroup 5,000 Dee Childcare 700

Moffat Childcare 29,500

1,500 700

Improvements to outside play area Outdoor play equipment and storage

shed for eauiDment

for 5-12 vear olds

1,500 1 .ooo

1,500 I Towards play & recreational equipment I

Improving facilities for out of school care Plav eauiDment and storaae

800 1 In securing outdoor play area

9 10

Annan After School Care 1,000 Kirkcolm PartnershiD Nurserv 1354 1354

1,500 Storage solutions

Creating play and recreational outdoor mace

11 Galloway Childcare'Compaiy 8,000

12 Lang holm Playcare Ltd 3,000 1,500

790

750

1,500

Storage solutions and outdoor activity equipment

Books, play equipment and children's resources (buggies)

Towards play equipment, safety clothing and pushchairs

Towards upgrading facilities, both indoors and outdoors

- 13

14

Yvonne Bell, Childminder 790

Irene McLatchie, Childminder 750

15 I Seabright Nursery 5,563

16 17

-1 8 I Lynne Williamson, Childminder I 7,780 I 1,000 I Towards improvi

Kathleen Scott, Childminder 750 750 Outdoor storage and indoor furniture Maxwelltown Playcare & Maxplay 2 (2 bids) 31,952 1,500 x 2 Towards outdoor storage equipment

ing the care and learning I 19

environment Michelle Wallace, Childminder 500 500 Towards children's play resources

20 21 22

I . I I I resources I

" Karen MU,~.,.,.., - - - Sparklers Nursery, Gretna 14,659 1,500 Towards outdoor play equipment Sparklers Nursery, Annan 6,291 1,500 Towards improving facilities and

23 24

Penny Walpole, Childminder 1,200 1,200 Towards improving facilities Sarah McAdam, Childminder 750 750 Towards storage solutions for resources

fsafetv)

equipment and flooring 1 27

I 300 I 300 I Towards outdoor eauiPment (see-saw) I

high chair) Pauline Wells, Childminder 450 450 Towards indoor and outdoor play, safety

I I , _ _ _ - - -

1,500 1 Towards improving the facility for better I - ^ ^ ^

28 I Nicola Oakes, Childminder

30

31

32

33

34

29 I Plavworks I 3,uuu I usage of space

play equipment

resources

equipment and children's furniture

outdoor safety equipment

Springholm Playgroup 1,310 1,310 Towards outdoor storage for outdoor

Ace Playgroup 750 750 Outdoor clothing, equipment and

Caroline Gamble, Childminder 700 700 Towards outdoor storage, play

Lois Bates, Childminder 1,170 1,000 Baby equipment, toys, car safety and

Kirkcudbright Pre-School Group 3,444 1,500 Improve the facilities

740 740

1,690 1,500

700 700

Georgetown Playcare Ltd +------ Moira Elliot, Childminder

Towards improving the facilities, play equipment (indoors & outdoors)

Towards upgrading facilities and storage solutions

Towards computer equipment to

35 Agnes Kettles, Childminder

16,054

800

children to use 1,500 Towards outdoor area development and

equipment for children’s sensory room 800 Towards storage equipment and play

resources

Heather Woodliff, Childminder

38 ABC Nursery

50 1 Ann Hornell, Childminder

39

40

Whauphill Playgroup

Evelyn Taylor, Childminder

I I improve the business and for older

959 storage equipment

Outdoor and indoor play and storage ea uioment

959

600 I 600 I Towards outdoor play, safety and

41

42

Michaela Bland, Childminder

Susan Moffat, Childminder 500 1,100

highchair, outdoor equip and equip for children with ASN

500 Children’s buggy (ie equipment) 1,100 AS play equipment, storage, buggy, 43 Allison Slavin, Childminder

~~~

600 1,000

600 Computer equipment for older children 1,000 Children’s equip (car/pram/buggy), baby

600 600 400 400

250 250

toys, storage, indoor and outdoor play equip

Towards securing outdoor play area Towards improving quality of equip for

chi Id ren Plav eauiPment for babies

46 47

48 49

Sheila McKeand, Childminder Lesley Brown, Childminder

Janice Campbell, Childminder Jean Galligan, Childminder 600

500

600 Outdoor equip, safety equip and storage for outdoors

500 Laptop with software for pre-school children

I"' a - . . St ran raer Busy Bees Playgroup, Corsewall Crescent, 1,000 S t ran raer Cathy Miller, Childminder 900

~

56 i 57

and outside for parents and children Towards improving facilities for parents

and also storage solutions Towards storage, play equip and IT

1,000

900

P-

Port William Playgroup

Christine Kerr, Childminder Lochmaben Playcare

Maxi Mum Child Care

k

equip

outdoor area use 6,195 1,500 To improve the facilities to enhance

700 700 Towards indoor and outdoor play equip 2,500 1,500 Towards improving the outdoor play

5,000 1,500 Towards improving facilities (expanding area

Tinv Toes Davcare Nurserv existing space)

3,600 1,500 Towards improving the outdoor are

Liza Woods, Childminder

Anne Marie Flannigan, Childminder

Jane Swanston, Childminder

Haugh of Urr Playgroup

Happy Days Nursery

(storage, safety, play equip)

solutions and equip

play equip

equip for children from 0-1 O+ age

play and IT equip

eauiD for OSC

2,066 1,500 Towards indoor and outdoor storage

3,100 1,200 To improve the outdoor area and provide

1,350 1,000 To provide indoor and outdoor play

4,950 1,500 Towards outdoor storage play equip, ,

4,198 1,500 Towards adapting facilities and providing

Bea McGregor, Childminder Glenda Riddick, Childminder

1,140 1,000 IT equip, saieiy gates for driveway 2,333 1,000 Towards storage solutions, improving

Calderbank Nursery

Kinderhouse Service Ltd

indoor space and play equip

indoor storage solutions 2,685 1,500 Towards improving outdoor space and

15,000 1,500 Towards expansion of baby care and

68

182 I

Dumfries Childminding Group

Lesley Berridge, Childminder

Joyce Moffat, Childminder

Rosemary Donovan, Childminder

Fiona Burton, Childminder

Carole Turner. Childminder Anne Connan, Childminder

Laurieknowe out of school scheme Ltd Grace Rogerson, Childminder

Annandale & Eskdale Sport and Leisure Trust

Lesley Murray, Childminder

Anne Johnstone, Childminder

Lois Lane, Childminder

Dalbeattie Plavarour, Lynn Gilston, Childminder

2,020

600

800

600

750

130 2,500

855 845

6,000

400

480

1,700

750 1,240

1,500

600

800

600

750

130 1,500

855 845

1,500 x 2

400

480

1,000

750 1.240

toddler service Towards refurbishment, storage, play

and IT equip Towards outdoor play clothing and

indoor smoke alarm Towards outdoor storage shed, indoor

storage and play equip Towards improving the safety of the

outdoor area Towards a playhouse for outdoor area,

which will double as storage Towards outdoor furniture (swing seat)

Towards a sun room (1,2,3) or improving the outdoor area

Towards indoor and outdoor play equip Towards storage equip, indoor and

outdoor play equip, outdoor clothing and car seats

(1) Newington, Annan (2) Beechgrove, Moffat

For soft play equip to be used by local groups and the wider community

Towards outdoor play equip and a roof on existing storage shed

Towards storage solutions and a lap top computer (for business)

Towards outdoor play equip (E 700 - laptop)

Play area and purchasing equip Towards improving facilities for OSC and

purchasing outdoor play equip

83

84

85 86

87

Linda Steel, Childminder

St Columba’s Playgroup

~ ~~

Penpont, Keir and Tynron Playgroup Christine Weir, YMCA (YI, Y2 and Y3)

Minnigaff Community Nursery

Total

4,000

1,000

8,500 3,000

3,500

309,481

1,500

1,000

1,500 3,000 (3 bids)

1000

93,721

To develop OSC provision (equip, storaae etc)

Towards safety flooring in toilets, replacing existing hen house and

forming a new slab pathway Towards their “new build”

Towards storage equip, indoor and outdoor Dlav eauiD.

Towards improvement of outdoor play area by creation of a doorway

APPENDIX 2

SCHOOLS SERVICES STRATEGIC PLANNING STRUCTURE

1. 0 The Chair of each group will be agreed by the SSMT; Appendix 1 0 The membership of each group should be agreed by the SSMT,

Membership should represent the broad interests of Schools Services, without the numbers becoming unwieldy;

0 Individuals may be co-opted onto a Strategic Group, or sub group, to assist with a specific short term task, out-with these arrangements with the prior approval of the chair.

MEMBERSHIP OF THE STRATEGIC GROUPS

2. The role of the groups has been developed, learning lessons from the past, to reduce and streamline the overall number of working groups in the service.

THE ROLE OF THE STRATEGY GROUPS

Role of the Ambitious Excellent Schools Strategy Group

0

0

0

To provide a strategic lead to the chairs of the three groups (L & M, L & TI and PS) which actively promotes a climate of innovation, creativity, ambition and excellence throughout Dumfries and Galloway Schools. To oversee the three strategic Groups in order to support schools to improve the quality of education and raise levels of achievement of all learners To strategically build capacity by empowering the three strategic groups to deliver outcomes at a local level To plan relevant actions required to deliver the strategic priorities of Ambitious Excellent Schools and the values and beliefs that guide the EIP. To ensure that cross-cutting issues are appropriately dealt with; To liaise with the multi-agency planning and delivery groups to support the ICSP; To identify areas for improvement and to make recommendations for action to the SSMT; To monitor the implementation of specific support to schools by the three Strategy Groups. To act as a filter to other external initiatives;

Role of the Leadership and Management, Learning and Teaching, Pupil Support Strategy Groups

0 To plan relevant actions required to deliver the strategic priorities as delegated for the assigned drivers within the values and beliefs that guide the EIP.

0 To strategically build capacity and support the delivery of outcomes at a local level 0 To strategically lead support for the implementation of agreed priorities 0 To ensure that the strategic group operates in an open, accountable and responsive way 0 Contribute to a review of the effectiveness of the strategic structure in supporting schools; 0 To delegate development tasks to local area groups for the benefit of all schools 0 To strategically support schools to share and celebrate interesting and innovative practice

3. ROLE OF THE CHAIR The overall Ambitious Excellent Schools Strategic Group will be chaired by the Director of Schools Services whilst each of the three Strategy Groups will be chaired by one of the Operation Managers of Schools Services. A key role of the chair of each group is to inspire

1

APPENDIX 2

group members through effective leadership in the group and representing the groups’ work at SSMT. It is important that each Strategic Group operates with a sense of collective responsibility. The appointment and definition of the role of the Chair should not create an assumption that the Group is being organised and ‘run’ solely by that person; the reality is that, for the group to succeed, it must be seen as ‘everybody’s business’.

The role of the Chair will benefit from an approach that combines such characteristics as - 0 considering organisational issues across and upwards, rather than only downwards in the

work of the group 0 influencing and motivating others, in the group and beyond 0 creating and assembling resources, supported by the SSMT, from all relevant national

initiative sources 0 building stronger teamwork across Schools Services

The role of the Chair is therefore to - 0 Ensure that the group fulfils the roles as set out above; 0 Ensure that the group pays appropriate attention to the relevant national support networks

and cross-cutting issues in its work; 0 Lead the discussion about the importance of development and delivery of actions to

implement the strategic priorities set out in the EIP; 0 Facilitate the effective contribution of all group members and ensure that collaborative

communication is established with the other strategic groups; 0 Represent the work of the group and provide accurate, timely and clear information to, and

from, the SSMT; Ensure effective communication with staff and service users on the actions of the group;

0 Arrange regular evaluation of the group’s performance against the action plan for the key strategic priorities, and (if required) individual contributions.

4. ROLE OF THE MEMBERS Group members will:

Ensure that the group fulfils the roles as set out above; Represent the interests of particular parts of the service, not their own personal views; Maintain knowledge of any changing context within their service, including advising on relevant Statutory Guidance and bring this to the group, contributing constructively and effectively to the group’s debate; Ensure that the group pays appropriate attention to the relevant national support networks and cross-cutting issues in its work; Communicate with the sector of the service they represent on the actions and objectives of the strategic group; Group members therefore need to determine the communication mechanisms to reach all parts of the service they represent and to take soundings from their sectors to the proposals put forward by the group. Be mutually accountable for the actions of the group and work SMART Take the lead on specific aspects of the work plan. All group members must contribute and challenge work in progress. When decisions are reached within the group, all members must line up behind the decision and promote and communicate positively, so that a consistent message is given.

2

APPENDIX 2

STRATEGY GROUP Ambitious Excellent Schools Leadership and Management Learning and Teaching Pupil Support Literacy / Numeracy (Sub group of L & T) Other area sub aroutx

5. OCCASIONAL SUBSTITUTION OF MEMBERS It is anticipated that members will invest in continuity of the Strategy Groups’ work and accordingly ensure regular attendance. Accepting that, by exception, this may not be possible, in the interests of such continuity the following may apply - 0 Members of the group should send a suitable substitute if they cannot attend an

occasion a I meeting ; 0 Members should notify the Chair of the group as soon as this is known; 0 Substitutes should adopt the role of participant, have authority to contribute fully to the

meeting and therefore should be fully briefed before the meeting and de-briefed after it.

CHAIRPERSON Colin Grant Rae Doherty Keith Best John McVie/Andy Pattie To be appointed when necessary To be amointed when necessarv

The Chair should be aware of the continuing non-attendance of any member and discuss this with them directly.

69. GETTING THE BEST OUT OF THE GROUP - EFFECTIVE STRATEGIC GROUPS A. WORKING WITH PURPOSE 0 The overriding purpose of the group is to develop improvements in outcomes as the

starting point; 0 Each Strategic Group will, at least, have an Action Plan for the EIP priorities consistent

with its purpose; 0 The Action Plan will specify appropriate CPD opportunities and support mechanisms to

assist schools in their engagement with the aimed-for service improvements which children, young people and families will experience as a result of the Group’s work;

CHAIRS OF STRATEGY GROUPS NOVEMBER 2007

3

APPENDIX 2

INITIAL SCOPE OF STRATEGY GROUPS

THE LEADERSHIP AND MANAGEMENT-

0

0

0

0

0

0

0

0

0

0

Standard for Headship Leadership, Management staff development opportunities Coaching and mentoring Interview procedures for HT posts Professional Review and Development for all staff S t a nd a rd for Reg ist ra t io n Com pe te n cies - g u id an ce Networking Headteacher forum for consultation and decision making Professional Development opportunities for centrally deployed staff Qua Ii ty Improvement issues

THE LEARNING AND TEACHING STRATEGY GROUP

0 Learning and Teaching Policy 0 A Curriculum for Excellence

Journey to Excellence 0 Literacy Strategy

Numeracy Strategy Assessment is for Learning Performance monitoring

0 Quality Improvement Issues

PLANNING AND IMPLEMENTATION OF:

PUPIL SUPPORT 0 Pupil support guidance

Behaviour Matters 0 Exclusions

Gender Equalities Quality Improvement Issues Transitions

0 Not in Education, Employment or Training (NEET)

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APPENDIX 3

Remit to be considered by the Education and Community Services Committee Review to be considered by the Education and Community Services Committee

Dumfries Secondary School Review Remit

November 2o07

July 2o08

I. Objective

To bring forward proposals to the Education and Community Services Committee as to how the future needs of secondary educational can be met in Dumfries, taking into account the existing provision and the "Smarter Schools S t a n d a rd " .

2. Timescale

3. Resources

The Smarter Schools Team will lead on the Review with support from:

Schools Services Management Team Property Services Service Manager ESWCS Property 4 Dumfries Secondary School Headteachers

Consultations with:

Elected Members MPs / MSPs Community Councils Police Parent Councils Principal - Dumfries and Galloway College Universities in the Crichton Campus Parents Pupils School staff Trade Unions (teaching and non-teaching) Area Manager Economic Regeneration Strategic Planning Roman Catholic Church

Factors to take into account:

Service Delivery:

APPENDIX 3

'P Roll projections (including demographic trends; staying on rates; extra-territorial movements; Reporter's conclusion on the Nithsdale Local Plan / new house building; sensitivity analysis)

'P Aims of a Curriculum for Excellence 'P School service delivery models (including potential for all-through

schools; RC secondary provision - separate school or separate zone within another school)

'P Links to related services (Pupil Support - Learning and Behaviour; Crannog Provision; vocational courses; Dumfries and Galloway College; Crichton campus)

> Integration with community use (formal and informal) and unrelated services (e.g. services for older people)

'P Unit service costs - f/pupil 'P Sustainability 'P Options for service delivery

0 Existing Asset Performance: 'P Statutory Performance Indicators of existing schools (for AMP these

are Suitability, Condition and Accessibility) 'P Requirements of relevant legislation 'P Inspection reports (INEA, Care Commission, etc) 'P KPls for AMP (Suitability, Condition, Sufficiency / Utilisation,

Accessibility, Environmental impact and FM Unit costs) > The green agenda (energy efficiency, carbon footprints) 'P Overall assessment of the availability of existing buildings to meet

future service delivery options

0 New-build Opportunities: 'P Requirements as part of future service delivery options 'P Site availability (costs; compulsory purchase; suitability; planning

constraints; access - pedestrian and vehicular) 'P Costs (initial investment, lifecycle costs, FM costs, potential

reductions) 'P Funding opportunities (Prudential borrowing, PPP, Trust, NPDO,

capita I receipts)