EDITEX - tecnologiaymarcaje.com.mx · EDITEX France _____ EAN/UCC SOLUTIONS FOR THE TEXTILE AND APPAREL INDUSTRY TRADE ITEM NUMBERING, BAR CODING AND ELECTRONIC DATA INTERCHANGE IN

EDITEX France

_________________________________________________________________________________

EAN/UCC SOLUTIONS FOR THE TEXTILE

AND APPAREL INDUSTRY

TRADE ITEM NUMBERING, BAR CODING AND ELECTRONIC

DATA INTERCHANGE IN THE TEXTILE AND APPAREL INDUSTRY

EAN International – EAN/UCC Solutions for the Textile and Apparel Industry __________________________________________________________________________________

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TABLE OF CONTENTS

1. INTRODUCTION .................................................................................................... 5

1.1. WHAT IS THE EAN/UCC SYSTEM?................................................................... 7

1.2. WHAT ARE THE BENEFITS OF USING EAN/UCC STANDARDS?.................. 9

1.3. THE EAN/UCC IDENTIFICATION SYSTEM ....................................................... 9

1.4. BAR CODES ..................................................................................................... 14

1.5. ELECTRONIC DATA INTERCHANGE (EDI) .................................................... 16

2. APPLICATION OF JUST IN TIME PRINCIPLES IN THE TEXTILE INDUSTRY . 18

3. EDI IN JUST IN TIME APPLICATIONS ............................................................... 21

3.1. THE DATA EXCHANGED................................................................................. 22

3.2. THE CODING STANDARD FOR THE ARTICLES............................................ 24

3.3. MARKING THE ARTICLES WITH EAN-13 BAR CODES................................. 28

3.4. IDENTIFICATION OF LOGISTIC UNITS........................................................... 29

3.5. NUMBERING OF COMPANIES, THE EAN-13 LOCATION NUMBER ............. 32

3.6. THE SCENARIO FOR SHARING BASIC DATA............................................... 35

4. SCENARIOS FOR COMMERCIAL TRANSACTIONS ......................................... 44

4.1. THE CONNECTION TO LOGISTICAL DOCUMENTS AND ORDERS ............. 50

5. PROCUREMENT OPTIMISATION WITH SMALL RETAILERS .......................... 52

6. THE INTEGRATION OF TRANSPORT................................................................ 53

7. INTRODUCTION OF EDI - PROJECT MANAGEMENT RECOMMENDATIONS 54


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BIBLIOGRAPHY.......................................................................................................57

ACKNOWLEDGEMENTS .........................................................................................58

EAN MEMBERS LIST...............................................................................................59


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1. INTRODUCTION State-of-the-art Supply Chain Solutions EAN International and EAN Organisations world-wide, together with the Uniform Code Council (UCC), its sister organisation in the USA, develop and promote global, open standards for identification and communication in order to improve supply chain management and other business processes for goods and services. The EAN/UCC system enables state-of-the-art supply chain solutions that reduce cost and optimise cycle times. For textiles and apparel, the design of an optimal supply chain mainly depends on the price sensibility of the products in question. Price insensitive (fashion) products require a responsive supply chain that can successfully cope with unpredictable demand and supply fluctuations. Extra costs associated with such a supply chain (e.g. build-up of inventories and excess capacity) can be met by higher margins typically generated by such products. Price sensitive (functional) products, for example socks, require an efficient supply chain based on Just in Time (JIT) delivery.1 Its inventories and capacity are optimised to minimise waste. Information technology plays a critical role for the success of a supply chain based on JIT principles. Electronic Data Interchange (EDI) capability, bar coding of products and logistic units, identification of locations, and the use of standard message formats are the key supporting features of the application of JIT principles in the textile industry. What are the Benefits of Applying the EAN/UCC System? Bar codes help to automatically capture product movement and sales data at the wholesaler or retailer level, which are then transmitted via EDI to manufacturers. Sales and inventory reports transmitted via EDI allow the manufacturer to determine which products need early replenishment based on pre-established inventory limits. Early sales performance information communicated via EDI provides an opportunity for the manufacturer to hedge against the risk of under or over production, thereby allowing for flexibility in the supply chain. Effective implementation of bar codes and EDI, based on international standards, can significantly improve the operational efficiency of textile and apparel manufacturers, distributors and retailers.

1 Just In Time is a system of delivering products at the moment when they are needed. The purpose is not only to create savings by reducing stocks and “work in progress” levels, but also to reduce lead-times and improve detection of problems and bottlenecks. The concept was created by Taiichi Ohno during the development of the Toyota production system. His production techniques are the basis of what is now called “lean production”.


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The use of the EAN/UCC system enables manufacturers and retailers to fulfil their customers’ wishes better, faster and at less cost. The benefits are: • Reduced inventories and lead times • Shared information on product movement which allows for accurate planning of

activities throughout the supply chain • Increased product handling efficiency, especially in ordering, transporting,

receiving, replenishment, order checking, picking and sorting • More predictable demand, and as a consequence, a reduction of logistic costs • Reduced operating capital due to cost containment and productivity enhancement • Enhanced employee moral as a result of elimination of repetitive and

administrative duties and the use of advanced technology How Can This Document Help? EAN/UCC standards focus on the use of information technology tools, such as automated data capture and EDI messages, to build an efficient supply chain based on international standards. Since information technology by itself is not a panacea, product supply and distribution strategies must be well aligned to allow it to be effective. This document has been written for Senior Executives and Operations Managers in the textile and apparel industry. The first two chapters point to the key issues and benefits of using EAN/UCC standards to increase the overall efficiency of the supply chain. In the following chapters, detailed explanations show how to implement the EAN/UCC system in support of the JIT concept, and the tools used in this process.


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1.1. What Is the EAN/UCC System? EAN/UCC is a world-wide system for identification and communication of products, services, transport units, assets and locations. The standards, which support the system, are managed by EAN International through a network of EAN Numbering Organisations, which develop and maintain coding standards for all users. The system originated in the USA and was established by the Uniform Code Council (UCC) in 1973. The UCC adopted a 12-digit Unified Product Code (UPC), and the first bar codes in open trade were being scanned in 1974. EAN International was created in 1977 as a non-profit organisation to develop an UPC-compatible system. The EAN system was designed as a superset of the UCC system, and principally uses 13 digit numbers. As a consequence of using certain bar codes and numbering structures that represent 14 digits, the system also has 14 digit numbers. Today full global compatibility is achieved by considering all UCC/EAN trade item identification numbers as comprising 14-digits in data base files, right justified and zero filled where necessary. EAN International’s 85 national or regional associations provide full EAN/UCC system implementation support to their member companies in the local language. The UCC administers the same system in the USA and Canada. Today, over 700.000 user companies across the world use the EAN/UCC system. The EAN/UCC system provides for the use of unambiguous numbers to identify goods, services, assets and locations world-wide. These numbers can be represented in bar code symbols to enable their electronic reading wherever required in business processes. The system is designed to overcome the limitations of using company, organisation or sector specific coding systems, and to make trading much more efficient and more responsive to customers needs. These identification numbers are also used in EDI. While providing unique identification numbers, the system can also include additional information such as best before dates, serial numbers, and batch numbers to be shown in a bar coded form. At the moment bar code symbols are being used as data carriers. Other technologies, such as radio frequency tags, might be added in the future. However, any change would only take place after wide consultation and be subject to a significant changeover period. Following the principles and design of the EAN/UCC system means that users can design applications to process EAN/UCC data automatically. The system logic guarantees that data captured from bar codes produces unambiguous electronic messages and processing can be fully pre-programmed.


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To summarise, EAN/UCC system facilitates national and international communication between various trading partners by means of: • Unique and unambiguous identification of products, services and locations • Data carriers allowing for the automatic processing of trade items • Electronic messages that complement logistic and supply information exchange

between trading partners, in a cost effective and consistent manner

Figure 1: EAN/UCC system

EAN/UCC system Efficient Logistics and

Administration Processes

Identification structure for traded products, logistic units, locations and services. ➨ Identification: •Article number •SSCC (logistic unit)

Bar codes or data carriers ➨ Bar codes: •EAN/UPC •ITF •UCC/EAN-128

Standardised business messages that can be sent from computer to computer ➨ EDI: •EANCOM messages


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1.2. What Are The Benefits Of Using EAN/UCC Standards? In an increasingly international trading environment, it is essential to establish an effective communications system, integrating all the trading partners participating in the supply chain - including raw material suppliers, manufacturers, wholesalers, distributors, retailers and final clients or consumers. EAN International offers various means to improve their business efficiency and productivity. The application of EAN/UCC standards can result in: • Significant improvements in logistic operations • Reduction of paperwork costs • Shorter order and delivery lead times • Increased accuracy • Improved supply chain management Enormous cost savings are realised daily by companies who have adopted the EAN/UCC system, because they apply the same solution for communicating with all their trading partners, while remaining entirely free to run their internal applications at their own discretion. The multi-industry aspect of EAN/UCC standards means that any company, in any sector, regardless of where it is located, can apply them. EAN/UCC numbers carry no information about the items they identify. They just act as unique keys to fixed or variable information stored in computer files and may be communicated using standard formats. Identification numbers and related data, standard bar codes for representing this data in machine-readable form, and standard formats for encoding and transmitting business transactions are key elements of the communication language that EAN International provides.

1.3. The EAN/UCC Identification System The EAN/UCC article numbers allow for flexibility in how they are composed and transmitted by supply chain management tools, such as bar codes and EDI. This flexibility has allowed the EAN/UCC article numbers to become a global, multi-sectoral, primary product identification system. The most important consideration when selecting how to represent the article number is the business environment in which the bar code will be scanned and the data shared electronically. Therefore understanding the scanning, printing, electronic communications and database capabilities of trading partners will allow manufacturers to format their product labels for maximum benefit.


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Another consideration for manufacturers is the way the product will be packaged and ordered, prior to selecting an approach to identification and codification. Depending on the choice made, distributors and retailers have to develop their own systems to accommodate the above considerations. It is important to bear in mind that the EAN/UCC article number is key to managing uniqueness, as it identifies products at each level of packaging world-wide. The process of uniqueness management is flexible and offers a variety of options to meet the textile and apparel industry’s needs. The main aspects of EAN/UCC article numbers are highlighted below: • Numeric format • World-wide uniqueness • Unique number for each level of packaging • External data key to unlock fixed attributes stored in a database about the product

(as illustrated in figure 2) EAN/UCC article number in EAN-13 identification format and EAN-13 symbology

The product identification number allows other product attributes to be looked up in a database

Example of attributes that can be found in a database

5 412345 123453

Type of product Manufacturer Size Weight Price Description

Figure 2: The EAN/UCC article number acts as a key to retrieve more

information on the article from a database. Standard Identification Numbers EAN/UCC article numbers, which are used to identify trade or logistic units, are drawn from a global pool of 14-digit numbers. Any EAN item number is logically one of these 14-digit numbers. It is therefore recommended that in databases a 14-digit field be reserved for product identification to accommodate all business requirements.


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Summary of EAN/UCC article numbers: Numbering Structure

Digit Position Check Digit

EAN-14 P14 P13 P12 P11 P10 P9 P8 P7 P6 P5 P4 P3 P2 C

EAN-13 0 P13 P12 P11 P10 P9 P8 P7 P6 P5 P4 P3 P2 C

UPC 0 0 P12 P11 P10 P9 P8 P7 P6 P5 P4 P3 P2 C

EAN-8 0 0 0 0 0 0 P8 P7 P6 P5 P4 P3 P2 C EAN article numbers are unique with respect to all others if considered right justified with leading zeros. This maintains the necessary distinctions between items identified by an EAN-8, UPC, EAN-13 or EAN-14 number. Within this 14-digit field, the alternative values for P14 (first digit when reading from left to right) are given below.

EAN article number expressed in a 14 digit field

P14 Company Prefix Reference Number <------------------------------------------------------->

Check digit

0 P13 P12 P11 P10 P9 P8 P7 P6 P5 P4 P3 P2 C

1 to 8 P13 P12 P11 P10 P9 P8 P7 P6 P5 P4 P3 P2 C

9 P13 P12 P11 P10 P9 P8 P7 P6 P5 P4 P3 P2 C If P14 has the digit value 0, then it is a filler digit for an EAN-13 number expressed in a 14-digit field (e.g. in UCC/EAN-128 symbology). If P14 has the digit value 1 to 8 then it is a logistic variant. It indicates that the item number is an EAN-14 number for fixed measure trade unit (e.g. example a carton containing 20 boxes of plasters). If the logistic variant in position P14 is character 9, it indicates that the item number is structured according to the rules for variable measure trade units (e.g. weight or dimension) and a measure is required to complete the identification using the appropriate Application Identifiers (AI)2. The check digit is always calculated according to the standard EAN algorithm.

2 An Application Identifier is a prefix used to identify the meaning and the format of the data that follows it (data field).


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Data Content Trade items are those, which are priced, ordered or invoiced between business partners inclusive of retail checkouts, or exceptionally, a standard pre-defined item, which needs to be identified at any point in the supply chain. This definition covers raw materials through to the end user products and also includes services, all of them having pre-defined characteristics. Traded items should be marked at source (i.e. as close as possible to the location and time they are produced) with a standard EAN article number. They can be identified using: • EAN/UCC article number (EAN-8, UPC, EAN-13 and EAN-14)

• UCC/EAN-128 Application Identifiers If the item is of variable measure, its identity will need to be completed by measure or in some instances, price information. Other variable information about trade items (e.g. production, packaging, or expiry dates, lot numbers, serial numbers, etc.) is also available as standardised element strings. Each trade item that differs from another, is allocated a unique identification number, which remains the same as long as it is being traded. The same identification number is used for all of these items. The numbers must be used in their entirety within computer systems and must not be used in parts in accordance with their administrative structure. Logistic units are any units that store or transport any combination of trade items, and need to be identified and managed through the supply chain. Each individual unit is allocated a unique serial number, the serial shipping container code (SSCC), which must be different for every logistic unit. Even if the logistic units contain identical trade items, they still require different SSCCs. Attributes (gross weight, outside dimensions, etc.) relating to logistic units have been defined as standardised element strings. Standardised element strings are also available to identify the contents of logistic units, which contain a single type of trade item. Logistic units can be identified using: • EAN/UCC article number • UCC/EAN Logistics Label with the Serial Shipping Container Code (SSCC) • UCC/EAN-128 Application Identifiers (AI)


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Locations The EAN-13 numbering structure is used for this purpose, and each location is given a unique Location Number. The identification of physical, functional or legal entities is required: • For EDI messages • When providing transport information on logistic units • To enable bar coding of actual locations (goods inward, warehouse shelving, etc.) EAN-13 If a company intends to identify an article, an EAN-13 number and bar code should be used. It is important to bear in mind that the EAN/UCC article number is the key to managing uniqueness, as it identifies products at each level of packaging world-wide. The process of uniqueness management can be very flexible and offers textile supplier/labellers a variety of options to meet their respective business needs. For example, the EAN-13 article number, 5412345100010, is structured as:

EAN Company Prefix Reference Number CD M1 M2 M3 M4 M5 M6 M7 N1 N2 N3 N4 N5 C 5 4 1 2 3 4 5 1 0 0 0 1 0 Where: • M1 to M7 indicate the EAN company prefix - in this example, 5412345 • N1 to N5 indicate the reference number given by the member organisation to its

product - in this example, 10001 • C is the check digit (CD) calculated according to the standard EAN algorithm - in this

example, 0 (always 1 digit) UCC/EAN-128 Should additional information (e.g. a batch number), be required to appear on the product, then all additional data (including the article number) can be encoded within UCC/EAN-128.


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Such data, the nature of which is distinguished by means of special prefixes known as Application Identifiers (AI), are concatenated and strung together with the primary product identification. Below is an example of data represented in UCC/EAN-128 symbology. For example, an article with EAN number 04301234000996 and batch number 1998048-113:

(01)04301234000996(10)1998048-113 (01) : Application Identifier for the EAN article number 04301234000996 : EAN article number (10) : Application Identifier for the batch number 1998048-113 : Batch number

1.4. Bar Codes Bar code technology was invented to help organisations automatically capture data on products and services using scanners. Automatic data capture as opposed to manual entry of data is less error-prone and much faster. Statistics indicate 1 error per 300 character entries for keyboard entered information, compared to 1 error per 1,000,000 for scanned bar codes. This, and the fact that bar codes are easy and inexpensive to produce has contributed to their increasing use in various sectors since their large scale introduction in the 1970s. Bar codes are parallel bars and spaces of varying width that when put together in a pattern represent a character (a letter or a number). A bar code language (referred to as symbology) is the structure used to construct patterns as per the specifications. There are many different bar code symbologies, or languages. Each symbology has its own rules for character encodation (e.g. letter, number, punctuation), printing and decoding requirements, error checking, and other features. Most bar codes used in commerce today are linear, i.e. they encode information only in one dimension. One can represent any information using bar codes. That in itself will not generate significant benefits to organisations. The real benefits of bar codes come when information from within and outside the organisation is structured in a manner that is common for all parties. In other words, standardised information structures allow smooth communications between and within organisations. Barrier-free communication is one way of achieving efficiency. Of course, information must be acted upon and the organisational structure must be in place to make this happen.


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The above implies that organisations must first work on standardising information and then apply information technology tools (such as bar codes and EDI) to automate the information exchange process. The process of establishing common information structures is a lengthy and cumbersome task. Fortunately, over the last 20 years the EAN/UCC system has been well established for this purpose and can be deployed effectively in different sectors to achieve this task. The data that comprises each identification number and any extra information that can be provided using the UCC/EAN application identifiers can be regarded as an element string, and they can all be represented in the bar code symbols endorsed by EAN International and UCC. The EAN/UCC system uses the bar code symbologies described below. The UPC/EAN symbology (which forms the basis for the following bar codes: UPC-A, UPC-E, EAN-13, EAN-8 and the 2 and 5 digit add-ons) is a bar code that can be read omnidirectionally. It must be used for all items that are scanned at the point of sale in retail outlets and may be used on other trade items. EAN-13 UPC-A

7 6 1 2 3 4 5 6 7 8 9 0 0 >

0 1 2 3 4 5 6 7 8 9 0 5 The use of the ITF-14 (Interleaved Two of Five) symbology is restricted to the bar coding of identification numbers on trade items not passing through retail checkouts. This symbology is better suited for direct printing onto corrugated fibreboard.

1 7 6 1 2 3 4 5 6 7 8 9 0 7


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The UCC/EAN-128 symbology is a variant of Code 128 symbology. Its use is exclusively licensed by EAN International and UCC. This extremely flexible symbology is used for the encoding of element strings using UCC/EAN application identifiers.

( 0 1 ) 0 7 6 1 2 3 4 5 6 7 8 9 0 0

1.5. Electronic Data Interchange (EDI) EDI is the communication of standardised information between organisations by way of information technology (IT), in other words, communication between computers. Possible applications of EDI include product data, price and product catalogues, purchase orders, despatch advice, order receipt messages, invoice, etc. The idea behind EDI is to minimise human intervention in this exchange and allow employees to focus on business processes rather than administrative functions. Two years after the advent of UN/EDIFACT in 1985, the EAN General Assembly decided to provide full support for the development of UN/EDIFACT messages. UN/EDIFACT stands for the United Nations Electronic Data Interchange For Administration, Commerce and Transport. EAN International was given the mandate to develop subsets of UN/EDIFACT for international EDI transactions. These messages, known as EANCOM®, are implementation guidelines that provide detailed usage notes in simplified language and clear instructions on how to use the messages as well as business situation examples. To date, EAN International has developed 42 standard EDI messages in its EANCOM® standard. They cover the transmission of master data, commercial transactions, report & planning, transport, financial and general messages.


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Company A

Company BIn-HouseApplication

In-HouseApplication

Conversion

Conversion

EANCOMMessage

Figure 3: Mechanics of EDI messages flow between two organisations Successful implementation of EDI requires an integrated organisational approach to meet its requirements. Installing software and technology alone does not generate the benefits desired: The quick exchange of information must correspond with the organisational structures where the parties involved can take immediate action on the information.


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2. APPLICATION OF JUST IN TIME PRINCIPLES IN THE TEXTILE INDUSTRY In the textile environment, the Just in Time (JIT) idea has two main branches: • Just in Time in the downstream flow of finished products; • Just in Time in the upstream flow of raw materials and semi-finished products. The purpose of this brochure is to assist both the manufacturers and retailers in using the EAN/UCC system in support of the application of JIT principles in the downstream flow. According to the stretched flow3 logic, the upstream flow follows the downstream application of JIT. In this context, the flow of information precedes the flow of products.

DOWNSTREAM FLOW

Customer Demand

Retail Stores

Warehouse

MANUFACTURER

Semi-finished products

Cutting & Dyeing

Raw Materials

UPSTREAM FLOW

Figure 4: Just in time in the textile industry: Downstream and Upstream flows

Data arriving from the downstream flow is a pre-requisite for the introduction of JIT in the upstream flow. It is also a consequence of the law of the marketplace, as demand for goods drives their supply. Therefore, JIT in the downstream flow is the process of filling retail store shelves with the right products. The upstream flow is the process of supplying the right raw materials and semi-finished goods needed to produce these products. The

3 The essence of the stretched flow is to exploit information from retail stores in order to enable the greatest possible amount of re-matching of articles that have been requested by customers. The more the articles are subject to fashion phenomena, the greater the benefits are, for both the manufacturer and the retailer.


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application of the JIT concept results in a minimum waste of effort in both flows, measured in terms of low costs and high levels of customer service. Such a flexible and reactive procurement strategy can only be implemented if there is an efficient transmission of commercial, logistical and technical data from the downstream to the upstream branch of the textile industry. Any delay in the upstream application of JIT can cause excess warehousing and manufacturing costs, resulting in a reduction of the overall efficiency of the supply chain. The involvement of suppliers in the development of JIT principles is therefore necessary. The active use of article numbering, bar coding and EDI make it possible to optimally apply the JIT concept in the textile industry. EDI is the backbone of this application. The standardisation that is embodied in the EAN/UCC system is the guarantee that each company will remain autonomous in its business decisions.

2.1. Just In Time In The Downstream Flow Of Textile Products Just in time (JIT) is one of the principal means of improving the performance of the supply chain. Its successful application enables the consumers to buy a wider range of consistently available products. An increase of service levels can lead to increased customer loyalty, which in turn leads to higher sales volumes. The JIT concept can help the distributors to increase their sales by reducing out-of-stocks and to improve their service levels by satisfying their customers’ specific requirements. It also improves their margins by eliminating stocks of unsold products and avoiding the need for price discounts and clearance sales. For the manufacturers, lower inventory and logistics costs are the principal enticement to apply JIT principles. Additional results are obtained by applying the same principles further up in the supply chain (in the upstream flow). The JIT concept offers the following benefits: • Consistent and reliable product availability • Maintainable high levels of service (in terms of delivery accuracy, quality,

completeness and timing) • Optimisation of inventories • Optimisation of handling costs • Optimisation of transportation costs • Optimisation of administrative costs


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Global competition and new production techniques compel manufacturers and distributors to follow consumer preferences at the point of sale and immediately translate them into the production of articles in demand. A 1995 study by the “Institut Français de la Mode”4 showed the willingness of manufacturers to innovate in order to respond to changes in consumer preferences (market demand). Distributors share the same willingness to innovate. This study confirmed that the use of JIT principles produced the highest returns for the manufacturers of products with lengthy manufacturing times or remote production facilities. To respond to the demands for short delivery times (5 to 10 days), a growing number of manufacturers have developed flexible production units dedicated to JIT procurement. Those who have not introduced the JIT concept depend on costly buffer stocks of finished products, thus reducing their operating capital and increasing the risk of unsold products. Besides the commercial aspects of the manufacturer-distributor relationship, closer technical co-operation and the standardised exchange of information can only attain shared objectives. In the long term, the application of JIT principles throughout the textile industry (downstream and upstream) will result in benefits for all parties. The JIT concept can only be implemented if there is an efficient transmission of commercial, logistical and technical data. EANCOM provides an efficient solution for implementing JIT in the textile industry.

4 The French Fashion Institute, Study on the impact of the use of EDI in the textile industry, 1995.


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3. EDI IN JUST IN TIME APPLICATIONS In EDI, it is essential to unambiguously identify the products or services, as well as the parties associated with the transaction. Standardisation of the data exchanged in EDI is essential for automatic processing. In EANCOM messages, a unique EAN global trade item number and each party ideally identify each product by a unique EAN location number. EANCOM provides clear definitions and explanations allowing trading partners to exchange commercial documents in a simple, accurate and cost effective manner. Application of the EAN standards in EDI in the textile industry provides the following benefits: • EAN Standard Numbers are unique and global

EAN identification numbers are unique and recognised world-wide. Use of EAN global trade item numbers means trading partners do not have to maintain complex cross-references for each trading partner’s internal codes.

• EANCOM Standard Messages are simple and accurate

The unambiguous coding of products and locations greatly simplifies EDI messages, reducing transmission costs and facilitating processing.

• EANCOM is a multi-industry standard

The non-significant characteristics of the EAN numbers allows any item to be identified and consequently any business, regardless of its activity, can use EANCOM.

• EANCOM is international

EANCOM messages are used world-wide. The international network of EAN Numbering Organisations covers more than 87 countries. It provides EANCOM support in the local language to an increasing number of user companies world-wide.

• EANCOM guarantees maintenance and support

EAN and its Numbering Organisations are strategically committed to maintain and further develop EANCOM. Representatives from various industries have established several project teams with the objective of analysing specific issues and developing business oriented solutions.


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3.1. The data exchanged The foundation of an EDI application that is shared by several commercial partners is the definition of the data exchanged in terms of their use, the coding standards and the exchange format.

Definition of the data according to their use The data used in the framework of commercial EDI exchanges can be classified according to their function: • Defining the manufacturing specifications • Referencing the articles for customers • Administrative processing • Logistics This document aims to describe the administrative and logistical operations related to Just in Time applications. Administrative data The administrative transactions are the order itself, order acknowledgement, sales report, delivery, invoice and payment advice. In this context, company and article information need to be clearly defined. The companies Whatever the message, the minimum information describing the companies should include: Identification of The partner

an..35 EAN recommends the use of EAN location numbers in the n13 format for the identification of trading partners

Identification format an..3 If the EAN location number is used, the value of this item of data is 9


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The company data will not be used in every message. It should be included in each partner’s internal database: Partner’s name an..35 X 5 Street / Box No. an..35 X 4 Town an..35 Country sub-address an..9 Post code an..9 Country an..3 ISO 3166 alpha 2 code The articles The identification of articles is based on a “traded unit”, an item that is either priced, ordered or invoiced. The basic item of data for day-to-day transactions is the product code. This may be controlled at three levels: the consumer sales unit, the model and the order unit. The consumer sales unit is the article as the final consumer buys it. It is the finest level of differentiation. This unit therefore is defined by the model, the size and the colour, as well as by other parameters specific to each article (e.g. sleeve length of a shirt). The model is a higher level of identification of articles. A model identifies a group of consumer sales units, of which each one is an item. The order unit is the standard grouping of consumer sales units used for placing orders, for delivery and for invoicing. The data needed to manage these three levels are as follows: Product code an..35 The EAN recommendation for product

coding, whatever the level, is the EAN-13 global traded item number

Type of product code an..3 This item of data enables differentiation between the codes allocated to consumer sales units, models and order units

Product code structure an..3 For codes which follow the EAN standards, the value of this code is 9

Description type an..3 Descriptions may be either textual or coded

Characteristic type an..3 e.g. colour, material, etc. Characteristic value an..17 e.g. red, acrylic, etc. Code list responsible agency

an..3 National, sectoral, etc.

Textual description of the product

an..35 X 2 Commercial description of the product

Type of date an..3 Start or end date of application of the


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article characteristics, including the price Date / Time an..35 Expression of the date and/or the time Product price n..15 Expression of the price of the article Type of price an..3 Two types of prices are used, the non-

degraded price list price and the contractual price

Type of quantity an..3 The quantities used are the minimum order quantity and the quantity contained in the minimum procurement unit

Expression of quantity n..15 In units, in metres, etc.

3.2. The coding standard for the articles Trading partners should agree on a common coding standard. In the downstream distribution of textile articles, the standard used at global level is the EAN standard.

Definition The EAN-13 number is a code, which enables objects or services to be identified. It is an international standard, which guarantees the uniqueness of the number allowing it to be recognised unambiguously throughout the world, by all parties. Application

The EAN-13 number is used to identify standard products, i.e. products whose definition is stable over time.

Who creates the EAN number? In general, the company responsible for creating and managing the number is the owner of the brand name of the article. • If articles are not numbered by the owner of the brand name, they may be

numbered by the manufacturer (or the importer or wholesaler) or by the retailer. However, this would only be a temporary number.

• If articles have no brand name, the numbering is done by either:

- the retailer, if he has the exclusivity for selling the article.

- the manufacturer, if the article is sold by several retailers. A special case: If the packaging of the article is changed by a company other than the owner of the brand name (e.g. an intermediary or an importer), the repackaged article has to be assigned with a new number.


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EAN article numbering The EAN-13 global trade item number is made up of 13 digits, as follows:

EAN company prefix Item number Check digit • The EAN company prefix is that of the creator of the number. • The item number is the number allocated to the article. The article’s brand name

owner issues it. • The check digit enables the entry to be verified.

Allocation of the item number Uniqueness • One, and only one, item number, identifies each article. Article numbering to the finest detail The basic elements which characterise a consumer unit are the: • Model at the most detailed level, including details of the finishing • Brand name, if there is one • Material • Size • Shape • Colour • Method of presentation to the final consumer (hanger, plastic bag, box, etc.) Different article numbers will be allocated if one of the above elements changes. Procurement conditions, sales prices or manufacturing lots do not influence the allocation of article numbers.


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Special cases a. Ensembles and suits If several pieces are systematically sold together, a single EAN number should be allocated to the package. Examples: Jacket, waistcoat and trousers of a suit; Jacket and skirt of a lady’s suit; Two pieces of a swimming suit; Two pieces of a pair of pyjamas; A lot of three T-shirts in a plastic bag. Co-ordinates (jacket and trousers in different cloths, but designed to be sold together) should be numbered in the same way as suits. However, if the articles that make up these ensembles may be sold separately, they should be identified individually. b. Lots or packs Lots or packs should be numbered with an EAN number identifying the lot itself, regardless of the codes already allocated to their component parts. c. Models If the model level is used in commercial messages, the models should be numbered in EAN-13. Sequential numbering In order to simplify the creation of article numbers, EAN recommends the use of sequential numbers. The allocaters of numbers should not attach a meaning to them (identification and classification should not be confused).

3453130000018

3453130000025

3453130000032

3453130000049

3453130000056

3453130000063

Blue 3 months

6 months

1 year

3 months

6 months

1 year

Red

3453130000070

3453130000087

3453130000094

3 months

6 months

1 year

Yellow

Model

Figure 5: Example of children’s trousers for ages 3 months, 6 months and 1 year in three colours


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Management rules

Modification of an article If a new version of an article cancels and replaces the preceding version, a new number must be allocated to the article in the following cases: • If the article’s brand name changes; • If the sales name changes, in case the name is important for finding the article on

the shelf; • If there is a change in the quantity (number of constituent pieces) to be purchased

by the consumer; • If there is a change in the composition of the article or one of its characteristics,

which result in the modification of the commercial offer; Change of the proprietor of the brand name • If companies merge or are acquired, the articles should keep their numbers; • If the proprietor of the brand name changes his EAN company prefix (for example,

due to an important change in his legal status), the numbers allocated to the articles before the change should not be modified;

• In case of the purchase of brands or ranges of articles, the articles can keep the

same numbers for a period of two years. The previous owner must not use the same article numbers during this two-year period. Afterwards, the new owner must change the article numbers;

Re-use of EAN numbers • It is preferable not to re-use previously allocated article numbers; • If a number has to be re-used, a minimum period of three years must pass

between the end of one article being on sale and the use of its number to identify another article;


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Management of EAN-13 numbering in data bases The number must be managed by the partners in its entirety (i.e. as a 13-digit number). The extraction of part of the number, for example to identify the manufacturer, may lead to errors or potentially costly mistakes in programming database fields. The allocation of an EAN-13 number to an article does not affect the internal numbers allocated by the trader or the manufacturer. It implies a modification of the structures of the databases to include an “EAN-13 number” field.

3.3. Marking the articles with EAN-13 bar codes

EAN-13 article numbers are represented in bar codes using the EAN-13 symbology. The symbol’s size is 37,29 x 26,26 mm, including the margins, when represented in its normal size. Depending on printing conditions, these dimensions may be multiplied by a minimum magnifying factor between 0.8 and 2.0. The reduction of the height of the bars is likely to reduce the rate of reading at the first pass at cash desks equipped with scanners. The bar code must be in conformity, particularly as regards the contrast, with the international specifications defined in the manual for the use of EAN symbols, which it is recommended to consult.

Information to be included In addition to the bar code, the following information must appear on the labels: • Designation of the article • Size and shape • Composition of the article


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Moreover, space should be set aside to mark the following: • Consumer sales price • Distributor’s internal reference

Attaching the label Labels may be attached in three different ways: stitched, glued or swifted. Adhesive labels glued directly to the cloth may damage the articles. Their use is only recommended if the articles are wrapped.

3.4. Identification of logistic units A logistic unit is a physical unit established for transport and storage (e.g. a carton or a pallet). It should not be confused with a “traded unit”. Using the EAN system, logistic units can be individually tracked and traced in the supply chain. The identification of logistic units, used in storage, delivery and reception operations, is strongly recommended. This is the only way to ensure rapid and reliable processing of orders, transport orders and delivery notes. When ordering a product, retailers do not only purchase a sales unit, but also define its delivery conditions. The logistic unit numbers are bar coded on the units dispatched, thus allowing the products to be tracked in the logistics chain, as well as automate the reception and inventory control processes. In the same way as the articles, logistic units can be identified in the EAN numbering and bar coding system. Three types of logistic units can be distinguished: • homogeneous units made up of one type of article alone • standard mixed parcels, made up of a standard assortment of several articles • logistics units made up of a non-standard group of articles which is defined at each

delivery

Numbering of homogeneous units Homogeneous units are numbered in the same way as articles by using one of the following numbers • EAN-13 • ITF-14 • UCC/EAN-128


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red dress size S3 12345 000001 1

carton of 10 red dresses size S3 12345 000101 8

Figure 6: Example of coding homogenous units with an EAN-13 number

Numbering of standard mixed parcels Standard mixed parcels are numbered with an EAN-13, ITF-14 or UCC/EAN-128 number.

Figure 7: Example of coding standard mixed parcels with an EAN-13 number


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Identification of non-standard mixed parcels Individual parcels cannot be numbered by EAN-13, since each delivery of an individual parcel has a specific content. On the other hand, in order to satisfy the need to be able to trace these parcels, it is recommended that a sequential parcel number, referred to as an SSCC (Serial Shipping Container Code), be attributed to each parcel at the time of delivery. This unique number is transmitted by EDI in the shipment advises and marked on the parcel in UCC/EAN-128.

3 56

2

(00)3 3 25315 1234567890 9

S S C CCompany X

(00)3 3 25315 1234567890 9

Company X S S C C

Figure 8: Use of the SSCC for the identification of individual parcels The structure of the 18-digit Serial Shipping Container Code, or SSCC, is as follows:

Packaging Indicator

EAN company prefix

sequential number check digit

• The packaging indicator is set at 3.

• The EAN company prefix is that of the creator of the SSCC.

• The creator of the SSCC number allocates the sequential number for each unit identified.

• The check digit enables the entry to be verified. It is calculated according to the standard EAN algorithm based on the 17 digits, which precede it.


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3.5. Numbering of companies, the EAN-13 location number

Definition The location number identifies a company, a department or a physical location within a company.

Application The location number is used to identify a company or its department that takes part in a commercial exchange. For example, it allows the identification of the manufacturer’s sales administration, purchase administration and accounting department. The location number identifies the company’s address, contact person and other details.

The creator of the location number The legal entity, which controls the establishments, departments or operating sites that need to be identified, is responsible for the creation and the management of the location numbers. A manufacturer is expected to code his various warehouses, factories or departments. A distributor is responsible for the coding of his subsidiaries and warehouses. If several companies are sharing a warehouse, the location numbers may be defined, either by each company using it, or by the owner of the warehouse.

How to number? The EAN-13 location number is made up of 13 digits, as follows:

EAN company prefix internal location number

check digit

• The EAN company prefix is that of the creator of the code. • The internal location number identifies a whole company or its departments. • A company may number its locations in any way it wants, although EAN

International recommends the use of a sequential code without any significance. • The check digit enables the entry to be verified. It is calculated according to the

same formula as used for EAN-13 numbers.


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Management rules Uniqueness of the number In a given company, a location number has to identify a unique location. Companies, which decentralise the allocation of numbers, should ensure that this uniqueness is respected. Company changes The number must remain unchanged and it should only be modified if the identified location undergoes serious changes. For example, a change in the physical address of the delivery point will result in the creation of a new number. A change of the company name however, does not require the creation of a new number. If a company sells an establishment, which is identified by a location number, the use of the number must stop on the day of the sale. The new owner has to create (or allocate) a new number to identify the location. The modification of a location number should not prevent the execution of all transactions in progress. Termination of a location number When a legal entity ceases to exist, its location numbers must be terminated. The suppression must be effective only when the locations no longer exercise commercial functions. A location number can be re-used three years after it was last allocated.

Warning The number structures described above are presented in order to enable a location number to be created. The location number must be managed by the partners in its entirety (13 digits). The extraction of part of the number in order to identify the company, or a part of the company, may compromise the uniqueness of the number.


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Examples

301 45312 001 0 2

VETIR48, rue Henri Barbusse37000 TOURS

301 45312 002 0 1

VETIR factory4, rue des moulins45893 ORLEANS CEDEX

Distribution platform -issues deliverynotes

301 45312 003 0 0

VETIRDelivery department4, rue des moulins45893 ORLEANS CEDEX

Head Office - issuesinvoice

Production factory -receives orders

Figure 9: Manufacturer’s Location Numbers

Branch which issuesthe order

MODE MODEOrdering department5, rue C. Pachair58000 NEVERS

302 559 12369 01

MODEReception department5, rue C. Pachair58000 NEVERS

302 559 10010 04Reception pointfor the delivery

MODEAccounts department5, rue C. Pachair58000 NEVERS

302 559 10035 03Accounts departmentof the branch which receivesand pays the invoices

Figure 10: Customer Location Numbers

The standard for messages EAN International recommends the use of EANCOM® messages for Just in time applications in the textile and apparel industry. They are described in the next chapter.


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3.6. The scenario for sharing basic data

Data collection by the supplier Each trading partner should create three data bases, as follows: • One to collect information on internal addresses, departments and various

operation sites • One for their customers’ operation sites • One for the products A data quality manager should be appointed. His task is to co-ordinate the updating of the data. The maintenance of the data bases is a collective task, which normally involves several departments in a given company. The steps below establish a product sheet outline: • Establishment of an internal sheet by the product manager during the feasibility

study of the commercial offer

• Allocation of the EAN number at the start of the installation phase

• Validation of the logistical, marketing and commercial data by circulating the internal sheet to the various departments concerned

• Final establishment of the product sheet by the numbering manager

• Distribution to the commercial partners Any modification of the contents of the product file would involve another validation by the various departments. The time needed to collect the data can range from a few days to a month, depending on the organisations and the distribution medium (paper or computer network). Data collection by the customer The product data must reach the customer no later then one week before placing the first order. This lead time corresponds to the time needed to update the article data bases at the referencing centre, the shops and the warehouse.


36

The exchange scenario The exchange of product data can take place at three stages in the sale of the articles: • Before referencing, the articles are not yet numbered, the product sheets are only

descriptive and they cannot be used in a Just in time EDI procedure. At this stage, tools of the electronic catalogue type can be used either on a server or a CD ROM. They enable the models of the articles to be represented visually, and they can then be worked on interactively to finalise the models with the distributor.

• At the time of referencing, the articles must be numbered. At this stage the

transmission of product sheets for the referenced articles should take place. However, this assumes the agreement of the customer and his ability to integrate product data for articles which he may not be selling.

• After referencing, information exchanges are only performed on articles, which

are referenced by the customer.

RETAILER

SUPPLIER

Partner InformationPARTIN message

Product description

PRICAT or PRODAT message

Price list information

PRICAT message

Figure 11: For the last two stages, the exchange scenario is identical

Exchange of partner information In EANCOM®, the exchange of partner information is done by means of the Party Information (PARTIN) message.


37

The supplier has to indicate to his customer all sites needed for the execution of commercial transactions: both from the point of view of the flow of goods and the flow of information.

Figure 12: The supplier’s various sites and functions In the same way, the customer has to communicate all the sites and operations which play a role in commercial operations, as follows:

Figure 13: The customer’s various sites and functions

Order Reception Logistical Functions

Delivery Warehouse

Marketing Functions Product Management

Sales Analysis

Invoicing Financial Functions

Credit Control

Placing of OrdersLogistical Functions

Reception Warehouse Purchasing FunctionsProduct ReferencingSales Analysis

Invoice checkingFinancial Functions

Payment

Points of Sale

Shops or Shelves


38

Example of the declaration of an operation site in an EANCOM® PARTIN message: UNH+00000001+PARTIN:D:96A:UN:EAN006' header BGM+10+124356+6' reference of the partner information message DTM+137:19980201:102' date of the message NAD+FR+5412345000010::9' identification of the sender NAD+MR+4012345500000::9' identification of the addressee UNS+D' end of the header section NAD+BY+3027000000103::9++Textile S.A.+13 BLD LEFEBVRE +PARIS++75015+FR'

identification of the buyer

CTA+SA+:P.GEORGET' name of the sales administrator COM+0153680576:TE' sales administration telephone number COM+0148281681:FX' fax number SCC+1++W:14:D' planning condition DTM+2:19980120:102' required delivery date UNT+13+00000001' message end segment

The exchange of product description information. The exchange of product description information is handled in EANCOM® using either the Product Data (PRODAT) or the Price/Sales Catalogue (PRICAT) message. As both messages support the transmission of the same data in ways which are technically slightly different, users may decide which message is to be used based on their individual business requirements.

Data sets for EANCOM® PRODAT and PRICAT The EANCOM® Product Data and Price/Sales Catalogue messages cater for the following related types of data: • Commercial Data - commercial terms and conditions, e.g. prices, terms of delivery • Basic Data - general trade and logistic data, e.g. product identification numbers,

description, packaging, etc. • Additional Data - data not required for the everyday trade or logistics of the trade

item, e.g. ingredients, instructions for use, technical rules to which the trade item complies, etc.

As an aid to using these three types of data for the establishment of a product trade item on a trading partner’s database, three data sets have been identified: Data Set 1 - Transmission of only Basic Data and Commercial Data using PRICAT Data Set 2 - Transmission of Basic Data and Commercial Data using PRICAT, and

Additional Data using PRODAT Data Set 3 - Transmission of Basic Data and Additional Data using PRODAT, and

Commercial Data using PRICAT Figure 14 shows these data sets with the area in the middle representing the data that is common to both the PRICAT and PRODAT messages.


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Figure 14: PRICAT/PRODAT messages

EANCOM® Data Types For the purposes of this document the following diagram categorises the three types of data (commercial, basic and additional). Both the PRODAT and PRICAT messages are required to exchange all of the trade item data types present in the table above. Therefore, agreement should be reached between trading partners as to which message is the primary message for communicating the data and which is the supporting one. Such an agreement is required to ensure that only the primary message adds new records to a trading partner’s data base, while the supporting message amends the record with the additional commercial data. The description of articles In Product Data and Price/Sales Catalogue messages, articles can be identified at two levels: at the model unit and the consumer unit.

PRICAT commercial data

PRODAT additional databasic

data

article price price currency tax information allowances or charges price dates pricing quantities terms of delivery

product dates article numbers

product quantities product description product relationship

product measurements

product groups/ familiesproduct relationship handling conditions product packaging special conditions country of origin

free text

dangerous goods data product characteristics technical rules associated with the product


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The consumer unit is the article as it is seen and bought by the final consumer. It is identified taking into account all its commercial characteristics, such as model, size, colour and the manufactured unit. In the context of stretched flow applications, the consumer unit is the basis of the dialogue between the supplier and the customer. Sales forecasts, manufacturing runs, orders and deliveries are expressed on the basis of this unit. The prime objective of PRODAT or PRICAT messages is to communicate the numbering needed to install a reliable dialogue between the information systems of the partners: the EAN numbers. The model unit enables consumer units to be grouped in a meaningful category at the initial referencing of the article. It is also identified by an EAN number. Simple articles For simple articles expressed as model-size-colour, the connection between the model and the consumer units in the PRODAT message is made with the HYN, or Hierarchy segments. The PRICAT message supports this same functionality using the sub-lining mechanism. Common descriptions are given at the model level. Only those characteristics specific to each individual article are given at the consumer unit level (such as colour, size, etc.). Example of a PRODAT message specifying a model of trousers in different sizes and colours: LIN+1+1+3453130000018:EN' line 1+ identification of the model IMD+C++CU::9' “model” indicator IMD+F+35+:::BLUE' colour Blue IMD+F+98+:::3 MONTHS' size 3 months LIN+2+1+3453130000025:EN' line 2+ identification of the model IMD+C++CU::9' “model” indicator IMD+F+35+:::BLUE' colour Blue IMD+F+98+:::6 MONTHS' size 6 months LIN+3+1+3453130000032:EN' line 3+ identification of the model IMD+C++CU::9' identification of the model IMD+F+35+:::BLUE' colour Blue IMD+F+98+:::1 YEAR' size 1 year LIN+4+1+3453130000049:EN' line 4+ identification of the model IMD+C++CU::9' identification of the model IMD+F+35+:::RED' colour Red IMD+F+98+:::3 MONTHS' size 3 months LIN+5+1+3453130000001:EN' line 5+ identification of the model IMD+C++MOD::9' “model” indicator IMD+F+TPE+:::MODEL 1' model name IMD+F+DSC+:::DESCRIPTION OF THE MODEL 1' IMD+C+MD+CO:::68' the article is made of cotton (Euratex code) HYN+P+C++3453130000018:EN' identification of the consumer unit HYN+P+C++3453130000025:EN' identification of the consumer unit HYN+P+C++3453130000032:EN' identification of the consumer unit HYN+P+C++3453130000049:EN' identification of the consumer unit


41

LIN+6+1+3453130001046:EN' line 6+ identification of the delivery unit IMD+C++TU::9' “delivery unit” indicator IMD+F++:::CARTON OF 25 MODEL1 3MONTHS' description of the delivery unit PAC+++PK' type of parcel MEA+PD+HT+CMT:20' height 20 cm MEA+PD+LN+CMT:100' length 100 cm MEA+PD+WD+CMT:50' width 50 cm HYN+P+C++3453130000049:EN' identification of the article contained QTY+17E:25:PCE' 25 items contained Example of a PRICAT message specifying a model of trousers in different sizes and colours: LIN+1+1+3453130000001:EN' line 1 Identification of the model IMD+C++MOD::9' “ model ” indicator IMD+F+TPE+:::MODEL 1' model name IMD+F+DSC+:::DESCRIPTION OF THE MODEL 1' IMD+C+MD+CO:::68' the article is in cotton (Euratex code) LIN+2+1+3453130000018:EN+1:1' line 2 identification of the consumer unit which

is linked to model by sub-lining to LIN 1 IMD+C++CU::9' “ consumer unit ” indicator IMD+F+35+:::BLUE' colour Blue IMD+F+98+:::3 MONTHS' size 3 months LIN+3+1+3453130000025:EN+1:1' line 3 identification of the consumer unit which

is linked to model by sub-lining to LIN 1 IMD+C++CU::9' “ consumer unit ” indicator IMD+F+35+:::BLUE' colour Blue IMD+F+98+:::6 MONTHS' size 6 months LIN+4+1+3453130000032:EN+1:1' line 4 identification of the consumer unit which

is linked to model by sub-lining to LIN 1 IMD+C++CU::9' “ consumer unit ” indicator IMD+F+35+:::BLUE' colour Blue IMD+F+98+:::1 YEAR' size 1 year LIN+5+1+3453130000049:EN+1:1' line 5 identification of the consumer unit which

is linked to model by sub-lining to LIN 1 IMD+C++CU::9' “ consumer unit ” indicator IMD+F+35+:::RED' colour Red IMD+F+98+:::3 MONTHS' size 3 months LIN+6+1+3453130001046:EN' line 6 identification of the delivery unit IMD+C++TU::9' “ delivery unit ” indicator IMD+F++:::CARTON OF 25 MODEL1 3MONTHS' description of the delivery unit PAC+++PK' type of parcel MEA+PD+HT+CMT:20' height 20 cm MEA+PD+LN+CMT:100' length 100 cm MEA+PD+WD+CMT:50' width 50 cm LIN+7+1+3453130000049:EN+1:6' line 7 identification of the delivery unit which is

linked to consumer unit contained by sub-lining to LIN 7

QTY+17E:25:PCE' 25 items contained


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Complex articles For complex articles such as suits, two-piece bathing suits, co-ordinates, etc., two cases may be encountered. If the articles only are sold together as an ensemble, an EAN number is allocated to the whole set of articles. The individual articles are not to be identified. If the articles may be sold separately, each component article must be identified separately, and no number is allocated to the ensemble. The method of use of the PRODAT message is the same as in the previous example. The delivery unit Delivery units are described in either a PRODAT or PRICAT message in the same way as consumer units. Only standard delivery units or logistical units identified by an EAN number can be transmitted, whether they are homogeneous units or standard mixed parcels as in the example given earlier. Example of message defining delivery units using PRODAT LIN+7+1+3453130002043:EN' line 7+ identification of the delivery unit IMD+C++TU::9' “ delivery unit ” indicator IMD+C++SG::9’ standard assortment IMD+F++:::PARCEL ASS MODEL 1' description of the delivery unit IMD+F+35+:::BLUE' colour Blue PAC+++PK' type of parcel MEA+PD+HT+CMT:20' height 20 cm MEA+PD+LN+CMT:100' length 100 cm MEA+PD+WD+CMT:50' width 50 cm HYN+P+C++3453130000018:EN' identification of the article contained QTY+17E:5:PCE' 5 items contained HYN+P+C++3453130000025:EN' identification of the article contained QTY+17E:5:PCE’ 5 items contained HYN+P+C++3453130000032:EN' identification of the article contained QTY+17E:5:PCE' 5 items contained


43

Example of message defining delivery units using PRICAT LIN+7+1+3453130002043:EN' line 7+ identification of the delivery unit IMD+C++TU::9' “ delivery unit ” indicator IMD+C++SG::9’ standard assortment IMD+F++:::PARCEL ASS MODEL 1' description of the delivery unit IMD+F+35+:::BLUE' colour Blue PAC+++PK' type of parcel MEA+PD+HT+CMT:20' height 20 cm MEA+PD+LN+CMT:100' length 100 cm MEA+PD+WD+CMT:50' width 50 cm LIN+8+1+3453130000018:EN+1:7' identification of the article contained in delivery unit

using sub-lining to link to LIN 7 QTY+17E:5:PCE' 5 items contained LIN+9+1+3453130000025:EN+1:7' identification of the article contained in delivery unit

using sub-lining to link to LIN 7 QTY+17E:5:PCE’ 5 items contained LIN+10+1+3453130000032:EN+1:7' identification of the article contained in delivery unit

using sub-lining to link to LIN 7 QTY+17E:5:PCE' 5 items contained Price lists Stretched flow applications do not only aim to optimise procurement. They also have the objective of improving administrative efficiency between the supplier and the customer, and reducing the number of eventual disputes. The use of EDI in procurement operations is a factor, which diminishes errors of identification of the articles and quantities supplied. The transmission of price lists and the validation of orders enable invoicing disputes to be dealt with more quickly. Depending on the level of their EDI partnerships, companies can also exchange price lists and their updates in PRICAT messages. Prices and payment conditions are associated with the model or the consumer unit, depending on the degree of differentiation needed. Example of a PRICAT message for the transmission of price lists: LIN+1+1+3453130000018:EN' 1st line, identification of the consumer unit PRI+AAA:25:CT’ net contractual price 25 FF. LIN+2+1+3453130000025:EN' 2nd line, identification of the consumer unit PRI+AAA:25:CT’ net contractual price 25 FF. LIN+3+1+3453130000032:EN' 3rd line, identification of the consumer unit PRI+AAA:25,5:CT’ net contractual price 25.5 FF. LIN+4+1+3453130000049:EN 4th line, identification of the consumer unit PRI+AAA:25.5:CT’ net contractual price 25.5 FF.


44

The issuer of the product sheet or the price list The issuing of the product sheet, which contains the description of the articles, is done at the initiative of the creator of the article. The direction of the information flow is the same in the case of integrated distribution chains, which have articles with their own brands and for multi-brand distributors (department stores or independent operators). In general, the owner of the commercial brand is the creator of the article. He is therefore the issuer of the product information and the person who decides on the numbering.

4. SCENARIOS FOR COMMERCIAL TRANSACTIONS In the textile business, there are two major steps in a commercial transaction: 1. Referencing 2. Re-matching The objective of “stretched flow” is to exploit the information from the installation period in the best way in order to enable the greatest possible amount of re-matching of articles, which are in demand. The more the articles are subject to fashion phenomena, the higher the benefits, both for the distributor and the supplier.

Optimisation of information from installation before re-matching At the time of referencing, the supplier and distributor agree on the installation of the articles. At this stage, the supplier needs a procurement forecast to be established by his customer. This forecast will enable the supplier to forecast the supply of materials and the necessary manufacturing runs. This is particularly true for articles with a lengthy manufacturing cycle, that is to say, longer than the re-matching lead time (5 to 10 days in stretched flow applications). At this stage, the forecast does not need to be established at the most detailed level (model-size-colour), it may be defined at the model level only. The installation generally covers the first month of sales of the articles. During this period, it is vital for the supplier to have a report on consumer sales as quickly as possible.


45

In fact, the success of an article can be measured in the first week of sales. At this stage, the essential information for the re-matching forecast is not just the model, but the most detailed identification, the model-size-colour level of the EAN number. This sales report can enable stock-outs to be identified immediately, if it is produced rapidly. Thus, it can enable forecast re-matches to be put in motion. This information is also used for the procurement of raw materials. If the manufacturer has detailed knowledge of the first week’s sales, he can reserve his supplies of cloths and colours. Reliable sales forecasts at the size level can only be made on a sufficiently large statistical basis, which will only be available after 2 or 3 weeks of sales. Only then can the manufacturing plan be refined.

SLSRPT message

SUPPLIER

DISTRIBUTOR

Installation order

ORDERS message

Weekly sales report

Procurement forecastDELFOR message

DESADV message

Delivery note

Figure 15: The scenario for information exchange


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Example of an ORDERS message for the installation order of model 3453130000001 for articles 3453130000018, 3453130000025, etc. UNH+00000001+ORDERS:D:96A:UN:EAN008' Header segment BGM+220+12345678+9' Order number 12345678 DTM+137:19960830:102' Order date 30 Aug. 96 DTM+2:19960930:102' Required delivery date 30 Sep. 96 NAD+BY+5412345000010::9' Identification of the buyer CTA+OC+:P FORGET' Contact name NAD+SU+4012345500000::9' Identification of the supplier NAD+DP+5412345000010::9' Identification of the delivery point LIN+1++3453130000018:EN' Identification of the consumer unit PIA+1+3453130001015:ADU' Identification of the delivery unit IMD+C++CU::9' Consumer unit indicator QTY+21:25:PCE' Quantity ordered 25 MOA+203:7620' Validation of the line PRI+AAA:25:CT::1:PCE' Net contractual price 25 Fr. LIN+2++3453130000025:EN' Identification of the consumer unit PIA+1+3453130001022:ADU' Identification of the delivery unit IMD+C++CU::9' Consumer unit indicator QTY+21:25:PCE' Quantity ordered 25 MOA+203:7620' Validation of the line PRI+AAA:25:CT::1:PCE' Net contractual price 25 Fr. LIN+3++3453130000032:EN' Identification of the consumer unit PIA+1+3453130001039:ADU' Identification of the delivery unit IMD+C++CU::9' Consumer unit indicator QTY+21:25:PCE' Quantity ordered 25 MOA+203:7620' Validation of the line PRI+AAA:25,5:CT::1:PCE' Net contractual price 25,5 Fr. UNS+S' UNT+28+00000001' Example of a delivery note (DESADV message): UNH+00000001+DESADV:D:96A:UN:EAN005' Header segment BGM+351+12345678+9' Delivery note reference No. DTM+137:19960401:102' Date of the message DTM+11:19940403:102' Delivery date RFF+CO:12345678' Order reference No. DTM+171:19960325:102' Date of the order NAD+SU+5411234512300::9' Identification of the supplier NAD+BY+5412345000010::9' Identification of the buyer NAD+DP+5412345123450::9' Identification of the delivery point CPS+1' Start of the delivery description PAC+1++201' ISO palette PCI+30' Request for marking an SSCC code on the

palette GIN+BJ+354107280000001051' Identification of the palette LIN+1++3453130000018:EN' 1st article delivered QTY+12:25' Quantity delivered 25 LIN+2++3453130000025:EN' 2nd article delivered QTY+12:25' Quantity delivered 25 LIN+3++3453130000032:EN' 3rd article delivered QTY+12:25' Quantity delivered 25 UNT+20+00000001'


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Optimisation of re-matching Re-matching decisions can either be shared, or left to the distributor alone. The shared scenario associates the supplier to the distributor in the re-matching decision. It assumes that the supplier has the ability to exploit and process data provided by his customer, such as stock levels, transactions in progress and sales. The scenario where the initiative is left to the distributor requires the ability to forecast sales internally, depending on the quality of data provided by his retail outlets.

Shared re-matching In shared re-matching, the supplier guarantees an optimal stock level in the shop or warehouse to meet consumer demand. The distributor provides his supplier with sales data, transactions in progress and stock levels. In return, the supplier prepares procurement proposals, which are validated by the customer and executed by a delivery. In certain circumstances, the procurement proposal may be avoided, as well as the order confirmation. The installation of a shared procurement application requires accurate management by the supplier of the following elements: • Sales data provided by the customer • Stock levels provided by the customer • Orders in progress, to synchronise his own estimation of the customer’s needs

with the real stock levels in the shop

D E S A D V m e s s a g e

SUPPLIER

DISTRI

BUTOR

S a le s re p o r ts

S L S R P T m e s s a g e

D e l iv e ry n o te s

S u g g e s te d o rd e rs

O R D E R S m e s s a g e

O R D E R S m e s s a g e

O rd e rs

S to c k le v e ls

IN V R P T m e s s a g e

Figure 16: The shared re-matching exchange scenario


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In this scenario, the order is first sent by the supplier as a proposed order. To identify this specific use of the ORDERS message the value of the data element “DE 1001” of the BGM is 22E. Example of the SLSRPT (Sales Report) message: UNH+00000001+SLSRPT:D:96A:UN:EAN004' header segment BGM+73E::9+12345678+9' sales report message reference DTM+137:19961105:102' date of the message DTM+356:1996100119961031:718' period of collection of the data NAD+SE+5456789000010::9' identification of the distributor NAD+SU+3323456007890::9' identification of the supplier LOC+162+5456789000020::9' identification of the point of sale LIN+1++3453130000018:EN' identification of the first article QTY+153:140' quantity sold 140 LIN+2++3453130000025:EN' identification of the second article QTY+153:98' quantity sold 98 LIN+3++3453130000032:EN' identification of the third article QTY+153:115' quantity sold 115 UNT+14+00000001' Example of the INVRPT (Inventory Report) message: UNH+00000001+INVRPT:D:96A:UN:EAN004' header segment BGM+35::9+12345678+9’ stock report message reference DTM+137:19940301:102' date of the message DTM+366:19940420:102' date of stocktaking NAD+GY+5412345000010::9' place of stocktaking NAD+SU+5410738100000::9' identification of the supplier LIN+1++3453130000018:EN' first article QTY+145:55' quantity in stock 55 LIN+2++3453130000025:EN' 2nd article QTY+145:12' quantity in stock 12 UNT+11+00000001'

Re-matching at the initiative of the customer alone In this scenario, the customer establishes his procurement forecast at the most detailed level. The forecasts are established for a period determined by the manufacturing cycle of the articles. The principal message used is the DELFOR (Delivery Forecast) message. It is established by article, by procurement point and by date.


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ORDERS message

SUPPLIER

DISTRIBUTOR

Call for delivery

Procurement forecast

DELFOR message

DESADV message

Delivery note

Figure 17: Re-matching at the initiative of the customer alone scenario

Example of a DELFOR (Delivery Forecast) message: UNH+00000001+DELFOR:D:96A:UN:EAN002' header segment BGM+41E::9+12345678+9' forecast reference No. DTM+137:19960110:102' date of the message NAD+BY+5412345000010::9' identification of the buyer NAD+SU+4012345500000::9' identification of the supplier UNS+D' NAD+DP+5412345000010::9' delivery point LIN+1++3453130000018:EN' 1st article to deliver QTY+113:4000' quantity to deliver SCC+1’ firm quantity DTM+2:19960120:102' 1st requested delivery date QTY+113:4000' quantity to deliver SCC+4’ quantity programmed DTM+2:19960220:102' 2nd requested delivery date LIN+2++3453130000018:EN' 2nd article to deliver QTY+113:3000' quantity to deliver SCC+1’ firm quantity DTM+2:19960120:102' 1st requested delivery date QTY+113:2000' quantity to deliver SCC+4’ quantity programmed DTM+2:19960220:102' 2nd requested delivery date UNS+S' UNT+23+00000001'

Invoicing Every commercial transaction ends with a payment. Therefore, an invoice document is necessary. This can be accomplished by using EDI. However, the obligatory character of the invoice in the view of the tax authorities and its importance from accounting and legal points of view make it a special document.


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SUPPLIER

DISTRIBUTOR

Order and logistics

Product and partnerinformation

INVOIC message

Invoicing

Figure 18: The invoicing scenario

Checking and payment of an invoice is conditioned by the references contained within it. Not only to the documents which have marked the initialisation of the transaction (usually an order), but also to those which prove that the exchange of goods or services has taken place (such as the delivery note and the reception advice for the goods). The installation of an electronic invoice therefore requires that attention be paid to the traceability of the documents.

4.1. The connection to logistical documents and orders The association of the invoice with the operations for which it requests payment may be managed in two ways: • By establishing strict rules for the sequential referencing of the documents • Or by leaving the partners’ complete discretion in grouping operations at the time

of invoicing

Traceability of operations on the basis of the documents Linking order and delivery documents with the invoice is possible if strict sequencing rules are defined. For example, if an order can only result in one delivery, and an invoice only concerns one delivery, the verification of the invoice can be done on the basis of order and delivery documents’ references. This type of link is optimal from the point of view of the information system. However, in practice, it is difficult to implement, since several orders are grouped into one delivery and several deliveries are grouped within one invoice.


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Traceability of operations on the basis of the article lines When trading partners allow splitting up and regrouping of articles which emanate from the initial purchase order, the reference used to trace its execution is the order’s initial line number. This method assumes that information systems are capable of storing and reconstituting each operation by identifying it through its line number in a given document. It also requires each line of the invoice to include a reference to the line number in the order, and the line number in the delivery note.

Recommendation: 1 delivery = 1 invoice The document is the basis for the processing of a commercial transaction in the majority of management software packages. The principle is as follows: • An order can result in several deliveries • The remains of several orders should not be contained in one delivery document • One invoice for one delivery

Order

..............

................

Delivery..............

................

Delivery

..............................

Order

..............

................

Invoice

..............................

Invoice

..............................

Figure 19: Several orders should not be contained in one delivery document

The RFF segment5 of the invoice header is used to reference the delivery note that is covered by the invoice.

5 RFF = identifier for the reference segment


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Archiving from the order to the invoice Complete electronic processing, from the order to the invoice, requires electronic archiving tools, either magnetic or optical. They should be capable of conserving a record of operations, while guaranteeing their traceability and reconstitution.

Electronic invoice The advantage of electronic invoicing is to speed up the line by line checking of the elements invoiced, while avoiding the need to enter the data for an invoice document. It can therefore be installed as an administrative productivity tool without taking the step to the “paper-less” invoice in the sense meant by tax authorities. In this case, the supplier issues EDI invoice messages, and at the same time produces paper invoices for the archives. The customer will then receive EDI invoices for integration into his information system and paper invoices for his archives and eventual tax audit purposes. The elimination of archiving paper copies is subject to national tax regulations.

5. PROCUREMENT OPTIMISATION WITH SMALL RETAILERS The EDI flows described so far can be applied between suppliers and customers which have a minimum of IT competence and resources. The optimisation of the suppliers procurement and of production forecasts is achieved only if a critical mass of sales data is collected. A significant part of apparel sales is made through small retail outlets. Therefore, a simplified EDI scenario based on the order or the sales report can be envisaged by putting simple tools at the disposal of retailers for the collection and transmission of information to suppliers.

Figure 20: Simplified EDI scenario for small retailers

+ VAN/Internet

RETAILER SUPPLIEROrder/Sales reports

EDI

Telephone network + VAN/ Internet


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6. THE INTEGRATION OF TRANSPORT The procurement procedures in stretched flow aim to reduce stocks in the procurement cycle and ensure the availability of articles at the right time in the right place. While the optimisation of the commercial flows is a factor for success, transport flows also play a major role.

IFTSTA message

SUPPLIER

TRANSPORTER

Transport status

Transport order

IFTMIN/IFCSUM message

DISTRIBUTOR

Arrival advice

IFTMAN message

Delivery note

DESADV message

RECADV Goods receipt acknowledgement

Figure 21: Example of transport orders

EAN International describes EDI scenarios concerning transport in its relationship with commercial exchanges in the brochure “An introduction to EANCOM® for Trade and Transport”.


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7. INTRODUCTION OF EDI - PROJECT MANAGEMENT RECOMMENDATIONS

Co-operation between the supplier and the customer In addition to their commercial negotiations, partners should set up a joint group of responsible persons for the technical follow-up of information exchanges. This group should be made up of computer (EDI), logistics and sales managers of both the supplier and the customer.

The use of scanning applications For the distributor, the usefulness of the procurement information depends on the collection of sales data in the shops. Particular attention should therefore be paid to optical reading applications in the retail outlets, with attention to the following: • updating article master data at the point of sale • maintenance of the correspondence between shelf prices and point of sale prices • quality of the marking of the articles with bar codes • control of the passage through the checkout points To obtain reliable sales data, double entries and simplified entries should be avoided.

Updating computer applications The processing of sales data and the management of procurement programs will require the development of computer applications. These will concern the following: • Decision-making software for the optimisation of “stocks” management,

manufacturing, and deliveries • EDI messages integration into the various software packages of the information

systems of each of the partners • Tracing of EDI messages between applications in the IT system, the EDI

interface, and the value added networks (VAN)


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Choice of a telecommunications network In order to link up their respective information systems, companies must choose a telecommunications network. Most VAN networks world-wide are interconnected using the X400 protocol. So whatever the network of their partners, EDI users are free to choose the suppliers of their service. The main criteria upon which to base a choice are the following: • The VAN network which is already used by the majority of their potential partners • The availability of the service • The standardisation of the protocols used • the quality of service (time to transfer messages, traceability of messages from

start to finish, etc.) Respecting the above criteria is essential for the messages which are at the heart of the commercial transaction itself, such as the order, delivery note, transport order, procurement program, sales reports, invoice, etc. With the emergence of the Internet, its use as a tool for electronic messages can be applied - particularly during test periods. Its daily use in the production phase should be evaluated with care to ensure that the levels of availability and transfer times are adequate for the Just in Time application envisaged.

Agreement for EDI messages exchange The interchange agreement defines technical procedures for the circulation of data between partners, e.g. message content or formats. User training Users must be trained before starting a test phase. Apart from the use of new software tools, they must be trained in EDI and the general savings expected from the stretched flow procurement project. The first exchanges The first tests should last for 3 to 6 months. They should comprise of the exchange of EDI messages, as well as the validation of integration procedures, decision-making and delivery. Paper copies should accompany the test data exchange.


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Measuring the results The key measurement indicators are: • Levels of customer and supplier stocks • Administrative costs • Number of re-matches of articles • Volume of activity • Quality of service • Number of disputes • Cost of logistical operations • Amount of unsold stock It is also interesting to compile EDI activity indicators, such as the volume of exchanges and the error rates in the transfers or in the integration of the messages.


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BIBLIOGRAPHY The following documents are available from EAN International : • An Introduction to EDI • An Introduction to EANCOM in Trade and Transport • An Introduction to EANCOM in Trade and Finance • A Guide to Security for EANCOM Messages • EANCOM Manual • General EAN Specifications • An Introduction to the Serial Shipping Container Code • Vital in Communications - EAN Location Numbers • EAN International Annual EDI Survey Results • EDI Lite


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ACKNOWLEDGEMENTS This document is based on the Gencod EAN France document “Just in time in the textile industry”. EAN International would like to express their gratitude to Mr. Pierre Georget and the members of the Gencod EAN France working group without whom the production of this brochure would not have been possible: Mr. De Andria Textiles Well Mr. Barbaras Triumph International Mr. Berre Lee Cooper Mr. Daniel Etam Mr. Dufour Editex Mr. Forget CNSH Mr. Fontaine Lee Cooper Mr. Gasmeur Lee Cooper Mr. Geffrault I.F.M Mr. Georget Gencod EAN France Mr. Javel DIM Mr. Kreuter Labonal Mrs. Legrand Hacot Mr. Meurie I.T.F. Mr. Puiseux Groupe André Mr. Raoul I.F.M Mrs. Reichardt DMC Mr. Remond Delta France Mr. Robert Kindy Mr. Robinet Editex Mr. Rouvier Well Mr. Schuler Galeries Lafayette Miss Sfar Fédération de la Maille Mr. Tellier Ministry of Industry Mr. Van Tichelen Auchan We would also like to thank IAC Colombia (the EAN Numbering Organisation for Colombia), EAN Denmark, EAN Nederland and EAN Poland for their contributions.


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EAN MEMBERS LIST ALGERIA - EAN ALGERIE 2 Rue des Frères Ziata, Alger, Tel : 213 2 59 14 36, Fax : 213 2 59 22 41 ARGENTINA - EAN ARGENTINA Viamonte 340 Piso 1° (CP 1053), Buenos Aires, Tel : 54 1 510 1700, Fax : 54 1 510 1758/9 ARMENIA - EAN-Armenia ARMAN 49/2, Komitas ave., 375051, Yerevan, Tel : 374 2 23 47 78, Fax : 374 2 28 56 20 AUSTRALIA - EAN Australia Ltd. 2 Kingston Town Close, Oakleigh, Victoria, 3166, Tel : 61 3 9569 9755, Fax : 61 3 9569 1525 AUSTRIA - EAN-Austria Mayerhofgasse 1/15, A - 1040 Vienna, Tel : 43 1 505 86 01, Fax : 43 1 505 86 01-22 BELARUS - EAN BELARUS Academicheskaya Str. 1 (room 120), Minsk 220072., Tel : 375 172 84 22 77, Fax : 375 172 84 22 83 BELGIUM, LUXEMBOURG - ICODIF/EAN Belgium•Luxembourg Rue Royale 29, 1000 Brussels, Tel : 32 2 229 18 80, Fax : 32 2 217 43 47 BOLIVIA - EAN BOLIVIA Súarez de Figueroa #127 - Casilla 180 - Santa Cruz de la Sierra, Tel : 591 3 334555, Fax : 591 3 342353 BOSNIA-HERZEGOVINA - EAN-BIH Branislava Djurdjeva 10, 71000 Sarajevo, Tel : 387 71 663 634, Fax : 387 71 663 632 BRAZIL - EAN BRASIL Av. Paulista, 2644, 10º andar, São Paulo, SP Brasil, CEP, 01310-934, Tel : 55 11 259 88 59, Fax : 55 11 231 1790 BULGARIA - BULGARIAN CHAMBER OF COMMERCE AND INDUSTRY (BCCI) - EAN BUREAU 42 P. Partchevitch Str., 1000 Sofia, Tel : 359 2 987 26 31, Fax : 359 2 987 32 09 CENTRAL AMERICA - Costa Rica, Honduras ICCC Costa Rica Edificio Galerias del Este 1 piso oficina # Curridabad, San José, Tel : 506 224 3255, Fax : 506 224 4722 CHILE - EAN-Chile Merced 230, Santiago, Tel : 56 2 3654200, Fax : 56 2 3654201 CHINA - Article Numbering Centre of China East Gate of No.46 Yuzhongxili Dewai - Xicheng District - Beijing 100029, Tel : 86 10 62024528, Fax : 86 10 62024523 COLOMBIA - IAC COLOMBIA AV. Dorado No. 68 B, 85 Torre 2 Piso 6, Santafe de Bogota, Tel : 57 1 4270999, Fax : 57 1 4270212 CROATIA - CRO-EAN Rooseveltov Trg 2., 10000 Zagreb, Tel : 385 1 4561 539, Fax : 385 1 4561 579 CUBA - Camara de Comercio de la Republica de Cuba Calle 21 No. 661esq. A, Vedado. Apartado 4237. Ciudad de La Habana, Tel : 537 30 44 36, Fax : 537 33 30 42 CYPRUS -EAN-Cyprus Griva Digeni 38 & Deligiorgis 3, P.O. Box 1455 - 1509 Nicosia, Tel : 357 2 66 95 00, Fax : 357 2 66 90 48


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CZECH REP. - EAN CZECH REPUBLIC Na Pankráci 30, 140 00 Praha 4, Tel : 420 2 61001145, Fax : 420 2 61001147 DENMARK - EAN-Danmark Aldersrogade 6 d, 2100 Copenhagen, Tel : 45 39 27 85 27, Fax : 45 39 27 85 10 DOMENICAN REPUBLIC - EAN REPUBLICA DOMINICANA Edificio Plaza Compostela, Suite 3-I-5, Ave John F. Kennedy Esq. Calle 7, Santo Domingo, Tel : 1 809 476 0829, Fax : 1 809 476 0828 ECUADOR - ECOP Ruiz de Castilla 763 y Andagoya Edificio Expocolor, Piso 3, Oficina 3, Quito, Tel : 593 2 507 580, Fax : 593 2 507 584 EGYPT - EAN EGYPT 35 Hadeyek El Obourg Bldg., Salah Salem, Cairo, Tel : 202 402 66 23, Fax : 202 262 76 17 EL SALVADOR - EAN El Salvador 9A. Avenida Norte Y 5A. Calle Poniente, San Salvador, Tel : 503 221 3212, Fax : 503 221 2499 ESTONIA - EAN-EESTI (ESTONIA) Tulika 19, EE0006 Tallinn, Tel : 372 6 50 50 63, Fax : 372 6 50 50 93 FINLAND - EAN Finland OY Aleksanterinkatu 17, P.O. Box 1000, 00101 Helsinki, Tel : 358 9 69 69 69, Fax : 358 9 65 03 03 FRANCE - Gencod-EAN France 2 rue Maurice Hartmann, 92137 Issy-Les-Moulineaux Cedex, Tel : 33 1 40 95 54 10, Fax : 33 1 40 95 54 49 GEORGIA - EAN GEORGIA 11 Chavchavadze Ave., 380079 Tbilisi, Tel : 995 32 29 33 75, Fax : 995 32 23 57 60 GERMANY - CCG Maarweg 133, 50825 Köln, Tel : 49 221 947 14 0, Fax : 49 221 947 14 190 GREECE - HELL.C.A.N. SA - EAN HELLAS 5, Aghiou Dimitriou Squ. & 2, Diom.Kyriakou Str., 145 62 Kifissia – Athens, Tel : 30 1 8083 931, Fax : 30 1 8019 156 GUATEMALA - EAN Guatemala Ruta 6 9-21, Zona 4, Edificio Cámara de Industria Nivel 5. Guatemala, Tel : 502 362 5375, Fax : 502 332 6658 HONG KONG - HKANA Unit B, 23/F United Centre, 95 Queensway, Hong Kong, Tel : 852 2 861 2819, Fax : 852 2 861 2423 HUNGARY HPMA Rigó u.3, 1085 Budapest, Tel : 36 1 313 7034, Fax : 36 1 333 8170 ICELAND - EAN ICELAND Iðntæknistofnun, Keldnaholti, 112 Reykjavík, Tel : 354 570 7100, Fax : 354 570 7111 INDIA - EAN-INDIA 7C, Vandana Building, 11, Tolstoy Marg, New Delhi – 11000, Tel : 91 11 371 96 38, Fax : 91 11 371 96 26 INDONESIA - EAN INDONESIA Jl.RP’Suroso No.26, Jakarta 10350, Tel : 62 21 325800, Fax : 62 21 3103357


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IRAN - EAN IRAN Institute For Trade Studies and Research, ITSR Building, 240 North Kargar St., Tehran, Tel : 98 21 643 99 02-5, Fax : 98 21 643 99 01 IRELAND - EAN Ireland Confederation House, 84/6 Lower Baggot Street, Dublin 2, Tel : 353 1 605 1534, Fax : 353 1 660 1717 ISRAEL - EAN Israel Industry house, 29 Hamered st., P.O.B 50022 , Tel-Aviv 61500, Tel : 972 3 5198839, Fax : 972 3 5162082 ITALY - INDICOD Via Serbelloni, 5, 20122 Milano, Tel : 39 02 7772121, Fax : 39 02 784373 JAPAN - Distribution Code Center - JAPAN 7-3-37 Place Canada 3F, Akasaka Minato-Ku, Tokyo # 107-0052, Tel : 81 3 5414 8505, Fax : 81 3 5414 8514 JORDAN - EAN Jordan P.O. Box 7704, Amman 11118, Tel : 962 6 5603507, Fax : 962 6 5684568 KAZAKHSTAN - EAN KAZAKHSTAN 299, Baizakov str., 480070 Almaty, Tel : 7 3272 45 75 78, Fax : 7 3272 45 59 32 LATVIA - Bureau “EAN LATVIA” Brivibas Blvd. 21, Riga LV-1849, Tel : 371 73 33 227, Fax : 371 78 20 092 LEBANON - EAN LEBANON C.C.I.A.B., 1 Justinian St. Sanayeh, Beirut, Tel : 961 1 349614, Fax : 961 1 743377 LITHUANIA - EAN Lithuania Kudirkos str. 18, 2600 LT, Vilnius, Tel : 370 2 614532, Fax : 370 2 621403 MACEDONIA - EAN MAC Economic Chamber of Macedonia, str.”Dimitrie Cupovski” No.13, Skopje, Tel : 389 91 11 80 88, Fax : 389 91 11 62 10 MALAYSIA - MANC c/o Federation of Malaysian Manufacturers, 17th Floor, Wisma Sime Darby, Jalan Raja Laut, 50350 Kuala Lumpur, Tel :603 2931244, Fax : 603 2932681 MALTA - EAN Malta Development House, 5th Floor, St Anne Street, Floriana VLT 01, Tel : 356 234428, Fax : 356 240702 MAURITIUS - EAN Mauritius 3, Royal Street, Port-Louis, Tel : 230 208 3301, Fax : 230 208 0076 MEXICO - AMECE Horacio No. 1855 6º. Piso - Col. Chapultepec Morales, México, D.F. CP 11570, Tel : 525 395 2044, Fax : 525 395 2038 MOLDOVA - EAN Moldova 63 Kogalniceanu str., MD 2009 Kishinev, Tel : 373 2 24 16 69, Fax : 373 2 24 16 69 MOROCCO - EAN MAROC 11 Bld Emile Zola, Appt 17, 20300 Casablanca, Tel : 212 2 44 73 50, Fax : 212 2 44 73 31 NETHERLANDS - EAN Nederland Tourniairestraat 3, 1065 KK Amsterdam, Tel : 31 20 5113820, Fax : 31 20 5113830


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NEW ZEALAND - EAN NZ INC 35-37 Victoria Street, Wellington, P O Box 11-110, Manners Street, Wellington, Tel : 64 4 499 4838, Fax : 64 4 499 4870 NICARAGUA - EAN Nicaragua Rotonda El Gueguense 300 mts Al Sur, Edificio de Camara de Industrias de Nicaragua, Tel : 505 266 8847, Fax : 505 266 1891 NORWAY - EAN NORGE Spireaveien 6, Postboks 454 Økern, 0580 Oslo, Tel : 47 22 97 13 20, Fax : 47 22 65 56 21 PANAMA - EAN Panama Via Simon Bolivar, Edificio Mil, Segundo Piso, Oficina N° 288 - Mail address : P.O. Box 527948, Miami, FL 33152-7948, USA, Tel : 507 261 4450, Fax : 507 261 4523 PARAGUAY - EAN PARAGUAY Antequera, 611, 1er piso, oficina 4, Asunción, Tel : 595 21 445 490, Fax : 595 21 445 490 PERU - EAN PERU Av. Javier Prado Oeste 2150, San Isidro, Lima, Tel : 51 1 221 1000, Fax : 51 1 440 0270 PHILIPPINES - PANC Inc. #20 San Rafael St., Bo. Kapitolyo, Pasig City, Tel : 632 637 0897, Fax : 632 631 4631 POLAND - EAN Poland ul. Estkowskiego 6, 61-755 Poznan, Tel : 48 61 8527681, Fax : 48 61 8526376 PORTUGAL - CODIPOR Rua Professor Fernando da Fonseca, 16, 1600 Lisboa, Tel : 351 1 7576254, Fax : 351 1 7599508 ROMANIA - EAN ROMANIA 13 Mexic St., 1 ward, Bucarest 71206, Tel : 40 1 230 13 02, Fax : 40 1 230 14 67 RUSSIAN FEDERATION - UNISCAN / EAN Russia Floor 9., 53, Prospekt Vernadskogo, Moscow 117415, Tel : 7 095 432 76 12, Fax : 7 095 432 95 65 SINGAPORE - Singapore Article Number Council SMA House, 20 Orchard Road, Singapore 238830, Tel : 65 338 8787, Fax : 65 338 3358 SLOVAKIA - EAN SLOVAKIA Nanterska ul. 23, 01008 Zilina, Tel : 421 89 65 11 86, Fax : 421 89 65 11 85 SLOVENIA - Slovenian Article Numbering Association - SANA Dunajska 156, 1000 Ljubljana, Tel : 386 61 188 13 50, Fax : 386 61 168 83 12 SOUTH AFRICA - EAN South Africa (SAANA) P O Box 41417, Craighall 2024, Tel : 27 11 447 6110, Fax : 27 11 447 4159 SOUTH KOREA - EAN KOREA 6th Floor Textile Center Building, 944-31, Daechi-dong, Kangnam - ku, Seoul, 135-713, Tel : 82 2 528 5454, Fax : 82 2 528 5450 SPAIN - AECOC (Asociación Española de Codificación Comercial) Ronda General Mitre, 10, 08017 Barcelona, Tel : 34 93 252 39 00, Fax : 34 93 280 21 35 SRI LANKA - EAN SRI LANKA C/o Ceylon Chamber of Commerce, 50 Nawam Mawatha, P.O.Box 274, Colombo 2, Tel : 94 1 421 7455-7, Fax : 94 1 449 352


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SWEDEN - EAN Sweden Mail : S-106 13 Stockholm, Visitors : Klarabergsviadukten 96, Stockholm, Tel : 46 8 698 30 40, Fax : 46 8 698 30 49 SWITZERLAND - EAN Schweiz Dornacherstrasse 230, CH-4053 Basel, Tel : 41 61 338 70 00, Fax : 41 61 338 70 99 TAIWAN - CAN 4th floor, No. 10, Lin Shen South Rd., Taipei, Tel : 886 2 2393 9145, Fax : 886 2 2393 3171 THAILAND - EAN Thailand Queen Sirikit National Convention Center 3rd fl., (Zone D), 60 New Rachadapisek Rd., Klongtoey, Bangkok 10110, Tel : 662 229 4255, Fax : 662 229 4939 TUNISIA - Tunicode 24 Rue Jamel Abdel Nasser, Tunis 1000, Tel : 216 1 324058, Fax : 216 1 324574 TURKEY The Union Of Chambers Of Commerce, Industry, Maritime Commerce And Commodity Exchanges Of Turkey - UCCET Atatürk Bulvari No: 149, 06640 Bakanliklar/ Ankara, Tel : 90 312 4252243, Fax : 90 312 4179501 UKRAINE - Article Numbering Association of Ukraine - EAN - UKRAINE Artema street 26, Kyiv, Ukraine, 254053, Tel : 380 44 216 07 34, Fax : 380 44 246 85 15 UNITED KINGDOM - Article Number Association (UK) Ltd 11 Kingsway, London WC2B 6AR, Tel : General Enquiries : 44 171 655 9000, Member Enquiries : 44 171 655 9001, Fax : 44 171 681 2290 URUGUAY - EAN URUGUAY Agr. Germán Barbato 1363 of. 903, 11200 – Montevideo, Tel : 598 2 908 3534, Fax : 598 2 903 1382 UZBEKISTAN - EAN Uzbekistan CKOS, Room 109-110, Volgogradskaja 9 “V”, 700059 Tashkent, Tel : 7 3712 538 217, Fax : 7 3711 394 901 VENEZUELA - EAN Venezuela Av. Francisco de Miranda cruce con calle Los Laboratorios. Centro Empresarial Quorum, piso 1, ofc. J / K. Los Ruices. Caracas 1071, Tel : 582 237-8777, Fax : 582 237-7250 VIETNAM - EAN Vietnam C/o Vietnam Standards Center Hoang Quoc Viet Street, Cau Giay District, Ha noi, Tel : 84 4 8361463, Fax : 84 4 7562444 YUGOSLAVIA - Yugoslav Numbering Association - EAN YU Terazije 23, 11000 Beograd, Tel : 381 11 3248 392, Fax : 381 11 3248 754 EAN International in collaboration with the Numbering Organisations manages the EAN/UCC System for 87 countries around the world. The Uniform Code Council (UCC) manages the EAN/UCC system in the U.S. and Canada. UNITED STATES - Uniform Code Council (UCC) 7887 Washington Village Drive, Suite 300, Dayton, Ohio 45459, Tel : 1 937 435 38 70, Fax : 1 937 435 47 49 CANADA - Electronic Commerce Council of Canada (ECCC) 885 Don Mills Road, Suite 301, Don Mills, Ontario M3C 1V9, Tel : 1 416 510 80 24, Fax : 1 416 510 80 43

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EDITEX - tecnologiaymarcaje.com.mx · EDITEX France _____ EAN/UCC SOLUTIONS FOR THE TEXTILE AND APPAREL INDUSTRY TRADE ITEM NUMBERING, BAR CODING AND ELECTRONIC DATA INTERCHANGE IN